TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, March 26, 2025
7:00 PM
HYBRID MEETING
AGENDA
Judith Hasko, Mayor
Craig Taylor, Vice Mayor
Rebecca Flynn, Councilmember
Mary Hufty, Councilmember
Helen Wolter, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your comments using the online form by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the Agenda webpage. All received questions will be forwarded to Council for consideration during the meeting and included in the public record. Additionally, the public body will take questions using the “raise hand” button for those who attend the meeting online or by phone. Phone callers may provide comments by pressing *9 on their phone to "raise hand" and *6 to mute/unmute themselves. The Mayor will call upon people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method is not guaranteed. Therefore, the public is encouraged to attend in person to ensure full participation.
In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker’s time is limited to three (3) minutes. The Mayor reserves the right to limit speakers’ time, depending upon the number of speakers or other circumstances.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER / ROLL CALL
2. PRESENTATIONS / PROCLAMATIONS - None
3. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
VIRTUAL PARTICIPATION VIA ZOOM
To access the meeting by computer:
https://us06web.zoom.us/j/89843055784?pwd=TyjbXAakL2cD4FBFBkY0uqDavea4OS.1 Webinar ID: 898 4305 5784
Passcode: 274186
To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9
Town Council Agenda
March 26, 2025
4. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the back of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda.
Each speaker’s time is limited to three (3) minutes.
5. CONSENT AGENDA
a. Adopt Regular Meeting Minutes of March 12, 2025
b. Approve Warrant List of March 26, 2025
c. Approve appointment of Jackie Magno to Open Space Advisory Committee d. Adopt Resolution No. 2963-2025 Amending Local Agency Investment Fund (LAIF) Authorization for Transfer of Funds
e. Adopt Resolution No. 2964-2025, Updating the Authorized Check Signers on Town Accounts at Technology Credit Union
6. REGULAR AGENDA
a. Receive presentation from Woodside Fire Protection District on State Fire Maps
7. COLLEAGUE MEMORANDUM / AGENDA SETTING
a. Request from Councilmember Hufty: Consideration of a request to place an item on a future agenda to discuss partnering with Habitat for Humanity b. Request from Mayor Hasko and Councilmember Flynn: Consideration of encouraging Accessory Dwelling Unit/Junior Accessory Dwelling Unit development on residential properties
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
9. ADJOURNMENT – In memory of Sue Crane, former Mayor.
The next Regular Town Council meeting will be held on April 9, 2025, at 7:00 p.m.
Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – MARCH 12, 2025
1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 7:00 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, Vice Mayor Craig Taylor and Mayor Judith Hasko
Absent: None.
Others: Interim Town Manager Mark Linder, Town Attorney Catherine Engberg, Finance Director, Anthony McFarlane, Interim Planning and Building Director Terrence Grindall, Clerk Consultant Christine Boland
2. PRESENTATIONS / PROCLAMATIONS – None.
3. TOWN MANAGER REPORT
Interim Town Manager Linder reported on the following:
• A Council Study Session would be held on March 26 to discuss Town Priorities; • Two budget Study Sessions and two Town Halls are being planned for April and May.
4. ORAL COMMUNICATIONS
The following members of the public provided comments:
• Jean Paul Coupal
• Caroline Vertongen
• Kristi C
• Curtis Eves
5. CONSENT AGENDA
The following members of the public provided comments:
• Rita Comes Whitney
• Caroline Vertongen
A request was made to discuss the Warrant List separately. a. Adopt Regular Meeting Minutes of February 26, 2025
Motion and second, Taylor and Wolter, to adopt Regular Meeting Minutes of February 26, 2025. Passed unanimously by roll call vote.
b. Approve Warrant List of March 12, 2025
Motion and second, Taylor and Wolter, to adopt Warrant List of March 12, 2025. Passed unanimously by roll call vote.
6. REGULAR AGENDA
a. Recommendation of alternative sites to Dorothy Ford Park and Open Space for Affordable Housing and provide direction to staff
Karen Askey, member of the ad hoc Affordable Housing Site Evaluation Committee, introduced the item and gave a presentation. Ms. Askey responded to Council questions.
Public Comment:
• Deke Hunter
• Danna Breen
• Karen Vahtra
The Council discussed the alternative sites in detail and directed staff to return with a rough analysis of four parcels.
b. Presentation on Thomas Fogarty Winery open space parcel, 19501 Skyline Blvd., Portola Valley, and provide direction to staff from Town Council Betsy Morgenthaler, Chair of Open Space Committee, introduced the item and gave a presentation. She answered questions of the Council.
Public Comment:
• Nona Chiariello
• Kristi C
• Karen Askey
The Council discussed the parcel in detail and directed staff to obtain an appraisal and title report for 19501 Skyline Blvd.
c. Consideration of appointing a subcommittee for the Emergency Preparedness Committee priorities setting (Vice Mayor Taylor)
Vice Mayor Taylor introduced the item.
Public Comment:
There was no public comment.
Motion and second, Taylor and Wolter, to appoint an ad hoc subcommittee consisting of Councilmember Wolter and Vice Mayor Taylor for the Emergency Preparedness Committee priorities setting. Passed unanimously by roll call vote.
7. COLLEAGUE MEMORANDUM/AGENDA SETTING – None.
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS Councilmembers reported on several regional and local meetings they attended recently.
9. ADJOURNMENT
Mayor Hasko adjourned the meeting at 10:21 p.m.
_______________________________ _____________________________ Judith Hasko, Mayor Christine Boland, Clerk Consultant
Submitted for approval to the Town Council at its March 26, 2025 meeting.
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: March 26, 2025
RE: Review and Accept Warrant List
RECOMMENDATION:
1. Review and accept the following Warrant List for the month of March:
03/26/2025 Warrant List
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists payments by fund.
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
Date
Ending
Warrant #
Warrant 3/17/2025 4974 4975 2 20,253.85 3/17/2025 3/12/2025 4973 Warrant 3/26/2025 4976 5019 44 208,834.11 3/27/2025 3/17/2025 4975 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 3/26/2025 132,921.23
Grants 3/26/2025 32,698.48
Customer Deposits 3/26/2025 43,214.40
Total $ 208,834.11
Payments by Fund
TOWN OF PORTOLA VALLEY
STAFF REPORT
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
Warrant Number 4972 was voided and replaced with Warrants 4974 and 4975 on March 17,2025 due to a processing error. Warrant 4972 was approved on the March 12, 2025 Warrant List.
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 03/26/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
3/26/2025 4979 Bank of America General Various CC Purchases $ 5,379.88 3/26/2025 4982 CalPERS General Various February Retirement 31,025.52 3/26/2025 4990 MissionSquare Retirement General Various February Deferred Compensation 2,224.50 3/26/2025 4998 Navia Benefit Solutions General Various February Employee Elected 233.33 3/26/2025 5003 State Comp Insurance Fund General 610 March W/C Premium 1,738.00 3/26/2025 5009 Krisch & Company General 140 Feb Services 5,302.50 3/26/2025 5010 Amazon Capital Services General 610 Office Supplies 189.96 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
3/17/2025 4972 Christine Boland General 130 Wrong vendor/amount $ (20,253.85) Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
3/17/2025 4974 Rebecca Flynn General 610 Expense Reimbursement $ 303.85 3/17/2025 4975 Christine Boland General 130 Contract Services 19,950.00 Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
3/17/2025 4974 Rebecca Flynn General 610 Expense Reimbursment $ 303.85 3/17/2025 4975 Christine Boland General 130 Contract Services 19,950.00 Disclosure
TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
March 26, 2025
Claims totaling $208,834.11 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.
Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.
Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
apachreg Town of Portola Valley mmagahiz 03/17/2025 09:39 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 4974 728 REBECCA FLYNN 303.85 03/17/254975 1197 CHRISTINE D. BOLAND 19,950.00 03/17/25Check totals: 20,253.85ACH totals:EFTPS totals:Wire transfer totals:Payment Manager totals:GRAND TOTALS 20,253.85Check totals: 20,253.85ACH totals:EFTPS totals:Wire transfer totals:Payment Manager totals:GRAND TOTALS 20,253.85
apachreg Town of Portola Valley mmagahiz 03/19/2025 11:19 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 4976 18 ALL FENCE COMPANY INC. 15,340.00 03/26/254977 20 ALLIANT INSURANCE SERVICES 299.00 03/26/254978 41 AT&T 307.70 03/26/254979 44 BANK OF AMERICA 5,379.88 03/26/25 EFTPS4980 46 BARB ECKSTEIN 169.06 03/26/254981 78 CALIFORNIA WATER SERVICE CO 2,855.75 03/26/254982 80 CALPERS 31,025.52 03/26/25 EFTPS4983 110 CITY OF FOSTER CITY 582.00 03/26/254984 124 COMCAST 748.68 03/26/254985 129 COTTON SHIRES & ASSOC. INC. 7,760.90 03/26/25 4986 130 COUNTY OF SAN MATEO 485.00 03/26/254987 195 GOOD CITY COMPANY 52,414.25 03/26/254988 203 GREEN HALO SYSTEMS 114.00 03/26/254989 215 HORIZON 404.68 03/26/254990 218 MISSIONSQUARE RETIREMENT 2,224.50 03/26/25 EFTPS4991 234 J. W. ENTERPRISES 546.88 03/26/254992 261 JON MYERS 1,664.24 03/26/254993 265 JUSTIN BIXBY 169.53 03/26/254994 276 KUTZMANN & ASSOCIATES 6,535.11 03/26/254995 283 LEAGUE OF CALIFORNIA CITIES 3,693.00 03/26/254996 292 LYNCH ELECTRIC & SONS INC 542.00 03/26/254997 324 MIRANDAS LANDSCAPE 1,928.11 03/26/254998 330 NAVIA BENEFIT SOLUTIONS 233.33 03/26/25 EFTPS4999 372 PINNACLE BUILDING & DESIGN 1,000.00 03/26/255000 403 RON RAMIES AUTOMOTIVE INC. 484.31 03/26/255001 437 SMALL BUSINESS BENEFIT PLAN TR 2,128.20 03/26/255002 445 STANDARD INSURANCE CO. 544.79 03/26/255003 448 STATE COMP INSURANCE FUND 1,738.00 03/26/25 EFTPS5004 488 FOG CITY AUDIO VISUAL LLC 750.00 03/26/255005 505 WOODSIDE FIRE PROTECTION DISTR 23,009.65 03/26/255006 728 REBECCA FLYNN 10.00 03/26/255007 730 URBAN PLANNING PARTNERS INC 1,286.25 03/26/255008 860 STEPFORD 600.00 03/26/255009 1067 KRISCH & COMPANY 5,302.50 03/26/25 ACH5010 1152 AMAZON CAPITAL SERVICES, INC 189.96 03/26/25 EFTPS5011 1204 SHUMS CODA ASSOCIATES 997.50 03/26/255012 1221 ZOTTS LLC 100.00 03/26/255013 1235 ST. FRANCIS ELECTRIC, LLC 32,698.48 03/26/255014 1236 JOURNEY BUILDERS 1,000.00 03/26/255015 1237 P.F. PETTIBONE & CO. 317.20 03/26/255016 1238 HELEN LEE 250.00 03/26/255017 1239 SAN MATEO COUNTY TAX COLLECTOR 4.15 03/26/255018 1240 DENE ROWELL 500.00 03/26/255019 1241 NICHOLAS TARG 500.00 03/26/25
apachreg Town of Portola Valley mmagahiz 03/19/2025 11:19 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type Check totals: 162,740.42ACH totals: 5,302.50EFTPS totals: 40,791.19Wire transfer totals:Payment Manager totals:GRAND TOTALS 208,834.11Check totals: 162,740.42ACH totals: 5,302.50EFTPS totals: 40,791.19Wire transfer totals:Payment Manager totals:GRAND TOTALS 208,834.11
.
apapdinv2 mmagahiz Town of Portola Valley Page 1
09:40 03/17/25 Paid Invoices by Date
From: 03/17/2025 to 03/17/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 728 REBECCA FLYNN
03/17/25 4974 Leadership Council Reim 2025 Rebecca Flynn 303.85 303.85 NS2720 Vendor: 1197 CHRISTINE D. BOLAND
4975 City Clerk Jan 2025 19,950.00 19,950.00 JAN-2025.
Check Date Totals 20,253.85
Grand Total 20,253.85
.
apapdinv2 mmagahiz Town of Portola Valley Page 1
11:20 03/19/25 Paid Invoices by Date
From: 03/26/2025 to 03/26/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 18 ALL FENCE COMPANY INC.
03/26/25 4976 Hog wire & gate repairs 15,340.00 15,340.00 84449 Vendor: 20 ALLIANT INSURANCE SERVICES
4977 Premium Town Special Event Liability Insurance 299.00 299.00 3006662 Vendor: 41 AT&T
4978 February Statement 307.70 61.75 000023139023
February Statement 184.20 000023139024February Statement 61.75 000023139025 Vendor: 44 BANK OF AMERICA
4979 February Credit Card Statement 5,379.88 5,379.88 1388-FEB25 Vendor: 46 BARB ECKSTEIN
4980 Reimbursement - 2024 Town Hike Banners 169.06 169.06 FRRC-24-9 Vendor: 78 CALIFORNIA WATER SERVICE CO
4981 Water Service 2/12/25 - 3/12/25 2,855.75 2,855.75 FEB-2025 Vendor: 80 CALPERS
4982 February Retirement- CLASSIC 31,025.52 5,694.68 100000017795731 February Retirement- PEPRA 14,369.00 100000017795745March UAL CLASSIC 10,777.17 100000017845028March UAL PEPRA 184.67 100000017845042 Vendor: 110 CITY OF FOSTER CITY
4983 CalOpps Job Posting 582.00 582.00 16371
Vendor: 124 COMCAST
4984 WIFI-3.16.2025-4.15.2025 748.68 516.44 7290-MAR25
WIFI-3.21.2025-4.20.2025 232.24 1945-APR25
Vendor: 129 COTTON SHIRES & ASSOC. INC.
