TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, October 23, 2024
7:00 PM
HYBRID MEETING
A G E N D A
Sarah Wernikoff, Mayor
Judith Hasko, Vice Mayor
Jeff Aalfs, Councilmember
Mary Hufty, Councilmember
Craig Taylor, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Councilmember Jeff Aalfs will be participating remotely from:
Dakota Dunes Country Club, 960 S Dakota Dunes Blvd
Dakota Dunes, SD 57049
Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your comments using this online form by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to Council, Commission, or Committee members for consideration during the meeting and included in the public record. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. Phone callers may provide comments by pressing *9 on their phone to "raise your hand" and *6 to mute/unmute themselves. The meeting Chair will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER / ROLL CALL
2. PRESENTATIONS / PROCLAMATIONS
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
4. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please note, however, the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
VIRTUAL PARTICIPATION VIA ZOOM
To access the meeting by computer:
https://us06web.zoom.us/j/89841318418?pwd=0gQKJm5XpEw7ji4btOXkbiGFiRAhzb.1 Webinar ID: 898 4131 8418
Passcode: 613004
To access the meeting by phone:
1-669-900-6833 or 1-888-788-0099 (toll-free)
Mute/Unmute – Press *6 / Raise Hand – Press *9
Town of Portola Valley – Council Agenda
October 23, 2024
5. CONSENT AGENDA
a. Approve Regular Meeting Minutes of October 9, 2024
b. Re-approve Regular Meeting Minutes of March 27, 2024 c. Re-approve Regular Meeting Minutes of April 10, 2024 d. Re-approve Regular Meeting Minutes of April 24, 2024 e. Review and Accept Warrant List of October 23, 2024
f. Adopt Resolution authorizing Charles Schwab to add the Interim Town Manager and Finance Director, and remove former Town Manager, as authorized agents of the Charles Schwab investment account
6. REGULAR AGENDA
a. General Fund Reserve and impacts on current and future year budgets
7. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
8. ADJOURNMENT
The next Regular Town Council meeting will be held on November 13, 2024, at 7:00 p.m.
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – OCTOBER 9, 2024
1. CALL TO ORDER / ROLL CALL
Mayor Wernikoff called the Regular Meeting to order at 7:01 p.m. Roll call was taken.
Present: Councilmembers Jeff Aalfs, Mary Hufty, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: Councilmember Craig Taylor
Others: Interim Town Manager Corie Stocker, Finance Director Anthony McFarlane, Community Development Director Terrence Grindall, and Clerk Consultant Christine Boland
2. PRESENTATIONS / PROCLAMATIONS
None.
3. TOWN MANAGER REPORT
Interim Town Manager Stocker updated the Town Council on several items:
• Expressed appreciation to the League of Women Voters of South San Mateo County for hosting the 2024 Council Candidate Forum on Oct. 8, 2024; • Announced a special Council meeting would be held on October 30, at 7 p.m. to review Mid-Peninsula Open Space District’s Hawthorne area plan project; • Thanked staff members Tony McFarland for his work on the Town’s finances and retiring Sr. Management Analyst, Kari Chinn;
• Noted the Town’s Housing Element has not received recertification yet; and • The Town’s website is undergoing several updates.
4. ORAL COMMUNICATIONS
The following members of the public addressed the Town Council:
• Dale Pfau
• Carolyn Vertongen
• Duff Sunheim
• Rita Comes
• Kristi Corley
5. CONSENT AGENDA
Mayor Wernikoff invited public comment on the Consent Agenda.
The following members of the public provided comment:
• Dale Pfau
Councilmember Aalfs moved approval of the Consent Agenda items a, c, d, e, f, and g, seconded by Vice Mayor Hasko. Motion carried 4 – 0 – 1. Councilmember Taylor was absent.
a. Approve Regular Meeting Minutes of September 25, 2024 b. Approve Special Meeting Minutes of September 19, 2024 Councilmember Aalfs noted his attendance at the meeting. Councilmember Aalfs made a motion to approve the Minutes of September 19, 2024, as amended, Page 1, to delete his name appearing under “Absent,” seconded by Vice Mayor Hasko. The motion carried by 4 – 0 – 1. Councilmember Taylor was absent.
c. Approve Special Meeting Minutes of March 18, 2024 (Workshop) d. Approve Regular Meeting Minutes of March 13, 2024
e. Approve Regular Meeting Minutes of January 24, 2024
f. Approve Warrant Lists of September 30, 2024 and October 9, 2024 g. Adopt Resolution No. 2949-2024, Approving and Authorizing Disposition of Surplus Town-Owned Property
h. Approve response to San Mateo County Grand Jury Report: “Restaurant Exteriors: The Neglected Space.”
Vice Mayor Hasko proposed amending the response to the Grand Jury, Page 1, Finding F1:
Finding F1. Sanitary conditions of the exterior of restaurant facilities fall outside current inspections of the County Health Department. The varying unsatisfactory conditions in the waste removal areas of the facilities shows something is lacking in the regulatory process, to state:
Response: The Town of Portola Valey agrees with the first sentence of this finding.
The Town does not have information available to agree or disagree with the second sentence in Finding F1.
Community Development Director Terrance Grindall addressed Council and agreed with the proposed amendment on Page 31. A motion was made by Councilmember Hufty, seconded by Vice Mayor Hasko. The motion carried by 4 – 0 – 1. Councilmember Taylor was absent.
6. REGULAR AGENDA
a. Consideration of Awarding a Contract to Matrix Consulting Group for a User Fee/Nexus Study, in an amount not to exceed $66,000
Director of Finance Tony McFarlane, presented the report, noting the industry standard is five years and a study had not been conducted in almost 10 years. Mr. McFarlane answered questions of Council.
The following members of the public provided comment:
• Dale Pfau
• Karen Askey
• Peter Lipman
• Kristi Corley
• Ronny Krashinksy
• Danna Breen
A motion was made by Councilmember Aalfs to approve a contract with Matrix Consulting Group for a User Fee and Nexus Study, in an amount not to exceed $66,000, seconded by Councilmember Hufty. The motion carried by 3 – 1 – 1, with Mayor Wernikoff voting no. Councilmember Taylor absent. b. Consideration of approving Town Manager Employment Agreement and Budget Amendment
Town Attorney Engberg outlined provisions contained in the agreement for Corie Stocker-Pedalino to act as Interim Town Manager, for three and one-half months, or until a new Interim Town Manager could be hired. She noted the agreement also authorizes a budget amendment up to $50,000 for consultant services to backfill the vacant Town Clerk position.
The following members of the public provided comment:
• Dale Pfau
• Rita Comes
• Carolyn Vertongen
• Cathryn Gawne
• Danna Breen
• Kristi Corley
• Vicki Baker
A motion was made by Councilmember Aalfs, seconded by Councilmember Hufty, to approve an Employment Agreement with Ms. Stocker-Pedalino and accompanying budget amendment of up to $50,000. The motion carried by 4 – 0 – 1. Councilmember Taylor was absent.
c. Discussion of Revenue Enhancement options Under Consideration by the Finance Committee
Mayor Wernikoff read prepared remarks into the record regarding the existing structural deficit, due to costs associated with increasing expenses and Housing Element expenses. She called upon the Town Attorney Engberg, who presented three possible scenarios to enhance revenue for the Town.
Town Attorney Engberg stated Scenario 1 (Utility Users Tax) would temporarily divert two (2%) percent of the Utility Users Tax from Open Space Fund to the Town’s General Fund for a fixed period of time, noting that a simple majority (50% +1) would be required to pass. This option could be placed on the March, 2025 special election ballot, if a declaration of fiscal emergency is passed by the Town Council.
Further, Ms. Engberg outlined Scenario 2 (Parcel Tax), would impose a parcel tax at a fixed rate for a fixed period of time, noting that a super majority (2/3rds, or 66.67%) would be required to pass. This option could be placed on the March, 2025 special election ballot, if a declaration of fiscal emergency is passed by the Town Council.
Finally, Ms. Engberg outlined Option 3, (Charter City, plus companion Real Estate Transfer Tax (RETT)) is an option to become a charter city, pursuant to procedures in the Government Code and adopt a companion Real Estate Transfer Tax. A simple majority (50% +1) would be required to pass. This option is only available to be placed on a Statewide general election and the soonest could be the November 2026 ballot.
Council discussion ensued but no action was taken on the item. Mayor Wernikoff stated the Finance Committee would be meeting to discuss the three scenarios above on Tuesday, October 15, 2024. She invited public comments.
