TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, December 11, 2024
7:00 PM
HYBRID MEETING
A G E N D A
Sarah Wernikoff, Mayor
Judith Hasko, Vice Mayor
Jeff Aalfs, Councilmember
Mary Hufty, Councilmember
Craig Taylor, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your comments using this online form by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to Council, Commission, or Committee members for consideration during the meeting and included in the public record. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. Phone callers may provide comments by pressing *9 on their phone to "raise your hand" and *6 to mute/unmute themselves. The meeting Chair will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER / ROLL CALL
2. PRESENTATIONS / PROCLAMATIONS
None
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
4. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please note, however, the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
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Town Council Agenda
December 11, 2024
5. CONSENT AGENDA
a. Approve Special Meeting Minutes of December 5, 2024
b. Approve Special Meeting Minutes of November 13, 2024 c. Approve Regular Meeting Minutes of November 13, 2024 d. Approve Regular Meeting Minutes of January 25, 2023
e. Review and Accept Warrant List of December 11, 2024
f. Adopt Resolution No. 2957-2024, Authorizing Disposal of Surplus Town Property (Two commercial lawnmowers)
g. Adopt Resolution No 2958-2024, Reciting the Facts of the General Municipal Election held on November 5, 2024, Declaring the Results and Such Other Matters as provided by law
6. TOWN COUNCIL REORGANIZATION
a. Recognition of outgoing Mayor Sarah Wernikoff and Councilmember Jeff Aalfs b. Remarks by outgoing Mayor Sarah Wernikoff and Councilmember Jeff Aalfs c. Administration of Oath of Office to newly-elected Councilmembers Rebecca Flynn and Helen Wolter
d. Selection of Mayor and Vice Mayor for 2025
e. Remarks by incoming Mayor
f. Recess to reception
7. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
8. ADJOURNMENT
The next Regular Town Council meeting will be held on January8, 2025, at 7:00 p.m.
Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEKmah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.
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December 5, 2024
PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – DECEMBER 5, 2024
1. CALL TO ORDER / ROLL CALL
Mayor Wernikoff called the Special Meeting to order at 6:00 p.m. Town Attorney confirmed remote attendance of Councilmember Mary Hufty, from Archbold Station, 123 Main Drive, Venus, FL 33960. Roll call was taken.
Present: Councilmembers Jeff Aalfs, Mary Hufty, Craig Taylor, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: None
Others: Interim Town Manager Corie Stocker-Pedalino, Town Attorney Catherine Engberg, Interim Planning and Building Director Terrence Grindall, Planning and Building dept. Jon Biggs, and Clerk Consultant Christine Boland
2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA
The following member of the public addressed the Town Council:
• Rita Comes
3. SPECIAL MEETING AGENDA
a. Certification of an Environmental Impact Report (EIR) in compliance with the California Environmental Quality Act (CEQA) and consideration of a request for a Conditional Use Permit for establishment of a Planned Unit Development (PUD), a Vesting Tentative Map to subdivide the parcel, Architectural Review for construction of thirty (30) new residential lots and thirty-nine (39) new residential units, a Site Development Permit for tree removal and grading, and State Density Bonus Law/Below Market Rate (BMR) Housing Plan and Agreement associated with the proposed Portola Terrace (Stanford Wedge) Residential Development Project - 3530 Alpine Road, APN 077-281-020, File # PLN_ARCH0021-2019 in accordance with Sections 14.04.010, 17.20.170, 18.72.100, 18.44.040, 15.12.100, 18.17 and 18.64.03 of the Portola Valley Municipal Code.
Interim Planning and Development Director, Terrence Grindall, reviewed the proposed residential development project at 3530 Alpine Road, proposed by Stanford University for faculty housing, noting that Stanford University has owned the land for over 100 years.
He reviewed the project, consisting of 30 new residential lots and 39 new residential units and explained that certain actions were required for each aspect of the project, including certification and approvals of the Environmental Impact Report, Conditional Use Permit for the Planned Unit Development, a Vesting Tentative Map, Architectural Review for construction, a Site Development Permit for tree removal and grading, and State Density Bonus Law/Below Market Rate (BMR) Housing Plan and Agreement.
Rebecca Auld, Vice President, Lamphier-Gregory Consultants, reviewed detailed information contained in the Environmental Impact Report (EIR) and other environmental factors under the California Environmental Quality Act. She reviewed the alternatives assessment and addressed the traffic data in the draft EIR, including turning lanes.
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December 5, 2024
Stanford University representatives Sweta Bhatnager, Senior Director, Government Affairs, and John Donahoe, Senior Director, Planning and Entitlements, provided a comprehensive presentation on detailed aspects of the project.
Discussion continued, with Mr. Donahoe, Ms. Auld and Mr. Grindall answering extensive questions of Council.
The following members of the public addressed the Town Council:
• Fred Leach
• Chet Ruckey
• Ed Holland
• Judith Murphy
• David Cardinal
• Rebecca Flynn
• Caroline Vertongen
• Tom Buckholtz
• Rita Comes
• Nan Shostak
• Dale Pfau
• Karen Askey
• Kristi Corley
Interim Planning and Building Director Grindall presented for review the Planning Commission and Architectural Site Control Commission recommendations, which were not included as part of the staff recommendation.
The Council deliberated on each of the issues and concluded that five additional conditions be included in the project, as follows: Inclusion of an overflow parking plan, inclusion of an operation traffic analysis, (with a pledge from Stanford of $100,000 for the analysis), and three separate trail requests involving a realignment of the Alpine Trail, installation of a "wilderness" trail and to study whether a connection could be made from a Town trail to the proposed fire access road. Final details of the trail connections would be determined by staff, a councilmember and a trails committee member. Mr. Donahoe advised that the wilderness trail should be built prior to residential occupancy.
After extensive discussion, Councilmember Aalfs made a motion to adopt Resolution No. 2955-2024, Certifying the Environmental Impact Report, and Adopt the CEQA Findings and Mitigation Monitoring and Reporting Program for the Portola Terrace Residential Development Project, seconded by Councilmember Taylor. The motion passed unanimously by roll call vote.
Further, Councilmember Taylor made a motion to adopt Resolution No. 2956- 2024, Approving a Conditional Use Permit for Establishment of Planned Unit Development, Vesting Tentative Map, Architectural Review, Site Development Permit, State Density Bonus, Affordable Housing Plan and Affordable Housing Agreement for the Portola Terrace Residential Development Project, seconded by Councilmember Hufty, with the understanding the Resolution was adopted “substantially by form”, in order for Town Attorney Engberg to make the addition of the five conditions, as discussed above.
The motion passed unanimously by roll call vote.
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December 5, 2024
4. ADJOURNMENT
The meeting adjourned at 10:45 p.m.
