TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, March 12, 2025
7:00 PM
HYBRID MEETING
AMENDED AGENDA
Judith Hasko, Mayor
Craig Taylor, Vice Mayor
Rebecca Flynn, Councilmember
Mary Hufty, Councilmember
Helen Wolter, Councilmember
Item 6.b. – Staff Report updated 3/7/25
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your comments using the online form by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the Agenda webpage. All received questions will be forwarded to Council for consideration during the meeting and included in the public record. Additionally, the public body will take questions using the “raise hand” button for those who attend the meeting online or by phone. Phone callers may provide comments by pressing *9 on their phone to "raise hand" and *6 to mute/unmute themselves. The Mayor will call upon people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method is not guaranteed. Therefore, the public is encouraged to attend in person to ensure full participation.
In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker’s time is limited to three (3) minutes. The Mayor reserves the right to limit speakers’ time, depending upon the number of speakers or other circumstances.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER / ROLL CALL
2. PRESENTATIONS / PROCLAMATIONS - None
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
VIRTUAL PARTICIPATION VIA ZOOM
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Town Council Agenda
March 12, 2025
4. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the back of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda.
Each speaker’s time is limited to three (3) minutes.
5. CONSENT AGENDA
a. Adopt Regular Meeting Minutes of February 26, 2025
b. Approve Warrant List of March 12, 2025
6. REGULAR AGENDA
a. Recommendation of alternative sites to Dorothy Ford Park and Open Space for Affordable Housing and provide direction to staff
b. Presentation on Thomas Fogarty Winery open space parcel, 19501 Skyline Blvd., Portola Valley, and provide direction to staff from Town Council c. Consideration of appointing a subcommittee for the Emergency Preparedness Committee priorities setting (Vice Mayor Taylor)
7. COLLEAGUE MEMORANDUM/AGENDA SETTING
None
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
9. ADJOURNMENT
The next Regular Town Council meeting will be held on March 26, 2025, at 7:00 p.m.
Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.
Volume 47
February 26, 2025
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – FEBRUARY 26, 2025
1. CALL TO ORDER / ROLL CALL
Acting Town Attorney Rene’ Ortega confirmed that Mayor Hasko, participating from the location of Torrey Pines Lodge, 11480 N Torrey Pines Rd., Room 411, La Jolla CA 92037, was allowed to participate remotely, under Government Code Section 54953(b), and that all actions of the Council would be taken by roll call vote.
Mayor Hasko called the meeting to order at 7:00 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, Vice Mayor Craig Taylor and Mayor Judith Hasko
Absent: None
Others: Interim Town Manager Mark Linder, Assistant Town Manager Corie StockerPedalino, Acting Town Attorney Rene’ Ortega, Finance Director Anthony McFarlane, Clerk Consultant Christine Boland
2. PRESENTATIONS / PROCLAMATIONS
None.
3. TOWN MANAGER REPORT
Interim Town Manager Linder announced that the Council would meet in a special meeting on March 12 at 6 p.m. to discuss the updating of its Town priorities. He acknowledged Finance Director McFarlane for maintaining a balanced budget despite challenges. Mr. Linder stated he will continue meeting with Town committee/commission chairs and with the superintendent of schools.
4. ORAL COMMUNICATIONS
Mayor Hasko invited public comment. None was received.
Councilmember Flynn reported on a resident concern regarding a low voltage emergency responder radio communication system issue and hoped it could be resolved.
5. CONSENT AGENDA
Consent Agenda items 5a, 5c, and 5e were pulled for further discussion.
Mayor Hasko invited public comment.
Public Comment
• Rita Comes Whitney
• Caroline Vertongen
Volume 47
February 26, 2025
Vice Mayor Taylor made a motion to approve Consent Agenda items 5.b. and 5.f., seconded by Councilmember Wolter. The motion passed unanimously by roll call vote. a. Adopt Regular Meeting Minutes of February 12, 2025
Corrections were proposed to the February 12, 2025 meeting Minutes, as follows:
presentation and Council discussion ensued. Councilmember Flynn recommended retaining Wendi Brown Creative Partners (WBCP) in an amount not to exceed $35,000.
Council discussion ensued.
Vice Mayor Taylor made a motion to approve Consent Agenda item 5.a, as amended with the above corrections, seconded by Councilmember Flynn. The motion passed unanimously by roll call vote.
b. Approve Warrant List of February 26, 2025
c. Approve Second Revised and Restated Joint Powers Agreement with the San Mateo Operational Area Emergency Services Council
Councilmember Hufty inquired about the cost aspects associated with the revised agreement.
Councilmember Taylor answered questions of Council.
Mayor Hasko called upon Dr. Shruti Dhapodkar, Director of the San Mateo County Emergency Services Council, who addressed the Council regarding components and services provided under the joint powers agreement, including as SMC Alerts, HazMat, and other services.
Public Comment
• Caroline Vertongen
Vice Mayor Taylor made a motion to approve Consent Agenda item 5.c., seconded by Councilmember Hufty. The motion passed unanimously by roll call vote. d. Adopt Resolution No. 2960-2025, Authorizing a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measure A and Measure W funding for local projects
Finance Director McFarlane stated $174,000 was expected from Measure A and $16,000 from Measure W, respectively.
Vice Mayor Taylor made a motion to approve Consent Agenda item 5.d, seconded by Councilmember Hufty. The motion passed unanimously by roll call vote.
Volume 47
February 26, 2025
e. Adopt Resolution No. 2961-2025, Approving Shady Trail Renovation Project and acceptance of a donation of $20,000 for trail improvements Vice Mayor Taylor acknowledged the donors for the generous contribution to the project. He proposed adopting the Shady Trail donation process as a model for future contributions, highlighting the necessity to fully allocate all funds so that no balance exists and to establish a clear donation process.
Councilmember Wolter added that some clarification was needed on the donor application.
Vice Mayor Taylor moved to adopt Resolution No. 2961-2025, Approving Shady Trail Renovation Project and acceptance of $20,000 donation for trail improvements, seconded by Councilmember Hufty. The motion carried by unanimous roll call vote. f. Appoint Kim Cashin to the Emergency Preparedness and the Wildfire Preparedness committees
6. REGULAR AGENDA
a. Presentation and receipt of Mid-Year Budget update
Finance Director McFarlane delivered a comprehensive update on the Mid-Year budget report, covering all funds, revenues, and expenditures. He highlighted a minor deficit of $8,564, while emphasizing that the budget remains largely balanced. Mr. McFarlane emphasized the need for future discussions on staffing, use of consultants, and capital improvement plan priorities.
In response to the Council's comments and inquiries, Mr. McFarlane provided thoughtful answers.
Mayor Hasko invited public comment.
Public Comment
• Betsy Morgenthaler
• Caroline Vertongen
No action was taken on the item.
b. Consideration of adopting Resolution No. 2962-2025, Establishing an Appropriations Limit for Fiscal Year 2024-25, Pursuant to Article XIIIB of the California Constitution Finance Director McFarlane discussed the Appropriations Limit for fiscal year 2024-25 of $5,280,144, and answered questions of Council. He recommended adoption of the Resolution.
Mayor Hasko invited public comment.
Public Comment
• Dale Pfau
Volume 47
February 26, 2025
7. COLLEAGUE MEMORANDUM / AGENDA SETTING
None.
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Vice Mayor Taylor reported that he attended Peninsula Clean Energy and CalWater meetings.
Councilmember Wolter reported on a SFO Airport Roundtable, City/County Association of Governments (C/CAG) and Conservation committee meetings she attended.
Councilmember Hufty reported on a recent meeting with the Mid-Peninsula Open Space District regarding the Hawthorns plan.
Councilmember Flynn reported on attending a Conservation Committee, Emergency Services Council, and two C/CAG meetings.
Mayor Hasko invited public comment.
Public Comment
• Kristi C
• Caroline Vertongen
• Patty D
9. ADJOURNMENT
Mayor Hasko adjourned the meeting at 8:45 p.m.
_______________________________ _____________________________ Judith Hasko, Mayor Christine Boland, Clerk Consultant
Submitted for approval to the Town Council at its March 12, 2025 meeting.
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: March 12, 2025
RE: Review and Accept Warrant List
RECOMMENDATION:
1. Review and accept the following Warrant List for the month of March:
03/12/2025 Warrant List
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists payments by fund.
