1 City of Portola
AGENDA
Regular Meeting
March 11, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
Mayor Bill Powers • Mayor Pro Tem Mikki Battaglia • Councilmember Jim Murphy • Councilmember Pat Morton • Councilmember Lauren Miller
City Manager Ryan Bonk
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.
Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2. Public Comments
2 Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. City Communications
Discussion Comment View Item
A. City Council Communications
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
C. Staff Communications
D. City Manager Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claims:
Adopt Resolution No. 2642. The resolution authorizes payment of payroll from February 7th, 2026 through February 20th, 2026 and accounts payable from February 26th, 2026 through March 11th, 2026
The amount of payroll to be paid is $38,391.51
The amount of accounts payable to be paid is $92,208.26 The total amount to be paid is $130,599.77
B. Minutes
Adopt the minutes of the February 25th, 2026 Regular City Council Meeting.
5. State of California, California Natural Resources Agency: Agreement for Water Storage Tanks & Resolution 2643
Discussion Possible Action Comment View Item
Staff to present report on the draft agreement for water storage tanks. Council to consider
3 Resolution 2643.
6. City Engineer Employment Agreement: Rio Grande Street Pavement Rehabilitation STIP Project
Discussion Possible Action Comment View Item
Staff will present the draft employment agreement for the City Engineer on the Rio Grande Street Pavement Rehabilitation STIP Project. The employment agreement is a requirement of Caltrans for STIP projects.
7. Adjournment
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
1 | 4
City Manager Report
03/11/2026
General Updates
Gulling Street Bridge
• No alarm thresholds were triggered by the continuous monitoring equipment during the recent winter weather events
Caltrans Inspection:
Caltrans performed initial inspection on 01/27/2026
Staff waiting for final report from Caltrans
• Reached out on 02/23 for update
Staff will continue to collaborate with Caltrans to confirm underwater dive inspection timeline
Phase 2:
Structural Rehabilitation Funding Applications
Caltrans Highway Bridge Program (HBP)
United States Department of Transportation
o Caltrans HBP Next Steps:
HBP Manager confirmed we are on the 2026 HBP Project
Prioritization- OFF SYSTEM list categorized as a “Priority 1”. We are the 4th project in line for funding on the list (see list attached to CM report)
• The program works by taking the total funding received and starting at the top of the list funding as many
projects as possible with funds available
• The Federal status of funds is currently unknown. Given this, the HBP Managers are not committing to funding
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
2 | 4
any bridges on the prioritization lists until funding is known.
• Staff will continue to monitor the situation for any
changes and will continue to follow up with our
contacts at Caltrans
• Additionally, staff have reached out to our advocates at the League of California Cities to bring the matter to
their attention and to request appropriate lobbying on
behalf of the City
o USDOT Next Steps:
Grant application for Preliminary Engineering costs under the United States Department of Transportation Better Utilizing Investments to Leverage Development (BUILD) program was submitted on 02/23/2026
Applicants should be notified of status in June of 2026 Administration
Solid Waste Consultant RFP
• We have received two (2) responses to the Consulting Services: Solid Waste Franchise and Solid Waste Ordinance RFP
• Staff are targeting the next City Council meeting on 3/25 to bring the matter before the Council
ADA Compliance & Website
• Majority of existing PDFs on City website have been transformed into fully accessible documents to meet ADA Title II & III as well as WCAG 2.1 AA compliance
o This was achieved by purchasing additional software provided by our City website hosting platform Streamline
o Any new PDFs will be automatically converted
• Our .gov domain was approved by the Federal Cybersecurity and Infrastructure Security Agency and is now live
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
3 | 4
o Any users who attempt to navigate to our .com site will be automatically routed to the .gov site
o This increases security and legitimacy as .gov sites need to be approved by the Federal government
Public Works
• Team has focused on potholing efforts throughout the City to make repairs on areas affected by winter storms
• Riverwalk Upgrades: Funded by American Rescue Plan Act (ARPA) Funding o Water lines completed
o Concrete pads being poured
o Water fountains with bottle fillers for humans and drinking access for pets will be installed
Planning
• Local Hazard Mitigation Plan (LHMP)- Plumas County Consultant o 01/16/2026: LHMP was submitted to California Governor’s Office of Emergency Services (CalOES) for review
o March 2026: Plan anticipated to be sent to FEMA for review o Summer 2026: Anticipated FEMA approval of LHMP
o Post FEMA Approval: City Council to consider adoption of FEMA approved LHMP
• Safety Element Updates
o Per CA SB-815, upon the next revision of the LHMP, the Safety Element shall be reviewed and updated
o Planning consultant is currently working on the update • General Plan Updates
o Updates are forthcoming from the Planning consultant and will be presented to Council
2026 HBP Project Prioritization - OFF SYSTEM
No. Priority Dist. Local Agency Bridge No. Potential Project Description Scour NBI 113
Posted?
Y/N
Posting
K, D, P,
or R NBI
41 Detour
Length
(miles)
NBI 19
Future ADT
NBI 114
Year Built
NBI 27
Year
Recon.
NBI 106
Total Federal
Funds
Running
Federal Funds
Date of
Application
1 1 2 Tehama County 08C0188 Replacement 2 N 25 82 1921 1980 $ 15,365,949 $ 15,365,949 1/10/2026 2 1 1 County of Lake 14C0060 Scour Countermeasure 2 N 24 362 1956 1992 $ 2,357,829 $ 17,723,778 11/24/2025 3 1 1 County of Lake 14C0115 Scour Countermeasure and
