1 City of Portola
AGENDA
Regular Meeting
Wednesday, September 09, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
Mayor Bill Powers • Mayor Pro Tem Mikki Battaglia • Councilmember Jim Murphy • Councilmember Lauren Miller • Vacant
City Manager Ryan Bonk
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.
Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only. Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Agenda backup materials can be viewed by selecting the 'View Item' link on the agenda below, at https://civassist.com/district/49/agenda in the agenda packet for the specific meeting date, or in person at City Hall, 35 Third Avenue, Portola, California, during regular business hours. Meeting facilities are accessible to persons with disabilities.
Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
2 1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. City Communications
Discussion Comment View Item
A. City Council Communications
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
C. Staff Communications
D. City Manager Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claim
Adopt Resolution No. 2670. The resolution authorizes payment of payroll from August 8th, 2026 through August 21st, 2026 and accounts payable from August 27th, 2026 through September 9th, 2026
The amount of payroll to be paid is $40,601.72
The amount of accounts payable to be paid is $82,660.67 The total amount to be paid is $123,262.39
B. Minutes
Adopt the minutes of the August 18, 2026 Special Meeting.
Adopt the minutes of the August 26th, 2026 Regular City Council Meeting.
3 5. City Councilmember Resignation & Filling the Vacancy Discussion Possible Action Comment View Item
Staff to present attached staff report. City Council to determine how to fill the Councilmember vacancy.
6. Proposal for Discarded Materials Services Procurement Discussion Possible Action Comment View Item
Staff to present attached staff report. City Council to consider professional services through HF&F for the procurement process for discarded materials services.
7. Clean California Community: Litter Advisory Volunteer Group Discussion Possible Action Comment View Item
Staff to present staff report. Council to consider acknowledgement of this group's efforts and authorize inclusion of the group on the City's website.
8. Adjournment
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
1 | 4
City Manager Report
09/09/2026
General Updates
Gulling Street Bridge
• No alarm thresholds were triggered by the continuous monitoring equipment Caltrans Inspection:
Caltrans performed initial inspection on 01/27/2026
Staff waiting for final report from Caltrans
• Reached out on 02/23/26 for update
• Reached out again on 04/02/26
• Received response from Caltrans on 05/01/26
• Awaiting final inspection report from Caltrans and the update on their additional analysis (3D finite element
analysis).
• Staff will continue to follow up directly with Caltrans Underwater dive inspection occurred on 08/25/2026
• Awaiting report from Caltrans
Phase 2:
Structural Rehabilitation Funding Applications
1. Caltrans Highway Bridge Program (HBP)
2. United States Department of Transportation
3. Federal Highway Administration(FHWA)
o Caltrans HBP Next Steps:
HBP Manager confirmed we are on the 2026 HBP Project
Prioritization- OFF SYSTEM list categorized as a “Priority 1”. We are the 4th project in line for funding on the list (see list attached to CM report)
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
2 | 4
• The program works by taking the total funding received and starting at the top of the list funding as many
projects as possible with funds available
• The Federal status of funds is currently unknown. Given this, the HBP Managers are not committing to funding
any bridges on the prioritization lists until funding is known.
• Staff will continue to monitor the situation for any
changes and will continue to follow up with our
contacts at Caltrans
• Additionally, staff have reached out to our advocates at the League of California Cities to bring the matter to
their attention and to request appropriate lobbying on
behalf of the City
• 5/1/26 Update: Caltrans Program Manager stated that
“short of a new Transportation Bill being passed by the Federal government, I don’t think we will hear anything on the matter until after February 2027.”
• 06/16/26: Staff met with Senator Schiff’s office to
indicate the criticality of this funding to our region.
Senator Schiff’s office made note to address our
concerns at the Federal level.
o USDOT Next Steps:
Received email stating we were not selected. Awaiting scheduled meeting with agency to discuss the denial and how we could improve future applications.
o Federal Highway Administration(FHWA) Next Steps:
On 06/18/2026 Caltrans made staff aware of a potential grant available through the FHWA for Type 3 Highway Bridge
Replacement
The grant had a due date of 07/16/2026
Staff applied to this program on 06/18/2026
Awaiting information on potential award
Funding is 100% federally funded
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
3 | 4
Community Events & Outreach
Community Cleanup & Scavenger Hunt
• Annual event on 09/19 from 8 am-12 pm
• Volunteers can win prizes in the scavenger hunt
• IMD has donated a roll-off bin for rubbish removal
• Rotary Club of Portola is donating lunch after the event Public Works
• Riverwalk yoga & meditation garden (grant funded) project is completed o Facebook message, press release in Plumas Sun, and updates to City website underway announcing the opening
o Staff to release the online portal for group reservations
Document Name City Manager Report
Document Number F-035 Revision Letter A
Document Location SharePoint Revision Date 12/06/2024
Document Type Form Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
4 | 4
• Non-potable water line installation has been completed o Portions of the parks on the south side of town are now utilizing this source of water
o Plumas Sun reporter toured the work with Public Works Director last week
Administration
• Statewide Park Development and Community Revitalization Program o California grant program for improvement and development of parks o No match, minimum of $200,000 per project
o Staff is reviewing the grant opportunity and examining potential improvements to various parks
o Upon completion of review, staff will present consideration to Council prior to seeking grant funding
• Code Enforcement proactive approach is being developed and reviewed by staff at the direction of City Council
Resolution No. 2670 September 9th, 2026
RESOLUTION NO. 2670
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD AUGUST 8TH, 2026, THROUGH AUGUST 21ST, 2026 AND ACCOUNTS
PAYABLE FROM
AUGUST 27TH, 2026, THROUGH SEPTEMBER 9TH, 2026
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims, and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
Check Nos: Amount
48483 - 48541 $82,660.67
48489, 48534 VOID
Total Accounts Payable $82,660.67
Payroll:
8/8/2026 – 8/21/2026 $40,601.72
Total Payroll $40,601.72
Total Claims $123,262.39
PASSED, APPROVED AND ADOPTED this 9th day of September 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William Powers, Mayor
ATTEST:
_______________________________
Kristen Schiavone, Deputy City Clerk
I, Kristen Schiavone, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on September 9th, 2026.