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
Date
Ending
Warrant #
Warrant 3/12/2025 4935 4973 39 236,294.48 3/13/2025 2/26/2025 4934 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 3/12/2025 198,779.47
Grants 3/12/2025 9,474.50
Open Space 3/12/2025 4,650.00
Library 3/12/2025 1,110.27
Gas Tax 3/12/2025 900.00
Measure M 3/12/2025 1,195.00
Customer Deposits 3/12/2025 20,185.74
Total $ 236,294.98
Payments by Fund
TOWN OF PORTOLA VALLEY
STAFF REPORT
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 03/12/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
3/12/2025 4940 MissionSquare Retirement General Various Deferred Compensation $ 2,224.50 3/12/2025 4942 Krupka Consulting Grants 710 RRFB Construction Management 9,474.50 3/12/2025 4945 Navia Benefit Solutions General Various Employee Elected Benefits 233.33 3/12/2025 4949 PERS Health General Various March Premium 15,658.54 3/12/2025 4950 PG&E General 610 Feb Utilities 3,286.40
3/12/2025 4958 Verizon Wireless General 610 Feb Mobile 691.94 3/12/2025 4967 Amazon Capital Services General 610 Toner 180.12 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
9/21/2023 3499 W H Dempsey Engineering, LLC General 220 Lost check - Reissued 4961 $ 2,850.00 1/8/2025 4791 W H Dempsey Engineering, LLC General 220 Lost check - Reissued 4961 4,650.00 Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
March 12, 2025
Claims totaling $236,294.98 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.
Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.
Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
apachreg Town of Portola Valley mmagahiz 03/05/2025 15:12 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 4935 7 ACCELA 11,255.48 03/12/254936 121 SCA OF CA, LLC 2,095.00 03/12/254937 135 CSG CONSULTANTS INC 13,059.00 03/12/254938 176 EXCEL LD 28.72 03/12/254939 213 HILLYARD INC 954.08 03/12/254940 218 MISSIONSQUARE RETIREMENT 2,224.50 03/12/25 EFTPS4941 261 JON MYERS 6,562.95 03/12/254942 275 KRUPKA CONSULTING 9,474.50 03/12/25 ACH4943 283 PENINSULA DIVISION 500.00 03/12/254944 295 LYNX TECHNOLOGIES INC 450.00 03/12/254945 330 NAVIA BENEFIT SOLUTIONS 233.33 03/12/25 EFTPS4946 330 NAVIA BENEFIT SOLUTIONS 200.00 03/12/254947 334 NOLTE ASSOCIATES INC 10,416.25 03/12/254948 343 OPENGOV INC. 51,435.21 03/12/254949 364 PERS HEALTH 15,658.54 03/12/25 EFTPS4950 367 PG&E 3,286.40 03/12/25 EFTPS4951 372 PINNACLE BUILDING & DESIGN 1,000.00 03/12/254952 375 PLATINUM FACILITY SERVICES 4,936.68 03/12/254953 376 PORTOLA VALLEY HARDWARE 351.80 03/12/254954 380 PURCHASE POWER 142.12 03/12/254955 411 SAN MATEO LAWNMOWER 3,507.47 03/12/254956 445 STANDARD INSURANCE CO. 544.79 03/12/254957 484 TYLER TECHNOLOGIES INC 25,841.46 03/12/254958 489 VERIZON WIRELESS 691.94 03/12/25 EFTPS4959 499 WALLI FINCH TREASURER WASC 120.00 03/12/254960 518 GOT GOPHERS? 525.00 03/12/254961 545 W H DEMPSEY ENGINEERING LLC 7,500.00 03/12/254962 860 STEPFORD 4,541.50 03/12/254963 864 DAILY POST 540.00 03/12/254964 1016 SHUTE, MIHALY & WEINBERGER LLP 34,426.79 03/12/254965 1116 EMBARCADERO MEDIA FOUNDATION 525.00 03/12/254966 1118 STERICYCLE, LNC. DBA SHRED-LT 119.59 03/12/254967 1152 AMAZON CAPITAL SERVICES, INC 180.12 03/12/25 EFTPS4968 1177 CORA 1,642.00 03/12/254969 1186 AT&T CORP DBA ACC BUSINESS 742.89 03/12/254970 1193 SAYED K. AHMAD 10.85 03/12/254971 1195 LEAF CAPITAL FUNDING, LLC 302.17 03/12/254972 1197 CHRISTINE D. BOLAND 20,253.85 03/12/254973 1234 JUDITH HASKO 15.00 03/12/25
apachreg Town of Portola Valley mmagahiz 03/05/2025 15:12 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type Check totals: 204,545.65ACH totals: 9,474.50EFTPS totals: 22,274.83Wire transfer totals:Payment Manager totals:GRAND TOTALS 236,294.98Check totals: 204,545.65ACH totals: 9,474.50EFTPS totals: 22,274.83Wire transfer totals:Payment Manager totals:GRAND TOTALS 236,294.98
.
apapdinv2 mmagahiz Town of Portola Valley Page 1
15:13 03/05/25 Paid Invoices by Date
From: 03/12/2025 to 03/12/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 7 ACCELA
03/12/25 4935 Annual Sub Renewal 2/07/25 - 2/06/26 CRM Permit Lic Code 11,255.48 11,255.48 INV-ACC61093 Vendor: 121 SCA OF CA, LLC
4936 February Litter/Street Clean 2,095.00 2,095.00 2025-002317 Vendor: 135 CSG CONSULTANTS INC
4937 Jan Code Enforcement, Bldg Svcs, In House Plan 13,059.00 13,059.00 JAN-2025 Vendor: 176 EXCEL LD
4938 February Telephone LD Services 28.72 28.72 1199319622 Vendor: 213 HILLYARD INC
4939 Janitorial Supplies 954.08 954.08 605741340
Vendor: 218 MISSIONSQUARE RETIREMENT
4940 Deferred Comp - February 28, 2025 2,224.50 2,224.50 FEB-202528 Vendor: 261 JON MYERS
4941 Reimb. Zotts to Tots Expenses Oct 2024 6,562.95 6,562.95 FRRC-24-8 Vendor: 275 KRUPKA CONSULTING
4942 Traffic Planning BEACONS 9,474.50 9,474.50 1447
Vendor: 283 PENINSULA DIVISION
4943 Annual Dues Peninsula Division FY2025 500.00 500.00 1797 Vendor: 295 LYNX TECHNOLOGIES INC
4944 GIS Professional Services in Feb 2025 450.00 450.00 10365 Vendor: 330 NAVIA BENEFIT SOLUTIONS
4945 Navia Benefit 02/28/2025 233.33 233.33 02282025
Vendor: 330 NAVIA BENEFIT SOLUTIONS
4946 February 2025 Monthly Fee 200.00 200.00 10939091
Vendor: 334 NOLTE ASSOCIATES INC
4947 Jan 25 Applicant Charges & PW Support 10,416.25 10,416.25 JAN-2025 Vendor: 343 OPENGOV INC.
4948 Contractor Licensing 2/8/2025-2/7/2026 51,435.21 866.25 INV18237 OG Financials 1/15/2025-1/14/2026 28,600.00 INV17987Permitting, Licensing & Code 1/15/2025-1/14/2026 5,720.00 INV17988Mgmt Reporting 1/15/2025-1/14/2026 16,248.96 INV17989
.
apapdinv2 mmagahiz Town of Portola Valley Page 2
15:13 03/05/25 Paid Invoices by Date
From: 03/12/2025 to 03/12/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 364 PERS HEALTH
4949 March Health 15,658.54 15,658.54 100000017835169
Vendor: 367 PG&E
4950 February Statement 3,286.40 3,286.40 FEB-2025
Vendor: 372 PINNACLE BUILDING & DESIGN
4951 Deposit Refund - 501 Portola Rd Unit 14K 1,000.00 1,000.00 BLDR0126-2024 Vendor: 375 PLATINUM FACILITY SERVICES
4952 Janitorial Services - February 2025 4,936.68 4,488.67 50247 Janitorial Services - Feb 2025. Fridays disinfection svcs 448.01 50248 Vendor: 376 PORTOLA VALLEY HARDWARE
4953 February Statement Tools 351.80 351.80 193-FEB25
Vendor: 380 PURCHASE POWER
4954 Postage Meter 142.12 142.12 7931-FEB25
Vendor: 411 SAN MATEO LAWNMOWER
4955 Mower Repair 3,507.47 3,092.28 244825
Tools/Equipment Repair 415.19 244826
Vendor: 445 STANDARD INSURANCE CO.
4956 LTD/Life Premium 544.79 544.79 2025-FEB
Vendor: 484 TYLER TECHNOLOGIES INC
4957 EnerGov Software Support & Maintenance 03/1/25 - 02/28/26 25,841.46 22,048.96 025-492154 EnerGov Customer Care Remote Service 277.50 025-422170EnerGov Customer Care Remote Service 1,665.00 025-422716EnerGov Customer Care Remote Service 1,850.00 025-425324 Vendor: 489 VERIZON WIRELESS
4958 February Cellular 691.94 691.94 6106929698
Vendor: 499 WALLI FINCH TREASURER WASC
4959 2024 Annual Assessment 120.00 120.00 WASC-2024
Vendor: 518 GOT GOPHERS?