_______________________ __________________________
Sarah Wernikoff, Mayor Christine Boland, Clerk Consultant Submitted to the Town Council for approval at its meeting of December 11, 2024
Volume 47
November 13, 2024
PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – NOVEMBER 13, 2024 Mayor Wernikoff called the meeting to order at 6:01 p.m. Town Attorney Engberg announced that Councilmember Hufty would be participating remotely from 177 Hobcaw Road, Georgetown, South Carolina, 29440 and asked several questions to establish proper procedures for participating remotely.
1. CALL TO ORDER / ROLL CALL
Interim Town Manager Stocker-Pedalino called the roll call.
Present: Councilmembers Jeff Aalfs, Mary Hufty, Craig Taylor, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: None
Others: Interim Town Manager Corie Stocker-Pedalino, Town Attorney Catherine Engberg
2. ORAL COMMUNICATIONS
None.
3. CLOSED SESSION
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Govt. Code section 54957) Title:
Town Attorney Catherine Engberg
At 6:03 p.m., the Council convened a Closed Session to conduct an annual evaluation of Town Attorney Catherine Engberg. The Special Meeting reconvened into open session at 6:54 p.m. No action was taken in Closed Session.
4. ADJOURNMENT
The meeting was adjourned at 6:55 p.m.
_________________________________ ________________________________ Sarah Wernikoff, Mayor Christine Boland, Clerk Consultant Submitted to the Town Council for approval at its December 11, 2024 meeting.
Volume 47
November 13, 2024
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING – NOVEMBER 13, 2024
1. CALL TO ORDER / ROLL CALL
Mayor Wernikoff called the meeting to order at 7:04 p.m. Town Attorney Engberg announced that Councilmember Hufty would be participating remotely and established her remote participation under the law. Roll call was taken:
Present: Councilmember Jeff Aalfs, Mary Hufty, Craig Taylor, Vice Mayor Judith Hasko and Mayor Sarah Wernikoff
Absent: None
Others: Interim Town Manager Stocker-Pedalino, Town Attorney Catherine Engberg, Finance Director Anthony McFarlane, Interim Planning and Building Director Terrance Grindall, Planning and Building extra help Jon Biggs, Interim Town Engineer Brian Frus, and Clerk Consultant Christine Boland
2. PRESENTATIONS / PROCLAMATIONS
a. Presentation of Proclamation to Scott Weber, Maintenance Worker II, upon his 25th Anniversary with the Town of Portola Valley
Mayor Wernikoff read a Proclamation in its entirety and presented it to Scott Weber, Maintenance Worker II, upon his 25th anniversary with the Town. Interim Town Manager Stocker-Pedalino provided heartfelt comments to Mr. Weber and expressed her utmost appreciation for his years of service.
Mr. Weber thanked the Town Council for the recognition and stated it has been a pleasure working for the town for the past 25 years. He thanked the Council, present and former staff most notably, the late Skip Struthers who assisted him in the beginning of his career.
b. Presentation by Peninsula Clean Energy
Shawn Marshall, Chief Executive Officer of Peninsula Clean Energy (PCE), presented a brief presentation on what PCE does and the services they provide. Ms.
Marshall answered questions of Council.
3. TOWN MANAGER REPORT
Interim Town Manager Stocker-Pedalino provided several updates: She acknowledged Mr. Weber again, that the Stanford Portola Terrace project would be heard by the Planning Commission on November 18 and Town Council on December 5, 2024, the results of the off-leash dog survey was posted to the Town’s website, and acknowledged Mayor Sarah Wernikoff and Councilmember Jeff Aalfs on their last regular meeting on the Town Council and for their years of dedication to the Town.
4. ORAL COMMUNICATIONS
The following members of the public provided comment:
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November 13, 2024
• Rita Comes
5. CONSENT AGENDA
Vice Mayor Hasko requested to discuss Consent Agenda items 5b and 5g separately.
Councilmember Aalfs moved to approve Consent Agenda items 5a, c – f, and h – r, seconded by Councilmember Taylor. The motion carried unanimously by roll call vote. a. Approve Special Meeting Minutes of October 30, 2024
b. Approve Regular Meeting Minutes of October 23, 2024
Vice Mayor Hasko pointed out a typographical error on Page 11. Vice Mayor Hasko moved approval of Consent Agenda item 5.b., seconded by Councilmember Taylor. The motion carried unanimously by roll call vote. c. Approve Special Meeting Minutes of February 5, 2024
d. Approve Special Meeting Minutes of October 30, 2023
e. Approve Special Meeting Minutes of August 3, 2023
f. Approve Special Meeting Minutes of August 2, 2023
g. Approve Special Meeting Minutes of July 18, 2023
Vice Mayor Hasko pointed out a typographical error on Page 16. Vice Mayor Hasko moved approval of Consent Agenda item 5.g., seconded by Councilmember Taylor. The motion carried unanimously by roll call vote. h. Approve Special Meeting Minutes of May 9, 2023
i. Approve Special Meeting Minutes of March 22, 2023
j. Approve Special Meeting Minutes of March 15, 2023
k. Approve Special Meeting Minutes of March 1, 2023
l. Approve Special Meeting Minutes of February 24, 2023 m. Approve Special Meeting Minutes of January 31, 2023
n. Review and Accept Warrant List of November 13, 2024
o. Adopt Resolution No. 2952-2024, Designating Positions and Disclosure Obligations for the Town’s Conflict of Interest Code
p. Adopt Resolution No. 2953-2024, Authorizing Award of the Rectangular Rapid Flashing Beacon Project (Project No. 2024-PW02)
q. Receive and File the FY 2020-21 Annual Comprehensive Financial Report
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November 13, 2024
r. Approve Memorandum of Understanding with County of San Mateo/County Manager
6. PUBLIC HEARING
a. Revise Fiscal Year 2024-25 Budget
Finance Director, Tony McFarlane, presented a revised budget based on discussions and direction from the Council at the last Council meeting. He described the adjustments in order to achieve a balanced budget.
Mayor Wernikoff opened the public hearing and invited public comment.
The following members of the public addressed the Council:
• Nona Chirarello
• David Cardinal
• Carolyn Vertongen
• Kristi Corley
Finance Director McFarlane answered questions of Council on several topics. The public hearing was closed.
Following Council discussion, Councilmember Taylor moved to adopt Resolution No. 2954-2024, Adopting the Revised Fiscal Year 2024-25 Budget beginning July 1, 2024. with an amendment of adding back $20,000 for staff development. The motion was seconded by Councilmember Aalfs and carried by unanimously by roll call vote.
7. REGULAR AGENDA
a. Review of Portola Valley’s Wildfire Hardening Rules
John Biggs, Planning and Building department, provided a presentation regarding the “50/50” rule under the Town’s Wildfire Hardening section of the Municipal Code and explained what triggers the requirements. Woodside Fire Marshall Kimberly Giuliacci, addressed the Council and provided further explanation. relative to the fire hardening ordinance.