Rehabilitation 0 N 24 439 1930 1993 $ 2,509,847 $ 20,233,625 11/24/2025 4 1 2 City of Portola 09C0130 Scour Countermeasure 2 Y P 19 9430 1954 N/A $ 6,475,912 $ 26,709,537 9/23/2025 5 1 3 Butte County 12C0384 Replacement 2 N 15 147 1914 N/A $ 9,015,163 $ 35,724,700 11/26/2025 6 2 1 County of Humboldt 04C0075 Rehabilitation 8 Y P 124 109 1925 N/A $ 2,481,000 $ 38,205,700 10/15/2024 7 2 4 Santa Clara County 37C0539 Scour Countermeasure and Rehabilitation U Y P 124 15 1921 N/A $ 11,200,481 $ 49,406,181 11/6/2025 8 2 2 Tehama County 08C0012 Preventive Maintenance U Y P 25 71 1949 N/A $ 219,784 $ 49,625,965 2/4/2026 9 2 3 Butte County 12C0352 Scour Countermeasure 3 Y P 6 276 1949 N/A $ 3,493,182 $ 53,119,147 11/20/2025 10 2 10 Merced County 39C0293 Preventive Maintenance 5 Y P 5 312 1945 N/A $ 1,115,509 $ 54,234,656 2/6/2026 11 2 4 County of San Mateo 35C0063 Replacement 3 Y P 3 184 1962 N/A $ 3,605,780 $ 57,840,436 1/29/2026 12 3 11 Escondido 57C0070 Preventive Maintenance and Paint 8 N 124 668 1930 N/A $ 3,449,289 $ 61,289,725 1/27/2026 13 3 6 Madera County 41C0189 Preventive Maintenance 8 N 124 168 2002 N/A $ 109,154 $ 61,398,879 11/30/2025 14 3 4 Santa Clara County 37C0584 Preventive Maintenance 8 N 124 156 1917 1991 $ 2,550,000 $ 63,948,879 1/12/2026 15 3 1 Humboldt County 04C0116 Preventive Maintenance 5 N 47 437 1950 1967 $ 728,135 $ 64,677,014 1/9/2026 16 3 2 Tehama County 08C0041 Preventive Maintenance and Paint 8 Y R 37 133 1942 N/A $ 3,180,519 $ 67,857,533 1/13/2026 17 3 1 Del Norte County 01C0018 Preventive Maintenance 8 N 5 54 1925 1952 $ 481,376 $ 68,338,909 11/24/2025 18 4 5 County of San Luis Obispo 49C0319 Scour Countermeasure U N 124 616 1959 N/A $ 1,420,401 $ 69,759,310 10/2/2025 19 4 3 County of San Luis Obispo 49C0246 Scour Countermeasure 3 N 124 208 1940 N/A $ 548,278 $ 70,307,588 10/1/2025 20 4 6 County of Tulare 46C0084 Scour Countermeasure 3 N 124 132 1967 N/A $ 2,239,000 $ 72,546,588 2/12/2024 21 4 2 Trinity County 05C0133 Scour Countermeasure U N 124 107 1960 N/A $ 7,277,783 $ 79,824,371 12/17/2025 22 4 6 Tulare County 46C0160 Scour Countermeasure and
Rehabilitation 3 N 124 99 1932 1955 $ 3,401,552 $ 83,225,923 1/29/2026 23 4 4 Santa Clara County 37C0505 Scour Countermeasure and Rehabilitation 3 N 124 15 1985 N/A $ 18,351,792 $ 101,577,715 8/12/2025 24 4 5 County of San Luis Obispo 49C0029 Scour Countermeasure U N 9 105 1940 N/A $ 374,816 $ 101,952,531 10/2/2025 25 4 10 Merced County 39C0219 Scour Countermeasure and
Rehabilitation 3 N 5 401 1926 N/A $ 1,521,211 $ 103,473,742 1/23/2026 26 4 5 Santa Cruz 36C0136 Scour Countermeasure and
Rehabilitation 3 N 1 612 1948 N/A $ 2,431,034 $ 105,904,775 9/27/2016 27 4 1 Lake County 14C0075 Scour Countermeasure and Paint 3 N 1 168 1945 1997 $ 1,472,277 $ 107,377,052 11/5/2025 28 4 6 Madera County 41C0176 Scour Countermeasure 3 N 1 28 1940 N/A $ 272,354 $ 107,649,406 1/12/2026 29 5 5 County of San Luis Obispo 49C0087 Replacement 5 N 124 350 1951 N/A $ 8,195,980 $ 115,845,386 7/21/2025 30 5 1 Humboldt County 04C0069 Paint 8 N 124 55 1926 N/A $ 284,654 $ 116,130,040 1/12/2026 31 5 1 Del Norte County 01C0002 Rehabilitation 8 N 124 53 1965 N/A $ 4,630,746 $ 120,760,786 11/26/2025 32 5 6 Madera County 41C0115 Rehabilitation 5 N 14 163 1972 N/A $ 466,722 $ 121,227,508 1/12/2026 33 5 6 County of Kings 45C0110 Paint U N 6 544 1976 N/A $ 610,000 $ 121,837,508 7/16/2025 34 5 1 Humboldt County 04C0194 Paint 3 N 6 213 1940 1951 $ 127,326 $ 121,964,834 1/12/2026 35 5 1 Humboldt County 04C0121 Paint 5 Y P 5 110 1916 N/A $ 1,610,850 $ 123,575,684 1/13/2026 36 5 10 Merced County 39C0213 Replacement 5 N 4 212 1930 N/A $ 1,879,505 $ 125,455,189 11/21/2025 37 5 2 Tehama County 08C0310 Replacement - - 3 317 1937 N/A $ 9,497,901 $ 134,953,090 12/10/2025 38 5 2 Tehama County 08C0257 Replacement U N 2 1976 1965 N/A $ 15,858,024 $ 150,811,114 12/10/2025 39 5 5 County of San Luis Obispo 49C0170 Replacement U N 1 418 1940 1996 $ 8,974,627 $ 159,785,741 7/22/2025 Division of Local Assistance 1 of 1 2/19/2026
Resolution No. 2642 March 11th, 2026
RESOLUTION NO. 2642
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD FEBRUARY 7th, 2026, THROUGH FEBRUARY 20th, 2026, AND ACCOUNTS
PAYABLE FROM
FEBRUARY 26th, 2026, THROUGH MARCH 11th, 2026
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
Check Nos: Amount
47887 - 47950 $92,208.26
47889, 47892, 47938 VOID
Total Accounts Payable $92,208.26
Payroll:
2/7/2026 – 2/20/2026 $38,391.51
Total Payroll $38,391.51
Total Claims $130,599.77
PASSED, APPROVED AND ADOPTED this 11th day of March 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bill Powers, Mayor
ATTEST:
_______________________________
Kristen Schiavone, Deputy City Clerk
I, Kristen Schiavone, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on March 11th, 2026.
________________________________
Kristen Schiavone, Deputy City Clerk
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Portola
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT C-CHECK VOID CHECK V 3/11/2026 047889
C-CHECK VOID CHECK V 3/11/2026 047892
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 2 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: * TOTALS: 2 0.00 0.00 0.00
BANK: * TOTALS: 2 0.00 0.00 0.00
Exhibit A
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0008 ALWAYS ANSWER
I-202603034349 ALWAYS ANSWER R 3/11/2026 047887
710 311-600.05 TELEPHONE CALL CENTER SERVICE 26.52
720 311-600.05 TELEPHONE CALL CENTER SERVICE 26.52 53.04 0010 AMAZON CAPITOL SERVICES
I-202603034344 AMAZON CAPITOL SERVICES R 3/11/2026 047888 100 111-600.45 BUILDING EXPENSE SUPPLIES 82.54
100 414-600.06 MATERIALS AND SUPPLIES SUPPLIES 32.16
207 315-600.06 MATERIALS AND SUPPLIES SUPPLIES 56.19
208 317-600.06 MATERIALS AND SUPPLIES SUPPLIES 151.74
710 311-600.06 MATERIALS AND SUPPLIES SUPPLIES 306.98
720 311-600.06 MATERIALS AND SUPPLIES SUPPLIES 211.08
730 311-600.06 MATERIALS AND SUPPLIES SUPPLIES 56.19
100 311-700.02 BUILDING AND IMPROVEMENTS SUPPLIES 12.77 710 311-700.02 BUILDING AND IMPROVEMENTS SUPPLIES 20.27 720 311-700.02 BUILDING AND IMPROVEMENTS SUPPLIES 20.27 730 311-700.02 BUILDING AND IMPROVEMENTS SUPPLIES 14.25 964.44 0015 AMERIGAS
I-202603034334 AMERIGAS R 3/11/2026 047890
208 317-600.04 GAS AND ELECTRIC PROPANE 687.76
100 311-600.04 GAS AND ELECTRIC PROPANE 785.20
710 325-600.04 GAS AND ELECTRIC PROPANE 1,609.95 3,082.91 0052 CITY OF PORTOLA
I-202603034347 CITY OF PORTOLA R 3/11/2026 047891
100 311-601.10 WATER UTILITIES 37.06
100 311-601.11 SEWER UTILITIES 45.23
100 414-601.10 WATER UTILITIES 1,183.50
100 411-601.10 WATER UTILITIES 414.37
100 414-601.11 SEWER UTILITIES 19.84
100 414-601.11 SEWER UTILITIES 6.62
100 414-601.10 WATER UTILITIES 59.66
100 413-601.10 WATER UTILITIES 33.20
100 413-601.11 SEWER UTILITIES 45.23
710 311-601.10 WATER UTILITIES 20.46
720 311-601.10 WATER UTILITIES 20.46
710 311-601.11 SEWER UTILITIES 45.23 1,930.86
0071 DIV OF THE STATE ARCHITECT
I-202603034358 DIV OF THE STATE ARCHITECT R 3/11/2026 047893 100 111-402.04 BUSINESS LICENSE ADA FEE ADA FEES 41.08 41.08
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0078 ENCOMPASS
I-202603034360 ENCOMPASS R 3/11/2026 047894
100 111-600.06 MATERIALS AND SUPPLIES XEROX COPIES 256.36 100 113-600.06 MATERIALS AND SUPPLIES XEROX COPIES 256.36 710 311-600.06 MATERIALS AND SUPPLIES XEROX COPIES 170.90 720 311-600.06 MATERIALS AND SUPPLIES XEROX COPIES 170.90 854.52 0101 HUNT & SONS, INC.
