• Sign up for SMC Alert.
• Know your evacuation procedures.
• Visit myzone.zonehaven.com to find out what
zone you live in. SMC Alert evacuation notices will
use these zones when specifying evacuation
instructions.
• Create a Go-Bag so you can leave in a hurry.
Include medications, pet supplies, and all your
essentials.
• Plan where your family will meet in case of an
emergency.
• Practice all the ways out of your neighborhood.
Try driving these routes during the day and night.
• Know where your evacuation station is located.
• When evacuation seems likely, move flammables
away from your home.
• Evacuate early. Most deaths in wildfires occur
when people wait to evacuate.
• Follow evacuation orders, especially regarding
routes and destinations.
• • •
• Learn who your neighbors are. Dot ey have
special needs? Where are their gas and water
valves? Do they need help evacuating?
• Hold a neighborhood meeting to discuss ways to
be fire safe. Share information about home
hardening techniques and how to create a
defensible space around your home.
• Learn how your neighborhood can become a
Firewise community. Firewise communities often
receive insurance discounts.
• Make sure all your neighbors have filled out the
on line WPV-Ready emergency preparedness and
response annual community questionaire. This
information will help fire fighters keep your
neighbors safe. http://WPV-Ready.org/Myinfo
• Encourage everyone in your neighborhood to
have a free WFPD fire assessment performed. This
assessment will let your neighbors know what they
can do to make both their home and their
neighborhood safer from wildfire.
16 WILDFIRE PREPAREDNESS FAIR 2022
Figure 3 Big idea poster Harden Your Home
Harden your home against wildfire
• Re-roof with fire reistant materials.
• Block spaces between roof decking and covering
to prevent ember intrusion.
• Remove vegetative debris from the roof.
• Eaves should be boxed in (soffited-eave design)
and protected with ignition-resistant materials.
• Install dual-paned windows.
• Limit the size and number of windows that face
large areas of vegetation.
• Update your home siding with ignition resistant
building materials, such as stucco, fiber cement
siding, treated wood, or other approved materials.
This is especially important when neighboring
homes are within 30 ft of the home.
ithin 1 Oft of structures should be built
n-resistant materials.
• Add a battery back-up to the garage door motor
so that the garage can open if power is out.
• Install weather stripping around and under the
garage door to prevent embers from blowing in.
• Treat windows and vents in the garage the same
way as if they were a part of the house.
• Cover your chimney and stovepipe outlets with
ember resistant screens.
• Close the fireplace flue during fire season when
the chimney is not being used.
• Separate your fence from your house or upgrade
to a noncombustible material to reduce the chance
of the fence bringing fire to your home.
Wildfire-Resistance: Make the "RIGHT" Choices
Open
Wood Shingle
Fiber Cement Board
Increased joist space
Foil•faced bitumen
tape on top of joists
3 steps to prepare for wildfire
17 WILDFIRE PREPAREDNESS FAIR 2022
Figure 4 Big idea poster Defensible Space
• Use hardscape: gravel, pavers, concrete, etc. No
combustible bark or mulch.
• Remove dead weeds, grass, shrubs, trees,
branches and vegetative debris.
• Clear your roofs, gutters, decks, porches and
stairways.
• Remove all branches within 1 Oft of chimney or
stovepipes.
• Limit combustible items: e.g. outdoor furniture or
planters.
• Replace combustible fencing, gates, and arbors
with noncombustible alternatives.
• Relocate garbage, recycling containers, boats,
RVs, and other combustible items outside this
zone. Relocate wood piles 30 ft from structures.
• Remove all dead plants, grass, weeds, dry
leaves, branches and pine needles.
• Remove branches hanging over roof and keep
dead branches 1 Oft away from chimney.
• Trim trees to keep branches at least 1 Oft from
other trees.
• Remove flammable trees such as Juniper,
Cypress, Acacia, Pine, and Eucalyptus trees.
• Cut annual grass to a max height of 4 inches.
• Create horizontal and vertical space between
shrubs and trees.
• Limit dry leaves, needles, twigs, bark, and
cones.
• Exposed wood piles must have a min of 1 Oft of
clearance in all directions.