Mayor Wernikoff invited public comment. The following members of the public addressed the Council:
• Carter Warr
• Rebecca Flynn
Three options were presented by staff and after extensive Council discussion, staff was directed to evaluate the Town’s wildfire hardening code – 50% Rule and develop recommendations that result in fewer projects being subject to the Wildfire Hardening rules. Council asked staff to return with an ordinance for consideration. b. Receive Update on California Department of Housing and Community Development (HCD) October 16 Letter of Technical Assistance
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November 13, 2024
Interim Planning and Building Director Grindall reviewed components of the October 16, 2024 technical letter from the California Department of Housing and Community Development’s Assistance regarding how to remedy two issues and enable certification of the Town’s Housing Element.
Mayor Wernikoff invited public comment. The following members of the public address the Council:
• Rebecca Flynn
• Caroline Vertongen
• Kristi Corley
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmember Aalfs reported on an Emergency Preparedness meeting held recently.
Vice Mayor Hasko reported on several items: Conservation meeting, the Geologic committee did not have a quorum, San Mateo County Board of Supervisor Ray Mueller held a successful in community hall, regarding the insurance, interim manager recruitment.
9. COLLEAGUE’S MEMO
Mayor Wernikoff discussed the Colleague’s memorandum regarding including the addition of a Finance Committee member to the Ad Hoc affordable Housing Site Evaluation Committee.
10. ADJOURNMENT
The meeting adjourned at 10:06 p.m.
_______________________________ _____________________________ Sarah Wernikoff, Mayor Christine Boland, Clerk Consultant Submitted for approval to the Town Council at its December 11, 2024 meeting.
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January 25, 2023
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – JANUARY 25, 2023
1. CALL TO ORDER
Present: Councilmembers Judith Hasko, Mary Hufty, Craig Taylor, Vice Mayor Sarah Wernikoff and Mayor Jeff Aalfs
Absent: None
2. REPORT OUT OF CLOSED SESSION
None
3. ORAL COMMUNICATIONS
The following members of the public spoke during Oral Communications:
• Craig Drayman
• Dale Pfau
• Rita Comes
• Kristi Corley
• Gary Hanning
• Leslie Kriese
4. CONSENT AGENDA
The following members of the pubic addressed the Council on the Consent Agenda:
• Gene Chaput
• Rita Comes
• Kristi Corley
• John Donahoe
• Rusty Day
M/S Taylor/Hufty to approve Items 4 b, c, d and e. Motion carried unanimously by roll call vote.
a. Approval of Action Minutes for the Special Meeting of January 9, 2023 and Regular Meeting of January 11, 2023
Councilmember Hasko proposed an amendment to Page 1 of the January 11, 2023 Minutes, to read: “M/S Hasko/Taylor to approve Item 4.d., Adopting Resolution 2915-2023, Authorizing Town Manager to Executive Documents Associated with the Planning Grant Program (PGP) Agreement 19-PGP-13804, and creating a Subcommittee of Hasko/Hufty to review documents or amendments related to the project.
Additionally, Councilmember Hasko noted a change in the January 11, 2023 Minutes, Page 3, Agenda item, 5b. Approve Council Appointments to Regional and Local Bodies for 2023 attachment; Substitute Councilmember Taylor as representative on Peninsula Clean Energy and Councilmember Hasko as representative on the Airport Roundtable.
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January 25, 2023
M/S Wernikoff/Taylor to approve Item 4.a., as amended. Motion carried unanimously by roll call vote.
b. Approval of Warrant List
c. Adoption of Resolution No. 2918-2023, Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution of the Town Council of the Town of Portola Valley Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 d. Appointment of Members to the Historic Resources Committee and Open Space Acquisition Advisory Committee:
• Terry Hicks (Historic Resources)
• Betsy Morgenthaler (Open Space Acquisition Advisory)
e. Approval of the Wildfire Preparedness Committee Charter Amendment f. Approval of the Open Space Acquisition Advisory Committee Charter Amendment Item 4.f. was tabled to a future meeting date.
g. Approval of Agreement with LandEcon Group for the Preparation of a Fiscal Impact Analysis and Report for the “Stanford Wedge” Housing Project and to Approve a Budget for the Analysis in the Amount of $33,750
M/S Wernikoff/Taylor to approve Item 4.g. Motion carried unanimously by roll call vote.
5. REGULAR AGENDA
Jeff Aalfs, Mayor, announced he would re-arrange the agenda, to better align similar items together.
a. Hold Annual Workshop and Discuss Potential Priorities and Council/Committee Communications
Jeremy Dennis, Town Manager, presented the item.
The following Committee Chairs were present and held budget discussions with the Town Council:
• Dale Pfau, Emergency Preparedness Committee
• Jennifer Hammer, Wildfire Preparedness Committee
• Terry Lee, Open Space Committee
• Patty Dewes, Parks & Recreation Committee
• Brook Coffee, Nature & Science Committee
• Nancy Lund, Historic Resources Committee
• Scott Elrod, Sustainability Committee
• Gary Hanning, Trails & Paths Committee
• Nan Shostak, Geological Safety Committee
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January 25, 2023
The following members of the public spoke regarding the item:
• Rita Comes
• Caroline Vertongen
• Kristi Corley
• Nan Shostak
b. Receive Report and Provide Direction on the Housing Element Update and Schedule of Associated Zoning Code Amendments and Other Related Documents
Laura Russell, Planning & Building Director presented the report.
The following members of the public spoke regarding the item:
• Rita Comes
• David Cardinal
• Caroline Vertongen
• Bob Adams
• Rusty Day
• Jon Silver
• Greg
• Kristi Corley
c. Acceptance of the FY 2019-20 Audit
Cindy Rodas, Finance Director, presented the item.
The following members of the public spoke regarding the item:
• Rita Comes
• Rusty Day
M/S Taylor/Wernikoff to accept the FY 2019-20 Audit. Motion carried unanimously by roll call vote.
6. COUNCIL COLLEAGUE MEMOS
a. Discuss Colleagues Memo from Councilmembers Hasko and Taylor Entitled “Proposed Process for Implementation of Sunrise Provision of Housing Element” Councilmembers Hasko and Taylor presented the memo. Continued. b. Discuss Colleagues Memo from Vice Mayor Wernikoff entitled “FY 2022-23 Council Priority 3e.”
Vice Mayor Wernikoff presented the memo.
c. Discuss Colleagues Memo from Vice Mayor Wernikoff Entitled “Lifetime Achievement Award”
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January 25, 2023
Vice Mayor Wernikoff presented the memo.
d. Discuss Colleagues Memo from Councilmember Hufty Entitled “Code of Ethics for Town Council”
Councilmember Hufty presented the memo.
e. Discuss Colleagues Memo from Councilmembers Hasko and Hufty Entitled “General Plan Research and Working Group”
Councilmembers Hasko and Hufty presented the memo.
7. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS All Councilmembers reported attending regional and committee meetings.
8. TOWN MANAGER REPORT
No report.
