Portola Valley City Council
May 14, 2025

TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, May 14, 2025
7:00 PM

HYBRID MEETING

AMENDED AGENDA
Judith Hasko, Mayor
Craig Taylor, Vice Mayor
Rebecca Flynn, Councilmember
Mary Hufty, Councilmember
Helen Wolter, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, correspondence will be uploaded to the website, forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting.

In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker’s time is limited to three (3) minutes. The Mayor reserves the right to limit speakers’ time, depending upon the number of speakers or other circumstances.

Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

1. CALL TO ORDER / ROLL CALL

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances).

3. PRESENTATIONS / PROCLAMATIONS
a. Proclamation Declaring May 2025 as Mental Health Awareness Month

4. TOWN MANAGER REPORT
There are no written materials and the Town Council does not take action under this agenda item.

VIRTUAL PARTICIPATION VIA ZOOM
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Item 7b staff report added

Town Council Agenda
May 14, 2025

5. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the back of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.

6. CONSENT AGENDA
a. Adopt Regular Meeting Minutes of April 23, 2025
b. Adopt Special Meeting Minutes of April 30, 2025
c. Approve Warrant List of April 23, 2025
d. Adopt Resolution No. 2966-2025, Amending the Salary Schedule to reflect a Change in Title of Lead Maintenance Worker to Maintenance Worker III

7. REGULAR AGENDA
a. Consideration of adopting Resolution No. 2967- 2025, Establishing a Donation and Gift Acceptance Policy and Creating a Special Revenue Fund for Undesignated Donations

1. Presentation by Portola Valley Fund, a non-profit organization b. Receive Annual Housing Element Progress Report for 2024

8. COLLEAGUE MEMORANDUM / AGENDA SETTING

9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL

AGENCIES REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.

10. ADJOURNMENT
The next Regular Town Council meeting will be held on May 28, 2025, at 7:00 p.m.

Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.

PROCLAMATION
Designating May 2025 as Mental Health Awareness Month
WHEREAS, mental health and freedom from substance use issues is fundamental to the overall health and well-being of all community members in San Mateo County, regardless of gender, race, ethnicity, sexual orientation, religion, or economic status; and WHEREAS, mental health and substance use conditions affects one in four adults in the United States; estimates suggest that one in four adults with a mental health condition are not receiving the help they need; and
WHEREAS, mental health and substance use conditions are as treatable as other health conditions, and people who have mental health and substance use issues can recover and lead full, productive lives; and
WHEREAS, stigma prevents many from seeking services and support; education and contact with those sharing stories of hope and recovery are key to reducing this stigma; and WHEREAS, San Mateo County Behavioral Health and Recovery Services (https://www.smchealth.org) staff, community partners and clients/consumers and family members dedicate themselves to promoting wellness, resilience, recovery, inclusion, and equity around mental health and substance use conditions and issues, with numerous clinic locations located throughout the San Mateo County.

NOW, THEREFORE, BE IT PROCLAIMED that the Town of Portola Valley, hereby designates the month of May 2025 as Mental Health Awareness Month and calls upon the community members and partners to recommit to reducing stigma and promoting wellness around mental health and substance use issues in San Mateo County. Dated this 14th day of May, 2025. ___________________________
Judith Hasko, Mayor

PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – APRIL 23, 2025

1. CALL TO ORDER / ROLL CALL
Vice Mayor Taylor called the meeting to order at 7:01 p.m. Roll Call was taken by the Clerk.

Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, and Vice Mayor Craig Taylor

Absent: Mayor Judith Hasko
Others: Interim Town Manager Mark Linder, Town Attorney Catherine Engberg, Finance Director, Anthony McFarlane, Interim Planning and Building Director Terrence Grindall, Clerk Consultant Christine Boland

2. PRESENTATIONS / PROCLAMATIONS
a. Presentations from CalWater and Woodside Fire Protection District regarding future preparedness and infrastructure that may be needed in the event of increased population in Portola Valley
Interim Town Manager Linder introduced the item, and Dawn Smithson, CalWater and Kimberly Guilacci, Woodside Fire Protection District, gave presentations.

The following member of the public provided comment:
• Karen

3. TOWN MANAGER REPORT
Interim Town Manager Linder reported on the following:
• Announced several upcoming budget meetings
• Reported that Mayor Hasko was absent on a cancer research fundraising trip

4. ORAL COMMUNICATIONS
The following members of the public provided comments:
• Rita Comes Whitney
• Karen Vahtra
• Caroline Vertongen
• Karen Askey
• Leslie

5. CONSENT AGENDA
Consent Agenda items 5.d., 5.e. and 5.f were removed from the Consent Agenda and discussed separately and out of sequential order.

Vice Mayor Taylor invited Public Comment on the remainder of Consent Agenda items.

Public Comment
• Caroline Vertongen
• Ellen Vernazza
• Rita Comes Whitney
Motion and second, Hufty and Wolter, moved approval of Consent Agenda items 5a, 5b and 5c. The motion carried 4-0-1, with Mayor Hasko absent. a. Adopt Special Meeting Minutes of March 31, 2025
b. Adopt Regular Meeting Minutes of April 9, 2025
c. Approve Warrant List of April 23, 2025
d. Waive Second reading and adopt Ordinance No. 2025-452, Ordinance of the Town Council of the Town of Portola Valley amending Title 18 [Zoning] of the Portola Valley Municipal Code for the Town of Portola Valley to Address the Issues Raised by the State Housing and Community Development (HCD) in their Technical Assistance Letter dated October 16, 2024 (Residential Multi-Family).

Planning & Building Director Grindall clarified that the parking lot adjacent to the Little League baseball field was excluded from the zoning and clarified on Page 3 of the Ordinance. Vice Mayor Taylor invited public comments on Consent Agenda item 5.d.:

The following members of the public provided comments:
• Charlie Ford
• Aden Sweeney
• Jen Sweeney
• Bailey
• Bowen
• Susan Ford
• Anngi
• Rita Comes Whitney
• Craig Eckstein
• Luca
• Steve Erickson
• Kristi C
• J.D. Mumford
• Dan McDonough
• Martin Miller
• Karen Askey
• Dale Pfau

• Nancy Bovee
• Danna Breen
• Nan Shostak
• Randy Gabrielson
• Caroline Vertongen
• Leslie
The Council asked questions and discussed the item.

Motion and second, Flynn and Taylor, moved to adopt Ordinance No. 2025-452, with the following clarifications (underlined) to Page 3, paragraph 1, as follows:

Chapter 18.15.04 Development Standards
Note 2. A 2.48 acre portion of The Dorothy Ford Park Site (APN 77272010) (included in Table 6-6 of the 2023-2031 housing element), which shall exclude the existing little league baseball field and the adjacent surface parking lot serving the baseball field (as shown on the conceptual site plan on page 127 of the 2023-2031 housing element), shall be permitted to be developed as high density housing and that owner-occupied and rental multifamily uses are allowed by-right for housing developments in which 20 percent or more of the units are affordable to lower-income households on the specified portion of the Dorothy Ford Park Site (APN 77272010).

Motion carried by a vote 3 – 1 – 1, with Councilmember Hufty dissenting. Mayor Hasko was absent.
e. Waive Second Reading and adopt Ordinance No. 2025-453, Ordinance of the Town Council of the Town of Portola Valley Amending Title 18 [Zoning] of the Portola Valley Municipal Code for the Town of Portola Valley to Address the Issues Raised by the State Housing and Community Development In their Technical Assistance Letter dated October 16, 2024 (Mixed Use)
Motion and second, Flynn and Taylor, moved adoption of Ordinance No. 2025-453, Ordinance of the Town Council of the Town of Portola Valley Amending Title 18 [Zoning] of the Portola Valley Municipal Code for the Town of Portola Valley to Address the Issues Raised by the State Housing and Community Development In their Technical Assistance Letter dated October 16, 2024 (Mixed Use). The motion carried 4-0-1, with Mayor Hasko absent.
f. Adopt Resolution No. 2965 - 2025, Approving a Records Retention Schedule, Authorizing Destruction of Certain City Records
Clerk Consultant Boland gave a presentation. The Council asked questions and discussed the item. The following amendments were proposed:

• Amend video / audio retention period to 10 years for committees; • Extend retention of Committee agenda packets to four years; • Include historic barn inspections under the historical records section; • Extend retention of grant applications to seven years; • Consult Town Historian before discarding any potential historical records, when appropriate.

Motion and second, Hufty and Wolter, moved adoption of Resolution No. 2965-2025, Approving a Records Retention Schedule, Authorizing Destruction of Certain City Records.

Motion carried by a vote 4 – 0 – 1. Mayor Hasko was absent.

6. REGULAR AGENDA
a. Presentations by Bicycle, Pedestrian and Traffic Safety Committee and Trails and Paths Committee
Edward Holland, Bicycle, Pedestrian, & Traffic Safety Committee Chair and Fred Leach, Trails and Paths Committee Chair, provided presentations, respectively.

The Council asked questions and discussed the item. Vice Mayor Taylor invited public comment.

Public Comment
• Kristi C.

7. COLLEAGUE MEMORANDUM / AGENDA SETTING
None.

8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS
Councilmembers reported on several regional and local meetings they attended recently.