4960 Town Fields Gopher Trapping- February 2025 525.00 525.00 78782 Vendor: 545 W H DEMPSEY ENGINEERING LLC
4961 Re-issued Check 3499 Fuel Mitigation Program 7,500.00 2,850.00 1792 Re-issued Check 4791 Mowing 4,650.00 2026.2
.
apapdinv2 mmagahiz Town of Portola Valley Page 3
15:13 03/05/25 Paid Invoices by Date
From: 03/12/2025 to 03/12/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 860 STEPFORD
4962 Monthly Service Charges 03/01/2025 THRU 03/31/2025 4,541.50 3,920.00 2501693 Veeam Backup and Replication for Disaster Recovery - Mar 25 621.50 2501694 Vendor: 864 DAILY POST
4963 Advertisement- Feb 540.00 540.00 91672
Vendor: 1016 SHUTE, MIHALY & WEINBERGER LLP
4964 January Legal Service 34,426.79 34,426.79 JAN-25-SMW Vendor: 1116 EMBARCADERO MEDIA FOUNDATION
4965 Legal Advertising 525.00 525.00 131556
Vendor: 1118 STERICYCLE, LNC. DBA SHRED-LT
4966 Paper Shredding Services 119.59 119.59 8010036425
Vendor: 1152 AMAZON CAPITAL SERVICES, INC
4967 Office Supplies HP Printer Ink - Feb 28 25 180.12 180.12 19N3-V4QK-TTM4 Vendor: 1177 CORA
4968 Emergency Response Program Contribution 1,642.00 1,642.00 PORTCY2025 Vendor: 1186 AT&T CORP DBA ACC BUSINESS
4969 ACC Division of AT&T Ethernet/Internet Access 742.89 742.89 250471054 Vendor: 1193 SAYED K. AHMAD
4970 Mileage Reimbursement 10.85 10.85 FRMR-24-2.1
Vendor: 1195 LEAF CAPITAL FUNDING, LLC
4971 Toshiba Printer Copy Lease 302.17 302.17 17955475
Vendor: 1197 CHRISTINE D. BOLAND
4972 City Clerk Jan 2025 20,253.85 19,950.00 02282025
Leadership Council Reimb 2025- Rebecca Flynn 303.85 NS2720 Vendor: 1234 JUDITH HASKO
4973 Reimbursement Notary Services 15.00 15.00 01312025 Check Date Totals 236,294.98
Grand Total 236,294.98
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 1 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept Balance SheetMISSIONSQUARE RETIREMENT 101-21036-000 Deferred Comp - 2,224.50 4940 03/12/25 February 28, 2025
NAVIA BENEFIT SOLUTIONS 101-21033-000 Navia Benefit 233.33 4945 03/12/25 02/28/2025
--------------
Fund 101 Dept Total 2,457.83
Fund 101 Dept 110 Town CouncilCHRISTINE D. BOLAND 101-65013-110 Leadership Council 303.85 4972 03/12/25 Reimb 2025- Rebecca Flynn
JUDITH HASKO 101-65012-110 Reimbursement 15.00 4973 03/12/25 Notary Services
--------------
Fund 101 Dept 110 Total 318.85
Fund 101 Dept 115 Town CommitteesJON MYERS 101-63208-115 Reimb. Zotts to 6,562.95 4941 03/12/25 Tots Expenses Oct2024
--------------
Fund 101 Dept 115 Total 6,562.95
Fund 101 Dept 120 Town ManagerPENINSULA DIVISION 101-65014-120 Annual Dues 500.00 4943 03/12/25 Peninsula DivisionFY2025
PERS HEALTH 101-55021-120 March Health 6,417.55 4949 03/12/25STANDARD INSURANCE CO. 101-55031-120 LTD/Life Premium 544.79 4956 03/12/25 --------------
Fund 101 Dept 120 Total 7,462.34
Fund 101 Dept 130 Town ClerkCHRISTINE D. BOLAND 101-62099-130 City Clerk Jan 2025 19,950.00 4972 03/12/25 --------------
Fund 101 Dept 130 Total 19,950.00
Fund 101 Dept 140 Finance
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 2 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
OPENGOV INC. 101-62305-140 OG Financials 28,600.00 4948 03/12/25 1/15/2025-1/14/2026
PERS HEALTH 101-55021-140 March Health 6,053.48 4949 03/12/25SAYED K. AHMAD 101-65015-140 Mileage 10.85 4970 03/12/25 Reimbursement --------------
Fund 101 Dept 140 Total 34,664.33
Fund 101 Dept 210 Police ServicesCORA 101-62204-210 Emergency Response 1,642.00 4968 03/12/25 Program Contribution --------------
Fund 101 Dept 210 Total 1,642.00
Fund 101 Dept 220 Fire ServicesW H DEMPSEY ENGINEERING LLC 101-62047-220 Re-issued Check 2,850.00 4961 03/12/25 3499 FuelMitigation Program
--------------
Fund 101 Dept 220 Total 2,850.00
Fund 101 Dept 310 Planning DivisionCSG CONSULTANTS INC 101-62099-310 Jan Code 1,323.00 4937 03/12/25 Enforcement, BldgSvcs, In House Plan
LYNX TECHNOLOGIES INC 101-62305-310 GIS Professional 450.00 4944 03/12/25 Services in Feb 2025
OPENGOV INC. 101-62305-310 Permitting, 5,720.00 4948 03/12/25 Licensing & Code 1/15/2025-1/14/2026
PERS HEALTH 101-55021-310 March Health 1,673.36 4949 03/12/25TYLER TECHNOLOGIES INC 101-62305-310 EnerGov Customer 138.75 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-310 EnerGov Customer 832.50 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-310 EnerGov Customer 925.00 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-310 EnerGov Software 11,024.48 4957 03/12/25 Support & Maintenance 03/1/25- 02/28/26
--------------
Fund 101 Dept 310 Total 22,087.09
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 3 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept 320 Building DivisionCSG CONSULTANTS INC 101-62099-320 Jan Code 10,416.00 4937 03/12/25 Enforcement, BldgSvcs, In House Plan
OPENGOV INC. 101-62305-320 Contractor 866.25 4948 03/12/25 Licensing2/8/2025-2/7/2026
PERS HEALTH 101-55021-320 March Health 557.79 4949 03/12/25TYLER TECHNOLOGIES INC 101-62305-320 EnerGov Customer 138.75 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-320 EnerGov Customer 832.50 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-320 EnerGov Customer 925.00 4957 03/12/25 Care Remote Service
TYLER TECHNOLOGIES INC 101-62305-320 EnerGov Software 11,024.48 4957 03/12/25 Support & Maintenance 03/1/25- 02/28/26
--------------
Fund 101 Dept 320 Total 24,760.77
Fund 101 Dept 330 Code ComplianceCSG CONSULTANTS INC 101-62099-330 Jan Code 1,320.00 4937 03/12/25 Enforcement, BldgSvcs, In House Plan
--------------
Fund 101 Dept 330 Total 1,320.00
Fund 101 Dept 410 Community HallPLATINUM FACILITY SERVICES 101-61051-410 Janitorial Services 1,081.49 4952 03/12/25 - February 2025
--------------
Fund 101 Dept 410 Total 1,081.49
Fund 101 Dept 420 Field RentalsGOT GOPHERS? 101-61055-420 Town Fields Gopher 525.00 4960 03/12/25 Trapping- February 2025
--------------
Fund 101 Dept 420 Total 525.00
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 4 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept 510 Public WorksHILLYARD INC 101-62011-510 Janitorial Supplies 954.08 4939 03/12/25NOLTE ASSOCIATES INC 101-62037-510 Jan 25 Applicant 810.50 4947 03/12/25 Charges & PW Support
PLATINUM FACILITY SERVICES 101-61054-510 Janitorial Services 2,296.91 4952 03/12/25 - February 2025
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 4952 03/12/25 - Feb 2025. Fridays disinfection svcs
PORTOLA VALLEY HARDWARE 101-62014-510 February Statement 351.80 4953 03/12/25 Tools
SAN MATEO LAWNMOWER 101-62014-510 Mower Repair 3,092.28 4955 03/12/25SAN MATEO LAWNMOWER 101-62014-510 Tools/Equipment 415.19 4955 03/12/25 Repair --------------
Fund 101 Dept 510 Total 8,368.77
Fund 101 Dept 610 Non-DepartmentalACCELA 101-62305-610 Annual Sub Renewal 11,255.48 4935 03/12/25 2/07/25 - 2/06/26CRM Permit Lic Code
AMAZON CAPITAL SERVICES, INC 101-62301-610 Office Supplies HP 180.12 4967 03/12/25 Printer Ink - Feb 28 25
AT&T CORP DBA ACC BUSINESS 101-62021-610 ACC Division of 742.89 4969 03/12/25 AT&TEthernet/InternetAccess
DAILY POST 101-62309-610 Advertisement- Feb 540.00 4963 03/12/25EMBARCADERO MEDIA FOUNDATION 101-62304-610 Legal Advertising 525.00 4965 03/12/25EXCEL LD 101-62021-610 February Telephone 28.72 4938 03/12/25 LD ServicesLEAF CAPITAL FUNDING, LLC 101-62307-610 Toshiba Printer 302.17 4971 03/12/25 Copy Lease
NAVIA BENEFIT SOLUTIONS 101-55025-610 February 2025 200.00 4946 03/12/25 Monthly Fee