_______________________________
Kristen Schiavone, Deputy City Clerk
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Portola
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT C-CHECK VOID CHECK V 9/09/2026 048489
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 1 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: * TOTALS: 1 0.00 0.00 0.00
BANK: * TOTALS: 1 0.00 0.00 0.00
Exhibit A
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0008 ALWAYS ANSWER
I-69589-090126 EMERGENCY 1-800 NUMBER R 9/09/2026 048483 710 311-600.05 TELEPHONE EMERGENCY 1-800 NUMB 35.11
720 311-600.05 TELEPHONE EMERGENCY 1-800 NUMB 35.11 70.22 INVOICE #69589-090126
0010 AMAZON CAPITOL SERVICES
I-202609014618 PUBLIC WORKS & OFFICE SUPPLIES R 9/09/2026 048484 100 111-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS & OFFIC 209.07 100 414-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS & OFFIC 340.55 207 315-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS & OFFIC 57.90 710 311-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS & OFFIC 287.99 720 311-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS & OFFIC 230.13 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS & OFFIC 12.17 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS & OFFIC 12.16 1,149.97 INVOICE #1CCW-49N7-F3LQ; #1PLK-VNRJ-719N; #11MP-WFWV-DTFF #1KCJ-WLWX-CW4Y; #1K61-T6M3-6YRK; #1TPQ-9KND-V6QF; ETC
0012 AMERICAN RED CROSS TRAINING SV
I-23439950 LIFEGUARD TRAINING COURSE R 9/09/2026 048485 100 411-600.06 MATERIALS AND SUPPLIES LIFEGUARD TRAINING C 270.00 270.00 INVOICE #23439950
0023 AT&T CALNET 3
I-25680445 SCADA & FAX R 9/09/2026 048486
710 325-600.05 TELEPHONE SCADA & FAX 28.42
INVOICE #25680445
I-25680448 SCADA & FAX R 9/09/2026 048486
710 311-600.05 TELEPHONE SCADA & FAX 28.42
INVOICE #25680448
I-25680450 SCADA & FAX R 9/09/2026 048486
100 111-600.05 TELEPHONE SCADA & FAX 28.43 85.27
INVOICE #25680450
000129 CINTAS CORP
I-4280300532 JANITORIAL & CLEANING SUPPLIES R 9/09/2026 048487 710 311-600.06 MATERIALS AND SUPPLIES JANITORIAL & CLEANIN 59.87 720 311-600.06 MATERIALS AND SUPPLIES JANITORIAL & CLEANIN 59.87 100 411-600.06 MATERIALS AND SUPPLIES JANITORIAL & CLEANIN 59.87 710 325-600.06 MATERIALS AND SUPPLIES JANITORIAL & CLEANIN 59.86 100 414-600.06 MATERIALS AND SUPPLIES JANITORIAL & CLEANIN 59.86 299.33 INVOICE #4280300532
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0052 CITY OF PORTOLA
I-202609014615 UTILITY BILLING R 9/09/2026 048488
100 311-601.10 WATER UTILITY BILLING 64.08
100 311-601.11 SEWER UTILITY BILLING 45.23
100 414-601.10 WATER UTILITY BILLING 3,527.49
100 411-601.10 WATER UTILITY BILLING 2,605.88
100 411-601.11 SEWER UTILITY BILLING 19.84
100 414-601.11 SEWER UTILITY BILLING 6.62
100 414-601.10 WATER UTILITY BILLING 332.20
100 414-601.11 SEWER UTILITY BILLING 26.46
100 413-601.10 WATER UTILITY BILLING 179.88
100 413-601.11 SEWER UTILITY BILLING 45.23
710 311-601.10 WATER UTILITY BILLING 20.46
720 311-601.10 WATER UTILITY BILLING 20.46
710 311-601.11 SEWER UTILITY BILLING 22.62
720 311-601.11 SEWER UTILITY BILLING 22.61 6,939.06
SEPTEMBER BILLS - AUGUST USAGE
000029 COUNTRY BREEZE CLEANING
I-AUGUST 2026 OFFICE CLEANING R 9/09/2026 048490
100 111-600.45 BUILDING EXPENSE OFFICE CLEANING 133.33
710 311-600.45 BUILDING EXPENSE OFFICE CLEANING 133.33
720 311-600.45 BUILDING EXPENSE OFFICE CLEANING 133.34 400.00 AUGUST 2026
000086 CRESCENT TOWING & REPAIR
I-082526 VEHICLE TOWING R 9/09/2026 048491
100 212-600.95 CODE ENFORCEMENT VEHICLE TOWING 500.00 500.00 INVOICE #082526
0048 FACTUAL DATA
I-7512142 CREDIT CHECKS R 9/09/2026 048492
710 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 15.70 720 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 15.70 31.40 INVOICE #751242
0090 GRAINGER INC
I-202608314611 PUBLIC WORKS MATERIALS R 9/09/2026 048493 710 311-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS MATERIA 86.53 710 325-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS MATERIA 20.63 107.16 INVOICE #9051652965; #9055653043
000056 GRISWOLD INDUSTRIES
I-945885 PUBLIC WORKS MATERIALS R 9/09/2026 048494
710 311-600.76 LINE REPAIR PUBLIC WORKS MATERIA 498.50 498.50 INVOICE #945885
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0103 IEDA
I-25399 LABOR RELATIONS FEES R 9/09/2026 048495
100 111-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 19.13 100 113-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 5.47 100 114-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 5.47 100 311-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 10.93 207 315-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 16.40 208 317-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 16.40 710 311-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 106.58 720 311-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 76.52 730 311-510.01 PERSONNEL COSTS LABOR RELATIONS FEES 16.39 273.29 INVOICE #25399
0111 JEFFERSON SUPPLY COMPANY
I-202608314612 PUBLIC WORKS MATERIALS R 9/09/2026 048496 710 311-600.76 LINE REPAIR PUBLIC WORKS MATERIA 3,116.90 100 414-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 296.01 3,412.91 INVOICE #56656; #56695; #56698; #56712; #56736
0124 KOMATSU EQUIPMENT
I-202609024621 RENTAL EQUIPMENT R 9/09/2026 048497
710 311-600.25 EQUIPMENT RENTAL RENTAL EQUIPMENT 4,510.51 4,510.51 INVOICE #R18905; #R18865
0132 LEWISPORT USA
I-7058A PUBLIC WORKS MATERIALS-PROP 68 R 9/09/2026 048498 100 414-600.91 GRANT EXPENDITURES PUBLIC WORKS MATERIA 411.35 411.35 INVOICE #7058A
0133 LIBERTY UTILITIES
I-200008620763 08.26 LIBERTY UTILITIES R 9/09/2026 048499 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 123.72 123.72 ACCOUNT #200008620763 08.26
0133 LIBERTY UTILITIES
I-200008624120 08.26 LIBERTY UTILITIES R 9/09/2026 048500 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 90.91 90.91 ACCOUNT #200008624120 08.26
0133 LIBERTY UTILITIES
I-200008624351 08.26 LIBERTY UTILITIES R 9/09/2026 048501 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 40.60 40.60 ACCOUNT #200008624351 08.26
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0133 LIBERTY UTILITIES
I-200008624948 08.26 LIBERTY UTILITIES R 9/09/2026 048502 100 311-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 227.55 227.55 ACCOUNT #200008624948 - 08.26
0133 LIBERTY UTILITIES
I-200008626109 08.26 LIBERTY UTILITIES R 9/09/2026 048503 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 241.76 241.76 ACCOUNT #200008626109 - 08.26
0133 LIBERTY UTILITIES
I-200008626604 08.26 LIBERTY UTILITIES R 9/09/2026 048504 720 311-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 634.18 634.18 ACCOUNT #200008626604 08.26
0133 LIBERTY UTILITIES
I-200008626919 08.26 LIBERTY UTILITIES R 9/09/2026 048505 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 425.81 425.81 ACCOUNT #200008626919 08.26
0133 LIBERTY UTILITIES
I-200008630101 08.26 LIBERTY UTILITIES R 9/09/2026 048506 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 12,739.49 12,739.49 ACCOUNT #200008630101 08.26
0133 LIBERTY UTILITIES
I-200008630267 08.26 LIBERTY UTILITIES R 9/09/2026 048507 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 90.91 90.91 ACCOUNT #200008630267 08.26
0133 LIBERTY UTILITIES
I-200008630606 08.26 LIBERTY UTILITIES R 9/09/2026 048508 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 79.22 79.22 ACCOUNT #200008630606 08.26
0133 LIBERTY UTILITIES
I-200008630721 08.26 LIBERTY UTILITIES R 9/09/2026 048509 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 298.55 298.55 ACCOUNT #200008630721 08.26
0133 LIBERTY UTILITIES
I-200008630895 08.26 LIBERTY UTILITIES R 9/09/2026 048510 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 65.56 65.56 ACCOUNT #200008630895 08.26
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0133 LIBERTY UTILITIES
I-200008632057 08.26 LIBERTY UTILITIES R 9/09/2026 048511 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 44.50 44.50 ACCOUNT #200008632057 08.26
