from such street parcel lines, and such curb or barriers shall be securely installed and properly maintained.
2. Every parking area abutting property located in one of the R districts shall be separated from such property by a solid wall, view-obscuring fence, or planting screen at least six feet in height measured from the grade of the finished surface of such parking lot closest to the contiguous R district property.
3. Parking lots shall have a configuration and sufficient planting islands to accomplish a well-landscaped appearance and shading while avoiding largeunpleasant expanses of paving.
C. Entrances and Exits. The location and design of all entrances and exits shall be subject to the approval of the town engineer and town traffic committee.
D. Temporary Landscaping of Extra Spaces. When demonstrated to the satisfaction of the planning commission that not all required parking spaces will be needed for a conditionally permitted use during initial phases of a development, the commission may permit temporary landscaping of such extra spaces provided:
1. The applicant will be bound to develop such spaces for parking when deemed necessary by the planning commission; and,
2. That such spaces shall not be counted as satisfying required open space or landscaping provisions of this title.
(Ord. 1979-166 § 16 (part), 1979; Ord. 1976-149 § 1, 1976: Ord. 1967-80 § 1 (6210.5), 1967)
18.60.130 Parking areas in R, R-MF, and M-U districts.
Every parking area in an R, R-MF, or M-U district shall be governed by the following provisions in addition to those required by Section 18.60.120:
A. Such parking area shall be incidental to and accessory to a use permitted in the district in which the property is located;
B. Such parking area shall be so located that its boundary abuts the site of the establishment to which it is accessory unless otherwise permitted by a conditional use permit as provided by Chapter 18.72; C. Such parking area shall be used solely for the parking of private passenger vehicles; D. Signs as provided for in Chapter 18.40;
E. When authorized by conditional use permit, as provided by Chapter 18.72, tandem parking, the parking of two vehicles so that one is behind the other, may be permitted; and F. Where parking areas provide parking for both residential and non-residential uses, residential parking spaces shall be dedicated to the residential units..
(Ord. 1967-80 § 1 (6210.6), 1967)
18.60.140 Required bicycle parking.
A. Short-Term Bicycle Parking. Short-term secure bicycle parking shall be provided to serve shoppers, customers, messengers, guests, and other visitors to a site who generally stay for a period of four hours or less.
1. Bicycle Parking Spaces Required. For the following uses, the number of short-term secure bicycle parking spaces shall be ten percent of the parking spaces required in Table 5 of Section 18.60.110, Schedule of Required Off-Street Parking Spaces, with a minimum of four secure bicycle parking spaces provided per use.
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a. Multi-family dwellings;
b. All public uses; and
c. All commercial uses, except automobile/vehicle sales and services.
2. Location.
a. Short-term secure bicycle parking shall be located outside of pedestrian walkways, and within one hundred feet of the main entrance to the building it serves. b. Short-term secure bicycle parking shall be located outside of the public right-of-way except as allowed through an encroachment permit.
c. Where the secure bicycle parking area is not visible from the main entrance of the buildings, signs located at the main entrance of the building shall identify the location of bicycle parking.
3. Anchoring and Security. For each short-term bicycle parking space required, a stationary, securely anchored bicycle rack shall be provided to which a bicycle frame and one wheel (two points of contact) can be secured with a high-security U-shaped shackle lock if both wheels are left on the bicycle. One such bicycle rack may serve multiple bicycle parking spaces.
4. Size and Accessibility. Each short-term bicycle parking space shall be a minimum of two feet in width and six feet in length and shall be accessible without moving other bicycles. Two feet of clearance shall be provided between bicycle parking spaces and adjacent walls, poles, landscaping, street furniture, drive aisles, and pedestrian walkways. Five feet of clearance shall be provided from vehicle parking spaces.
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M-R/7.5A/SD-3/DR
R-E/1A/SD-1a
R-E/2.5/SD-2.5
R-E/3.5A/SD-2/D-R
PC/2A/SD-1
(Ord. 1973-126)
R-E/1A/SD-1a
R-E/2A/SD-2a
R-1/15M
R-E/3.5A/ SD-2/D-R
R-E/3.5A/
SD-2/D-R
R-E/3.5A/SD-2
R-1/20M
R-E/3.5A/
SD-2/D-R
R-E/1A/SD-1a
R-1/
20M
C-C
R-1/1A
OA (R-E/1A/SD-1)
A-P
C-C
R-E/2A/
SD-2/D-R
A-P
R-E/2A/
SD-1/D-R
RUSSELL
AVE
LOS TRANCOS RD
ALPINE RD
PINON DR
WESTRIDGE DR
SAUSAL DR SAUSAL DR SAUSAL DR SAUSAL DR
MEADOW CREEK W CREEK
CT
NATHHORST AVE NATH AVEHORST A HORST AVE RST AVE NATH AVEHOR THST AV R NATHHO
HO LONEST
ADAIR LN
CORTE MADERA RD
WAYSID E RD
PORTOLA RD
CERVANTES DR
CHEROKEE WAY
CANYON
DR
CRESCENT AVE
ARASTRADERO STRADE
RD
BEAR
PAW
SIERRA
LN
RAMOSO RD
INDIAN XING HORSESHOE BND
TY NAN
WAY
ECHO LN ECHO LN E HO LN C EHO LN
OAK FOR OAK FOREST
CT
VALLEY OAK ST
PINE
RIDGE WAY
PORTOLA PORTOLA
GREEN CIR
GOLDEN OAK DR
ARAPAHOE
CT
MONTARA
CT
POMPONIO
CT
BAYBERRY
ST
TORO
CT
BUCK MEADOW DR
SANTA
MARIAAVE
ASH
LN
LOUISE LN
SHADY
LN
WYNDHAM
DR
CIMA
WAY
LARGUITA
LN
MAPACHE
CT
NAVAJO
PL
THISTLE
ST
KIOWA
CT
ALAMOS RD
VERONICA
PL
CHEROKEE
CT
GOLDEN HILLS DR
CAMPO
RD
PASO DEL
ARROYO
GROVE DR
MAPACHE DR ACHE DR MAPACHE DR PACHE DR MAPA
HAWKVIEW
ST
TINTURN
L N
PEAK LN
HOLDEN CT
PALOMA RD
BOW
WAY
ESCOBAR RD
GROVE CT
TA NO A
O KA DR
PALMER LN ALME LN PA R LN E ALMR P LN ER
COAL
MINE VIEW
SHAWNEE PASS
ALHAMBRA
CT
ZAPATA
WAY
BOLIVAR
LN
TAGUS CT
NARANJA
WAY
FRANCISCAN
RIDGE
F I RETHORN
WAY
APPLEWOOD
LN
GRANADACT
L EROY WAY
SADDLEBACK
SOLANA RD
BEAR GULCH DR
CHEYENNE
POINT
MEADOWOOD DR
MINOCA RD
LONGSPUR ST
CREEK PARK DR
ANTONIO CT
SIOUX WAY
GEORGIA
LN
D OS L O MA
VISTA LN
WILLOWBROOK DR
VALENCI A C T
CRESTAVISTA LN DEGAS RD
POSSUM LN
FAVONIA RD ONIA RD FAVONI
IROQUOIS IROQUOIS IROQUOIS
TER
TRINITY
LN
LA
S A N D RA WAY
STONEGATE RD
BROOKSIDE DR
GOYA
RD
REDBERRY
RDG
FAWN LN
HILLBROOK DR
S A N
ST
DSTONE
HA Y FI E LDS RD
Ordinance No. Date Ordinance No. Date
1967-80 7/12/1967
1969-97 9/24/1969
1973-119 2/14/1973
1973-126 1/9/1974
1976-147 10/13/1976
1979-171 4/11/1979
1981-181 3/11/1981
1981-182 4/8/1981
1983-247 7/20/1983
1989-246 9/22/1989
1990-251 4/11/1990
1990-253 7/11/1990
1995-283 4/21/1995
1996-287 4/10/1996
1998-305 1/14/1998
2003-347 2/26/2003
Legend
A-P, Administrative-professional
C-C, Community Commercial
O-A (R-E/2A/SD-2), Open Area 2 acres
O-A (R-E/1A/SD-1), Open Area 1 acre
PC/2A/SD-1, Planned Community 2 acres
R-1/15M, Single-family Residential 15,000 sq. ft.
R-1/1A, Single-family Residential 1 acre
R-1/20M, Single-family Residential 20,000 sq. ft.