RAJ TO MAD S&ON (USS 1HAH 2044)
MD TO MOOIUR SlOPl (~)
18 WILDFIRE PREPAREDNESS FAIR 2022
Figure 5 Flammable Five: Acacia
19 WILDFIRE PREPAREDNESS FAIR 2022
Figure 6 Flammable Five: Juniper
20 WILDFIRE PREPAREDNESS FAIR 2022
Figure 7 Flammable Five: Eucalyptus
21 WILDFIRE PREPAREDNESS FAIR 2022
Figure 8 Flammable Five: Cypress
Cypress
22 WILDFIRE PREPAREDNESS FAIR 2022
Figure 9 Flammable Five: Pine
23 WILDFIRE PREPAREDNESS FAIR 2022
Figure 10 Exhibitor welcome letter
Portola Valley Wildfire Preparedness Fair
Saturday, May-14-2022 @ 10:00 AM to 2:00 PM
Town Center, 765 Portola Road, Portola Valley, CA 94028 Thank you for offering to attend our first PV Wildfire Preparedness Fair. Our goal is to bring PV homeowners in contact with wildfire preparedness vendors, contractors, and service providers. We hope your participation will spread the word about home hardening and vegetation management techniques that will make our town safer.
We expect to have 20 vendors/service providers participate, and that we will draw a turnout of 100-200 homeowners. We will advertise the event for 5 weeks on our town forum, over city wide emails and during town committee meetings.
While we welcome your participation, please understand that we cannot allow any sale of merchandise or any business transactions at the event. You are welcome to hand out business cards or have a signup sheet for people to request a future consultation.
Logistics:
• Event Date: Saturday May 14th 10am-2pm
• Vendor arrival: Please arrive 30-60 minutes early
• Where: Most of the event will take place inside the Community Hall. • Vendors who need an outdoor space to setup a demo are welcome to use the parking area alongside Portola Road, by the historic School House. Please let us know in advance if you require an outdoor space for a demo.
We will provide the following:
• 1 6-foot or 8-foot rectangular table plus chairs
• A letter-size sign on the table will have your company’s name. • You are welcome to bring your own signage
• Tables near outlets are limited so please let us know in advance if you require one. There will be no power strips or computer equipment available for your use on the day of the event. • Snacks and water will be provided
24 WILDFIRE PREPAREDNESS FAIR 2022
Figure 11 Exhibitor confirmation letter
Portola Valley Wildfire Preparedness Fair
Saturday, May-14-2022@ 10:00 AM to 2:00 PM
Town Center, 765 Portola Road, Portola Valley, CA 94028 Thank you for participating in our first PV Wildfire Preparedness Fair. Here is some important information about your exhibit and event information:
Logistics:
• Arrival: Please arrive 30-60 minutes early. Car navigators often take you to the wrong driveway. Look for the sign for Portola Valley Town Hall 765 Portola Road.
• Parking: You can park in any of the parking area in front of the historic school house. Try to keep the spaces free closer to the event center free.
Parking is always a challenge so if possible, please carpool. • Where: Please refer to the attached map and notes concerning where your table is located.
• Contact information: If you have questions on the day of the event, please call Jennifer Hammer at (650) 245-3056 or MJ Lee at (650) 269-9120.
Event information:
• In order to promote attendance and safety, we will be asking everyone to mask inside the building.
• Please fill out an exhibitor name tag when you arrive. They will be located at the front of the event center.
• We have not been able to obtain a food truck for the event, but we have doughnuts, fruit, bottles of water (in fridge), coffee and tea for exhibitors in the kitchen located next to exhibit 7.
• The rest rooms are located just outside the event hall. • Please remember that no commerce is allowed during the event. However, you are welcome to hand out business card or collect information from attendees.
• If anyone has 10 minutes after the event, we could use help putting the table and chairs back into the hall closet. Any help would be appreciated.
We need to turn over the building at 3 p.m. so please plan accordingly. 25 WILDFIRE PREPAREDNESS FAIR 2022
Figure 12 Promotional text
Wildfire Preparedness Fair
Saturday, May 14th 10am to 2pm at Town Center
Are you ready for fire season?
Learn how to protect your home during the upcoming wildfire season. Talk with fire fighters, volunteers, and leaders in the wildfire defense industry about how to prepare your home in case of wildfire. Our firefighters are bringing their firetruck, so make sure to bring your cameras. We hope a food truck will be at the event so bring your friends and make it a party.
Our local firefighters and volunteers will be on hand to provide their expertise on how you can prepare for fire season. • The WFPD and WPV-Ready will provide guidance and advice on a variety of issues including how to schedule a Defensible Space Inspection.
• The EPC will be prepared to answer your questions about evacuations. • Learn how to create a wildfire Go Bag so, if needed, you and your family are prepared to evacuate safety and quickly.