The following members of the public provided comment:
• Kristi Corley
7. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmembers provided severalupdated on the committees they attended:
Councilmember Aalfs reported on the Emergency Services Committee; Councilmember Hufty reported on the Bicycle, Pedestrian, and Traffic Safety Committee and the Skyline Boulevard project; Vice Mayor Hasko reported on interviews held with recruiting firms to assist in the selection of an Interim Town Manager, following Ms. Stocker-Pedalino's assignment, and held interviews to select members of the ad hoc Site Evaluation Committee.
The following members of the public provided comment:
• Carolyn Vertongen
8. ADJOURNMENT
Mayor Wernikoff adjourned the meeting at 9:05 p.m.
___________________________________ _______________________________ Sarah Wernikoff, Mayor Christine Boland, Clerk Consultant Submitted for Council approval – October 23, 2024
________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Corie Stocker, Interim Town Manager
DATE: October 23, 2024
RE: Readoption of Council Minutes: March 27, April 10 and April 24, 2024
RECOMMENDATION
Staff recommends the Town Council re-adopt three sets of previously adopted Minutes, due to missing information.
BACKGROUND
The Town Council adopted the Minutes of March 27, April 10 and April 24, 2024, respectively, at its regular Council meetings earlier in the year. However, upon review, it was discovered that pertinent information was missing from the records. A red-lined version of the proposed Minutes is attached in order for the Council to compare the difference from the originally-adopted Minutes.
FISCAL IMPACT
None
ATTACHMENT
1. Red-lined versions of proposed Minutes with accompanying previously adopted Minutes
TOWN OF PORTOLA VALLEY
STAFF REPORT
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES - MARCH 27, 2024
1. CALL TO ORDER- REGULAR SESSION
Vice Mayor Hasko called the meeting to order at 7:00 p.m., noting Mayor Sarah Wernikoff was not present. Interim Town Clerk Diego Ramirez called Roll Call.
Present: Councilmembers Jeff Aalfs, Mary Hufty, Craig Taylor and Vice Mayor Hasko
Absent: Mayor Sarah Wernikoff
Others: Town Manager Sharif Etman, Town Attorney Catherine Engberg and Interim Town Clerk Diego Ramirez
2. PRESENTATIONS
a. Farmers Market Good Roots
Farmers Market representative “Joe” discussed the upcoming market season and new vendors included. He responded to Council questions.
b. Sequoia Healthcare District
Jerry Shefren, Board Member and Pamela Kurtzman, CEO, of the Sequoia Healthcare District, provided an update on the District’s services in San Mateo County. Council questions were answered by Mr. Schefren and Ms. Kurtzman.
3. TOWN MANAGER REPORT
Town Manager Etman welcomed Interim Town Clerk, Diego Ramirez. He discussed several items worth noting: a successful Council retreat on March 18, new Town Hall hours, noting closure on Fridays, recent Finance Committee meeting and upcoming financial audits, a budget study session and the decertification of the Town’s Housing Element.
4. ORAL COMMUNICATIONS
The following members of the public addressed the Town Council:
• Rita Comes
• Kristi Corley
5. CONSENT AGENDA
Councilmember Hufty requested to remove Item 5a for separate discussion. Town Manager Etman requested to remove Item 5b due to missing attachments.
The following member of the public provided comment:
• Rita Comes
a. Approval of Warrant List for March 27, 2024
Following discussion, regarding the Town contribution to PV Palooza, Councilmember Taylor made a motion to approve Consent Calendar item 5.a., seconded by Councilmember Aalfs. Motion passed by unanimous roll call vote. Mayor Wernikoff was absent.
b. Approval of Pinpoint Contract (Removed from Consent Agenda) No action was taken on this contract.
Councilmember Taylor made a motion to approve Items 5 c. and 5 d., seconded by Councilmember Hufty. Motion passed by unanimous roll call vote. Mayor Wernikoff was absent.
c. Approval of Committee and Commission Assignment updates d. Approval of Waiver of Conflict Leigh Prince
6. REGULAR AGENDA
a. Approve Maze & Associates agreements for FY 2021-22 and 2022-23 for Auditing Services
Town Manager Etman discussed the need for Maze & Associates to perform the audits and address any findings in the reports. Councilmember Hufty inquired about the scope of services and if an audit committee is needed. Town Manager Etman stated the Town has a Finance and Audit Committee.
The following member of the public provided comment:
• Rita Comes
Councilmember Hufty made a motion to approve Consent Agenda item 6.a., seconded by Councilmember Taylor. Motion passed by unanimous roll call vote. Mayor Wernikoff was absent.
7. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Councilmember Taylor reported on three recent meetings (Finance, Architectural Site Control and a Fire Protection District.) Councilmember Hufty reported on a Conservation subcommittee. Vice Mayor Hasko discussed the evacuation plan.
The following member of the public provided comment:
• Kristi Corley
8. ADJOURNMENT
Vice Mayor Hasko adjourned the meeting at 8:29 p.m.
___________________________________ ________________________________ Sarah Wernikoff, Mayor Diego Ramirez, Interim Town Clerk Submitted for re-adoption at the Oct. 23, 2024 Council meeting
TOWN OF PORTOLA VALLEY
Historic Schoolhouse
765 Portola Road
Portola Valley, CA 94028
Sarah Wernikoff, Mayor
Judith Hasko, Vice Mayor
Mary Hufty, Councilmember
Craig Taylor, Councilmember
Jeff Aalfs, Councilmember
COUNCIL MINUTES- REGULAR MEETING
WEDNESDAY- March 27, 2024
1. CALL TO ORDER- REGULAR SESSION
The Wednesday, March 27, 2024, Regular Meeting of the Mayor and Council of the Town of Portola Valley convened at approximately 7:00 PM.
Regular Session Roll Call
Present: Vice Mayor Hasko, and Councilmembers Aalfs, Hufty, and Taylor Mayor Sarah Wernikoff was Absent.
2. PRESENTATIONS
• Farmers Market Good Roots
• All Town Councilmembers commented and asked questions after presentation. • Sequioa Health Care District 10
• All Town Councilmembers commented and asked questions after presentation.
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
Public Comment: None
4. ORAL COMMUNICATIONS
The following spoke during oral communications:
• Rita Comes
• Kristi C
5. CONSENT AGENDA
Item 5a was pulled by Councilmember Hufty
Item 5b was pulled by Town Manager Etman from the agenda for missing attachments.
The following spoke during public comment for items on the consent agenda:
• Rita Comes
Vice Mayor Hasko asked for a motion to approve Items 5 c., and 5 d.
Councilmember Taylor made a motion, seconded by Hufty. Motion passed by the following.
Ayes: Councilmembers. Aalfs, Hufty, Taylor, and Vice Mayor Hasko Nays: None.
Councilmember Hufty pulled Item 5 a. Warrant list for discussion.
Vice Mayor Hasko asked for a motion to approve Items 5 a.
Councilmember Taylor made a motion, seconded by Aalfs. Motion passed by the following vote
Minutes of the March 27, 2024, Regular Town Council Meeting
Ayes: Councilmember Aalfs, Hufty, Taylor, and Vice Mayor Hasko Nays: None.
6. REGULAR AGENDA
• Maze & associates agreements for FY 2021-22 & 2022-23 Town Manager, Sharif Etman introduced the item. Councilmember Hufty asked questions about audits.
The following spoke in public comments:
• Rita Comes
Vice Mayor Hasko asked for a motion to approve Items 6 a.
Councilmember Hufty made a motion, seconded by Councilmember Taylor, to approve Item 6 a. on the regular agenda. The motion passed by the following vote:
Ayes: Aalfs, Hufty, Taylor, Hasko
Nays: None
7. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Oral and written reports arising out of liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
The following spoke in public comments:
• Kristi C
8. ADJOURNMENT
At 8:29 PM, the Vice Mayor adjourned the March 27, 2024 meeting. The next Regular Town Council meeting will be held on January 24, 2024, at 7:00 PM
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES - APRIL 10, 2024
1. CALL TO ORDER AND ROLL CALL – REGULAR SESSION
Mayor Wernikoff called the meeting to order at 7:00 p.m., noting she was attending remotely from Hotel June, 8639 Lincoln Blvd., Los Angeles, Calif. Interim Town Clerk Ramirez called the roll call.
Present: Councilmember Jeff Aalfs, Mary Hufty, Craig Taylor, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: None
Others: Town Manager Sharif Etman, Town Attorney Catherine Engberg, Assistant Town Manager Corie Stocker, Interim Town Clerk Diego Ramirez
2. PRESENTATIONS
None.
3. TOWN MANAGER REPORT
Town Manager Etman announced the April 24, 2024 “State of the Town“ study session has been scheduled and stated a new building and planning director would be starting soon.