R-E/1A/SD-1a, Residential Estate 1 acre
R-E/2A/SD-1/D-R, Residential Estate 2 acres
R-E/2A/SD-2/D-R, Residential Estate 2 acres
R-E/2A/SD-2a, Residential Estate 2 acres
R-E/2.5/SD-2.5, Residential Estate 2.5 acres
R-E/3.5A/SD-2, Residential Estate 3.5 acres
R-E/3.5A/SD-2/D-R, Residential Estate 3.5 acres
M-R/7.5A/SD-3/DR Residential Estate 3.5 acres
R-MF-4, Multi-family Residential 4 du/ac
R-MF-23, Mulit-family Residential 23 du/ac
MU, Mixed-Use 6 du/ac
Affiliated Housing Overlay
Parcels
Town Limit
Special Building Setback Lines
DRAFT ZONING MAP
TOWN OF PORTOLA VALLEY
0 1,000 2,000
Feet
PROJECTION: CALIFORNIA STATE PLANE COORDINATES
ZONE III, NAD83 DATUM, UNITS IN FEET
PUBLISHED: OCTOBER 2023
March 2024
MU
R-MF-4
R-MF-23 and
Affiliated Housing Overlay
SKYLINE BLVD
SKYLINE B LVD EB
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DocuSign Envelope ID: 5E845404-33C5-43B1-8D0F-65C8FA54E110 279 of 346
WHEREAS, none of the implementing zoning code text amendments or amendments to the Zoning Map for the Town of Portola Valley require subsequent or supplemental environmental analysis under CEQA described in Public Resources Code Section 21166 and CEQA Guidelines Section 15162. None of the following triggers have occurred: a substantial change to the project; a substantial change to the circumstances under which the project is being undertaken, or new information, which was not known and could not have been known at the lime the environmental analysis was completed, becomes available. Therefore, the IS/MND adopted on March 29, 2023 remains valid; and
WHEREAS, on March 20, 2024, the Planning Commission held a public hearing to review the proposed amendments to Title 18 [Zoning] of the Portola Valley Municipal Code to implement the 2023-2031 Housing Element programs and the amendments to the Zoning Map for the Town of Portola Valley, at which all interested persons had the opportunity to appear and continued the public hearing to April 3, 2024; and WHEREAS, on April 3, 2024, the Planning Commission held a continued public hearing and conducted a joint meeting with the Architectural Site Control Commission to review the proposed zoning amendments and continued the public hearing to April 17, 2024; and
WHEREAS, on March 25 and April 8, 2024, the Architectural Site Control Commission held study sessions to review the proposed zoning amendments and provide recommendations to the Planning Commission; and.
WHEREAS, on April 17, 2024, the Planning Commission held a continued public hearing to review the proposed zoning amendments and continued the public hearing to May 1,2024;and
WHEREAS, on May 1, 2024, the Planning Commission held a continued public hearing to review the proposed zoning amendments and continued the public hearing to May 8,2024;and
NOW, THEREFORE, be it resolved that the Planning Commission of the Town of Portola Valley does hereby recommend that the Town Council approve the proposed ordinance as set forth in Attachment A-1, which includes both the proposed zoning code text amendments as amended by the Planning Commission on May 8, 2024 (Exhibit A) and the proposed Zoning Map amendments (Exhibit B).
PASSED AND ADOPTED at the regular meeting of the Planning Commission of the Town of Portola Valley on May 8, 2024.
ATTEST:
Corie Stocker-Pedalino, Assistant Town Manager
DocuSign Envelope ID: 5E845404-33C5-43B1-8D0F-65C8FA54E110 280 of 346
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Kim Guiliacci, Fire Marshal, Woodside Fire Protection District Sharif Etman, Town Manager
DATE: June 12, 2024
RE: Town of Portola Valley Evacuation Plan
RECOMMENDATION
Staff recommends the Town Council accept and support the Evacuation Plan as outlined in the attached report.
BACKGROUND
The Emergency Preparedness Subcommittee was tasked to develop a Wildfire Evacuation Plan. This effort involved hundreds of hours of work by the subcommittee as well as other volunteers and professionals. The plan included a wide range of information related to the preparation for an evacuation, communications before and during an evacuation event, agency responsibilities, and best practices for residents in the event of an ordered evacuation. The document has been made public through EPC meetings and is available on the Town’s website. The draft plan was presented to council and there was detailed discussion with considerations the Council would need to consider, as reported by Councilmember Jeff Aalfs:
1) It is recommended that the Town accept and support, as opposed to adopting the Evacuation Plan as outlined. Town’s function in an evacuation event is to support our partner agencies with information and possibly some logistical services. 2) In support of the plan, there are specific tasks within it which the Town is most directly responsible for. It will be beneficial to identify those tasks and begin planning to complete those tasks - many of them are long term and will take time to implement. One of the actions on the list of 20 Fire strategies is to “Implement an Evacuation Plan”; the Council should discuss what it means to ‘implement’ the plan.
TOWN OF PORTOLA VALLEY
STAFF REPORT
TOWN OF PORTOLA VALLEY
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It was further explained that this plan itself is a living document, which will need further refinement in coordination with responding agencies. It is suggested that any future updates continue through the subcommittee.
It is important to highlight the purpose of this document and its audience. This plan was meant to be a Wildland Urban Interface Fire Evacuation Plan for the Town of Portola Valley, not for the residents. The purpose of this plan is how to direct the evacuation of moving people and animals from any portion of the Town of Portola Valley that may be in danger from wildfire and to provide for the general welfare of persons forced to evacuate from their homes and businesses. It is a document for emergency response personnel, which provides for them, specific guidance for wildland urban interface fire evacuation.
From this direction, the Woodside Fire Protection District was asked to assist in the revision of the draft. Different agencies and stakeholders participated in the process. After the revision was completed, the document was distributed to both the San Mateo County Sheriffs and San Mateo County Department of Emergency Management for comments and, their approval. The Emergency Preparedness Subcommittee, Jeff Aalfs, and Craig Taylor (as a subcommittee) reviewed the revision and provided feedback. The revision was then presented to the Emergency Preparedness Committee for review and feedback to advise the Town Manager of the recommended action.
The plan was submitted to the Town Manager, who is the designated Director of Emergency Services, through local ordinance, for review. The Director of Emergency Services is the ultimate document holder as well as the designee to implement the plan once accepted by the Town Council.
DISCUSSION
The Town Manager and Fire Marshal recommend the acceptance and support of the Evacuation Plan by the Town Council.
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June 12, 2024 pg. 1
Wildland Urban Interface
Fire Evacuation Plan
Town of Portola Valley
June 12, 2024
REVIEWED BY:
Kimberly Giuliacci
Fire Marshal
Woodside Fire Protection District
Sharif Etman
Town Manager of Town of Portola Valley
ACCEPTED BY:
Portola Valley Town Council on June 12, 2024
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June 12, 2024 pg. 2
This Special Operations Plan pertains to wildland fire. However, it is meant to compliment both the Town of Portola Valley and San Mateo County's Emergency Operations.
This plan should be reviewed annually by the Director of Emergency Services and the Portola Valley Emergency Preparedness Committee.
ACKNOWLEDGEMENTS
Many organizations and committees contributed to this plan; we thank them.
Emergency Services Department, San Mateo County
Sheriff Department, San Mateo County
Emergency Preparedness Committee, Portola Valley
Geologic Safety Committee, Portola Valley
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June 12, 2024 pg. 3
TABLE OF CONTENTS
Section Page
TABLE OF CONTENTS............................................................................................................. 3 I. INTRODUCTION ................................................................................................................ 4 A. Overview ......................................................................................................................... 4 B. Authority.......................................................................................................................... 4 C. Purpose........................................................................................................................... 5 D. Scope.............................................................................................................................. 6 II. CONCEPT OF OPERATIONS ............................................................................................ 8 A. General ........................................................................................................................... 8 B. Public Warning and Notification....................................................................................... 8 C. Direction and Control......................................................................................................10 D. Organization and Assignment of Responsibilities ...........................................................10 E. Community Refuge Areas / Temporary Refuge Areas ....................................................20 F. Transportation Resources ..............................................................................................21 G. Area Security..................................................................................................................21 H. Resources ......................................................................................................................21 I. Marking of Property ........................................................................................................22 III. EMERGENCY CONTACT LIST .........................................................................................23 IV. RECORD OF CHANGES...................................................................................................25 Future work: ..........................................................................................................................25 V. APPENDICES....................................................................................................................26 APPENDIX A – TERMS, ACRONYMS & DEFINITIONS...........................................................27 Acronyms and Abbreviations .................................................................................................27 Definitions .............................................................................................................................27 APPENDIX B – ICS ..................................................................................................................31 APPENDIX C – NOTIFICATION TEMPLATES .........................................................................32 Evacuation / Protective Actions Notice ..................................................................................32 Warning Notice......................................................................................................................33 APPENDIX D – EVACUATION SUPPORTING DOCUMENTS .................................................34 Emergency Notices by Evacuation Level...............................................................................34 APPENDIX E – MAPS AND EMERGENCY GATE LOCATIONS ..............................................35 Emergency Gate Locations ...................................................................................................36 Evacuation Routes ................................................................................................................37 APPENDIX F – COMMUNITY REFUGE AREA / TEMPORARY REFUGE AREA.....................50 APPENDIX G – SEISMIC HAZARDS........................................................................................54 285 of 346
June 12, 2024 pg. 4
I. INTRODUCTION
A. Overview
Evacuation, the protective action of moving people and animals out of harm's way, is a critical aspect of emergency response. It is a process that seeks to preserve and protect life, reduce harm, minimize property damage, and protect the environment during potential or actual threats to a community. In planning for evacuation, the characteristics of the hazard and its magnitude, intensity, speed of onset, and anticipated duration are all significant factors. These will determine the number of people to be evacuated, the distance people must be moved to ensure their safety, the need for reception facilities, and the extent of traffic control and security required.
Thorough preparation ahead of emergency situations, coupled with effective communication throughout the evacuation process, is of utmost importance in ensuring the safety of our community. In Portola Valley, the risk of wildfires and earthquakes present the most likely catalysts for emergency evacuation. Given the geographical layout of Portola Valley with only two main ingress and egress routes - Portola and Alpine Roads - the challenges during an evacuation are amplified due to this limited access. Key establishments that require special attention, such as public schools, numerous preschools, Woodside Priory School, and the Sequoias senior living facility, are situated deep within Portola Valley. These institutions, housing some of our most vulnerable population segments, will require specialized evacuation strategies to ensure the safety and well-being of their occupants during emergency situations.
The community must be prepared to conduct both small-scale (e.g., single facility or limited local) and large-scale (e.g., extensive local and regional) evacuations at all times of the day both from known hazard areas and from unexpected incident locations.