Is your home ready for wildfire season? Talk with experts about how to create a defensible space around your home. Understand how to harden your home and prepare for wildfires. • Discuss your home hardening questions with Richard Crevelt, who has years of experience as a home contractor and as a business owner. Richard is also an owner of our local PV Hardware store. Discuss how you can upgrade your wooden home siding, decks and fences using fire resistant materials. • Talk with companies who specialize in the latest technology for wildfire defense. • Learn about ember resistant vents which can protect your home from an ember storm. Brands represented include BrandGuard, Embers Out and Vulcan Vents. • Check out wildfire suppression systems which can increase your home’s survival during a wildfire.
Brands represented include Frontline, WaveGUARD, and Platypus. In addition, the WaveGUARD demo truck will be on hand to give you an up-close look at how a wildfire suppression system works. • All Risk Shield will be in attendance and they will demonstrate their pool fire pump. Don’t miss this opportunity to learn how your pool can help your home survive during a wildfire.
26 WILDFIRE PREPAREDNESS FAIR 2022
Figure 13 Setup map for town
4 3
5 ~-----· 3 6ft
6 7
,-s-,~t------,-8-f-t~4 7
2 chairs 2 chairs 2 chairs ,
1 6 ft
2 chairs 8
1 round table
1 6 ft 4 chair 9
2 chairs
2 8 ft 1 8 ft 10
·rs 4 chai s ·~~...c,,__z~~ 1 6ft 1 8 ft
2 Total of
8 6 foot tables
8 8 foot tables
41 chairs
1 round table
2 chairs 3 -~:1ir1 1 6 f · --:;-: "' -- ..Y..!o.uJ
16ft 12 11
1 Also needed:
5 easels
27 WILDFIRE PREPAREDNESS FAIR 2022
Figure 14 Setup map for exhibitors
Kitchen with snacks for exhibitors
~
6 7 8 I
I
rs~ ndguard
operfl doors Ember Defense All·Risk Shield Frontline open doors . 4 Insurance
3 EPC
WFPD 2 WPV-Ready
Open doors
Clean Roofing
Roofer
Event table
WaveGuard
Booth
Contractors 9
PV Hardware
Conseivation 1 Q
Committee
Lyngso demo box
Komodo Fire Systems
12 -- .. Open doors
1 1
Veg Mgmt Companies:
Brush Hog Tree Care
Calif Sisters Landscapes
West Valley Tree Service
Fire exit must be ma inta ined.
Leave 3 foot gap between booth and wa ll
28 WILDFIRE PREPAREDNESS FAIR 2022
Figure 15 Town center map for exhibitors
1 WaveGuard demo truck
2 All Risk System demo
3 Irish Excavation Vehicle
29 WILDFIRE PREPAREDNESS FAIR 2022
Figure 16 Sample exhibitor name tags
X IBITOR
30 WILDFIRE PREPAREDNESS FAIR 2022
Figure 17 Sample exhibitor table signs
Exhibit 12
Komodo Fire
Systems
31 WILDFIRE PREPAREDNESS FAIR 2022
Figure 18 Portola Valley specific fire codes and demographics
MJ LEE May-9-2022 rev0
About Portola Valley
Thank you for exhibiting at our Wildfire Preparedness Fair. This is a brief summary of how Portola Valley town and fire regulations differ from California standards. We think only a small percentage of the 1,800 homes in town have mitigated for wildfire.
Home Hardening
• In May-2009, the Town extended the Chapter 7A WUI Building Standards to new buildings and significant retrofits across all of the town of Portola Valley, not just VHFHSZ areas.
o Does not apply to unincorporated San Mateo County areas known as Ladera, Los Trancos, and Vista Verde neighborhoods, who will likely attend the Fair. • As of Jan-2022, the Town's Home Hardening Ordinance exceeds Chap 7A with:
o Prohibition of wood shake and shingle roofs, even if treated. Must be Class A. o Prohibition of wood and shingle siding. Siding must be noncombustible. o Requirement for ember-resistant vents in attic and foundation, not wire mesh o Noncombustible material for the walking surface of decks. ■ Wood composites such as Trex and TimberTech are not allowed.
