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MINUTES
WEDNESDAY, APRIL 13, 2022, 7:00 P.M.
Remote Meeting Covid-19 Advisory: On March 17, 2020, the Governor of California issued Executive Order N-29-20, suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the statewide Shelter-In-Place Order issued by the Governor in Executive Order N-33-20 on March 19, 2020, and the CDC's social distancing guidelines that discourage large public gatherings, Portola Valley Town Council meetings are conducted electronically via ZOOM.
Convene Special Meeting
Mayor Hughes called the meeting to order at 6:00 P.M.
Call to Order and Roll Call
Present: Councilmembers Aalfs and Derwin, Vice Mayor Wernikoff, and Mayor Hughes
Absent: Councilmember Richards
Adjourn to Closed Session
1. Public Employee Performance Evaluation Government Code Section §54957(b)(1) Title – Town Manager
Report out of Closed Session Report
Open Communications
The following members of the public addressed the Town Council:
• Caroline Vertongen
• Jim Lawrence
• Rita Comes
• Serra Simbeck
TOWN OF PORTOLA VALLEY
7:00 PM – Special Meeting of the Town Council
Wednesday, April 13, 2022
THIS SPECIAL MEETING WAS HELD VIA
VIDEOCONFERENCE ONLY
TOWN OF PORTOLA VALLEY
• Bob Turcott
• Kristi Corley
• Nan Shostak
• Betsy Morgenthaler
• Danna Breen
• Judith Murphy
Consent Agenda
2. Approval of Minutes – March 23, 2022 Action and Detailed Summary minutes
3. Approval of Warrant List – April 13, 2022
4. Report by Town Manager – 2nd Quarter Budget Report
5. Appointment by Mayor – Member to the Emergency Preparedness Committee
6. Recommendation by Town Manager – Town Permit Modifications to Support Wildfire Resiliency
7. Recommendation by Town Attorney – Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely
(a) A Resolution of the Town Council of the Town of Portola Valley Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 (Resolution No. 2884-2022)
8. Recommendation by Part Time Assistant to the Town Manager – Second Reading of Ordinance and Waive Further Reading Repealing Old Chapter 8.08 of the Portola Valley Municipal Code and Adding New Chapter 8.08 [Refuse Disposal and Collection and Mandatory Organic Waste Disposal Reduction] to Implement SB 13839.
(a) Second Reading of Title, Waive Further Reading, and Adopt and Ordinance of the Town Council of the Town of Portola Valley, Repealing Old Chapter 8.08 [Garbage] and Adding New Chapter 8.08 [Refuse Disposal and Collection and Mandatory Organic Waste Disposal Reduction] to Title 8 [Health and Safety] of the Portola Valley Municipal Code (Ordinance No. 2022-445)
9. Recommendation by Public Works Director - Annual Street Resurfacing Project FY 2022/2023 – Surface Seals Project No. 2022-PW01
(a) Adoption of a Resolution of the Town Council of the Town of Portola Valley Approving Plans and Specifications and Calling for Bids for the 2022/2023 Street Resurfacing Project Surface Seals No. 2022-PW01 (Resolution No. 2885-2022)
10. Recommendation by Town Attorney - Approval of Two Affordable Housing
Agreements between the Town and Benedictine Fathers Priory Inc. governing (1) two of six apartments and (2) Gambetta Lane
Mayor Hughes invited public comments.
Caroline Vertongen asked for clarification on item 10.
Motion
Councilmember Alfs moved and Councilmember Derwin seconded a motion to approve the Consent Agenda. The question was called and the motion was passed unanimously.
Regular Agenda
11. Update from Fire Marshal Don Bullard
The Council received an update on the Community Partner Assistance for Wildfire (CPAW) resource grant led by Woodside Fire Protection District in partnership with Portola Valley, Woodside and San Mateo County.
12. Farmer’s Market Annual Report The Council approved an ordinance updating the Town’s organic recycling process, per state law.
The Council received an update from the operator of the Farmer’s Market.
13. Request from Race and Equity Committee – Community-Based Town Seal Project The Council approved a community based project of the Race & Equity Committee exploring Portola Valley’s town seal.
14. Public Works Director – Presentation and Public Works Department Overview The Council heard a presentation from the Public Works Director on the Department’s many projects and responsibilities.
15. Public Works Director – Public Works Director Future Staffing Needs Discussion The Council authorized the Public Works Department to augment staffing, in a phased approach, to accommodate increased duties and activities.
16. Council Liaison Committee and Regional Agencies Report All five Council members provided reports on the last two week’s regional meetings, local committee meetings, subcommittee meetings, and other items of note.
17. Town Manager Report
The Town Manager provided his regular report.
Written Communications
The Council reviewed written communications for the body over the last two weeks.
Adjourn to Closed Session
21. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code §54956.9(d)(2) conference with legal counsel regarding significant exposure to litigation. Written communication concerning litigation (a Brown Act “cease and desist” letter from Lloyd (Rusty) Day, Kristin Day, Ron Eastman, Bruce Roberts, James Rooney, Jim Vernazza and Ellen Vernazza dated March 30, 2022) Adjournment
The meeting adjourned at 9:11 p.m.
_____________________________ _________________________ Craig Hughes Melissa Thurman, MMC
Mayor Town Clerk