B. Authority
The Town of Portola Valley, Woodside Fire Protection District (WFPD), County of San Mateo Sheriff’s Office and County of San Mateo Department of Emergency Management (DEM), shall maintain plans and annexes covering evacuation, warnings, and sheltering. This Plan works in concert to support existing frameworks and explains how these plans will be implemented during a wildland fire.
The determination of when to initiate an evacuation order during a wildland urban Interface area fire is the responsibility of the Fire Incident Commander (FIC) who serves as the Fire Chief's designee. Law enforcement is responsible for implementing the evacuation and re-entry into the affected areas. In the unlikely event that FIC is unable to implement evacuation and/or the reentry, the Town’s Director of Emergency Services (DES), or authorized designee, or the County 286 of 346
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Director of DEM, or authorized designee may issue a mandatory evacuation order once a local disaster declaration is put in place for their respective jurisdictions. FIC, Director of DEM, Town’s DES or authorized designee, may take subsequent actions, including but not limited to, control of re-entry, curtailment of movement, and denial of building occupancy within an affected area. The San Mateo/Santa Cruz County Community Wildfire Protection Plan (CWPP), which was adopted in 2018 and updated in 2022, calls for jurisdictions to coordinate codes and regulations across all jurisdictions within the planning area to accomplish a balance between each respective entity's mission and needed wildfire mitigation. Wildfire knows no boundaries, therefore necessitating a cross jurisdictional approach to improving wildfire evacuation outcomes is necessary through community planning.
C. Purpose
The purpose of this plan is to direct the evacuation of any portion of the Town of Portola Valley that may be in danger from wildfire and to provide for the general welfare of persons forced to evacuate from their homes or businesses. While this Plan applies to wildland fires, many of these principles may be applied to field operations during evacuation from other hazardous incidents. During a wildfire, the need may arise to move a segment of the population from an area at risk to an area of safety.
No plan can be written so broadly as to anticipate all the circumstances that emergency response personnel may face in attempting to evacuate the population during a wildfire event.
This Plan serves as a guideline. Each incident has a unique set of circumstances and challenges.
The ultimate decision-making authority for evacuation operations rests with the Incident Commander which will likely include a unified or area command. It is likely that multiple jurisdictional authorities will be involved with wildfire response. This plan is intended to provide information to facilitate decision making by the jurisdictional authority and other personnel who are supporting the evacuation/sheltering mission.
This plan provides guidance for a wildland urban interface fire evacuation as it relates to:
• Identification of limited access and egress areas.
• Identification of travel corridors and potential "pinch points". • Identification of community refuge areas for civilians. • Identification of temporary refuge areas for responders. • Identification of individuals who need evacuation assistance. • Identification of vulnerable locations (day care, assisted living, etc.). • Sheltering locations for evacuees.
• Public transportation assistance.
• Security of the evacuated area.
• Notification of the affected population.
• Evacuation Procedures
• Traffic Management
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• Re-entry Protocol
This plan is a snapshot of the Town's current planning and needs to be updated and released frequently as new information is available.
In addition to this plan, a companion document “The Town of Portola Valley Evacuation Preparedness Guidelines” provides residents an overview of the evacuation process and more detail on the standardized ICS.
D. Scope
This plan addresses evacuation issues that are specific to fires in the wildland urban interface, as defined in the San Mateo / Santa Cruz County Community Wildfire Protection Plan (CWPP). As our community continues to expand into once-rural parts of the county, more of our residents settle into what fire prevention professionals call the Wildland Urban Interface (WUI). As the name implies, it is where human development- houses, businesses- share a back fence with land that once was farm, ranchland and forest. Portola Valley expects significant population growth and much of that growth will be in this interface. This evacuation plan outlines the activities and responsibilities of those agencies that will be involved in the evacuation of residents within the Town’s WUI.
E. Situation
• Wildland interface fires can occur anywhere the combination of vegetation and the built environment meet.
• During extreme wildfire conditions, like those experienced in the Camp Fire in 2018 and the CZU Fire in 2020, unless evacuees are already in a vehicle and ready to evacuate, they could find it challenging to escape a rapidly burning wildfire. • Significant portions of the population and of structures in Portola Valley are in the WUI and could be affected by wildfire.
• Vulnerable populations may require transportation assistance during wildfire evacuation. This group includes the elderly, mobility impaired, handicapped/disabled, those without personal transportation, those with pets and livestock, and any other individuals who have access and/or functional needs that may lead to their need for assistance.
• The size, speed, and intensity of a wildfire will determine the number of people to be evacuated, the distance people must be moved to ensure their safety, and the extent of traffic control and security required. In some cases, the utilization of Community Refuge Areas maybe required until primary evacuation shelters can be reached.
F. Assumptions
• Many people will voluntarily evacuate upon being alerted to the danger of wildfire; 288 of 346
June 12, 2024 pg. 7
however, there will be a lag in the decision-making process. • Residents of neighboring areas outside the evacuation zone may spontaneously evacuate when there is concern about an impending wildfire. • A percentage of the affected population will not evacuate regardless of the recommended protective action.
• The evacuation of large numbers of people from vulnerable areas will stress the limited capacities of roadways available for this purpose, potentially requiring substantial time to complete an evacuation. Consequently, an evacuation must be initiated as soon as feasible upon recognition of the threat and must continue to function efficiently until completion. The need to evacuate may happen during the day or at night and there could be little control over the evacuation start time. • A fast-moving wildfire may block the escape routes from the affected area, preventing evacuation. Community refuge areas should be identified which will provide a safe harbor to those citizens unable to follow evacuation orders. • Most evacuees will use personal vehicles to evacuate. Transportation may need to be facilitated for evacuees without personal vehicles or those with mobility Issues. • A large fire could develop after an earthquake (WFE—wildfire following earthquake, see Appendix G)
• Portola Valley has a significant population of large animals, primarily horses.
Evacuating this population will require trailers and extra consideration due to the limited capacities of roadways.
G. Associated Evacuation Plans
All special facilities in the Town (schools, retirement homes, special needs facilities, stables, and businesses) need to have their own established evacuation and re-entry plans which they educate and practice with their population. The Town and its Emergency Preparedness Committee, WFPD, and the SMC DEM, can assist with these plans, but the responsibility for creating these separate plans and keeping them up to date is the responsibility of the individual facilities.
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II. CONCEPT OF OPERATIONS
A. General
Evacuation is one tool to protect people from wildfires, by moving people away from the danger area. Evacuation planning must consider the characteristics of the wildfire such as its magnitude, intensity, speed, and anticipated duration. These characteristics will determine the notification timing, number of people to be evacuated, the distance people must be moved to ensure safety, evacuation areas, routes, and the need for safe refuge areas.
This plan may be activated under any of the following conditions:
• A WUI fire with the potential to require evacuations. • A National Fire Danger Rating System rating of High to Extreme and/or National Weather Service Fire Weather Watch and Warning
• At the request of the jurisdictional authorities or authorized designees, including field incident command.
• Activation of the Town Emergency Operation Center (EOC) in support of a wildfire incident.
• Request for State or Federal firefighting resources.
B. Public Warning and Notification
Upon receiving notification of a possible wildfire evacuation, Fire Dispatch will inform appropriate fire service personnel of the report.
• At the recommendation of the FIC (including a Unified Command), the appropriate jurisdictional authorities will authorize the activation of the Regional Notification System (RNS) or appropriate emergency public notification systems and communicate the desired messaging through the protective actions notice.
Warning and notifications for the public are outlined in the following sections.
1. Protective Actions
• A Protective Actions Notice (See Appendix C) can be issued by the Incident Commander to warn people of danger or impending danger at any time. • Under this plan, Incident Command would issue such a notice using Genasys and Integrated Public Alert and Warning (IPAWS,) in collaboration with San Mateo County DEM.
• The Incident Commander is responsible for the execution of public notifications that utilize incident resources and occur within the evacuation zone.
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June 12, 2024 pg. 9
The following concepts apply:
• All agencies requested to assist with staffing the Evacuation Branch should be notified immediately when there is a potential evacuation (see Organization and Assignment of Responsibilities section of this plan and Appendix B - Incident Command System structure)
2. Protective Actions Procedures
When ordering protective actions, the following sequence should be considered:
• If protective actions are needed, the on-duty Warning Officer should immediately notify all involved agencies. (see Section D) • Develop the protective actions notice.
• Define the area where people should shelter-in-place and the location of Community Refuge Areas.
3. Notifications
• Due to the unpredictability of wildfires, the time needed to implement specific warning procedures and/or the availability of resources, timely warning of individuals may not be possible.
• It is the responsibility of the public to monitor emergency conditions, monitor the media, and take individual protective actions. The notification should be clear as to whether evacuation is recommended or mandatory. • Timely notifications are greatly impacted by the amount of lead time and urgency of the event.
• The Town and its partners will utilize the following tools to share evacuation messaging:
o IPAWS through DEM
o Genasys Protect – available as an app and website.
o SMCAlert – the County’s Emergency Alert System can be set up to allow for emails, reverse 911 calls to landlines and text messages.
o AM 1680 – the Town’s radio station, which can be updated remotely. This communication means covers almost the entire Town and will be operational during power and phone line failures and in vehicles that have AM radio on route during evacuation. o PVForum and Next Door– public electronic bulletin boards with significant resident participation.
o Town email lists and news updates – mailing list maintained by the Town.
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June 12, 2024 pg. 10
o A High-low siren from Sheriff’s vehicles – a special two-tone siren used specially for evacuation.