4985 February 25 Applicant Charges 7,760.90 7,760.90 2025-FEB Vendor: 130 COUNTY OF SAN MATEO
4986 San Mateo County Training FY24-25 Membership Dues 485.00 485.00 TCSMCFY25M015 Vendor: 195 GOOD CITY COMPANY
4987 Planning Consultant Services - February 2025 52,414.25 52,414.25 4028 Vendor: 203 GREEN HALO SYSTEMS
4988 Mar Hosting & Access 114.00 114.00 5574
.
apapdinv2 mmagahiz Town of Portola Valley Page 2
11:20 03/19/25 Paid Invoices by Date
From: 03/26/2025 to 03/26/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 215 HORIZON
4989 Chainsaw maintenance new string trimmer 404.68 404.68 1N620645 Vendor: 218 MISSIONSQUARE RETIREMENT
4990 Deferred Comp - March 15, 2025 2,224.50 2,224.50 MAR-202515 Vendor: 234 J. W. ENTERPRISES
4991 Handicap Unit Rental & Services 546.88 315.44 264948 Handicap Unit Rental & Services 231.44 264949
Vendor: 261 JON MYERS
4992 Reimb. Zotts to Tots Expenses Oct 2024 1,664.24 1,664.24 FRRC-24-8A Vendor: 265 JUSTIN BIXBY
4993 Expense Reimbursement - Work Boots 169.53 169.53 FRRS-25-1 Vendor: 276 KUTZMANN & ASSOCIATES
4994 February Plan Checks 6,535.11 6,535.11 1419183
Vendor: 283 LEAGUE OF CALIFORNIA CITIES
4995 2025 Annual Member Dues 3,693.00 3,693.00 INV-26980-S9V6F Vendor: 292 LYNCH ELECTRIC & SONS INC
4996 Installation electrical power to AED cabinet Tennis Crt 542.00 542.00 2024-1290 Vendor: 324 MIRANDAS LANDSCAPE
4997 Clean up Enhancement Landscape Services 1,928.11 1,928.11 1587 Vendor: 330 NAVIA BENEFIT SOLUTIONS
4998 Navia Benefit 03/15/2025 233.33 233.33 03152025
Vendor: 372 PINNACLE BUILDING & DESIGN
4999 Deposit Refund - 501 Portola Rd. Unit 6J 1,000.00 1,000.00 BLDR0150-2024 Vendor: 403 RON RAMIES AUTOMOTIVE INC.
5000 Feb Fuel Statement 484.31 484.31 G20250228-5
Vendor: 437 SMALL BUSINESS BENEFIT PLAN TR
5001 Dental/Vision 2,128.20 2,128.20 APR-2025
Vendor: 445 STANDARD INSURANCE CO.
5002 LTD/Life Premium 544.79 544.79 2025-MAR
Vendor: 448 STATE COMP INSURANCE FUND
.
apapdinv2 mmagahiz Town of Portola Valley Page 3
11:20 03/19/25 Paid Invoices by Date
From: 03/26/2025 to 03/26/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
03/26/25 5003 Premium 3/06/2025-4/06/2025 1,738.00 1,738.00 1002558369 Vendor: 488 FOG CITY AUDIO VISUAL LLC
5004 Meeting for Town Council NOV 11 2024 750.00 750.00 24-0302 Vendor: 505 WOODSIDE FIRE PROTECTION DISTR
5005 2/01/25-2/28/25 Fire Mitigation Crew Support 23,009.65 23,009.65 WFPDCREW-202502 Vendor: 728 REBECCA FLYNN
5006 Leadership parking Reim 2025 Rebecca Flynn 10.00 10.00 02272025 Vendor: 730 URBAN PLANNING PARTNERS INC
5007 PVHE Housing Element Update March 1,286.25 1,286.25 21031-250228 Vendor: 860 STEPFORD
5008 Onsite Support March 600.00 600.00 2406552
Vendor: 1067 KRISCH & COMPANY
5009 Professional Services - February 2025 5,302.50 5,302.50 55778 Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5010 Office Supplies HP Printer Ink - Mar 04 25 189.96 189.96 14FQ-L9NJ-4TTW Vendor: 1204 SHUMS CODA ASSOCIATES
5011 Sr Permit Tech Services provided by SCA for February 997.50 997.50 10827 Vendor: 1221 ZOTTS LLC
5012 Deposit Refund - Ford Field Rental 100.00 100.00 PROF-25-1 Vendor: 1235 ST. FRANCIS ELECTRIC, LLC
5013 Rectangular Rapid Flashing Beacon Proj:2024-PW02 32,698.48 32,698.48 24056001 Vendor: 1236 JOURNEY BUILDERS
5014 Deposit Refund - 875 Westridge Dr 1,000.00 1,000.00 BLDR0154-2024 Vendor: 1237 P.F. PETTIBONE & CO.
5015 BW Town Minute Book Publications 317.20 317.20 186489 Vendor: 1238 HELEN LEE
5016 Deposit Refund - Buckeye Room 250.00 250.00 PRCH-25-5 Vendor: 1239 SAN MATEO COUNTY TAX COLLECTOR
5017 2024-2025 FEDCA & NPDES Storm Tax Fee 04.15 04.15 076-280-150
.
apapdinv2 mmagahiz Town of Portola Valley Page 4
11:20 03/19/25 Paid Invoices by Date
From: 03/26/2025 to 03/26/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1240 DENE ROWELL
5018 Deposit Refund - Community Hall 500.00 500.00 PRCH-25-12 Vendor: 1241 NICHOLAS TARG
5019 Deposit Refund - Triangle Park 500.00 500.00 PROF-24-53 Check Date Totals 208,834.11
Grand Total 208,834.11
apackfnd Checks by Fund - 03/17/25 to 03/17/25 Page 1
Town of Portola Valley 03/17/2025 mmagahiz 09:40
Vendor Name Invoice Description Invoice Amt.