4. ORAL COMMUNICATIONS
The following members of the public addressed Town Council:
• Dale Pfau
• Caroline Vertongen
5. CONSENT AGENDA
Consent Agenda items 5.b., 5.c. and 5.f. were pulled for separate discussion.
Public Comment:
The following members of the public provided comment:
• Rita Comes
Councilmember Aalfs made a motion, seconded by Councilmember Taylor, to approve the Consent Agenda items 5.a., 5.d. and 5.e. Motion passed by unanimous roll call vote. a. Approval of Regular Meeting Minutes of March 27, 2024 Back in Session after 10-minute break at 8:54 p.m.
b. Approval of Warrant List for April 10, 2024
Councilmember Hufty requested that staff provide a different format for presenting the Warrant List, if possible.
Vice Mayor Hasko made a motion, seconded by Councilmember Taylor, to approve the Consent Agenda item 5.b. Motion passed by unanimous roll call vote. c. Approval of Town Manager Claims Authority
Town Attorney Engberg responded to questions of Vice Mayor Hasko regarding claims and claims limits.
Councilmember Taylor, made a motion, seconded by Councilmember Hufty, to approve the Consent Agenda items 5.c. Motion passed by unanimous roll call vote. d. Approval of Pinpoint Contract
e. Approval of Resolution No. 29421-2024, Approving Modifications to the Town of Portola Valley Purchasing and Inventory Control Policy
f. Approval of Resolution No. 2947-2024, Approving Consumer Price Index / Cost of Living Adjustment for Town Staff
Councilmember Taylor inquired about the practice of deciding what the cost increases are and if there’s a written Town policy. Town Manager Etman responded and explained the standard practice of providing CPI adjustments for Town Staff. He would like to add to the policy that the same month is used for comparison purposes, as well as a floor and ceiling.
Councilmember Aalfs moved approval of a Resolution No. 2942-2024, Approving the Consumer Price Index / Cost of Living of Three percent (3%) for Town Staff.
Councilmember Hufty seconded the motion. Motion passed by unanimous roll call vote.
6. REGULAR AGENDA
a. Approve Annual Housing Element Progress Report for 2023 Adrienne Smith, Senior Planner, provided an update on the Housing Element Progress Report for 2023.
The following members of the public provided comment:
• David Cardinal
• Rita Comes
• Caroline Vertongen
• Jim White
Councilmember Hufty made a motion, seconded by Councilmember Hasko, to approve receipt of the progress report for 2023. The motion passed by unanimous roll call vote.
b. Subcommittee Report, Remaining Post-Adoption Plan Activities The following spoke in public comments:
• Rita Comes
Councilmember Aalfs made a motion, seconded by Councilmember Hufty, to approve accept the subcommittee report on post-adoption plan activities. The motion passed by unanimous roll call vote.
7. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS The following spoke in public comments:
• Caroline Vertongen
8. ADJOURNMENT
At 9:47 p.m. the Vice Mayor Hasko adjourned the meeting. The next regular meeting will be held on April 24, 2024, at 5:30 PM
______________________________ ________________________________ Sarah Wernikoff, Mayor Diego Ramirez, Interim Town Clerk Submitted for readoption at the October 23, 2024 Council meeting
TOWN OF PORTOLA VALLEY
Historic Schoolhouse
765 Portola Road
Portola Valley, CA 94028
Sarah Wernikoff, Mayor
Judith Hasko, Vice Mayor
Mary Hufty, Councilmember
Craig Taylor, Councilmember
Jeff Aalfs, Councilmember
COUNCIL MINUTES- REGULAR
MEETING WEDNESDAY- April 10, 2024
1. CALL TO ORDER- REGULAR SESSION
The Wednesday, April 10th, 2024, Regular Meeting of the Mayor and Council of the Town of Portola Valley convened at approximately 7:01pm.
Regular Session Roll Call
Present: Vice Mayor Hasko, and Councilmembers Aalfs, Hufty, and Taylor Mayor Sarah Wernikoff was remote.
2. PRESENTATIONS
None
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
4. ORAL COMMUNICATIONS
The following spoke during oral communications:
• Dale Pfau
• Caroline Vertongen
5. CONSENT AGENDA
Item 5f was pulled by Councilmember Taylor, Item 5b was pulled by Councilmember Hufty, and Item 5c was pulled by Vice Mayor Hasko.
The following spoke during public comment for items on the consent agenda:
• Rita Comes
Mayor Wernikoff asked for a motion to approve Items 5a, 5d, and 5e.
Councilmember Aalfs made a motion, seconded by Taylor. Motion passed by the following vote.
Ayes: Councilmembers. Aalfs, Hufty, Taylor, Vice Mayor Hasko and Mayor Wernikoff Nays: None.
Mayor Wernikoff asked for a motion to approve Items 5b.
Vice Mayor Hasko made a motion, seconded by Taylor. Motion passed by the following vote.
Ayes: Councilmembers. Aalfs, Hufty, Taylor, Vice Mayor Hasko and Mayor Wernikoff Nays: None.
Mayor Wernikoff asked for a motion to approve Items 5c.
Councilmember Aalfs made a motion, seconded by Hufty. Motion passed by the following vote.
Ayes: Councilmember Aalfs, Hufty, Taylor, Vice Mayor Hasko, Mayor Wernikoff
Minutes of the April 10, 2024, Regular Town Council Meeting
Nays: None.
Mayor Wernikoff asked for a motion to approve Items 5f.
Councilmember Aalfs made a motion, seconded by Hufty. Motion passed by the following vote.
Ayes: Councilmembers. Aalfs, Hufty, Taylor, Vice Mayor Hasko and Mayor Wernikoff Nays: None.
6. REGULAR AGENDA
• Item 6a Annual Housing Element Progress Report for 2023 The following spoke in public comments:
• David Cardinal
• Rita Comes
• Carolina Vertongen
• Jim White
Mayor Wernikoff asked for a motion to approve to receive report Items 6 a.
Councilmember Hufty made a motion, seconded by Councilmember Hasko, to approve to receive Item 6 a. on the regular agenda. The motion passed by the following vote:
Ayes: Councilmember Aalfs, Hufty, Taylor, Vice Mayor Hasko, Mayor Wernikoff Nays: None
Back in Session after 10-minute break at 8:54 PM
• Item 6b Subcommittee Report, Remaining Post-Adoption Plan Activities The following spoke in public comments:
• Rita Comes
Mayor Wernikoff asked for a motion to approve Items 6 b.
Councilmember Aalfs made a motion, seconded by Councilmember Hufty, to approve Item 6 a. on the regular agenda. The motion passed by the following vote:
Ayes: Councilmember Aalfs, Hufty, Taylor, Vice Mayor Hasko, Mayor Wernikoff Nays: None
7. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Oral and written reports arising out of liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
The following spoke in public comments:
• Caroline Vertongen
8. ADJOURNMENT
At 9:47 PM, the Vice Mayor adjourned the April 10, 2024 meeting. The next Regular Town Council meeting will be held on April 24, 2024, at 5:30 PM
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES - APRIL 24, 2024
1. CALL TO ORDER / ROLL CALL
Mayor Wernikoff called the meeting to order at 5:36 p.m. Interim Town Clerk Ramirez called the roll call.
Present: Councilmembers Jeff Aalfs, Mary Hufty, Criag Taylor, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: None
Others: Town Manager Sharif Etman, Town Attorney Catherine Engberg, Assistant Town Manager Corie Stocker, Administrative Services Manager Cindy Rodas, Interim Town Clerk Diego Ramirez
2. STUDY SESSION
a. State of the Town and Financial Outlook
Town Manager Etman provided a high-level look at the financial condition of the Town, entitled “State of the Town,” noting a growing structural deficit, for numerous reasons. Mr. Etman discussed all revenues and expenditures of the town and the need to plan for additional revenue generation measures to offset growing expenses. He stated the annual budget would be presented in June, with a revision presented in September. George Savage, chair of the Finance Committee, stated the process going forward is a good one, as outlined by the Town Manager.
Councilmembers entered into a question and answer session with Town Manager Etman.
The following members of the public addressed the Town Council:
• Mida Jones
• Caroline Vertongen
• Peter Lipman
• Rita Comes
• Greg Franklin
• Kristi Corley
3. CALL TO ORDER
The regular meeting convened at 7:25 p.m.
4. PRESENTATIONS/PROCLAMATIONS
None.
5. TOWN MANAGER REPORT
Town Manager Etman welcomed Romeo Herrara, new Building and Planning Director, congratulated the 2024 Volunteer of the Year, Patti Dewes, and thanked John Biggs for professional his expertise. Finally, Mr. Etman announced a new Finance Director is expected to joint Town Hall soon.