C. Direction and Control
The National Incident Management System (NIMS), using Incident Command System (ICS) principles, is used to organize the evacuation process as is consistent with federal mandates.
Appendix B outlines the ICS structure.
During a field response operation, the EOC may or may not be activated, depending on the severity and type of incident. If EOC support is requested but not yet established, the on-duty Warning Officer will fulfill EOC functions.
The Incident Command Post (ICP) for a wildfire in the wildland urban interface is the location of the tactical-level, on-scene incident command and management organization. The ICP is comprised of the Incident Commander and immediate staff and other designated incident management officials. The ICP is in the vicinity of the wildfire and is where direct, on-scene control of field response units takes place. Care should be taken not to locate the ICP in a location that could be impacted or impeded by the wildfire.
D. Organization and Assignment of Responsibilities
All agencies, Town/County departments, and organizations with responsibilities in this section of the plan, should develop Standard Operating Procedures that detail how the components of this plan are to be implemented at the local level.
The following sections delineate responsibilities according to the existing evacuation processes and will be outlined in the Town of Portola Valley’s Emergency Operations Plans.
1. Notification
a. Initial Warnings Responsibilities:
• FIC – Report to WFPD Command Staff
• On-Site PIO - Social Media, On-site Media,
• EOC- Social Media, AM Radio, Other Notifications
• DEM – IPAWS
• IC or designee – Genasys Protect
• PIO - On-site Media
• SMC Sheriffs - Door-to-Door
b. Fire Incident Command (FIC) Responsibilities:
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• Establish situational awareness, assess fire severity, and determine resource needs.
• Communicate information to the Town DES.
• Conduct a situation assessment to determine if an evacuation is warranted and advise the SMC DEM.
• Request activation of the EOC, if needed.
• Determine if "Shelter in Place, Warning, Advisory or Evacuation Order" is appropriate.
• Identify evacuation areas and make the evacuation zone request to the DEM / EOC.
• Determine if voluntary evacuation is needed. If so, request notification through the Public Warning Officer.
• Establish an ICP and staging area as soon as possible and ensure that the location of the ICP Is disseminated to all responders. c. Town of Portola Valley Director of Emergency Services (DES) or Designee Responsibilities:
• Emergency management, at the local government level, is established in State law, and local ordinances. Town of Portola Valley, through ordinance designates the Town Manager as being the Director or Emergency Services and is responsible for directing the emergency management program in the Town. The DES can designate an individual to coordinate that program.
• Emergency management provides the means for command, control, and communications for multiple agencies and departments that respond to an event or a crisis.
• The jurisdictional designee monitors a 24-hour number, and coordinates with the Incident Commander or WFPD designee. • Coordinates/manages implementation of roles and responsibilities identified in this Plan.
• Coordinates/manages interagency resource ordering and coordination.
• Coordinates/manages public warning and notifications. • Initiate a mandatory evacuation when requested by the Incident Commander.
d. Warning Officer Responsibilities:
• Responsible for the dissemination of all protective action statements and information required for the immediate preservation of human life. • Responsible for activating warning notification systems, crafting the message with IC and disseminating public warning information. (See 293 of 346
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Section 3d regarding re-entry notifications, and Appendix D, Evacuation Supporting Documents)
• If the EOC is activated, the notification process is completed in coordination with the Lead Public Information Officer, who will either be at the ICP or the EOC.
• Before an EOC activation, the Warning Officer role will be initially filled by WFPD designee, County of San Mateo Sheriff's Office designee or County of San Mateo DEM designee.
• If the Incident Commander determines the need for a protective actions statement, the Warning Officer will inform WFPD Chief Officer on call or call the 24-hour number for the SMC DEM duty officer. e. Law Enforcement Responsibilities:
• Conducts evacuation of the affected area, in coordination with Fire.
Evacuation includes warning residents, arranging, and coordinating transportation, identifying mass transportation collection points, establishing evacuation routes, and securing the evacuation zone. • Sweeps the evacuation area to ensure that all those at risk have been advised of the potential need to evacuate.
• Develops incident-specific traffic management plans with other agencies and departments. Controls traffic and establishes alternate and evacuation routes.
• Controls access by both pedestrians and vehicles to the disaster or hazardous area, where appropriate, in coordination with Fire and other jurisdictional agencies.
• Documents the status by address:
o Made contact and people evacuated.
o Made contact and people refused to evacuate, and contact info collected.
o Made contact and additional resources required to complete the evacuation.
o No contact was made.
f. Lead PIO / PIO Responsibilities (WFPD or County):
• Distribute emergency messages via IPAWS and Genasys
• Distribute emergency messages to the media, post to social media, and post to the Town/County website.
• Coordinate and manage media requests.
• Establish a media staging area in coordination with the IC. • Staff the on-scene command post during the response phase, with the EOC PIO in support. In such cases, the EOC PIO will take direction from the Lead PIO at the ICP, who will take direction from the IC. 294 of 346
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• Follow framework outlined in the Town of Portola Valley’s PIO Binder (to be updated and found in the EOC)
• Establish Joint information Center (JIC).
2. Evacuation Decisions
The Incident Commander will assess the need for evacuation, plan the evacuation and coordinates support for the evacuation effort. Evacuation planning should resolve the following questions:
• What areas or facilities are at risk and should be evacuated? • How will the public be advised of what to do?
• What travel routes should be used by evacuees?
• What transportation support is needed?
• What assistance will those with additional needs require? • What traffic control is needed?
• Does the anticipated duration of the evacuation make it necessary to activate shelter/mass care facilities?
• How will evacuated areas be secured?
• Where do you want the evacuees to go?
• Where do you want animals to go?
a. Fire Incident Command (FIC) Responsibilities:
• Identify evacuation areas on Genasys and Coordinate with DEM, EOC/DOC, and the JIC/PIO.
• Utilize evacuation maps (Appendix E) to identify potential traffic control measures, evacuation routes, and personnel assignments. • Assign Public Information Officer (PIO) or JIC to coordinate media information.
• Establish an Evacuation Branch.
• Evaluate and determine whether law enforcement’s role will be as an agency representative or unified commander, depending on the scope of the incident.
• Assess and validate the need for an Evacuation Warning, Evacuation Order, and/or Shelter in Place
o Determine the location, potential size, and direction of Incident travel or spread.
• Unified Commanders determine potential for incident spread and request the appropriate resources to complete the evacuation and mitigate the incident concurrently.
o Identify areas that must be immediately evacuated and label “evacuation order” areas.
o Identify areas that should be notified of the likelihood of evacuations within a two-hour time frame and label “evacuation 295 of 346
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warning” areas.
• Identify traffic control points and levels of closure. o Determine Hard Closure, Soft Closure, or Resident Only Closure • Determine and disseminate evacuation routes.
• Temporary Evacuation Points (TEP) should be established if an evacuation location has not been determined.
o Fire and law enforcement need to collaboratively work together to identify, select, and establish a safe location for a TEP. o The TEP needs to be in the direction of the evacuation route and be large enough to temporarily accommodate evacuees until a shelter is established.
o Park-and-Rides, rest stops, or the parking lot of a government building are some examples of possible TEP’s.
o A representative from fire or law enforcement should be assigned to the TEP to keep evacuees informed on changes during the response.
• Shelter Locations coordination with local EOC and/or DEM/Red Cross. • Complete initial evacuation plan utilizing online evacuation management platform software.
• Law enforcement (Agency Representative or Unified Incident Commander) will advise the appropriate dispatch center and the DEM of all evacuation orders, evacuation warnings, or shelter-in-place zones. • Law enforcement (Agency Representative or Unified Incident Commander) shall either send a mass notification messaging, using the most appropriate platform for the incident location, or request DEM to send the notification. Notification systems include:
o Local agency mass notification system, such as SMC Alert o SMCAlert is an opt-in system with limited reach.
o Wireless Emergency Alert (WEA) regional notification system is sent to all phones within an identified area.
• Coordinate closely with command and general staff managing the incident.
• Fire and Law will identify a PIO for the incident and make them the point of contact for the media.
• Fire and Law will develop and validate information for release to the news media and public through the Incident Public Information Officer (PIO) ― If the County Emergency Operations Center (EOC) is activated, the Joint Information Center (JIC) will be staffed in support of the EOC, as needed.
Travel Routes for Emergency Responders:
• Routes shall be coordinated with Incident Command, Operations and Logistics. Routes for Evacuation Order areas should be determined first. • Consider transportation and barricade needs early, order appropriate agency.
• Animal/pet shelter locations must be coordinated by ICP and DEM. • Deployment of the Large Animal Evacuation Team will be requested through DEM and coordinated with the Operations Section. b. Town of Portola Valley Director of Emergency Services (DES) Responsibilities:
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• The California Emergency Services Act and California Disaster Act places overall responsibility for the management of local disasters with whom was appointed by the Town; that is the Director of Emergency Services. Through local ordinance, the appointee is the Town Manager.
• The Executive Order of the Governor Relating to Emergency Management provides that the DES, when a State of Local Disaster has been declared, exercise similar powers on an appropriate local scale as have been granted to the Governor in the California Emergency Services Act.
• A Disaster Declaration is also required when seeking State or Federal assistance, including a Presidential Disaster Declaration. c. Law Enforcement Responsibilities:
• Under unified command or agency representative establish Evacuation Branch.
• Conduct evacuations.
• Establish anti-looting security patrols, when safe to do so, for evacuated areas within the perimeter.
• Assist "Group" facilities (i.e., retirement centers, schools, and daycare centers) that may need evacuation assistance.
• Dispatch Law Enforcement to Community Refuge Areas once identified by Incident Commander.
