Portola City Council
March 25, 2026

1 City of Portola
AGENDA
Regular Meeting
March 25, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
Mayor Bill Powers • Mayor Pro Tem Mikki Battaglia • Councilmember Jim Murphy • Councilmember Pat Morton • Councilmember Lauren Miller
City Manager Ryan Bonk

REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.

As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.

Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.

Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period.

Public comment during the meeting will be accepted in person only. Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below. Meeting facilities are accessible to persons with disabilities.

Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.

1. Call to Order
A. Roll Call
B. Pledge of Allegiance

2. Public Comments

2 Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

3. City Communications
Discussion Comment
A. City Council Communications
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
C. Staff Communications
D. City Manager Report

4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.

A. Claims:

Adopt Resolution No. 2644. The resolution authorizes payment of payroll from February 21st, 2026 through March 6th, 2026 and accounts payable from March 12th, 2026 through March 25th, 2026
The amount of payroll to be paid is $39,615.14
The amount of accounts payable to be paid is $67,618.22 The total amount to be paid is $107,233.36
B. Minutes
Adopt the minutes of the March 4th, 2026 Budget Workshop Meeting.

Adopt the minutes of the March 11th, 2026 Regular City Council Meeting.

5. Grizzly Lake Community Services District (GLCSD): Potential Intertie Project, City Participation, & Reimbursement Agreement
Discussion Possible Action Comment View Item
Staff to present report on the draft reimbursement agreement. GLCSD, GHD (Consultant), and State Water Board to be available to respond to questions from the Council. Council to consider

3 agreement and participation in the feasibility study.

6. Review and Acceptance of the 2025 General Plan Annual Progress Report Discussion Possible Action Comment View Item
Planning Consultant to present the General Plan Annual Progress Report. Council to consider acceptance.

7. 2026 General Plan Safety Element Update Introduction Discussion Possible Action Comment View Item
Planning Consultant to present on the General Plan Safety Element update and next steps. Council to consider action to direct staff to proceed with updates.

8. Public Comments - 2026/2027 Budget Preparation
Discussion Possible Action Comment
Receive public comment Relating to the preparation of the 2026/2027 City Budget. Provide direction to staff.

9. Adjournment

Resolution No. 2644 March 25th, 2026
RESOLUTION NO. 2644

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD FEBRUARY 21st, 2026, THROUGH MARCH 6th, 2026, AND ACCOUNTS

PAYABLE FROM
MARCH 12th, 2026, THROUGH MARCH 25th, 2026
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

Check Nos: Amount
47951 - 47981 $67,618.22
Total Accounts Payable $67,618.22
Payroll:
2/21/2026 – 3/6/2026 $39,615.14
Total Payroll $39,615.14
Total Claims $107,233.36
PASSED, APPROVED AND ADOPTED this 25th day of March 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Bill Powers, Mayor
ATTEST:
_______________________________
Kristen Schiavone, Deputy City Clerk
I, Kristen Schiavone, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on March 25th, 2026.

________________________________
Kristen Schiavone, Deputy City Clerk

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT000018 CINTAS I-202603164387 MEDICAL SUPPLIES R 3/25/2026 047951 710 311-600.06 MATERIALS AND SUPPLIES MEDICAL SUPPLIES 59.76 720 311-600.06 MATERIALS AND SUPPLIES MEDICAL SUPPLIES 59.76 119.52 000026 CALIFORNIA WATER ENVIRONMENT A
I-202603164394 COLLECTION SYSTEM MAINTENANCE R 3/25/2026 047952 720 311-600.31 DUES/MEMBERSHIPS COLLECTION SYSTEM MA 119.00 119.00 000039 CAPURRO TRUCKING
I-202603164388 COLD MIX HYDRO PATCH R 3/25/2026 047953 208 317-600.42 STREET REPAIR COLD MIX HYDRO PATCH 678.49 678.49 000045 PACE ANALYTICAL SERVICES LLC
I-202603164393 WASTEWATER MONITORING R 3/25/2026 047954 720 311-600.51 TESTING WASTEWATER MONITORIN 10,463.60 10,463.60 000083 TCE SOLUTIONS
I-202603124378 CONSULTING: CODE ENFORCEMENT R 3/25/2026 047955 100 212-600.95 CODE ENFORCEMENT CONSULTING: CODE ENF 1,360.00 1,360.00 000098 MDK,LLC WESTERN ENVIRONMENTA
I-202603164397 TESTING- WATER & SEWER R 3/25/2026 047956 710 311-600.51 TESTING TESTING- WATER & SEW 662.33 720 311-600.51 TESTING TESTING- WATER & SEW 3,925.60 4,587.93 000117 KOMLINE AERATOR SOLUTIONS LLC
I-202603164389 SEWER EQUIPMENT REPAIR/MAINT R 3/25/2026 047957 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE SEWER EQUIPMENT REPA 995.35 995.35 0005 AIRGAS, INC.

I-202603164384 VARIOUS GASES R 3/25/2026 047958 208 317-600.06 MATERIALS AND SUPPLIES VARIOUS GASES 459.84 459.84 0010 AMAZON CAPITOL SERVICES
I-202603174400 OFFICE SUPPLIES R 3/25/2026 047959 100 111-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 53.51 53.51 0015 AMERIGAS
I-202603174401 120 MAIN ST PROPANE R 3/25/2026 047960 710 311-600.04 GAS AND ELECTRIC 120 MAIN ST PROPANE 227.17 720 311-600.04 GAS AND ELECTRIC 120 MAIN ST PROPANE 227.17 208 317-600.04 GAS AND ELECTRIC 120 MAIN ST PROPANE 227.16 681.50 Exhibit A

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 2VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT0032 BIG STATE INDUSTRIAL SUPPLY I-202603164392 WATER TREATMENT PLANT SUPPLIES R 3/25/2026 047961 710 325-600.06 MATERIALS AND SUPPLIES SUPPLIES 319.60 319.60 0055 LES SCHWAB TIRE CENTER
I-202603164385 CAM LACLEDE CHAIN R 3/25/2026 047962 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE CAM LACLEDE CHAIN 615.59 615.59 0063 CURRENT ELECTRIC & ALARM, INC
I-202603164391 UPGRADE ALARM SYSTEM R 3/25/2026 047963 100 111-600.45 BUILDING EXPENSE UPGRADE ALARM SYSTEM 450.00 710 311-600.45 BUILDING EXPENSE UPGRADE ALARM SYSTEM 450.00 720 311-600.45 BUILDING EXPENSE UPGRADE ALARM SYSTEM 450.00 1,350.00 0078 ENCOMPASS
I-202603164382 XEROX COPIES R 3/25/2026 047964 100 111-600.06 MATERIALS AND SUPPLIES XEROX COPIES 84.06 100 113-600.06 MATERIALS AND SUPPLIES XEROX COPIES 84.06 710 311-600.06 MATERIALS AND SUPPLIES XEROX COPIES 56.04 720 311-600.06 MATERIALS AND SUPPLIES XEROX COPIES 56.05 280.21 0086 FOLCHI LOGGING & CONSTR., INC.

I-202603164379 FOLCHI LOGGING & CONSTR., INC. R 3/25/2026 047965 208 317-600.52 Contract Snow Removal FOLCHI LOGGING & CON 10,000.00 10,000.00 0091 GRANITE CONSTRUCTION, INC
I-202603164390 GRANITE CONSTRUCTION, INC R 3/25/2026 047966 208 317-600.42 STREET REPAIR GRANITE CONSTRUCTION 3,384.15 3,384.15 0101 HUNT & SONS, INC.

I-202603164399 FUEL & HEATING OIL R 3/25/2026 047967 710 311-600.09 VEHICLE FUEL FUEL 1,099.13 720 311-600.09 VEHICLE FUEL FUEL 347.08 208 317-600.09 VEHICLE FUEL FUEL 3,002.71 100 413-600.45 BUILDING EXPENSE FUEL 287.72 4,736.64 0111 JEFFERSON SUPPLY COMPANY
I-202603164380 JEFFERSON SUPPLY COMPANY R 3/25/2026 047968 720 311-600.06 MATERIALS AND SUPPLIES JEFFERSON SUPPLY COM 232.20 232.20 0129 LEAGUE OF CALIFORNIA CITIES
I-202603124370 ANNUAL MEMBERSHIP DUES R 3/25/2026 047969 100 111-600.31 DUES/MEMBERSHIPS ANNUAL MEMBERSHIP DU 105.00 105.00