6. ORAL COMMUNICATIONS
The following members of the public addressed the Town Council:
• Tim Clarke
• Liv Madhani
• Caroline Vertongen
• Rita Comes
• Dave Strohm
7. CONSENT AGENDA
Mayor Wernikoff asked for a motion to approve the Consent Agenda:
Councilmember Aalfs made a motion, seconded by Mayor Wernikoff, to approve the Consent Agenda items a and b. Motion passed by unanimous roll call vote. a. Approval of Regular Meeting Minutes of April 10, 2024 b. Approval of Warrant List for April 10, 2024
8. REGULAR AGENDA
a. Accept Town Council Priorities
Assistant Town Manager Stocker reviewed the following Town Council Priorities, as discussed at the March 18, 2024 priority setting retreat. • Fiscal responsibility and long-term viability;
• Safety;
• Responsible Land Use;
• Organization Efficiency and Effectiveness; and
• Environmental Sustainability.
Assistant Town Manager Stocker provided suggestions on how to achieve each goal.
The following members of the public provided comment:
• Kristi Corley
Mayor Wernikoff called the question. Councilmember Taylor moved approval of the five Town Council priorities, seconded by Councilmember Aalfs. The motion carried by unanimous roll call vote.
b. Adopt a Resolution Clarifying the Policy regarding the Procedures for Councilmembers to Request Future Council Agenda Items
The Council reviewed at great length the procedures for requesting future agenda items. The proposed resolution contained two ways to place an item on the agenda, either by a request of the Town Manager or by a vote of a majority of Town Council.
The following members of the public provided comment:
• Rita Comes
• Caroline Vertongen
• Kristi Corley
Mayor Wernikoff asked for a motion to approve Item 8 b. Councilmember Hufty made a motion, seconded by Councilmember Aalfs, to adopt a Resolution No. 2948-2024, Clarifying the Policy regarding the Procedures for Councilmembers to Request Future Council Agenda items. The motion passed 4 - 1, with Vice Mayor Hasko dissenting.
9. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Councilmembers Aalfs and Hufty reported on their respective subcommittees, Evacuation Plan and Conservation.
10. ADJOURNMENT
Mayor Wernikoff adjourned the meeting at approximately 8:48 p.m. ___________________________________ ________________________________ Sarah Wernikoff, Mayor Diego Ramirez, Interim Town Clerk Submitted to Town Council for readoption on Oct. 23, 2024
COUNCIL MINUTES- REGULAR MEETING
WEDNESDAY- April 24, 2024
1. CALL TO ORDER-STUDY SESSION
2. STUDY SESSION
The Wednesday, April 24th, 2024, Study Session of the Mayor and Council of the Town of Portola Valley convened at approximately 5:36pm.
• A State of the Town and Financial Outlook
3. ORAL COMMUNICATIONS
• Mida Jones
• Caroline Vertongen
• Peter Lipmen
• Rita
• Greg Franklin
• Kristi
• Greg Franklin
• Rita
• Caroline Vertongen
4. CALL TO ORDER – REGULAR SESSION
The Wednesday, April 24th, 2024, Regular Meeting of the Mayor and Council of the Town of Portola Valley convened at approximately 7:25pm.
Regular Session Roll Call
Present: Mayor Wernikoff, Vice Mayor Hasko, and Councilmembers Aalfs, Hufty, and Taylor
5. PRESENTATIONS
None
6. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
7. ORAL COMMUNICATIONS
The following spoke during oral communications:
• Tim Clarke
• Liv Madhani
• Caroline Vertongen
• Rita
• Dave Strohm
8. CONSENT AGENDA
Mayor Wernikoff asked for a motion to approve Items 7a and 7b.
Councilmember Aalfs made a motion, seconded by Mayor Wernikoff. Motion passed by the following vote.
Ayes: Councilmembers. Aalfs, Hufty, Taylor, Vice Mayor Hasko and Mayor Wernikoff Nays: None.
9. REGULAR AGENDA
• Item 8a Town Council Priorities
The following spoke in public comments:
• Kristi
Mayor Wernikoff asked for a motion to approve to receive report Items 8 a.
Taylor made a motion, seconded by Aalfs, to approve to receive Item 8 a. on the regular agenda.
The motion passed by the following vote:
Ayes: Councilmember Aalfs, Hufty, Taylor, Vice Mayor Hasko, Mayor Wernikoff Nays: None
• Item 8b Resolution Clarifying the Policy regarding the Procedures for Councilmembers to Request Future Council Agenda Items
The following spoke in public comments:
• Rita Comes
• Caroline Vertongen
• Kristi
Mayor Wernikoff asked for a motion to approve Items 8 b.
Hufty made a motion, seconded by Aalfs, to approve Item 8b. on the regular agenda. The motion passed by the following vote:
Ayes: Councilmember Aalfs, Hufty, Taylor, Mayor Wernikoff Nays: Vice Mayor Hasko
10. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Oral and written reports arising out of liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
The following spoke in public comments:
• Kristi
• Caroline Vertongen
11. ADJOURNMENT
At 8:48PM, the Mayor adjourned the April 24, 2024 meeting. The next Regular Town Council meeting will be held on May 8th, 2024, at 5:30 PM
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: October 23, 2024
RE: Review and Accept Warrant List
RECOMMENDATION:
1. Review and accept the following Warrant Lists for the month of September:
10/23/2024 Warrant List
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists the warrants issued as EFT payments. EFT payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
The following table lists the warrants that were voided and the reason for the voided transaction.
Date
Ending
Warrant #
Warrant 10/23/2024 4606 4646 41 243,248.41 10/24/2024 10/9/2024 4605 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Date Warrant # Issued to Fund Dept Purpose Amount
10/23/2024 4607 Bank of America General Various September Credit Card charges $ 7,973.70 10/23/2024 4617 Missionsquare Retirement General Various Deferred Comp contributions 2,250.11 10/23/2024 4631 State Compenstion Ins Fund General Various Workers Compensation premium 2,999.73 10/23/2024 4633 Verizon Wireless General Various September phone charges 691.83 10/23/2024 4641 Krisch & Company General Finance September service charges 4,837.50 Warrants issued as EFT
TOWN OF PORTOLA VALLEY
STAFF REPORT
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
There were no warrants issued.
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 10/23/2024 Warrant List
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
October 23, 2024
Claims totaling $243,248.41 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.
Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.
Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
apachreg Town of Portola Valley mmagahiz 10/16/2024 16:29 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 4606 41 AT&T 295.40 10/23/244607 44 BANK OF AMERICA 7,973.70 10/23/24 EFTPS4608 67 BSN SPORTS 17.27 10/23/244609 121 SCA OF CA, LLC 2,095.00 10/23/244610 124 COMCAST 497.30 10/23/244611 135 CSG CONSULTANTS INC 17,422.00 10/23/244612 176 EXCEL LD 18.56 10/23/244613 179 FEDEX 32.95 10/23/244614 195 GOOD CITY COMPANY 71,902.50 10/23/244615 203 GREEN HALO SYSTEMS 114.00 10/23/244616 213 HILLYARD INC 723.33 10/23/244617 218 MISSIONSQUARE RETIREMENT 2,250.11 10/23/24 EFTPS4618 245 JEANNIE GOLDMAN 7,094.00 10/23/244619 275 KRUPKA CONSULTING 3,150.00 10/23/244620 295 LYNX TECHNOLOGIES INC 675.00 10/23/244621 324 MIRANDAS LANDSCAPE 3,159.00 10/23/244622 373 PITNEY BOWES INC. 148.48 10/23/244623 374 PLAN JPA 994.50 10/23/244624 375 PLATINUM FACILITY SERVICES 4,936.68 10/23/244625 376 PORTOLA VALLEY HARDWARE 675.97 10/23/244626 403 RON RAMIES AUTOMOTIVE INC. 456.24 10/23/244627 413 SANGINI MAJMUDAR BEDNER 4,068.80 10/23/244628 429 SHELLY SWEENEY 2,208.00 10/23/244629 437 SMALL BUSINESS BENEFIT PLAN TR 1,760.00 10/23/244630 445 STANDARD INSURANCE CO. 1,089.58 10/23/244631 448 STATE COMP INSURANCE FUND 2,999.73 10/23/24 EFTPS4632 484 TYLER TECHNOLOGIES INC 400.00 10/23/244633 489 VERIZON WIRELESS 691.83 10/23/24 EFTPS4634 505 WOODSIDE FIRE PROTECTION DISTR 28,550.15 10/23/244635 518 GOT GOPHERS? 1,050.00 10/23/244636 553 COUNTY OF SAN MATEO-PSC 35,810.75 10/23/244637 642 CYBERTARY.COM 749.07 10/23/244638 744 PATTY DEWES 1,747.11 10/23/244639 860 STEPFORD 6,286.02 10/23/244640 864 DAILY POST 281.25 10/23/244641 1067 KRISCH & COMPANY 4,837.50 10/23/24 ACH4642 1191 JAMES RAKELA DBA QUAIL VALLEY 5,578.38 10/23/244643 1194 CHRISTINA ONASICK 100.00 10/23/244644 1195 LEAF CAPITAL FUNDING, LLC 620.75 10/23/244645 1196 AMBER LA 100.00 10/23/244646 1197 CHRISTINE D. BOLAND 19,687.50 10/23/24
apachreg Town of Portola Valley mmagahiz 10/16/2024 16:29 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type Check totals: 224,495.54ACH totals: 4,837.50EFTPS totals: 13,915.37Wire transfer totals:Payment Manager totals:GRAND TOTALS 243,248.41Check totals: 224,495.54ACH totals: 4,837.50EFTPS totals: 13,915.37Wire transfer totals:Payment Manager totals:GRAND TOTALS 243,248.41
.