I-202603034332 HUNT & SONS, INC. R 3/11/2026 047895
100 212-600.09 VEHICLE FUEL FUEL 87.23
100 414-600.09 VEHICLE FUEL FUEL 107.53
710 311-600.09 VEHICLE FUEL FUEL 468.15
720 311-600.09 VEHICLE FUEL FUEL 109.13
207 315-600.09 VEHICLE FUEL FUEL 763.44
208 317-600.09 VEHICLE FUEL FUEL 2,913.44 4,448.92
0101 HUNT & SONS, INC.
I-202603034361 HUNT & SONS, INC. R 3/11/2026 047896
100 413-600.45 BUILDING EXPENSE INV# 981855 PROPANE 287.72 287.72 0103 IEDA
I-202603034359 IEDA R 3/11/2026 047897
100 111-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 13.69 100 113-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 6.91 100 114-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 6.07 100 311-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 13.68 207 315-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 12.42 208 317-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 15.80 710 311-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 103.81 720 311-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 80.96 730 311-510.01 PERSONNEL COSTS LABOR RELATIONS CONS 9.44 262.78 0105 INTERMOUNTAIN DISPOSAL
I-202603034363 INTERMOUNTAIN DISPOSAL R 3/11/2026 047898 710 311-600.94 REFUSE COLLECTION REFUSE COLLECTION 175.34 720 311-600.94 REFUSE COLLECTION REFUSE COLLECTION 175.33 350.67 0105 INTERMOUNTAIN DISPOSAL
I-202603034364 INTERMOUNTAIN DISPOSAL R 3/11/2026 047899 100 413-600.94 REFUSE COLLECTION REFUSE COLLECTION 16.72 16.72 0105 INTERMOUNTAIN DISPOSAL
I-202603034365 INTERMOUNTAIN DISPOSAL R 3/11/2026 047900 720 311-600.94 REFUSE COLLECTION REFUSE COLLECTION 239.09 239.09
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0106 INTERNATIONAL CODE COUNCIL
I-202603034362 INTERNATIONAL CODE COUNCIL R 3/11/2026 047901 100 114-600.22 CODE REFERENCE UPDATE MEMBERSHIP 170.00 170.00 0133 LIBERTY UTILITIES
I-202603034305 LIBERTY UTILITIES R 3/11/2026 047902
100 311-600.04 GAS AND ELECTRIC CH 200008624948 1,280.22 1,280.22 0133 LIBERTY UTILITIES
I-202603034306 LIBERTY UTILITIES R 3/11/2026 047903
100 311-600.04 GAS AND ELECTRIC PW 200008624237 789.80 789.80 0133 LIBERTY UTILITIES
I-202603034307 LIBERTY UTILITIES R 3/11/2026 047904
100 413-600.04 GAS AND ELECTRIC WM 200008624690 111.70 111.70 0133 LIBERTY UTILITIES
I-202603034308 LIBERTY UTILITIES R 3/11/2026 047905
100 414-600.04 GAS AND ELECTRIC 200008624120 17.47 17.47 0133 LIBERTY UTILITIES
I-202603034309 LIBERTY UTILITIES R 3/11/2026 047906
100 414-600.04 GAS AND ELECTRIC 200008632214 28.83 28.83 0133 LIBERTY UTILITIES
I-202603034310 LIBERTY UTILITIES R 3/11/2026 047907
100 414-600.04 GAS AND ELECTRIC 200008630606 27.39 27.39 0133 LIBERTY UTILITIES
I-202603034311 LIBERTY UTILITIES R 3/11/2026 047908
100 414-600.04 GAS AND ELECTRIC 200008624351 27.39 27.39 0133 LIBERTY UTILITIES
I-202603034312 LIBERTY UTILITIES R 3/11/2026 047909
100 414-600.04 GAS AND ELECTRIC 20008632586 27.39 27.39 0133 LIBERTY UTILITIES
I-202603034313 LIBERTY UTILITIES R 3/11/2026 047910
100 414-600.04 GAS AND ELECTRIC 200008689495 258.61 258.61 0133 LIBERTY UTILITIES
I-202603034314 LIBERTY UTILITIES R 3/11/2026 047911
100 414-600.04 GAS AND ELECTRIC 20008630267 27.39 27.39
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0133 LIBERTY UTILITIES
I-202603034315 LIBERTY UTILITIES R 3/11/2026 047912
100 414-600.04 GAS AND ELECTRIC 200008626109 29.21 29.21 0133 LIBERTY UTILITIES
I-202603034316 LIBERTY UTILITIES R 3/11/2026 047913
100 414-600.04 GAS AND ELECTRIC 200008632750 116.35 116.35 0133 LIBERTY UTILITIES
I-202603034317 LIBERTY UTILITIES R 3/11/2026 047914
207 213-600.41 STREET LIGHTING 200008632057 56.57 56.57 0133 LIBERTY UTILITIES
I-202603034318 LIBERTY UTILITIES R 3/11/2026 047915
207 213-600.41 STREET LIGHTING 200008632420 28.47 28.47 0133 LIBERTY UTILITIES
I-202603034319 LIBERTY UTILITIES R 3/11/2026 047916
207 213-600.41 STREET LIGHTING 200008630895 37.92 37.92 0133 LIBERTY UTILITIES
I-202603034320 LIBERTY UTILITIES R 3/11/2026 047917
207 213-600.41 STREET LIGHTING 200008630101 6,068.97 6,068.97 0133 LIBERTY UTILITIES
I-202603034321 LIBERTY UTILITIES R 3/11/2026 047918
207 213-600.41 STREET LIGHTING 200008630721 350.16 350.16 0133 LIBERTY UTILITIES
I-202603034322 LIBERTY UTILITIES R 3/11/2026 047919
207 213-600.41 STREET LIGHTING 200008632941 27.39 27.39 0133 LIBERTY UTILITIES
I-202603034323 LIBERTY UTILITIES R 3/11/2026 047920
207 213-600.41 STREET LIGHTING 200008620763 68.87 68.87 0133 LIBERTY UTILITIES
I-202603034324 LIBERTY UTILITIES R 3/11/2026 047921
207 213-600.41 STREET LIGHTING 20000862919 201.29 201.29 0133 LIBERTY UTILITIES
I-202603034325 LIBERTY UTILITIES R 3/11/2026 047922
710 311-600.04 GAS AND ELECTRIC 200008624534 943.93 943.93
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0133 LIBERTY UTILITIES
I-202603034326 LIBERTY UTILITIES R 3/11/2026 047923
710 325-600.04 GAS AND ELECTRIC 200008498392 255.47 255.47 0133 LIBERTY UTILITIES
I-202603034327 LIBERTY UTILITIES R 3/11/2026 047924
710 311-600.04 GAS AND ELECTRIC 200008630432 131.62 131.62 0133 LIBERTY UTILITIES
I-202603034328 LIBERTY UTILITIES R 3/11/2026 047925
720 311-600.04 GAS AND ELECTRIC 200008626455 1,159.97 1,159.97 0133 LIBERTY UTILITIES
I-202603034329 LIBERTY UTILITIES R 3/11/2026 047926
720 311-600.04 GAS AND ELECTRIC 200008626760 270.69 270.69 0133 LIBERTY UTILITIES
I-202603034330 LIBERTY UTILITIES R 3/11/2026 047927
720 311-600.04 GAS AND ELECTRIC 200008626604 507.21 507.21 0148 NAPA SIERRA
I-202603034331 NAPA SIERRA R 3/11/2026 047928
100 212-600.08 VEHICLE REPAIR & MAINTENANCE CSO VEHICLE 59.55 207 315-600.42 STREET REPAIR STREET REPAIR 194.46
208 317-600.08 VEHICLE REPAIR & MAINTENANCE SNOW 298.70 552.71 0159 OFFICE DEPOT
I-202603034354 OFFICE DEPOT R 3/11/2026 047929
100 111-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 10.70 720 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 10.70 710 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 10.71 32.11 0162 OPERATING ENGINEERS _PUBLIC EM
I-202603034337 OPERATING ENGINEERS _PUBLIC EM R 3/11/2026 047930 100 113-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 373.62 100 114-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 373.62 100 311-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 934.05 207 315-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 1,120.86 208 317-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 2,241.72 710 311-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 7,098.78 720 311-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 5,604.30 730 311-510.01 PERSONNEL COSTS HEALTH INS PREMIUM 934.05 18,681.00
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0173 PITNEY BOWES INC
I-202603034338 PITNEY BOWES INC R 3/11/2026 047931
100 111-600.48 EQUIPMENT LEASE LEASE 154.73
100 113-600.48 EQUIPMENT LEASE LEASE 154.73
710 311-600.48 EQUIPMENT LEASE LEASE 103.16
720 311-600.48 EQUIPMENT LEASE LEASE 103.16 515.78
0175 PLUMAS ACE HARDWARE INC
I-202603034348 PLUMAS ACE HARDWARE INC R 3/11/2026 047932 100 111-600.45 BUILDING EXPENSE MATERIALS 40.74
100 312-600.06 MATERIALS AND SUPPLIES MATERIALS 289.80
100 414-600.06 MATERIALS AND SUPPLIES MATERIALS 66.79
207 315-600.06 MATERIALS AND SUPPLIES MATERIALS 30.02
208 317-600.06 MATERIALS AND SUPPLIES MATERIALS 32.77
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE MATERIALS 33.40 720 311-600.06 MATERIALS AND SUPPLIES MATERIALS 489.95
720 311-600.76 LINE REPAIR MATERIALS 178.12 1,161.59
0184 PLUMAS SIERRA RURAL ELECTRIC
I-202603034351 PLUMAS SIERRA RURAL ELECTRIC R 3/11/2026 047933 710 325-600.04 GAS AND ELECTRIC LDWTP ELECTRIC 1,271.68 1,271.68 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202603034352 PLUMAS SIERRA TELECOMMUNICAT R 3/11/2026 047934 710 325-600.05 TELEPHONE INTERNET 109.00
710 311-600.05 TELEPHONE INTERNET 54.50
720 311-600.05 TELEPHONE INTERNET 54.50
100 113-600.05 TELEPHONE INTERNET 16.35
100 111-600.05 TELEPHONE INTERNET 31.61
710 311-600.05 TELEPHONE INTERNET 27.25
720 311-600.05 TELEPHONE INTERNET 27.25
100 413-600.05 TELEPHONE INTERNET 6.54
100 413-600.05 TELEPHONE INTERNET 109.00 436.00
0188 PORTER SIMON CORPORATION
I-202603034366 PORTER SIMON CORPORATION R 3/11/2026 047935 100 111-600.13 LEGAL FEES GENERAL COUNCIL 3,296.15
100 117-600.13 LEGAL FEES LEGAL COUNCIL 898.95
710 311-600.13 LEGAL FEES LEGAL COUNCIL 898.95
720 311-600.13 LEGAL FEES LEGAL COUNCIL 898.95
100 111-601.16 LEGAL-OTHER LEGAL COUNCIL - SHAW 793.34
710 311-601.16 LEGAL - OTHER LEGAL COUNCIL - SHAW 681.33 720 311-601.16 LEGAL-OTHER LEGAL COUNCIL - SHAW 681.33
710 311-601.16 LEGAL - OTHER GLCSD 1,148.00 9,297.00
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 8
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0240 THOMAS G. VALENTINO ; TGV SO