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 3VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT0141 MCI MEGA PREFERRED I-202603124371 EMERGENCY 1-800 NUMBER R 3/25/2026 047970 710 311-600.05 TELEPHONE EMERGENCY 1-800 NUMB 23.07 720 311-600.05 TELEPHONE EMERGENCY 1-800 NUMB 23.07 46.14 0148 NAPA SIERRA
I-202603164398 NAPA SIERRA R 3/25/2026 047971 208 317-600.08 VEHICLE REPAIR & MAINTENANCE NAPA SIERRA 17.06 17.06 0149 NATIONWIDE
I-202603164381 SURETY BOND CA GOVT EMPLOYEE R 3/25/2026 047972 100 111-600.15 INSURANCE SURETY BOND CA GOVT 585.00 710 311-600.15 INSURANCE SURETY BOND CA GOVT 292.50 720 311-600.15 INSURANCE SURETY BOND CA GOVT 292.50 1,170.00 0157 O'REILLY AUTO PARTS
I-202603164386 O'REILLY AUTO PARTS R 3/25/2026 047973 208 317-600.08 VEHICLE REPAIR & MAINTENANCE O'REILLY AUTO PARTS 1,000.46 1,000.46 0159 OFFICE DEPOT
I-202603124372 OFFICE SUPPLIES R 3/25/2026 047974 100 111-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 66.62 720 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 66.62 710 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 66.63 199.87 0173 PITNEY BOWES INC
I-202603124375 POSTAGE/SUPPLIES R 3/25/2026 047975 100 111-600.02 POSTAGE POSTAGE/SUPPLIES 55.29 100 113-600.02 POSTAGE POSTAGE/SUPPLIES 55.29 710 311-600.02 POSTAGE POSTAGE/SUPPLIES 55.29 720 311-600.02 POSTAGE POSTAGE/SUPPLIES 55.27 221.14 0180 PLUMAS COUNTY ENVIRONMENTAL
I-202603124373 SWIMMING POOL PERMIT R 3/25/2026 047976 100 411-600.36 POOL FACILITY SWIMMING POOL PERMIT 238.00 238.00 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202603124374 BROADBAND INTERNET R 3/25/2026 047977 710 325-600.05 TELEPHONE BROADBAND INTERNET 109.00 710 311-600.05 TELEPHONE BROADBAND INTERNET 54.50 720 311-600.05 TELEPHONE BROADBAND INTERNET 54.50 100 113-600.05 TELEPHONE BROADBAND INTERNET 16.35 100 111-600.05 TELEPHONE BROADBAND INTERNET 31.61 710 311-600.05 TELEPHONE BROADBAND INTERNET 27.25 720 311-600.05 TELEPHONE BROADBAND INTERNET 27.25 100 413-600.05 TELEPHONE BROADBAND INTERNET 6.54 100 413-600.05 TELEPHONE BROADBAND INTERNET 109.00 436.00

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 4VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT0192 PURCHASE POWER - PITNEY BOWES I-202603124376 POSTAGE FOR METER R 3/25/2026 047978 100 111-600.02 POSTAGE POSTAGE FOR METER 370.49 100 113-600.02 POSTAGE POSTAGE FOR METER 370.49 710 311-600.02 POSTAGE POSTAGE FOR METER 370.49 720 311-600.02 POSTAGE POSTAGE FOR METER 370.49 730 311-600.02 POSTAGE POSTAGE FOR METER 370.51 1,852.47 0235 SUSAN SCARLETT
I-202603124377 CONSULTING SERVICES: FINANCE R 3/25/2026 047979 100 113-600.10 ACCOUNTING FEES CONSULTING SERVICES: 1,100.00 207 315-600.10 ACCOUNTING FEES CONSULTING SERVICES: 495.00 208 317-600.10 ACCOUNTING FEES CONSULTING SERVICES: 495.00 710 311-600.10 ACCOUNTING FEES CONSULTING SERVICES: 1,430.00 720 311-600.10 ACCOUNTING FEES CONSULTING SERVICES: 1,430.00 730 311-600.10 ACCOUNTING FEES CONSULTING SERVICES: 550.00 5,500.00 0239 THATCHER , INC
I-202603164395 SEWER CHEMICALS R 3/25/2026 047980 720 311-601.12 Chemicals SEWER CHEMICALS 15,990.36 15,990.36 0256 USA BLUE BOOK INC
I-202603164396 EQUIP REPAIR/MAINT R 3/25/2026 047981 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE USA BLUE BOOK INC 404.59 404.59 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 31 67,618.22 0.00 67,618.22 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 5VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 100 111-600.02 POSTAGE 425.78 100 111-600.05 TELEPHONE 31.61 100 111-600.06 MATERIALS AND SUPPLIES 204.19 100 111-600.15 INSURANCE 585.00 100 111-600.31 DUES/MEMBERSHIPS 105.00 100 111-600.45 BUILDING EXPENSE 450.00 100 113-600.02 POSTAGE 425.78 100 113-600.05 TELEPHONE 16.35 100 113-600.06 MATERIALS AND SUPPLIES 84.06 100 113-600.10 ACCOUNTING FEES 1,100.00 100 212-600.95 CODE ENFORCEMENT 1,360.00 100 411-600.36 POOL FACILITY 238.00 100 413-600.05 TELEPHONE 115.54 100 413-600.45 BUILDING EXPENSE 287.72 *** FUND TOTAL *** 5,429.03 207 315-600.10 ACCOUNTING FEES 495.00 *** FUND TOTAL *** 495.00 208 317-600.04 GAS AND ELECTRIC 227.16 208 317-600.06 MATERIALS AND SUPPLIES 459.84 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE 615.59 208 317-600.08 VEHICLE REPAIR & MAINTENANCE 1,017.52 208 317-600.09 VEHICLE FUEL 3,002.71 208 317-600.10 ACCOUNTING FEES 495.00 208 317-600.42 STREET REPAIR 4,062.64 208 317-600.52 Contract Snow Removal 10,000.00 *** FUND TOTAL *** 19,880.46 710 311-600.02 POSTAGE 425.78 710 311-600.04 GAS AND ELECTRIC 227.17 710 311-600.05 TELEPHONE 104.82 710 311-600.06 MATERIALS AND SUPPLIES 182.43 710 311-600.09 VEHICLE FUEL 1,099.13 710 311-600.10 ACCOUNTING FEES 1,430.00 710 311-600.15 INSURANCE 292.50 710 311-600.45 BUILDING EXPENSE 450.00 710 311-600.51 TESTING 662.33 710 325-600.05 TELEPHONE 109.00 710 325-600.06 MATERIALS AND SUPPLIES 319.60 *** FUND TOTAL *** 5,302.76 720 311-600.02 POSTAGE 425.76 720 311-600.04 GAS AND ELECTRIC 227.17 720 311-600.05 TELEPHONE 104.82 720 311-600.06 MATERIALS AND SUPPLIES 414.63

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 6VENDOR SET: 01 City of PortolaBANK: PC POOLED CASH - PLUMASDATE RANGE: 0/00/0000 THRU 99/99/9999 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 1,399.94 720 311-600.09 VEHICLE FUEL 347.08 720 311-600.10 ACCOUNTING FEES 1,430.00 720 311-600.15 INSURANCE 292.50 720 311-600.31 DUES/MEMBERSHIPS 119.00 720 311-600.45 BUILDING EXPENSE 450.00 720 311-600.51 TESTING 14,389.20 720 311-601.12 Chemicals 15,990.36 *** FUND TOTAL *** 35,590.46 730 311-600.02 POSTAGE 370.51 730 311-600.10 ACCOUNTING FEES 550.00 *** FUND TOTAL *** 920.51 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: PC TOTALS: 31 67,618.22 0.00 67,618.22 BANK: PC TOTALS: 31 67,618.22 0.00 67,618.22 REPORT TOTALS: 31 67,618.22 0.00 67,618.22

3/17/2026 1:31 PM A/P HISTORY CHECK REPORT PAGE: 7

SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------VENDOR SET: 01-CITY OF PORTOLAVENDOR: ALLBANK CODES: AllFUNDS: All------------------------------------------------------------------------------------------------------------------------------------CHECK SELECTIONCHECK RANGE: 047951 THRU 047981DATE RANGE: 0/00/0000 THRU 99/99/9999CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99INCLUDE ALL VOIDS: YES------------------------------------------------------------------------------------------------------------------------------------PRINT OPTIONSSEQUENCE: CHECK NUMBERPRINT TRANSACTIONS: YESPRINT G/L: YESUNPOSTED ONLY: NOEXCLUDE UNPOSTED: NOMANUAL ONLY: NOSTUB COMMENTS: NOREPORT FOOTER: NOCHECK STATUS: NOPRINT STATUS: * - All------------------------------------------------------------------------------------------------------------------------------------

1 City of Portola
Minutes
2026-2027 Budget Workshop: Council & Staff Goal Setting - Special Meeting March 04, 2026 04:30 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 4:30 pm by Mayor Bill Powers.

A. Roll Call

Present: Mayor Bill Powers, Mayor Pro Tem Mikki Battaglia, Councilmember Jim Murphy, Councilmember Pat Morton, Councilmember Lauren Miller
Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlett (Zoom), Administrative Services Manager Kristen Schiavone
B. Pledge of Allegiance
Led by Mayor Bill Powers

2. Public Comments

3. Strengths, Weaknesses, Opportunities, and Threats (SWOT Analysis) Staff and council deliberated on a SWOT analysis of the city.

4. Fiscal Year 2025-2026 Annual Goals & Objectives Status Update City Manager Ryan Bonk presented status updates on completeness of the 2025-2026 goals and objectives.