9. ADJOURNMENT
Vice Mayor Taylor adjourned the meeting at 11:09 p.m.
__________________________ ____________________________ Judith Hasko, Mayor Christine Boland, Clerk Consultant
Submitted to the Town Council for approval at its May 14, 2025 meeting

PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – APRIL 30, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 4:00 p.m. Roll call was taken.

Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, Vice Mayor Craig Taylor and Mayor Judith Hasko

Absent: None
Others: Interim Town Manager Mark Linder, Assistant Town Manager Corie StockerPedalino, Finance Director Anthony McFarlane

2. STUDY SESSION
a. Discussion of developing the FY 2025-2026 Operating Budget - Expenses.

Finance Director McFarlane provided an informational presentation on Town expenses.

Mayor Hasko invited public comment:

Public Comment
• David Cardinal
• Dale Pfau
• Rita Comes Whitney
No action was taken on the agenda item.

3. ADJOURNMENT
Mayor Hasko adjourned the meeting at 5:30 p.m.
___________________________ ____________________________ Judith Hasko, Mayor Christine Boland, Clerk Consultant
Submitted for approval to the Town Council at its May 14, 2025 meeting.

______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: May 14, 2025
RE: Review and Accept Warrant List
RECOMMENDATION:

1. Review and accept the following Warrant List for the month of April:
05/14/2025 Warrant List

REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.

The following table lists payments by fund.

Date
Ending
Warrant #
Warrant 5/14/2025 5086 5140 55 193,231.94 5/15/2025 4/23/2025 5085 Attached are Warrant Lists for:

Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 5/14/2025 155,770.17
Public Safety/COPS 5/14/2025 2,152.50
Library 5/14/2025 6,259.27
Gas Tax 5/14/2025 900.00
Measure M Sales Tax 5/14/2025 1,195.00
Measure W Sales Tax 5/14/2025 3,444.00
Capital Projects 5/14/2025 17,697.00
Customer Deposits 5/14/2025 5,814.00
Total $ 193,231.94
Payments by Fund

TOWN OF PORTOLA VALLEY

STAFF REPORT

The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.

The following table lists the warrants that were voided and the reason for the voided transaction.

The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.

DISCLOSURE
The Shady Trail maintenance project was completed in April. This project was funded by a $20,000 donation from the Lipman and Morganthaler families. The remaining balance will be used for any additional repairs needed along the Shady Trail.

For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].

ATTACHMENTS

1. 05/14/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
5/14/2025 5096 Missionsquare Retirement General Various April Deferred Compensation $ 1,824.50 5/14/2025 5097 Krupka Consulting Measure W 510 RFFB Project 3,444.00 5/14/2025 5103 PERS Health General Various May Medical Premium 15,658.54 5/14/2025 5104 PG&E General 610 April Utilities 2,056.88 5/14/2025 5114 Verizon Wireless General 610 April Mobile Charges 691.94 5/14/2025 5122 Krisch & Company General 140 March Services 117.50 5/14/2025 5126 Amazon Capital Services General 610 Office Supplies 132.63 5/14/2025 5130 Christine Boland General 130 March Services 15,225.00 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
5/14/2025 5100 O. Nelson & Son, Inc Capital 715 Shady Trail $ 14,537.00 Disclosure

TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
May 14, 2025
Claims totaling $193,231.94 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.

Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.

Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 1 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept Balance SheetAMAR PATEL 101-21052-000 Field Rental 500.00 5127 05/14/25 Deposit Refund
CYNTHIA ROWE 101-21052-000 Deposit Refund - 500.00 5117 05/14/25 Facility Pickleball 04/30/25
DOUGLAS CRANE 101-21051-000 Deposit Refund - 500.00 5138 05/14/25 Community Hall/Buckeye
MISSIONSQUARE RETIREMENT 101-21036-000 Deferred Comp - 1,824.50 5096 05/14/25 April 30, 2025NAVIA BENEFIT SOLUTIONS 101-21033-000 Navia Benefit 233.33 5099 05/14/25 04/30/2025
YOUNG MENS SERVICE LEAGUE 101-21051-000 Deposit Refund - 1,000.00 5137 05/14/25 Community Hall/Buckeye
--------------
Fund 101 Dept Total 4,557.83
Fund 101 Dept 115 Town CommitteesALLIANT INSURANCE SERVICES 101-63211-115 Premium Town 1,985.00 5086 05/14/25 Special Event Liability Insurance
CHRIS ROMANO 101-63211-115 Portola Valley 100.00 5087 05/14/25 Horse Fair 3hrs drawing
FRIENDLY PONY PARTIES 101-63211-115 Horse Fair 2025 2,825.00 5093 05/14/25LOS TOLUCAS 101-63211-115 Horse Fair 2025 500.00 5124 05/14/25 PENINSULA PARTY RENTALS 101-63211-115 Party Rentals for 1,377.86 5102 05/14/25 Horse Fair 2025 --------------
Fund 101 Dept 115 Total 6,787.86
Fund 101 Dept 120 Town ManagerPERS HEALTH 101-55021-120 May Health 6,417.55 5103 05/14/25WBCP, INC. 101-62099-120 Town Manager 12,906.00 5133 05/14/25 --------------
Fund 101 Dept 120 Total 19,323.55
Fund 101 Dept 130 Town ClerkCHRISTINE D. BOLAND 101-62099-130 City Clerk Mar 2025 15,225.00 5130 05/14/25COUNTY OF SAN MATEO 101-62251-130 Nov. 5 2024 11,497.63 5116 05/14/25

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 2 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
StatewidePresidentialGeneral Election
--------------
Fund 101 Dept 130 Total 26,722.63
Fund 101 Dept 140 FinanceHDL COREN & CONE 101-62099-140 Contract Svcs Prop 1,459.11 5121 05/14/25 Tax - Apr-Jun 25
KRISCH & COMPANY 101-62099-140 Professional 117.50 5122 05/14/25 Services - March2025
PERS HEALTH 101-55021-140 May Health 6,053.48 5103 05/14/25 --------------
Fund 101 Dept 140 Total 7,630.09
Fund 101 Dept 310 Planning DivisionECS IMAGING 101-62303-310 Annual Renew 5,005.00 5091 05/14/25 Scanning and Planning
PERS HEALTH 101-55021-310 May Health 1,673.36 5103 05/14/25 --------------
Fund 101 Dept 310 Total 6,678.36
Fund 101 Dept 320 Building DivisionPERS HEALTH 101-55021-320 May Health 557.79 5103 05/14/25 --------------
Fund 101 Dept 320 Total 557.79
Fund 101 Dept 410 Community HallGO NATIVE INC 101-61051-410 Town Center 5,149.00 5094 05/14/25 Landscape Maint, Mar 10,11 April 1415
PLATINUM FACILITY SERVICES 101-61051-410 Janitorial Services 1,081.49 5106 05/14/25 - April 2025
SANGINI MAJMUDAR BEDNER 101-63013-410 Spring 2025 Classes 1,008.00 5111 05/14/25SHELLY SWEENEY 101-63013-410 Spring 2025 Classes 1,516.00 5113 05/14/25 --------------
Fund 101 Dept 410 Total 8,754.49

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 3 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept 420 Field RentalsGOT GOPHERS? 101-61055-420 Town Fields Gopher 1,050.00 5115 05/14/25 Trapping- April 2025MIRANDAS LANDSCAPE 101-61055-420 Ford Field 3,116.25 5098 05/14/25 Landscape Services
MIRANDAS LANDSCAPE 101-61055-420 Landscape Services 546.00 5098 05/14/25 --------------
Fund 101 Dept 420 Total 4,712.25
Fund 101 Dept 510 Public WorksBELKORP AG, LLC 101-61081-510 John Deere X485 1,795.49 5125 05/14/25 101-61081-510 31.66 5125 05/14/25
BELKORP AG, LLC 101-61081-510 Part replacement 377.33 5125 05/14/25GO NATIVE INC 101-62012-510 Town Center 5,149.00 5094 05/14/25 Landscape Maint, Mar 10,11 April 1415
HILLYARD INC 101-62011-510 Janitorial Supplies 956.71 5095 05/14/25HILLYARD INC 101-62011-510 Janitorial Supplies 1,953.66 5095 05/14/25HILLYARD INC 101-62011-510 Janitorial Supplies 710.60 5095 05/14/25INTERWEST CONSULTING GROUP INC 101-62037-510 Interim Town 1,575.00 5134 05/14/25 Engineer
PLATINUM FACILITY SERVICES 101-61054-510 Janitorial Services 2,296.91 5106 05/14/25 - April 2025
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 5106 05/14/25 - Apr 2025. Fridays disinfection svcs
PORTOLA VALLEY HARDWARE 101-62014-510 April Statement 357.91 5107 05/14/25 Tools
RON RAMIES AUTOMOTIVE INC. 101-61081-510 2013 Ford F-150 XL 960.53 5109 05/14/25RON RAMIES AUTOMOTIVE INC. 101-61081-510 2014 Ford F-250 1,009.87 5109 05/14/25 Super Duty XL
RON RAMIES AUTOMOTIVE INC. 101-61081-510 2001 Chevy 1,412.96 5109 05/14/25 Silverado 1500 RON RAMIES AUTOMOTIVE INC. 101-61081-510 2000 Chevy C3500 1,410.04 5109 05/14/25RON RAMIES AUTOMOTIVE INC. 101-61081-510 2000 Trailer 284.36 5109 05/14/25SAN MATEO LAWNMOWER 101-62014-510 Tools/Equipment 256.77 5110 05/14/25 RepairSCOTT WEBER 101-62014-510 Reimbursement - 124.90 5112 05/14/25 Work Pants
TRAFFIC PATTERNS LLC 101-62099-510 Staff Augmentation 4,400.00 5131 05/14/25 Support
TRAFFIC PATTERNS LLC 101-62099-510 Staff Augmentation 2,200.00 5131 05/14/25 Support
UNITED MECHANICAL INC 101-62011-510 Preventative 2,057.25 5119 05/14/25 Maintenance HVAC