I-202603034355 THOMAS G. VALENTINO ; TGV SO R 3/11/2026 047936 730 311-600.80 POST-CLOSURE CARE COSTS CONSULTING SRVC 135.00 730 311-600.18 PROFESSIONAL SERVICES CONSULTING SRVC 810.00 945.00 0247 U.S. BANK CORPORATE PAYMENT SY
I-202603034333 U.S. BANK CORPORATE PAYMENT SY R 3/11/2026 047937 100 111-600.31 DUES/MEMBERSHIPS ADOBE 159.92
710 311-600.31 DUES/MEMBERSHIPS ADOBE 159.92
720 311-600.31 DUES/MEMBERSHIPS ADOBE 159.92
100 312-600.06 MATERIALS AND SUPPLIES ARPA 628.21
100 111-600.06 MATERIALS AND SUPPLIES VARIOUS 78.23
100 112-600.06 MATERIALS AND SUPPLIES VARIOUS 19.56
100 113-600.06 MATERIALS AND SUPPLIES VARIOUS 78.23
100 114-600.06 MATERIALS AND SUPPLIES VARIOUS 19.56
100 117-600.06 MATERIALS AND SUPPLIES VARIOUS 19.56
720 311-600.06 MATERIALS AND SUPPLIES VARIOUS 78.23
710 311-600.06 MATERIALS AND SUPPLIES VARIOUS 78.24
730 311-600.06 MATERIALS AND SUPPLIES VARIOUS 19.56 1,499.14 0256 USA BLUE BOOK INC
I-202603034345 USA BLUE BOOK INC R 3/11/2026 047939
720 311-601.12 Chemicals CHEMICAL 202.35 202.35
0260 VERIZON WIRELESS
I-202603034339 VERIZON WIRELESS R 3/11/2026 047940
710 325-600.05 TELEPHONE 470766463-00003 108.05 108.05
0260 VERIZON WIRELESS
I-202603034340 VERIZON WIRELESS R 3/11/2026 047941
100 411-600.36 POOL FACILITY LANDLINES 23.65
100 413-600.05 TELEPHONE LANDLINES 28.19
100 212-600.05 TELEPHONE LANDLINES 28.19
710 311-600.05 TELEPHONE LANDLINES 49.61
720 311-600.05 TELEPHONE LANDLINES 49.61
100 111-600.05 TELEPHONE LANDLINES 37.21
100 113-600.05 TELEPHONE LANDLINES 37.20
100 311-600.05 TELEPHONE LANDLINES 37.20
100 114-600.05 TELEPHONE LANDLINES 65.40 356.26
0260 VERIZON WIRELESS
I-202603034342 VERIZON WIRELESS R 3/11/2026 047942
710 311-600.05 TELEPHONE WIRELESS 137.01
720 311-600.05 TELEPHONE WIRELESS 139.01
100 212-600.05 TELEPHONE WIRELESS 38.37
100 411-600.05 TELEPHONE WIRELESS 41.50 355.89
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 9
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 000025 AUTO & TRUCK ELECTRIC IN
I-202603034353 AUTO & TRUCK ELECTRIC IN R 3/11/2026 047943 710 311-600.08 VEHICLE REPAIR & MAINTENANCE REPAIRS 277.88 720 311-600.08 VEHICLE REPAIR & MAINTENANCE REPAIRS 277.88 208 317-600.08 VEHICLE REPAIR & MAINTENANCE REPAIRS 277.88 833.64 0048 FACTUAL DATA
I-202603034356 FACTUAL DATA R 3/11/2026 047944
710 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 15.70 720 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 15.70 31.40 0055 LES SCHWAB TIRE CENTER
I-202603034343 LES SCHWAB TIRE CENTER R 3/11/2026 047945 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE MAINTENANCE 2,475.03 2,475.03 000098 MDK,LLC WESTERN ENVIRONMENTA
I-202603034346 MDK,LLC WESTERN ENVIRONMENTA R 3/11/2026 047946 710 311-600.51 TESTING TESTING 292.48
720 311-600.51 TESTING TESTING 5,635.00 5,927.48
1 NEVADA STATE TREASURER
I-202603034367 NEVADA STATE TREASURER:WH FEES R 3/11/2026 047947 650 000-201.03 Nevada State Treas. FEE WITHHOLDING FEES 320 14.00 14.00 000045 PACE ANALYTICAL SERVICES LLC
I-202603034335 PACE ANALYTICAL SERVICES LLC R 3/11/2026 047948 720 311-600.51 TESTING SEWER MONITORING 10,463.60 10,463.60 000116 RVI PLANNING & LANDSCAPE ARCHI
I-202603034350 RVI PLANNING & LANDSCAPE ARCHI R 3/11/2026 047949 100 117-600.18 PROFESSIONAL SERVICES PLANNING 1,977.50 1,977.50 0239 THATCHER , INC
I-202603034336 THATCHER , INC R 3/11/2026 047950
720 311-601.12 Chemicals CHEMICALS 9,518.02 9,518.02
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 61 92,208.26 0.00 92,208.26
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 10
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 100 111-402.04 BUSINESS LICENSE ADA FEE 41.08
100 111-510.01 PERSONNEL COSTS 13.69
100 111-600.05 TELEPHONE 68.82
100 111-600.06 MATERIALS AND SUPPLIES 345.29
100 111-600.13 LEGAL FEES 3,296.15
100 111-600.31 DUES/MEMBERSHIPS 159.92
100 111-600.45 BUILDING EXPENSE 123.28
100 111-600.48 EQUIPMENT LEASE 154.73
100 111-601.16 LEGAL-OTHER 793.34
100 112-600.06 MATERIALS AND SUPPLIES 19.56
100 113-510.01 PERSONNEL COSTS 380.53
100 113-600.05 TELEPHONE 53.55
100 113-600.06 MATERIALS AND SUPPLIES 334.59
100 113-600.48 EQUIPMENT LEASE 154.73
100 114-510.01 PERSONNEL COSTS 379.69
100 114-600.05 TELEPHONE 65.40
100 114-600.06 MATERIALS AND SUPPLIES 19.56
100 114-600.22 CODE REFERENCE UPDATE 170.00
100 117-600.06 MATERIALS AND SUPPLIES 19.56
100 117-600.13 LEGAL FEES 898.95
100 117-600.18 PROFESSIONAL SERVICES 1,977.50
100 212-600.05 TELEPHONE 66.56
100 212-600.08 VEHICLE REPAIR & MAINTENANCE 59.55
100 212-600.09 VEHICLE FUEL 87.23
100 311-510.01 PERSONNEL COSTS 947.73
100 311-600.04 GAS AND ELECTRIC 2,855.22
100 311-600.05 TELEPHONE 37.20
100 311-601.10 WATER 37.06
100 311-601.11 SEWER 45.23
100 311-700.02 BUILDING AND IMPROVEMENTS 12.77
100 312-600.06 MATERIALS AND SUPPLIES 918.01
100 411-600.05 TELEPHONE 41.50
100 411-600.36 POOL FACILITY 23.65
100 411-601.10 WATER 414.37
100 413-600.04 GAS AND ELECTRIC 111.70
100 413-600.05 TELEPHONE 143.73
100 413-600.45 BUILDING EXPENSE 287.72
100 413-600.94 REFUSE COLLECTION 16.72
100 413-601.10 WATER 33.20
100 413-601.11 SEWER 45.23
100 414-600.04 GAS AND ELECTRIC 560.03
100 414-600.06 MATERIALS AND SUPPLIES 98.95
100 414-600.09 VEHICLE FUEL 107.53
100 414-601.10 WATER 1,243.16
100 414-601.11 SEWER 26.46
*** FUND TOTAL *** 17,690.43
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 11
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 207 213-600.41 STREET LIGHTING 6,839.64
207 315-510.01 PERSONNEL COSTS 1,133.28
207 315-600.06 MATERIALS AND SUPPLIES 86.21
207 315-600.09 VEHICLE FUEL 763.44
207 315-600.42 STREET REPAIR 194.46
*** FUND TOTAL *** 9,017.03
208 317-510.01 PERSONNEL COSTS 2,257.52
208 317-600.04 GAS AND ELECTRIC 687.76
208 317-600.06 MATERIALS AND SUPPLIES 184.51
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE 2,508.43
208 317-600.08 VEHICLE REPAIR & MAINTENANCE 576.58
208 317-600.09 VEHICLE FUEL 2,913.44
*** FUND TOTAL *** 9,128.24
650 000-201.03 Nevada State Treas. FEE 14.00
*** FUND TOTAL *** 14.00
710 311-510.01 PERSONNEL COSTS 7,202.59
710 311-600.04 GAS AND ELECTRIC 1,075.55
710 311-600.05 TELEPHONE 294.89
710 311-600.06 MATERIALS AND SUPPLIES 582.53
710 311-600.08 VEHICLE REPAIR & MAINTENANCE 277.88
710 311-600.09 VEHICLE FUEL 468.15
710 311-600.13 LEGAL FEES 898.95
710 311-600.31 DUES/MEMBERSHIPS 159.92
710 311-600.48 EQUIPMENT LEASE 103.16
710 311-600.51 TESTING 292.48
710 311-600.94 REFUSE COLLECTION 175.34
710 311-601.10 WATER 20.46
710 311-601.11 SEWER 45.23
710 311-601.16 LEGAL - OTHER 1,829.33
710 311-700.02 BUILDING AND IMPROVEMENTS 20.27
710 325-600.04 GAS AND ELECTRIC 3,137.10
710 325-600.05 TELEPHONE 217.05
*** FUND TOTAL *** 16,800.88
720 311-510.01 PERSONNEL COSTS 5,685.26
720 311-600.04 GAS AND ELECTRIC 1,937.87
720 311-600.05 TELEPHONE 296.89
720 311-600.06 MATERIALS AND SUPPLIES 976.56
720 311-600.08 VEHICLE REPAIR & MAINTENANCE 277.88
720 311-600.09 VEHICLE FUEL 109.13
720 311-600.13 LEGAL FEES 898.95
720 311-600.31 DUES/MEMBERSHIPS 159.92
720 311-600.48 EQUIPMENT LEASE 103.16
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 12
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 720 311-600.51 TESTING 16,098.60
720 311-600.76 LINE REPAIR 178.12
720 311-600.94 REFUSE COLLECTION 414.42
720 311-601.10 WATER 20.46
720 311-601.12 Chemicals 9,720.37
720 311-601.16 LEGAL-OTHER 681.33
720 311-700.02 BUILDING AND IMPROVEMENTS 20.27
*** FUND TOTAL *** 37,579.19
730 311-510.01 PERSONNEL COSTS 943.49
730 311-600.06 MATERIALS AND SUPPLIES 75.75
730 311-600.18 PROFESSIONAL SERVICES 810.00
730 311-600.80 POST-CLOSURE CARE COSTS 135.00
730 311-700.02 BUILDING AND IMPROVEMENTS 14.25
*** FUND TOTAL *** 1,978.49
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: PC TOTALS: 61 92,208.26 0.00 92,208.26 BANK: PC TOTALS: 61 92,208.26 0.00 92,208.26
REPORT TOTALS: 61 92,208.26 0.00 92,208.26
3/05/2026 2:33 PM A/P HISTORY CHECK REPORT PAGE: 13
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 01-CITY OF PORTOLA
VENDOR: ALL
BANK CODES: All
FUNDS: All
------------------------------------------------------------------------------------------------------------------------------------
CHECK SELECTION
CHECK RANGE: 047887 THRU 047950
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99
INCLUDE ALL VOIDS: YES
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: YES
PRINT G/L: YES
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: NO
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: *
------------------------------------------------------------------------------------------------------------------------------------
1 City of Portola
Minutes
Regular Meeting
February 25, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Bill Powers.