• Restrict access to evacuation areas by anyone other than responders, media, or assigned resources.
• Identify specific actions to maintain a smooth flow of traffic from evacuation routes to Community Refuge Areas, including traffic control points (See Appendix E).
• Provide staffing and operational control barricade plans, including location and staffing potential for one-way/reverse-lane operations, in coordination with Town Public Works and SMC Public Works. • Request signal light timing to increase the egress from an area only after officers are in place to direct traffic.
• Coordinate law enforcement activities with other emergency services. • Request towing services when needed to clear disabled vehicles from evacuation routes.
d. Town EOC and SMC DEM Responsibilities:
• Coordinate evacuation operations between the affected areas and implementation of an evacuation.
• Monitor evacuation of special needs facilities, coordinate evacuation assistance, and coordinate with law enforcement and others as 297 of 346
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appropriate to facilitate transportation of special needs evacuees to alternate locations, if requested.
• Establish shelters, if needed.
e. Town and SMC Public Works Responsibilities:
• Provide traffic control devices upon request and facilitate any traffic signal light changes.
• Assist in keeping evacuation routes open.
• Provide barricades and barriers to restrict entry to evacuated areas and other areas where entry must be controlled, in coordination with law enforcement.
f. County of San Mateo Public Works and San Mateo Transit District Responsibilities:
• The respective Transportation Department and Public Works Departments are the primary agencies for the transportation functional responsibility.
• Monitors traffic flow during major events/emergencies from the Traffic Management Center.
• Responds to signal outages following disruption of services. • Coordinate with appropriate personnel to determine the need to implement contra flow measures in areas to be evacuated. g. County of San Mateo Animal Control (with contracts with the Peninsula Humane Society & SPCA) Responsibilities:
• Coordinate arrangements for facilities for pets arriving with evacuees, if necessary.
• Be prepared to provide supplies such as pet food, kennels, etc., if needed.
g. County of San Mateo EMS Responsibilities:
• Coordinate transportation for those who need medical care. h. San Mateo County Transit District Responsibilities:
• Every effort should be made to encourage evacuees to leave in their own vehicles. In cases where it is not practical or where some may not have the means to do so, buses or shuttles should be used to transport evacuees.
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• All transportation requests should be routed through Fire Dispatch/Communications Center.
i. Emergency GIS Response Team (GIS-ERT) Responsibilities:
• Use Geographic Information System (GIS) mapping software, as available, to map the burn to determine which homes have been destroyed or may be in the path of a wildfire.
• Help determine the best routes out of areas to be evacuated. • Assist with repopulation mapping using incident maps, in compliance with the National Wildfire Coordinating Group.
3. Re-Entry
The process for re-entry into the evacuated areas must be coordinated to ensure the safety of the public, protection of property, and the continuation of response and recovery activities. After the affected areas are determined safe by the Incident Commander. The decision to allow re-entry into the affected/evacuated area will be made by the original issuing authority, after mitigation of hazards. For limited incidents, the Incident Commander will normally make the decision to return evacuees as is appropriate and safe in conjunction with Town DES. For large scale evacuations, the decision of when to permit residents to return to the affected area will be made cooperatively between the Town EOC, WFPD, DEM, and municipalities in the impacted areas.
(Prior to formal authorization of re-entry, residents with a bona-fide emergency, as determined by the Incident Commander, may be escorted back to their residence, if it is safe to do so. Requests to enter the restricted area should be made through the Liaison Officer and approved by the Operations Chief.)
Informing Evacuees of Re-Entry Procedures
Public Information Officers at the Incident Command Post, EOC and JIC will coordinate messaging regarding re-entry procedures. This will be done through multiple means, including news releases, public briefings, social media, website messaging and notifications.
The decision to allow re-entry will be based on an overall evaluation of the situation, including the following major factors:
• Wildfire Areas - Wildfire activity is controlled and no longer a threat to the public.
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• Access - Following a major event, a survey (ground or aerial) of the impacted areas should be conducted immediately to identify and prioritize the most seriously damaged areas of the locality. This can determine the level of damage to major routes into the area and help to determine the time needed for debris clearance from those routes.
• Essential Emergency Services- Emergency services agencies that have been moved to a safe haven prior to an evacuation need to return to their service areas.
• Public Health – Health hazard advisory has been lifted and declaration has been stated that the property is clear of hazardous waste and structural ash and debris. Water and sewer services are operating, or reasonable accommodations are in place or available.
• Subsistence - Food is available or made available in the impacted area. • Utilities - Electricity, water, telephone, propane, and natural gas services are operating, or information is available about when they will be available in the affected area or when reasonable accommodations are in place or available. • Structures have been inspected and deemed safe for occupancy. • Existing services can support the people already in the impacted area as well as an additional influx of people.
The last step after the evacuation order is lifted is to declare “normal” status and demobilize resources.
a. Town’s Director of Emergency Services and/or Incident Command Responsibilities:
• Determine when and what areas will be reopened.
• Support the incident commander and EOCs recommendations on reentry. b. Incident Commander Responsibilities:
• Provide directions regarding evacuation re-entry based on safety and incident stabilization.
c. Law Enforcement Responsibilities:
• Determine when and what areas will be re-opened.
• Allow entry of designated responders to include police, fire, city, or other designated utility workers.
• Determine if private utility workers are allowed into the area. • Allow residents with appropriate ID access to designated areas. 300 of 346
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• Allow media access with valid press ID, pending Incident Commander's approval.
d. Public Information Officer (PIO) Responsibilities (County or WFPD):
• Communicate re-entry information to evacuees upon approval by the Incident Commander.
• Use the media to advise evacuees how and when they will be able to re-enter the restricted area including:
✓ Entry routes; communicate re-entry information to evacuees upon approval by the incident commander.
✓ Re-entry time and date.
✓ The geographic area is under restriction.
✓ List of restrictions.
✓ Availability of utilities.
✓ ID requirements.
• Coordinate with the Town Public Works or County of San Mateo Public Works, to utilize Variable Messaging Signs (VMS) and with both 2-1-1 and 3-1-1 as additional communication sources. • Public information for returnees should address issues such as:
✓ Documenting damage for insurance purposes.
✓ Caution reactivating utilities and damaged appliances. ✓ Cleanup instructions.
✓ Removal and disposal of debris.
✓ Post-fire safety.
e. County of San Mateo Public Works and/or Town Public Works Responsibilities:
• Coordinate with the PIO regarding the use of Variable Messaging Signs (VMS) signs to direct traffic.
4. Sheltering
The DEM is capable of rapidly initializing a flexible sheltering framework dependent on the needs of the incident. For sheltering operations DEM and EOC will coordinate shelter management.
Individual agency responsibilities can be modified to match the sheltering needs and management structure of the specific incident.
a. Sheltering Responsibilities:
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• Incident Command or their designee will make the request to initiate sheltering operations.
• Shelter requests should be directed to the DES or DEM. For shortterm/small-scale sheltering needs, the Emergency Managers may coordinate with Town stakeholders to identify available facilities. • For large scale sheltering operations, the EOC will coordinate with regional stakeholders to identify facilities.
E. Community Refuge Areas / Temporary Refuge Areas
The fire service has pre-identified criteria for Safe Refuge Areas within the wildland urban interface that may provide a safe area for those citizens who are unable to safely evacuate the hazard area. A person should be able to survive the radiant heat and hot smoke or gas from the fire without Personal Protective Equipment (PPE).
Most importantly, citizens should heed the advice of public safety personnel to leave the affected area and evacuate as soon as possible. If a citizen Is unable to evacuate the area, Community Refuge Areas can be used, although there is no guarantee of safety. Safe Refuge Areas should only be used as a last resort.
The Incident Commander or EOC Director should ensure that the locations of Safe Refuge Areas within the affected area are given to the media for presentation to the public. The public should be advised to move to the side of the Safe Refuge Area opposite the direction in which the fire is moving.
Examples of Community Refuge Areas include:
• Shopping centers.
• Parking lots.
• Hardened structures with Class A roofs (i.e., schools). • Golf courses.
• Areas that have been completely burned.
• City and county parks (Irrigated landscape).
• Open spaces {short grass).
• Irrigated fields.
• Rocky/gravel areas.
• Lakes.
• The exterior of buildings may be used as a shield against the flame front. (See Appendix F for pre-designated locations)
Pets should be allowed at all Safe Refuge Areas if they are properly restrained (or in carrier/crates) by their owners. Large animals such as livestock may be housed at locations determined by SMC Large Animal Rescue Group.
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F. Transportation Resources
Authorized personnel should make the request through County of San Mateo Public Safety Communications and identify the resources needed.
Additional coordination concepts to consider include the coordination with area schools and school districts. Any required school evacuations should be coordinated with the affected school system. Normally, school buses will be used for this transportation whenever practical.
G. Area Security
The following steps should be taken to facilitate area security. • Immediately close the affected area to inbound traffic during the evacuation. The affected area should be closed to all except emergency vehicles. • The Incident Commander will determine when the area is safe to re-occupy. • Law enforcement personnel should be placed at strategic locations to prevent unauthorized entry or reentry into the evacuated area.
• Due to the dynamic nature of a wildfire, the location of checkpoints will vary. The Town Public Works and County Public Works should be contacted for barriers to temporarily block streets leading into the burn area that will not be reopened for some time. • Law enforcement personnel should be used to staff ingress points. • Do not allow residents (Including those who voluntarily evacuate) into the restricted area unless specific policies and procedures are established accordingly. • County Animal Control and SMCO Large Animal Rescue Group will coordinate with appropriate personnel in the EOC to address the concerns of residents who evacuated without their pets.