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 4 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Mar 2025
UNITED MECHANICAL INC 101-62011-510 Repair 2,154.00 5119 05/14/25 --------------
Fund 101 Dept 510 Total 31,922.96
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62301-610 Office Supplies 8.74 5126 05/14/25 Plates Napkins- Apr 28 25
AMAZON CAPITAL SERVICES, INC 101-62301-610 Office Supplies 123.89 5126 05/14/25 Legal Pads PaperApr 16 25
APPLICANTPRO HOLDING LLLC 101-62309-610 Recruitment 995.00 5135 05/14/25AT&T CORP DBA ACC BUSINESS 101-62021-610 ACC Division of 731.59 5128 05/14/25 AT&TEthernet/InternetAccess
COMCAST 101-62021-610 WIFI-4.21.2025-5.20 232.24 5089 05/14/25 2025
DAILY JOURNAL CORPORATION 101-62309-610 Zoning Ordinance 138.70 5090 05/14/25 DAILY JOURNAL CORPORATION 101-62309-610 Zoning Ordinance 193.80 5090 05/14/25 PublicationEXCEL LD 101-62021-610 April Telephone LD 18.77 5092 05/14/25 Services FAIR POLITICAL PRACTICE COMMIS 101-62399-610 Gov Code 91013 Fee 100.00 5139 05/14/25 GLADWELL GOVERNMENTAL SERVICES 101-62099-610 Records Retention 6,000.00 5140 05/14/25 Schedule Update
LEAF CAPITAL FUNDING, LLC 101-62307-610 Toshiba Printer 194.37 5129 05/14/25 Copy Lease
NAVIA BENEFIT SOLUTIONS 101-55025-610 April 2025 Monthly 200.00 5099 05/14/25 Fee
OCCUSCREEN LLC 101-62399-610 Recruitment 73.00 5101 05/14/25PERS HEALTH 101-55021-610 May Health 956.36 5103 05/14/25PG&E 101-62022-610 April Statement 967.59 5104 05/14/25 101-62022-610 14.29 5104 05/14/25101-62022-610 979.07 5104 05/14/25 101-62022-610 95.93 5104 05/14/25
PLAN JPA 101-63102-610 General Liability 28.82 5105 05/14/25 Claims- Mar 2025 PURCHASE POWER 101-62308-610 Postage Meter 1.02 5108 05/14/25 SHUTE, MIHALY & WEINBERGER LLP 101-62032-610 March Legal Service 20,605.58 5120 05/14/25STEPFORD 101-62046-610 Monthly Service 3,920.00 5118 05/14/25 Charges 05/01/2025THRU 05/31/2025
STEPFORD 101-62305-610 Veeam Backup and 621.50 5118 05/14/25 Replication for Disaster Recovery -

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 5 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
May 25
STERICYCLE, LNC. DBA SHRED-LT 101-62301-610 Paper Shredding 117.68 5123 05/14/25 ServicesVERIZON WIRELESS 101-62021-610 April Cellular 691.94 5114 05/14/25WIZIX TECHNOLOGY GROUP, INC. 101-62301-610 Printer 112.48 5132 05/14/25 --------------
Fund 101 Dept 610 Total 38,122.36
--------------
Fund 101 Total 155,770.17
Fund 203 Dept 210 Police ServicesPORTOLA VALLEY SCHOOL DISTRICT 203-62205-210 Public Safety 2,152.50 5136 05/14/25 --------------
Fund 203 Dept 210 Total 2,152.50
--------------
Fund 203 Total 2,152.50
Fund 205 Dept 510 Public WorksGO NATIVE INC 205-61079-510 Town Center 5,149.00 5094 05/14/25 Landscape Maint, Mar 10,11 April 1415
PLATINUM FACILITY SERVICES 205-61054-510 Janitorial Services 1,110.27 5106 05/14/25 - April 2025
--------------
Fund 205 Dept 510 Total 6,259.27
--------------
Fund 205 Total 6,259.27
Fund 206 Dept 510 Public WorksSCA OF CA, LLC 206-61012-510 April Litter/Street 900.00 5088 05/14/25 Clean
--------------
Fund 206 Dept 510 Total 900.00

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 6 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 206 Total 900.00
Fund 212 Dept 510 Public WorksSCA OF CA, LLC 212-61017-510 April Litter/Street 1,195.00 5088 05/14/25 Clean
--------------
Fund 212 Dept 510 Total 1,195.00
--------------
Fund 212 Total 1,195.00
Fund 213 Dept 710 Roads & Right-of-WayKRUPKA CONSULTING 213-74011-710-BEACNS Traffic Planning 3,444.00 5097 05/14/25

BEACONS
--------------
Fund 213 Dept 710 Total 3,444.00
--------------
Fund 213 Total 3,444.00
Fund 401 Dept 710 Roads & Right-of-WayTRAFFIC PATTERNS LLC 401-74011-710-RESURF Annual Street 3,160.00 5131 05/14/25 Resurfacing 2025PS&E Prep
--------------
Fund 401 Dept 710 Total 3,160.00
Fund 401 Dept 715 TrailsO. NELSON & SON INC. 401-74011-715-SHDYTR Shady Trail Wash Ou 14,537.00 5100 05/14/25 --------------
Fund 401 Dept 715 Total 14,537.00
--------------
Fund 401 Total 17,697.00
Fund 701 Dept 340 Customer Deposits

apackfnd2 Town of Portola Valley mmagahiz 05/07/2025 14:45 Page 7 Checks by Fund - 05/14/25 to 05/14/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
SHUTE, MIHALY & WEINBERGER LLP 701-62033-340 March Legal Service 5,814.00 5120 05/14/25 --------------
Fund 701 Dept 340 Total 5,814.00
--------------
Fund 701 Total 5,814.00
--------------
**** Grand Total 193,231.94
* * * End of Report * * *

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apapdinv2 mmagahiz Town of Portola Valley Page 1
14:45 05/07/25 Paid Invoices by Date
From: 05/14/2025 to 05/14/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 20 ALLIANT INSURANCE SERVICES
05/14/25 5086 Premium Town Special Event Liability Insurance 1,985.00 1,985.00 3072616 Vendor: 101 CHRIS ROMANO
5087 Portola Valley Horse Fair 3hrs drawing 100.00 100.00 MAY-17-2025 Vendor: 121 SCA OF CA, LLC
5088 April Litter/Street Clean 2,095.00 2,095.00 2025-004329 Vendor: 124 COMCAST
5089 WIFI-4.21.2025-5.20.2025 232.24 232.24 1945-MAY25
Vendor: 142 DAILY JOURNAL CORPORATION
5090 Zoning Ordinance 332.50 138.70 B3916937
Zoning Ordinance Publication 193.80 B3921245
Vendor: 167 ECS IMAGING
5091 Annual Renew Scanning and Planning 5,005.00 5,005.00 19590 Vendor: 176 EXCEL LD
5092 April Telephone LD Services 18.77 18.77 1199570866 Vendor: 184 FRIENDLY PONY PARTIES
5093 Horse Fair 2025 2,825.00 2,825.00 05172025
Vendor: 193 GO NATIVE INC
5094 Town Center Landscape Maint, Mar 10,11 April 14 15 15,447.00 15,447.00 3937 Vendor: 213 HILLYARD INC
5095 Janitorial Supplies 3,620.97 1,953.66 605799208
Janitorial Supplies 710.60 605805221Janitorial Supplies 956.71 605794492 Vendor: 218 MISSIONSQUARE RETIREMENT
5096 Deferred Comp - April 30, 2025 1,824.50 1,824.50 APR-202530 Vendor: 275 KRUPKA CONSULTING
5097 Traffic Planning BEACONS 3,444.00 3,444.00 1457
Vendor: 324 MIRANDAS LANDSCAPE
5098 Ford Field Landscape Services 3,662.25 3,116.25 1677 Landscape Services 546.00 1716
Vendor: 330 NAVIA BENEFIT SOLUTIONS