5. Council & Staff Goal Setting
The staff and city council discussed items related to budget preparation for the for the next fiscal year. This discussion represents the initial goals and potential budget items for the next fiscal year. City Staff will begin reviewing each item listed for feasibility and potential inclusion in the draft budget for the fiscal year 2026-2027.

Last Updated On: 03/05/2026
S1 Staff Staff: Institutional Knowledge W1 Staff Redundancy across key positions S2 Staff City Council: Institutional Knowledge W2 Staff Logistical challenges with rural access S3 Staff Relationships with community stakeholders W3 Staff Limited resource availability & lack of competition in supplying resources locally S4 Staff Financial health overall & clean audit trail over multiple years W4 Staff Potential for siloed information S5 Staff Streamlined organization W5 Staff Resources and experience for grant writing needed to for larger funding sources S6 Staff Availability and accessibility of outdoor spaces W6 Staff Succession planning for key departments S7 Council Community outreach & participation in events W7 Council Limited staffing S8 W8 Council Housing Availability
S9 W9 Council Getting information out to the public in a widely used and widespread manner O1 Staff State and federal funding sources T1 Staff Aging infrastructure and capital requirements to address O2 Staff Cross training on key positions T2 Staff Changing regulatory environment O3 Staff Building of electronic archiving for City data, systems, and processes T3 Staff Changing political environment in relation to funding availability O4 Staff Relationships with regional agencies T4 Staff Active litigation O5 Staff Continual updates to City SOPs and policies T5 Staff Misinformation and/or misunderstanding of role/responsibility of City O6 Staff Communication and public outreach T6
O7 Staff Expanding digital access to City services without limiting physical services T7
O8 Council Improving overall building conditions T8
O9 Council Housing development- La Jolla Properties T9
OPPORTUNITIES (+)
WEAKNESSES (–)
THREATS (–)
STRENGTHS (+)

SWOT Analysis Form

Fiscal Year 2026-2027
City Council and Staff Goal Setting
Item # FY 2026-2027 Goal/Objective Department
1 Music in the Park- 6 Events General
2 Other Events( Railroad Days, Gravel Grinder, Trunk or Treat, Xmas in Old Town) General 3 Fall Event in conjunction with Community Cleanup Event General 4 Cost of Living Increase General
5 Snow Removal Machinery for Sidewalks & Bridge Public Works 6 Public Works Yard: Gate Repair/Upgrade Public Works
7 Non-potable Water: Ballfields Public Works
8 Dog Park & Riverwalk Upgrades (Grant) Public Works
9 Mini Excavator Purchase Public Works
10 City Hall Exterior Painting & Concrete Patching Public Works 11 Signage Updates: Street Signs, Wayfinding Signs, Beckwourth Peak Signs Public Works 12 Gulling Street Bridge: Structural Rehabilitation Public Works 13 Dedicated Pavement Rehabilitation Crew: RMRA Funds Public Works 14 City Engineering: Potential RFP for “On-Call Services” Public Works 15 Street Lighting Energy Efficiency Public Works
16 Prop 68: Riverwalk Upgrades Public Works
17 RFP: Chip Seal Public Works
18 Street Sweeper Purchase Public Works
19 Potential Additional Full Time Employee Public Works 20 Receivership Program Code Enforcement
21 Abandoned Vehicle Abatement (AVA) Program Code Enforcement 22 Property/Encampment Cleanup Code Enforcement
23 Weed Abatement Program Code Enforcement
24 Senior Code Enforcement Consulting Code Enforcement
25 Community Cleanup Days (2 Events) Code Enforcement
26 Move to Full Time Position Code Enforcement
27 Policies and Procedures Updates Admin
28 Vault Archive: Electronic Data Archiving Admin
29 Public Relations and Communications Strategy Admin
30 General Plan Updates Planning
31 Safety Element Updates Planning

1 City of Portola
Minutes
Regular Meeting
March 11, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Bill Powers.

A. Roll Call

Present: Mayor Bill Powers, Mayor Pro Tem Mikki Battaglia, Councilmember Jim Murphy, Councilmember Pat Morton, Councilmember Lauren Miller
Staff Present: City Manager Ryan Bonk, Financial Officer Susan Scarlett (Zoom), Administrative Services Manager Kristen Schiavone
B. Pledge of Allegiance
Led by Mayor Bill Powers

2. Public Comments

3. City Communications
A. City Council Communications
Councilmember Miller attended a Community Development committee meeting last week.

Councilmember Murphy had nothing to report.

Councilmember Morton attended the City's budget workshop last week. .

Mayor Pro Tem Battaglia attended the City's budget workshop last week. Next Thursday she will attend a Firewise meeting at the library.

Mayor Powers attended the City's budget workshop last week.

B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality Beckwourth Peak Fire Protection District - No report
Plumas County Sherriff - No report from Sheriff. City Manager Bonk did advise that the Law Enforcement Agreement with the Plumas County Sheriff has not gone to the Board of Supervisors yet.

Northern Sierra Air Quality - Mayor Pro Tem Battaglia reported that green waste flyers will be inserted into the city residents April billing statement. Green waste disposal is open to any city resident in the month of June.

2 C. Staff Communications
No report.

D. City Manager Report
City Manager Bonk reported that no alarms have been received from the continuous monitoring of the Gulling Street bridge, and the City is still waiting for the Caltrans inspection report conducted in January, 2026. City staff will continue to work with Caltrans on the timeline for the underwater dive inspection. He also provided an update on Phase 2 of the Caltrans Highway Bridge Program (HBP), which is funded by the United States Department of Transportation (USDOT). The City is fourth in line on the 2026 HBP funding list. The Federal status of funds is unknown at this time, and City staff will continue to monitor the situation for any updates with our Caltrans contacts. He also advised that a grant application to the USDOT for the Better Utilizing Investments to Leverage Development (BUILD) was submitted on time, and that this grant will cover the project's pre-engineering costs.

He also reported that the City received three (3) responses to the Consulting Services for Solid Waste Franchise and Solid Waste Ordinance RFP, and that City staff are currently reviewing the responses and plan to bring this discussion to the council at the end of March.

He also shared that the City's website content and documents are fully accessible and meet the Americans with Disabilities Act (ADA) Titles II and III, as well as WCAG 2.1 Level AA, compliance requirements. The new software was purchased as an “add-on” option from our website hosting platform, Streamline.

He also advised that our website domain, .gov, was approved by the Federal Cybersecurity and Infrastructure Security Agency and is now live. This change will increase the legitimacy of our website, and anyone who navigates to the old .com domain will be redirected to the new .gov site.

He advised the council that Public Works is currently working on pothole repairs throughout the City. He also provided an update on the Riverwalk upgrades, funded through the American Rescue Plan Act (ARPA), and said that Public Works has poured three concrete pads and completed the water lines for the drinking water fountains accessible to humans and pets.

City Manager Bonk provided a Planning Department update and advised that our Local Hazard Mitigation Plan (LHMP) was given to the California Governor’s Office of Emergency Services (CalOES) for review.

He also advised that our planning consultant is currently reviewing the City’s safety element under CA SB-815, and that the cost to the City will be approximately $16,000 to meet the state law requirement.

General plan updates are being handled by the planning consultant, and updates will be presented to the Council at a later date.

Informed the council that the City’s Infrastructure Committee met to discuss the proposed intertie with Grizzly Lake Community Service District (GLCSD) and that during the meeting, the committee decided to formally request that GLCSD hold a public meeting to discuss the feasibility study and increase transparency with their customers before any agreement is entered into between the City of Portola and GLCSD. The request for a public hearing was made, and the water board responded that a public hearing would not be held at this time but would be held at a later date. The Infrastructure Committee will meet again next week to discuss the next steps and the path forward.

4. Consent Agenda
A. Claims:

3 Adopt Resolution No. 2642. The resolution authorizes payment of payroll from February 7th, 2026 through February 20th, 2026 and accounts payable from February 26th, 2026 through March 11th, 2026 The amount of payroll to be paid is $38,391.51
The amount of accounts payable to be paid is $92,208.26 The total amount to be paid is $130,599.77
B. Minutes
Adopt the minutes of the February 25th, 2026 Regular City Council Meeting.

Councilmember Pat Morton motioned to approve. Councilmember Jim Murphy seconded the motion.

The roll call vote:

Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller

5. State of California, California Natural Resources Agency: Agreement for Water Storage Tanks & Resolution 2643
City of Portola is looking to secure seven (7) 2500-gallon water tanks at no cost to the City through a program offered by the State of California Department of Water Resources. The tanks will be transported to Golden Springs by Public Works staff at the City's cost. The tanks will be used for emergency water storage.

The program has been reviewed by City Attorney and staff, and as part of the agreement with the State of California, City Manager Bonk will serve as the authorized signatory for the project.

Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Pat Morton seconded the motion.