H. Resources
General emergency response resources that may be required to conduct an evacuation are listed in the Portola Valley Emergency Operations Plan, and include the following:
• Resource Identification
• Coordination with other Jurisdictions
• Resource Management
• Private Coordination
✓ Special Needs Healthcare
✓ Schools and Daycares
✓ Business
• Donation Tracking and Volunteer Management
• Relocation Assistance
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I. Marking of Property
The Incident Commander may designate a flagging, marking system (Urban Search and Rescue Marking System), or placard system (WUI placard System), which can be used to indicate that a house or business has been checked for occupants. The Incident Commander would determine color and/or type of markings to be used.
Markings can be used to coordinate:
• Situation or damage assessments.
• Controlled re-entry.
Firefighters can staple or tape the WUI placard on an object near the driveway, e.g., mailbox, tree etc., so that it is plainly visible from the street to other responders. (See Appendix C).
Law enforcement and firefighters can wrap pre-identified tape on an object near the driveway, e.g., mailbox, tree etc., so that it is plainly visible from the street to other responders. • Different colors can be used to show that occupants are not present, or are present, but have elected not to evacuate (during a voluntary evacuation). • If a residence or business has not been checked for occupants, no tape should be used. • Damaged homes or businesses should be marked to indicate if the building has been checked for victims.
• Tape or other Identification methods could be used to indicate whether a property has been deemed safe to re-enter.
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III. EMERGENCY CONTACT LIST
Agencies Contact Office Phone Numbers
Animal Control
California Division of Homeland
Security & Emergency Management
State Emergency
Coordination Center
(916) 845-8510
California River Forecast Center Hydrologist (916) 979-3056 California Dept. of Commerce,
Community & Economic Development
Flood Insurance
Program
(800) 397-3240
California Dept. of Environmental
Conservation
Disaster Coordinator
(primary)
(916) 323-2514
American Red Cross, California Office Disaster Services (415) 427-8000 CHP - California Highway Patrol (Local or Regional
Office)
(800) 835-5247
California Dept. of Conservation Main phone line (916) 445-0732 California Army National Guard Headquarters: (916) 854-3000 California Air National Guard: Headquarters, Camp: (916) 854-3000 County of San Mateo Department of
Emergency Management
Duty Officer Call SMC PSC
County Public Safety Communications
Large Animal Rescue
National Weather Service Web https://www.weather.gov/
FEMA - Federal Emergency
Management Agency
Customer Service
number.
(800) 621-3362
WFPD - Woodside Fire Protection
District
Main phone line (650) 851-1594
Town of Portola Valley Main phone line (650) 851-1700
CAL FIRE - California Department of
Forestry and Fire Protection
Main phone line
administration
(650) 573-3846
Cal Water - California Water Service Main phone line (650) 854-5454 Caltrans - California Department of
Transportation
Main phone line (916) 654-5266
PG&E - Pacific Gas & Electric Main phone line (800) 468-4743 County Public Works
Town Public Works
San Mateo County Transit District
West Bay Sanitary Main phone line (650) 321-0384
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Personal / Agency Name Frequency/Channel Phone Number
Resources for livestock evacuation for Portola valley:
1. County of San Mateo Large Animal EVAC
www.smclaeg.org [email protected] 650-684-0616
2. Halter Project Animal disaster preparedness + Response www.HalterProject.org [email protected]
James Spencer
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IV. RECORD OF CHANGES
Portola Valley Evacuation Plan
The Evacuation Plan, including appendices, will be reviewed, and approved on an as-needed basis. All updates and revisions to the plan will be documented. Future work items are listed below.
The goals of the revision process are:
1. To ensure the most recent version of the plan is disseminated and implemented by emergency response personnel.
2. To track and thoroughly document all changes.
Future work:
• Complete and verify contact phone numbers
• WFPD to verify emergency exits and gates are in their database • Complete education on use of and access to the notifications systems: IPAWS, Genasys, SMC Alert, AM1680, and N5 sensors.
• Consider adding IPAWS, “High Low / Time to Go” and Genasys Protect • Incorporate Flamemapper research as it becomes available • Create a more detailed plan for moving large animals
• Define Ag pass procedures
• Define CERT’s role in the evacuation plan
• Follow-up on shelter operations, MOUs with local partners and the Red Cross. • Expand this plan to include non-WUI fire evacuation
• Consider the implications of having a virtual EOC
• WFPD, Portola Valley and the County should conduct both small-scale and large-scale evacuations at different times of the day and with simultaneous evacuations from multiple sites.
• Prepare for the upcoming 2025 evacuation drill (WFPD and County joint exercise) • Update evacuation maps based on Ladris studies
Description of Changes Location of Change Change Made
By
Date of
Change
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V. APPENDICES
Appendix A: Terms, Acronyms and Definitions
Appendix B: Incident Command System
Appendix C: Notification Supporting Documents
• Sample Protective Actions Notice
• Sample Warning Notice
Appendix D: Evacuation Supporting Documents
• Sample Emergency Notices by Evacuation Level
Appendix E: Maps and Emergency Gate Locations
Appendix F: Community Refuge Area / Temporary Refuge Area Appendix G: Evacuation during a Wildfire Following an Earthquake 308 of 346
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APPENDIX A – TERMS, ACRONYMS & DEFINITIONS
Acronyms and Abbreviations
CERT Community Emergency Response Team
CRA / TRA Community Refuge Area / Temporary Refuge Area CWPP Community Wildfire Protection Plan
DEM County of San Mateo Department of Emergency Management DES Town’s Director of Emergency Management
EMC Emergency Management Coordinator
EOC Emergency Operations Center
EOP Emergency Operations Plan
GIS Geographic Information System
IC Incident Commander
ICP Incident Command Post
ICS Incident Command System
JIC Joint Information Center
NFDRS National Fire Danger Rating System
NIMS National Incident Management System
NRP National Response Plan
PIO Public Information Office or Officer
PPE Personal Protective Equipment
REOC Regional Emergency Operations Center
RNS Regional Notification System
SIP Shelter-in-Place
SMC County of San Mateo
SMC ALERT San Mateo County Primary Alert & Warning System SMCSO San Mateo County Sheriff’s Office / Officer
SOP Standard Operating Procedure
UC Unified Command
WFPD Woodside Fire Protection District
WUI Wildland Urban Interface
Definitions
A Re-entry point An area within a previous evacuation zone where residents may return according to temporary entrance times which are assigned by officials to property owners who are required to abide by stipulations and requirements established by authorities.
Safe Refuge Area
(CRA)
A temporary, safe location to shelter citizens until either a safe evacuation route is opened, the fire threat is mitigated, or evacuees return to their homes. This may be a local setting where neighborhood citizens may congregate close to their homes, such as schools, farms, parks, vineyards, shopping centers or large parking area. CRA's may be formalized for specific areas on written plans. (See Appendix F)
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Demobilization The process of standing down response resources in an efficient and timely manner providing considerable cost benefits.
Evacuation An organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas. (The National Incident Management System, NIMS)
Evacuation Order A lawful order issued by a jurisdictional authority, to leave immediately due to an immediate threat to life. The area is lawfully closed to public access.
Evacuation
Order(s) Lifted
The formal announcement of lifting evacuations in an area currently under evacuation.
Evacuation
Warning
Alerting and warning of persons in a defined area of the potential need to evacuate due to threat to life and/or property in response to an emergency. Those who require additional time to evacuate, and those with pets and livestock should leave now.
Genasys A commercial software application designed to help first responders manage evacuations during an emergency. County of San Mateo has purchased Genasys, and it is now in-use throughout Portola Valley by our public safety agencies to bring fire, law, emergency services and the community together before, during, and after an emergency.
Protective Action Actions taken by emergency management officials which are designed to protect community members in the event of a wildland urban interface fire. These actions may include directing the public to evacuate, shelter in place, or seek community refuge areas.
Public Warning
Notice
Notification of the public about the need to monitor the media about emergency conditions, special instructions, and/or the need to take protection actions due to a wildfire in the wildland urban interface.
Re-entry The controlled period in which to allow specific residents to Return to or survey a previously evacuated area or property.
Repopulation The return to areas deemed safe by officials where structures are intact, allowing residents and business owners to move back in for long term habitation.
Shelter-in-Place Sheltering in Place is a directive to go indoors, when conditions require that you seek protection in your home, place of employment or other location if a wildfire threatens the area.
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shelter in place is an option. (See Appendix F).
Special Facilities Certain facilities which house or serve populations that cannot care for themselves during emergency situations and/or require unique support services. Such facilities include:
● Schools and day care centers, where students require supervision to ensure their safety.
● Retirement and Nursing homes, where patients need specialized health care personnel and equipment to maintain their health. ● Private businesses with large numbers of out-of-town visitors that may not be familiar with evacuation procedures.
Special Needs
Populations
Individuals in the community with physical, mental, or medical care needs may require assistance before, during, and/or after a disaster or emergency after exhausting their usual resources and support network.
Special needs populations may also include economically or culturally isolated populations within the community.
Variable Messaging
Sign (VMS)
An electronic traffic sign that is often used on roadways to give travelers information about special events, traffic congestion, roadwork zones, or speed limits on a specific highway segment. They may also ask vehicles to take alternative routes, limit travel speed, warn of duration and location of incidents or just inform of the traffic conditions.
Visitor Population Individuals visiting or staying in a place outside their usual place of residence. Visitor population includes workers, employees and business and leisure travelers present in the jurisdiction, whether for single day or overnight stays.
Warning Officer The official responsible for activating various warning notification systems and disseminating public warning information.