.
apapdinv2 mmagahiz Town of Portola Valley Page 2
14:45 05/07/25 Paid Invoices by Date
From: 05/14/2025 to 05/14/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
05/14/25 5099 Navia Benefit 04/30/2025 433.33 233.33 04302025 April 2025 Monthly Fee 200.00 10969438
Vendor: 337 O. NELSON & SON INC.
5100 Shady Trail Wash Out 14,537.00 14,537.00 270
Vendor: 339 OCCUSCREEN LLC
5101 Recruitment 73.00 73.00 251377
Vendor: 358 PENINSULA PARTY RENTALS
5102 Party Rentals for Horse Fair 2025 1,377.86 1,377.86 22259 Vendor: 364 PERS HEALTH
5103 May Health 15,658.54 15,658.54 100000017896918
Vendor: 367 PG&E
5104 April Statement 2,056.88 2,056.88 APR-2025
Vendor: 374 PLAN JPA
5105 General Liability Claims- Mar 2025 28.82 28.82 PLAN-0267 Vendor: 375 PLATINUM FACILITY SERVICES
5106 Janitorial Services - April 2025 4,936.68 4,488.67 50607 Janitorial Services - Apr 2025. Fridays disinfection svcs 448.01 50608 Vendor: 376 PORTOLA VALLEY HARDWARE
5107 April Statement Tools 357.91 357.91 193-APR25
Vendor: 380 PURCHASE POWER
5108 Postage Meter 01.02 01.02 7931-APR25
Vendor: 403 RON RAMIES AUTOMOTIVE INC.
5109 2001 Chevy Silverado 1500 5,077.76 1,412.96 80150
2013 Ford F-150 XL 960.53 801202014 Ford F-250 Super Duty XL 1,009.87 801322000 Chevy C3500 1,410.04 803452000 Trailer 284.36 80387 Vendor: 411 SAN MATEO LAWNMOWER
5110 Tools/Equipment Repair 256.77 256.77 246098
Vendor: 413 SANGINI MAJMUDAR BEDNER
5111 Spring 2025 Classes 1,008.00 1,008.00 SPRING-2025

.
apapdinv2 mmagahiz Town of Portola Valley Page 3
14:45 05/07/25 Paid Invoices by Date
From: 05/14/2025 to 05/14/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 421 SCOTT WEBER
5112 Reimbursement - Work Pants 124.90 124.90 FRRS-25-3 Vendor: 429 SHELLY SWEENEY
5113 Spring 2025 Classes 1,516.00 1,516.00 SPRING-2025
Vendor: 489 VERIZON WIRELESS
5114 April Cellular 691.94 691.94 6111914956
Vendor: 518 GOT GOPHERS?
5115 Town Fields Gopher Trapping- April 2025 1,050.00 1,050.00 82240 Vendor: 615 COUNTY OF SAN MATEO
5116 Nov. 5 2024 Statewide Presidential General Election 11,497.63 11,497.63 2324018 Vendor: 697 CYNTHIA ROWE
5117 Deposit Refund - Facility Pickleball 04/30/25 500.00 500.00 PROF-25-17 Vendor: 860 STEPFORD
5118 Monthly Service Charges 05/01/2025 THRU 05/31/2025 4,541.50 3,920.00 2501811 Veeam Backup and Replication for Disaster Recovery - May 25 621.50 2501812 Vendor: 914 UNITED MECHANICAL INC
5119 Preventative Maintenance HVAC Mar 2025 4,211.25 2,057.25 101910 Repair 2,154.00 101911
Vendor: 1016 SHUTE, MIHALY & WEINBERGER LLP
5120 March Legal Service 26,419.58 26,419.58 MAR-25-SMW Vendor: 1064 HDL COREN & CONE
5121 Contract Svcs Prop Tax - Apr-Jun 25 1,459.11 1,459.11 SIN049839 Vendor: 1067 KRISCH & COMPANY
5122 Professional Services - March 2025 117.50 117.50 56574 Vendor: 1118 STERICYCLE, LNC. DBA SHRED-LT
5123 Paper Shredding Services 117.68 117.68 8010652327
Vendor: 1136 LOS TOLUCAS
5124 Horse Fair 2025 500.00 500.00 MAY-17-2025
Vendor: 1139 BELKORP AG, LLC
5125 John Deere X485 2,204.48 1,827.15 1080092
Part replacement 377.33 1080642

.
apapdinv2 mmagahiz Town of Portola Valley Page 4
14:45 05/07/25 Paid Invoices by Date
From: 05/14/2025 to 05/14/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5126 Office Supplies Plates Napkins- Apr 28 25 132.63 08.74 1KPD-PGRW-9JHY Office Supplies Legal Pads Paper- Apr 16 25 123.89 1N6Q-C6RR-TLRT Vendor: 1170 AMAR PATEL
5127 Field Rental Deposit Refund 500.00 500.00 PROF-24-8.

Vendor: 1186 AT&T CORP DBA ACC BUSINESS
5128 ACC Division of AT&T Ethernet/Internet Access 731.59 731.59 8791521012 Vendor: 1195 LEAF CAPITAL FUNDING, LLC
5129 Toshiba Printer Copy Lease 194.37 194.37 18278844
Vendor: 1197 CHRISTINE D. BOLAND
5130 City Clerk Mar 2025 15,225.00 15,225.00 MAR-2025
Vendor: 1200 TRAFFIC PATTERNS LLC
5131 Staff Augmentation Support 9,760.00 4,400.00 2025-504 Annual Street Resurfacing 2025 PS&E Prep 3,160.00 2025-505Staff Augmentation Support 2,200.00 2025-506 Vendor: 1216 WIZIX TECHNOLOGY GROUP, INC.
5132 Printer 112.48 112.48 475367
Vendor: 1217 WBCP, INC.
5133 Town Manager 12,906.00 12,906.00 7304
Vendor: 1250 INTERWEST CONSULTING GROUP INC
5134 Interim Town Engineer 1,575.00 1,575.00 1551108
Vendor: 1251 APPLICANTPRO HOLDING LLLC
5135 Recruitment 995.00 995.00 80667-2
Vendor: 1252 PORTOLA VALLEY SCHOOL DISTRICT
5136 Public Safety 2,152.50 2,152.50 259050
Vendor: 1253 YOUNG MENS SERVICE LEAGUE
5137 Deposit Refund - Community Hall/Buckeye 1,000.00 1,000.00 PRCH-24-14 Vendor: 1254 DOUGLAS CRANE
5138 Deposit Refund - Community Hall/Buckeye 500.00 500.00 PRCH-25-17 Vendor: 1255 FAIR POLITICAL PRACTICE COMMIS
5139 Gov Code 91013 Fee 100.00 100.00 91013

.
apapdinv2 mmagahiz Town of Portola Valley Page 5
14:45 05/07/25 Paid Invoices by Date
From: 05/14/2025 to 05/14/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1256 GLADWELL GOVERNMENTAL SERVICES
5140 Records Retention Schedule Update 6,000.00 6,000.00 5817 Check Date Totals 193,231.94
Grand Total 193,231.94

TOWN OF PORTOLA VALLEY

STAFF REPORT
____________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Corie Stocker-Pedalino, Assistant Town Manager
Mark Linder, Interim Town Manager
DATE: May 14, 2025
RE: Adopt a Resolution Amending the Salary Schedule to Reflect a Change in Title of Lead Maintenance Worker to Maintenance Worker III

RECOMMENDATION
Staff recommends that the Town Council adopt a Resolution to amend the current Salary Schedule to reflect a change in title of Lead Maintenance Worker to Maintenance Worker III, to right-size and create a career ladder for staff.

BACKGROUND/DISCUSSION
Every fiscal year the Town Council adopts an updated Salary Schedule along with the upcoming fiscal year budget. The Salary Schedule is the governing document that regulates both pay scales and job classifications. The Salary Schedule is adopted via Resolution, which additionally is utilized by the California Public Employees’ Retirement System (CalPERS) to audit any retiring employees from the Town. The Town Council must adopt any changes that are made to this document to ensure it complies with state regulations. However, not every position listed on the Salary Schedule is to be filled.

In previous years, there have been additional iterations of the ‘Lead’ position and the Maintenance Worker series. The title has additionally been listed as ‘Senior Maintenance Worker’ in addition to a combination role a level below the ‘Lead’ titled ‘Recreational Facilities Coordinator/Worker.’
The Lead Maintenance Worker job classification was written and adopted in approximately 2007, the Senior Maintenance Worker approximately in 2008, and the lower-level classification of Recreational Facilities Coordinator/Worker was approved by the Town Council in 2019.

This change is intended to only update the title of the classification from ‘Lead’ to ‘Maintenance Worker III’, which is the highest level of Maintenance Worker in many municipalities. We do not currently have any employees in the ‘Lead’ classification.

There is no salary adjustment with the title update, it will maintain the current salary listed on the Salary Schedule which is a range from $93,890 to $131,667.

Adjusting the title in the Salary Schedule allows the Town an opportunity to create a career ladder of level I, level II and level III for Maintenance Worker staff, in addition it can improve recruitment in the future. The Town currently employs two Maintenance Worker level staff, one at the Maintenance Worker II level and one at the Recreational Facilities Coordinator/Worker level. This adjustment would give each of those staff members a potential growth opportunity.

The Maintenance Worker III job description primarily mirrors the Senior Maintenance Worker job description, with the only addition of items listed in the Recreational Facilities Coordinator/Worker job description and additional list of trails work. The job descriptions are not meant to be all inclusive of every task.

FISCAL IMPACT
There is no fiscal impact related to changing the title of Lead Maintenance Worker to Maintenance Worker III.