A. Roll Call
Present: Mayor Bill Powers, Mayor Pro Tem Mikki Battaglia, Councilmember Jim Murphy, Councilmember Pat Morton, Councilmember Lauren Miller
Staff Present: City Manager Ryan Bonk, Administrative Services Manager Kristen Schiavone, City Attorney Steve Gross (Zoom), Finance Officer Susan Scarlett (Zoom) B. Pledge of Allegiance
Led by Mayor Bill Powers
2. Public Comments
3. City Communications
A. City Council Communications
Councilmember Murphy had nothing to report.
Councilmember Miller stated she will meet with the Portola Rotary Club in March to discuss future community projects. She also thanked the public works department for their hard work on snow removal during the recent snowstorm.
Councilmember Morton had nothing to report.
Mayor Pro Tem Battaglia reported that she has attended some of the Plumas Unified School District (PUSD) board and community meetings to stay updated on upcoming school district staff layoffs.
Mayor Powers attended the transportation commission meeting last Monday. He is also working with the school district to find additional solutions to the school bus transportation issues, including using Plumas Transit buses and revising routes to ensure students with transportation to and from school.
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality Beckwourth Peak Fire Protection District - No report.
Plumas County Sheriff - No Report
Northern Sierra Air Quality - Mayor Pro Tem Battaglia reported that curtailment is still in effect. She also
2 recommended visiting myairdistrict.com for updates on air quality and curtailment status. She provided some statistics of the Portola Woodstove Change-out program for 2025. She reported that she and another staff member from Northern Sierra Air Quality were at City Hall earlier in the day and placed free firewood applications with the city's upcoming water utility bill.
C. Staff Communications
None
D. City Manager Report
City Manager Bonk thanked the City's public works department for their snow removal efforts during the storm last week, and that due to their round-the-clock work, they were able to keep up with snow removal on our city streets with minimal equipment issues.
Advised that he has been meeting with staff to come up with some goals and initiatives for the upcoming budget meetings happening next week.
Discussed that the world's largest steam engine, The Big Boy, will be coming back to Portola on April 8th, 2026, and the city staff will assist the Railroad Museum with some advertising on Facebook to encourage attendance at the event.
City Manager Bonk personally thanked Plumas Sun reporter, Ingrid for the thorough reporting she's been doing of the city council meetings.
When asked about the bridge inspection, City Manager Bonk advised the council that an inspection happened in January. However, it was not an underwater inspection, and we are still awaiting Caltrans's report. He also added that the bridge monitoring data has not reported any issues with bridge structure.
4. Consent Agenda
A. Claims:
Adopt Resolution No. 2640. The resolution authorizes payment of payroll from January 24th, 2026 through February 6th, 2026 and accounts payable from February 12th, 2026 through February 25th, 2026
The amount of payroll to be paid is $34,301.44
The amount of accounts payable to be paid is $21,294.58 The total amount to be paid is $55,596.02
B. Minutes
Adopt the minutes of the February 11th, 2026 Regular City Council Meeting.
Councilmember Pat Morton motioned to approve. Councilmember Jim Murphy seconded the motion.
The roll call vote:
3 Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller
5. Ratify Agreement for Law Enforcement Services
City Manager Bonk provided the council with an overview of the draft agreement with the Plumas County Sheriff's Office (PCSO) and went over the substantial modifications, including a three-year term and compensation factored in with a 3% escalator for each subsequent year of the contract. This agreement has been reviewed by City Attorney Steve Gross and Plumas County Council, which will be presented to the County Supervisors for approval.
Councilmember Morton inquired about the Community Oriented Policing Services (COPS) grant, and Finance Officer Susan Scarlett provided a brief overview of the funding process.
Councilmember Murphy provided a brief history of past agreements entered into with PCSO. He expressed his support for the proposed contract between the City of Portola and PCSO.
City Attorney Steve Gross expressed his support for the proposed contract between the City of Portola and PCSO.
Councilmember Battaglia inquired if there had been any discussion between the City of Portola and PCSO regarding Animal Control presence in the City. City Manager Bonk stated that this was not discussed during contract negotiations; however, the City’s Code Enforcement officer, Brian Attama, has been working with the Plumas County Animal Control department to address animal control calls within the City of Portola. He reiterated that he would bring this topic up with Sheriff Hermann.
Councilmember Jim Murphy motioned to approve. Mayor Pro Tem Mikki Battaglia seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller
6. Resolution 2641: Lot Line Adjustment with Plumas County Resolution 2641 is an administrative procedural requirement for Plumas County and the City of Portola to move forward with the proposed lot line adjustment, in which Plumas County will transfer a portion of its property to the City of Portola, for the establishment of a dog park using American Rescue Plan Act (ARPA) federal funding.
Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Pat Morton seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller
7. Adjournment
The regular meeting of the Portola City Council adjourned at 6:25pm.
1 MEETING DATE: March 11, 2026
AGENDA ITEM: 5. State of California, California Natural Resources Agency: Agreement for Water Storage Tanks & Resolution 2643
FROM: Ryan Bonk
RE: State of California, California Natural Resources Agency: Agreement for Water Storage Tanks & Resolution 2643
BACKGROUND:
The Plumas County Office of Emergency Services shared with City staff materials on the State of California Department of Water Resources Water Tank Program (materials attached to this staff report). This program offers a minimum of five (5) 2,500 gallon water storage tanks to grantee's at no cost.
EXECUTIVE SUMMARY:
City staff met with the Department of Water Resources (DWR) on 02/18/2026 to gain a better understanding of the program. Staff determined that this program would be of use to the City to store water in the event of a drought or other emergency situation. Staff would like to obtain seven (7) water tanks at no cost to the City through this program. DWR will provide the tanks and cover the cost of tank delivery.
Staff, as well as the City Attorney, have reviewed the draft agreement.
FISCAL IMPACT:
There is no financial impact to the agreement or Resolution as the funding for the water tanks are costs encumbered by DWR through the program.
RECOMMENDATION:
Staff recommends that the City Council approve the draft agreement and adopt Resolution 2643.
2 ATTACHMENTS:
A. DWR WATER TANK PROGRAM
B. SCDRP GENERAL TANK AGREEMENT FINAL CITY OF PORTOLA
C. RESOLUTION 2643 DWR TANK PROGRAM AUTHORIZATION
Water Tank Program
The ongoing drought has left many homes with dry
or poor water quality wells. In response, the Department of Water Resources has developed a new drought relief
grant program with funding from the Budget Act of 2022.
Implemented under the Small Community Drought Relief
Program, DWR’s Tank Program will provide tanks and
hauled water to communities that are in immediate need
of water supplies.
Eligible Applicants Include:
¥ Public agencies
¥ Public utilities
¥ Special districts
¥ Colleges and universities
¥ Mutual water companies
¥ Nonprofit organizations– 501(c)(3)
¥ Federallyrecognized Tribes
¥ State Tribes listed on the Native America Heritage
Commission’s California Tribunal Consultation List
DWR will provide the tank, cover the cost of tank delivery and installation, water purchase (if applicable), water hauling, decommissioning of tank, and grant administration.
For more information, contact:
[email protected]
or Alena Misaghi at (916)803-9251
Agreement No. 46000XXXXX
STATE OF CALIFORNIA
CALIFORNIA NATURAL RESOURCES AGENCY
DEPARTMENT OF WATER RESOURCES
AGREEMENT NUMBER: 46000XXXXX
AGREEMENT BETWEEN THE STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
AND
THE CITY OF PORTOLA
FOR THE
CITY OF PORTOLA EMERGENCY WATER TANK PROJECT
A PART OF THE SMALL COMMUNITY DROUGHT RELIEF PROGRAM
FUNDED BY
THE BUDGET ACT OF 2021 AS AMENDED
(STATS. 2022, ch. 44, § 25)
Agreement No. 46000XXXXX
AGREEMENT BETWEEN
DEPARTMENT OF WATER RESOURCES
AND
CITY OF PORTOLA
AGREEMENT NO. <SAP AGREEMENT NUMBER>
SMALL COMMUNITY DROUGHT RELIEF PROGRAM
THIS AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or “DWR” and the City of Portola a public agency, in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Recipient," which parties do hereby agree as follows:
1. PURPOSE. State shall provide domestic water storage tanks from Acuantia, Incorporated, DBA Tank Depot (Contractor) to the Recipient funded by the Budget Act of 2021 as Amended (Stats. 2022, ch. 44, § 25) and pursuant to the State of California procurement Contract Number 3860- 4600014825 to assist the City of Portola Emergency Water Tank Project. The tanks being provided are for interim or immediate relief in response to conditions arising from a drought scenario as set forth in Water Code section 13198 et seq.