OPENGOV INC. 101-62305-610 Mgmt Reporting 16,248.96 4948 03/12/25 1/15/2025-1/14/2026
PERS HEALTH 101-55021-610 March Health 956.36 4949 03/12/25PG&E 101-62022-610 February Statement 1,833.07 4950 03/12/25 101-62022-610 14.29 4950 03/12/25101-62022-610 14.90 4950 03/12/25101-62022-610 100.96 4950 03/12/25101-62022-610 1,323.18 4950 03/12/25 PURCHASE POWER 101-62308-610 Postage Meter 142.12 4954 03/12/25SHUTE, MIHALY & WEINBERGER LLP 101-62032-610 January Legal 24,846.80 4964 03/12/25
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 5 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Service
STEPFORD 101-62046-610 Monthly Service 3,920.00 4962 03/12/25 Charges 03/01/2025THRU 03/31/2025
STEPFORD 101-62305-610 Veeam Backup and 621.50 4962 03/12/25 Replication for Disaster Recovery - Mar 25
STERICYCLE, LNC. DBA SHRED-LT 101-62301-610 Paper Shredding 119.59 4966 03/12/25 ServicesVERIZON WIRELESS 101-62021-610 February Cellular 691.94 4958 03/12/25WALLI FINCH TREASURER WASC 101-62399-610 2024 Annual 120.00 4959 03/12/25 Assessment
--------------
Fund 101 Dept 610 Total 64,728.05
--------------
Fund 101 Total 198,779.47
Fund 201 Dept 710 Roads & Right-of-WayKRUPKA CONSULTING 201-74011-710-BEACNS Traffic Planning 9,474.50 4942 03/12/25
BEACONS
--------------
Fund 201 Dept 710 Total 9,474.50
--------------
Fund 201 Total 9,474.50
Fund 204 Dept 725 Open SpaceW H DEMPSEY ENGINEERING LLC 204-74011-725 Re-issued Check 4,650.00 4961 03/12/25 4791 Mowing
--------------
Fund 204 Dept 725 Total 4,650.00
--------------
Fund 204 Total 4,650.00
Fund 205 Dept 510 Public WorksPLATINUM FACILITY SERVICES 205-61054-510 Janitorial Services 1,110.27 4952 03/12/25 - February 2025
apackfnd2 Town of Portola Valley mmagahiz 03/05/2025 15:13 Page 6 Checks by Fund - 03/12/25 to 03/12/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 205 Dept 510 Total 1,110.27
--------------
Fund 205 Total 1,110.27
Fund 206 Dept 510 Public WorksSCA OF CA, LLC 206-61012-510 February 900.00 4936 03/12/25 Litter/Street Clean --------------
Fund 206 Dept 510 Total 900.00
--------------
Fund 206 Total 900.00
Fund 212 Dept 510 Public WorksSCA OF CA, LLC 212-61017-510 February 1,195.00 4936 03/12/25 Litter/Street Clean --------------
Fund 212 Dept 510 Total 1,195.00
--------------
Fund 212 Total 1,195.00
Fund 701 Dept 340 Customer DepositsNOLTE ASSOCIATES INC 701-62038-340 Jan 25 Applicant 9,605.75 4947 03/12/25 Charges & PW Support
PINNACLE BUILDING & DESIGN 701-62325-340 Deposit Refund - 1,000.00 4951 03/12/25 501 Portola Rd Unit 14K
SHUTE, MIHALY & WEINBERGER LLP 701-62033-340 January Legal 9,579.99 4964 03/12/25 Service --------------
Fund 701 Dept 340 Total 20,185.74
--------------
Fund 701 Total 20,185.74
--------------
**** Grand Total 236,294.98
* * * End of Report * * *
TOWN OF PORTOLA VALLEY
Ad Hoc Site Evaluation
Committee
Karen Askey, Chair
Mary Hufty, Vice Chair
Ronny Krashinsky, Committee
Member
Carter Warr, Committee Member
Nona Chiariello, Committee
Member
Joslyn Gray, Committee Member
Karen Vahtra, Committee Member
________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Ad Hoc Site Evaluation Committee
Terrence Grindall, Interim Planning and Building Director DATE: March 4, 2025
SUBJECT: Recommendation of Alternative Sites to Dorothy Ford Park & Open Space for Affordable Housing
RECOMMENDATION:
________________________________________________________________________________ The Ad Hoc Site Evaluation Committee (AHSEC) recommends that the Town Council consider the following alternative sites to Dorothy Ford Park & Open Space for affordable housing options and rezoning, and provide direction to staff and the AHSEC for next steps:
● Village Square, 884 Portola Road, 2.27 acres
● Fogarty Winery Parcel, APN 080010020, 14 acres
● Christ Church, 815 Portola Road, 2.9 acres
● Hawthorns Property, Los Trancos Road, Historic Complex area, ~13 acres BACKGROUND/DISCUSSION:
________________________________________________________________________________ Scope and Responsibilities:
In September of 2024, the Town Council rediscussed and unanimously agreed that the focus of the Ad Hoc Site Evaluation Committee is to:
● Provide recommendations to the Town Council on potential alternative sites to Dorothy Ford Park & Open Space
● Opportunistically identify potential alternative sites:
○ For replacement to a site currently included in our Housing Element that may not be built in this cycle or
○ As potential housing sites in future RHNA cycles
During the process of evaluating housing sites, the Committee will:
● Leverage work performed by the Town Council Outreach Subcommittee, as well as prior Town Committees that focused on housing in Portola Valley, including the Ad Hoc Housing Element Committee of 2021, the Ad Hoc Committee on Town-Owned Properties, and other existing resources
● Encourage public participation in the discussion and evaluation of such sites ● Publicly communicate information on its progress and recommendations Established Timeline:
In June 2024, the Town Council reviewed and approved that the Committee would be formed in Q3 2024 and would complete its efforts by Q3 2025. Interviews were then conducted in October of 2024, and members were officially appointed on October 30, 2024. Please refer to the attached Report to Town Council for a more detailed timeline of the entire process and time frame to obtain approval from HCD.
Committee Members:
In addition to one representative member from the Town Council, Planning Commission and Architectural Site Control Committee (ASCC), four residents with a wide range of town volunteerism were selected. The committee consists of:
● Karen Askey, Chair (Parks & Rec, Ad Hoc Hawthorns Committee, Ad Hoc ADU Committee) ● Mary Hufty, Vice Chair and Council Member
● Ronny Krashinsky, Planning Commission Representative (Sustainability Committee, Ad Hoc ADU Committee)
● Carter Warr, ASCC Representative - replaced Danna Breen on 12/17/24 (Open Space Committee)
● Nona Chiariello (Vice Chair, Open Space Committee, Conservation Committee) ● Joslyn Gray
● Karen Vahtra, appointed to Planning Commission 1/25 (former member, Wildfire Preparedness Committee)
In addition, resident Patty Dewes volunteered and was approved by the AHSEC to take minutes so that all members could focus thoroughly on discussion. Patty serves as the Chair of our Parks & Recreation Committee and is also on the Historic Resources Committee and Ad Hoc ADU Committee.
Progress to Date:
The AHSEC is a Brown Act committee. At its first meeting on November 19, 2024, the Committee reviewed its scope of work and appointed its Chair, Vice-Chair, and subcommittees. Three subcommittees were formed to divide workload and maintain confidentiality of property owner discussions. The AHSEC has met regularly (12/3/24, 12/17/24, 1/7/25, 1/21/25, 2/3/25, 2/20/25), and public comment has been encouraged. The team has continued its outreach, owner discussions and analysis through February 20, 2025.
The AHSEC worked from a master list created by the Town Council subcommittee, comprising 26 potential sites. Members then identified additional potential parcels to increase the parcel total to over 50 sites. The attached Master List indicates the area of Town in which each parcel is located.