Attachments:

1. Resolution

2. Salary Schedule

3. Maintenance Worker III job description

RESOLUTION NO. 2966-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY

ADOPTING THE TITLE AMENDMENT TO THE SALARY SCHEDULE
WHEREAS, the Town staff proposes Salary Schedule updates annually to the Town Council; and
WHEREAS, in approximately 2007 the Town Council adopted the job description and added the classification of Lead Maintenance Worker to the Salary Schedule; and WHEREAS, in approximately 2008 the role was titled Senior Maintenance Worker and appeared on the Salary Schedule; and
WHEREAS, in 2019 the Recreational Facilities Coordinator/Worker classification was added to the Maintenance Worker series and was added to the Salary Schedule via Resolution; and
WHEREAS, to ensure right-sizing and career ladders for Maintenance Worker series staff, the Salary Schedule title of Lead Maintenance Worker will be updated to Maintenance Worker III.

NOW THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Portola Valley that public interest and convenience require an update to the salary schedule as outlined above.

PASSED AND ADOPTED this 14th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By: __________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Christine Boland, Town Clerk Consultant

Town of Portola Valley
Salary Schedule
FY 2024-25 Salary Schedule: Adopted 06/12/2024
Administration
Annual Range Hourly Range
Bottom Top Bottom Top
Town Manager set by contract salary
Assistant Town Manager
$185,400 $238,960
salary
Senior Management Analyst
$116,621 $152,485
salary
Town Clerk
$116,621 $152,485
salary
Administrative Analyst
$100,913 $125,641 $48.52 $60.40
Administrative Assistant $75,186 $91,129 $36.15 $43.81
Finance
Finance Director
$175,100 $228,660
salary
Administrative Services Manager
$123,600 $162,740
salary
Senior Accountant
$111,240 $133,900
salary
Finance Technician $56,399 $98,567 $27.11 $47.39
Planning & Building
Planning and Building Director $175,100 $228,660 salary Deputy Building Official $117,886 $174,891 $56.68 $84.08 Senior Planner $119,112 $167,837 $57.27 $80.69
Associate Planner $100,427 $137,116 $48.28 $65.92
Assistant Planner $92,206 $124,454 $44.33 $59.83
Senior Development Review Technician $85,574 $108,394 $41.14 $52.11 Development Review Technician I/II $55,415 $97,196 $26.64 $46.73

Public Works / Facilities Maintenance
Town Engineer
$180,000 $204,000
salary
Recreational Facilities Coordinator $85,893 $107,519 $41.29 $51.69 Lead Maintenance Worker III $93,890 $131,667 $45.14 $63.30 Maintenance Worker I/II $68,104 $96,674 $32.74 $46.48
Consultant/Intern/Temporary Help - - $25.00 $175.00
Notes:

1. All hourly positions are based on a 40.0 hour work week (2,080 hours per year) unless noted otherwise.

2. Not all classifications detailed above are authorized to be filled, please refer to the Town's budget for authorizations.

3. Portola Valley defaults to California State Minimum Wage rates

TOWN OF PORTOLA VALLEY
Maintenance Worker III
Department: Public Works
Supervisor: Town Engineer or Public Works Director
FLSA Status: Non-Exempt
Adopted by Town Council Date:

Class specifications are intended to present a descriptive list of the range of typical duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
To organize, assign, review, and participate in the work of assigned personnel engaged in a variety of duties in the maintenance, recreation coordination, repair and construction of streets, storm sewers and Town facilities; to operate a variety of maintenance tools, equipment and vehicles; and to perform a variety of maintenance duties relative to assigned area of responsibility. Each individual could be assigned a specific area of specialty but is responsible for duties assigned by the supervisor as it relates to Public Works and/or limited recreational activities.

SUPERVISION RECEIVED AND EXERCISED
Receives general and technical supervision from the Town Engineer, Public Works Director or designee. Could exercise supervision of Maintenance Worker I or II staff, in addition to contractors, vendors or additional staff as assigned.

DISTINGUISHING CHARACTERISTICS
This is the senior-level class in the Maintenance Worker & Recreational Facilities CoordinatorWorker series. It is distinguished from the II level by the independence of performance and ability to supervise contractors, consultants, volunteers, or other staff as needed.

EXAMPLES OF ESSENTIAL DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. • Perform semi-skilled and skilled duties in the maintenance, construction and repair of Town facilities including streets, parks, buildings, walkways and roadways. • Regularly set up and take down rooms for recreation classes, meetings and rentals. • Perform culvert and drainage systems maintenance; clean up and repair damage done by storms; build, repair and maintain adequate storm drainage systems; build temporary and permanent storm water diversions as needed.

• Break and remove surfaces; dig, shovel, haul, load and unload soil, sand, landscaping, concrete, asphalt mixes and other materials; finish concrete; repair sidewalks, curbs and gutters.
• Operate street and sewer maintenance tools, equipment and vehicles including various hand, power and shop tools, trucks and construction equipment. • Respond to public inquiries regarding street problems; perform road maintenance, apply asphalt and other materials to streets and roadways; trim, chip and remove brush, trees and branches from roadways.
• Remove and replace fences, landscaping, brick, concrete and other structures on public property, as needed.
• Sweep and remove trash from corners, gutters, parking lots, and other assigned areas.
• Perform a variety of semi-skilled painting, carpentry, plumbing, irrigation or other maintenance work as required.
• Maintain streets, trails and or/ public open spaces.
• Perform janitorial duties including, but not limited to, sweeping, vacuuming and cleaning Town buildings, restrooms and grounds.
• Build and maintain positive working relationships with co-workers, other Town employees and the public using principles of good customer service. • Respond to emergency calls and situations as required. • Perform other duties as assigned.

Assignments for staff in this series could be related to functions in the following areas, in addition to general duties:

Recreation and Facilities (including but not limited to below duties):
• Plan, coordinate, organize and perform operational activities for the Town’s recreational field and recreation facility maintenance program: assume responsibility for the condition of all Town athletic play areas and facilities including but not limited to turf, hard courts and playgrounds. As well as coordinate usage
• Plan, implement, schedule and oversee the maintenance of the Town’s recreational fields and facilities, coordinate park and facilities maintenance activities with outside agencies and organizations.
• Identify opportunities for improving service delivery methods. • Coordinate banner posting and approval of content.
• Other duties as assigned.

Trails and Streets (including but not limited to below duties):
• Plan, coordinate, organize and perform operational duties related to the Town owned trails and the usage.

• Plan, implement, schedule and oversee the maintenance of the Town’s trails and streets, additionally in coordination of contractors and vendors performing work. • Communication and coordination with applicable committees who utilize trails, open spaces, and streets associated activities.
• Other duties as assigned

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
• Basic principles and practices of street and park repair and construction. • Operational characteristics of street equipment and vehicles. • Principles and practices of carpentry, janitorial and electrical duties. • Principles and procedures of record keeping.
• Proper uses of janitorial and park maintenance chemicals, pesticides and fertilizers • Occupational hazards and standard safety practices.
• Pertinent Federal, State and local codes, laws and regulations.

Ability to:
• Perform street, building and park maintenance, repair and construction. • Operate a variety of street and maintenance and construction tools, equipment and vehicles in a safe and effective manner.
• Maintain accurate records.
• Safely perform heavy physical labor including, but not limited to lifting, reaching, climbing ladders, carrying and stooping.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
• Recognize safety hazards.
• Perform preventive maintenance on a variety of hand and power tools. • Properly place cones, barricades and warning devices to direct traffic flow at job sites.
• Read plans, specifications and maps.
• Work independently in the absence of supervision.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities

Education and Experience
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Graduation from high school or G.E.D. equivalent
Experience:

Two years of increasingly responsible experience performing construction, repair and maintenance duties of streets, building, landscaping and/or related facilities comparable to Maintenance Worker II in the Town of Portola Valley.

FLSA STATUS
This classification is non-exempt from the Fair Labor Standards Act (FLSA).

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environmental Conditions:

Office and field environment; travel from site to site; exposure to computer screens or other office equipment or other office equipment, noise, dust, smoke, fumes, gases; potentially hazardous chemical and traffic; inclement weather conditions; work around heavy construction equipment; work or inspect in confined spaces.

Physical and Mental Conditions:

Essential and secondary functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; lifting and carrying weight of 50 pounds or less; climbing; repeated bending; operating motorized equipment and vehicles, mid-range to distant visual acuity for inspecting equipment, and/or as specified in the job analysis

EMERGENCY DISASTER SERVICE
All Town employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the Town requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: May 14, 2025
RE: Resolution establishing a Donation and Gift Acceptance Policy and creating a Special Revenue Fund for Undesignated Donations RECOMMENDATION:

Adopt a resolution that establishes a Donation and Gift Acceptance policy and authorizes the creation of a Special Revenue Fund:

REPORT SUMMARY
On February 12, 2025, the Town Council reviewed and provided direction on a proposed donation and gift acceptance policy. Discussion included the following:

1. Threshold acceptance levels.

2. Disposition of surplus funds and return policy.

3. Purpose and use of special revenue fund.

4. Town approved projects.

The Council dismissed threshold acceptance levels.

A substantive discussion was held on the disposition of surplus funds. Specifically, returning designated donations should they not be spent within a certain timeline, or returning any surplus designated donations after completion of the project. The policy includes language that requires the donor to specify the disposition of funds before the funds are accepted. The policy also includes language stating absent any designation by the donor on the use of surplus funds, any remaining funds, plus interest, will transfer to the General fund for general operations.

In most cases, donations received will be designated for specific functions or projects.

However, there may be a donation received with no designation. In this instance, a special revenue fund needs to be created to deposit and account for these donations.