apapdinv2 mmagahiz Town of Portola Valley Page 1
16:29 10/16/24 Paid Invoices by Date
From: 10/23/2024 to 10/23/2024
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 41 AT&T
10/23/24 4606 September Statement 295.40 59.29 000022400989 September Statement 176.82 000022400990September Statement 59.29 000022400991 Vendor: 44 BANK OF AMERICA
4607 September Credit Card Statement 7,973.70 7,973.70 1388-SEP24 Vendor: 67 BSN SPORTS
4608 Heavy Duty Anti-Whip Net 17.27 17.27 927056649
Vendor: 121 SCA OF CA, LLC
4609 September Litter/Street Clean 2,095.00 2,095.00 2024-009331 Vendor: 124 COMCAST
4610 WIFI-10.16.2024-11.15.2024 497.30 497.30 7290-OCT24 Vendor: 135 CSG CONSULTANTS INC
4611 August Code Enforcement, Bldg Svcs, In House 17,422.00 17,422.00 AUG-2024 Vendor: 176 EXCEL LD
4612 September Telephone LD Services 18.56 18.56 1198680250 Vendor: 179 FEDEX
4613 Expedited Delivery Service, September 32.95 32.95 8-626-23799 Vendor: 195 GOOD CITY COMPANY
4614 Planning Consultant Services - September 2024 71,902.50 71,902.50 3788 Vendor: 203 GREEN HALO SYSTEMS
4615 Oct Hosting & Access 114.00 114.00 5258
Vendor: 213 HILLYARD INC
4616 Janitorial Supplies 723.33 723.33 605620299
Vendor: 218 MISSIONSQUARE RETIREMENT
4617 Deferred Comp - October 15, 2024 2,250.11 2,250.11 OCT-202415 Vendor: 245 JEANNIE GOLDMAN
4618 Spring 2024 Classes 7,094.00 2,507.00 SPRING-2024 2 Winter 2024 Classes 4,587.00 WINTER-2024
Vendor: 275 KRUPKA CONSULTING
4619 Traffic Planning 3,150.00 3,150.00 1420
.
apapdinv2 mmagahiz Town of Portola Valley Page 2
16:29 10/16/24 Paid Invoices by Date
From: 10/23/2024 to 10/23/2024
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 295 LYNX TECHNOLOGIES INC
4620 GIS Professional Services in Aug Sept 2024 675.00 675.00 675 Vendor: 324 MIRANDAS LANDSCAPE
4621 September Landscape Maintenance Services 3,159.00 3,159.00 1011 Vendor: 373 PITNEY BOWES INC.
4622 Postage Meter Rental, Equipment & Svc 7/02/24 - 10/01/2024 148.48 148.48 1026177051 Vendor: 374 PLAN JPA
4623 General Liability Claims- September 2024 994.50 994.50 PLAN-0171 Vendor: 375 PLATINUM FACILITY SERVICES
4624 Janitorial Services - September 2024 4,936.68 4,488.67 49414 Janitorial Services - Sept 2024. Fridays disinfection svcs 448.01 49415 Vendor: 376 PORTOLA VALLEY HARDWARE
4625 September Statement 675.97 675.97 193-SEP24
Vendor: 403 RON RAMIES AUTOMOTIVE INC.
4626 Sept Fuel Statement 456.24 456.24 G20240930-5
Vendor: 413 SANGINI MAJMUDAR BEDNER
4627 FALL 2024 Classes 4,068.80 4,068.80 FALL-2024
Vendor: 429 SHELLY SWEENEY
4628 FALL 2024 Classes 2,208.00 948.00 FALL-2024
Summer 2024 Classes 1,260.00 SUMMER-2024
Vendor: 437 SMALL BUSINESS BENEFIT PLAN TR
4629 Nov Dental/Vision 1,760.00 1,760.00 NOV-2024
Vendor: 445 STANDARD INSURANCE CO.
4630 LTD/Life Premium 1,089.58 544.79 2024-AUG
LTD/Life Premium 544.79 2024-SEP
Vendor: 448 STATE COMP INSURANCE FUND
4631 Mandatory Surcharges Premium 10/06/2024-10/06/2025 2,999.73 2,999.73 1002558364 Vendor: 484 TYLER TECHNOLOGIES INC
4632 Tyler University 10/2024 - 09/2025 400.00 400.00 025-474991 Vendor: 489 VERIZON WIRELESS
4633 September Cellular 691.83 691.83 9974750894
.
apapdinv2 mmagahiz Town of Portola Valley Page 3
16:29 10/16/24 Paid Invoices by Date
From: 10/23/2024 to 10/23/2024
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 505 WOODSIDE FIRE PROTECTION DISTR
4634 CERRP Coordinator Oct, Nov, Dec 2024 28,550.15 13,845.98 2024 Q4_PV 09/01/24-9/30/24 Fire Mitigation Crew Support 14,704.17 WFPDCREW2024-09 Vendor: 518 GOT GOPHERS?
4635 Town Fields Gopher Trapping- September 2024 1,050.00 1,050.00 70968 Vendor: 553 COUNTY OF SAN MATEO-PSC
4636 Public Safety Dispatch Svcs, July-Sept 2024 35,810.75 18,787.75 PVPD 25-01 FY 24-25 Emergency Mgmt Dept JPA 17,023.00 FY24-25 JPA014 Vendor: 642 CYBERTARY.COM
4637 September Transcription Services 749.07 749.07 4870 Vendor: 744 PATTY DEWES
4638 Town Picnic 60th Anni Reimbursement 1,747.11 1,747.11 FRRC-24-7 Vendor: 860 STEPFORD
4639 Monthly Service Charges 10/01/2024 THRU 10/31/2024 6,286.02 3,920.00 2401546 Veeam Backup and Replication for Disaster Recovery - Oct 24 593.50 2401547Adobe Express & Adobe Firefly Subscription 1,697.52 2401559Onsite Support Oct 75.00 2406427 Vendor: 864 DAILY POST
4640 Advertisement- Sept 281.25 281.25 89919
Vendor: 1067 KRISCH & COMPANY
4641 Professional Services - September 2024 4,837.50 4,837.50 54649 Vendor: 1191 JAMES RAKELA DBA QUAIL VALLEY
4642 Pickleball Net 5,578.38 5,578.38 228
Vendor: 1194 CHRISTINA ONASICK
4643 Deposit Refund - Picnic Table 100.00 100.00 PROF-24-32 Vendor: 1195 LEAF CAPITAL FUNDING, LLC
4644 Toshiba Printer Copy Lease 620.75 620.75 17187083
Vendor: 1196 AMBER LA
4645 Deposit Refund - Picnic Table 100.00 100.00 PROF-24-48 Vendor: 1197 CHRISTINE D. BOLAND
4646 City Clerk Sept 2024 19,687.50 19,687.50 982024
.
apapdinv2 mmagahiz Town of Portola Valley Page 4
16:29 10/16/24 Paid Invoices by Date
From: 10/23/2024 to 10/23/2024
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Check Date Totals 243,248.41
Grand Total 243,248.41
________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: October 23, 2024
RE: Resolution authorizing Charles Schwab to add the Interim Town Manager and Finance Director, and remove former
Town Manager, as authorized agents of the Charles Schwab investment account
RECOMMENDATION
Staff recommends adopting a Resolution authorizing Charles Schwab to add the Interim Town Manager and Finance Director, and remove the former Town Manager, as authorized agents for the Town’s investment account.