9. ADJOURNMENT
The meeting adjourned at approximately 12:40 a.m.
10. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation; Pursuant to Government Code Section 54956.9(d), (e)(5)
This item was continued to a future date.
_____________________________ _______________________________ Jeff Aalfs, Mayor Melisaa Thurman, Town Clerk
Submitted to the Town Council for approval at its meeting of December 11, 2024
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: December 11, 2024
RE: Review and Accept Warrant List
RECOMMENDATION:
1. Review and accept the following Warrant List for the month of December:
12/11/2024 Warrant List
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists the warrants issued as EFT payments. EFT payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
Date
Ending
Warrant #
Warrant 11/21/2024 4695 4696 2 3,734.96 11/14/2024 11/13/2024 4694 Warrant 12/5/2024 4766 4766 1 193.84 12/12/2024 12/11/2024 4765 Warrant 12/11/2024 4697 4765 69 1,528,967.69 12/12/2024 11/21/2024 4696 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Date Warrant # Issued to Fund Dept Purpose Amount
12/11/2024 4699 Bank of America General Various Credit Card Purchases $ 8,945.10 12/11/2024 4703 CalPERS General Various Retirement/UAL Contributions 60,948.78 12/11/2024 4711 Missionsquare Retirement General Various Deferred Compensation 4,949.15 12/11/2024 4720 CalPERS Health General Various Medical Premium 14,321.40 12/11/2024 4721 PG&E General 610 November energy 2,475.28 12/11/2024 4728 San Mateo County Sheriff GF, PS, COPS 210 Jul - Dec Services 979,908.50 12/11/2024 4732 State Compensation Ins Fund General 120 January Workers Comp 1,738.00 12/11/2024 4734 Verizon Wireless General 610 November service 691.94 12/11/2024 4745 Krisch & Company General 140 October services 1,237.50 12/11/2024 4761 San Mateo Daily Journal General 610 Advertising - Public Hearings 1,428.00 Warrants issued as EFT
TOWN OF PORTOLA VALLEY
STAFF REPORT
Warrant List December 11, 2024
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
The following table lists the line detail for Warrant #4703 issued as an EFT to CalPERS.
Due to staff turnover, training of staff, and other competing priorities there was a delay in reporting the correct payroll numbers to CalPERS. All reporting to CalPERS and balances due are now current through December 31.
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 12/11/2024 Warrant List
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
11/21/2024 4695 Diego Ramirez General 130 Final Pay $ 1,295.78 11/21/2024 4696 Brian Frus General 510 Final Pay 2,439.18 12/5/2024 4766 Corie Stocker General 120 Reimbursement 193.84 Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
12/11/2024 4703 CalPERS General Various CLASSIC - October Retirement 6,508.16 12/11/2024 4703 CalPERS General Various PEPRA - October Retirement 13,096.96 12/11/2024 4703 CalPERS General Various CLASSIC - November Retirement 7,795.15 12/11/2024 4703 CalPERS General Various PEPRA - November Retirement 11,809.50 12/11/2024 4703 CalPERS General Various CLASSIC - November UAL 10,777.17 12/11/2024 4703 CalPERS General Various PEPRA - December UAL 184.67 12/11/2024 4703 CalPERS General Various CLASSIC - December UAL 10,777.17 Disclosure
TOWN OF PORTOLA VALLEY Warrant Disbursement Journal December 11, 2024 Claims totaling $1,5 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley. Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment. Signed and sealed this (Date) _____________________ _______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
apadatecr2 Town of Portola Valley amcfarlane
A/P Check Register
Checks from 11/14/2024 to 12/11/2024
Check
Number
Check Vendor> Name
Date
Cash Account: 910-11011-000
4695 11/21/24 DIE!GO RAMIREZ SANCHEZ
4696 11/2.1/24 BRIAN fRUS
45197 12/11/24 A-A . LO(K & Al.A.RM I1NC
469'8 12/11/24 AT&T
4699 12/11/24 BANK OF AMERICA
4700 12/11/24 BILL HAMILTON ROOFING
4701 12/11/24 CALIFORNIA WATER SERVICE CO
4702 12/11/24 CAL:CFORNIA\WATERSER.VICE CO
4703 12/11/24 CALPERS
4704 12/11/24 SCA OF CA, LLC
4705 12/11/24 COMCAST
4706 12/11/24 CSG CONSULTANTS INC
4707 12/11/24 EXCEL LD
4708 12/11/24 FEDEX
4709 12/11/24 GOOD/CITY/COMPANY
4710 12/11/24 GREEN HALO •• SYSTEMS
4711 12/11/24 MISSIONSQUARE RETIREMENT
4712 12/11/24 J. W. ENTERPRISES
4713 12/11/.24 JON MY1ERS
4714 12/11/24 KRil!IPiKA CONSIUlTING,
4715 12/11/24 KUT.ZMANN & ASS!ll'CIATES
4716 12/11/'24 l YNG'S'O GARDEN MATERIALS INC
4717 12/11/24 LYNX TECHNOLOGIES INC
4718 12/11/24 MIRANDAS LANDSCAPE
4719 12/11/24 ,NAVIA. BENEFU SOLUTIONS
4720 12/11/24 PERS HEAJlT11l1
4.721 12/11/24 PG&E
4722 12/11/24 PINNACL'E 'BtJilDING & DESIGN
4723 12/11/24 PLAN JPA
4724 12/11/24 PLATINUM FACILITY SERVICES
4725 12/11/24 PORTOLA VALLEY HARDWARE
472·6, 12/11/24 RON RAMIES AUT1mfflTIVE U�IC.
4727 12/11/24 SABER IROOFI1NG llN:C
4728 12/11/24 SAN MATEO SHERIFF
4729 12/11/24 SIERRA PACIFIC TURF SUPPLY INC
4730 12/11/24 SITEIMPROVE
4731 12/11/24 SMALL BUSINESS BENEFIT PLAN TR
4732 12/11/24 STATE/COMP/INSURANCE.FUND
4733 12/11/24 SWRCB •>STATE WATER RESOURCES
4734 12/11/24 VERIZON WIRELESS
4735 12/11/24 WOODSIDE FIRE PROTECTION DISTR
4736 12/11/24 GOT GOPHERS?