Please note that we have redacted information on certain sites to respect property owner privacy.
After many site visits and owner discussions, nine sites were further analyzed and discussed in AHSEC meetings. Please refer to the attached Report to Town Council for overall detailed property evaluation and individual member comments. The committee utilized a tiered-ranking system of the site options, modeled off of Midpen’s Hawthorns Ad Hoc Working Group system.
With a strong work ethic and team cooperation, AHSEC members have spent approximately 450 to 500 person-hours on meetings, outreach, research & analysis, site visits, discussions with property owners, and meeting preparation. Discussions reflected a range of perspectives and priorities among Committee members. Please refer to the individual comments section in the attached Committee Report.
The team has worked hard to keep staff time at a minimum, and would like to thank both Terrence Grindall and Emily Lane for their expertise and responsiveness.
Final Site Recommendations:
Although many sites were reviewed, AHSEC is only recommending sites where there is current owner interest or the land is publicly owned.
The following sites received favorable composite ratings from the Committee (they received more “yes” votes than “no” votes, and their averaged ratings were the most favorable):
● Village Square - Mixed Use, 50+ units - Owner and developer Stanley Lo is amenable to rezoning and development that does not impact the main commercial building and tenants.
He envisions development and parking on other areas of the 2.27 acre lot, and would need to offer additional market-rate units to subsidize the affordable residences. Further discussions with appropriate staff and other professionals would be necessary to move forward. ● Fogarty Parcel - 50 units OR 10-25 units OR affiliated housing for forestry and open space employees. Mixed use may be an option. There is also potential symmetry as the Portola Valley Open Space Committee is interested in purchasing this site and parceling off a developable area for housing. While perceived by some as a long commute, we have found that many employees of PV are commuting from longer distances. ● Christ Church - 10+ units - has received a grant to explore housing development and is currently reviewing potential options. The Church may have a better idea of feasible alternatives in late March or early April.
● Hawthorns Property - restoration of the historic house for affiliate housing - ≈5 units - consistent with Midpeninsula Regional Open Space District's (MROSD’s) Historic Complex goals, timing tbd.
Please note that it may be possible to reduce density at a larger site if more than one site is considered.
While the above sites rose to the top of the AHSEC evaluation, it is important to monitor the remaining sites noted in the attached report for future opportunities. Every site except one received a positive ranking from at least one committee member.
Where Do We Go From Here?
The AHSEC requests that the Town Council discuss and decide on next steps, including, but not limited to: feedback on & follow-up on site recommendations and rankings; further information desired; follow-up with chosen property owners; and continued outreach efforts.
We believe that the AHSEC has completed its assigned deliverables. In order to move forward with any of the recommended sites, we feel that it is important to involve planning staff, other professionals and appropriate Town Committees, such as the Planning Commission and ASCC.
Ad Hoc Site Evaluation Committee
Report to Town Council
(Draft/Proposal 12/17/2024)
(Revised 12/28/2024)
(Revised 1/14/2025)
(Revised 1/23/2025)
(Revised 1/28/2025)
(Revised 2/3/2025)
(Revised 2/14/2025)
(Revised 2/28/2025)
Karen Askey (Chair), Mary Hufty (Vice Chair), Nona Chiariello, Joslyn Gray, Ronny Krashinsky, Karen Vahtra, Carter Warr
Overview
● Timeline
● Sites evaluated in this report
● Evaluation criteria
● Ranking process
● Recommendations
● Comments
2024 2025 2026 2031
Deliverable Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oc
t Nov Dec Jan
Committee Interviews & Selection
Ad Hoc Site Eval. Comm. Mtgs. and
Discussions w/Property Owners
Status Update to & Feedback from
Town Council
Final Site(s) Recommendation to
Town Council & TC initiates zoning
change via a Colleagues Memo
Planning Commission & Public
Review (Staff support required) -
Review Amendment to Mitigated
Negative Declaration and Zoning
Changes
Final Approval by Town Council
Issue RFQs
Submit amendment of HE with
financing outreach and rezoning plan
to HCD
Approval from HCD
Construction Underway
Timeline
Sites evaluated in this report (in no particular order)
1. 3350 Alpine Rd.
2. 19501 Skyline Blvd. (Fogarty property)
3. Blue Oaks town owned strip east of Los Trancos Rd.
4. Christ Church (in current HE)
5. Town Center substation/restroom/parking strip
6. Town Center soccer field + substation/restroom/parking strip
7. Hawthorns Historic Complex
8. Village Square
9. Alpine Hills Tennis and Swimming Club
10. Dorothy Ford Park and Open Space (DFP) (for purposes of comparative ranking)
1. 3350 Alpine Rd.
● Across from DFP HE site; 3 acres, the
half nearest Alpine is level, longer
frontage on Alpine than DFP
● Avoids risks and setbacks of creek
● Town and/or developer would likely
need to buy property, finance project
● Owner supportive of ~25 units, more?
● Could involve lot split
● Could combine with DFP to distribute
density (“Gateway” concept of HE)
● Proximity to shopping, sewer, highway
● Impact on neighbors
● Westridge CC&Rs
2. 19501 Skyline Blvd. (Fogarty property)
● 215 acres in Fogarty Winery property,
varying terrain
● Owner interest in working with Town / selling
● NW neighbor is Windy Hill Open Space
● Independent evacuation routes
● APN 080010020 is 14 ac.; ~5 ac. (green)
satisfy safety filters; ~800’ frontage on
Skyline Blvd
● Skyline area needs VLI housing but is far
from shopping, schools; no sewer
● Property is not in Williamson Act (should
make developing housing easier)
● Open Space committee interested in
acquisition; parcel off part for housing
3. Blue Oaks strip east of Los Trancos Rd.
● Previously considered by AHHEC,
rejected due to development difficulty
and wildfire risk
(5/2/2022 meeting summary)
● Steep slope along eastern edge
● Creek setback requirements will likely
impact development opportunity
● Could support small market rate
development
4. Christ Church
● In current HE with 6 AMI1 units
● Could potentially reclassify as 6 VLI, and
possibly increase units
● A total of 2.9 acres
● Depends on congregation, leadership, and
funding
● Congregation wishes to maintain hillside
views
● Exploring possible locations
● Acquired grant to do exploration
● Town Council can help with clear path for
applying for town affordable housing funds
● SB4 may avoid need to rezone (TBD)
1
AMI - Above Moderate Income
5. Town Center substation/restroom/parking strip
● In 2019 Town considered developing 8
units next to soccer field
● Could accommodate ~10–12 units
● Sheriff’s substation, restrooms, and
parking strip would be removed
● Sheriff’s office has requested better
facilities
● 16 year old building was financed with
public funds and donations
● Considered by AHHEC, deprioritized in
5/2/2022 meeting due to easement
issue (link1, link2)
6. Town Center Soccer Field + substation/restroom/parking ● Town-owned land, ~1.8 acres
● Tight fit for ~50 units
● “Sophie's choice”
● If it’s a likely candidate, consider
conducting resident survey
● Moving soccer field to DFP is not viable
● AHHEC briefly considered the soccer
field during the 6/20/222 meeting and
voted for DFP (link1, link2)
7. Hawthorns Historic Complex
● Preliminary discussions with MROSD
● Board-approved Historic Complex
Goals include, “Consider housing,
either short-term or long-term, that
supports the District’s mission”
● Conservation easement and historic
designation issues – can't exceed
square footage of historic buildings
● ~5 units in main house is likely feasible,
but costly
● Financing issue
8. Village Square
● Owner interest in developing lot for
mixed-use including 50 affordable
units
● Significant redwood trees would
need to be removed
●A few immediate neighbors
surround the property
● Floodplain not analyzed in detail ● Sewer and pumping station easement could have minor impact
● Rezoning would likely take ~6 mo.