BACKGROUND
On June 26, 2024, the Town Council reappointed the former Town Manager as the Town Treasurer, pursuant to Town of Portola Valley Municipal Code Title 2, Chapter 2.08.020 and delegated day-to-day operations to the Finance Director. Unfortunately, the process to add the Finance Director to the Charles Schwab account was not completed prior to the separation of the former Town Manager. Since the former Town Manager was the only authorized agent with access and authority to transfer funds, Charles Schwab is requiring a Resolution from the Town Council authorizing the removal of the former Town Manager and the addition of the Interim Town Manager and Finance Director as authorized agents for the Town’s investment accounts.
FISCAL IMPACT
None
ATTACHMENT
1. Resolution
TOWN OF PORTOLA VALLEY
STAFF REPORT
RESOLUTION NO._____-2024
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA
VALLEY AUTHORIZING CHARLES SCHWAB TO ADD THE INTERIM
TOWN MANAGER AND FINANCE DIRECTOR, AND REMOVE FORMER
TOWN MANAGER, AS AUTHORIZED AGENTS OF THE CHARLES
SCHWAB INVESTMENT ACCOUNT
WHEREAS, the Municipal Code, Section 2.08.020 authorizes the Town Manager to serve as Town Treasurer and maintain the accounts of the town in accordance with the approved final budget and accepted municipal accounting procedures; and WHEREAS, at its June 26, 2024 meeting, the Portola Valley Town Council reauthorized the Town Treasurer as the authority for management of the Town’s investment programs; and
WHEREAS, the Town Council delegated day-to-day operations for the Town’s investments to its Finance Director; and
WHEREAS, the former Town Manager’s employment with the Town had ended prior to the addition of the Finance Director to the Town’s investment account with Charles Schwab; and WHEREAS, Charles Schwab is requiring a Resolution from the Town authorizing the addition of the Interim Town Manager and Finance Director to the account and removal of the former Town Manager as authorized agents for the Town’s investment account.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley that:
1. The Town of Portola Valley authorizes Charles Schwab to add the following individual(s) to its investment account ending in 1496:
• Corie Stocker-Pedalino – Interim Town Manager, and
• Anthony McFarlane – Finance Director
2. The Town of Portola Valley authorizes Charles Schwab to remove the following individual(s) from its investment account ending in 1496:
• Sharif Etman – Town Manager
PASSED AND ADOPTED this 23rd day of October 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
By: ____________________________
Sarah Wernikoff, Mayor
ATTEST:
Town Clerk
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: October 23, 2024
RE: General Fund Reserve and impacts on current and future year budgets.
RECOMMENDATION
Staff recommends that the Town Council discuss the General Fund reserve, impacts on current and future budgets, and provide direction on opportunities to address the Town’s fiscal crisis, including declaring a fiscal emergency.
BACKGROUND
On June 12, 2024, the Town Council adopted the proposed FY 2024-25 Operating and Capital Budget with the intent of staff returning in September 2024 with any recommended changes or analysis which was delayed with the separation of the Town Manager in September. The Finance Director and the finance staff were working on catching up with accounting entries from prior years to complete the backlog of audits. Although some of the revenues and expenses are incomplete and unaudited, there is enough data to project that the beginning General Fund reserve balance for Fiscal Year 2024-25 is estimated to be approximately $1.6 million instead of the reported $5.4 million. This amount is well below the 60 percent reserve policy threshold adopted in July 2011 and requires immediate corrective action to address this structural gap.
DISCUSSION
The lack of audited financial statements and accurate financial reporting masked the increase in costs and reduction in the reserve. The general fund reserve was not updated with actual revenues and expenses from prior fiscal years when budgets were adopted leading to the Town’s budget being structurally imbalanced.
Deficit spending related to one-time costs for consultant and legal services for the housing/safety element update, use of American Rescue Plan Act (ARPA) funding for recurring expenses, plus the significant increase in the San Mateo County Sheriff’s contract
TOWN OF PORTOLA VALLEY
STAFF REPORT
over the past three fiscal years have outpaced the growth of revenue. Strategies and scenarios need to be developed to address the following areas,
1. Expense Control/Cost Shifts
2. Service Delivery Changes/Reductions
3. Budget Assumption Changes
4. Revenue Enhancement
Without corrective action, the General Fund reserve will be depleted before the end of Fiscal Year 2025-26. Short and long-term opportunities need to be identified and enacted to improve the Town’s finances. The Finance Committee developed working groups to research and present findings on the following topics to develop such strategies.
1. Fund Balance Reserve Policy
2. Charter Town
3. Expense Reduction
4. Utility Users Tax (UUT) Sensitivity
5. Parcel Tax
6. Selling Surplus Land
7. Annexation
Working with the Finance Director, the Committee met five times between June and October to present their research and provide an opportunity for public comment. The meetings were well attended with robust and frank conversation. A summary of their conclusions is attached.
Short-term options can be implemented in 3 – 12 months. These are stop-gap measures until long-term opportunities can be implemented.
Long-term opportunities can be implemented within 1 – 5 years and allows the Town to identify more sustainable sources of revenues and cost controls to stabilize the budget and address both short and long-term priorities.
Some of these opportunities will have severe negative impacts on service delivery for building and planning, public works, and employee recruitment and retention.
The Council will need to consider implementing a variety of these strategies within the next 6 months to address the deficit and restore fiscal sustainability for General Fund operations.
The following tables illustrate some short and long-term strategies, timing and pros and cons to assist the Council with their discussion.
Council approval is required on all short-term strategies. There are polices in place for use of Affordable Housing and Open Space funds. For any strategy that will require a ballot measure in March 2025, a declaration of fiscal emergency must be enacted prior to Dec 6, 2024.
ATTACHMENT
1. FY 2024-25 Proposed Operating and Capital Budget
2. Finance Committee summary
Category Strategy Timing Pros Cons
Expense Control/Cost Changes Reclass Housing Element
related expenses to Affordable
Housing
24-Nov Will increase reserve depending
upon amount that can be
reallocated
Not sure if legally appropriate
Expense Control/Cost Changes Change policy to allow trail maintenance to be charged to
the Open Space Fund
24-Nov Alleviates increased
maintenance costs from the
General Fund
Likely an immaterial
contribution to the General
Fund's bottom line
Service Delivery Changes/Reductions Balanced Budget 24-Nov Maintains current reserve levels Without revenue will lead to drastic reductions in service
levels
Revenue Enhancement Redirect 2% UUT from Open
Space Fund
25-Mar Revenue inflow would be
immediate with 50% +1 approval
Special election costs
Revenue Enhancement Parcel Tax 25-Mar $800 parcel tax would generate approximately $1M and remove
$1M in expenses from the
General Fund
Special elections costs and 2/3
majority approval
Short Term
Category Strategy Timing Pros Cons
Expense Control/Cost Changes Renegotiate contract with SMC Sheriff
25-Jul Addresses largest operating
budget directly
May incur additional consulting
and legal costs
Revenue Enhancement Vote for Charter Town Status
and
26-Nov Could generate $1M - $2M based
on volume of recent historical
annual home sales
May incur additional consulting