2. TERM OF AGREEMENT. The term of this Agreement begins on the date this Agreement is initially executed by State through May 31, 2026.
3. WORK PLAN.
Task 1 – Request Tanks
Recipient shall request a minimum of five (5), 2,500-gallon domestic water storage tanks from the DWR Project Manager. Requests shall include the number and type of tanks, the location to which tanks shall be delivered and stored, available hours and contact information of the delivery/storage facility and the signature of the authorized representative of the Recepient. The Recipient is responsible for the proper storage of the tanks until final deployment.
Task 2 – Pickup, Distribute and Install Tanks
The tanks shall be delivered by the Contractor to the Recipient’s storage location. Recipient shall pick up, deliver and install tanks or cause the pickup, delivery or installation of tanks from the Recipient’s storage location to their final destinations for use. Tanks are only to be installed and used within the State of California. Recipient shall be responsible for the tank storage, transportation to the tanks’ final destinations, proper installation and maintenance of the tanks.
Recipient shall provide DWR with information of all tanks deployed, including locational data, name and contact information of landowner/leaseholder using tank, installation date and expected duration of tank use, and any other information deemed necessary by DWR for each calendar quarter of the year until June 30, 2026.
Task 3 – Maintenance of Tanks
Recipient shall maintain or cause the proper maintenance of the tank to maximize its useful life.
Any tanks provided pursuant to this Agreement shall remain in public use and shall not be disposed of in any manner as stated in Paragraph A.16 during their useful life which shall be for a period of five (5) years from the date of delivery and installation to the tank’s final destination. If a tank is destroyed or deemed unusable before the end of the five (5) years, the Recipient shall notify the DWR Program Manager, in writing of the tank’s destruction or decommissioning and the
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reason(s) why the tank is no longer useable. At the end of the tank’s useful life, the Recipient shall be the rightful owner of the tanks and may dispose of the tanks as the Recipient deems appropriate.
4. DEFAULT PROVISIONS. Recipient will be in default under this Agreement if any of the following occur:
A. Substantial breaches of this Agreement, or any supplement or amendment to it, or any other agreement between Recipient and State evidencing or securing Recipient’s obligations; B. Making any false warranty, representation, or statement with respect to this Agreement; C. Failure to operate or maintain the Project in accordance with this Agreement.
D. Failure to make any remittance required by this Agreement, including any remittance recommended as the result of an audit conducted pursuant to Paragraph A.2.
E. A determination pursuant to Government Code section 11137 that the Recipient has violated any of the following: Government Code sections 11135 or 12960 et seq.; Civil Code sections 51-54.2, inclusive; or any regulations adopted to implement these sections.
Should an event of default occur, State shall provide a notice of default to the Recipient and shall give Recipient at least ten (10) calendar days to cure the default from the date the notice is sent to Recipient. If the Recipient fails to cure the default within the time prescribed by the State, State may do any of the following:
A. Terminate the Agreement.
B. Take any other action that it deems necessary to protect its interests.
In the event State finds it necessary to enforce this provision of this Agreement in the manner provided by law, Recipient agrees to pay all costs incurred by State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs.
5. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of the tanks Recipient agrees to ensure or cause to be performed the commencement and continued operation of the tank, and shall ensure or cause the tanks to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance, management, or operation. For purposes of this Agreement, “useful life” means a period of five (5) years from the date of delivery and installation to the tank’s final destination. “Operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and “maintenance costs” include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal of Recipient to ensure operation and maintenance of the tanks in accordance with this provision may, at the option of State, be considered a breach of this Agreement and may be treated as default under Paragraph 4, “Default Provisions.”
6. NOTIFICATION OF STATE. Recipient shall promptly notify State, in writing, of the following items:
A. Events or proposed changes that could affect the Work Plan or work performed under this Agreement.
B. Any public or media event publicizing the accomplishments and/or results of this Agreement
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and provide the opportunity for attendance and participation by State’s representatives.
Recipient shall make such notification at least 14 calendar days prior to the event.
C. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during tank installation, the Recipient agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the State has determined what actions should be taken to protect and preserve the resource. The Recipient agrees to implement appropriate actions as directed by the State.
D. The initiation of any litigation or the threat of litigation against the Recipient regarding the Project or that may affect the Project in any way.
7. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Agreement shall be in writing. Notices may be transmitted by any of the following means:
A. By delivery in person.
B. By certified U.S. mail, return receipt requested, postage prepaid.
C. By “overnight” delivery service; provided that next-business-day delivery is requested by the sender.
D. By electronic means.
E. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the below addresses. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below.
8. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Agreement are as follows:
Department of Water Resources
Steve Doe
Manager, South Central Region Office
691 N. Laverne Ave. Suite 104
Fresno, CA 93727
(916) 820-7625
[email protected]
City of Portola
Ryan Bonk
City Manager
35 Third Ave
Portola, CA 96122
530-832-6800
[email protected]
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Direct all inquiries to the Project Manager:
Department of Water Resources
Alena Misaghi
Senior Water Resources Engineer
691 N. Laverne Ave. Suite 104
Fresno, CA 93727
(916) 803-9251
Email: [email protected]
City of Portola
Ryan Bonk
City Manager
35 Third Ave
Portola, CA 96122
530-832-6800
[email protected]
Either party may change its Project Representative or Project Manager upon written notice to the other party.
9. STANDARD PROVISIONS AND INTEGRATION. This Agreement is complete and is the final Agreement between the parties. The following Exhibits are attached and made a part of this Agreement by this reference:
Exhibit A – Standard Conditions
Exhibit B – Authorizing Resolution of Recipient
Exhibit C – State Audit Document Requirements for Recipients
Agreement No. 46000XXXXX
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
______________________________
Steve Doe, Principal Engineer
Division of Regional Assistance
Date__________________________
CITY OF PORTOLA
______________________________
Ryan Bonk, City Manager
City of Portola
Date__________________________
Approved as to Legal Form and Sufficiency
______________________________
Steve Gross
City Attorney
Date__________________________
Agreement No. 46000XXXXX
EXHIBIT A
STANDARD CONDITIONS
A.1. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Recipient shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Funding Agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Recipient’s headquarters and shall include the Department of Water Resources color logo and the following disclosure statement: “Water Storage Tanks for this Project have been provided by the California Department of Water Resources.” The Recipient shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.
A.2. AMENDMENT: This Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Recipient for amendments must be in writing stating the amendment request and the reason for the request. State shall have no obligation to agree to an amendment.
A.3. AUDITS: State reserves the right to conduct an audit at any time during the Term of this Agreement, with the costs of such audit borne by State. After completion of the Project, State may require Recipient to conduct a final audit to State’s specifications, at Recipient’s expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Recipient to comply with this provision shall be considered a breach of this Agreement, and State may elect to pursue any remedies provided in Paragraph 4 or take any other action it deems necessary to protect its interests. The Recipient agrees it shall return any audit disallowances to the State.
Pursuant to Government Code sections 8546.7 and 11019.3(e), the Recipient shall be subject to the examination and audit by the State for a period of three (3) years after the expiration of the Term of the Agreement with respect of all matters connected with this Agreement, including but not limited to, any actions or costs of administering this Agreement. All records of Recipient or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after the expiration of the Term of the Agreement.
A.4. CEQA: Activities funded under this Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.)
A.5. COMPETITIVE BIDDING AND PROCUREMENTS: Recipient’s contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Recipient does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services’ State Contracting Manual rules must be followed and are available at:
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-ResourcesList-Folder/State-Contracting.
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A.6. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void.
Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.
A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment.
No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.
B. Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
C. Employees of the Recipient: Employees of the Recipient shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.)
D. Employees and Consultants to the Recipient: Individuals working on behalf of the Recipient may be required by DWR to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes.
A.7. DELIVERY OF INFORMATION, REPORTS, AND DATA: Recipient agrees to expeditiously provide throughout the term of this Agreement, such reports, data, information, and certifications as may be reasonably required by State.
A.8. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Agreement, Recipient, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:
A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355.
B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
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ii. Recipient’s policy of maintaining a drug-free workplace, iii. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.
C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Agreement:
i. Will receive a copy of Recipient’s drug-free policy statement, and ii. Will agree to abide by terms of Recipient’s condition of employment, contract or subcontract.
A.9. GOVERNING LAW: This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
A.10. INDEMNIFICATION: Recipient shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Recipient shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement.
A.11. INDEPENDENT CAPACITY: Recipient, and the agents and employees of Recipient, in the performance of the Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State.
A.12. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Agreement. Failure or refusal by Recipient to comply with this provision shall be considered a breach of this Agreement, and State may take any action it deems necessary to protect its interests.
A.13. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Agreement. This right shall extend to any subcontracts, and Recipient shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Agreement with State.