The intent of the fund is for the balance to grow, and annual interest generated will be

TOWN OF PORTOLA VALLEY

STAFF REPORT

deposited into the General Fund for general purposes. Also, if the balance does grow to a significant amount, the principal will be available for use at the Council’s discretion.

Town approved projects must be approved by Council via Resolution. Town staff or a Town Committee can identify a project that could be subject to this policy. The identified project will be presented to Council for approval. Council will be given the scope of the project, including timelines and the amount of donations committed for the project. The Shady Trail Rehabilitation Project was used as a pilot program for donations designated for a Town-approved project.

Also in the policy is language related to donations managed by a third-party organization. Third-party organizations could include Foundations, youth sport organizations, or non-profits, etc. Policy language places the burden of donation acceptance and acknowledgement on the third-party organization. Any funds received from these organizations will be received and acknowledged as a grant by the Town.

Jon Goulden will also make a presentation on the Portola Valley Fund, a fundraising non-profit established to assist the Town in fundraising for projects.

ATTACHMENTS

1. Resolution

2. Proposed Donation and Gift Acceptance Policy

3. PV Fund Presentation

RESOLUTION NO. 2967 - 2025

RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF PORTOLA VALLEY ADOPTING A FORMAL DONATION AND GIFT

ACCEPTANCE POLICY AND CREATING A SPECIAL REVENUE FUND FOR

DEPOSIT OF DONATIONS FOR UNDESIGNATED PURPOSES
WHEREAS, donations and gifts made to local government agencies are tax deductible under IRC Section 170(c)(1), and;
WHEREAS, donations and gifts qualify as an itemized tax deduction provided the donation is made for a public purpose and the donor does not receive a direct benefit, and;
WHEREAS, a formal donation and gift acceptance policy is considered a best practice, and;
WHEREAS, a formal donation and gift acceptance policy provides guidance to donors and establishes standards for town elected officials, volunteers, and employees during the performance of Town business, and;
WHEREAS, a special revenue fund is needed to deposit cash donations received for undesignated purposes.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley that the proposed Donation and Gift Acceptance Policy is adopted and the creation of a special revenue fund for undesignated cash donations is authorized.

PASSED AND ADOPTED this 14th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

By: _______________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Christine Boland, Clerk Consultant

Purpose
The purpose of this policy is to establish a formal process for acceptance and documentation of donations and gifts made to the Town. This policy provides guidance when individuals, community groups, and businesses wish to donate to the Town. This policy also establishes the standards for Town employees and elected officials regarding the acceptance of gifts during the performance of Town business.

Types of Donations
Donations may be offered in the form of cash, and real or personal property, except for alcohol. Designated donations mean those donations that the donor specifies for a particular Town department, location, or purpose. Undesignated donations mean those donations that are given to the Town for an unspecified purpose.

Consistency with Town Interests
Designated donations may only be accepted when they have a purpose consistent with the Towns goals and objectives and are in the best interest of Portola Valley. The Town must always consider the public trust and comply with all applicable laws when accepting donations.

Acceptance of Undesignated Donations of Cash or Tangible Items All undesignated donations to the Town, including offers to employees related to the Town, shall immediately be submitted to the Town Manager for consideration of acceptance.

Acceptance of Designated Donations of Cash or Tangible Items All designated donations shall be submitted to the Town Council, which will review the conditions of acceptance and determine if the benefits to be derived warrant acceptance of the donation. Criteria for the evaluation include, but are not limited to:

A. Consideration of an immediate or initial expenditure of Town funds is required to accept the donation; and
B. The potential and extent of the Town’s obligation to maintain, match, or supplement the donation; and
C. The intended use of the donation; and
D. Disposition of surplus funds should the total amount of the donation exceed the cost of the intended use or should the funds not be spent within a certain timeline designated by the donor.

Acceptance of Donations Designated for Town Approved Projects A. All projects subject to this policy must be approved via resolution by the Town Council.

B. Town Staff or any Town Committee can nominate a project, either during the budget process, or should the need for the project be immediate, at any time during the fiscal year.

C. The Town Council will determine if the proposed project is consistent with Town interests.

D. If approved, the resolution will approve budget appropriations and donations for the project will be subject to acceptance through the designated donations criteria of this policy.

E. Should a third-party act as a fundraising agent for any approved project, any funds received will be received as a grant. Donation acceptance and acknowledgement will be the responsibility of the third-party.

Acknowledgement of Donations
A. A Donation and Gift Acceptance Form is required to be completed by the Town Manager’s Office for all donations to the Town (see form).

B. Acceptance of all donations shall be in writing and be the responsibility of the Town Manager’s Office, following Council approval, as appropriate. An Acknowledgment Letter and a copy of the Form shall be forwarded to the donor.

C. The Donation and Gift Acceptance Form including donor names and donation amounts are public information subject to disclosure pursuant to the California Public Records Act.

Declined Donations
The Town of Portola Valley reserves the right to decline any donation if, upon review, acceptance of the donation offer is determined in the sole discretion of the Town to not be in the best interests of the Town.

Distribution of Donations
A. Tangible items will be distributed to appropriate Town departments for use, or, at the discretion of the Town Manager, disposed of in an appropriate manner according to this policy.

B. Donations of cash for designated purposes will be deposited into the appropriate fund revenue account for the designated Town purpose.

C. This policy authorizes the creation of a special revenue fund known as the Portola Valley Community Donations Fund for the deposit of undesignated cash donations. Interest earned from this fund will be transferred to the General fund for general purposes. The principal balance of the fund will be available for use at Council’s discretion.

D. In the event that a Designated Donation exceeds the cost of the designated purpose or project, the remaining funds including any investment interest will be transferred to the General Fund unless specified otherwise by the donor.

Dissemination of information
A. A copy of each Donation Acceptance Form shall be included as an informational item on a Town Council agenda by the Town Manager’s Office.

B. Each original Donation Acceptance Form shall be maintained by the Town Clerk’s Office with a copy forwarded to the Finance Department.

Acceptance of Gifts to Employees and/or Elected Officials of the Town A. Employees and or Elected Officials of the Town shall follow the provisions listed in the Code of Ethics Policy and Conflict of Interest Rules as they relate to the receipt of gifts.

B. Employees and Elected Officials of the Town are required to be objective and fair in dealing with the public and persons or firms doing business with the Town.

Employees shall not solicit or accept gifts or gratuities for the performance of their Town job responsibilities.

C. Employees and Elected Officials shall not directly or indirectly solicit, accept, or attempt to accept any money, fee, credit, gift, gratuity, object of value, or compensation of any kind which the Employee or Elected Official knows, or has reason to know is being offered:
a. For improperly obtaining or rewarding favorable treatment,

b. With interest to influence the Employee or Elected Official in the discharge of official duties or,
c. In consideration of having exercised official powers or performed official duties.

D. Anonymous gifts shall be delivered to the Town Manager for appropriate disposition.

E. This policy does not prohibit an Elected Official from accepting anything of value by way of a gift when such a gift is made to and accepted on behalf of the Town of Portola Valley. All such gifts to the Town shall be forwarded to the Town Manager for compliance with this policy whenever possible. The Town Manager will ensure that all such gifts are shared by all Town staff. An example of such gifts would be those received during holiday periods.

F. Under the Political Reform Act, Employees and Elected Officials are required to disclose certain personal financial holdings as outlined in California Government Code sections 81000-91014. The Fair Political Practices Commission requires all Employees and Elected Officials to file a ‘conflict of interest statement,’ known as Form 700. The dollar value of gifts received is reported in Schedule D of Form 700.

Name of Donor: ________________________________________________________ Address: _________________________ City: __________ State: _______ Zip: ______ Description of Donation: __________________________________________________ ______________________________________________________________________ Donor Estimate of Current Value: ___________________________________________ Potential immediate or initial acquisition or installation cost, any ongoing maintenance or replacement cost (Tangible property only): ___________________________________ ______________________________________________________________________ ______________________________________________________________________ Intended Use and Conditions of Acceptance: __________________________________ ______________________________________________________________________ ______________________________________________________________________ Disposition of Surplus Funds: ______________________________________________ Town Department receiving Donation, if applicable: ____________________________

APPROVED/DISAPPROVED
_______________________ ___________________________
Date Town Manager Signature
_______________________ ___________________________
Date Finance Director Signature
_______________________ ___________________________
Date Submitted to Council Date Approved by Council
_______________________ ___________________________
Date Mayor Signature

I have received and read the Town of Portola Valley Donation and Gift Acceptance policy and understand its provisions. I further understand that when I sign this acknowledgement form it will be placed in my personnel file. __________________________________
EMPLOYEE (Print name)
__________________________________
Signature
__________________________________
Date

April 2025
Portola Valley Fund
A fundraising nonprofit
enabling tax deductible contributions
for town approved projects

About Us
• Board Members
• Jon Goulden - Chairman/ED
• John Richards - Treasurer
• Sarah Dorahy - Secretary
• Taxpayer ID: 99-2940376

Concept and Key Points
• Residents desire various projects that are not in the town budget • Town residents are willing to help financially
• Tax deductible status is best for donors
• People have specific areas of interest
• Projects may be funded by a few or by many
• Project must be town approved before fundraising begins • Donations are directed to specific projects selected by the donor

Project Submittal
• Identified team that:
• has researched necessary details
• engaged with appropriate town staff and received approval • will provide project management, project communication/outreach, etc. • Input to PV Fund:
• Project description
• Target Fundraising goal
• Expected timeline
Requirements

Donations
• Project details will be posted on our website with a donation link • Donations can be made via credit and debit cards, ACH direct debit, and popular options like Apple Pay
• Once the target fundraising amount is reached, funds will be transferred to the town for the specific project

______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Terrence Grindall, Interim Planning and Building Director DATE: May 14, 2025
RE: Annual Housing Element Progress Report for 2024

RECOMMENDATION
Staff recommends receiving the report and providing any comments to staff for inclusion in the submittal to the State Department of Housing and Community Development (HCD).