and legal costs
Revenue Enhancement Renegotiate an increased
property tax receipt percentage
with SMC
TBD Could generate $230K with more
of resident's Property Tax dollars
directed to the Town
May incur additional consulting
and legal costs
Revenue Enhancement Consider a Transient Occupancy
Tax
TBD Uncertain valuation but tax
burden is placed on visitors to
Town
May incur additional consulting
and legal costs
Revenue Enhancement Consider updating UUT
Telephone language
TBD UUT Telephone language needs
to be updted to reflect the
current telecommunications
industry
May incur additional consulting
and legal costs
Revenue Enhancement Private fundraising to fund
Public Safety
TBD May spark community interest,
potential tax deduction
Uncertain forecast and uneven
distribution among residents
Long Term
Town of Portola Valley
General Fund Activity Summary
FY 2024-25 Proposed Budget
Revenues Expenses
110 Town Council - 3,000
115 Town Committees - 115,050
120 Town Manager - 1,434,644
125 Town Attorney - 245,000
130 Town Clerk - 196,538
140 Finance - 920,433
210 Police Services - 1,776,348
220 Fire Services - 315,700
230 Dispatch Services - 75,151
310 Plannnig Division 117,900 940,157
320 Building Division 890,200 553,882
330 Code Compliance - 42,127
410 Community Hall 91,130 102,430
420 PW - Parks & Fields 60,000 149,012
510 PW - Streets, Facilities, Engineerig 41,000 942,290 610 Non-departmental 5,883,828 871,619
Transfers
Operating - 133,691
Capital - 1,177,783
Total 7,084,058 9,994,855
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
65013 Development $ 1,500 $ - $ (1,500)
65014 Dues 1,500 - (1,500)
Subtotal $ 3,000 $ - $ (3,000)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
110 - Town Council
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
62323 Volunteer Appreciation $ 18,000 $ - $ (18,000)
62324 Science & Nature - - -
63202 BicyclePedTraffic - - -
63203 Conservation 3,550 - (3,550)
63204 Cultural Arts 15,000 - (15,000)
63205 Emergency Preparedness 12,000 - (12,000)
63206 Historic Resources 3,500 - (3,500)
63208 Parks & Recreation 30,000 - (30,000)
63209 Sustainability 9,100 - (9,100)
63211 Trails & Paths 12,500 - (12,500)
63212 Wildfire Preparedness 5,000 - (5,000)
63213 Open Space Acquisition 2,500 - (2,500)
63214 Geologic Safety 3,900 - (3,900)
Subtotal $ 115,050 $ - $ (115,050)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
110 - Town Committees
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
51011 Salaries $ 1,030,581 $ - $ (1,030,581)
51021 Vacation Buyout 8,000 - (8,000)
51031 Vehicle Allowance 6,000 - (6,000)
55011 PERS 97,607 - (97,607)
55012 FICA 48,106 - (48,106)
55013 Medicare 14,849 - (14,849)
55021 Health Insurance Medical 30,916 - (30,916)
55024 Health Dental/Vision 11,736 - (11,736)
55025 Cafeteria Plan 85,799 - (85,799)
55031 Long Term Disability 3,645 - (3,645)
55033 Workers Compensation 7,815 - (7,815)
62099 Miscellaneous Consultants 45,000 - (45,000)
62329 Sustainability 23,350 - (23,350)
65012 Development 15,240 - (15,240)
65014 Dues 6,000 - (6,000)
-
Subtotal $ 1,434,644 $ - $ (1,434,644)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
120 - Town Manager
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
62032 Town Attorney $ - $ 245,000 $ 245,000
-
Subtotal $ - $ 245,000 $ 245,000
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
120 - Town Attorney
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
51011 Salaries $ 116,621 $ - $ (116,621)
51021 Vacation Buyout - - -
51031 Vehicle Allowance - - -
55011 PERS 9,179 - (9,179)
55012 FICA 7,231 - (7,231)
55013 Medicare 1,692 - (1,692)
55021 Health Insurance Medical 1,884 - (1,884)
55024 Health Dental/Vision 1,108 - (1,108)
55025 Cafeteria Plan - - -
55031 Long Term Disability 504 - (504)
55033 Workers Compensation 619 - (619)
62034 Transcription Services - - -
62099 Miscellaneous Consultants 10,000 - (10,000)
62251 Elections 20,000 - (20,000)
62302 Scanning - Admin 1,500 - (1,500)
62305 Software & Licensing 19,850 - (19,850)
62328 Codification 1,150 - (1,150)
65012 Development 3,000 - (3,000)
65014 Dues 2,200 - (2,200)
-
Subtotal $ 196,538 $ - $ (196,538)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
130 - Town Clerk
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
51011 Salaries $ 503,338 $ - $ (503,338)
51021 Vacation Buyout 2,500 - (2,500)
51031 Vehicle Allowance 3,000 - (3,000)
55011 PERS 39,613 - (39,613)
55012 FICA 27,909 - (27,909)
55013 Medicare 7,299 - (7,299)
55021 Health Insurance Medical 22,858 - (22,858)
55024 Health Dental/Vision 8,559 - (8,559)
55025 Cafeteria Plan 65,881 - (65,881)
55031 Long Term Disability 1,665 - (1,665)
55033 Workers Compensation 2,501 - (2,501)
55041 Tuition Reimbursement 2,000 - (2,000)
62031 Auditing Services 149,900 - (149,900)
62099 Miscellaneous Consultants 30,000 - (30,000)
62305 Software & Licensing 44,850 - (44,850)
62399 Miscellaneous - - -
65012 Development 7,500 - (7,500)
65014 Dues 1,060 - (1,060)
65015 Mileage Reimbursement - - -
-
Subtotal $ 920,433 $ - $ (920,433)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
140 - Town Finance
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
62204 San Mateo County Sheriff $ 1,776,348 $ 1,681,348 $ (95,000) -
Subtotal $ 1,776,348 $ 1,681,348 $ (95,000)
Proposed Revised Difference
24-25 24-25
Revenues
42812 Prop 172 Public Safety $ 16,500 $ 16,500 $ -
Subtotal $ 16,500 $ 16,500 $ -
Expenses
62204 San Mateo County Sheriff $ 16,500 $ 16,500 $ -
-
Subtotal $ 16,500 $ 16,500 $ -
Proposed Revised Difference
24-25 24-25
Revenues
42814 Public Safety COPS Grant $ 155,000 $ 155,000 $ -
Subtotal $ 155,000 $ 155,000 $ -
Expenses
62204 San Mateo County Sheriff $ 155,000 $ 250,000 $ 95,000 -
Subtotal $ 155,000 $ 250,000 $ 95,000
203 - Public Safety COPS Grant
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
210 - Police Services
101 - General Fund
202 - Public Safety Sales Tax
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
62047 WFPD - Fire Mitigation $ 185,000 $ 185,000 $ -
62208 Fire Prevention 120,700 120,700 -
62305 Software & Licensing 10,000 - (10,000)
-
Subtotal $ 315,700 $ 305,700 $ (10,000)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
220 - Fire Services
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
62203 Dispatch Services $ 75,151 $ 75,151 $ -
-
Subtotal $ 75,151 $ 75,151 $ -
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
230 - Dispatch Services
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
41912 Site Developmnet Permits $ 35,000 $ 35,000 $ -
41913 Conditional Use Permits - - -
41915 Horsekeeping Permits 2,500 2,500 -
41917 Zoning & Planning Permits 400 400 -
41919 Variances - - -
43017 Subdivision Fees 6,000 6,000 -
43018 Residential Data Reports 5,000 5,000 -
43019 Pre-Application Meeting 18,000 18,000 -
43021 Architectural Review 18,000 18,000 -
43024 Geology Fees 13,000 13,000 -
43033 Town Planning Fees 20,000 20,000 -
Subtotal $ 117,900 $ 117,900 $ -
Expenses
51011 Salaries $ 556,175 $ - $ (556,175)
55011 PERS 41,550 - (41,550)
55012 FICA 32,031 - (32,031)
55013 Medicare 8,119 - (8,119)
55021 Health Insurance Medical 20,728 - (20,728)
55022 Health Opt-out 9,600 - (9,600)
55024 Health Dental/Vision 6,107 - (6,107)
55025 Cafeteria Plan 22,982 - (22,982)
55031 Long Term Disability 1,704 - (1,704)
55033 Workers Compensation 2,361 - (2,361)
55041 Tuition Reimbursement 500 - (500)
62034 Transcription Services 8,000 - (8,000)
62035 Town Geologist 2,500 - (2,500)
62039 Planner 68,000 - (68,000)
62099 Miscellaneous Consultants 133,000 - (133,000)
62303 Scanning 7,500 - (7,500)
62305 Software & Licensing 13,900 - (13,900)
65012 Development 3,400 - (3,400)
65014 Dues 2,000 - (2,000)
-
Subtotal $ 940,157 $ - $ (940,157)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
310 - Planning Division
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
41911 Building Permits $ 195,000 $ - $ (195,000)
41914 Temp Occupancy - - -
41916 Construction & Demolition 33,000 - (33,000)
43011 Plan Check 260,000 - (260,000)
43012 Inspection Fee 390,000 - (390,000)
43043 BSA Fee 2,400 - (2,400)
43044 SMIP Fee 7,500 - (7,500)
