TOWN OF PORTOLA VALLEY
Special Meeting of the Town Council
Wednesday November 30, 2022
2:00 P.M.
Craig Hughes, Mayor
Sarah Wernikoff, Vice Mayor
Jeff Aalfs, Councilmember
Maryann Derwin, Councilmember
John Richards, Councilmember
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HYBRID MEETING
Remote Meeting Covid-19 Advisory: On September 16, 2021, the Governor signed AB 361, amending the Ralph M. Brown Act (Brown Act) to allow legislative bodies to continue to meet virtually during the present public health emergency. AB 361 is an urgency bill which extends the teleconference procedures authorized in Executive Order N29-20, which expired on September 30, 2021, during the current COVID-19 pandemic and allows future teleconference procedures under limited circumstances defined in the bill.
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ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER
2. SPECIAL MEETING
a. Approve Parks & Recreation Committee Charter Amendment
3. CLOSED SESSION
a. Public Employee Performance Evaluation Pursuant to Government Code Section §54957(b)(1)
Title – Town Manager
4. ADJOURNMENT – To the next regular meeting of December 14, 2022 at 7:00 p.m. ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Melissa Thurman, Town Clerk
DATE: November 30, 2022
RE: Parks & Recreation Committee Charter Amendment
RECOMMENDATION
The Parks & Recreation Committee recommends that the Town Council approve an amendment to their charter to reflect a new regular meeting time and date.
BACKGROUND
In December 2021, the Town Council approved an amendment to the Parks & Recreation Committee charter, changing the meeting date and time from the first Monday of each month at 7:30 p.m. to the third Thursday of each month at 7:30 p.m.
During the COVID-19 pandemic, while all town committee meetings were held virtually, this meeting schedule did not pose a conflict; however, as committees are being transitioned into a hybrid meeting model, staff has found that the amended Parks & Recreation Committee meeting schedule will conflict with the long-standing meeting schedule of the Sustainability Committee, which conducts their meetings on the third Thursday of the month at 7:00 p.m.
As two committees will not be able to meet in person in one location at the same time, staff has polled members of the Parks & Recreation Committee for a new meeting time and date.
The majority of the committee members responded to the poll by confirming that meeting on the third Tuesday of each month at 7:00 p.m. posed no conflict with their personal schedules.
Town Staff has confirmed that this proposed meeting date and time will not conflict with other committee or Council meetings.
FISCAL IMPACT
There is no fiscal impact associated with the proposed charter amendment.
ATTACHMENT
1. Proposed Parks & Recreation Committee Charter, with Redline Amendment
TOWN OF PORTOLA VALLEY
STAFF REPORT
TOWN OF PORTOLA VALLEY
PARKS AND RECREATION COMMITTEE
CHARTER
OBJECTIVES:
To develop, promote and maintain quality recreational and community enrichment programs, recreational facilities and park areas in the Town of Portola Valley.
DUTIES AND FUNCTIONS:
1) Advise the Town Council as to park and recreational needs and suggest steps to be taken to fill these needs.
2) Review proposals that affect park and recreational activities and/or facilities. 3) Advocate for park and recreational issues and assist in providing information to Town residents.
4) Assist in advising the residents of Portola Valley as to recreational and enrichment programs available.
5) Keep well informed as to use and conditions of playing fields, parks and recreational facilities, as well as to the status of recreational programs. This shall be accomplished through quarterly communications with the Recreational Facilities Coordinator and Presidents of Athletic Leagues. 6) Encourage, coordinate and advise citizens and private organizations in establishing local recreational and community enrichment programs. 7) Draft and recommend a Parks and Recreation Budget that may be merged into the Town’s Annual Budget.
8) Recommend use policies concerning parks and recreational facilities (including fees, access, and rules pertaining to use).
9) Organize and run an annual fun run (historically: Zotts to Totts) RESPONSIBLE TO:
The Town Council
COORDINATION:
All Town Committees and Commissions
Town Staff
PV Schools
Presidents of Athletic Leagues and Recreational Clubs
MEMBERSHIP:
Up to thirteen members appointed by the Mayor with Council Concurrence. One-year terms. Rotating chair, vice chair and secretary selected by Committee.
MEETINGS:
Held on third Tuesday of each month at 7:00 p.m.
Adopted by the Town Council 09-25-13 / Revised 10-27-21 / Revised 12-08-21 Deleted: Thursday
Deleted: 3