9. Alpine Hills Tennis & Swimming Club
● 3 parcels: 4.5, 3.4, 1.1ac
● There is interest in discussing options
that would help the Town and Alpine Hills
● Los Trancos Creek setback a constraint
● No net loss of recreational and other
amenities (reconfiguring tennis courts
and/or parking may be options)
● Access likely from Los Trancos Road
● Sewer connection is on Los Trancos Rd
● On 2/21/25, Alpine Hills asked to
withdraw its site from consideration
10. Dorothy Ford Park and Open Space
(for purposes of comparative ranking)
● Dorothy Ford Park site in current HE
● Included for comparative ranking
purposes
● Conceptual site plan in feasibility analysis
used parcel boundary, not the creek, for
determining creek setback,
overestimating available area
● Earlier constraints analysis by the Town
indicated ~1.1 acre available
(https://www.portolavalley.net/home/sho
wpublisheddocument/16074/6378683930
97470000, attachment 3, red p. 17)
Evaluation criteria
● Number, Type and Location of Units
○ Capable of supporting 40-50 units
○ Straightforward development of VLI Units
○ New site or previously considered in previous Housing Element discussions ○ A location that disperses units throughout town
● Safety:
○ Wildfire Risk
○ Geological Risk
○ Evacuation Risk
○ Flood Risk
● Infrastructure Capability
○ Water
○ Power
○ Sewer
○ Cell service
○ High speed internet
○ Road access
● Site development Constraints
○ Slope
○ Unstable soil
○ Setbacks
○ Drainage
○ Shape of parcel
○ Sensitive indigenous cultural areas
○ Endangered species
● VLI Funding Incentives
○ 40 bedrooms per net acre
○ Distance to jobs
○ Distance to schools (elementary, middle, high school, and college) ○ Distance to services (medical, library, parks, grocery store, and pharmacy) ● Community Benefits
○ Local worker living locally
○ Economic diversification
● Property Owner Interest and Preparedness
○ Self directed and/or financed
○ Town driven project
○ Additional costs due to unique characteristics
○ Rental property management
● Community Resource Impact
○ Removing Open Space
○ Removing recreational fields
○ Removing retail businesses
○ Removing professional service businesses
○ Obstructing wildlife corridor
● Scenic Impact
○ Alpine and Portola Scenic Corridors
○ Vista Impacts
○ Mindful of the rural character of town
● Neighborhood Impact
○ Distance to neighbors
○ Viewshed impact
○ Traffic impact
○ Sound impact (proximity of cars, machinery, and people) ○ Light impact
○ Pollution impact (gas exhaust)
● HCD Criteria
○ 20-23 units per acre
○ Property owner or developer interest
○ Vacant lots
○ City or other government ownership
○ Building/land value
○ Age of existing buildings
○ Single story vs multi story structures
○ Underutilized parking lots
Ranking Process
Recommendations for Alternative Sites
Question Carter Joslyn
Karen
A
Karen
V Mary Nona Ronny Avg. Var.
Summary
(yes/no)
1 Recommend 3350 Alpine Rd. for ~50 units 5 5 3 5 3 4.5 4.3 1.0 2 / 4 2 Recommend 3350 Alpine Rd. for ~10-25 units, joint dev. with DFP 5 6 5 5 5 3 4.8 1.0 1 / 5 3 Recommend 3350 Alpine Rd. for ~10 units, independent of DFP 5 6 5 5 5 5 5.2 0.2 0 / 6 4 Recommend Fogarty parcel for ~50 units 3 3 1 5 1 1 2 2.3 2.2 6 / 1 5 Recommend Fogarty parcel for ~10-25 units 2 6 3 6 1 1 3 3.1 4.5 5 / 2 6 Recommend Fogarty parcel for Affiliated Housing 1 5 2 1 1 1 4.5 2.2 3.2 5 / 2 7 Recommend Blue Oaks strip east of Los Trancos Rd. for ~10 units 5 5 5 5 6 5 5 5.1 0.1 0 / 7 8 Recommend Christ Church for ~10 VLI units (vs. current HE 6 AMI) 1 5 1 5 1 1 2 2.3 3.6 5 / 2 9 Recommend TC substation strip for ~10 units 3 5 3 6 5 5 5 4.6 1.3 2 / 5 10 Recommend TC soccer field + substation strip for ~50 units 5 2 5 3 5 5 6 4.4 2.0 2 / 5 11 Recommend Hawthorns Historic Complex for ~5 units 2 5 1 6 1 1 5 3.0 5.0 4 / 3 12 Recommend Hawthorns Historic Complex for ~50 units 1 5 5 6 5 5 6 4.7 2.9 1 / 6 13 Recommend Village Sq. for ~40-50 VLI + ~20-25 AMI units 1 2 1 1 1 1 1 1.1 0.1 7 / 0 14 Recommend Alpine Hills for further exploration* 6 1 1 1 3 2.4 4.8 4 / 1 * On 2/21/25, Alpine Hills asked to withdraw its site from consideration. The rankings in this table were made prior to that.
Recommendations – Supplementary Information
Question Carter Joslyn
Karen
A
Karen
V Mary Nona Ronny Avg. Var.
Summary
(yes/no)
1 Recommend 1 site for ~50 units 2 2 3 1 1 1 1 1.6 0.6 7 / 0 2 Recommend ~2-3 sites for ~50 units 2 5 1 5 3 2 2 2.9 2.5 5 / 2 3 Recommend ~5 sites for ~50 units 1 5 3 6 3 3 5 3.7 2.9 4 / 3 4 Recommend Dorothy Ford Park for ~50 units 5 2 5 2 6 6 3.5 4.2 3.0 3 / 4
Comments (1/4)
Carter
My highest rated votes are intended to represent the right answers to housing - The Portola Valley Way.
Sites suitable for 50 or more units are well represented in the Village Square and the Hawthorns “racetrack” sites. While there are other lands that could make sense from a long-term planning strategy, the process has been hampered by not having a forward-thinking general plan and zoning ordinance.
A more sustainable approach would be to reduce the minimum parcel size for multifamily housing. This would avail single family properties on the fringes to carve off portions of their land as development opportunities. This would allow current owners positive financial incentives without having to give up on their Portola Valley dreams. This would also reduce the stigma with collecting multifamily housing on to larger properties. This would reduce the impression of density by providing a more organic approach. It will also improve the likely design solutions approach since the developments would be on the current owners’ land or at least could be controlled by deed restrictions to the subdividers’ benefit. If a property a quarter acre parcel could be created without penalizing the existing owners’ single-family opportunity, the development at 20 units/ acre with appropriate density bonuses would likely improve the Towns’ potential of producing housing. The result for a 1/4-acre site would be at least 6 regular units and one low-income unit OR 7 regular units and one very low-income unit. If 100% of the units were moderate/low/very low-income units, the ¼ acre parcel could support 9 units.
I have been and continue to support affiliated housing as the most sustainable approach. It would improve development opportunities on the affiliated sites to create quantifiable economic and processing incentives to leverage the Town’s authority. It would also make since to broaden the definition of affiliated to include all commercial, office, agricultural, and open space lands.
While I support the Fogarty’s Skyline Boulevard site for housing, I find it hard to see that as an integrated strategy when there is no public vehicular connection to skyline boulevard within Portola Valley.
It is frustrating That the process of finding housing sites without thinking about and planning for a more complete and sustainable Town Plan. The Town has suffered by being too close to larger communities that with no effort can support our recurring needs… you just need to drive a ways to and from to get there.
To secure more potential sites, the Town must explain the opportunities to property owners. Simply asking an owner if they are interested is like asking if they want to have their toenails pulled. Owners are going to be reticent to publicly consent to interest without fully understanding positive benefit to themselves and their families.
The final threshold to successfully planning for housing is a distributed way is to improve the Town with a Town wide sanitary sewer system. While the majority of the Town does not have access to a public sewer system all those properties are effectively off limits to any substantial increases in density.
Joslyn
For the purpose of this sub-committee, although not ideal, it seems like it is most prudent to recommend building the 50 homes on one readily available site. However, all the sites identified seem like great places to responsibly develop a variety of housing types in the future. There is a housing shortage, and these sites could provide us with the opportunity to facilitate development beyond the minimums required by the state.
Karen A
* Site specific: Village Sq (VS) meets many HCD criteria, also close to services, reduces Alpine Rd load, and has an experienced dev. If Christ Church builds 10–20 units, lower density at VS is feasible. Church housing should be supported. Fogarty property could be MU (e.g., grocery) with AMI units subsidizing 50 VLI, and aligns with OS and affiliate housing potential. Hawthorns affiliate housing fits Historic Hawthorns objectives. El Mirador land near TC has public support and fundraising potential, in due time. Also, consider Blue Oaks strip for 10 AMI in the next cycle. High-level designs for each site are needed now, including reworking DFPOS, possibly funded via the Inclusionary Housing Fund?.
* General: Ideally, affordable housing would be spread throughout the Town, but not yet feasible. GP supports residential at Nathhorst and TC [1] [2]. Strong resident outreach might yield more ideas and willing property owners. We should also review current deed restrictions/easements on open space/rec facilities (e.g., underutilized Rossotti Field), update our Master Plan (including TC design) for the next cycle, promote/incent ADU/JADUs, and begin process for selling surplus Town land to bolster the Inclusionary Housing Fund.
Karen V
My votes are based upon whether properties are viable for HCD approval and VLI Financing. The soccer field does not have low-cost access to sewer and lacks community support. Hawthorns has a strict conservation easement and an entrance with poor sight lines.