0133 LIBERTY UTILITIES
I-200008632420 08.26 LIBERTY UTILITIES R 9/09/2026 048512 207 213-600.41 STREET LIGHTING LIBERTY UTILITIES 90.91 90.91 ACCOUNT #200008632420 08.26
0133 LIBERTY UTILITIES
I-200008632586 08.26 LIBERTY UTILITIES R 9/09/2026 048513 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 57.19 57.19 ACCOUNT #200008632586 08.26
0133 LIBERTY UTILITIES
I-200008632750 08.26 LIBERTY UTILITIES R 9/09/2026 048514 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 51.71 51.71 ACCOUNT #200008632750 - 08.26
0133 LIBERTY UTILITIES
I-200017689643 08.26 LIBERTY UTILITIES R 9/09/2026 048515 100 414-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 126.47 126.47 ACCOUNT #200017689643 - 08.26
0133 LIBERTY UTILITIES
I-20017731023 08.26 LIBERTY UTILITIES R 9/09/2026 048516 710 325-600.04 GAS AND ELECTRIC LIBERTY UTILITIES 58.16 58.16 ACCOUNT #20017731023 08.26
0141 MCI MEGA PREFERRED
I-08606496928 0826 EMERGENCY # LONG DISTANCE R 9/09/2026 048517 710 311-600.05 TELEPHONE EMERGENCY # LONG DIS 28.06
720 311-600.05 TELEPHONE EMERGENCY # LONG DIS 28.06 56.12 ACCOUNT #08606496928 - 0826
000135 MICHAELE TANGUAY
I-08.25.26 NOTARY SERVICES R 9/09/2026 048518
710 311-600.06 MATERIALS AND SUPPLIES NOTARY SERVICES 15.00 15.00 RECONVEYANCE RECORDING/NOTARY 08.25.26
0148 NAPA SIERRA
I-202608314613 PUBLIC WORKS MATERIALS R 9/09/2026 048519 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 12.84 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 31.08 43.92 INVOICE #323476; #323353
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0157 O'REILLY AUTO PARTS
I-202609014616 PUBLIC WORKS MATERIALS R 9/09/2026 048520 208 317-600.08 VEHICLE REPAIR & MAINTENANCE PUBLIC WORKS MATERIA 420.22 420.22 INVOICE #5962-351047; #5962-351732
0159 OFFICE DEPOT
I-478472301001 OFFICE SUPPLIES R 9/09/2026 048521
100 111-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 94.41 720 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 94.41 710 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 94.40 283.22 INVOICE #478472301001
0162 OPERATING ENGINEERS _PUBLIC EM
I-29684 HEALTHCARE EMPLOYER PORTION R 9/09/2026 048522
100 111-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 1,335.53 100 113-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 381.58 100 114-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 381.58 100 311-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 763.16 207 315-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 1,144.74 208 317-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 1,144.74 710 311-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 7,440.81 720 311-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 5,342.12 730 311-510.01 PERSONNEL COSTS HEALTHCARE EMPLOYER 1,144.74 19,079.00 RECEIPT #29684
EMPLOYER #68375
0164 P & F DISTRIBUTORS
I-202609024622 PUBLIC WORKS PARTS R 9/09/2026 048523
710 311-600.76 LINE REPAIR PUBLIC WORKS PARTS 3,021.97 3,021.97 INVOICE #0195389-IN; #0195700-IN
000069 PEAC SOLUTIONS
I-42571041 COPY MACHINE LEASE R 9/09/2026 048524
100 111-600.48 EQUIPMENT LEASE COPY MACHINE LEASE 139.73 100 113-600.48 EQUIPMENT LEASE COPY MACHINE LEASE 139.73 710 311-600.48 EQUIPMENT LEASE COPY MACHINE LEASE 93.15 720 311-600.48 EQUIPMENT LEASE COPY MACHINE LEASE 93.16 465.77 ACCOUNT #1898516
INVOICE #42571041
0173 PITNEY BOWES INC
I-3108045746 POSTAGE MACHINE LEASE R 9/09/2026 048525
100 111-600.48 EQUIPMENT LEASE POSTAGE MACHINE LEAS 154.73 100 113-600.48 EQUIPMENT LEASE POSTAGE/SUPPLIES 154.73
710 311-600.48 EQUIPMENT LEASE POSTAGE/SUPPLIES 103.16
720 311-600.48 EQUIPMENT LEASE POSTAGE/SUPPLIES 103.16 515.78 INVOICE #3108045746
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 8
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0175 PLUMAS ACE HARDWARE INC
I-202608314614 PUBLIC WORKS MATERIALS R 9/09/2026 048526 100 414-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS MATERIA 191.43 207 315-600.06 MATERIALS AND SUPPLIES PUBLIC WORKS MATERIA 9.64 100 414-600.91 GRANT EXPENDITURES PUBLIC WORKS MATERIA 1,366.89 1,567.96 ACCOUNT NUMBER 62 - 25-AUG-26 STATEMENT DATE
0184 PLUMAS SIERRA RURAL ELECTRIC
I-50560 0826 LAKE DAVIS WTP ELECTRICITY R 9/09/2026 048527 710 325-600.04 GAS AND ELECTRIC LAKE DAVIS WTP ELECT 2,037.72 2,037.72 ACCOUNT #50560
AUGUST 2026 INVOICE
000116 RVI PLANNING & LANDSCAPE ARCHI
I-0072600769 CONTRACT PLANNING R 9/09/2026 048528
100 117-600.18 PROFESSIONAL SERVICES CONTRACT PLANNING 2,200.00 2,200.00 INVOICE #0072600769
000136 SCHOMAC GROUP, INC.
I-202608254610 ADVANCE DEPOSIT REFUND R 9/09/2026 048529 100 000-202.06 ADVANCE DEPOSITS ADVANCE DEPOSIT REFU 6,433.17 6,433.17
ADVANCE DEPOSIT REFUND
0220 SINDEX PRINTING & GRAPHICS INC
I-4194 ENVELOPES R 9/09/2026 048530
710 311-600.06 MATERIALS AND SUPPLIES ENVELOPES 461.67
720 311-600.06 MATERIALS AND SUPPLIES ENVELOPES 461.67
730 311-600.06 MATERIALS AND SUPPLIES ENVELOPES 461.66 1,385.00 STATEMENT #4194
0233 SUNRISE ENVIRONMENTAL SCIENTIF
I-162702 PUBLIC WORKS MATERIALS R 9/09/2026 048531
720 311-600.90 MAINTENANCE PUBLIC WORKS MATERIA 1,994.26 1,994.26 INVOICE #162702
000083 TCE SOLUTIONS
I-123 CODE ENFORCEMENT TRAINING R 9/09/2026 048532
100 212-600.18 PROFESSIONAL SERVICES CODE ENFORCEMENT TRA 720.00 720.00 INVOICE #123
0247 U.S. BANK CORPORATE PAYMENT SY
I-202609014617 U.S. BANK CORPORATE PAYMENT SY R 9/09/2026 048533 100 113-600.20 ADVERTISING/NOTICES U.S. BANK CORPORATE 26.00 100 111-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 56.00 208 317-600.08 VEHICLE REPAIR & MAINTENANCE U.S. BANK CORPORATE 413.81 710 311-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 117.80 710 311-600.76 LINE REPAIR U.S. BANK CORPORATE 1,244.45 720 311-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 56.00
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 9
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0247 U.S. BANK CORPORATE PACONT
I-202609014617 U.S. BANK CORPORATE PAYMENT SY R 9/09/2026 048533 100 414-600.91 GRANT EXPENDITURES U.S. BANK CORPORATE 3,271.64 100 111-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 49.88 100 112-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 12.47 100 113-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 49.88 100 114-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 12.47 100 117-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 12.47 720 311-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 49.88 710 311-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 49.88 730 311-600.06 MATERIALS AND SUPPLIES U.S. BANK CORPORATE 12.47 5,435.10 CITY OF PORTOLA ACCOUNT #4246 0445 5565 0351
0260 VERIZON WIRELESS
I-6151360142 PHONES & TABLETS R 9/09/2026 048535
710 311-600.05 TELEPHONE PHONES & TABLETS 169.05
720 311-600.05 TELEPHONE PHONES & TABLETS 106.97
100 212-600.05 TELEPHONE PHONES & TABLETS 38.37
100 411-600.05 TELEPHONE PHONES & TABLETS 21.36 335.75
INVOICE #6151360142
0260 VERIZON WIRELESS
I-6151360143 LANDLINES R 9/09/2026 048536
100 411-600.36 POOL FACILITY LANDLINES 23.66
100 413-600.05 TELEPHONE LANDLINES 28.21
100 212-600.05 TELEPHONE LANDLINES 28.21
710 311-600.05 TELEPHONE LANDLINES 49.64
720 311-600.05 TELEPHONE LANDLINES 49.64
100 111-600.05 TELEPHONE LANDLINES 37.23
100 113-600.05 TELEPHONE LANDLINES 37.23
100 311-600.05 TELEPHONE LANDLINES 37.23
100 114-600.05 TELEPHONE LANDLINES 65.45 356.50
INVOICE #6151360144
0260 VERIZON WIRELESS
I-6151360144 LAKE DAVIS SCADA R 9/09/2026 048537
710 325-600.05 TELEPHONE LAKE DAVIS SCADA 108.05 108.05 INVOICE #6151360144
000137 WEST COAST PUMP & WELL WORKS
I-120 MAIN ST 083126 PUBLIC WORKS - PUMP TESTING R 9/09/2026 048538 710 311-600.18 PROFESSIONAL SERVICES PUBLIC WORKS - PUMP 540.00 540.00 CITY OF PORTOLA - 120 MAIN ST - 08.31.26
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 10
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 000122 WESTERN ENVIRONMENTAL TESTING
I-202609024619 LAB TESTING R 9/09/2026 048539