Fund 101 Dept 110 Town Council
REBECCA FLYNN Leadership Council Reim 2025 R 303.85
-----------------
Fund 101 Dept 110 Total 303.85
Fund 101 Dept 130 Town Clerk
CHRISTINE D. BOLAND City Clerk Jan 2025 19,950.00
-----------------
Fund 101 Dept 130 Total 19,950.00
-----------------
Fund 101 Total 20,253.85
-----------------
**** Grand Total 20,253.85
* * * End of Report * * *
apackfnd2 Town of Portola Valley mmagahiz 03/19/2025 11:20 Page 1 Checks by Fund - 03/26/25 to 03/26/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept Balance SheetCALPERS 101-21032-000 February 5,694.68 4982 03/26/25 Retirement- CLASSIC CALPERS 101-21032-000 February 14,369.00 4982 03/26/25 Retirement- PEPRADENE ROWELL 101-21052-000 Deposit Refund - 500.00 5018 03/26/25 Community HallHELEN LEE 101-21052-000 Deposit Refund - 250.00 5016 03/26/25 Buckeye Room
MISSIONSQUARE RETIREMENT 101-21036-000 Deferred Comp - 2,224.50 4990 03/26/25 March 15, 2025
NAVIA BENEFIT SOLUTIONS 101-21033-000 Navia Benefit 233.33 4998 03/26/25 03/15/2025
NICHOLAS TARG 101-21052-000 Deposit Refund - 500.00 5019 03/26/25 Triangle ParkZOTTS LLC 101-21052-000 Deposit Refund - 100.00 5012 03/26/25 Ford Field Rental --------------
Fund 101 Dept Total 23,871.51
Fund 101 Dept 110 Town CouncilFOG CITY AUDIO VISUAL LLC 101-65013-110 Meeting for Town 750.00 5004 03/26/25 Council NOV 11 2024REBECCA FLYNN 101-65013-110 Leadership parking 10.00 5006 03/26/25 Reim 2025 Rebecca Flynn
--------------
Fund 101 Dept 110 Total 760.00
Fund 101 Dept 115 Town CommitteesALLIANT INSURANCE SERVICES 101-63208-115 Premium Town 299.00 4977 03/26/25 Special Event Liability Insurance
BARB ECKSTEIN 101-63211-115 Reimbursement - 169.06 4980 03/26/25 2024 Town HikeBanners
JON MYERS 101-63208-115 Reimb. Zotts to 1,664.24 4992 03/26/25 Tots Expenses Oct2024
--------------
Fund 101 Dept 115 Total 2,132.30
Fund 101 Dept 120 Town Manager
apackfnd2 Town of Portola Valley mmagahiz 03/19/2025 11:20 Page 2 Checks by Fund - 03/26/25 to 03/26/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
COUNTY OF SAN MATEO 101-65014-120 San Mateo County 485.00 4986 03/26/25 Training FY24-25 Membership DuesSMALL BUSINESS BENEFIT PLAN TR 101-55024-120 Dental/Vision 2,128.20 5001 03/26/25STANDARD INSURANCE CO. 101-55031-120 LTD/Life Premium 544.79 5002 03/26/25STATE COMP INSURANCE FUND 101-55033-120 Premium 1,738.00 5003 03/26/25 3/06/2025-4/06/2025
--------------
Fund 101 Dept 120 Total 4,895.99
Fund 101 Dept 140 FinanceBANK OF AMERICA 101-65014-140 February Credit 899.00 4979 03/26/25 Card Statement
KRISCH & COMPANY 101-62099-140 Professional 5,302.50 5009 03/26/25 Services - February2025
--------------
Fund 101 Dept 140 Total 6,201.50
Fund 101 Dept 220 Fire ServicesWOODSIDE FIRE PROTECTION DISTR 101-62047-220 2/01/25-2/28/25 23,009.65 5005 03/26/25 Fire MitigationCrew Support
--------------
Fund 101 Dept 220 Total 23,009.65
Fund 101 Dept 310 Planning DivisionGOOD CITY COMPANY 101-62039-310 Planning Consultant 18,960.75 4987 03/26/25 Services - February 2025
SHUMS CODA ASSOCIATES 101-62099-310 Sr Permit Tech 498.75 5011 03/26/25 Services providedby SCA for February
URBAN PLANNING PARTNERS INC 101-62099-310 PVHE Housing 1,286.25 5007 03/26/25 Element Update March
--------------
Fund 101 Dept 310 Total 20,745.75
Fund 101 Dept 320 Building DivisionGREEN HALO SYSTEMS 101-62305-320 Mar Hosting & Acces 114.00 4988 03/26/25KUTZMANN & ASSOCIATES 101-62042-320 February Plan Check 6,535.11 4994 03/26/25
apackfnd2 Town of Portola Valley mmagahiz 03/19/2025 11:20 Page 3 Checks by Fund - 03/26/25 to 03/26/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
SHUMS CODA ASSOCIATES 101-62099-320 Sr Permit Tech 498.75 5011 03/26/25 Services providedby SCA for February
--------------
Fund 101 Dept 320 Total 7,147.86
Fund 101 Dept 420 Field RentalsALL FENCE COMPANY INC. 101-61055-420 Hog wire & gate 15,340.00 4976 03/26/25 repairsJ. W. ENTERPRISES 101-61056-420 Handicap Unit 315.44 4991 03/26/25 Rental & Services J. W. ENTERPRISES 101-61056-420 Handicap Unit 231.44 4991 03/26/25 Rental & ServicesMIRANDAS LANDSCAPE 101-61055-420 Clean up 1,928.11 4997 03/26/25 EnhancementLandscape Services
--------------
Fund 101 Dept 420 Total 17,814.99
Fund 101 Dept 510 Public WorksBANK OF AMERICA 101-62011-510 February Credit 600.68 4979 03/26/25 Card Statement
HORIZON 101-62014-510 Chainsaw 404.68 4989 03/26/25
maintenance newstring trimmer
JUSTIN BIXBY 101-62014-510 Expense 169.53 4993 03/26/25 Reimbursement - Work Boots
LYNCH ELECTRIC & SONS INC 101-61052-510 Installation 542.00 4996 03/26/25 electrical power to AED cabinet TennisCrt
RON RAMIES AUTOMOTIVE INC. 101-61081-510 Feb Fuel Statement 484.31 5000 03/26/25 --------------
Fund 101 Dept 510 Total 2,201.20
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62301-610 Office Supplies HP 189.96 5010 03/26/25 Printer Ink - Mar 04 25
AT&T 101-62021-610 February Statement 61.75 4978 03/26/25AT&T 101-62021-610 February Statement 184.20 4978 03/26/25AT&T 101-62021-610 February Statement 61.75 4978 03/26/25
apackfnd2 Town of Portola Valley mmagahiz 03/19/2025 11:20 Page 4 Checks by Fund - 03/26/25 to 03/26/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
BANK OF AMERICA 101-62305-610 February Credit 2,538.40 4979 03/26/25 Card Statement
101-62301-610 271.44 4979 03/26/25
101-62399-610 1,070.36 4979 03/26/25
CALIFORNIA WATER SERVICE CO 101-62022-610 Water Service 533.44 4981 03/26/25 2/12/25 - 3/12/25
101-62022-610 400.74 4981 03/26/25
101-62022-610 386.32 4981 03/26/25101-62022-610 124.94 4981 03/26/25101-62022-610 1,293.22 4981 03/26/25 101-62022-610 70.26 4981 03/26/25101-62022-610 46.83 4981 03/26/25 CALPERS 101-55011-610 March UAL CLASSIC 10,777.17 4982 03/26/25CALPERS 101-55011-610 March UAL PEPRA 184.67 4982 03/26/25CITY OF FOSTER CITY 101-62309-610 CalOpps Job Posting 582.00 4983 03/26/25COMCAST 101-62021-610 WIFI-3.21.2025-4.20 232.24 4984 03/26/25 2025
COMCAST 101-62021-610 WIFI-3.16.2025-4.15 516.44 4984 03/26/25 2025
LEAGUE OF CALIFORNIA CITIES 101-65014-610 2025 Annual Member 3,693.00 4995 03/26/25 Dues
P.F. PETTIBONE & CO. 101-62304-610 BW Town Minute Book 317.20 5015 03/26/25 Publications
SAN MATEO COUNTY TAX COLLECTOR 101-71011-610 2024-2025 FEDCA & 4.15 5017 03/26/25 NPDES Storm Tax Fee
STEPFORD 101-62305-610 Onsite Support Marc 600.00 5008 03/26/25 --------------
Fund 101 Dept 610 Total 24,140.48
--------------
Fund 101 Total 132,921.23
Fund 201 Dept 710 Roads & Right-of-WayST. FRANCIS ELECTRIC, LLC 201-74011-710-BEACNS Rectangular Rapid 32,698.48 5013 03/26/25 Flashing Beacon Proj:2024-PW02 --------------
Fund 201 Dept 710 Total 32,698.48
--------------
Fund 201 Total 32,698.48
Fund 701 Dept 340 Customer Deposits
apackfnd2 Town of Portola Valley mmagahiz 03/19/2025 11:20 Page 5 Checks by Fund - 03/26/25 to 03/26/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
COTTON SHIRES & ASSOC. INC. 701-62036-340 February 25 7,760.90 4985 03/26/25 Applicant ChargesGOOD CITY COMPANY 701-62041-340 Planning Consultant 33,453.50 4987 03/26/25 Services - February 2025
JOURNEY BUILDERS 701-62325-340 Deposit Refund - 1,000.00 5014 03/26/25 875 Westridge DrPINNACLE BUILDING & DESIGN 701-62325-340 Deposit Refund - 1,000.00 4999 03/26/25 501 Portola Rd.Unit 6J
--------------
Fund 701 Dept 340 Total 43,214.40
--------------
Fund 701 Total 43,214.40
--------------
**** Grand Total 208,834.11
* * * End of Report * * *
________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: March 26, 2025
RE: Resolution Amending Local Agency Investment Fund (LAIF) Authorization for Transfer of Funds
RECOMMENDATION
Staff recommends adopting a Resolution amending Local Agency Investment Fund (LAIF) authorization for transfer of funds.