Fogarty has 1,000’ of very steep slopes leading into the site along with likely challenging sight lines for ingress/egress. Fogarty is far from schools, libraries, stores, job centers, sewer lines, and central PV; under state law, Affirmatively Further Fair Housing means “taking meaningful actions, in addition to combatting discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” My contact in affordable housing dev. “would probably pass on the project” based upon not competitive for VLI funding and the challenges to keep Fogarty fully leased. I do support purchasing the property with legal terms allowing a small amount of Affiliated Housing for rangers and maintenance workers (perhaps a coalition of MidPen, San Mateo County Parks, Santa Clara County Parks, and California State parks) since there are so many parks and open spaces nearby. Although not a perfect site, Village Square is the most promising opportunity with owner interest.
Comments (2/4)
Comments (3/4)
Mary
It has been difficult for us to communicate to the community, and even among ourselves, the intention and results of the hard work of this committee and previous committees working on similar issues. The degree of variability of our priority scores reflects those differences.
This committee has openly explored over 50 sites. We contacted owners when appropriate, and did our work honestly while following Brown Act rules to avoid decisions or meetings outside of the public eye. Our process has been rewarded with the increased engagement of residents on our town’s commitment to affordability and economic diversity in our community, and has increased our ability to see beyond our local neighborhoods and spheres of influence.
For impacted owners, there have been no obligations or increase in vulnerability of property rights and we have been quick to “step back”; if privacy issues were raised. The work we have done has revealed several sites that we have considered for both market and affordable (subsidized) higher density housing. Changing of zoning, CUP restrictions, and lot lines have been our only collateral in discussions with owners and this committee has made it clear that we do not/will not make these decisions. As a result, the vast majority of owners, while appreciative of our transparency, requested anonymity.
For many of the properties researched, it has been difficult to make a convincing argument that there is clear benefit for either the property owner or the community (sufficient community enhancement) with regards to new building on their site, but we continued to have these honest conversations. We know that planning for more sustainable housing and commerce in town is required for survival and prosperity in our town, and not just to meet our legal obligations. We need housing for firemen, janitors, gardeners, teachers, stable workers, care-givers, trainers and many more who qualify for low- and very-low-income housing. More cars come in to town to serve us then cars go out to serve others.
I believe that our long-term solution will include minor, changes in the General Plan and in our zoning requirements. This committee has considered a town charette for town land use. But first, through this effort, we have accumulated and deepened our understanding of the town’s options. We had lost a great deal of institutional knowledge due to aging of residents, and turn-over of town staff. This committee has been able to recapture some of that institutional knowledge via our outreach and the knowledge is now better documented.
In my opinion, we need to move forward with a zoning plan for small areas of high density to avoid suburban sprawl with its associated seismic risks and fire vulnerability due to the lack of separation of buildings and defensible space, an example is the 20-unit min/acre zoning. We need to do our best to make it affordable, while keeping our green connections, buffers, and open spaces viable and well maintained. This committee has developed sites where this is possible, in locations where the town will be able to solicit the recommended number of units to be built attainably and attractively. We offer in this document opportunities for well over 100 units that are possible to incorporate while maintaining and supporting our General Plan and the character and the aesthetic of our town. There are obstacles but they can be overcome.
Comments (4/4)
Nona
Village Square should move ahead to a feasibility analysis given the owner/developer’s interest, but it looks too small for the owner’s goal of 50 VLI + 25 AMI, especially with a creek buffer and the commercial building staying as is. However, the proximity of the Town Center Substation to Village Square could provide options for joint development & management with Village Square, which could reduce the squeeze on Village Square. The Substation is too small for development on its own; its public bathrooms should be retained in any development (with Village Square). The Town should support housing on church sites. If Christ Church can do ~10 VLI units it would help achieve the town preference for dispersed housing. Fogarty 080010020 should be a priority for a range of VLI options from mixed use to 50 VLI units (permanent workforce and/or temporary), combined with open space and trail connectivity, potentially aided by the Open Space Fund. Hawthorns could support 5-6 units under the Conservation Easement, and more if the Easement is amended; the presence of a sewer main through the historic complex and the proposed upgrades for the Lower Barn are consistent with a goal of workforce housing in the future. 3350 Alpine has more of Dorothy Ford Park’s pluses for 50 VLI units and none of DFP’s minuses; if opposition from Westridge can be resolved, it should be a priority. The Blue Oaks strip borders on Los Trancos Creek but has greater property depth and area than DFP because it’s not on the scenic corridor; the road has a sewer main. I don’t support development on either Blue Oaks or DFP because of riparian issues, but Blue Oaks could accommodate 50 VLI units better than DFP, unless the latter includes the baseball field. I don’t support development on the Town Center Soccer Field.
Ronny
I think AHSEC’s work is complete and TC can take next steps. We don’t need things like sewer or financing resolved. I recommend to pursue Village Sq. + Fogarty. Vet both, and likely pick one for HE. I prioritize a site with ~40-50 units to support VLI financing and pass HCD. ~10 VLI units at Christ Church may be worthwhile to reduce density to ~40 at other site. Other small sites could be pursued without revising HE, and/or could use opt-in. For 3350 I could see joint dev. with DFP, but ~50 units feels like too much w/out neighbor support. Strongly against TC soccer field.
AHSEC MASTER SITE LIST AS OF 3/4/25
ID
Number
Subcommittee/
Region
Address Description HE? Public?
1 Alpine No No
2 Alpine 3302 Alpine Ladera Community Church Yes Yes
3 Portola No No
4 Corner 150 Portola Office Buildings No Yes
5 Portola 765 Portola Substation & Maintenance Shed No Yes 6 Portola 765 Portola Soccer Field No Yes
7 Portola 815 Portola Christ Church Yes Yes
8 Portola 765 Portola Town Center overall/ redesign No Yes 9 Portola 501 Portola Sequoias Yes Yes
10 Alpine 3350 Alpine Westridge Lot across from DFP No Yes 11 Alpine 4370 Alpine Office and Tennis Courts Yes Yes
12 Portola No No
13 Los Trancos 4139 Alpine Alpine Hills No No
14 Los Trancos No No
15 Corner No No
16 Alpine 3639 Alpine Glen Oaks Yes Yes
17 Portola No No
18 Portola 945 Portola Valley Presbyterian No Yes
19 Portola 930 Portola Our Lady of the Wayside No Yes
20 Alpine Vacant Land Portola Terrace, the Wedge Yes Yes 21 Skyline 19501 Skyline Fogarty No Yes
22 Alpine Vacant Land Dorothy Ford Park & Open Space Yes Yes 23 Alpine No No
24 Los Trancos Vacant Land Blue Oaks Strip No Yes
25 Corner 4420 Alpine Robert’s Parking Lot and Orchard No Yes 26 Los Trancos 800 Los Trancos Hawthorns Historic No Yes 27 Portola 884 Portola Village Square No Yes
28 Portola No No
29 Corner 130 Portola Office Buildings No Yes
30 Corner 116 Portola Hardware Store No Yes
31 Portola No No
32 Corner No No
33 Corner No No
34 Corner No No
35 Corner No No
36 Central No No
37 Central No No
38 Corner No No
39 Corner No No
40 Portola No No
41 Portola No No
42 Alpine No No
43 Central No No
44 Central No No
45 Alpine 4394 Alpine Next to Robert's Market Yes Yes
46 Alpine No No
47 Central No No
48 Portola No No
49 Corner No No
50 Alpine No No
51 Portola No No
52 Portola No No
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Terrence Grindall, Interim Planning and Building Director DATE: March 7, 2025
RE: Presentation on Thomas Fogarty Winery open space parcel, 19501 Skyline Blvd., Portola Valley, and provide direction to staff from Town Council
RECOMMENDATION
It is recommended that the Council receive a presentation from the Open Space Committee on the Thomas Fogarty Winery open space parcel, and following the presentation provide direction to staff.