4737 12/11/24 ALPINE W .. MENLO LITTLE LEAGUE
4738 12/11/24 COUNTY OF/SAN MATEO-PSC
Net Check
Amount
1,295.78
2,439.18, ,
440.001
299.3'8
8,945.10
1,000.00
6,630.89
1,817.72
60,948.78
2,095.00
709.43
16,086.00
23.70 2.64
155 ., 515.11
114.00
4,949.15
546.88
500.00i
4,401.80
25,061.5,3
1,575.88
1,875.00
5,680.39
20-0 .. 00
14,321.40
2:,47.5 .28
18, 764.35
1,083.71
4,936.68
542.09
735 . . 92
1,000.00
979,908.58
2,401.26
3,767.28
2,22L50
1,738.00
7;279.00
691.94
12,854.87
1,050.00
588.00
18,787.75
,o
,o
,o
0 R
0 0
0 R
0 0
0 0
0 0
0 R
0 0
0 0
0 0
0 ,o,
,R
!R
0 0
0 0
0 0
R
0 0
0 R
0 R
0 0
0 0
12/06/2024 09:44
1Regular
!Regular
!Regular
'Regular
EFTPS
Regular
Regular
Regular
EFTPS
Regular
Regular
Regular
Regular
Regular
Regular
Regular
EFTPS
Regular
Regula1r
Regularr
Regularr
Regular
Regular
Regular
Regrular
EFTPS
EFTPS
Regular
Regular
Regular
Regular
R:egular
Regular
EFTPS
Regular
Regular
Regular
EFTPS
Regular
EFTPS
Regular
Regular
Regular
Regular
apadatecr2 Town of Portola Valley amcfarlane
A/P Check Register
Check. ,Clhe1 ck
Number 'Date
4739 12/11/24
474() 12/11/24
47'41. 12/11/24
4742 12/11/24
47'43 12/11/24
4744 12/11/24
4745 12/11/24
4746 12/11/24
4747 12/11/24
4748 12/11/24
4749 12/11/24
4750 12/11/24
4751 12/11/24
4752 12/11/24
4753 12/11/24
4754 12/11/24
4755 12/11/24
4756 12/11/24
4757 12/11/24
4758 12/11/24
4759 ]2/11/24
476:1}, l.2/11/24
4761 12/11/24
4762 12/11/24
4763 12/11/24
4764 12/11/24
4765 12/11/24
47616 12/01 5/24
Ve111doir Name
CYBERTARY.COM
TERESA GODFREY
STEPfiO:RD
DAILY :POST
MID PENINSULA ROOFING
SHUTE, MIHALY & WEINBERGER LLP
KRISCH & COMPANY
LONG'S CUSTOM DISCING, INC
STERlCYCLE ,L LNC .. ,. DBA<SHREO- LT
AARON KATZ
PVSC
FRANZISKA WILSBERG
AMAR PATEL
AT&TCORPDBAACC BUSINESS
LEAF>CAPITAL FUNDING, LLC
CHRlSTINE/D.BOlAND
ANDREATRESE
SHUMS CODA ASSOCIATES
SIGNATURE ROOFING INC
GINA :DIXON
AHERlCAN YOUTlil :SOCCER ·OR1G
COUNTY O:f SAN 111AllEO ENV HEAUH
SAN 'MATEO DAILY JOURNAL
SPARK APPLIANCE REPAIR
WIZIX TECHNOLOGY GROUP, INC.
WBCP, INC.
MONTEJANO IROOF]NG
CORIE STOCIKER
Checks from 11/14/2024
apadatecr2 Town of Portola Valley amcfarlane
A/P Check Register
Ch:ecks from 11/.14/2024
total:
8 Payment Manager total:
72 GRAND TOTALS
to
to
12/11/2024
�?�t· -��:-:.·
u�-:...- �t·=,:(:�, · elk
:,.-�---.--- - . :-. .. �- H7iffl0 '
870.73
1,900.0Q,
4,541.501
651. 1'5,
1,808.08
40,503.59
1,237.58
i,868.00
222. 51
588.00
580.00
100.00
588.H
2,206.20
1,921.58
45,651.45
6,068.48
35,078.H
1,888.H
395 .. 00
500.00
221.60
1,428.80
65.H
318.53
12,,073 .. 48
1,000.00
1.9{3 .84,
12/11/2024
1,532,896.49
12/06/2024 09:44 Page 2
(heck ,Check
Status Type
0 Regular
o, Regular
o, Regular
0, Regula.r
o· Regular
0 Regular
R ACH
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Regular
0 Re,gular
0 Re,gular
0 Regular
R ACH
0 Regular
0 Regular
,o, Reg1ular
,o, Regular
101 Regula 1 r
12/86/2024 09:44 Page 2
apapdinv2 ancfarlale
89:56 12/86/24
ll/21/24
Venlbr: l2ll DlfG)RMHZSNfJEZ
4815 IFillal Pay
Vendor: 1212 EIWW RIJS
4696 Final Pay
STOCJ<ER
Vendor: 41 AT&T
4698 October Statanent
,October
Ocl:ooer
Staterert
Stalelert
Vendor: 44 'BAtlC OF' Nt:RICA
4699 October Credit card Stat:arert
Ven:lolr: 55 8IlJ. tw1IlTIJI IIJ(Rtl;, 4700, ll:!posi.t iRefin:I, 55 Q-anada Vendor: 78 CAURR«A *TER SERVICE m
4791 Water Service 18/W24 - 11/88/24
Vemor: 19 GAlIRRiIA Wffllt. SBMCE en
41IJ2:
lileposict
llepos.tt iRefinl - l I!!dian X:i!rg ftlrt!Dla Valley
Deposit
,Elefu;d - l Indian X� ftlrt!Dla, Valley
Refund - 1 D1d'la1 Xing Portola Valley
Vendor: 88 CAI.PBlS
4783 Novemer UAL CLASSIC
October• Reti.rerent-CLASSIC
October
Decemer UAL
Reti.relE!lltCLASSIC PEPRA
Decemer UAL PEPRA
Novemer
Novemer Reti.rerentReti.rerent- CLASSIC
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
l,2!15.78
2,439.18
193.84
299.38
8,945.18
L,.000.JOO,
6,638.89
1,817'.72
68,948.78
1,295.18 l!l2l2U24
2,439.18 11212824
193.84 �24-18
68.87 179.16
li0.07
8,945.18 1388-0CT24
1,000.00 El.lllm8-:M241
6,638.89 OCT-2824
639·.16 Bl!DCID004-21l24
639.16 EIIJIXll00&-21]2:4
539.48 BI.IJC.0806..2824
10,m.11 100000017723454
6,588.16 188000017676288
13;896.96 l.88000017676313
10,m.11 1880000ln52376
184.67 100000017752288
7,795.15 188000017787419
11,809.58 18800001n01439
apapdinv2 ancfarlale
89:56 12/86/24
Venlbr: l21
4191
Vendor: 124
4795
Vendor: 195
4789
Vendor: 201
4718
Vendor: 218
4711.