Walking surface must be metal, tile, concrete, brick, etc. o Noncombustible fences and gates within 10 feet of the home o Roof eaves must be enclosed (except gable end overhangs and high roofs) Vegetation Management
• Weed abatement must be completed by July 1st
• A permit is required for removal of significant trees, see town webpage o Diameters of oak > 11 .5", redwood and fir > 17 .2", bay laurel > 11 .5", maple and madrone > 7.6"
• WFPD home assessment recommends
o Remove trees within 0-5 feet from structure or prune limbs 10-15 feet from roof/structure
o Clear driveways of overhanging trees 14 feet up
o Clear driveways 5 feet on each side of driveway
• In May-2021 , the Town banned new plantings of the Flammable Five o Juniper, Cypress, Acacia, Pine, and Eucalyptus
o All Five are non-native species that contain resin and are highly flammable. 32 WILDFIRE PREPAREDNESS FAIR 2022
Figure 19 QR code table sign hand outs
LINKS TO WILDFIRE PREPAREDNESS HANDOUTS Rev0 May-9-202~ In case we run out of copies of handouts, you can find these online at the following locations WFPD Wildfire Home Risk Assessment Scoresheet
he-"-> l-e<"l"'Pfl<f"9'1do"ans Tk-•ll;blblo.~-
PV Conservation Committee - Understory Habitat and
Defensible Space Guide
What does habltat·frlendly vegetation management look like In prac:Uc:e? □ Reduce, don't remove, vegetation. Understory vegetotion and islonds of shrubs con benefit a property in many ways, including reducing fire risk and providing habitat and resources needed by smo I mammals. birds. and insect pollinators. o Remove invasive species fi~t. These plants displace habitat and often increase re risk.
Wbol and wheni
PV Conservation Committee - Spacing Clearance Diagram
--lt--c-• ...... ------ -°"-.-- / 1111:1 ,.._,._,._c,_
<'-.,
PVForum list of Wildfire Preparedness products & services Must be a PVForum member to view
OCP&R - Oakland Community Preparedness & Response
HOME HARDENING FOR WILDFIRE
OCP&R - Oakland Community Preparedness & Response
DEFENSIBLE SPACE & LANDSCAPING FOR
FIRE SAFETY
URL
URL
URL
URL
URL
URL
33 WILDFIRE PREPAREDNESS FAIR 2022
Figure 20 Attendee questionnaire
[±] ·-----------------------------------
~ildfire Preparedness Fair
How Did We Do?
Please fill out this survey and place it in the box on the Wildfire Preparedness Committee table.
Thank you.
How satisfied or dissatisfied were you with the Fair?
01 02 03 04 05
Very Dissatisfied
Did you learn some valuable tips on wildfire preparedness? 01 02 03 04 05
Very Satisfied
Strongly Disagree Strongly Agree
Would you attend a future Wildfire Preparedness Fair?
01 02 03 04 05
Strongly Disagree Strongly Agree
The event timing of 10:00 AM to 2:00 PM was convenient
01 02 03 04 05
Strongly Disagree
How can we improve the next Wildfire Preparedness Fair? Strongly Agree
34 WILDFIRE PREPAREDNESS FAIR 2022
Figure 21 QR code table sign for attendee questionnaire
Thank you for attending. Please
fill out our survey either on
paper or online by scanning this
QR code.
35 WILDFIRE PREPAREDNESS FAIR 2022
Figure 22 Exhibitor questionnaire
Your company or institution name here
Thank you for participating in our first PV Wildfire Preparedness Fair. In order to improve next year's event, we request you take a minute and answer these simple questions:
1. Would you consider participating in next year's Wildfire Preparedness Fair? If not, why.
2. Was the event timing, Saturday, 10 a.m. to 2p.m., satisfactory? Would you prefer a different day or time?
3. Do you have any suggestions on how to improve this event in the future? From:
To: Jeff Aalfs; Maryann Moise Derwin; Sarah Wernikoff; Craig Hughes; John Richards Cc: Jeremy Dennis;
Subject: Sam Trans Buses to be cut in Portola Valley in August 2022, help? Date: Friday, May 27, 2022 8:34:08 AM
Portola Valley Town Council,
The Portola Valley Sam Trans bus system is being cut in August 2022.
Senator Josh Becker is on the transportation committee and Assemblymember Marc Berman is on the transportation committee.
The only PV bus to remain is ONE bus taking children home from Woodside school to Portola Valley. The other buses will be discontinued. We fought to retain our bus system last year and we should fight again by writing letters.
How can our PV Town Council help in this process?
We are the smallest town in San Mateo county and our ridership will never match that of other towns in San Mateo County. We pay our taxes for our bus service and in 2018 we continue pay 1/2 cent tax on every $1.00 for these services. Measure W was passed in 2018 and brings in $80,000 million a year.
We care about the new residents coming into our community and our minimal bus system should remain stable and consistent. Children should get a ride to the library and to town center to wait for a parent from all schools including Corte Madera and Ormondale.
Bus services should remain for all who need it not just a certain age category, high school students only! We have elderly and those in need as well. Once the bus system is cut, Portola Valley will have a hard time getting the Sam Trans buses back.
Our citizen transportation services are being cut. How can our Portola Valley Town Council assist by writing a letter to Senator Josh Becker and Assemblymember Marc Berman?
Thank you for your consideration.
All the best,
Kristi Corley