The roll call vote:

Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller

6. City Engineer Employment Agreement: Rio Grande Street Pavement Rehabilitation STIP Project This draft agreement is a continuation of the employment agreement with the City Engineer, Dan Bastian, that qualifies the City to continue receiving reimbursement from the State Transportation Improvement Program (STIP) for the next phase of the Rio Grande Street Pavement Rehabilitation project. There are no financial impacts for this project, as it is 100% reimbursable.

Councilmember Pat Morton motioned to approve. Mayor Pro Tem Mikki Battaglia seconded the motion.

The roll call vote:

Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Pat Morton Aye Councilmember Lauren Miller

7. Adjournment
The regular meeting of the Portola City Council adjourned at 6:22pm.

1 MEETING DATE: March 25, 2026
AGENDA ITEM: 5. Grizzly Lake Community Services District (GLCSD): Potential Intertie Project, City Participation, & Reimbursement Agreement
FROM: Ryan Bonk
RE: Grizzly Lake Community Services District (GLCSD): Potential Intertie Project, City Participation, & Reimbursement Agreement
BACKGROUND:

Parties:

Grizzly Lake Community Services District (GLCSD)
GHD (Engineering Consultant for GLCSD)
State Water Board
City of Portola
-------------------------------------------------------------------------- GLCSD and GHD met with City Staff on 02/24/2025. GLCSD requested that the City assist in evaluating potential options to supply water to GLCSD. Various conversations between GLCSD and the City of Portola on similar topics have been occurring for more then a decade.

During the 03/12/2025, the City Council directed staff to request a draft reimbursement agreement as well as other conditions be met prior to additional participation in the project by city staff.

On 10/22/2025, GHD and GLCSD presented to the City Council on the project. The Council took action to direct staff to review the draft reimbursement agreement and present the findings to the City Council. The Council also requested that GHD and GLCSD provide at least one alternative in the feasibility study that did not include a physical intertie with the City of Portola.

November-Current:

GHD and GLCSD worked to include at least one alternative in the feasibility study that did not include a physical intertie with the City of Portola. Staff attended multiple monthly meetings on the project with the team and has reviewed the draft reimbursement agreement.

Staff discovered language in the technical work plans that indicated "consolidation" and a "consolidation analysis" was required. As consolidation of water systems was not discussed as part of the project previously, staff requested the project team to clarify this language. The project team, including the State Water Board, indicated that no parties involved in the project were seeking to consolidate the two water systems into one. Rather this consolidation analysis was required as part of the funding. 03/04/2026:

City of Portola Infrastructure Committee met to discuss the project and concerns over the use of consolidation. The Infrastructure Committee provided direction to staff to request that GLCSD perform the

2 following prior to the matter being placed on an agenda for a Regular Meeting of the Portola City Council:

1. GLCSD to prepare an informational document to be distributed to all current customers providing data about the project including the reasons for the request for a feasibility study and options potentially being considered in the feasibility study
a. Document to be provided to City of Portola staff

2. GLCSD to hold an appropriately noticed and posted Public Hearing on the project

3. GLCSD to receive public comment at public hearing on the project

4. GLCSD to notify the City of Portola the date of the Public Hearing so that staff can attend as appropriate
The Infrastructure Committee indicated the above request is required to increase transparency for the public on the project overall and to obtain feedback from the customer’s of GLCSD on the options potentially being considered in the feasibility study.
03/06/2026 & 03/08/2026:

The State Water Board responded to the request from the City requesting that the City place the technical assistance participation reimbursement agreement on an upcoming City Council agenda for consideration.

City requests for public outreach and engagement would occur later as part of the project. 03/16/2026:

City of Portola Infrastructure Committee met to discuss the response received from the State Water Board.

The Infrastructure Committee requested that staff finalize the review of the draft reimbursement agreement to bring before the City Council.

FINDINGS:

Staff examined the available information to derive the below timeline of events leading up to the most recent request. This timeline is for informational purposes.

State Water Resources Control Board Timeline:
2008- GLCSD (formerly Grizzle Lake Resort Improvement District) was made aware of the compliance issues and was issued a citation for violation of the primary standard uranium for the water supplied to its customers from Well 2
2010- GLCSD sends the City of Portola a letter stating this following, "With the cost estimates provided by your staff, the calculations revealed that existing water service rates would need to increase between 95% - 100%. Crocker Mountain and Grizzly Retreat residents voted down a proposed rate increase exceeding 31% in August 2009. With this prior experience, we are confident that water rate increases between 95% - 100% will not be approved. GLRID is exploring other sources of drinking water for the Crocker Mountain and Grizzly Retreat residents, and drinking water from the Lake Davis Water Treatment Plant will not be needed at this time. As such, GLRID will not be negotiating with the City of Portola for drinking water from the Lake Davis Water Treatment Plant." 2011- Compliance Order 01-02-11(O)001 directing the District to take action to comply 2014- Compliance Order 01-02-14(O)001 issued from non-compliance with the uranium MCL

3 2015- GLCSD provides a Preliminary Engineering Report (PER) that includes a proposed intertie connection with the City of Portola
2017- Intertie with City abandoned by GLCSD although the Division of Drinking Water did not agree with the approach chosen by GLCSD and recommended that GLCSD proceed with the intertie with the City 2025- GLCSD contacts the City with current request
RECOMMENDATION:

Staff has thoroughly examined this project overall. Given that the reimbursement agreement is for staff and consultant time for only the feasibility study and does not commit the City to any further participation in the project, staff recommends that the City Council approve the draft reimbursement agreement.

The benefits to participation are as follows:
- Staff time is reimbursed
- The City has a "seat at the table" and will be involved in the initial discussions Although staff recommends that the City participate in the feasibility study, it is prudent to acknowledge that many of the initial concerns from the staff around the project as presented remain. In addition, the outcome of the feasibility study is more or less known. The most feasible alternative will, in all likelihood, be one involving a physical connection with the City of Portola.

Listed below are some of the concerns staff has with the project overall:
-Vague response to LAFCo Municipal Service Review (MSR) -If the City were to consider a physical intertie later in the process, the City would always be connected to GLCSD
-Financial solvency remains unknown
-Public response to project and lack of transparency
-Rate study and potential of GLCSD to meet requirements of study -State water allocations are variable. For 2026, the City's allocation was set at 30%.

FISCAL IMPACT:

Staff and consultants have already performed roughly 71 hours (an estimated $8,000) on this project.

Although approval of the reimbursement agreement means that these and future costs will be reimbursed, there will be effects on the staff to perform other budget initiatives and goals based on the level of effort required for this project.

4 ATTACHMENTS:

A. CITY OF PORTOLA GHD AGREEMENT 2025-03-19
B. LETTER ALTANALYSISDESCRIBE 2026-01-16
C. GLCSD REQUEST FOR WATER SERVICE 11.28.25

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 1 19 March 2026
To Ryan Bonk, City of Portola Contact
No.
916-918-0621
Copy to Email [email protected]
From Teresa Garrison, GHD Project No. TA Work Plan No. 7098-A Project
Name
Grizzly Lake Community Service District Intertie Feasibility Study Subject City of Portola – Agreement for Planning and Engineering Review Services Agreement for Planning and Engineering Review Services
This Agreement (“Agreement”) is made and entered into by and between the City of Portola ( referred to as the 'City') and GHD for the purpose of providing planning and engineering review services associated with the evaluation of the feasibility of a water connection intertie between the City and Grizzly Lake Community Services District (CSD) as one of several possible alternatives for Grizzly Lake CSD to improve its potable water to the Delleker Water System.

1. Purpose
The purpose of this Agreement is to formalize the City's role in reviewing and supporting planning for a potential intertie connection with Grizzly Lake CSD – Delleker Water System, as part of the Alternatives Analysis Report being developed by GHD. GHD has been contracted to provide the technical assistance for Grizzly Lake CSD – Delleker Water System through the California State Water Resources Control Board’s (Water Board) Safe and Affordable Funding for Equity and Resilience (SAFER) Drinking Water Technical Assistance Program.

2. Scope of Services
Under the SAFER Drinking Water Technical Assistance Program, GHD is developing an Alternatives Analysis Report to assess the feasibility of alternatives to provide the Grizzly Lake CSD – Delleker Water System with clean drinking water. The Alternatives Analysis would evaluate up to three alternatives, including an intertie connection from the City’s Water Treatment Plant treated water to Grizzly Lake CSD – Delleker Water System, and at least one alternative that does not rely on City infrastructure.

The Delleker Water System has uranium and gross alpha in its supply well and has been required, as per the October 2024 Water Quality Compliance Order (No. 01-02-24R-001), to provide clean drinking water, with an emphasis on establishing a connection to the City of Portola. The City of Portola, as a stakeholder in this project, will provide system information in the City’s possession, review project materials, provide input on the Alternatives Analysis

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 2 Report, and attend meetings, including meetings with GHD, the project team, and the City Council.

This scope of services pertains only to the Alternatives Analysis Report and the City's participation in the initial step of project viability. The results from the Alternatives Analysis Report will be presented to the City Council by GHD.

If an alternative that involves City infrastructure and/or management agreements is recommended by GHD, GHD would take the alternative back to the City Council for review, where City Council will be requested to approve continuing participation in the Project.