43045 DSA Fee 1,300 - (1,300)
43049 Miscellaneous Fees 1,000 - (1,000)
43211 Town Inspection Fee - - -
Subtotal $ 890,200 $ - $ (890,200)
Expenses
51011 Salaries $ 158,647 $ - $ (158,647)
51021 Vacation Buyout - - -
51031 Vehicle Allowance 5,000 - (5,000)
55011 PERS 18,326 - (18,326)
55012 FICA 9,077 - (9,077)
55013 Medicare 2,355 - (2,355)
55021 Health Insurance Medical 14,707 - (14,707)
55024 Health Dental/Vision 1,440 - (1,440)
55025 Cafeteria Plan 7,661 - (7,661)
55033 Workers Compensation 820 - (820)
61031 BSA/SMIP/DSA Fees 7,874 - (7,874)
62042 Plan Check Services 120,000 - (120,000)
62099 Miscellaneous Consultants 200,000 - (200,000)
62305 Software & Licensing 4,975 - (4,975)
65012 Development 1,000 - (1,000)
65014 Dues 2,000 - (2,000)
-
Subtotal $ 553,882 $ - $ (553,882)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
320 - Building Division
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
$ - $ - $ -
Subtotal $ - $ - $ -
Expenses
51011 Salaries $ 9,800 $ - $ (9,800)
55011 PERS 772 - (772)
55012 FICA 443 - (443)
55013 Medicare 143 - (143)
55021 Health Insurance Medical 861 - (861)
55024 Health Dental/Vision 56 - (56)
55033 Workers Compensation 52 - (52)
62099 Miscellaneous Consultants 30,000 - (30,000)
-
Subtotal $ 42,127 $ - $ (42,127)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
330 - Code Compliance
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
43041 Applicant Charges $ 475,000 $ - $ (475,000)
Subtotal $ 475,000 $ - $ (475,000)
Expenses
62033 Attorney Charges $ 50,000 $ - $ (50,000)
62036 Geologist Charges 125,000 - (125,000)
62038 Engineer Charges 120,000 - (120,000)
62041 Planner Charges 150,000 - (150,000)
62325 C&D Deposit 30,000 - (30,000)
63012 Deposit Refunds - - -
-
Subtotal $ 475,000 $ - $ (475,000)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
340 - Customer Deposits
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
43121 Class Fees $ 75,000 $ 75,000 $ -
43131 Merchant Fees - - -
44051 Comm Hall / Act Room 1,030 1,030 -
44052 Comm Hall / Private 14,500 14,500 -
46000 Miscellaneous 600 600 -
Subtotal $ 91,130 $ 91,130 $ -
Expenses
61051 Maintenance $ 35,000 $ 35,000 $ -
62305 Software & Licensing 4,650 4,650 -
62399 Miscellaneous 1,750 1,750 -
63013 Instructor / Class Refunds 60,000 60,000 -
63104 Event Insurance 1,030 1,030 -
-
Subtotal $ 102,430 $ 102,430 $ -
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
410 - Community Hall
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
44054 Parking Lot & Field Rentals $ 60,000 $ 60,000 $ - 44056 Zots to Tots - 4,000 4,000
Subtotal $ 60,000 $ 64,000 $ 4,000
Expenses
61055 Parks & Fields Maintenance $ 142,012 $ 142,012 $ - 61056 Portable Lavatories 7,000 7,000 -
-
Subtotal $ 149,012 $ 149,012 $ -
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
420 - Public Works - Parks & Fields Maintenance
101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
41951 Encroachment Permits $ 22,000 $ 25,000 $ 3,000
43252 Town Library Maintenance 10,000 10,000 -
43253 Town Engineer Fee 3,000 3,000 -
43254 Applicant Development Fee 5,000 5,000 -
46079 Miscellaneous Receipts 1,000 1,000 -
Subtotal $ 41,000 $ 44,000 $ 3,000
Expenses
51011 Salaries $ 493,848 $ - $ (493,848)
51031 Vehicle Allowance 3,000 - (3,000)
55011 PERS 61,310 - (61,310)
55012 FICA 27,957 - (27,957)
55013 Medicare 7,368 - (7,368)
55021 Health Insurance Medical 39,007 - (39,007)
55022 Health Opt-out 16,800 - (16,800)
55024 Health Dental/Vision 9,521 - (9,521)
55031 Long Term Disability 1,920 - (1,920)
55033 Workers Compensation 5,219 - (5,219)
61018 Repairs / Vandalism 5,000 - (5,000)
61021 NPDES Stormwater Program 7,500 - (7,500)
61052 Mechanical Systems 15,000 - (15,000)
61054 Janitorial Services 40,100 - (40,100)
61081 Vehicle Maintenance 32,300 - (32,300)
62011 Building Maint, Equip & Supplies 10,000 - (10,000) 62012 Landscape Supplies & Svcs 40,000 - (40,000)
62014 Tools & Equipment 7,100 - (7,100)
62037 Engineer Services 45,000 - (45,000)
62044 GIS Mapping 1,000 - (1,000)
62099 Miscellaneous Consultants 31,040 - (31,040)
62305 Software & Licensing 36,400 - (36,400)
65012 Development 5,400 - (5,400)
65014 Dues 500 - (500)
-
Subtotal $ 942,290 $ - $ (942,290)
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
510 - Public Works - Roads, Facilities Operations & Development Services 101 - General Fund
Proposed Revised Difference
24-25 24-25
Revenues
41111 Property Tax - Secured $ 2,879,409 $ 2,908,077 $ 28,668 41112 Property Tax - Unsecured 115,919 117,073 1,154
41121 ERAF Revenue 150,000 250,000 100,000
41122 VLF Revenue 450,000 450,000 -
41141 Real Property Transfer Tax 100,000 150,000 50,000 41311 Sales & Use Tax 350,000 350,000 -
41411 Business License Tax 125,000 125,000 -
41601 Franchise - Energy 108,000 108,000 -
41602 Franchise - Water 61,000 61,000 -
41603 Franchise - Garbage 138,000 138,000 -
41604 Franchise - Cable 98,000 98,000 -
41811 Fines & Forfeitures 2,000 2,000 -
42811 Motor Vehicle 5,500 5,500 -
42821 HOPTR 5,000 5,000 -
43111 UUT - Energy 640,000 640,000 -
43112 UUT - Telephone 30,000 30,000 -
43113 UUT - Water 275,000 275,000 -
44011 Interest 289,000 289,000 -
44055 Lease Income Parks 60,000 60,000 -
46039 Miscellaneous Contribution - - -
46079 Miscellaneous Receipts 2,000 2,000 -
49011 Operating Transfers in - - -
Subtotal $ 5,883,828 $ 6,063,650 $ 179,822
Town of Portola Valley
FY 2024-25 Operating and Capital Budget
610 - Non-departmental
101 - General Fund
Expenses
55052 Wellness Program $ 10,000 $ 10,000 $ -
62021 Telephones 25,400 25,400 -
62022 Utilities 85,000 85,000 -
62032 Town Attorney - - -
62046 IT & Website Consultants 83,000 83,000 -
62099 Miscellaneous Consultants 138,000 138,000 -
62201 HEART JPA - - -
62202 Animal Control 21,000 21,000 -
62206 Emergency Services Contract 18,300 18,300 -
62301 Office Supplies 18,800 18,800 -
62304 Town Publications 7,000 7,000 -
62305 Software & Licensing 106,245 106,245 -
62306 Office Equipment 16,000 16,000 -
62307 Equipment Services Contract 21,800 21,800 -
62308 Postage 10,000 10,000 -
62309 Advertising 8,500 8,500 -
62326 Contingency 15,000 - (15,000)
62327 Community Services 20,000 20,000 -
62331 Bank Fees 10,000 10,000 -
62399 Miscellaneous 7,500 7,500 -
63101 Property Insurance 61,150 61,150 -
63102 Liability Insurance / Bonds 160,324 160,324 -
65012 Development 5,000 - (5,000)
65014 Dues 23,600 23,600 -
65015 Mileage Reimbursement - - -
73011 Fixed Assets - Software / Eq - - -
75111 Transfer Out - Operating 133,691 133,691 -
75121 Transfer Out - Capital 392,783 - (392,783)
-
Subtotal $ 1,398,093 $ 985,310 $ (412,783)
Attachment 2
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Mary Hufty
DATE: 10/14/2024
RE: Geological Safety Committee
Recording was started and a quorum was present at 10 AM.
Gary Ernst PHD- reiterated the commitment to the safety of human lives in-place, ingress and egress in the event of seismic disruption.
Pat McCrory PHD - brought in the USGS information sheets for tip of the month, as well as, county resources and information on earthquake resilience.
They have completed their mapping of seismic risk as it effects evacuation routes and this information is in the public domain.
A vote was taken to accept the committee’s work on the Berrocal and Black Mountain Faults which have been discussed and presented at the May, July and August meetings. It was accepted, like all scientific data, as work in progress. But it is clear from bare earth lidar technology that the Berrocal and Black Mountain Faults exist and should be considered for the Town Geologic map. This will be presented for review to Russ Graymer PhD of the USGS for his input. Then to the Council for possible presentation to a consulting Town Geologist.
It was decided to pursue speakers to include
Kim Blisniuk PhD seismographer
Sara MynsonPhD,
Steve Ingebritsen PhD committee member
Tim Dawson PhD an expert in the uplifting of the Santa Cruz Mountains For a possible speaking opportunity at Christ Church where a speaker series is being developed, if that is preferable to Town facilities.
TOWN OF PORTOLA VALLEY
Committee / Commission Liaison
Report