BACKGROUND
The Town of Portola Valley invests monies in the Local Agency Investment Fund (LAIF), a voluntary state program created by Chapter 730 of the statutes of 1976, Section 16429.1. LAIF provides an investment alternative for local governments and special districts. All securities are purchased and managed by the State Treasurer’s Office.
When the list of persons authorized to make deposits or withdrawals changes, a new resolution authorizing those changes must be adopted and forwarded to LAIF. An updated Authorization for Transfer of Funds must also be forwarded to LAIF. This Resolution adds the following authorized signers.
Mayor - Judith Hasko
Vice-Mayor - Craig Taylor
Asst Town Manager – Corie Stocker-Pedalino
Finance Director – Anthony McFarlane
FISCAL IMPACT
None
ATTACHMENT
1. Resolution
2. Authorization for Transfer of Funds
TOWN OF PORTOLA VALLEY
STAFF REPORT
RESOLUTION NO. 2963-2025
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
PORTOLA VALLEY AMENDING LOCAL AGENCY INVESTMENT
FUND (LAIF) AUTHORIZATION FOR TRANSFER OF FUNDS
WHEREAS, pursuant to Chapter 730 of the statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for the purposes of investment by the State Treasurer; and WHEREAS, the Town Council of the Town of Portola Valley does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein is in the best interests of the Town of Portola Valley
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Portola Valley does:
1. Authorize the deposit and withdrawal of Town of Portola Valley monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment therein, and verification by the state Treasurer’s Office of all banking in that regard.
2. Authorize the following Town of Portola Valley elected officials and officers or their successors in office to order the deposit or withdrawal of monies in the Local Agency Investment Fund:
• Judith Hasko – Mayor
• Craig Taylor – Vice Mayor
• Corie Stocker-Pedalino – Asst. Town Manager
• Anthony McFarlane – Finance Director
PASSED AND ADOPTED this 26th day of March 2025:
AYES:
NOES:
ABSENT:
ABSTAIN:
By: ____________________________
Judith Hasko, Mayor
ATTEST:
Christine Boland, Clerk Consultant
California State Treasurer’s Office
Local Agency Investment Fund (LAIF)
Authorization for Transfer of Funds
Effective Date Agency Name LAIF Account #
Agency’s LAIF Resolution # or Resolution Date
ONLY the following individuals whose names appear in the table below are hereby authorized to order the deposit or withdrawal of funds in LAIF. This authorization REPLACES AND SUPERSEDES all prior authorizations on file with LAIF for the transfer of funds.
Name Title
Two authorized signatures required. Each of the undersigned certifies that he/she is authorized to execute this form under the agency’s resolution, and that the information contained herein is true and correct.
Signature Signature
Print Name Print Name
Title Title
Phone Number Phone Number
Please provide email address to receive LAIF notifications.
Name Email
Please email the completed form for review to [email protected] and allow 2 days for a response. DO NOT mail the original form until you receive approval.
Mail the approved form to: CA State Treasurer's Office
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001 STO-LAIF-4008
Revised 1/2024
Authorization Change Form Instructions:
Step 1: Fill out your agency information in the top section.
Step 2: List all new and existing authorized individuals. Any current authorized people not listed will be removed.
Step 3: Have the form signed by two individuals authorized per your LAIF resolution. The two signers will have to be included on the list of new and existing authorized individuals, unless they are signing themselves off the LAIF account.
If the signers are new to the account, they will need to include proof of title. LAIF will accept any one of the following as proof of title:
1. Original Business card
2. Approved/signed board minutes
3. Name and title posted on your agency website (Provide a direct website link)
4. Personnel employment papers (Certified oath of office or certified appointment papers)
5. Agency’s certified resolution copy showing name and title.
Step 4: Fill out the bottom section if anyone from your agency would like to receive email notifications from LAIF.
Step 5: Email a copy of the Authorization Change form and the required proof of title if needed to [email protected] for review. Once you receive approval from LAIF staff, please mail the original Authorization Change form with wet signatures and the proof of title listed in Step 3.
Instructions Only Page 30 of 48
________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: March 26, 2025
RE: Resolution Updating the Authorized Check Signers on Town Accounts at Technology Credit Union
RECOMMENDATION
Staff recommends adopting a Resolution updating the authorized check signers on Town accounts at Technology Credit Union.
BACKGROUND
The Town of Portola Valley maintains one checking and two savings accounts at Technology Credit Union. When the list of persons authorized to sign checks on behalf of the Town changes, Technology Credit Union requires a Resolution authorizing those changes. This Resolution authorizes the following elected officials and officer to sign checks on behalf of the Town.
Mayor - Judith Hasko
Vice-Mayor - Craig Taylor
Asst Town Manager – Corie Stocker-Pedalino
FISCAL IMPACT
None
ATTACHMENT
1. Resolution
TOWN OF PORTOLA VALLEY
STAFF REPORT
RESOLUTION NO. 2964-2025
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
PORTOLA VALLEY UPDATING AUTHORIZED CHECK SIGNERS AT
TECHNOLOGY CREDIT UNION
WHEREAS, the Town of Portola Valley maintains one checking account and two savings accounts at Technology Credit Union; and
WHEREAS, when the list of persons authorized to sign checks on behalf of the Town changes, Technology Credit Union requires an adopted Resolution authorizing the changes.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Portola Valley does:
1. Authorize the following Town of Portola Valley elected officials and officer or successors in office to sign checks on the Town’s behalf:
• Judith Hasko – Mayor
• Craig Taylor – Vice Mayor
• Corie Stocker-Pedalino – Asst. Town Manager
PASSED AND ADOPTED this 26th day of March 2025:
AYES:
NOES:
ABSENT:
ABSTAIN:
By: ____________________________
Judith Hasko, Mayor
ATTEST:
Christine Boland, Clerk Consultant
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Mark Linder, Interim Town Manager
DATE: March 26, 2025
RE: Receive presentation from Woodside Fire Protection District on State Fire Maps
RECOMMENDATION
Staff recommends that the Town Council receive a presentation from Woodside Fire Protection District Fire Marshal Kimberly Giuliacci on the District’s intent to adopt an Ordinance designating fire hazard severity zones.