710 311-600.51 TESTING LAB TESTING 354.76
720 311-600.51 TESTING LAB TESTING 313.48 668.24
INVOICE #26080662; #26080685; #26080542
000094 WESTERN INDUSTRIAL PARTS, INC
I-2609-170520 PUBLIC WORKS MATERIALS R 9/09/2026 048540 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 84.61 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 84.60 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PUBLIC WORKS MATERIA 84.60 253.81 INVOICE #2609-170520
0264 WESTERN NEVADA SUPPLY
I-202609024620 PUBLIC WORKS SUPPLIES R 9/09/2026 048541 710 311-600.76 LINE REPAIR PUBLIC WORKS SUPPLIE 277.94 277.94 INVOICE #12422456; #12421860; CM12393921
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 57 82,660.67 0.00 82,660.67
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 100 000-202.06 ADVANCE DEPOSITS 6,433.17
100 111-510.01 PERSONNEL COSTS 1,354.66
100 111-600.05 TELEPHONE 65.66
100 111-600.06 MATERIALS AND SUPPLIES 409.36
100 111-600.45 BUILDING EXPENSE 133.33
100 111-600.48 EQUIPMENT LEASE 294.46
100 112-600.06 MATERIALS AND SUPPLIES 12.47
100 113-510.01 PERSONNEL COSTS 387.05
100 113-600.05 TELEPHONE 37.23
100 113-600.06 MATERIALS AND SUPPLIES 49.88
100 113-600.20 ADVERTISING/NOTICES 26.00
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 11
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 100 113-600.48 EQUIPMENT LEASE 294.46
100 114-510.01 PERSONNEL COSTS 387.05
100 114-600.05 TELEPHONE 65.45
100 114-600.06 MATERIALS AND SUPPLIES 12.47
100 117-600.06 MATERIALS AND SUPPLIES 12.47
100 117-600.18 PROFESSIONAL SERVICES 2,200.00
100 212-600.05 TELEPHONE 66.58
100 212-600.18 PROFESSIONAL SERVICES 720.00
100 212-600.95 CODE ENFORCEMENT 500.00
100 311-510.01 PERSONNEL COSTS 774.09
100 311-600.04 GAS AND ELECTRIC 227.55
100 311-600.05 TELEPHONE 37.23
100 311-601.10 WATER 64.08
100 311-601.11 SEWER 45.23
100 411-600.05 TELEPHONE 21.36
100 411-600.06 MATERIALS AND SUPPLIES 329.87
100 411-600.36 POOL FACILITY 23.66
100 411-601.10 WATER 2,605.88
100 411-601.11 SEWER 19.84
100 413-600.05 TELEPHONE 28.21
100 413-601.10 WATER 179.88
100 413-601.11 SEWER 45.23
100 414-600.04 GAS AND ELECTRIC 778.77
100 414-600.06 MATERIALS AND SUPPLIES 591.84
100 414-600.07 EQUIPMENT REPAIR/MAINTENANCE 296.01
100 414-600.91 GRANT EXPENDITURES 5,049.88
100 414-601.10 WATER 3,859.69
100 414-601.11 SEWER 33.08
*** FUND TOTAL *** 28,473.13
207 213-600.41 STREET LIGHTING 13,788.54
207 315-510.01 PERSONNEL COSTS 1,161.14
207 315-600.06 MATERIALS AND SUPPLIES 67.54
*** FUND TOTAL *** 15,017.22
208 317-510.01 PERSONNEL COSTS 1,161.14
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE 115.69
208 317-600.08 VEHICLE REPAIR & MAINTENANCE 834.03
*** FUND TOTAL *** 2,110.86
710 311-510.01 PERSONNEL COSTS 7,547.39
710 311-600.05 TELEPHONE 310.28
710 311-600.06 MATERIALS AND SUPPLIES 1,188.84
710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 109.61
710 311-600.18 PROFESSIONAL SERVICES 540.00
710 311-600.25 EQUIPMENT RENTAL 4,510.51
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 12
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 710 311-600.45 BUILDING EXPENSE 133.33
710 311-600.48 EQUIPMENT LEASE 196.31
710 311-600.51 TESTING 354.76
710 311-600.76 LINE REPAIR 8,159.76
710 311-601.10 WATER 20.46
710 311-601.11 SEWER 22.62
710 325-600.04 GAS AND ELECTRIC 2,095.88
710 325-600.05 TELEPHONE 136.47
710 325-600.06 MATERIALS AND SUPPLIES 80.49
*** FUND TOTAL *** 25,406.71
720 311-510.01 PERSONNEL COSTS 5,418.64
720 311-600.04 GAS AND ELECTRIC 634.18
720 311-600.05 TELEPHONE 219.78
720 311-600.06 MATERIALS AND SUPPLIES 967.66
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 96.76
720 311-600.45 BUILDING EXPENSE 133.34
720 311-600.48 EQUIPMENT LEASE 196.32
720 311-600.51 TESTING 313.48
720 311-600.90 MAINTENANCE 1,994.26
720 311-601.10 WATER 20.46
720 311-601.11 SEWER 22.61
*** FUND TOTAL *** 10,017.49
730 311-510.01 PERSONNEL COSTS 1,161.13
730 311-600.06 MATERIALS AND SUPPLIES 474.13
*** FUND TOTAL *** 1,635.26
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: PC TOTALS: 57 82,660.67 0.00 82,660.67 BANK: PC TOTALS: 57 82,660.67 0.00 82,660.67
REPORT TOTALS: 57 82,660.67 0.00 82,660.67
9/02/2026 1:16 PM A/P HISTORY CHECK REPORT PAGE: 13
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 01-CITY OF PORTOLA
VENDOR: ALL
BANK CODES: All
FUNDS: All
------------------------------------------------------------------------------------------------------------------------------------
CHECK SELECTION
CHECK RANGE: 048483 THRU 048541
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99
INCLUDE ALL VOIDS: YES
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: YES
PRINT G/L: YES
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: YES
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: * - All
------------------------------------------------------------------------------------------------------------------------------------
1 City of Portola
MINUTES
Special Meeting
Tuesday, August 18, 2026 05:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
1. Call to Order
The meeting was called to order at 5:00 pm by Mayor Bill Powers.
1. Roll Call
Present: Mayor Bill Powers, Mayor Pro Tem Mikki Battaglia, Councilmember Jim Murphy, Councilmember Lauren Miller
Absent: Councilmember Stephan Mangum
Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlett, Administrative Services Manager Kristen Schiavone, City Attorney Steve Gross (Zoom)
2. Pledge of Allegiance
Led by Mayor Bill Powers
2. Public Comments
3. 2026 General Municipal Election
The City Council considered nominations for the two four-year term seats open in the 2026 General Municipal Election. Pursuant to Elections Code 10229(a)(1), Council moved to appoint nominated councilmembers Lauren Miller and Mayor Bill Powers to the City Council for the two four-year open seats after the November 3, 2026 General Municipal Election.
Mayor Pro Tem Battaglia made the motion, and Councilmember Murphy seconded it.
Staff received one letter of interest from Jeffrey Gicklhorn for the open two-year term in the upcoming 2026 General Municipal Election. The candidate met all required qualifications and participated in an interview before council. Pursuant to Elections Code 10229(a)(2), Council moved to appoint Jeffrey Gicklhorn to the open two-year seat on City Council after the November 3, 2026 General Municipal Election.
Mayor Pro Tem Battaglia made the motion, and Councilmember Murphy seconded it.
Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Jim Murphy seconded the motion.
The roll call vote:
2 Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Aye Councilmember Lauren Miller Absent Councilmember Stephan Mangum
4. Adjournment
The meeting adjourned at 5:24pm
1 City of Portola
MINUTES
Regular Meeting
Wednesday, August 26, 2026 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Bill Powers.
1. Roll Call
Present: Mayor Bill Powers, Mayor Pro Tem Mikki Battaglia, Councilmember Jim Murphy
Absent: Councilmember Lauren Miller
Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlett, Administrative Services Manager Kristen Schiavone, Code Enforcement Officer Brian Attama, City Attorney Steve Gross (Zoom)
2. Pledge of Allegiance
Led by Mayor Bill Powers
2. Public Comments
No public comment.
3. City Communications
1. City Council Communications
Councilmember Murphy had nothing to report.
Mayor Pro Tem Battaglia attended the Lost Sierra Chamber of Commerce meeting on August 9.
She also attended the Firewise meeting on August 20, where Lori Pini from the Plumas County Office of Emergency Services (Cal OES) spoke about fire evacuation preparedness.
Mayor Powers reported that, while traveling to the coast, he toured three community forests and will share his findings with the Ad Hoc committee. He attended the Plumas County Transportation Commission meeting on August 17.
2. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
Beckwourth Fire Protection District - No report.
