1 Finance and Administration Committee
AGENDA
Finance and Administration Committee – Special Meeting
December 04, 2025 10:00 AM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
Mayor Jim Murphy • Councilmember Pat Morton
City Manager Ryan Bonk
REASONABLE ACCOMMODATIONS
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period.
Public comment during the meeting will be accepted in person only. Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 prior to the meeting.
1. Call to Order
A. Roll Call
2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them
2 at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Approve Minutes from 05/14/2025 Finance and Administration Committee Special Meeting
4. Employee Manual and Personnel Policy Workshop
Discussion Possible Action Comment
Workshop the updates considered to the Personnel Policy with the committee. Obtain feedback and further suggestions from committee.
5. Adjournment
1 Finance and Administration Committee
Minutes
Finance and Administration Committee – Special Meeting
May 14, 2025 03:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 3:00 pm by Mayor Jim Murphy.
A. Roll Call
Present: Mayor Jim Murphy, Councilmember Pat Morton
2. Public Comments
Public Comment: None
3. Independent audit provider quote for years 2026-2028 Finance Officer Susan Scarlet provided counsel on the effectiveness of Clifton Larson Allen LLP. Scarlet noted several strengths of the firm such as the firm's dedicated government division, their experience with the city, and their handling of difficult tasks such as the city's pension liability. City Manager Ryan Bonk also noted that engaging a new auditor may result in additional cost of staff time.
The committee voted to bring the quote for auditing services from Clifton Larson Allen LLP to the City Council for consideration at a later date.
Mayor Jim Murphy motioned to approve. Councilmember Pat Morton seconded the motion.
The motion passed with the following vote:
2 In Favor Opposed
Abstained Absent Recused
4. Adjournment
The meeting adjourned at 3:10 pm.