DISCUSSION
On February 24, 2025, the Woodside Fire Protection District received the updated Fire Hazard Severity Zone (FHSZ) maps from the State Fire Marshal’s Office. These maps were developed pursuant to Government Code Section 51178, which mandates the identification and classification of areas in California based on their relative fire hazard severity. The designation is a crucial step in implementing fire prevention strategies and ensuring the safety of residents in high-hazard areas.
The Woodside Fire Protection District intends to introduce an Ordinance at its meeting on March 25. Fire Marshal Giuliacci will update the Council on the District’s action, if any, at the Council’s meeting of March 26.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENT
1. Staff report from Woodside Fire Protection District
TOWN OF PORTOLA VALLEY
STAFF REPORT
To: Town of Portola Valley Council and Interim Town Manager, Mark Linder From: Division Chief / Fire Marshal Giuliacci
Date: March 26, 2025
Subject: Introduction of Ordinance No. 25-01 The Designation of Fire Hazard Severity Zones and Official Map
RECOMMENDATION
It is recommended that the Board introduce and waive the reading of Ordinance 25-01, “AN
ORDINANCE OF THE WOODSIDE FIRE PROTECTION DISTRICT OF SAN MATEO COUNTY,
CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES AND DETERMINING THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”.
BACKGROUND
On February 24, 2025, the Woodside Fire Protection District received the updated Fire Hazard Severity Zone (FHSZ) maps from the State Fire Marshal’s Office. These maps were developed pursuant to Government Code Section 51178, which mandates the identification and classification of areas in California based on their relative fire hazard severity. The designation is a crucial step in implementing fire prevention strategies and ensuring the safety of residents in high- hazard areas.
These maps will not impact the already adopted defensible space, Local Fuel Mitigation Ordinance No. 24-01. The maps do not limit or restrict the District’s authority to impose more restrictive fire and public safety requirements, as otherwise authorized by law.
It is important to remember that these maps measure hazard and not risk. • Fire "hazard" is based on physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfires, or fuel reduction.
• Fire "risk" is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition-resistant building construction.
Woodside Fire Protection District
Fire Prevention Bureau
808 Portola Road
Portola Valley, Ca. 94028
(650) 851-1594
www.woodsidefire.org
Kimberly Giuliacci – Fire Marshal
Though the hazard has been reduced in much of the district, this does not mean properties are less at risk. The maps do not incorporate structure density and limited evacuation routes.
The Fire Hazard Severity Zone maps, created by the state, are developed using scientific models that assess factors such as vegetation, topography, and weather patterns that contribute to fire behavior.
These maps are instrumental in guiding building standards, defensible space requirements in new developments and application of fire safe regulations.
The District has spent significant time developing an entire webpage explaining the use of the maps as well as providing resident resources to educate themselves on this subject matter. We encourage the public to read and be familiar with the content on this page to answer many of their questions. https://www.woodsidefire.org/our-district/vegetation-management-defensible-space/fire-hazardseverity-zones-fhsz
HISTORY OF FIRE HAZARD SEVERITY ZONE MAPS
The State of California has long recognized the need for fire hazard classification. Government Code Section 51179(a) outlines the State Fire Marshal’s responsibility to periodically update and provide FHSZ maps to local agencies. These maps serve as a key resource for local governments in planning and implementing fire prevention measures. Additionally, these maps are used for land use planning for future development and new construction.
REQUIREMENTS FOR PUBLIC REVIEW AND COMMENT
Government Code Section 51178.5 mandates that local agencies must make the proposed Fire Hazard Severity Zone maps available for public review and comment before adoption. To comply with this requirement, the Woodside Fire Protection District has taken the following steps:
• The FHSZ maps have been published on our official website for public access. • A formal announcement regarding the availability of these maps was made through The Almanac, published in the February 28th issue.
• Public comments are being solicited, and community members are encouraged to provide feedback on the proposed designations.
NEXT STEPS
Following the review period, the Woodside Fire Protection District will evaluate public input and finalize the adoption of the designated Fire Hazard Severity Zones at the April 29, 2025 regular meeting of the Board of Directors. The updated designations will assist in guiding future fire mitigation strategies, regulatory enforcement, and emergency response planning within our jurisdiction.
By law, the District cannot decrease the level of fire hazard severity zones identified on the State Fire Marshal maps.
The District intends to adopt the fire hazard severity zone maps recommended by the State Fire Marshal without any additional or increased designations.
CEQA
The District is required by law to designate, by ordinance, the fire hazard severity zones in its jurisdiction within 120 days of receiving the recommendations from the State Fire Marshal.
The proposed ordinance adopting the fire hazard severity zones as recommended by the State Fire Marshal is exempt from the California Environmental Quality Act (CEQA) as a ministerial action, required by law.
SUMMARY
Staff recommends that the Board introduce and waive the reading of Ordinance 25-01, “AN
ORDINANCE OF THE WOODSIDE FIRE PROTECTION DISTRICT OF SAN MATEO COUNTY,
CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES AND DETERMINING THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”.
At the April 29, 2025 Board meeting, the Board will then consider formally adopting the Fire Hazard Severity Zone designations as provided by the State Fire Marshal’s Office, following the conclusion of the public comment period. This adoption will enhance fire safety efforts and ensure compliance with state regulations.
_______________________________________________________________________________ TO: Members of the Town Council
FROM: Councilmembers Flynn and Hasko
DATE: March 19, 2025
RE: Encouraging ADU/JADU development on residential properties RECOMMENDATION:
We propose that the Town Council take the following step to support and encourage residents in developing ADUs and JADUs:
Create a Working Group consisting of 2 members of the Town Council, 1-2 ASCC members, 1-2 PC members, and if interested, 1-2 ADU Working Group Members to work with staff to identify opportunities to streamline approvals of ADUs and JADUs and to explore options and incentives to encourage production of ADUs and JADUs. Working Group to prioritize opportunities based on a combination of the ease of accomplishing the task and most impactful.
BACKGROUND
Portola Valley, like every other California municipality, was assigned Regional Housing Needs Allocation (RHNA) numbers.
Portola Valley’s Housing Element contains an allocation of 253 housing units for our 2023-2031 Housing Element that are further allocated into a variety of income levels. Accessory Dwelling Units (ADUs) and Junior ADUs (JADUs) constitute a significant component of our RHNA allocation (102 units spread out along different income levels).
In 2022, Portola Valley established an ADU Working Group to support the ADU and JADU component of the Housing Element. This group of Town residents designed and implemented a survey to gain resident input to assist the Town in creating the best possible ADU/JADU programs and policies.
TOWN OF PORTOLA VALLEY
Colleague’s Memo
The survey results found significant interest in building ADUs or JADUs. 166 individual property owners were very interested in building or converting an ADU or JADU within the next 8 years and 74 owners were very interested in renting out a future ADU.
The ADU Working Group also ran an anonymous survey to determine interest in an ADU amnesty program to bring nonconforming ADUs or JADUs into compliance with Town requirements. Out of the 66 responses, 32 have some type of unpermitted accessory dwelling unit. The majority were studio or 1 bedroom units. 29 owners expressed some interest in an amnesty program depending on the details.