Additional work required by the City for the recommended alternative will be determined at that time. A new Scope of Service would be developed for the continued work and reimbursement to the City for staff and consultant time. Participation by the City in this phase of the project shall not be construed as a commitment or obligation to participate in any subsequent phases of the project and the City will have absolutely no obligation to participate in any subsequent study or agree to the Project.

3. Schedule
The current scope of work is scheduled from February 2025 through October 2026.

4. Deliverables (Level of Effort)
– Response to Request for Information (Staff – 6 hrs)
• Provide existing engineering plans and documentation on the treatment plant. • Existing State Mandate Electronic Annual Reports
• Provide input on proposed intertie layouts.
• Provide contact information to GHD for landowners where the City has existing infrastructure and where that land would be needed to evaluate the alternatives (if available).
• Existing annual water production schedule
• Existing water quality data
• Provide costs associated with the City to provide water currently and with adding Delleker supply
– Review the draft alternatives analysis engineering report and provide comments (Legal – 4 hrs, Staff – 4 hrs)
– Assist GHD in preparing for and attending up to two (2) City Council meetings, which will provide project updates and provide assistance in reviewing project-related documents. (Legal – 2 hrs, Staff – 2 hrs)
– Attend up to three (3) meetings (only one in person), which will include project updates and assistance with reviewing project-related documents. (Staff – 8 hrs) – Review materials, including draft reports and council meeting materials. (Staff – 6 hrs) – Attend virtual monthly project management meetings with GLCSD, GHD, the Water Board, and other stakeholders. (Staff – 22 hrs)

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 3

5. Budget and Payment
The budget for the work and deliverables described above is not to exceed $15,000. The City will invoice GHD on a time and materials basis on a monthly basis for the work performed under this Agreement. The City will be reimbursed for staff, consultant fees, legal fees, and any expenses incurred in providing the services on this project from February 2025 to the execution date of this Agreement. The City’s rates are attached to this Agreement as Exhibit A. GHD will provide payment within 60 days of delivery of an acceptable invoice. GHD has provided an example invoice template, that may be used by the City to facilitate payment. Invoices submitted using the attached templates that have been completely filled out will be considered to be acceptable invoices. The City may discontinue or suspend the provision of services under this Agreement if it is not fully and timely paid for its services, fees, and expenses, or if the $15,000 budget has been exhausted and this Agreement has not been amended to increase the budget.

6. Exclusions, Limitations, and Assumptions

1. This scope of work is limited to the Alternatives Analysis Report for alternatives to provide water to the Grizzly Lake CSD – Delleker Water System, including alternatives that may include City infrastructure.

2. Any additional work agreed to by GHD and the City if and an alternative is recommended, which involves City infrastructure will be subject to a separate scope and contract.

3. This scope does not include responsibility for obtaining permits, land acquisition, or environmental clearance.

4. GHD and the City are not responsible for delays caused by third parties, including but not limited to the US Forest Service, Department of Water Resources, Water Board, landowners, or other stakeholders.

5. All deliverables are based on the assumption that stakeholders will respond to Requests for Information (RFIs) and provide necessary data within 30 days.

6. The Alternatives Analysis Report will include up to three (3) alternatives. Alternatives must include technical feasibility and analysis of potential options for source water that do not include a direct intertie with the City of Portola.

7. Any changes to the scope, schedule, or budget must be approved in writing by both parties.

8. This document and associated work are subject to cancellation if deliverables are not met or if cooperation with GHD is not maintained or if full payment to the City is not timely made.

7. Amendments
Any changes to the scope, schedule, or budget must be approved in writing by both parties. If an intertie alternative is determined to be feasible, an amended scope of work and contract will be developed. The City has no obligation to agree to an amended scope of work or contract.

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 4

8. Termination
This Agreement may be terminated by either party with written notice. The Agreement is subject to cancellation if deliverables are not met or if cooperation is not maintained or if full payment to the City is not timely made.

9. Governing Law, Venue, and Attorney’s Fees
This Agreement is governed by the laws of the State of California. Venue for any suit or proceeding arising from or related to this Agreement shall be the Superior Court in and for the State of California, County of Plumas. The prevailing party in any suit or proceeding arising from or related to this Agreement shall be entitled to recover its reasonable attorney’s fees and costs.

10. Signatures
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date written below.
_______________________________________
Authorized Representative
City of Portola
Date: _____________________________
_______________________________________
Authorized Representative
GHD
Date: _____________________________

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 5 Exhibit A
City of Portola Rate Structure
TO BE PROVIDED.

An example of GHD rates format that we used under the SAFER Program is provided.

Total Rate
A001 Sr. Technical Director 1 $
A002 Sr. Technical Director 2 $
A003 Sr. Technical Director 3 $
A004 Technical Director 1 $
A005 Technical Director 2 $
A006 Senior Professional 1 $
A007 Senior Professional 2 $
A008 Professional 1 $
A009 Professional 2 $
A010 Professional 3 $
A011 Vacationer/Intern $
Total Rate
B001 Lead Design Technician 1 $
B002 Lead Design Technician 2 $
B003 Lead Design Technician 3 $
B004 Sr. Design Technician 1 $
B005 Sr. Design Technician 2 $
B006 Design Technician 1 $
B007 Design Technician 2 $
B008 Drafting/Design 1 $
B009 Drafting/Design 2 $
B010 Drafting/Design 3 $
B011 Drafting/Design 4 $
B012 Intern Drafting/Design $
C001 Bus. Services Manager 1 $
C002 Bus. Services Manager 2 $
C003 Senior Admin Officer 1 $
C004 Senior Admin Officer 2 $
C005 Admin Officer 1 $
C006 Admin Officer 2 $
C007 Admin Officer 3 $
Standard TAP Rate Schedule
FY 2025-2026
A Series Salary Class
B Series Salary Class
C Series Salary Class
12571432 | Attachment 4 (updated): FY 2025-2026 Rate Schedule | 1

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 6 Exhibit B
Example Invoice Format

Invoice No.

Invoice Date
0000000XX

MM/DD/YYYY
Account No. 1000XXX
Payment Terms Net 60
Due Date MM/DD/YYYY
Total Amount Due $000.00
Bill To GHD
2235 MERCURY WAY STE 150
SANTA ROSA CA 95407
Questions regarding this invoice can be directed to Billing Department at (xxx) xxx-xxxx Line No. Description Identifier Amount
Total Amount Due: $000.00
Please include the following on the payment:

Account No. 1000XXX
Invoice No. 000000XXX
Payable to:

Company Name
Attn: Cashiers
Address
City, State, Zip
Note: SAFER Grizzly Lake CSD Intertie Alternatives Analysis: Project Number 12571432 Task 16.03 1 2
Research assistance $000.00
[Company Logo Here]
Attend Monthly Meeting $000.00

Check In: Check Out: Check In: Check Out:

Hour(s):

Hour(s):

Hour(s):

Hour(s):

Hour(s):

Each:

Miles(s):

Page(s):

Each:

Rapid response surcharge of 50% of total cost:

Invoice Developed by:
[Company Name] Customer ID:
[Company Name] Invoice No.:
$
$
$
$ 0.00
$ 0.00
$0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$
$ 0.00
Subtotal
Total:

Date Request Rec'd: Date of Response:

Email:

Proj Name/Number:

Client Name: Phone:

Affiliation:

Billing Worksheet IC File Number:

Senior Staff Time:

Staff Time:

Administrative Time:

Legal Review:

Engineer Review:

Miscellaneous Expenses:

Travel:

Field Equipment:

Printing:
$ 0.00
[Company Logo Here]

0.00

GHD | City of Portola | TA Work Plan No. 7098-A | Planning and Engineering Review Services Agreement 7 Attachment 1
Forms: W-9, Q1303, and US EFT

2600 Capital Ave, Suite 100,
Sacramento, CA 95816
The Power of Commitment
GHD Pty Ltd | ABN 39 008 488 373

Our ref: 12571432-16
15 January 2026
City of Portola
the Project Stakeholders
35 Third Ave
PO Box 1225
City of Portola, CA 96122
What to Expect from the Alternatives Analysis – Grizzly Lake Community Service District Dear Council Members,
As we work together to address the drinking water quality challenges faced by the Grizzly Lake Community Services District (CSD), I recognize that there are understandable concerns and uncertainties regarding the efforts being undertaken by the State Water Board and GHD as consultants. The purpose of this letter is to provide additional clarity about the Alternatives Analysis. We are here to answer any questions and want to help resolve any frustrations. The following sections discuss what the Alternatives Analysis encompasses, the information it will contain, what alternatives are potentially being considered, and how it will inform the decision-making process moving forward.

Liability and Limitations
This letter has been prepared by GHD for Grizzly Lake CSD SAFER Project AR 7098 and may only be used and relied on for purposes associated with the Project. The opinions, conclusions, and any recommendations in this letter are based on conditions encountered and information reviewed at the date of preparation of the letter. GHD has no responsibility or obligation to update this letter to account for events or changes occurring subsequent to the date that the letter was prepared. GHD disclaims liability arising from any of the assumptions being incorrect.