BACKGROUND
On January 24, 2024, the Town of Portola Valley’s City Council adopted the 2023-2031 Portola Valley Housing Element Update. The Housing Element examines the success of past housing efforts, evaluates the need for and status of housing in the town, considers constraints to expanding the housing supply, and identifies sites available for housing. The Housing Element also responds to requirements set forward in the California Government Code.

State law requires that all jurisdictions, including the Town of Portola Valley, submit a Housing Element Annual Progress Report (APR) to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR). State law also requires that the governing body consider the APR at a public meeting where members of the public are invited to comment. This report must be provided annually on forms developed by HCD and completed by Town staff. The information collected for the report covers activity during one calendar year. The Town’s progress towards meeting its goals is tracked primarily through issued building permits during the reporting year. The Town’s APR for Calendar Year 2024 is the second reporting year for the 2023-2031 Housing Element, also called the 6th Cycle.

DISCUSSION
The Town of Portola Valley’s Regional Housing Needs Allocation (RHNA) for the 6th Cycle

TOWN OF PORTOLA VALLEY

STAFF REPORT

increased the amount required during the 5th Cycle (2015-2022 Housing Element) from 64 net new units to 253 units.

The Association of Bay Area Governments (ABAG) is responsible for allocating the RHNA goals for each jurisdiction in the San Francisco Bay Area by income level. The following table identifies the Town’s RHNA Goals and the progress the Town has made in meeting these goals over the past year and in total for the 6th Cycle. In most cases, the Town uses affordability assumptions for ADUs. This methodology was developed by ABAG and agreed upon by HCD. The allocation is 30% very low income, 30% low income, 30% moderate income and 10% above moderate income.

Total net new units are distributed across income categories as shown in the table below and are from HCD’s Annual Progress Reporting Form (see Attachment 1). The total number of new net units during this RHNA cycle is 50. New units are based on building permit issuance.

Town’s Progress in Meeting RHNA Goals
Income
Category
RHNA
Allocation
Total Units
2023
Total
Units 2024
Total Units
to Date
Remaining
RHNA
Very Low 73 7 9 16 57
Low 42 12 9 21 21
Moderate 39 2 9 11 28
Above Moderate 99 1 3 4 94
Net Total 253 22 30 52 202
In addition to reporting on the Town’s progress towards meeting RHNA Goals, the Housing Element Annual Progress Report (APR) also requires an update on the Town’s Housing Element programs. Below is a table identifying programs that were completed in 2022 or 2023, are planned to be ongoing throughout the 6th Cycle, are in progress in 2024, or will begin later in 2024. There are additional programs that begin in 2025 or later which are included in the APR and are further detailed in Attachment 1 to this staff report. It should be noted that some of the Hosing Element program implementation was delayed by limited staff and budget. The Planning and Building Director was and is filled by a part time retired annuitant and the sole planning staff position was un-occupied for much of 2024.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
1-1a: Create a new “Gateway” land
use classification in the General Plan
that allows affordable housing,
recreation, and open space.
2023 Complete. Amended Land
Use Element.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
1-1b: Create two new zoning districts
that allow for multi-family housing at
2 to 4 du/acre and 20 to 23 du/acre to
provide for development of housing
at lower-income levels.

March 2024 Complete- Pending Final
HCD approval.
1-2b: Create Objective Design
Standards for the new mixed-use
zoning district to regulate building
form and architectural details to
create greater certainty in the design
review process.

March 2024 Complete
1-4: The Municipal Code will be
updated to further incentivize use of
this program to provide affordable
workforce housing and to establish
the parameters and process for the
Affiliated Housing Program, including
objective development standards,
objective findings for approval, and
affordability requirements.

March 2024
2027
Complete
Conduct mid-cycle review.
1-5: Participate in HIP Housing’s
“Home Sharing Program” as a way to
improve housing opportunities for
lower-income seniors and lowincome Portola Valley residents.

December 2024
June 2025
Delayed due to staff
shortages.

Need to Connect with HIP
Housing and Develop
outreach program.
1-6: Rezone sites as identified within
Section 6, Adequate Sites to
accommodate 272 residential units,
representing the Town’s RHNA of
253 units and an 8 percent buffer to
allow for compliance with No Net
Loss Provisions of SB 166.

March 2024 Complete
2-2: Develop a program to manage
new affordable housing units in the
town.

September 2024 Delayed due to staff
shortages.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
2-3: Establish a more proactive and
continual evaluation of housing
needs beyond what is required for
Housing Element certification.

December 2024
May 2026
Delayed due to staff
shortages.

Need to develop repository
in 2025.

Create working group in
2026.
3-1: Initiate a site planning process
for the sites in the new “Gateway”
land use classification to make the
most efficient use of the property and
preserve open space.

June 2024
May 2025
January 2026
Held discussions with
Ladera Church.

Site planning/outreach to
affordable housing
developers.

Issue RFP.
3-2: Provide technical assistance to
nonprofits/religious institutions to
develop their sites with affordable
housing.

September 2024 Initiated meetings. with
Ladera Church and Christ
Church
4-1: Create new parking
requirements for multi-family housing
based on best practices, local
conditions, and number of bedrooms
per unit
March 2024 Complete

4.-2: Provide additional flexibility on
development standards for affordable
housing through State Density Bonus
Law or the Affiliated Housing
Program.

January 2024
June 2025
Complete
4-4: Establish and implement an
Affordable Housing Fund Policy.

December 2023 Complete. Policy
established by Town
Council.
4-5: The Town will ensure ongoing
compliance with transparency laws
by listing all fees
August 2024 Complete - Updated
website.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
5-1: Review Municipal Code
standards and procedure documents
and update as necessary
December 2024
and then triannually
Delayed due to staff
shortages.

Evaluate applications and
site development permits.
5-2: Review use of consultants,
staffing pattern, and fee schedules
for ways to improve efficiency.

Annually In Process. Annual review
linked to budget process.
5-3: Facilitate and support pipeline
projects during the planning period by
working with applicants.

Ongoing In progress - Willow
Commons project (11 units)
currently under
construction.
5-4: The Town shall initiate a
standard operating procedure
wherein the Planning & Building
Director determines if a project is
exempt from CEQA within 30 days
after deeming a development
application complete.

Ongoing Complete. The Planning
Department determines if a
project is CEQA-exempt
within 30 days of
submission. If so, the
project is subject to permit
streamlining per SB330.
6-1: As part of the regular three-year
cycle to update the building code,
evaluate the code and include latest
best practices for fire resiliency in
collaboration with Woodside Fire
Protection District.

Tri-annually Complete. Evaluate code
and incorporate best
practices.
6-2: Evaluate the Town’s landscaping
regulations and guidelines and
update with science-based
best practices
December 2024 Delayed due to staff
shortages.

Evaluate and adopt
6-3 Develop wildfire resilience and
programs in collaboration with the
Woodside Fire Protection District.

June 2023
Annually
Established regular
meetings between
Woodside Fire and Town
staff.

Fire Marshall prepared a
report on vegetation
management efforts for the
Town Council.
6-4: Adopt fire hazard maps
developed by the Woodside Fire
2024 Complete. Fire District
leading adoption process.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
Protection District and/or CalFire
once they are available.
6-5: Evaluate ADU and Senate Bill 9
ordinances
2024 Fire Hazard Maps not
available in 2024. Analysis
once new fire hazard maps
are available and adopt
amendments 3 months
thereafter.
6-6: Work with local fire officials to
educate homeowners and landlords
through community
meetings, mailers, and participation
in community events.
2024 Delayed due to staff
shortages.

The WFPD is doing
programs, mailers, and
community events; and The
Conservation Committee is
holding an event next month
and working with WFPD on
tree guidelines.

Need to initiate program.
6-7: Continue polices and regulations
that encourage energy conservation.

Ongoing Continuing polices and
regulations that encourage
energy conservation.
7-1: Improve public information on
the ADU application and permit
process so it is clear and
comprehensive.

October 2024
Ongoing
ADU information is on Town
webpage, Town Participates
with ADU Resource Center.
7-2: Create an amnesty program for
existing, unpermitted ADUs to obtain
permits to legalize the ADUs during
the 2023-2031 planning period.

May 2025 Delayed due to staff
shortages.

A survey of residents to
determine quantity of
unpermitted ADUs and
desire to legalize the
process. Considering
adapting and adopting
model ordinances from
SMC and Berkeley.

Need to establish the
program.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
7-3: Provide direct assistance from
the Building Division for property
owners interested in making minor
changes to accommodate a JADU.