DISCUSSION
Building in Portola Valley presents significant challenges, such as land affordability, topography considerations, geologic faults, wildfire risks and related evacuation concerns, infrastructure limitations, and distance from public transit corridors and public services.
Portola Valley’s Housing Element establishes a number of programs that support the development of ADUs and JADUs. Both to meet local housing needs for residents and those working in Town, and to meet our RHNA obligations, the Town Council should establish a Working Group to evaluate the housing element programs related to ADUs and JADUs and make recommendations to facilitate and encourage the development of ADUs and JADUs.
The following activities and programs are set out in our Housing Element. Note that the Housing Element references 4 Goals and 9 Policies designed to address the 4 Goals. Goal 1 has Policies 1-3, Goal 2 has Policies 4-5, Goal 3 has Policy 6 and Goal 4 has Policies 7-9.
Goal 4 is to affirmatively further fair housing. Policy 7 is to promote ADU/JADU construction and affordability and encourage programs that would increase the diversity of ADU occupants.
Goal 1 is to expand the types of housing allowed in the community. Policy 2 is to create a wellmanaged affordable housing program that preserves affordability in perpetuity. Goal 2 is to eliminate government constraints and Policy 4 is to revise standards and approval process to reduce cost and uncertainty for affordably housing and lower cost market rate housing.
Priority
Short -1,
Med-2,
Long-3
Program Housing Element Programs relevant to
ADUs
Due Date
Housing
Element
Notes
Goal 4 Affirmatively further fair housing
1 HE 7-1 Provide more education and information -
Production of a Housing Booklet for
residents to understand their options for
their property.
Oct 2024
2 HE 7.2 Design Housing Element ADU amnesty
program
May 2025 "Newly legal" units
count towards
RHNA only if a
permitted change
was made
1 HE 7-3 Provide direct assistance to homeowners
interested in JADUs.
June 2024
1-2 HE 7-4 Establish staff and consultant ADU office
hours
Sept 2024
1 HE 7-6 Develop an affordable ADU rental program
and establish Incentives to create rented
ADUs/JADU. - interface with county
programs - Provide help for residents
interested in renting.
Sept 2024
2 - 3 HE 7-7 Evaluate and establish Housing Element
ADU preapproved designs. Examples of
reasonable designs.
2025 May have limited
use due to
geographic
variability in PV.
1 HE 7-8 Update Town’s ADU ordinance regularly to
comply with State law.
2023
2027
Goal 1 Expand the types of housing allowed in
the community.
1 HE 2-3 Establish and update a repository of
information on housing.
Dec 2024,
May 2026
(Working
Group)
3 HE 2-3 Vacant land recommendations
(encouragement for adding a rented
ADU/SB9 unit with a new build)
Dec 2024,
May 2026
Privately-owned
vacant residential
sites were not
included in the HE.
2 HE 2-5 Seek funding sources and provide
information regarding the availability of
rehabilitation programs for targeted groups
2025
2 HE 2-5 Expand the Affordable Housing fund for
loans and grants ($50 to $100 million
needed)
2025
Goal 2 Eliminate government constraints.
2 HE 4.3 Develop standards for modular,
manufactured, and tiny homes on wheels.
Jan 2027 Consider starting
this earlier to jump
start effort.
1-2 HE 5.3 Incentives for building affordable ADUs that will be rented out.
May 2026
Projects for the Working Group to explore and recommend
1. Provide more education and information - Production of a Housing Booklet for residents to understand their options for their property. In particular, the HE 7-1 Education component will be very important to achieve our RHNA allotment.
Residents are unclear about the new regulations and about what they are allowed to do on their properties.
2. Work with the Planning Department to establish tracking and progress on Housing Element Programs and to suggest to the Town Council allocating specific tasks to ASCC, PC, and other volunteers and planning staff and consultants.
3. Identify potential incentives to create rented ADUs/JADU. (HE 7-6). Ideas could include but are not limited to adjustments to permitting fees, adjustments to floor area allocations for rented ADUs, efforts to incentivize lower income rentals, streamlining requirements for ADUs and JADUs.
Potential Recommendations for Medium Term Projects
4. Explore establishing staff and consultant support for focused ADU/JADU office hours (HE 7-4). Determine the best way to fund the hours, including through potential use of affordable housing funds.
5. Determine timing for forming an ADU Working Group to market and promote the production of ADU and JADU units in Town through personal outreach and education to past applicants and residents who indicated interest in the ADU Survey in building or converting space into ADUs/JADUs.
6. Make recommendations for simple objective requirements for simple buildings and ADUs.
7. Propose an ADU Amnesty Plan (HE 7-2) (in exchange for affordable rentals) • Consider borrowing from other jurisdictions, such as the Berkeley Amnesty Program: This program offers two legalization paths: a certificate of occupancy or a housing certificate of compliance.
• Explore how to modify requirements for projects that can count towards our RHNA requirements (changes to the building - e.g. adding a kitchen or bathroom).
• Work with San Mateo County to determine the effect of amnesty on property assessments.
8. Propose clarifications to our code that should be considered for permitting for modular homes (HE 4-3) and research links for preapproved plans (HE 7-7)
9. Identify resources for funding sources for provision of low or no interest loans and grants for affordable housing that is consistent with the character of the Town, and provide information regarding the availability of rehabilitation programs for targeted groups (HE 2-5).
Potential Long term Ideas to Explore
10. Explore creation of a fundraising committee/subcommittee to expand the Affordable Housing fund for loans and grants (HE 2-5)
11. Develop proposals for regulations for tiny homes on wheels to permit them as allowable structures (e.g: incredibletinyhomes.com) (HE 4-3). Examine regulations for infrastructural needs and reach out to San Mateo County Environmental Health Department and Board of Supervisors to explore the issues.
12. Develop ideas and a framework for more accessible rental programs for ADU/JADUs (HE 7-6).
13. Work with the Planning department to establish an online tracking system to update the Town on Planning Department timing and on our RHNA numbers. (HE 2-3).
FISCAL IMPACT
Many activities can be conducted by the Working Group members and other committees. Staff time will be necessary to review the work, draft the regulations and take any other steps necessary to convert recommendations into legal frameworks. Given the current constrained staffing in the Planning Department, consultant time or a new full- or part-time employee will likely be necessary to advance the work. If Town Council approves creating the Working Group, we would need to work with Staff to present to the Town Council a more accurate estimate of costs for discussion for priority setting and staffing support for the Working Group.
APPENDIX:
Current Status (as of March 19, 2025) for Portola Valley’s RHNA Allotment Per Income Level Income Level RHNA Units in
Current
Pipeline
Remainder
(RHNA
Number
Less Units in
Current
Pipeline)
Planned ADUs in
Housing Element*
includes buffer
Very Low Income (VLI) ( <
50% of Area Median
Income)
73 50 (Ford Park)
6 (Ladera)
17 17-28
Low Income (51-80% of
Area Median Income)
42 6 (Stanford)
9 (Willows)
27 27-28
Moderate Income (80-
120% of Area Median
Income)
39 6 (Stanford) 33 28
Above Moderate Income
(>120% of Area Median
Income)
99 27 (Stanford)
2 (Willows)
70 18
Total 253 106 180 90-102
*ADUs and JADUs under construction have been assigned to income levels but need confirmation.