WFPD Chief Officer WFPD Fire Chief, Deputy Fire Chief, Division Chief/Fire Marshall
TYPES OF INGRESS TRAFFIC ROAD RESTRICTIONS
Contraflow Contraflow is when vehicles travel in the opposite direction of a lane's normal traffic flow. This occurs during an evacuation, when all traffic lanes move toward safety and away from the hazard.
This may restrict all Ingress traffic.
Hard Closure Closed to all traffic except Fire and Law Enforcement.
Ingress Traffic Road A designated route or roadway specifically for inbound traffic.
Resident only Closure Soft closure with the additional allowance of residents and local 311 of 346
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government agencies assisting with response and recovery.
Soft Closure Closed to all traffic except Fire, Law Enforcement, and critical incident resources (i.e., Utility, Caltrans, City/County Roads etc. or those needed to repair or restore infrastructure).
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APPENDIX B – ICS
Fire Incident
Commander
Plans Section
Chief
Operations
Section Chief
Evacuation
Branch Manager
Law Enforcement
Evacuation Group
Perimeter Unit Evacuation Unit
Security Unit Interior Patrol
Unit
EMS Evacuation
Group
Transportation
Unit
Shelter Triage
Unit
Fire Evacuation
Group
Evacuation Unit
Shelter Unit
Re-Entry Housing
Unit
Logistics Section
Chief
Public
Information
Officer
Liaison Officer
Safety Officer
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APPENDIX C – NOTIFICATION TEMPLATES
Evacuation / Protective Actions Notice
Date:
Time:
The (name of agency ordering the evacuation) advises the public to immediately:
EVACUATE
SEEK SHELTER INSIDE THE BUILDING THAT YOU ARE IN
In the area of (part of the town) due to a (type of incident) located at (location) .
Zone number:
Due to the nature of the incident, you shall act:
Immediately
Within hours
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Warning Notice
The Fire Department advises the public to heed the following evacuation direction and act immediately to ensure life safety.
Nature of Evacuation:
• Voluntary
• Mandatory
Protective Actions:
• Evacuate via safest route leading away from the wildfire. • If unable to leave the area, move to the nearest Safe Refuge Area; like a church or large parking area.
• Shelter in place only as a last resort for survival.
Evacuation FAQ:
• Persons in the evacuation area should use their own transportation to immediately leave the area.
• If unable to reach evacuation route or if route is compromised, seek shelter in a Safe Refuge Area such as a large, paved area, irrigated open space such as ball fields (provide location or criteria) .
• As a last resort Shelter in Place, unless structures are burning or highly vulnerable to ignition. Stay Inside, close all windows and doors and shut off all ventilation.
• Persons who are trapped or cannot leave the area should call 9-1-1 immediately to request emergency transportation.
• You will be out of the area for an extended period. Take critical items such as eyeglasses, prescription drugs, special medical equipment, and pets, but do not delay for possessions.
• Do NOT re-enter the evacuation area, doing so puts you and responders at risk. • Persons needing shelter should report to (shelter name and location as Identified in Evacuation Preplan map)
Evacuation Zone #:
Subdivision Name:
Closest Shelter:
Closest SRA:
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APPENDIX D – EVACUATION SUPPORTING DOCUMENTS
Emergency Notices by Evacuation Level
Level I (1): EVACUATION ALERT
Ready: A wildfire threat is in your area, and conditions indicate that potential threat to life and property are severe. Provide information to residents about the situation, but no action is required. It would be wise to consider planning and/or packing, in the event an evacuation becomes necessary.
Level II (2): EVACUATION WARNING or NOTICE
Set: High probability of a need to evacuate. Residents should be advised to prepare to evacuate at a moment’s notice. Take necessary steps to secure valuables, livestock, pets, and personal belongings for a short notice evacuation. Now is the time to move person(s) with mobility or medical issues.
Level III (3): EVACUATION ORDER
Go: Occupants of the affected area(s) are asked to evacuate within a specified time period or immediately, by pre-designated route(s). Perimeter roadblocks are typically established. The risk of fire is imminent. Grave danger may face those who do not depart. 316 of 346
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APPENDIX E – MAPS AND EMERGENCY GATE LOCATIONS
The neighborhood within the Wildland Urban Interface have been modeled to determine:
• Evacuation Complexity
• Primary and Secondary evacuation routes
• Locations requiring traffic control personnel or devices to direct evacuation traffic and to restrict re-entry into the evacuation zone.
These maps break down each neighborhood located within the Wildland Urban Interface and show traffic evacuation routes, control points, safety locations, and optimal use of two-way or all one-way traffic.
The maps will be available through PDF, online and the Emergency Operations Center. 317 of 346
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Emergency Gate Locations
Gate Location with Town Padlock Type Gate Location with Town Padlock Type 1a Russell Avenue at Hayfields Road (3
gates)
Gate 7 Los Trancos Rd to Buck Meadows Dr. Gate
1b Russell Avenue to Wayside Road Gate 8 Alpine Road to Indian Crossing Gate 2 Hidden Valley Lane at Possum Lane Bollard 9 Nathorst west (end of) to Alpine Road Gate 3 Iroquois Trail (end of) to Georgia Lane Bollard 10 Creek Park Drive (end of) to Alpine Road Gate 4 Sausal Drive (end of) to Cherokee Way Gate 11 Campo Road (end of) to Prado Court (end of) Chain
5 Georgia Lane at Grove Drive (2 gates) Gate 12 Los Trancos Rd to Buck Meadows Dr. Gate 6 Escobar Drive (end of) to Nathhorst east
(end of) Gate 13 Buck Meadow Dr to Old Spanish Trail Chain 318 of 346
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Evacuation Routes
Due to unforeseen circumstances or hazards, it may be necessary to alter traffic control points or routes of egress. Residents should be prepared to use an alternate route or shelter in place location. No evacuation route in the chaos of a fire or other hazard can be guaranteed to be open. Residents are encouraged to evacuate as early as possible during a warning to avoid blockages during an order.
The complete Portola Valley Wildfire Traffic Evacuation Capacity Study done in 2022 can be found at www.portolavalley.net/home/showdocument?id=16378&t=63794445. These maps are placeholders that will be replaced by maps based on the Ladris study. 319 of 346
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Emergency Exit from
Sequoias into Windy
Hill Parking lot.
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APPENDIX F – COMMUNITY REFUGE AREA / TEMPORARY
REFUGE AREA
The refuge areas outlined on the following pages are possible locations that require careful consideration when making the determination to send residents to these locations. It is highly recommended that residents be advised to completely evacuate the Fire District. (Note: The Fire District recommends creating agreements with larger refuge areas completely outside of the Fire District’s boundary lines such as San Mateo Expo Center, Stanford Campus, Community Centers in Menlo Park, and Palo Alto)
Canada College
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Horse Park at Woodside
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Town Center and Town Center Tennis Courts
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Corte Madera School and Frog Pond
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APPENDIX G – SEISMIC HAZARDS
Evacuation of Portola Valley During a Wildfire Following an Earthquake The next strong earthquake that strikes Portola Valley will create many road blockages.
Multiple fires could ignite due to the severe shaking. The major roads must be immediately cleared of obstructions after the earthquake for people to evacuate.
The question facing the Town of Portola Valley is when—not if—a damaging earthquake will strike Portola Valley. A powerful earthquake (magnitude six or greater) will certainly block roads and start fires. Water, communications, and energy systems may be heavily damaged, hampering shelter-in-place directives. A large fire developing after an earthquake (WFE— wildfire following earthquake) will severely hinder evacuation of the Town. All the evacuation routes could be impacted by offset roadbeds, broken pavement, and other blockages, impeding both egress and ingress. If not quickly repaired, road blockages could be catastrophic. As an example, the photograph below, taken shortly after the magnitude 7.9 (M7.9) 1906 earthquake, shows ground displacement that rendered upper Alpine Road impassable to vehicle traffic. We expect similar road damage from the next large earthquake on the San Andreas fault system.
Alpine Road shortly after the M7.9 1906 earthquake. Vertical offset of Alpine Road 5 miles west of Stanford University. Per J. C. Branner. The wide rift in the foreground was created by the rupture of the San Andreas fault but crosses the 1906 fault trace at an angle. This 1906 photograph was published in The California Earthquake of April 18, 1906: Report of the State Earthquake Investigation Commission (1908). Digital copy from the Andrew C. Lawson Collection, BANC PIC 1957.007, The Bancroft Library, University of California, Berkeley. Courtesy of UC Berkeley, Bancroft Library. 336 of 346
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Powerful earthquakes trigger numerous secondary hazards in addition to wildfires. Besides creating direct surface ruptures, earthquakes produce strong shaking that can cause trees and/or power poles to fall across roadways and can damage bridges and culverts. Intense seismic shaking also causes liquefaction of saturated ground, off-fault surface displacements, landslides, and/or mudslides. Major earthquakes may also trigger surface displacements on smaller faults.
On the following pages, the map and its explanation of symbols show locations where earthquake hazards may disrupt Portola Valley’s main evacuation routes. These essential arteries may be locally blocked, slowing or prohibiting rapid evacuation during a WFE event.
Immediate repair of major roadways will be essential to our survival. It is difficult to predict exactly where blockages will occur after a particular earthquake and unlikely that all potential blockages shown on the map will occur during one event. In Portola Valley, many seismically active faults are well mapped and precisely located, whereas features for a range of other breaks are less well documented and/or are poorly located. The map employs red lines for faults: heavy solid lines indicate well-documented breaks, whereas long and short dashes mark progressively less well-proven faults. Moreover, because Portola Valley is broadly covered by vegetation and surficial layers of unconsolidated alluvium and soil, which obscure evidence of old surface ruptures, many hidden faults may well exist but are yet to be discovered and mapped.