BACKGROUND
The Open Space Committee met on Thursday, March 6, 2025 and unanimously voted to recommend Town Council acquisition of the subject parcel. The video of the meeting has been posted for review: Open Space Committee Meeting - 3-6-2025
TOWN OF PORTOLA VALLEY
STAFF REPORT
___________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: 02/26/2025
RE: Report of 02/13/2025 C/CAG Board meeting
Action Items
1. Vacancy on the Congestion Management & Environmental Quality (CMEQ) Committee for council members
2. Congestion Management Program Technical Advisory Committee (CMP TAC) - PV does not have representation on this committee because we don’t have a permanent Public Works or Town Engineer or Planning person to attend. (This is not a priority for PV at the moment)
Notes
1. Helen Wolter was elected to the C/CAG Resources Management RMCP committee.
2. Public hearing held to consider approval of amendments to the Congestion Management Plan Land Use Impact Analysis Program (C/CAG TDM Policy), focusing on exemptions for 100% affordable housing projects and local TDM plan thresholds for exemption from C/CAG TDM Policy requirements. Comments were provided and new program will be brought back to the next meeting. Transportation Demand Management seeks to reduce single occupancy vehicle travel from new non-residential and multifamily housing developments. Project sponsors (commercial and residential) can utilize a variety of options to achieve trip reductions. Baseline features may include enhanced bike/ped access, secure bicycle parking and shower/locker facilities, active participation in Commute.org, transit subsidies, ride-matching programs, etc. If necessary, additional measures may include reduced, paid or unbundled parking, on-site amenities (ATM, gym, retail, etc.), on-site bike, scooter or car share, active transportation subsidies, etc. The Policy also includes an exemption process for local jurisdictions that adopt their own TDM programs. The process requires that a local jurisdiction demonstrate how their adopted city-wide TDM regulations will ensure projected single-occupant vehicle (SOV) reduction percentages meet or exceed 25% for TOD and small residential projects, and 35% for all other project land use types in order
TOWN OF PORTOLA VALLEY
C/CAG Board Report
to obtain an exemption. PV is affected by the Program for future 20 unit and above multi-family projects.
3. Receives a presentation on the San Mateo County OneWatershed Climate Resilience Framework and Community-Led Plan project.
• The project is funded by a $649,648 grant from the Office of Land Use and Climate Innovation with no local match required.
• The OneWatershed Framework coordinates efforts across water sectors to address climate adaptation planning and resilience in San Mateo County • The framework establishes baseline understanding of climate hazard risks (extreme precipitation, drought/heat, wildfire, sea level rise) on water infrastructure countywide
• Major outputs include:
- OneWatershed Framework Report (documenting methodology and assessment)
- OneWatershed Data Inventory (geospatial data on infrastructure, vulnerable communities, and climate hazards)
- OneWatershed Dashboard (integrated with existing tracking tools) - Pilot OneWatershed Climate Resilience Plan for San Bruno Creek Watershed
• Incorporates equity priority community engagement in the planning process • Draft OneWatershed Framework Report. The document is available on the C/CAG website. Ccag.ca.gov
4. Legislation Update
a. Regional Transportation Measure - C/CAG submitted a letter to the December 9, 2024 Joint MTC ABAG Legislation Committee describing San Mateo County’s critical concerns about the proposed regional transportation measure, including the need for opt-out language, flexibility for multi-modal investments, return to source guarantees, accountability and transformation, and taxation and impact to local funding sources.
b. Federal Funding Risk- organizational disarray in Washington DC and risk to funding that C/CAG relies on for operations or projects. 7 transportation, stormwater, green infrastructure, and water quality (PCBs) projects with low to high risk assessments for funding loss. ($42 million total)
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: 02/26/2025
RE: Report of 02/25/2025 Conservation Committee meeting Action Items
1. Residents are invited to participate in Broom Pull scheduled for this Sunday March 2, 2025- rain or shine. Tool and safety gear will be provided. Meet at Town Center. Committee wants to encourage neighbors in the vicinity of their planned work areas to also engage in the Broom pull on their own properties on March 2 during the week before or after the event.
2. The changes to the Fencing Ordinance to incorporate open wildlife corridors was submitted to the Planning Department and ASCC. Note that the Wildfire Preparedness Committee would also like to suggest a few edits to the Fencing Ordinance to ban wood fences from touching homes.
3. Committee will be cosponsoring a lecture about the rescued mountain lions with Westridge Garden Club for March 20 at Town Center.
Notes
I. Committee planning evening lectures. Potential topics: mountain lions, rodenticides, or balancing habitat and fire. Balancing Fire Safety with Habitat Preservation planned for May or June.
II. Update on oversight of Town Properties:
a. Frog pond: Coordinating with the school about having their fields cleaned of construction debris. Coordinating with PW about mowing. Need a sign for the Frog Pond to recognize the Open Space.
b. Shady Trail - part of trail is eroded, SW of Shady Trail Open space with caution tape.
Open space had meeting with CC, Trails, PW. Repair project proceeding. c. Spring Down Open Space - working with PW and OS about timing of mowing d. Trails - Working to confirm funding for weeding the trails. e. EPC/BPTS - would like to be involved in any discussions of Alpine Road widening to discuss tree implications.
f. Open Space -The committee is following the potential for purchase by the OS fund of one lot at the Fogarty winery to exchange for protecting Ford Park in the Housing element.
TOWN OF PORTOLA VALLEY
Conservation Committee Report
III. Wildfire Preparedness - Working with WFPD about adding Dittrichia and Broom to the defensible space ordinance guidelines. And working with them to have more consistency with the Fire inspection Reports about Tree trimming and removal.
IV. Tip of the Month (Magill) What’s Blooming Now? Time to remove broom and thistle.
Hounds tongue blooming now
V. Revised the icons on the PV plant list to indicate fire hazard level. .
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Flynn (Alternate Liaison)
DATE: 02/20/2025
RE: Emergency Services Council Meeting 02/20/2025
ACTION ITEMS:
1. Approve the Joint Exercise of Powers Agreement Revision (one of only four municipalities in SMC that hasn’t signed the agreement yet) - now scheduled for PVTC 2/26/25
2. Meetings on June 11 and Sept 17 are scheduled from 5:30-7. PV liaison can attend via zoom as the last half hour conflicts with the TC meetings. TC liaison needs to let ES know in advance zoom attendance for the agenda.
3. County Emergency Services Strategic Plan went out Feb 18 - Need Stakeholder input by March 14. Final Strategic Plan will be completed by April 1, 2025
4. Meet with County Em about Ladris Technology- the county will be providing the software to all jurisdictions for Evacuation modeling.
MEETING NOTES:
1. March 6 meeting at Supervisor Mueller’s El Granada office - creation of a GIS system for Coastside Resilience infrastructure Strategic Plan (CRISP) update. 9:30-11:30 am for relevant coastside stakeholders.- 270 Capistano Rd, suite 6, Half Moon Bay
2. Tsunami California Coastline Dec 15, 2024 and Tornado Dec 14 in Scotts Valley
3. 4 Moderate to Large earthquakes in the past month. 72% probability of an earthquake measuring 6.7 nearby.
4. Firewise - available for offline communication and presentation available for interested municipalities
5. EM layered approach to Prevention and Readiness - (short, med, and Long term) a. Clear and concise language for alerts being developed b. Disaster service
c. Updating Local Hazard Mitigation Plans
TOWN OF PORTOLA VALLEY
ESC Meeting
d. Woking on getting grants for mitigation (defensible space, widening roads) e. Redundancy in our radio telecommunication and copper wires and fiberoptics (EM is not involved with the internal secure Fire station/Police department radio). f. Need guidelines for schools and need best practices. Should be sheltering in place in many situations.
g. Held two live evacuation drills
h. County EM department purchased Ladris Technology for evacuation modeling - they plan on rolling it out to the all SMC municipalities for basic evacuation modelingpresentation available of the software. Rolling out after March 10. To be used for each city for their portion of the evacuation plan.
6. Strategic Plan Update
a. What does the Department of Emergency Services? Depends on status. i. Blue sky - planning
ii. Grey Sky - operation area coordination, situational awareness iii. Dark Sky - activate the EOC and handle resource management, liaison with state and federal agencies
b. Did a Gap Analysis
i. Better training
ii. Activate resources faster
iii. Rapid coordination system
iv. Gap assessment
v. Emergency Communications
vi. Tend to Vulnerable populations
c. New name: Emergency Management (EM)
i. New brand identity
ii. New Vision: most resilient county in the US by 2030 iii. Strategic Plan went out Feb 18- Need Stakeholder input by March 14. (Held 7 Strategic Planning Listening Sessions)
Comments: How many emergency personnel actually live in your Town or City? All cities need to have a Continuity of Plan, delegation, keys, particularly is emergency personnel and staff do not live in Town. Each city needs to understand how they will make it through the first 12 hours (plan for chaotic situation.) People need to be trained up ahead of time. Need an updated binder. The City Manager takes charge. County EM cannot take charge. Half Moon Bay asked about CERT and radios for Canada Cove areaEM does not handle CERT. d. All Hazards Evacuation Plan (AHEP)
i. Law enforcement and Fire Depts call evacuation
ii. EM cannot call an evacuation - does not have the authority. iii. Each city will get a work plan so they can work through their own hazards and create their own AHEP, evacuation routes (Ladris)
iv. The county EM will have orientation meetings to explain how to complete the AHEP plans.
e. Community Engagement Updates
i. Department held meetings at Coastside CERT, Virtual wildfire Preparation Webinar, Prep Talk, Community Preparedness Briefings