Purpose and Context
The Alternatives Analysis forms a section of the Engineering Report being prepared for the Grizzly Lake CSD – Delleker water system, with the City of Portola (“City”) as a stakeholder and potential partner in the project. This analysis is required under the California State Water Resources Control Board’s (SWRCB) Division of Financial Assistance (DFA) Technical Application for Drinking Water State Revolving Fund (DWSRF) projects. The Reimbursement Agreement in development between the City of Portola and GHD (as contracted by the AR 7098 SAFER Project) establishes the City’s role in reviewing and supporting planning efforts in association with finding a potable water supply for Grizzly Lake CSD. The Alternatives Analysis will evaluate up to three alternatives, with at least one alternative being independent of the City of Portola infrastructure, as required by the City Council.

Alternatives Analysis Requirements
The Alternatives Analysis will be developed in accordance with the SWRCB DFA Technical Application requirements, specifically those outlined for the Engineering Report. Key elements include:
– A clear description of the problem being addressed, including water quality compliance issues. – A comprehensive review of feasible alternatives, including but not limited to consolidation.

12571432-16 | What to Expect from the Alternatives Analysis – Grizzly Lake Community Service District 2 – For each alternative:
• Thorough description of facilities and design criteria. • Assessment of environmental impacts, land requirements, and construction considerations. • Preliminary cost estimates (construction, non-construction, operation and maintenance, present worth analysis, and life-cycle cost analysis).
• Evaluation of advantages and disadvantages, including regulatory compliance, financial viability, public concerns, and environmental requirements.
– Selection of the most suitable alternative based on objective criteria, with justification for the recommended solution.

Addressing City of Portola’s Questions
The City of Portola raised several questions during the development of the Reimbursement Agreement.

The answers to the questions will be addressed directly in the Alternatives Analysis Report. A short summary of the questions and how they will be addressed is provided below. – Purpose of the Study: The alternatives analysis is intended to evaluate the feasibility of multiple options for improving Grizzly Lake CSD’s water supply, not solely to identify a recommended solution.

The process is impartial and based on professional engineering judgment. – Definitions: “Improbable” alternatives are those that may be technically possible but are unlikely due to cost, access, or management challenges. “Infeasible” alternatives are those that are not possible due to technical or political constraints (such as water rights). – Evaluation Criteria: Each alternative will be assessed for technical feasibility, political feasibility (with input from the SWRCB and stakeholders), financial viability, and ability to meet regulatory and community needs. As stated in the Alternatives Analysis Requirements Section, each alternative will be evaluated based on objective criteria, including advantages and disadvantages of each alternative, including regulatory compliance, financial viability, public concerns, and environmental requirements. – Selection Process: GHD will identify a recommended alternative based on the analysis. All stakeholders will take part in formally selecting a recommended alternative. The City Council will review and decide on participation in any proposed solution. – Scope of Alternatives: At least one alternative not dependent on City infrastructure will be included, as required by the City. The analysis will remain open to considering various options, and a comprehensive matrix will be provided to compare feasibility, probability, and preference. – Limitations: The Alternatives Analysis will not speculate on future ratepayer decisions or outcomes beyond the scope of technical and political feasibility.

Process and Deliverables
The following summarizes the process and decisions associated with the Alternatives Analysis. – The analysis will include up to three alternatives, with at least one not involving the City’s infrastructure.
– The City will provide input, review materials, and participate in meetings as outlined in the Reimbursement Agreement.
– The Alternatives Analysis will be presented to all stakeholders for discussion on the recommended solution and next steps. The recommended solution does not have to be the solution finally selected to move forward to the next level. Factors such as funding availability, stakeholder participation, and legal agreements will all play into the decision-making process. – The SWRCB and stakeholders will determine a preferred solution for moving forward with design and further analysis, with the intent to complete the Technical Application Package for construction funding.

12571432-16 | What to Expect from the Alternatives Analysis – Grizzly Lake Community Service District 3 Alternatives Under Consideration
The Alternatives Analysis is considering several options for improving Grizzly Lake Community Services District’s (GLCSD) long-term water supply. The three alternatives below have been selected for focused evaluation.

Alternative 1 – Lake Davis Source Water: Intertie Pipeline Alignment 1 Alternative 1 considers constructing a new intertie between the City of Portola’s North Tank and the GLCSD Delleker Tank. This alternative includes a pipeline approximately 0.54 miles in length, assuming access across U.S. Forest Service land is granted and that the shortest feasible alignment is used.

Under this alternative, GLCSD would receive treated Lake Davis water from the City of Portola. The alternative requires:
• Permission for pipeline crossing on Forest Service property • Long-term operational agreements with the City of Portola • Evaluation of costs associated with the City’s treatment system • Assessment of GLCSD’s ability to sustainably purchase treated water Alternative 2 – Lake Davis Source Water: Intertie Pipeline Alignment 2 Alternative 2 also evaluates an intertie to the City of Portola’s North Tank but follows a longer alignment— approximately 2.17 miles—located along Delleker Drive, Arriba Avenue, and Collins Court. Approximately

0.23 miles of the pipeline would be located on U.S. Forest Service land where the alignment ties into the nearest county roadway.

Due to elevation differences, this alignment would require a booster pump station. Similar to Alternative 1, this option requires agreements with the City of Portola for long-term purchase of treated water, access permissions, and coordination of operational responsibilities.

Both intertie alternatives depend on willing participation from property owners and stakeholders. These two options were presented previously and remain under active evaluation.

Alternative 3 – Lake Davis Source Water: Modified Point of Diversion + New Intake + Treatment Alternative 3 is a new option that operates independently from the City of Portola. This alternative would utilize GLCSD’s existing Lake Davis water allocation but proposes modifying the point of diversion so water is withdrawn closer to the Delleker community. Under this alternative:
• Water would be released from Lake Davis into Big Grizzly Creek, traveling approximately 6.62 miles downstream.
• It would then enter the Middle Fork Feather River and flow approximately 4.19 miles to the vicinity of the existing GLCSD wastewater treatment plant.
• A new river intake, raw water pipeline, and new drinking water treatment plant would be constructed on existing GLCSD property.

The Alternatives Analysis strives to provide a transparent, thorough, and impartial evaluation of options to address Grizzly Lake CSD’s water supply challenges. It will respond to the City’s questions, comply with SWRCB requirements, and support informed decision-making by all stakeholders.

We appreciate your attention to this project and your continued collaboration as we work toward a sustainable solution for the Grizzly Lake CSD – Delleker water system.

12571432-16 | What to Expect from the Alternatives Analysis – Grizzly Lake Community Service District 4 Regards
Teresa Garrison
Project Manager- Water Resource Engineer
916-918-0621
[email protected]

1 MEETING DATE: March 25, 2026
AGENDA ITEM: 6. Review and Acceptance of the 2025 General Plan Annual Progress Report FROM: Carter Williams, Contract Planner
RE: Review and Acceptance of the 2025 General Plan Annual Progress Report BACKGROUND:

California Government Code Section 65400 requires all cities to file a General Plan Annual Progress Report (APR) to the Governor's Office of Land Use and Climate Innovation (LCI). The purpose of the report is to monitor the City's implementation of the General Plan overtime, to help identify statewide trends, document progress in meeting the City’s share of regional housing needs, and inform local decision makers. Prior to submittal to the state, the APR must be presented to the City Council for review and acceptance. The City's current General Plan was adopted on June 12, 2024.

EXECUTIVE SUMMARY:

The General Plan Annual Progress Report (APR), required under California Government Code Section 65400, summarizes the City’s 2025 efforts to implement the General Plan 2045, notes that no General Plan element updates occurred in 2024, and documents preparation of the Housing Element APR for submittal to HCD by April 1, 2025. The City is continuing work on its new Housing Element, anticipated for adoption in 2026 following HCD approval, and will begin updating the Safety Element in 2026. Prepared in accordance with the Governor’s Office of Land Use and Climate Innovation’s 2026 APR guidance, the report will be submitted to the State as required.

Analysis:

The Annual Progress Report provides an overview of the activities completed or currently being undertaken during 2025 to implement or update the General Plan. As the General Plan 2045 was adopted in 2024, there were no additional updates to any elements of the General Plan during the 2024 calendar year. The City has prepared the Housing Element APR in accordance with State requirements, which will be submitted to the State Department of Housing and Community Development (HCD) by April 1, 2025.

The City is in the process of preparing the required Housing Element, which is a part of the General Plan that is adopted separately in accordance with HCD requirements. It is expected that the Housing Element will be adopted in 2026 following HCD approval. Similarly, the City’s Safety Element is a part of the General Plan that is adopted separately in accordance with State requirements related to the MultiJurisdiction Hazard Mitigation Plan (MJLHMP). The City will begin the process to update the Safety Element in 2026.

The City’s General Plan APR is formatted in accordance with the State of California Governor’s Office of LCI memo regarding General Plan APR Guidance dated January 16, 2026. The City will submit the APR to the

2 State in compliance with the California Government Code.

Environmental Review:

No environmental review is required for this item.