June 2024 Ongoing office hours. Need
to better inform public of
opportunity. City Officials
sent notifications to the
community.
7-4: Establish staff and consultant
ADU office hours so that applicants
can ask questions of subject
matter experts.

September 2024 Ongoing office hours. Need
to inform public of
opportunity.
7-6: Develop an affordable ADU
rental program.

September 2024 Delayed due to staffing
shortages. Need to develop
the program, and then
assess the program on an
annual basis 2026-2028
and 2030
7-7: Prepare pre-approved
preliminary plans for ADUs and
JADUs that are made available to
property owners.

October 2024 Plans available on ADU
resource center website.

Need to market opportunity.
8-1: Review approval findings for
objectivity and make any necessary
revisions with other zoning code
amendments and rezonings in March
2024
March 2024
Tri-annually
Delayed by staffing
shortages. Need to review
and revise approval
findings.

Evaluate regulations on a
regular basis.
8-2: Amend municipal code to be
compliant with State law.
2023 Complete. Completed in
December 2022, in advance
of Housing Element
adoption.
8-3: Amend municipal code to be
consistent with AB 2339.

March 2024 Complete

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
8-5: Rezone properties in Town to
allow multi-family housing with a
range of affordability levels and deed
restrictions to ensure affordability
over time.
2024 Complete.
8-6: Through collaboration with local
service providers, convene a
discussion of populations that are
experiencing comparatively high
rates of cost burden to discuss
solutions for relief.

March 2024
December 2024
Delayed due to staff
shortages. Need to
Convene discussion. and
consider program.
8-7: Collaborate with other
cities/towns and Project Sentinel, or
another similar organization, to
perform fair housing training for
property owners, real estate agents,
and tenants across the region.

May 2024
December 2026
May 2030
Fair Housing information is
on Town website.

Establishment of list of
trainees. - Delayed due to
Staff shortages.

Hold training workshop.

Hold training workshop.
8-8: Create a webpage specific to fair
housing including resources for
residents who feel they have
experienced discrimination,
information about filing fair housing
complaints with HCD or HUD, and
information about protected classes
under the Fair Housing Act.

May 2024 Complete. Fair Housing
webpage and links are on
webpage.
8-10: Update the Municipal Code to
comply with State law and the HCD
Group Home Technical Advisory
(December 2022)
March 2024 Complete.

Name of Program Timeframe in
Housing Element
Status of Program
Implementation
9-1: Work with owners of 4394 Alpine
or supportive housing nonprofits to
support the development of housing
that serves developmentally disabled
persons.

June 2023
June 2024
Initiated.

Staff shortages delayed
policy development and
adoption.

ATTACHMENT

1. EXCERPT: Annual Housing Element Progress Report for Calendar Year 2024

Prior
APN+
Current
APN Street Address Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very
LowIncome
Deed
Restrict
ed
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below
79073210 79073210 3 Hillbrook Dr BLDR0089-2023 SFD O 1
79073210 79073210 3 Hillbrook Dr BLDR0090-2023 ADU O 1
79021020 79021020 350 Grove Dr BLDR0119-2023 SFA O 1
77012030 77012030 127 Ramoso Rd BLDR0062-2023 SFA O 1
77012030 77012030 127 Ramoso Rd BLDR0064-2023 ADU O 1
77012030 77012030 127 Ramoso Rd BLDR0066-2023 ADU O 1
77022050 77022050 1195 Westridge Dr BLDR0167-2022 SFA O 1 77022050 77022050 1195 Westridge Dr BLDR0169-2022 ADU O 1 77300100 77300100 440 Cerantes Rd BLDR0117-2024 SFA O 1 77300100 77300100 440 Cerantes Rd BLDR0117-2024 ADU O 1 79182100 79182100 242 Corte Madera Rd BLDR0136-2024 SFA O 1 79182100 79182100 242 Corte Madera Rd BLDR0136-2024 ADU O 1 77090220 77090220 857 Westridge Dr BLDR0152-2024 SFA O 1 77090220 77090220 857 Westridge Dr BLDR0152-2024 ADU O 1 79011050 79011050 229 Grove Dr BLDR0049-2024 ADU O 1
79121080 79121080 80 Golden Oak Dr BLDR0080-2024 ADU O 1 77341030 77341030 250 Shawnee Pass BLDR0091-2024 ADU O 1 79130470 79130470 210 Willowbrook Dr BLDR0069-2024 ADU O 1 77021090 77021090 137 Solana Rd BLDR0134-2024 ADU O 1
77310020 77310020 20 Sioux Way BLDR0173-2024 ADU O 1
77322020 77322020 10 Kiowa Ct BLDR0168-2024 ADU O 1
79113030 79113030 4185 Alpine Rd BLDR0171-2024 ADU O 1
79172190 79172190 4536 Alpine Rd BLDR0038-2024 ADU O 1
77070230 77070230 111 Escobar Rd BLDR0059-2024 ADU O 1
79181330 79181330 120 Crescent Ave BLDR0118-2024 ADU O 1 79053370 79053370 40 Los Charros Ln BLDR0122-2024 ADU O 1 79101040 79101040 40 Alhambra Ct BLDR0138-2024 ADU O 1
77310020 77310020 20 Sioux Way BLDR0159-2024 ADU O 1
77221020 77221020 305 Cervantes Rd BLDR0078-2023 ADU O 1 79130300 79130300 270 Willowbrook Dr BLDR0186-2023 ADU O 1 79101240 79101240 390 Golden Oak Dr BLDR0201-2023 ADU O 1 Totals 9 9 9 4 31
Project Identifier Unit Types
Note: ADU's income catagoted are not attached to a particualr project. They are placed in income catagries based on the ABAG approved 30% Very Low, 30% Low, 30% Moderate and 10% Above Moderate Affordability by Household Incomes - Building Permits
Attachment 1

______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: 04/22/2025
RE: Report of 04/22/2025 Conservation Committee meeting Action Items
Notes

1. Concerns about removal of redwood trees - too close to the house - fire protection need - Fire department ordinances require limbing up trees and removing conifers within 30 feet of the house. Require WFPD to evaluate trees.

2. Discussed budget

3. Process for reporting code violations - [email protected] - other issues go to pvconnect app.

4. Scenic corridor on Portola Valley - agreement with Midpen to help clear views to remove brush - public works or chain saw - WFPD right of way work.

5. Subcommittee on ADU checklist - Judy, Marianne, and Nona

6. Wildlife Corridor Fencing Guidelines - presented to ASCC - constructive feedback - 2 acre + parcels - already have code for required yard - 20 or 50’, on property line, only horse fencing.

Issue of smaller properties - recommendation to remove the regulations for under 1 acre.

Public study session to evaluate 1 acre properties on June 10 afternoon.

7. WFPD - joint event - early June - Joint event Balancing Fire Safety with Habitat Preservation - picking date for June

8. Tip of the month - weed control - thistles - nesting birds

9. Owl Box - location chosen on Frog Pond open space

10. Open Space - Discussion of options for Ford Park at Town Council. Deed restriction for field may include parking lot. Grant from the state to build the ball field (and possibly the field). 182 links in the Almanac about Ford Field.

11. Open Space Committee - planning to discuss wildlife corridors (not fencing)

12. Spring Down - Joint meeting with Open Space - mixed success with wildflowers. Recommend for two year retraction - provide Public Works with a time table to tractor mow every 6 weeks - not based on timing plus two days of hand weeding of thistle and bad weeds. After 2 years when staffing is stable with funding, then revisit decision on how to manage the property.

Funded by Open Space Fund.

TOWN OF PORTOLA VALLEY
Conservation Committee Report

13. Trails - Shady Trail almost finished ; May 17 horse fair

14. Meeting with Woodside and Open Space. Woodside wants to become a rodenticide free community - Nona shared PV’s brochures and our drafted ordinance. Woodside Back yard habitat - sent out a postcard to get people to apply - CC could add note to weekly update for properties to apply.

15. Site review - revise the template for property consevation review- Discussion of scenic corridors and view shed - ASCC realm.

16. CC and ASCC - reworked screening plants and marked locations with hollywood cherry and toyon. Remove the deodar cedar and eucalyptus.

17. Emergency tree permit - Huge oak tree died because pavers smothered the roots and had standing water.

___________________________________________________________________________________ FROM: Mayor Judith Hasko
DATE: May 1, 2025
TITLE: Open Space Liaison Report
During oral communications the committee agreed informally that the fees for the appraisal of the Fogarty property could be deducted from the Open Space Fund.

The committee noted that Bev Lipman stepped down from the committee, and made comments of gratitude for her work for the committee. They welcomed their new member, Jackie Magno and appointed her as secretary of the committee.

The committee discussed an update on the status of the HCD letter/zoning submission in light of a recent Town Council meeting.

They discussed plans for maintenance of certain open space parcels, and noted that some of their directives, as well as some from the Conservation Committee, about how the maintenance should be conducted may not have been followed. They would appreciate input from staff on why this occurred, and how better to coordinate going forward given that Open Space Funds are used for these activities.

The committee discussed a potential project to monitor wildlife corridor areas to comply with 2023 legislation to amend General Plan to include a required aspect addressing wildlife corridors. Their initial focus may be on pumas in the area as some information already exists for that species.

Concerns regarding fencing interfering with wildlife corridors were raised for future consideration.

TOWN OF PORTOLA VALLEY

COUNCIL LIAISON REPORTS