Vendor: 234
4712
Vendor: 261
4713
Vendor: 275
4714
ft.:Nelbel"
S€A CF CA, li£
lii.:tl:er/Sbieet a.em
ca«:AST
WCFI-ll.16.2824-12.15.2824
WCFI-11.21.2824-12 .28.2824
NGYamer
EXCEL LD
Telephone LD Services
Plawring Consultart Services
IDI> CITY <Df>ANY
- OctdJer 2824
Pilimllll Ca1su"l.1at1: Seniices - 1NIM!llller 2024
,liHlff HlllD S'l'SJBll5
NDv 'Hosting & Access
lllefern!d Conp - tb.lelD!ll" 15
MISSI(J,15QJARE RE1lR&ENT
lllefern!d Conp - tb!edJer'
, ,2&2.4
30·, ,2m41
J. w. &uBff<ISES
llinli.cap
llinli.cap lm.t Rental & Services
lm.t Rental & Services
JON l!fflRS
Fiel!d lilelrltal Deposit ilefU'.ld
1<RFKA C<ftSULTING
Traffic Plawring
Vendor: 293 L'\'NGSO GAlllEN MATB«ALS INC
4716 Garden
Garden
�t-
�tTOtll Center T<Wl
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
2, 11!15. Oil·
709.43
23.78 155,515.11
114.88
,4,, 949.15
546.88
90€UIO
4,481.88
1,575.88
2,085.1111 21124!-8ll200
497.38 �4
212.13 �4
23. 78 ll.98937832
81,192.47 3839
74,322.64 ,3853
'114.88 5322
2,625.00 mt-2112415
2,324.15 ll'B'-202430
315.44 2on79
231.44 262788
5001.00 RIF-24-43
4,481.88 1426
W .58 44489
W.58 44498
apapdinv2 ancfarlale
89:56 12/86/24
Vendor: 295 L'l'NIC iTEONUIGEES INC
Vendor:
Vendor:
Vendor:
Vendor:
Vendor:
Vendor:
Vendor:
4111 GIS Professi.mal Ser¥i.ces in ,Oct 2UZ4
'3i,7
4721
312.
4m.
374
4723
375
4124
376
4726
407
4727
GIS �l Senri:.ces in rm 2024
NGYamer
NAVIA E&EFIT SOUJTICHi
2824 Pbrthly Fee
NGYamer
PG6E
Statement
l'IltWl.E fllllD)N;, & [61811
,lilep:lsit
Deposit
IReftnl - 501 Pbrtola Rd B
Deposit
'Refund - 581. Portola Rd #48
Deposit
Refund - 581. Portola Rd lhlt 1AC
Deposi.t
Refund - 581. Portola Rd lhlt 1AJ
ll:!posit
1Aeftnl - 501 i«tolaJ l� li.m..t 14H
Deposit
IRefin:I - 581 E IF!ec1mla, Ill I.hit 111'1
1Refuld - sm. 1wtom ,� 1Jm.t lH
General
Pl.AN JPA
Li.abi.li.ty Claims-OctdJer 2824
!U1DU'I FIOlilY •SER'11ICES
Ja11ibirial Services - ttlueltJer" :illl24
Jarl.torlal Services - lb/ 2824. Fri.days dlsinfectlm SVCS l'affllLA VALLEY HARIWIRE RN«ES. AUnHl1l\lE INC.
Oct Fuel Statement
Deposit
SABER ROOFING INC
Refund-• 20 • Sandstone
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
1,815.011'
200.00
2,475.28
lll,164 ... 35
1,883.71
4,966,68
735.92
1,008.00
!1811. OIi IJJ2l3
975.1111 10299·
200.00 lll9822S9
2,475.28 l'Ol-2824
2,906.46 IBlDEll95-2tJ24
2,857.89 BUR!Jll89-2824
1,111111.00 BLIR!lll24-2824
1,111111.00 BI.IRl837-2824
l.,000.00 BI.IRI052.-2tl24
ll,000.00 EI.IRIIE4-:M241
ll,000.00 IIJRI088-:2m4
1,883.71 PI.AN-0091
4,488.67 ffi47
448.81 49748
735.92 628241831-2
1,008.00 lll.mOOTI-2824
apapdinv2 ancfarlale
89:56 12/86/24
Vendor: 412 5#1 111nm S:EmF
4128 IFY24-25 (01/m!/2mol - 12'/lll2m41· I.al Emo. C81Bll Services Vendor: 431 SIBllA PACIFIC ltff' !D'PLY II«:
4729 Fi.elds Ferti.l i.zer
Fi.elds Ferti.l i.zer
- 81/14/2826
SMALL ElJSitESS IBEFIT Pl.Ml 1R
Dental/Vi.si.on
Vendor: 459 S«cB - STATE WATB{ RESClRCES
4733 Amlal Penni.t Fees FY24 - 25
Vendor: 489 1aERl2IN WHI.ESS
4134 RM!nller"CelilLul!ar
Vendor: 585 \oDll5IllE FIRE PRIJTEC1mll DIS1R
4735 18/81/24-18/31/24 Fi.re Mi.ti.gati.on Cn!W �
VeoiNr: 518 GJr 1CDllilll5?
41316, T:IJiill Fields (iq:ller lircwmg-IPilueaber .2024 Vendor: 547 AI.P»E W. Pl:NLO LITTlE LEAGE
4m Fi.el.cl Deposit Refund
\lendor: .553 CD!lllY (F SIWI l'l!ilED-!PSC
4138 N,Uc Safety Dlsprtdl1 Svcs,, oct-lilec ,2024
Vendor: 642 CYll:RrARY. C01
4739 October TralSCripti.on Services
Vendor: 868 S1EPRR)
4741
1/eean Backup and
Pbrthly Service Oiarges 12/81/2824 TIRJ 12/31/2824
Repli.cati.on for Disaster Recovery - Dec 24
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
919,908. 50·
2,481.26
2,221.58
7,279.88
691..94
12,854.87
L,oso .. ,oo,
588.88
18,787".75
878.73
4,541.58
ffl,!IOB.511 15-IIW305ml!.