Unclear on how many are destined for rentals. A total of 30 ADUs were built in 2024 or are under construction in 2025.
Area Median Income for San Mateo County for 2024 is $186,600 for a household of 4 or $130,600 for a household of 1. The county establishes income limits for which type of affordable housing a family qualifies for based on family size. The larger the family, the higher the income allowed in each income category to qualify for benefits or for particular housing type.
______________________________________________________________________________________ TO: Mayor and Council
FROM: Mary Hufty
DATE: February 28, 2025
RE; In person conversation with Habitat for Humanity-
executive director- Maureen Sendanian
BACKGROUND: I met with Maureen Sendonian 2/28/2025 and reviewed the progress of the Ad hoc site Committee. She was delighted with our success and work. She felt that the areas around Town Center would be the most amenable to the housing that Habitat can really do. They are ready to go and have financial backing. She was interested in helping Christ Church with MROSD and POST. She was particularly attracted to the property to the North of Christ Church. We walked the Village Square site and it is not great for the habitat model and we have a developer already there.
However, they have great expertise in producing ground leases and selling air-rights for equity for new home owners. Her metric of success is stabilized family structures and child health.
Habitat for Humanity aims for 30-80 % of area medium income AMI income of 140k for 4 people. Community would have its own HOA. Needs about 3 acres of space for condominium style living in one story (possibly duplex style) 1200 sq feet, $850,000 per resident ”door”, There are expected contributions from town. The results are stable families with a commitment to and a financial stake in the community.
RECOMMENDATION: The town can work with Habitat on projects for 2 to 3 bedroom homes, utilizing public funding and donation to allow 0% interest loans in which living expenses are capped at 30 % of income.
CONCLUSSION: Habitat is an excellent possible partner for our town and for Christ Church to move forward with our housing obligations as has already been proven at Ladera Church.
TOWN OF PORTOLA VALLEY
Colleagues Memo
TOWN OF PORTOLA VALLEY
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Flynn
DATE: 03/13/2025
RE: C/CAG Governing Board Meeting 03/13/2025
ACTION ITEMS:
• Portola Valley will need to develop a TDM (Transportation Demand Management) policy in the coming years for larger multifamily developments to reduce single occupancy vehicle trips: a future project for BPTS Committee with staff.
• PV was awarded funding for its grant proposal for EV charging infrastructure from MTC, more details should be forthcoming directly from MTC.
MEETING NOTES:
• The C/CAG Board of Directors conducted a public hearing to consider approval of amendments to the Congestion Management Plan Land Use Impact Analysis Program (C/CAG Transportation Demand Management (TDM) Policy) to adjust the thresholds for exemption from C/CAG TDM Policy requirements. The C/CAG TDM Program applies to nearly all types of new development and is intended to help reduce traffic congestion; improve air quality, mobility, and connectivity; and support a more efficient transportation system. The program includes a wide variety of measures, including subsidized transit passes, car/vanpool matching, transit itinerary planning and assistance, guaranteed ride home (GRH) programs, etc., all of which are accessible to all individuals regardless of income. The TDM policy, first implemented in 2021, generally applies to projects generating 100 Average Daily Trips (ADT) or more which could apply to developments of 20 units or more and requires 25-35% trip reduction measures. Portola Valley has not been subject to this as we have not had large enough developments that would generate 100 TDM. However, with this new RHNA cycle, we can expect to generate a few projects that might be subject to providing TDM measures.
As Portola Valley is far from any public transportation, it will take significant creativity on the part
TOWN OF PORTOLA VALLEY
C/CAG Governing Board
of the Town and any affordable housing developers to find and fund TDM measures that will reduce average daily trips. Suggestions of potential measures that might work: a developer to provide a van and money for a classified school employee to shuttle children from a housing development to the schools; providing bus vouchers for the SamTrans school bus for students living along Portola Road; requesting an exemption based on the argument of the quantity of EV cars in Town which reduce air pollution. These and more ideas will need to be discussed with all developers in Town considering 20+ unit (>100 ADT) projects. https://ccagtdm.org/wpcontent/uploads/2022/04/CCAG_TDM-Policy-Update_Implementation-Guide_FINAL_4-19- 2022_v11_CLEAN.pdf
• C/CAG working on US 101/SR 92 Interchange Direct Connector Project to create managed lanes.
The project is currently in the Project Approval and Environmental Document (PA&ED) Phase expected to finish the phase by March 31, 2027. Concerns were brought up about expanding freeways actually leading to an increase in traffic. The PA&ED Phase costs $12.2 million, funded by $10.2 million from Measure A Highway Program Funds and $2 million from Regional Measure 3 (RM3) Funds
• The Board approved the recommendations from staff for the use of $1,496,029 of Transportation Fund for Clean Air (TFCA) 40% motor vehicle fees collected by the Bay Area Air Quality Management District (BAAQMD) to fund projects that reduce air pollution. The funds will be used for Commute.org - Countywide Voluntary Trip Reduction Program: $600,000; Commute.org - BART Shuttle Program: $66,000; and previously unfunded projects from past cycles: $774,000 with program administration costs of $56,029. The projects must meet Cost Effectiveness in terms of pounds of emissions reduced per dollar spent.
• The Board approved an extension of the contract with Kimley-Horn and Associates, Inc. for Smart Corridor Signal System Maintenance Support to June 30, 2027 with no additional costs beyond the original $198,000 three-year contract amount. The contract is funded by Measure M funds and C/CAG's Congestion Relief Fund. The San Mateo County Smart Corridor project includes over 238 intersections and 400 devices (cameras, message signs, detection systems) and helps cities and Caltrans manage traffic during major incidents. Kimley-Horn maintains the proprietary KITS (KimleyHorn Integrated Transportation System) traffic signal control software.
Attachment 3
Liaison Report for Trails Committee – Mary Hufty
March 19, 2025
The following events are scheduled to address ongoing issues and promote community involvement:
• Horse Fair May 17, 2025
• Presentation to Town Council on April 23, 2025. Actively exploring funding sources for maintenance.
• Portola Terrace Development has asked for the removal of all tenant horses by the end of April 2025- parking and traffic analysis and construction of trails prior to the start of construction. Construction fences should allow the use of trails which are designated for public access. Existing public trails, like Alpine Trail, must, also, remain open, for use, at all times.
• Shady Trail – contract has been funded and signed by public donation. Incentive is community engagement and tax deduction.
• Trail projects, Eagle Trail needs to move away from the creek undercut, Shady Trail repair has been funded and is in progress, Minoca and other trails need trimming and mowing,
Recommendations
• Make informal trails permanent, the North Trail Connects Sausal to Priory Trail. along the boundary of Priory, they will investigate mechanisms, contact with Trail Center. Can remain a private Priory Trail, indemnified by law, but clarify who should maintain it. Maintenance, limits on usage, and shared indemnification are the only remaining issues.
• Enhance volunteer engagement
Conclusion
The Trails Committee has made significant progress in maintaining and developing trails, despite facing several challenges. Continued dedication and strategic planning will be essential to achieving our goals. All members are actively participating in upcoming events and initiative. Mary Hufty, Trails Committee Liaison