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TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Sharif Etman, Town Manager
Tony McFarlane, Finance Director
Cindy Rodas, Administrative Services Manager
DATE: June 12, 2024
RE: Preliminary FY 2024-25 Budget Discussion and Adoption
RECOMMENDATION
Staff recommends that the Town Council Review and Adopt the Proposed Preliminary Budget for FY 2024-25
Due to competing priorities, last-minute developments at the State level, and the hiring of key personnel in recent months, staff are submitting a proposed preliminary budget that will be revised in September (September Revision). This will allow staff to make the proper adjustments and enlist the expertise of the Finance Committee for additional recommendations.
FISCAL OUTLOOK
The preliminary budget is projecting a $1.9 million deficit for the General Fund next fiscal year. This is a significant increase from the prior fiscal year. Multiple factors are contributing to this deficit, both on the revenue and expense sides.
REVENUES
Property Taxes
The preliminary budget is anticipating a decrease in property tax revenues associated with the decline in home sales in 2023 compared to 2022. The numbers used for Property Tax revenue are based upon the April 2024 Coren & Cone report (previously discussed at Finance Committee). Of concern is the status of VLF and ERAF revenues that the Governor proposed to withhold from local agencies in the State budget. In recent days, the Legislature is now proposing a budget with VLF revenues included. However, if the Governor uses his line-item veto powers on VLF revenues, then $450K could be eliminated from this budget.
Staff have included VLF revenues in our projections – for now. 340 of 346
Preliminary FY 2024-25 Budget June 12, 2024
ARPA
The Town received approximately $1.09 million in ARPA funds in FY 2021-22. Over the last three fiscal years these funds have been used for maintenance, technology upgrades, and public safety. For FY 2024-25 these funds will not be available. Although this infusion of federal funds replaced revenue lost during the COVID-19 pandemic, these ongoing costs will put additional strain on the General Fund.
Planning
Planning revenues have been reduced by approximately $300K due to a reduction in grant revenue of $160K and reducing Town Planning fees from $146K to $20K. In FY 2023-24, this line item was budgeted at $146K, however, in reviewing prior years, planning fee revenue has been less than $5K annually. Cost recovery for planning services is a major concern and priority for staff to implement a model that has financial integrity and is sustainable moving forward.
Interest
There is a substantial increase anticipated in interest revenue for next year. In December 2023, the Town transferred $10M from LAIF to Schwab. At the time LAIF was earning 3.84% while Schwab was earning approximately 5%. An additional $2M was deposited into Schwab in February 2024. Interest rates are anticipated to be unchanged until the first half of 2025.
EXPENSES
Sheriff’s Contract
The General Fund’s portion of the contract with the San Mateo County Sheriff’s Department will increase approximately $779K next fiscal year. Without a compensating increase in Public Safety Sales Tax and COPS Grant funding and the loss of ARPA funding, most of the increase will be absorbed by the General Fund. The amount reflected in the budget includes the smoothing out of the increase over three years negotiated by the Town Manager with the County Administrator.
Use of Consultants
As the Town staffing levels have been depleted over the past several fiscal years, the use of consultants has increased in order to provide Town services. However, cost overruns are placing additional strain on the budget. In FY 2022-23, planning consultants were budgeted at $104K and currently $187K over budget with a month still left in the fiscal year. The budget for Planning Consultants has been increased to $201K for the next fiscal year.
In the Finance Department, auditing costs and fiscal expertise consultants (Maze and Associates, and Krisch & Company) have increased costs due to the backup of issuing audited financial statements and the review of financial operations. However, with the hiring of the Finance Director and staff, these costs are expected to decrease over time as the backlog of audited financial statements will be cleared in early 2025. 341 of 346
Preliminary FY 2024-25 Budget June 12, 2024
Legal Fees
As with our consultant costs, Town Attorney expenses have exceeded budget by $220K in the current fiscal year. The Town Attorney budget has been increased to $245K from the original $180K for next fiscal year. This high amount of legal fees will need to be discussed and managed as the current structure cannot sustain this higher amount if it continues at the current rate.
Capital Budget
The Capital Budget includes $1.3 million for roads and right of way improvements, and $785K for facility construction and improvements at the maintenance yard and town center, which staff is recommending being funded by current CIP reserves.
Next Steps
Detailed discussion and analysis will be given at the Finance Committee meeting scheduled for Tuesday, June 11th at 4 p.m. followed by a presentation to the Town Council on Wednesday, June 12th for discussion and adoption.
After adoption of the FY 2024-25 preliminary budget by the Town Council, any recommended changes or analysis will be brought back to Council for the September revise. Staff will continue to fine tune the preliminary budget based on analyses of our staff use vs. consultant use and other expenditures. We will also monitor and make recommendations (along with the council) regarding our legal fees use. Finally, staff will work with and include recommendations from the Finance Committee on strategies to balance our General Fund moving forward, which will include potential revenue enhancement measures.
The Town Manager will recommend the possibility of a declaration of fiscal emergency for the Town, to be voted on by Town Council if deemed necessary (at a future council date). Details of what a fiscal emergency entails and its utilization will be discussed at the Finance Committee meeting and Town Council meeting next week.
Unfortunately, our OPENGOV budget portal is not working properly. The budget for some departments did not update correctly in Section II - Accounts and Section III – Capital Projects resulting in some departments being more than what was proposed. Although the numbers cited in this report are reflected in the budget, there is a variance of $127K in overall expenses between what is being presented in the portal and what was proposed. Staff are currently working with OpenGov to resolve this issue and will update the budget accordingly. For further information or questions, please email Tony McFarlane at [email protected].
LINK TO PROPOSED BUDGET:
https://stories.opengov.com/portolavalleyca/published/PnDAQ_xhkI 342 of 346
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Jeff Aalfs, Council Member
DATE: 6 June 2024
RE: Emergency Preparedness Committee Meeting, 6 June 2024 Key updates from the June 6 Meeting:
Chair Update:
Chair Raanes updated the Committee on his meeting with Town Manager Etman, where they discussed the future priorities of the Committee. The top priority appears to be an update of the Town Emergency Operations Plan (EOP). Among other things, the EOP needs updating around the operation and staffing of the Town’s EOC, both in an evacuation and in local emergencies.
WFPD Update (Fire Marshal Giuliacci):
Inspections for defensible space (from new ordinance 24-01) are underway in parts of Woodside and Emerald Hills. The first round of inspections will be completed early in 2025. The second round of inspections will be in the southern end of Portola Valley in 2025 and the third round in 2026 will cover central PV. Homeowners will have a dedicated inspector for consistency. The zones for the inspections are available on the WFPD web site.
WFPD won a grant from the Department of Homeland Security to install 18 N5 advanced fire sensors throughout the District. These sensors can distinguish wildfire smoke from other forms of smoke (e.g. barbecue smoke) and will cover the entire district.
TOWN OF PORTOLA VALLEY
Committee / Commission Liaison
Report
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The SafeSitter program is underway, teaching grandparents CPR and other useful skills for babysitting infants. The WFPD has also re-started its car seat installation inspections.
The Wood Chipper program is running again, and the fuel mitigation along Skyline Road has completed its initial phase. Follow up and maintenance will continue through March (this activity was grant-funded).
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______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Mary Hufty
DATE: May 1,2024
RE: Bicycle, Pedestrian Traffic Safety Committee
Oral communications
upcoming eventsPV Palooza.net June 1,2024- sign
Volunteers request for traffic control, CERT helped with Zotts with Totts and does a great job, Sherriff Patrick offered their services as well.
June 14- School Car Parade- coordinating traffic and pedestrian control- Ed Holland is coordinating with school staff. Excellent communication.
September 21 Zotts to Totts- Sherriff’s on it and all volunteers are on hand. Westridge intersection and horse permission. Need better communication with the Sherriff’s team before hand to recognize the bikes and horses safety needs at crossings.
Regular Agenda
Sherriff reported 0 collisions, 11 citations (largely parking), no bike related this month, No accidents this year 90 citations. Citations are clustered.
Five-foot shoulder is discussed regularly in B Pack meetings informed. There is no lane sharing law in California. 3-foot violation law has recently allowed a citation for being within 3 feet of a bicycle. 2064A re do not cross double yellow lines.
No need from Sherriff’s side reported or progress on the Sherriff’s office at Town Center upgrade. Residents are requesting that office be more transparent.
Committee member Pat will do graphics for Patty Dewes’ Committee handbook. Patty is ready to roll! Ed Holland has volunteered to help with that effort.
TOWN OF PORTOLA VALLEY
Committee / Commission Liaison
Report
TOWN OF PORTOLA VALLEY
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Grant cycles are beginning. Because of the possibility of a class one bike path on Alpine.
Angela is following on the County level.
Long cycle planning on Hawthorne’s documents including speed bump options. Needs to be more aware of the Hawthorne development on PV. Go to meetings at MROSD.
On Planning Department applications, BPTS requests the Involvement of BPTS on every driveway construction to continue our excellent record on collisions.
Public Works- needs to advise on Windy Hill Parking alterations and No parking signs on Arastradero Road and no parking was done. Fighting county line.
Boulders have been removed from the exit towards the west which is currently available, remains on the agenda as this is town owned land. Coordination with Parks and Recs.
Caroline Vertongen is concerned about committee coordination.
June 2 Sequoia bike ride will have a station at Christ Church in the Portola Road parking lot.
Adjourned to June 5th next meeting
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