2,182.51 lllll28391
218.75 lllll22lA4
2,221.58 DEC-2824
7,279.88 5W-8296238
e3!1..!M '!m'9618854
12,854.87 \fi'DCREW2824-lil
]_,D50.00 743412
588.88 PRIF-24-34
18,787.75 Pilli'D25-m
878.73 4875
3,928.88 241ll.665
621.58 2481666
apapdinv2 ancfarlale
89:56 12/86/24
tate lumel"
Vendor: 864 DAII..V!ViT
4742 �-fbr
�- tor
Vendor: 865 MID PENINSULA RIXFING
4743 Deposit Refund, 25 Olerokee
Veim;-: 1016 :g(J'TE, l'UR!LY & iEDHIUR UP
4741 Odnber 1.e!Jil Setivi.ce
Vendor: lil67 l<RISOI & <XMWIY
4745 Professional Services - OctCJber 2824
Cl.lSTCl1 DISC:u«i, INC
Vendor: lll8 STBU:CYCLE, LNC. tllA SIRD-LT
4747 Paper Shredding Services
Vendor: 31.122
Paper Shn!dding1 Services,
4748 Refund Fi.el'..d Deposi.t
IWDI KAlZ
Vendor: 1158 Pl/SC
4149, field R!ntal Deposit leflm
Veld:Nr: lll57 � Nl)ILSBBIS
4758 Picnic Deposit Refund
Vendor: 1178 NM PATEL
41Sl!. F:ield Ri!mtal Deposit �
Vendor: Jl!.186. All.I" 1cm> IE\ Kif. IIIJSDESS
4752 /JC.C Dlvtslon of Am Ethernet Installatlon
Vendor: 1195 LEAF CAPITAL RN>Ni, LLC
4753 Toshiba Printer Copy Lease
Toshiba. Printer (0py Lease
Vendor: ll97 omsmE D. BOLAt-11
4754 City Clerk Oct 2824
City Clerk NGv 2824
City Clerk Nane Plate Reinhtrsenent 2824
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
lmllnt
661.15
1,808.88
40,503.59,
1,237.58
222.51
588.88
:500.100,
188.88
500.·00
2,286.28
45,651.45
IrNoices
Paid
37L25
280 ... 50
1,800.88
40,503.59
1,237.58
2,868.88
118.83
lll.f,8
588.00
500.00
188.88
500•.00
2,286.28
90671
911672
BI.IRl8l3-2824
OCT-24-S!W
54896
11832
8881183l524
8008525978
PRJF-24-44
li'IIIF-24-40
PRlF-24-52
fRF-24-39
242623369
25,287.58 lil382824
19,958.88 ll382824
413.95 12842824
apapdinv2 ancfarlale
89:56 12/86/24
tate lumel"
Vendor: ll98 ANHA iliRESE
4155 f\qa ali.u'.1, of li:w'.l'·s illm.Eil Storneter- R:port:
Vendor: 1294 SH.NS COJA ASSOCIATES
4756 Sr Penni.t Tech Services provi.ded by SCA for August Sr Penni.t Tech Services provi.ded by SCA for Septemer
Sr Permi.t Teoh Sen.itci.es, pnMded by SCA. fllf" Od:ol:etr Vermr: l!2W SIQMJUI: IDFDfj H
lfT'51 Deposit 'Refund - 28 Pineridge
Vendor: l2fl8 GINA DDm
4758 Deposit Refund •.• 156 Brookside Dr
Vendor: 1210 NERICAN•YOOTH SOCCERCRG
4759 Deposit Refund - Fi.eld Rertal
Vendor: 1213 01.NTY IF SAN MATEO 8W IEALlH
4760 waste Disposal ligrt:s Batteries
\lendor: m4
4761 Adver'ti.ssrEnt Oct
Adverti.serert: tbt
Sl!H Pl!iJB) Eml.Y .new:.
\IE!lmr: l2l5 SliWI( AA'll.Yln tREPAIR
47'62 Di.cgJ:lstic: ,cn:I Sen!iie lfee lfuhesller"
Venoor: 1216
4763 Printer
\lendor: :l!2D
Printer
WIZIX TEORILOGV GOP, H.
N!CP',, n,;::.
Vendor: 1218 PUlTEJAtl) ROIFING
4765 Deposit Refund - 345 Portola Rd
Grand Total
TOtll of Portola valley
Paul Invoices by Date
Fran: ll/14/2824 to l2/W2824
lmllnt
6,,,000. 40
35,878.00
1,800.00
221.EiO
1,428.00
65,,!001
318.53
12:,073..,48
1,800.00
1,532,896.49
IrNoices
Paid
6,,l&AO
5,258.00
17,535.00
12,285.00
1,800.00
395.00
500.00
221.160
428.00
1,888.00
65.00 27.77
282.76
12,m:3.48
1,800.00
1D00:1
11J215
10400
BLIRl892-2824
PlNAR0180012824
�24-33
OOUl330
14438
JMHll061£j,
439666
ll49
BI.IRl833-2824
TOWN OF PORTOLA VALLEY
STAFF REPORT
____________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Corie Stocker, Interim Town Manager
DATE: December 11, 2024
RE: Adoption of Resolution Approving and Authorizing Disposition of Surplus Town-Owned Property
RECOMMENDATION
Staff recommends that the Town Council adopt the attached Resolution (Attachment 1) approving and authorizing the disposition of surplus property as described in Exhibit A (Attachment 2).
BACKGROUND/DISCUSSION
Periodically, Town staff reviews Town-owned property to assess whether any items have reached the end of their useful life, not operable or no longer in service. The Town’s Purchasing and Inventory Control Policy states when a capitalized inventory item (value of more than $500) is no longer in use, obsolete and/or damaged beyond repair and the Town wishes to donate or dispose of the item, it must be declared surplus property by the Town Council prior to donation or disposal.
The items listed in Exhibit A have been evaluated by staff and have been determined to be surplus property. These items will be donated, sold, recycled or disposed of as deemed appropriate by the Town Manager.
FISCAL IMPACT
None.
ATTACHMENT
1. Resolution
2. Exhibit A – List of Surplus Inventory
Attachment 1
RESOLUTION NO. 2957- 2024
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY
APPROVING AND AUTHORIZING THE DISPOSITION OF SURPLUS TOWN-OWNED
PROPERTY
WHEREAS, the Town Council of the Town of Portola Valley, owner of certain property contained in Exhibit A, has determined that such property is now deemed surplus.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Portola Valley deems that such property be disposed of by the Town Manager or designee, as appropriate, in the Town’s best interests.
PASSED AND ADOPTED this 11th day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Sarah Wernikoff, Mayor
ATTEST:
_______________________________
Town Clerk
Attachment 2
EXHIBIT A
SURPLUS INVENTORY
ITEM INVENTORY TAG # REASON FOR SURPLUS
Kubota commercial mower F2560 Broken/Unusable
YardMan sit-down mower n/a Broken/Unusable
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Christine Boland, Clerk Consultant
DATE: December 11, 2024
RE: Adopt a Resolution Reciting the Facts of the General Municipal Election Held on November 5, 2024, Declaring the Results and Such Other Matters as Provided by Law
RECOMMENDATION
Staff recommends that the Town Council adopt Resolution No. 2958 - 2024, Reciting the Facts of the General Municipal Election Held on November 5, 2024, Declaring the Results and Such Other Matters as Provided by Law.
DISCUSSION
The Town of Portola Valley held a General Municipal Election, in consolidation with the County of San Mateo Elections Division on Tuesday November 5, 2024, wherein two Town Council seats were proposed to all registered voters in Portola Valley. There are currently 3,656 registered voters in Portola Valley. The final results for the Town of Portola Valley indicate the following votes for the four candidates running for the two open seats:
Rebecca Flynn 1,780 votes or 32.86%
Helen Wolter 1,573 votes or 29.04%
Carter Warr 1,193 votes or 22.02%
Ellen Vernazza 871 votes or 16.08%
Based on these results, the newly elected Town Councilmembers are Rebecca Flynn and Helen Wolter.
On December 5, 2024, the San Mateo County Chief Elections Officer, Mark Church, certified the November 5, 2024 election by producing the Statement of the Vote.