RECOMMENDATION:

Staff recommends that the City Council review and accept the General Plan APR and direct staff to submit the APR to LCI.

ATTACHMENTS:

A. 2025 GENERAL PLAN ANNUAL REPORT - DRAFT

202 5 Ge neral Plan
Annual Progress Report

CITY OF PORTOLA
2025 Reporting Period
City Council Review: March 25, 2026

CITY COUNCIL
Bill Powers, Mayor
Mikki Battaglia, Mayor Pro Tem
Jim Murphy, Councilmember
Pat Morton, Councilmember
Lauren Miller, Councilmember

City of Portola
2025 General Plan Annual Progress Report
Page | 2
Table of Contents
Introduction .......................................................................................................................................................... 3 About the General Plan
About the Annual Progress Report
General Plan Status............................................................................................................................................... 3 Status of the General Plan Elements
General Plan Amendments and Updates.............................................................................................................. 4 Amendments
Comprehensive Update
Housing Element & APR Reporting Requirements
Safety Element
General Plan Implementation: Summary of Activity ............................................................................................ 5 Activity
General Plan Policies and Programs
Planning Commission
Building Department
Planning Activities Initiated
Major Development Applications Processed
Compliance with LCI General Plan Guidelines ..................................................................................................... 7 General Plan Update (General Plan 2045)
Priorities for Land Use Decision Making ............................................................................................................... 8 Strategy for Monitoring Long-term Growth

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2025 General Plan Annual Progress Report
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Introduction
About the General Plan
California Government Code Section 65300 mandates that each planning agency prepare, and the legislative body adopt, a General Plan for guiding physical change in the City. The General Plan is the foundational development policy document of the City of Portola. It defines the framework by which the resources of the City are to be managed and utilized over time. The General Plan is available for public review at City Hall and on the City’s website. The General Plan acts to clarify and articulate the intentions of the City with respect to the rights and expectations of the public, property owners, and prospective investors and business interests.

About the Annual Progress Report
Government Code Section 65400 and 65700 mandates that all cities and counties submit an annual progress report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor’s Office of Land Use and Climate Innovation (LCI) and Housing and Community Development (HCD) by April 1 of each year. The General Plan Annual Progress Report (APR) provides local legislative bodies and the public with information regarding the implementation of the General Plan for the City.

This 2025 General Plan APR covers the period from January 1, 2025 through December 31, 2025. This General Plan APR does not describe Portola’s progress toward implementing the Housing Element. This information can be found in the 2025 Housing Element APR, which will be submitted to HCD by April 1, 2026.

General Plan Status
Status of the General Plan Elements
State law requires that the General Plan includes seven elements. These mandatory elements must cover the following topics: Land Use, Circulation, Housing, Safety, Noise, Conservation, and Open Space. State law allows the City to adopt any additional general plan elements that the City deems necessary. The City has adopted the Community Design, Economic Development, Public Services and Facilities, and Air Quality as optional elements, which have the same decision-making weight as the mandatory elements.

Additionally, the elements of the general plan may combine elements as it deems necessary. The City of Portola General Plan combines the Conservation and Open Space elements into a single element. The following is a breakdown of the City’s General Plan:

General Plan
Element
Date of
Adoption
Next
Update
Examples of Topics Covered
Land Use June 12, 2024 Anticipated
review2029
Provides for the types, density or intensity, design and distribution of existing and potential City areas.

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2025 General Plan Annual Progress Report
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General Plan
Element
Date of
Adoption
Next
Update
Examples of Topics Covered
Community
Design
June 12, 2024 Anticipated
review2029
The Community Design Element defines specific details
for development of the City. These details address
building characteristics and common area features
such as landscaping, signs, neighborhood design, and
community form.

Circulation June 12, 2024 Anticipated
review2029
Identifies the street pattern and other circulation
infrastructure and transportation systems needed to
support the uses identified Land Use Element.

Economic
Development
June 12, 2024 Anticipated
review2029
Defines the objectives, policies and proposals for
improved employment, business retention and
expansion, and fiscal growth of the community.

Public Services
and Facilities
June 12, 2024 Anticipated
review2029
The Public Services and Facilities Element is focused on ensuring that the community infrastructure is in place
to accommodate the growth and development
identified in other elements of this General Plan. This element addresses both hard infrastructure (such as
sewer and water) and the public services (such as
police and fire).

Conservation
and Open Space
June 12, 2024 Anticipated
review2029
Define policy for the protection of significant natural resources, providing the setting or context for urban
land use development and incorporated City areas.

Noise June 12, 2024 Anticipated
review2029
Identifies the sources and outlines policy to protect
land uses against adverse noise levels associated with
necessary circulation and related activity.

Air Quality June 12, 2024 Anticipated
review2029
Identifies air quality goals and policies to protect the health and welfare of the community in aspects of
development, transportation, and activity affected by
the General Plan.

Housing
(Separate
Document)
July 2019 To be
updated in
2026
Identifies and provides an analysis of existing and
projected housing needs, an evaluation of housing
constraints, a statement of goals, policies, quantifiable objectives and financial resources, and scheduled
programs for the preservation, improvement, and
development of housing.

Safety
(Separate
Document)
April 2019 To be
updated in
2026
Provides for the protection of lives and property from
the adverse effects of natural and manmade hazards.

General Plan Amendments and Updates
Amendments
To ensure that the General Plan is true to the original vision and principles it should be reviewed at regular intervals of approximately five years, and as required by State law. Periodic adjustments to the General

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2025 General Plan Annual Progress Report
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Plan may occur from time to time, as development opportunities emerge. The General Plan 2045 was adopted in June 2024, and no amendments have been made since its adoption.

Comprehensive Update
On June 12, 2024, the City Council approved Resolution No. 2579, adopting the City of Portola General Plan 2045. The General Plan was updated to reflect changes in State and Federal law, including the California 2017 General Plan Guidelines; updated to reflect completed projects and current operations, and conditions which had been changed since the previous General Plan was adopted; eliminated goals and policies that had been accomplished and engineering standards that are maintained by the City or other externally-regulating agency, such as Caltrans, in standalone documents; updated to reflect the current status of approved projects; and typographical and editorial corrections.

Housing Element & APR Reporting Requirements
Portola adopted the 6
th Cycle Housing Element of the General Plan in July 2019. The update addressed State mandated goals of fair housing, ensuring sufficient sites and zoning to meet larger RHNA requirements, removing constraints to housing development, maintenance, and improvement. The 7th Cycle Housing Element was due to be updated in 2025, but staff and funding constraints delayed its update until 2026.

The city submits an APR to HCD annually, as required by State law. This General Plan APR does not describe Portola’s progress toward implementing the Housing Element. This information can be found in the 2025 Housing Element APR which will be submitted to the State by April 1, 2026.

Safety Element
Portola adopted the last iteration of the Safety Element of the General Plan in 2019. The City is due to update the Safety Element in coordination with the update to the Local Hazard Mitigation Plan. The City opted to annex into Plumas County’s Multi-Jurisdiction Local Hazard Mitigation Plan (MJLHMP) which is due to be finally adopted by the County in June of 2026. The adoption of the Safety Element update will follow shortly after ensuring AB 2140 compliance. The update will continue to address the protection of life and property from the adverse effects of natural and manmade hazards.

General Plan Implementation: Summary of Activity
General Plan policies and objectives are implemented via the Portola Municipal Code and Zoning Map, Development Agreements, Design Guidelines, other implementation documents associated with General Plan elements and area plans, and through review and approval of private and public projects by the Planning Commission and City Council.

The objectives and policies reflected in the Municipal Code translate the General Plan’s vision into specific rules for private development. Review and approval of private projects must also incorporate assessment of the proposed project against General Plan policies and objectives. This comes in the form of “Findings” that affirm a project’s compliance with specific objectives and policies of the General Plan, and consistency with the Municipal Code.

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Portola’s Municipal Code requires that certain actions be referred to the Portola staff for evaluation of consistency with the General Plan prior to their consideration by the City Council. Projects requiring a finding of consistency with the General Plan or using public funding are generally reviewed to be in conformance with the General Plan.

Activity
The policies and programs identified in the General Plan include tools already in place and used on a dayto-day basis in the City. Some of the various tools available to further the City’s goals and objectives include the City Council’s annual goals and priorities, Budget/Capital Improvement Program, Municipal Code regulations, grant funding, etc.

General Plan Policies and Programs
The General Plan includes numerous policies that direct staff to seek State and federal grants for infrastructure improvements and economic development initiatives. The Portola City Staff and Council took action to seek and accept numerous funding opportunities in 2025.

1. Staff applied to the CalTrans Highway Bridge Program for grant funding to implement structural rehabilitation of the Gulling Street Bridge.

2. Staff continued to pursue grant funding for drinking water rehabilitation projects through the SAFER grant managed by Sacramento State.

3. Utilization of ARPA funds for the purchase of property (the La Jolla properties).

Several implementation strategies promote improvements of trails, access, and active environmental stewardship of the Feather River corridor.

