1 City of Portola
AGENDA
2026-2027 Budget Workshop: Council & Staff Goal Setting - Special Meeting March 04, 2026 04:30 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
Mayor Bill Powers • Mayor Pro Tem Mikki Battaglia • Councilmember Jim Murphy • Councilmember Pat Morton • Councilmember Lauren Miller
City Manager Ryan Bonk
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting. Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2. Public Comments
Discussion Comment
2 This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. Strengths, Weaknesses, Opportunities, and Threats (SWOT Analysis) Discussion Possible Action Comment View Item
The City Council and staff with engage in general discussions relating to SWOT analysis. Council to provide feedback on SWOT Analysis to staff.
4. Fiscal Year 2025-2026 Annual Goals & Objectives Status Update Discussion Comment View Item
Staff to present an update to the Council on the goals and objectives from the current fiscal year.
5. Council & Staff Goal Setting
Discussion Possible Action Comment
The City Council and staff will engage in general discussions relating to goals and budget setting for the upcoming fiscal year. Action may be taken in the form of direction to staff, setting priorities, or developing schedules.
Last Updated On: 03/02/2026
S1 Staff Staff: Institutional Knowledge W1 Staff Redundancy across key positions S2 Staff City Council: Institutional Knowledge W2 Staff Logistical challenges with rural access S3 Staff Relationships with community stakeholders W3 Staff Limited resource availability & lack of competition in supplying resources locally S4 Staff Financial health overall & clean audit trail over multiple years W4 Staff Potential for siloed information S5 Staff Streamlined organization W5 Staff Resources and experience for grant writing needed to for larger funding sources S6 Staff Availability and accessibility of outdoor spaces W6 Staff Succession planning for key departments S7 W7
S8 W8
S9 W9
S10 W10
S11 W11
S12 W12
S13 W13
S14 W14
S15 W15
O1 Staff State and federal funding sources T1 Staff Aging infrastructure and capital requirements to address O2 Staff Cross training on key positions T2 Staff Changing regulatory environment O3 Staff Building of electronic archiving for City data, systems, and processes T3 Staff Changing political environment in relation to funding availability O4 Staff Relationships with regional agencies T4 Staff Active litigation O5 Staff Continual updates to City SOPs and policies T5 Staff Misinformation and/or misunderstanding of role/responsibility of City O6 Staff Communication and public outreach T6
O7 Staff Expanding digital access to City services T7
O8 T8
O9 T9
O10 T10
O11 T11
O12 T12
O13 T13
O14 T14
O15 T15
OPPORTUNITIES (+)
WEAKNESSES (–)
THREATS (–)
STRENGTHS (+)
SWOT Analysis Form
FY 2025-2026
Annual Goals & Objectives Status Update
FY 2025-2026 Goal/Objective Department Status
Music in the Park General Complete
Other Events General Complete*
Voice Notification System General Not Budgeted
Tobacco Ordinance General Complete: Not enacted
Public Relations Electronic Information Board General Not Budgeted Gulling Street Bridge: Riprap Public Works Complete
Gulling Street Bridge: Structural Rehab Public Works WIP: 5% Dedicated Pavement Rehabilitation Crew Public Works Complete* City Hall Roof Replacement Public Works Complete
Street Lighting, Energy Efficiency Upgrades Public Works WIP: 25% Fresh Water Tank Cleaning- 3 Tanks Public Works WIP: Scheduled Diesel Powered Sewer Pump- North Public Works Completed Sierra Controls SCADA System Public Works WIP: 60%
Engineering Report Infrastructure Overall Public Works Not Started Community Cleanup Days Code Enforcement Complete
Property Cleanup- Bins, Rolloffs, Labor Code Enforcement Complete* AVA Program Code Enforcement Complete*
Weed Abatement Program Code Enforcement WIP: 50%
Animal Control Contract Code Enforcement Not Started
Senior Code Consulting Code Enforcement WIP: 85%
Website Revamp Admin Complete
Quality Management/Electronic Archive Admin WIP: 50%
Performance Management System Admin Complete
Fee Assessments Admin WIP: 15%
* Completed based on areas targeted, known events, or funding availability WIP= Work in Progress
Completed % WIP % Not Started Completed & WIP %
55%
(12/22)
36%
(8/22)
9%
(2/22)
91%
(20/22)