2 Plumas County Sheriff - No report.
Northern Sierra Air Quality - Mayor Pro Tem Battaglia reported free green waste disposal for City residents from 10/10/2026 to 10/24/2026.
3. Staff Communications
No report.
4. City Manager Report
City Manager Bonk reported that landscaping for the Yoga and Meditation Garden was completed last week. Once signage is installed, staff will post an official opening announcement with details on the City’s Facebook page and website. An online interactive calendar reservation system will also launch, allowing the public to host organized events.
4. Consent Agenda
1. Claim
Adopt Resolution No. 2669. The resolution authorizes payment of payroll from July 25th, 2026 through August 7th, 2026 and accounts payable from August 13th, 2026 through August 26th, 2026
The amount of payroll to be paid is $57,192.85
The amount of accounts payable to be paid is $77,896.31 The total amount to be paid is $135,089.16
2. Minutes
Adopt the minutes of the August 12th, 2026 Regular City Council Meeting.
Councilmember Jim Murphy motioned to approve. Mayor Pro Tem Mikki Battaglia seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Absent Councilmember Lauren Miller
5. Ordinance No. 364: Repealing Ordinance No. 284 and Amending the City's Conflict of Interest Code
Council adopted Ordinance 364, which repeals Ordinance 284 and amends the City’s Conflict of Interest Code required by the Political Reform Act.
Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Jim Murphy seconded the motion.
The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
6. Resolution 2667: Code Enforcement Policies & Procedures Manual
3 Council and staff discussed the proposed Code Enforcement Policies and Procedures Manual.
Council suggested that staff examine the proactive approach to code enforcement and bring back to the Council a proposal on this item.
The public commented.
Council approved the Code Enforcement Policies and Procedures Manual and adopted Resolution 2667.
Councilmember Jim Murphy motioned to approve. Mayor Pro Tem Mikki Battaglia seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Absent Councilmember Lauren Miller
7. Code Enforcement: Receivership Agreement
Council and Staff discussed the receivership agreement with Civica Law Group, under which the City will begin a receivership on a single property not to exceed $30,000. Civica Law Group will handle the legal side of the receivership and guide City and County staff through the receivership process. Council voted to approve the receivership agreement.
Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Jim Murphy seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Absent Councilmember Lauren Miller
8. Resolution 2668: Determining and Declaring a Prima Facie Speed Limit of 20 MPH in Certain School Zones
Council approved Resolution 2668 to lower the speed in the City’s two Plumas Unified School District sites from 25mph to 20mph per Vehicle Code AB382, ahead of the statewide mandatory baseline of 20mph for school zones, which goes into effect on January 1, 2031.
Mayor Pro Tem Mikki Battaglia motioned to approve. Councilmember Jim Murphy seconded the motion.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Mikki Battaglia Aye Councilmember Jim Murphy Absent Councilmember Lauren Miller
9. Adjournment
The regular meeting of the Portola City Council adjourned at 6:58pm
1 MEETING DATE: September 9, 2026
AGENDA ITEM: 5. City Councilmember Resignation & Filling the Vacancy FROM: Ryan Bonk
RE: City Councilmember Resignation & Filling the Vacancy BACKGROUND:
On 08/24/2026, former Councilmember Stephan Mangum tendered his letter of resignation from the City Council to the City effective the date of his signing on 08/24/2026.
EXECUTIVE SUMMARY:
With Mr. Mangum's resignation, the City Council can determine how to fill the vacancy. The options before the City Council are as follows:
1. No later than 60 days (10/23/2026) from the effective date of Mr. Magnum's resignation on 08/24/2026 do one of the following:
a. Fill the vacancy by special election
b. Fill the vacancy by appointment. If by appointment, consider the following:
i. Appoint applicant Jeffery Gicklhorn
ii. Open the application window and accept applications Applicant Jefferey Gicklhorn was appointed, pursuant to Elections Code 10229(a)(2), to fill the open twoyear term during the Special Meeting of the City Council held on 08/18/2026. Mr. Gicklhorn's term would begin after the November 3, 2026 General Municipal Election.
Any appointment considered by the City Council would seat a Councilmember from the date the Oath of Office was administered to the appointee to the conclusion of the General Municipal Election on November 3, 2026.
Mr. Gicklhorn has expressed interest in potentially being appointed to fill the vacancy ahead of his confirmed appointment post the November 3, 2026 General Municipal Election. Correspondence is attached to this staff report.
2 RECOMMENDATION:
Staff recommends the Council review the options presented in the executive summary. Staff recommends the Council take appropriate action based on the options presented.
FISCAL IMPACT:
There is no financial impact if the Council takes action to appoint to fill the vacancy.
There is a financial impact of an estimated $10,000 to hold a special election to fill the vacancy.
ATTACHMENTS:
A. F-026A APPLICATION FOR CITY COUNCIL. GICKLHORN 08162026 B. RE CITY COUNCIL- CONSIDERATION FOR APPOINTMENT BY COUNCIL
Document Name Application for City Council Vacancy
Document Number F-026 Revision Letter A
Document Location SharePoint Revision Date 10/14/2025
Document Type Form Council Adoption Date NA
Resolution No. NA
Page
1 | 3
APPLICATION
FOR CITY COUNCIL
Persons interested in being appointed to the City Council are encouraged to submit an application to the City. Completed applications and a cover letter, resume, and/or any additional information an applicant would like the City Council to consider must be submitted to the City Manager no later than 12:00 p.m. on Monday August 17, 2026 via email at [email protected] or in person at City Hall, 35 Third Avenue, Portola, CA 96122.
All applications will be reviewed and interviews will be held at a Special Meeting of the City Council at 5:00 p.m. on August 18, 2026, during which the Council may make an appointment. All applicants are encouraged to attend the August 18, 2026, City Council Special Meeting. The appointment to the City Council may be made at same Special Meeting of the City Council and become effective after the general election to be held on November 3, 2026, and after the selected person has been appointed and taken the oath of office. The selected person will serve as a Council member until the general municipal election in November of 2028.
The individual selected should be able to participate in Council meetings, and Commissions and Committees as appointed. The City Council holds regular meetings on the 2nd and 4th Wednesday of each month at 6:00 p.m.
Please note, you must be a resident and registered voter of the City of Portola and at least 18 years of age to be considered for and appointed to the City Council.
Applicant Name:
Residence Address:
Mailing Address (if different):
Phone Number:
Email Address:
Jeffrey Gicklhorn
580 Ridge St, Portola, CA 96122
(925) 285-0389
[email protected]
Document Name Application for City Council Vacancy
Document Number F-026 Revision Letter A
Document Location SharePoint Revision Date 10/14/2025
Document Type Form Council Adoption Date NA
Resolution No. NA
Page
2 | 3
Please state the reasons why you should be considered for appointment by the City Council:
Provide a Summary of Background Experience (resume may be attached):
Please list memberships in community organizations and/or professional memberships:
Present Occupation:
Employer:
Describe your tenure in the community and/or region as a whole:
Outline your vision for the City of Portola:
Describe why you are interested in the appointment:
National Forest Foundation
Project Coordinator (Project Manager) - implementing large-scale hazardous fuels reduction and forest restoration projects in partnership with the Plumas National Forest (and other NFs in NorCal).
Until April, 2026, I spent the last nine years working in local government (Pima County, AZ and City of Missoula, MT) and have thorough understanding of operational and financial constraints as well as public expectations within local government. I have a broad background in ecology and natural resource management that would be applicable in guiding implementation of the City's 2045 General Plan as well as numerous specific plans.
Society for Ecological Restoration - Professional Membership (expired) Association for Fire Ecology - Professional Membership (expired) No local community org memberships (yet!).
Through my experience working in local governent, I have developed a passion for contributing to my community. Portola has an excellent vision, within guiding plans, etc, but generally lacks both staff capacity and resources to fully implement that vision. I am excited about supporting collaboration and creative problem solving to address City needs, and potentially expand services beyond the current scope (e.g. Community Forest concept) to continue to build our quality of life.
I am interested in serving on City Council as a way to directly contribute to my community. Through my prior experience and understanding of local government operations, I understand both the expecatations of elected officials (appointment in this case) and constraints placed on municipal employees. I see this opportunity as a way to help the City continue to grow and work through challenging issues (Parks & Rec, wildfire risk reduction, water quality, efficient operations, etc)..
Quality of life and moderate cost of living are hallmarks of the City. I see a need to continue to build quality programs (Parks & Recreation, support economic deveopment) while maintaining costeffective City services to keep up with ageing infrastructure needs. I would be excited to see additional public engagement and volunteer opportunities (these may be achived through partnerships) to further leverage passionate residents' energy and stretch the City's limited operational budget.