1. Public vault toilets were installed in June of 2025 on the Riverwalk utilizing Proposition 68 funding.

2. Construction began on installation of new water fountains along the Riverwalk with completion expected in the Spring of 2026.

3. The city hosted two successful community clean up days with a plan of action to continue biannually.

The Safety Element of the General Plan includes implementation strategies on hazard mitigation.

1. Council approved an engineering contract for scour investigation and mitigation of the Gulling Street Bridge.

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2025 General Plan Annual Progress Report
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2. The City of Portola succeeded in maintaining the Firewise USA certification for the 2025 calendar year.

The General Plan includes implementation strategies related to economic development and supporting events that promote tourism to the City and surrounding area.

1. The City supported the Lost and Found Gravel Festival and Ride which brought about $325 each per participant with spending primarily in lodging, food and restaurants, fuel, and retail.

Planning Commission
The Planning Commission is designated as the Planning Agency as authorized by Section 65100 of the Government Code. The Planning Commission has the discretionary and advisory responsibilities that are authorized by Chapter 2.36 of the Portola Municipal Code.

During 2025, there were fewer than three planning commissioners seated, so the City Manager, as Hearing Officer, exercised the powers and authorities of the Planning Commission (Section 2.36.140). The Hearing Officer acted on the following application:
• Lot Line Adjustment – 132 E. Sierra Avenue
Building Department
The City’s Building and Life Safety Division reviews project plans, issues permits, and provides inspection services for compliance with California's building, fire, mechanical, electrical, plumbing, energy, and disabled access codes, as well as City ordinances. In 2025, the Building Division received 75 building permit applications and issued permits for each of them.

Planning Activities Initiated
Planning staff continued work on the 7
th Cycle Housing Element, including submitting the draft Housing Element to the State Department of Housing and Community Development (HCD).

City staff supported the development of the Multi-Jurisdiction Local Hazard Mitigation Plan (MJLHMP) with Plumas County which is due to be adopted in June of 2026. This includes the City of Portola Annex to the MJLHMP which will be incorporated into the General Plan Safety Element. Other activities included the review of the Municipal Code and the review of planning applications.

Major Development Applications Processed
No major development applications were submitted to the City.

Compliance with LCI General Plan Guidelines
Portola’s General Plan update ensures conformance with the 2017 LCI Guidelines:

General Plan Update (General Plan 2045)
In 2016, the state adopted an amendment to Government Code §65302 that added to the required elements of the general plan either an environmental justice element, or related goals, policies, and

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2025 General Plan Annual Progress Report
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objectives integrated into other elements. In 2017, LCI released an updated version of the General Plan Guidelines, including detailed information on statutory requirements of the mandated general plan elements and complying with the new environmental justice mandate. Portola’s General Plan 2045, adopted June 12, 2024, is intended to ensure conformance with the 2017 LCI Guidelines.

The General Plan elements outline the City’s updated and reorganized general plan elements and policies to LCI’s “Completeness Checklist” of statutory requirements in the 2017 General Plan Guidelines. Each Element has been updated as necessary to meet State mandates, to respond to new state and local planning priorities, or to react to emerging climate change indicators or other physical changes in the City.

Priorities for Land Use Decision Making
Strategy for Monitoring Long-term Growth
The City has not adopted specific priorities, such as the passage of moratoria or emergency ordinances, for land use decision making, apart from the General Plan and Municipal Code. Any projects are reviewed to be in conformance with the City's General Plan, Municipal Code, or any other planning documents as applicable. In this review, staff addresses the public service and infrastructure needs of any project land use impacts.

1 MEETING DATE: March 25, 2026
AGENDA ITEM: 7. 2026 General Plan Safety Element Update Introduction FROM: Carter Williams, Contract Planner
RE: 2026 General Plan Safety Element Update Introduction BACKGROUND:

In 2019, the City adopted a Local Hazard Mitigation Plan (LHMP) and adopted references into the Safety Element of the General Plan. On June 12, 2024, the City approved the City of Portola General Plan 2045. As the Safety Element was anticipated to be updated in coordination with the LHMP, the general plan update did not include an update to the Safety Element.

These specific statutes relate to the procedure for updating the Safety Element of the General Plan:
· Gov Code § 65302(g)(8): Required consultation with the California Geological Survey and the Office of Emergency Services.
· Gov Code § 65352.3: Requirement to notify California Native American Tribes of the intent to update a General Plan. The noticed Tribal Authorities have 90 days to request a consultation. · Gov Code § 65302.5(a): Requirement for submission and review by the California Geological Survey 45 days in advance of adoption.
· Gov Code § 65302.5(b): Requirement for submission and review by the Board of Forestry and Fire Protection (Cal FIRE) 90 days in advance of adoption.

EXECUTIVE SUMMARY:

The Safety Element is one of seven state-mandated elements of the General Plan. Its purpose is to identify potential risks within the city that could potentially endanger the health, safety, and welfare of the community. Periodic updates of the Safety Element ensure that goals and policies are relevant and responsive to community needs.

Pursuant to recent changes in State law, the General Plan Safety Element must be updated concurrently with the adoption of the Local Hazard Mitigation Plan. The city has opted to join Plumas County with the Multi-Jurisdictional Local Hazard Mitigation Plan (MJLHMP) which is due to be adopted in June of 2026.

The purpose of the Safety Element amendment includes two parts. First to adopt the MJLHMP Portola Annex and incorporate associated policies and implementation strategies into the Safety Element and second to perform the required periodic review of the Safety Element pursuant to state law.

Staff is seeking Council direction to initiate the update process for the Safety Element.

2 Multi-Jurisdictional Local Hazard Mitigation Plan:

Section 322 of the federal Disaster Mitigation Act of 2000 (DMA) specifically addresses mitigation planning at the state and local levels. The DMA identifies requirements that allow Hazard Mitigation Grant Program (HMGP) funds to be used for pre-disaster planning activities and increases the amount of HMGP funds available to states that have developed a comprehensive, enhanced mitigation plan prior to a disaster. States and communities must have an approved mitigation plan in place prior to receiving pre-disaster HMGP funds.

The MJLHMP is currently in the process of being adopted by Plumas County with a City of Portola Annex.

The Annex includes specific consideration of hazardous conditions that would impact the City and mitigation strategies to address those hazards. Government Code Section 65302 requires that the MJLHMP identify and address the following hazards:
· Seismically induced surface rupture, ground shaking, ground failure · Tsunami, seiche, and dam failure
· Slope instability leading to mudslides and landslides · Subsidence
· Liquefaction
· Other seismic hazards identified pursuant to Chapter 7.8 (commencing with Section 2690) of Division 2 of the Public resources Code, and other geologic hazards known to the legislative body · Flood hazards
· Wildland and urban fires; including addressing the risk of fire for land classified as very high fire hazard severity zones
· Climate adaptation and resiliency strategies
Next Steps and Expected Timeline:

Upon Council direction, staff will submit the draft Safety Element for initial consultation with the California Geological Survey, the Governor’s Office of Emergency Services, and appropriate tribal agencies as required by state law. Once initial consultation is completed, staff will make appropriate adjustments and bring the updated draft before Council. Upon preliminary approval by Council and consideration of the environmental review, the draft is submitted to the Board of Forestry and Fire Protection (90-day review) and the California Geological Survey (45-day review) for comment. Following the required review by State agencies, staff will update with the received recommendations. Once the MJLHMP is formally accepted by Plumas County, the Safety Element will be brought to Council for final adoption.

The process has been summarized in the table below and includes anticipated staff and consultant hours required to implement the project.

3 Environmental Review:

The Safety Element amendment does not propose any land use, programmatic, or strategic direction changes. It is a text amendment that would incorporate references to the MJLHMP and other approved documents, along with associated policies and mitigation measures. No development or earth disturbing activities are approved with the Safety Element amendment. Environmental review will be performed during the preparation of the Safety Element and will be submitted to Council for consideration of a categorical exemption.

It is expected that the amendment will be exempt from the California Environmental Quality Act (CEQA) based on the following exemptions:
1) Since the proposed activity will not result in a direct or reasonably foreseeable indirect physical change in the environment, the project is exempt from CEQA pursuant to CEQA Guidelines Section 15060(c)(2); 2) In light of the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and 3) Because the implementation of the Security Element and MJLHMP will include actions taken by regulatory agencies to maintain and protect natural resources and the environment, the project is categorically exempt from CEQA pursuant to CEQA Guidelines sections 15307 and 15308.

4 RECOMMENDATION:

Staff recommends that the City Council direct staff to initiate the required periodic review of the Safety Element in coordination with the update to the MJLHMP, request consultation and review from appropriate agencies, and bring back before the Council a draft Safety Element for review and adoption.

FISCAL IMPACT:

To be eligible for full recovery of reimbursements of state or federal funding and to apply for state or federal funds for pre-disaster mitigation, the city is required to have a safety element in compliance with State law.

Additionally, the estimated consultant fee required to complete the update to the Safety Element is expected to be $13,000 from project initiation. This estimate is within the current budget for the Planning Department.