The Town Council is required to adopt a Resolution (Attachment 1) in accordance with California Elections Code Section 10263, reciting the facts of the election.
TOWN OF PORTOLA VALLEY
STAFF REPORT
Resolution Certifying November 2024 Election Results
December 11, 2024
FISCAL IMPACT
There is no fiscal impact in adopting a Resolution declaring the results of the General Municipal Election. However, the San Mateo County Elections Office will invoice the Town for its share of total services rendered after the Town’s portion has been calculated by the County Elections.
ATTACHMENT
1. Resolution
1 ATTACHMENT 1
RESOLUTION NO. 2958 - 2024
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA
VALLEY RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER
MATTERS AS PROVIDED BY LAW
The Town Council of the Town of Portola Valley does RESOLVE as follows:
WHEREAS, a General Municipal Election was held and conducted in the Town of Portola Valley on Tuesday, November 5, 2024; and
WHEREAS, notice of the election was given in time, form and manner as provided by law; that the Town voting center was properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, pursuant to Resolution No. 2943-2024, adopted on June 26, 2024, the County of San Mateo Elections Division canvassed the returns of the election and has certified the results to the Town Council, the results are received, attached and made as part hereof as “Exhibit A”;
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the number of registered voters in Portola Valley is 3,656.
SECTION 2. That the whole number of votes cast by registered voters in The Town of Portola Valley was 3,145.
SECTION 3. That the names of persons voted for at the election for the position of Town Councilmember were Rebecca Flynn, Ellen Vernazza, Carter Warr, and Helen Wolter, and
SECTION 4. That the Town Council does declare and determine that Rebecca Flynn and Helen Wolter were elected as Town Councilmembers for a term of four (4) years.
SECTION 5. That the Town Clerk shall enter on the records of the Town Council of the Town, a statement of the result of the election, showing: (1) The whole number of votes cast in the Town; (2) The names of the persons voted for; (3) For what office each person was voted for; (4) The number of votes given at each precinct to each person; (5) The total number of votes given to each person.
2 SECTION 6. That the Town Clerk shall make and deliver to each of the persons elected, a Certificate of Election, signed by the County of San Mateo Elections Clerk and authenticated; that the Town Clerk, or designee, shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the Town Clerk. Each and all persons so elected shall then be inducted into the respective office to which they have been elected.
I hereby certify that the foregoing Resolution No. 2958-2024 was adopted by the Portola Valley Town Council at a regular meeting of December 11, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
By: ______________________
Sarah Wernikoff, Mayor
ATTEST:
____________________________
Town Clerk
Exhibit A
CERTIFICATE OF THE CHIEF ELECTIONS OFFICER
In the matter of the CANVASS OF VOTES CAST )
at the PRESIDENTIAL GENERAL ELECTION )
held on November 5, 2024 )
I, MARK CHURCH, Chief Elections Officer of the County of San Mateo, State of California hereby certify;
THAT an election was held within the boundaries of the TOWN OF PORTOLA VALLEY on Tuesday, November 5, 2024 for the purpose of electing two (2) Town Council Members for four (4) year terms; and I caused to have processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the TOWN OF PORTOLA VALLEY.
I HEREBY FURTHER CERTIFY that the record of votes cast at said election is set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length.
IN WITNESS WHEREOF, I hereunto affix my hand and seal this 5 th day of
December, 2024, and file this date with the Town Clerk of the TOWN OF PORTOLA VALLEY.
MARK CHURCH
Chief Elections Officer &
Assessor-County Clerk-Recorder
EXHIBIT A
SECTION A
Cast by Precinct
San Mateo
San Mateo 2024 Presidential General Election
1 Town of Portola Valley Members, Town
Council
1 1 1
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0 CD (") -< (") �� ►;a ro m w � zC"l ;a'- ii! a. !a. .e., z )> ;a. 39001 Total 618 545 88.19% 363 93 140
39002 Total 1120 987 88.13 % 595 242 345
39005 Total 1918 1613 84.10% 822 536 708
Total - Vote Centers 3656 270 7.39% 146 75 122
Total - Vote by Mail 3656 2875 78.64 % 1634 796 1071
Contest Total 3656 3145 86.02 % 1780 871 1193
••• Indicates vote data was suppressed due to voter privacy settings. 1 �I
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;a z
343
520
710
107
1466
1573
Statement of the Vote - Precincts
November 5, 2024
SECTION A Page 86 of 165
SECTION B
Cast by District
San Mateo
San Mateo 2024 Presidential General Election
Electionwide Total
Board of Equalization - District 2 Total
16th Congressional District Total
13th Senatorial District Total
23rd Assembly District Total
County of San Mateo Total
3rd Supervisorial District Total
Town of Portola Valley Total
1 Town of Portola Valley Members, Town
Council
1 1 1
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s. rm zrii Zr 0 (1) C) -< C) �� ► ;a mm ll) � zO ;a <... cil C. !a. z )> ;a. 3656 3145 86.02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
3656 3145 86:02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
3656 3145 86.02 % 1780 871 1193
1 �I
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mm
;a z
1573
1573
1573
1573
1573
1573
1573
1573
Statement of the Vote - Districts
Election Date: November 5, 2024
SECTION B Page 47 ot 97
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Mary Hufty
DATE: November 6, 2024
RE: BPTS Committee
6a. BPTS is looking for a response from Council to the letter the committee drafted in regard to upgrade of 35 Skyline Blvd shoulder with private funds. Letter was reviewed by Council and they appointed a Town council subcommittee, Craig Taylor and I, were appointed to pursue this possibility for improving the safety of our community. 6b. Hawthorne Parking- Could we open the park without the parking plan with the option to close it if there are problems?
6c. BPTS has not seen the written plan for CCAG, which was sent and declined by our previous engineer. The County had a special committee to assure that each town has a bike plan and a chapter in the plan, but we are the only one that does not have a plan. Ours was made by the County but was not approved by staff. This is a tactical plan to get grants and BPTS would like to ask the executive director of CCAG to send us the link. The County representative did attend and hear the special concerns of our town which are similar to Woodside’s and they understood. BPTS believes that those changes were incorporated in the county’s final plan. So BPTS committee would like to review the plan so the county could complete its plan. We need to work with the county. We need an approved plan. Draft plan to be out in February as a goal, public hearing and then present it for approval to Town Council, if possible, in April 2025.
6d. Safe routes to school progress depends on getting those grants and that County Bike Routes Plan.
6e. Discussed a signed fire exit for the Alpine Inn parking lot and metered at the Alpine Inn and the soccer field. Parks and Rec could control the times of need for rec parking. Is there a real conflict here. Ed will reach out to Patty for a joint meeting.
Next meeting 12/4/2024, planning public meeting on bike traffic plan in February 2025
TOWN OF PORTOLA VALLEY
Committee / Commission Liaison
Report