I moved to Portola in spring of 2026. I grew up in northern California, and spent four years living in Reno, NV. I am very familiar with southeast Plumas County and the greater Portola area. In our recent move, my family chose Portola specifically for it's balance of community and opportunity.
Page
3 | 3
NOTICE TO APPLICANTS: Appointment to this position will require you to make information available as to any potential conflict of interest and to file a Statement of Economic Interest (Form 700) with the City. The Form 700 is a public record and is available to the public on request. Appointment to this position will also require you to take and periodically update certain training.
I have read, understand, and will abide by the statement above. I have sufficient time to devote to this responsibility and plan to attend the required meetings if appointed to fill the vacancy and further certify that the foregoing information is true and correct. 6/2026 Date:
Signature:
Applications are due by 12:00 p.m. on Monday August 17, 2026.
Resolution No.
NA
NA
Document Number
Document Name
Document Type Form
Application for City Council Vacancy
Revision Letter A
SharePoint
F-026
Document Location Revision Date 10/14/2025
Council Adoption Date
Any foreseen issues with time commitments related to the appointment (City Council meetings, committee assignments, etc.):
Occasional work travel (two-three weeks per year) - these could potentially conflict with Council meetings, etc.
SUBMITTAL OF APPLICATION: Please submit the completed application to the City Manager. Completed applications and additional material may be submitted electronically to the City Manager via email at [email protected] or in person drop-off at City Hall located at 35 Third Avenue, Portola, CA, 96122.
08/16/2026
From: Jeffrey Gicklhorn
To: Ryan Bonk, City Manager
Subject: Re: City Council- Consideration for Appointment by Council Date: Tuesday, August 25, 2026 3:30:07 PM
Attachments: image001.png
Good afternoon, Ryan. In short, yes. I would be interested in doing as you suggested. I would be happy to use my prior application for the potential interim appointment.
Thank you,
Jeff
On Tue, Aug 25, 2026 at 14:46 Ryan Bonk, City Manager
<[email protected]> wrote:
Hi Jeff,
Thank you for taking the time to be interviewed at the Special Meeting on 08/18/2026, and congratulations on the appointment to the two-year term post the General Municipal Election.
Given that there is a period of time between now and you taking office for the two-year term post the General Municipal Election, we wanted to see if you would be interested in utilizing your application for the two-year term as an application for the City Council to consider appointment to the vacant Council seat from a point in the future until the General Municipal Election?
If you are interested in the Council considering such, could you kindly state your interest in email form to be presented to the Council to consider at a Regular meeting in the future? We are aiming to agendize this topic during the 09/09/2026 Regular Meeting.
Ryan N. Bonk
City Manager
City of Portola
35 Third Ave
PO Box 1225
Portola, CA 96122
530-832-6800
1 MEETING DATE: September 9, 2026
AGENDA ITEM: 6. Proposal for Discarded Materials Services Procurement FROM: Ryan Bonk
RE: Proposal for Discarded Materials Services Procurement BACKGROUND:
The city of Portola contracts for solid waste and recyclable material collection services (discarded materials services) within the city boundaries. Since 2002, Intermountain Disposal Company has provided collection services under an exclusive franchise agreement.
In 2017, the franchise agreement was renewed with a 10-year term. There is a five-year extension clause in the 2017 agreement, upon the mutual consent of the city and franchisee. There have been two city council approved amendments to the current contract: Amendment No. 1 approved by the City Council on August 25, 2021 and Amendment No. 2 approved on April 13, 2022. The current agreement with franchisee expires on December 31, 2027.
On January 14, 2026 the City Council approved staff to release the RFP for Consulting Services to modernize the Solid Waste Franchise Agreement and Solid Waste Ordinance.
On April 8, 2026, the City Council approved awarding the contract for modernization of the Solid Waste Franchise Agreement and Solid Waste Ordinance to HF&H. From this date, HF&H and staff have reviewed multiple revisions to both the Solid Waste Franchise Agreement and Solid Waste Ordinance.
On July 27, 2026, the Infrastructure Committee held a special meeting to discuss the next steps in the process. The Committee recommended continuing with a potential public bid for the Solid Waste Franchise Agreement and recommended the staff bring a draft agreement before the City Council in the future.
EXECUTIVE SUMMARY:
HF&H has completed their contracted updates to the discarded materials services agreement (Solid Waste Franchise Agreement) and Solid Waste Ordinance. The next step in the process is for the City Council to consider going out to public bid for these services.
2 Staff requested from HF&H a proposal to assist the City with this procurement process. Attached to this staff report is the proposal from HF&H with two options:
1. Option 1: Competitive RFP Process
2. Option 2: Abbreviated RFP Process and Parallel Negotiations Upon receiving the original proposal, staff and consultants met with HF&H to seek additional information on the services being offered and to align the proposal better with the needs of the City.
Staff believes that obtaining the professional services of HF&H for the procurement process for discarded materials services provides the following benefits to the City:
HF&H revised the agreement and thus has intimate knowledge of the unique needs of our City.
Procurement Process: The procurement process is complex for this type of contract. HF&H has extensive experience with procurement processes throughout the State of California.
Cost Proposal Analysis: The City has no in-house expertise or capacity to audit the proposer's costs.
HF&H can validate proposer pro formas, test assumptions on disposal and processing costs, and benchmark proposed rates against comparable Northern California jurisdictions.
Negotiations: Given the likely small pool of potential bidders, having an unbiased 3rd party during the negotiations process can have immense benefit to all parties.
Due Diligence: Given the length of time since the original agreement, staff believes that having a competitive bidding process is prudent and responsible.
Long-term Contract Administration: If desired, HF&H could serve as a long-term consultant to assist the City throughout the length of the agreement. Our current Solid Waste Consultant is nearing retirement thus having a second resource in this area of expertise is prudent for the City.
FISCAL IMPACT:
The proposed consulting services could be funded from available resources in the Solid Waste Fund, which currently has approximately $689,000 in cash.
The City’s Solid Waste Administration Fee was established pursuant to Ordinance No. 299 (excerpt attached) and Resolution No. 1751 (attached) for administration of the Solid Waste Enterprise Fund. The fee is collected from City utility customers and is separate from the franchise fee paid to the City by the solid waste franchisee. Subsequent Council actions have continued to maintain the Solid Waste Administration Fee as a source of funding for costs associated with the Solid Waste Enterprise Fund.
The development, evaluation, and negotiation of a new solid waste franchise agreement are directly related to the City’s administration and long-term management of its solid waste enterprise. Staff believes that the proposed consulting services represent an appropriate use of accumulated Solid Waste
3 Administration Funds.
If the Council were to approve one of the contract options, the total cost of the consulting agreement as proposed would be either $95,930 or $124,495. The Solid Waste Fund would still retain approximately $593,070 under the lower-cost option or $564,505 under the higher-cost option.
Staff feels that sufficient resources are therefore available within the Solid Waste Fund to fully fund either contract option without requiring General Fund support.
RECOMMENDATION:
Staff recommends the following:
1. Approving the agreement with HF&H to assist the City with procurement for discarded materials services using Option 2 (Abbreviated RFP Process and Parallel Negotiations)
2. Approving the public bidding of discarded materials services. The bid package will be presented to CIty Council at a later date for consideration prior to being issued.
ATTACHMENTS:
A. PORTOLA PROCUREMENT PHASE II PROPOSAL 083126
B. ORDINANCE 299 SECTION 8.04.064
C. RESOLUTION 1751
HF&H Consultants
590 Ygnacio Valley Rd. Suite 105
Walnut Creek, CA 94596
Phone: (925) 977-6950
Web: hfh-consultants.com
August 31, 2026
Ryan Bonk
City Manager
City of Portola
35 Third Ave
PO Box 1225
Portola, CA 96122
Sent via email: [email protected]
Subject: Proposal for Discarded Materials Services Procurement Dear Ryan Bonk,
HF&H Consultants, LLC (HF&H) is pleased to present this proposal to assist the City of Portola (City) with its upcoming procurement for discarded materials services. This letter describes the proposed scope of work, limitations, and budget. If desired, HF&H will meet with the City to discuss the scope or make amendments as necessary.