A.14. LABOR CODE COMPLIANCE: The Recipient agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/lcp.asp. For more information, please refer to DIR’s Public Works Manual at: http://www.dir.ca.gov/dlse/PWManualCombined.pdf. The Recipient affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake selfinsurance, and the Recipient affirms that it will comply with such provisions before
Agreement No. 46000XXXXX
commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision.
A.15. NONDISCRIMINATION: During the performance of this Agreement, Recipient and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital/domestic partner status, gender identity, and denial of medial and family care leave or pregnancy disability leave.
Recipient and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Recipient and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the applicable regulations promulgated there under (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission are incorporated into this Agreement by reference. Recipient and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
Recipient shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
A.16. OPINIONS AND DETERMINATIONS: Where the terms of this Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.
A.17. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Recipient shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Recipient’s service of water, without prior permission of State. Recipient shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Recipient meet its obligations under this Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State.
A.18. PROJECT ACCESS: The Recipient shall ensure that the State, the Governor of the State, or any authorized representative of the foregoing, will have safe and suitable access to the Project sites at all reasonable times during Project construction and thereafter for the term of this Agreement.
A.19. RECIPIENT'S RESPONSIBILITIES: Recipient and its representatives shall:
A. Faithfully and expeditiously perform or cause to be performed all project work.
B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Agreement, including any incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Recipient in the documents, amendments, and communications filed in support of this Agreement.
C. Comply with all applicable California, federal, and local laws and regulations.
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D. Implement the Project in accordance with applicable provisions of the law.
E. Fulfill its obligations under the Agreement and be responsible for the performance of the Project.
F. Obtain any and all permits, licenses, and approvals required for performing any work under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Recipient shall provide copies of permits and approvals to State.
G. Be solely responsible for implementation, construction, and operation and maintenance of the Project within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Recipient under this Agreement.
H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Recipient shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Recipient and any other entity concerning responsibility for performance of work.
A.20. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.
A.21. SEVERABILITY: Should any portion of this Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Agreement shall continue as modified.
A.22. SUCCESSORS AND ASSIGNS: This Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Agreement or any part thereof, rights hereunder, or interest herein by the Recipient shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose.
A.23. TERMINATION BY RECIPIENT: Subject to State approval which may be reasonably withheld, Recipient may terminate this Agreement and be relieved of contractual obligations. In doing so, Recipient must provide a reason(s) for termination. Recipient must submit all progress reports summarizing accomplishments up until termination date.
A.24. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 4, the State may terminate this Agreement should Recipient fail to perform the requirements of this Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 4.
A.25. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days’ advance written notice.
A.26. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein.
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A.27. TIMELINESS: Time is of the essence in this Agreement.
A.28. VENUE: The State and the Recipient hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Recipient hereby waives any existing sovereign immunity for the purposes of this Agreement.
A.29. WAIVER OF RIGHTS: None of the provisions of this Agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect.
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EXHIBIT B
AUTHORIZING RESOLUTION OF RECIPIENT
Include authorizing resolution from Recipient, followed by any applicable delegation letters.
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EXHIBIT C
STATE AUDIT DOCUMENT REQUIREMENTS FOR RECIPIENTS
The following provides a list of documents typically required by State Auditors and general guidelines for Recipients. List of documents pertains to the documents/records that State Auditors would need to review in the event of this Agreement is audited. Recipients should ensure that such records are maintained for a period of three (3) years after the end of the Term of the Agreement.
State Audit Document Requirements
Internal Controls
1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded Program/Project).
2. Written internal procedures and flowcharts for the following:
A. Receipts and deposits
B. Disbursements
C. State property requests
D. Tracking of State property
E. Guidelines, policy, and procedures on State Program/Project
3. Audit reports of the Agency internal control structure and/or financial statements within the last two years.
4. Prior audit reports on the State Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related or partners’ documents, if applicable.
2. Contracts between the Agency and member agencies as related to the Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State.
2. Documentation linking subcontractor invoices to State.
3. Requests submitted to the State for the Agreement.
Project Files:
1. All supporting documentation maintained in the project files.
2. All Agreement related correspondence.
Resolution 2643 March 11th , 2026
RESOLUTION NO. 2643
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING THE ACCEPTANCE, AND EXECUTION OF AN AGREEMENT
FOR THE CITY OF PORTOLA EMERGENCY WATER TANK PROJECT
WHEREAS, the City of Portola proposes to implement City of Portola Emergency Water Tank Project;
WHEREAS, City of Portola Emergency Water Tank Projects is being implemented in response to a drought scenario, as defined by Water Code section 13198(a) and is intended to: (1) address immediate impacts on human health and safety; (2) address immediate impacts on fish and wildlife resources; or, (3) provide water to persons or communities that lose or are threatened with the loss or contamination of water supplies;
WHEREAS, the City of Portola has the legal authority and is authorized to enter into an agreement with the State of California; and
WHEREAS, the City of Portola intends to request water storage tanks from the California Department of Water Resources for the City of Portola Emergency Water Tank Project;
THEREFORE, BE IT RESOLVED by the City Council of the City of Portola as follows:
1. The City of Portola City Manager or designee is hereby authorized and directed to execute an agreement with the Department of Water Resources and any amendments thereto.
2. The City of Portola City Manager or designee is hereby authorized and directed to submit any required documents, requests, and reports as required by the agreement.
CERTIFICATION I hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Portola at the meeting held on March 11, 2026 motion by [member name] and seconded by [member name], motion passed by the following vote:
AYES:
NOES:
ABSTAIN:
Resolution 2643 March 11th , 2026
ABSENT:
______________________________
Bill Powers
Mayor, City of Portola
Attest:
______________________________
Kristen Schiavone
Deputy City Clerk, City of Portola
1 MEETING DATE: March 11, 2026
AGENDA ITEM: 6. City Engineer Employment Agreement: Rio Grande Street Pavement Rehabilitation STIP Project
FROM: Ryan Bonk
RE: Employment Agreement- City Engineer- Rio Grande Street Pavement Rehabilitation STIP Project
BACKGROUND:
On March 21, 2024, the California Transportation Commission (CTC) approved the components for the Rio Grande Street Pavement Rehabilitation project.
The project is 100% state reimbursable.
Description of Project Scope:
The project will address pavement deterioration on the noted 70+ year-old road segment. The Street is identified as “Poor”. There are several crossing streets to Rio Grande Street that are in “Poor” or “Failed” states. The intent of addressing Rio Grande Street first is that future cross streets of lower volume traffic will eventually be rehabilitated and reconstructed from this project. The basic premise is that rehabilitation must begin somewhere and then gradually expand.
The rehabilitation scope of the project will include pulverizing the roadbed per Caltrans Specification 30-2.
Pulverizing will be accomplished via full-depth recycling of the existing pavement and base. The approximate depth of the recycling will be 14” below existing road grade. This recycling depth will ensure the recycling work remains above the existing in-ground infrastructure (i.e., water and sewer).
Construction of concrete ADA curb ramps, rolled concrete curb and gutters, concrete valley gutters and possible unknown below-grade drainage facilities will be done prior to cement treatment of the blended base. No new sidewalks are proposed. Following construction of ADA curb ramps and new rolled curb and gutter, the cement treated base will be accomplished by adding about 3% Portland Cement to 10” of the reclaimed pavement and base blend (with added moisture). The cement treated base will be graded/trimmed to match the new concrete curb and gutter and valley gutters. Asphalt emulsion will be placed on the cement treated base just prior to paving. 2” of hot mix asphalt will be placed on top of the prepared subgrade.
Where required, placement of new manhole and valve box grade rings and concrete collars at the existing locations will be constructed. Additional incidental construction items include traffic striping, signage and pavement markings.
Attached to this staff report are the limits of the project.
2 EXECUTIVE SUMMARY:
The state of California allows the City to manage all STIP project tasks as long as the City Engineer is designated as a city employee. To meet this requirement, the City has previously entered into employment agreements with City Engineer Dan Bastian for STIP projects. Chapter 5.3 of the Caltrans Local Assistance Procedures Manual (2025) addressing "Reimbursable Project Costs" is attached to this staff report for reference.
The City entered into a previous agreement on 04/23/2025. This current agreement will supersede the prior agreement per Section 11.
This employment agreement will address plans, specifications, and estimates (PS&E). The prior agreement addressed CEQA documentation preparation and administration.
The employment agreement presented follows the same structure as previous employment agreements for STIP projects. In addition, the employment agreement has been reviewed by staff and legal counsel.
FISCAL IMPACT:
There are no financial impacts to this project as the project is 100% state reimbursable.
RECOMMENDATION:
Staff recommends that the City Council review and approve the employment agreement.
ATTACHMENTS:
A. PROJECT LIMITS
B. LAPM-2025 REIMBURSABLE PROJECT COSTS
C. EMPLOYMENT AGREEMENT - RIO GRANDE PROJECT PS&EDOCX
10
Local Assistance Procedures Manual Chapter 5
Invoicing
January 2025
5.3 Reimbursable Project Costs
The costs of salaries, wages, and related project costs may be reimbursable for the following activities. All costs must be broken down into eligible direct and/or indirect cost components.
For a list of ineligible costs see LAPM Chapter 16: Administer Construction Contracts (Section
16.10: Change Order).