Scope of Work
Building on efforts to update the franchise agreement and solid waste ordinance earlier this year, this scope of work outlines the tasks and activities for a comprehensive collection, processing, and disposal services procurement project, divided into three distinct tasks: Draft Request for Proposals (RFP), RFP Process Management, and Negotiations. Each task is carefully designed to support the unique conditions and goals of the City in consideration of the next generation of discarded materials services, the franchise agreement for which is scheduled to begin on January 1, 2028. This proposal contains two options for City consideration: (1) a traditional, publicly released, competitive RFP process; and, (2) an abbreviated RFP and parallel negotiations process with a targeted selection of potential proposers.
TASK 1: DRAFT REQUEST FOR PROPOSALS
Task 1a: Prepare Solicitation Documents
HF&H will support City staff in the design and drafting of the Request for Proposals package sent to potential proposers. HF&H will prepare a package to solicit proposal(s) from either a competitive field (i.e., a traditional RFP process) or from up to two (2) targeted potential proposers, including the existing provider (i.e., an abbreviated RFP and parallel negotiations process), pending final direction from City Council. The solicitation package will present the current and desired services, proposal format and content requirements, proposal cost forms, and evaluation criteria. The solicitation package will be developed based on the direction received during an initial HF&H-facilitated design meeting. HF&H will provide a draft of the RFP package to City staff for review and comments. HF&H anticipates that the comments from all reviewing parties will be consolidated and non-conflicting. This will build on the initial
Ryan Bonk
August 31, 2026
ordinance and draft franchise agreement provided to the City by HF&H in July 2026. However, minor edits to the ordinance and draft franchise agreement may be required following the design meeting per City direction on the selected form of RFP process, desired new services, and final City legal review of each document.
Task 1b: Presentation to City Council
Once the solicitation package has been finalized, HF&H will prepare and present to City Council a PowerPoint-style presentation that documents the results of the process to date, previews the new franchise agreement (highlighting recommended changes), and describes the process that will be used to solicit proposals. City Council will have the opportunity to request updates to the new franchise agreement and ask questions about the RFP process. Additionally, City Council will confirm and direct whether or not the RFP will be a competitive process.
TASK 2: PROPOSAL PROCESS MANAGEMENT
During Task 2 of this project, HF&H will support City staff in the process of issuing the RFP package, managing the process for proposers to prepare their response, and conducting the initial review of proposals received. In the event that the City selects the competitive RFP option, the level of effort budgeted for this task assumes receipt and evaluation of up to three (3) proposals, if the City selects the abbreviated RFP option, the budget assumes evaluation of two (2) proposals.
Task 2a: Issue Request for Proposals (RFP), Pre-Proposal Meeting, Q&A Pending City preference and procurement policies, HF&H will work with the City to distribute and publicize (as applicable) RFP documents and manage communication with potential proposers. In the event of a competitive RFP process, HF&H will advertise the RFP process to key regional industry stakeholders, HF&H’s list of over 150 interested parties in RFP processes, and will post the RFP notice to industry email groups and associations to ensure all potential interested parties are aware of it. In the event of an abbreviated RFP process, HF&H will work directly with the selected potential proposers.
HF&H will facilitate a virtual pre-proposal meeting. This meeting will include a presentation to the potential proposers outlining the requirements and timelines of the RFP process. HF&H will also facilitate the question-and-answer process with proposers during the RFP process.
HF&H anticipates up to twenty (20) questions from proposers about the scope, process, facilities, customer profiles, programs, billing terms, etc., that are included in the RFP and franchise agreement. This is a normal part of the RFP process that is important for ensuring their understanding and receiving the best possible proposals. HF&H anticipates that City staff will be available to review and support responses related to City-specific services or elements of the service area.
Task 2b: Proposal Evaluation, Technical Review, Cost Review HF&H will conduct an initial evaluation of the proposals received to ensure completeness and compliance with the requirements of the RFP. This review will identify any required elements of the proposal(s) that were missing and will produce a recommendation for City staff about which proposals to: 1) accept; 2) accept with certain required corrections; or 3) reject as non-compliant. Note that even under the abbreviated RFP and parallel negotiations scenario,
Ryan Bonk
August 31, 2026
the targeted proposers will still submit official proposals, tailored to the abbreviated format of the process.
Following the initial proposal evaluation, HF&H will perform an initial technical review of each of the received proposals. HF&H will prepare a high-level summary of each proposal’s technical approach to be used in briefing City staff and later to present information to City Council. The technical review will also include a review of the contract term exceptions proposed by each of the respondents. This review will include assessing the number and nature of the exceptions as well as assessing the likelihood of successful negotiations with each proposer. HF&H will also prepare clarification and/or interview questions resulting from the review of the technical proposals.
Additionally, HF&H will perform an initial review of the cost proposals received. This review will include a mathematical accuracy and logical consistency check as well as benchmarking the proposal against current service costs and other proposals received through other recent RFP processes. HF&H will prepare a high-level summary of each proposal’s costs to be used in briefing City staff and later to present information to City Council. HF&H will also prepare clarification and/or interview questions resulting from the review of the cost proposals.
Task 2c: Proposer Interview(s)
Under the competitive RFP process option only, HF&H will facilitate in-person interviews with up to two (2) short-listed proposers, as identified by the City, at the City offices. HF&H anticipates that the interviews will be conducted on the same day and that each interview will be approximately 90 minutes in duration, in addition to pre- and post- meetings with City staff to prepare for and debrief the interviews. Following the final interview, HF&H will facilitate a meeting with City staff to decide on which proposer(s) to enter into negotiations with. HF&H will not make a recommendation but will help to facilitate City staff’s evaluation and recommendation.
TASK 3: NEGOTIATIONS
Under the competitive RFP process option, HF&H will support City staff in the negotiation of the final franchise agreement with the selected provider. This proposal option assumes that only one company will be included in the final negotiations.
Under the abbreviated RFP process option, HF&H will support City staff in parallel negotiations with up to two (2) targeted proposers.
Task 3a: Meetings with City
HF&H will meet with City staff to align on strategy for negotiations. During this task HF&H will also work with City staff to define the final desired service package, assuming various service and cost options will have been provided and discussed during the proposal evaluation and interviews conducted in Task 2c.
Task 3b: Negotiate with Finalist(s)
HF&H will lead the negotiations with the selected proposer(s), though we assume participation by City staff members. These negotiations will be focused on achieving agreement on the contract term exceptions listed in the respondent’s proposal. HF&H will facilitate up to two (2) negotiations sessions with each selected proposer, all in-person unless otherwise directed by
Ryan Bonk
August 31, 2026
the City. HF&H will prepare for and facilitate the negotiations, draft revisions to the contract based on those negotiations, and manage changes to the cost proposals resulting from the negotiations.
Task 3c: Presentation to City Council
HF&H will prepare a draft PowerPoint-style presentation to present the recommendation for award of the franchise agreement to City Council. Under the competitive RFP option, the presentation will focus on the proposal and final negotiated agreement with the selected proposer. Under the abbreviated RFP and parallel negotiations process, the presentation may also present the results of the parallel negotiations with both selected companies, along with a recommendation of which proposer’s negotiated agreement to execute. HF&H assumes that City staff will review the draft presentation and provide feedback and requests for edits. HF&H will finalize the presentation based on that feedback and will then make the presentation to the City Council. HF&H will produce a final franchise agreement for execution by the final selected proposer and the City following Council direction to do so.
TASK 4: ENGAGEMENT MANAGEMENT
Throughout this engagement, we anticipate regular ongoing communications with the City via biweekly meetings. During these meetings, HF&H will provide updated project timelines and budget updates as well as an agenda including any pertinent items for discussion. The meeting schedule and frequency can be adjusted as needed to accommodate the needs of the project and address any potential challenges as quickly as possible.
Schedule
This engagement is scheduled to begin immediately upon notice to proceed, with a target completion date no later than July 1, 2027, in order to provide adequate time for the selected proposer to provide the necessary planning and equipment procurement prior to the new agreement start date. This schedule is contingent upon HF&H’s receipt of all required data and approvals from the City.
Budget
We will perform the scope of work outlined above on a time-and-materials basis with the City.
As described above, the proposed not-to-exceed amount is subject to the City’s selection of which RFP option to pursue. If the City selects the competitive RFP process, the not-to-exceed amount is $124,495. If the City selects the abbreviated RFP process and parallel negotiations, the not-to-exceed amount is $95,930.
Ryan Bonk
August 31, 2026
Option 1: Competitive RFP Process
Option 2: Abbreviated RFP Process and Parallel Negotiations HF&H will bill the City monthly for the actual hours worked in the previous monthly period, with payment due within 30 days of the invoice date. Any services requested by the City that are in excess or outside of the scope described above (e.g. additional negotiations meetings) or that exceed the not‑to‑exceed amount will be authorized in advance by the City and billed in accordance with the hourly rates set forth in Attachment A.
Thank you for your consideration of this proposal. Please contact Lauren Shipley at [email protected] or (925) 977-6951 if you have any questions regarding this proposal.
Sincerely,
HF&H Consultants, LLC
Rob Hilton Lauren Shipley
President Senior Project Manager
Attachment A - Standard Hourly Rates and Billing Arrangements Abbreviated RFP Process Proposed Cost
Task 1 Draft Request for Proposals $19,150
Task 2 Proposal Process Management $13,780
Task 3 Negotiations $51,105
Task 4 Engagement Management $4,600
Total Labor - All Tasks $88,635
Out-of-Pocket Expenses $7,295
Total Budget $95,930
Standard Hourly Rates And
Billing Arrangements
(Effective January 1, 2026)
hfh-consultants.com ● (925) 977-6950
PROFESSIONAL FEES
Hourly rates for professional and administrative personnel are as follows:
Position Rate
Executive $340 - $380
Senior Project Manager $315 - $340
Project Manager $280 - $300
Senior Associate $235 - $280
Associate Analyst $205 - $230
Assistant Analyst $190 - $200
Administrative Staff $145 - $175
On July 1 annually, billing rates will increase three percent (3%), rounded up to the nearest five dollars ($5).
DIRECT EXPENSES
Standard charges for common direct expenses are as follows:
Automobile Travel .............................................Prevailing IRS mileage rate Airfare, Hotels, Per Diem, and Public Transit................................Actual Cost
BILLING POLICIES
Our policy is to bill for our services based on the standard hourly rates of the staff member assigned, multiplied by the time required to perform the client-related tasks, plus the direct expenses as described above. In implementing this policy, we adhere to the following practices:
• It is our standard practice to e-mail invoices to our clients, although hard copies of invoices can be sent to clients upon request.
• We round to the nearest one-quarter hour (e.g., if two hours and 55 minutes are spent on a task, it is recorded as three hours, if two hours and five minutes are spent on a task, it is recorded as two hours). A minimum charge of one-quarter hour is charged for any client work performed in a day. • We do not markup out-of-pocket expenses, however, we may charge administrative or professional time related to the provision of the goods and services associated with these charges.
• If subcontractors are used, HF&H reserves the right to charge a 10% markup. • Mileage fees are based on the round-trip distance from the point of origin.
Standard Hourly Rates And
Billing Arrangements
(Effective January 1, 2026)
• If a client's change to a previously scheduled meeting results in penalties being assessed by a third party (e.g., airline cancellation fee), then the client will bear the cost of these penalties.
INSURANCE
We maintain the following policies of insurance with carriers doing business in California:
• Comprehensive General Liability Insurance ($2,000,000 Occurrence/$4,000,000 Aggregate)
• Workers’ Compensation ($1,000,000)
• Professional Liability Insurance ($2,000,000 Occurrence/$2,000,000 Aggregate) • Hired and Non-Owned Auto Liability1($2,000,000)
• Umbrella Liability ($3,000,000 Occurrence/$3,000,000 Aggregate) • Cyber Liability ($1,000,000 Each Claim)
All costs incurred in complying with additional coverages or limits (excluding additional insured and waiver of subrogation endorsements) become the responsibility of the client and are not included in the fees for services or direct charges but instead are billed in addition to the contract at cost, plus any professional or administrative fees.
INVOICES AND PAYMENT FOR SERVICES
Our time reporting and billing system has certain standard formats that are designed to provide our clients with a detailed invoice of the time and charges associated with their engagements, and we typically discuss these with our clients at our kick-off meeting. We are also pleased to provide our clients with a custom invoice format, but we will have to bill the client for time spent conforming our invoices to their unique requirements.
Billings for professional services and charges are submitted every month, so that our clients can more closely monitor our services.
1 HF&H Consultants does not own any company automobiles.
RESOLUTION NO. 1751
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
ADOPTING A SOLID WASTE FEE FOR ADMINISTRATION OF
THE SOLID WASTE ENTERPRISE FUND
WHEREAS, on November 13, 2002 the City Council of the City of Portola adopted Ordinance No. 299 providing regulations for the City's Solid Waste Services; and, WHEREAS, Ordinance No. 299 establishes a Solid Waste Administration Fee as outlined in Section 8.04.064 which shall be set by Resolution of the City Council of the City of Portola; and,
WHEREAS, the City Council of the City of Portola here by sets the Solid Waste Administration fee at $4.00 per month to be collected from the utility users of the City of Portola in accordance with Portola Municipal Code Section 8.04.064.
NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Portola that a $4.00 month Solid Waste Administration Fee is hereby adopted and shall take effect as of January 1, 2003.
PASSED, APPROVED AND ADOPTED this 13th day of November 2002 by the following vote:
ATTEST:
AYES: Councilmember Weaver
Councilmember Adamson
Mayor Powers
NOES: None
ABSENT: Councilmember Larrieu
Mayor Pro Tern Kennedy
ABSTAIN: None
·~~
17 51
176.
I, Leslie Tigan, City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on November 13, 2002.
1 MEETING DATE: September 9, 2026
AGENDA ITEM: 7. Clean California Community: Litter Advisory Volunteer Group FROM: Ryan Bonk
RE: Clean California Community: Litter Advisory Volunteer Group BACKGROUND:
In June of 2026, the City earned the designation as a "Clean California Community" through the Caltrans initiative.
EXECUTIVE SUMMARY:
A component of this designation was the establishment of an informal Clean CA committee or some other advisory body. To meet this requirement, the City engaged a group of local volunteers, organized independently as Pride of Portola ("POP").
As the group's activities expand, POP and City staff have discussed ways to increase visibility for their efforts. POP has requested a page on the City of Portola's website to help facilitate their outreach and continue establishing a presence in our community.
Given that both the City and POP have worked closely together on our Clean California Community designation, staff believes that inclusion of the group on our website is appropriate at this stage of development. The ultimate goal is that as the group expands, the group will consider options for a standalone presence while still keeping close ties with the City and our combined efforts.
Staff notes that POP is an independent volunteer organization. The action recommended below is limited to acknowledging POP's volunteer efforts and authorizing a page on the City's website. It does not create, establish, or appoint members to a board, commission, or committee of the City, and is not intended to create a legislative body within the meaning of the Brown Act, Government Code section § 54952(b). POP holds no delegated authority from the City and is not an agent of the City; it has no right, power, or authority to act for or on behalf of the City. There is no joint venture, agency, or formal partnership between POP and the City. POPS’s volunteers act on their own behalf and there is no employment relationship between them and the City.
2 FISCAL IMPACT:
There is no direct financial impact associated with the recommended action. Development and ongoing maintenance of the webpage will be absorbed within existing staff time.
RECOMMENDATION:
Staff recommends that the City Council:
1. Acknowledge the volunteer efforts of Pride of Portola by authorizing the Mayor to sign the attached letter of recognition
2. Authorize staff to create and maintain a page on the City's website describing POP's volunteer activities, with content published at the City's discretion.
ATTACHMENTS:
A. POP RECOGNITION - LETTER FINAL
City of Portola
35 Third Avenue - PO. Box 1225
Portola, California 96122
Phone: (530) 832-4216
Fax: (530) 832-5418
www.cityofportola.gov
September 9, 2026
Re: Recognition of the Pride of Portola
Pride of Portola ("POP") is an independent, volunteer-led community organization dedicated to reducing litter and illegal dumping in and around the City of Portola. POP volunteers work alongside community members and City staff to identify areas of concern, organize twice-yearly community clean-up events, and promote public education and outreach supporting long-term community cleanliness, environmental stewardship, and civic engagement.
POP is organized and governed independently by its own volunteers. It is not a board, commission, or committee of the City of Portola. There is no joint venture, agency, or formal partnership between POP and the City. POP has no right, power, or authority to act for or on behalf of the City. POP’s volunteers are not appointed by, employees of, or agents of the City, and hold no code enforcement, investigative, or other regulatory authority. POP volunteers refer concerns regarding litter or illegal dumping to the City through the City's ordinary reporting channels.
The City of Portola acknowledges the work POP volunteers have contributed to date, including their collaboration with City staff in connection with the City's designation as a Clean California Community, and thanks them for the value they bring to our community.
Sincerely,
Bill Powers
Mayor
City of Portola