Phases of Work
1. Preliminary Engineering: Preliminary Engineering is the initiation, design, and related work preparatory to the advancement of a project to physical construction. For local STIP and ATP projects, the Preliminary Engineering costs must be segregated into:
• Project Approval / Environmental Document (PA&ED)
• Plans, Specifications & Estimate (PS&E)
2. Right of Way: Acquisition of Right of Way, real property, or rights thereto is included. It also includes the preparation of Right of Way plans, making economic studies and other related preliminary work, appraisal for parcel acquisition, review of appraisals, preparation for and trial of condemnation cases, management of properties acquired, furnishing of relocation advisory assistance, utility relocation, and other related labor expenses.
Note: Right of Way rental income and the proceeds from the sale of excess land may be retained by LPAs if it is used for a valid Title 23 purpose. It is the LPA’s responsibility to assure they comply with Title 23 if this option is selected. For additional information about Right of Way topics, see LAPM Chapter 13: Right of Way.
3. Construction Engineering: Construction Engineering is the supervision and inspection of construction activities, additional staking functions considered necessary for effective control of the construction operations, testing materials incorporated into construction, checking shop drawing, and measurements needed for the preparation of pay estimates.
Construction Engineering must be authorized to be eligible for reimbursement.
4. Construction: Eligible construction costs include the actual costs to construct the transportation facility and its appurtenant facilities. It also includes: removal, adjustment or demolition of buildings or major construction; utilities or railroad work that is a part of the physical construction of the project; and administrative settlement cost of contract claims.
5. Administrative Settlement Costs: These are service costs related to contract claims related to the review and defense of claims against federal-aid-projects (see LAPM Chapter 16: Administer Construction Contracts).
Direct Costs
Direct costs are costs incurred solely for a specific state/federal-aid funded transportation project direct costs must be reasonable and allowable per 2 CFR 200. These costs include contractor payments, Right of Way acquisition, direct materials, salaries, wages, fringe benefits and related costs, approved equipment and other capital expenditures, contracted services, and other items of expense furnished specifically for the federal-aid project. Refer to 2 CFR 200, Subpart E: Cost Principles and 2 CFR 200.439 for additional information regarding reasonable and allowable costs and equipment thresholds.
1 CITY OF PORTOLA
CITY ENGINEER
EMPLOYMENT AGREEMENT
This Agreement made this _______ day of March 2026, between the CITY OF PORTOLA, Plumas County, California, herein referred to as “Employer”, and DANIEL B. BASTIAN, herein referred to as “Employee”. Employer and Employee may also be referred to herein as “Party” or “Parties”.
Employee is willing to be employed by Employer, and Employer is willing to employ Employee, on the terms, conditions, and in consideration of the mutual covenants and promises of the Parties, as hereafter set forth.
1. TERM
Employer hereby employs Employee as City Engineer of the City of Portola and Employee hereby accepts and agrees to the employment and agrees to serve and perform in that capacity as directed by the City Council or the City Manager of the City of Portola. This Agreement shall be in effect for a period of 12 months, beginning on the 20th day of March 2026, the “Effective Date” and ending on the 20th day of March 2027. This Agreement may be extended or renewed by mutual agreement of the Parties.
2. TERMINATION OF EMPLOYMENT
a) Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the Employer to terminate the services of Employee or this Agreement, at any time for any reason.
b) Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign, at any time, from his position with the City. c) The Parties acknowledge that applicable laws, statutes, ordinances, policies and regulations may prescribe specific procedures to be followed by either Party in the event a decision is made to terminate the employment relationship. d) In the event Employee voluntarily resigns his position with Employer, the Employee shall give Employer sixty (60) days’ notice, in advance.
3. SEVERANCE PAY
Employee is not entitled to any severance pay upon termination of the employment relationship, regardless of whether the Employer or Employee terminated the employment or whether the termination was for cause or without cause.
4. DESCRIPTION OF EMPLOYEE’S DUTIES
Subject to the supervision and pursuant to the orders, advice, and direction of the City Council and City Manager, Employee shall perform the duties prescribed by the Employer, those set forth in the Portola Municipal Code and those prescribed by the laws of the State of California and shall perform such other duties as are customarily performed by one holding such position of the same or similar nature as that engaged in by Employer. Employee shall additionally render such other and unrelated services and duties as may be assigned to Employee from time to time by Employer.
5. MANNER OF PERFORMANCE OF EMPLOYEE’S DUTIES
Employee shall at all times faithfully, industriously, and to the best of his ability, experience, and talent, perform all duties that may be required pursuant to the express and implicit terms hereof, to the satisfaction of Employer. Such duties shall be rendered at Portola and at such
2 other place or places as Employer shall in good faith require or as the interests, needs, business, and opportunities of Employer shall require or make advisable.
6. COMPENSATION; REIMBURSEMENT
a) Employer shall pay Employee and Employee agrees to accept from Employer, in full payment for Employee’s services as described herein, a maximum compensation of ninety one thousand dollars ($91,000) during the 12 month term at the rate of seven thousand five hundred eighty three and 33/100 dollars ($7,583.33) per month (gross) payable on the first scheduled pay day of each month at the same time other monthly salaried City employees are paid, starting April 2026 or once PS&E written obligation notification is issued to the City.
At approximately quarterly intervals during the term of this Agreement, the City Manager may increase or decrease the amount of the monthly compensation, provided that the total compensation paid to Employee during the term of this Agreement does not exceed the maximum amount as set forth above
b) The base scope of work will include the following:
i. Plans, Specifications, and Estimates (PS&E) Development for Street Design • Conceptual Design: Develop preliminary design concepts, including typical cross-sections and layouts, to establish the project's scope and objectives. • Detailed Engineering Design: Prepare comprehensive engineering plans that detail roadway alignment, profiles, grading, drainage systems, pavement designs, and intersection configurations.
• Specification Writing: Draft technical specifications that outline material requirements, construction methods, and quality control measures in accordance with Caltrans and local standards.
• Cost Estimation: Compile detailed construction cost estimates, including quantity take-offs and unit pricing, to provide accurate budget projections. • Quality Assurance: Conduct internal reviews and coordinate with stakeholders to ensure the PS&E package meets all regulatory requirements and project objectives.
c) Employer shall pay Employee and Employee agrees to accept from Employer compensation at the rate of One Hundred Fifty-five and 00/100 Dollars ($155.00) per hour for special services beyond those described herein as directed by Employer. d) Regardless of any City policy, Employee shall not earn or accrue and benefits except for those expressly set forth in the Agreement.
7. PERFORMANCE AND SALARY EVALUATION
The Employer shall review and evaluate the performance and salary of the Employee at least once annually on or before the anniversary date of this Agreement. Said review and evaluation shall be in accordance with criteria developed by the Employer.
8. MISCELLANEOUS COVENANTS AND CONDITIONS
Employee shall devote as much of his time, attention, knowledge, and skill to the City and interests of Employer necessary to fully and faithfully perform and discharge the duties of the City Engineer, and Employer shall be entitled to all benefits, emoluments, profits, and other issues arising from an incident to any and all work, services, and advice of Employee.
9. NON-DISCLOSURE OF INFORMATION CONCERNING BUSINESS
Employee will not at any time, in any fashion, form, or manner, either directly or indirectly divulge, disclose, or communicate to any person, firm, or corporation in any manner whatsoever any information of any kind, nature, or description concerning any matters
3 detrimentally affecting or relating to the business of the City without regard to whether any or all of the foregoing matters would be deemed confidential, material, or important.
10. EMPLOYEE’S COMMITMENTS BINDING ON EMPLOYER ONLY ON WRITTEN
CONSENT
Employee shall not have the right to make any contracts or other commitments for or on behalf of the City of Portola without the written consent of Employer.
11. CONTRACT TERMS TO BE EXCLUSIVE
This written Agreement contains the sole and entire agreement between the Parties. It supersedes any and all other employment agreements between the Parties. The Parties acknowledge and agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations inducing the execution and delivery hereof except such representations as are specifically set forth herein, and each Party acknowledges that the Party has relied on its own judgment in entering into the Agreement.
The Parties further acknowledge that any statements or representations that may have heretofore been made by either of them to the other are void and of no effect and that neither of them has relied thereon in connection with the dealings of the other.
12. WAIVER OF MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the Party to be charged therewith. Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in any proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or the rights or obligations of any Party hereunder, unless such waiver or modification is in writing duly executed as aforesaid. The provisions of this paragraph may not be waived except as herein set forth.
13. AGREEMENT GOVERNED BY LAWS OF THE STATE OF CALIFORNIA This Agreement and performance hereunder and all suits and special proceedings hereunder shall be construed in accordance with the laws of the State of California. In any action, special proceeding, or other proceeding that may be brought arising out of, in connection with, or by reason of this Agreement, the laws of the State of California shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted. Any action to enforce or interpret the terms of this Agreement shall be commenced and maintained in the County of Plumas, California.
14. GENERAL PROVISIONS
If any provision, or any portion thereof, contained in this Agreement is held unlawful, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. The Parties agree to immediately renegotiate any part or provision in this Agreement rendered or declared invalid.
15. BINDING EFFECT
This Agreement shall be binding on and inure to the benefit of the respective Parties and their respective heirs, legal representatives, successors, and assigns.
Executed at Portola, California, on the date first above written.
4 Employer Employee
CITY OF PORTOLA
By: _______________________ _____________________________ Ryan N. Bonk, City Manager Daniel B. Bastian
Dated: Dated:
Approved as to Form:
Dated:_____________ _______________________________
Steven C. Gross, City Attorney