Agenda packet — Portola Valley City Council, June 25, 2025

TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, June 25, 2025
7:00 PM

A G E N D A
Judith Hasko, Mayor
Craig Taylor, Vice Mayor
Rebecca Flynn, Councilmember
Mary Hufty, Councilmember
Helen Wolter, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 Councilmember Rebecca Flynn will be participating remotely from 27 Boulevard du Jeu de Paume, Montpellier, Occitanie 34000, France
Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your comments using this online form by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to Council, Commission, or Committee members for consideration during the meeting and included in the public record. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. Phone callers may provide comments by pressing *9 on their phone to "raise your hand" and *6 to mute/unmute themselves. The meeting Chair will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.

In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker’s time is limited to three (3) minutes. The Mayor reserves the right to limit speakers’ time, depending upon the number of speakers or other circumstances.

Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

1. CALL TO ORDER / ROLL CALL

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances).

VIRTUAL PARTICIPATION VIA ZOOM
To access the meeting by computer:
https://us06web.zoom.us/j/85115372519?pwd=wlNj7QKZ4CdP7OAXeilnMamO1PnMM9.1 Webinar ID: 851 1537 2519
Passcode: 048294
To access the meeting by phone:
1-669-900-6833 or 1-888-788-0099 (toll-free)
Mute/Unmute – Press *6 / Raise Hand – Press *9

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Town Council Agenda
June 25, 2025

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3. PRESENTATIONS / PROCLAMATIONS

4. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.

5. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the back of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.

6. CONSENT AGENDA
a. Approve Special Meeting Minutes of June 7, 2025
b. Approve Regular Meeting Minutes of June 11, 2025
c. Approve Special Meeting Minutes of March 8, 2023
d. Approve Regular Meeting Minutes of March 8, 2023
e. Approve Regular Meeting Minutes of March 22, 2023
f. Approve Special Meeting Minutes of December 20, 2022 g. Review and Accept Warrant List of June 25, 2025
h. Adopt Resolution No. 2969-2025 for 2025-26 Woodside Highlands Road Maintenance District Tax Assessment
i. Adopt Resolution No. 2970-2025 for 2025-26 Wayside II Road Maintenance District Tax Assessment

7. REGULAR AGENDA
a. Review Proposed FY 2025-26 Budget
i) Adopt Resolution No. 2971-2025 Updated Salary Schedule FY 25-26 ii) Adopt Resolution No. 2972-2025 Approving FY 2025-26 Operating and Capital Budgets
iii) Adopt Resolution No. 2973-2025 Establishing Fiscal Year 2025-26 Gann Appropriations Limit
b. Reauthorizing the Town Treasurer as the Authority for Management of the Town’s Investment Programs
c. Creation of Town Council Subcommittee for work on Revenue Enhancement & associated work with Godbe & Lew
d. Appointment of Town Council Subcommittee to Identify Alternative Legal Counsel to advise Town regarding MidPeninsula Regional Open Space District’s Proposed Lower Barn Project & Hawthorns Historic Complex Property

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Town Council Agenda
June 25, 2025

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8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.

9. ADJOURNMENT
The next Regular Town Council meeting will be held on July 23, 2025, at 7:00 p.m. *************************************************************************************************************************************** Land Acknowledgement:

The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.

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Volume 47
Saturday, June 7, 2025

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PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – JUNE 7, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 8:50 a.m.

Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, Vice Mayor Craig Taylor and Mayor Judith Hasko

Absent: None
Others: Wendi Brown, of Wendi Brown Creative Partners

2. CLOSED SESSION
a. PUBLIC EMPLOYEE – Pursuant to Government Code Section 54957 Title: Town Manager
Conference with Labor Negotiator (Govt. Code Section 54957.6) Conference with Town’s designated representative, Wendi Brown, to provide instructions regarding negotiations related to the unrepresented Town Manager position.

Mayor Hasko invited public comment on the agenda item. None was received.

The Council convened into Closed Session at 8:51 a.m. to conduct interviews for Town Manager.

3. ADJOURNMENT
Mayor Hasko adjourned the meeting at approximately 5:00 p.m. ________________________ ______________________
Judith Hasko, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its June 25, 2025 regular meeting.

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Volume 47
June 11, 2025

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PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES - JUNE 11, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 7:01 p.m. Roll call was taken by the Clerk.

Present: Councilmembers Rebecca Flynn, Mary Hufty, Helen Wolter, Vice Mayor Craig Taylor, Mayor Judith Hasko

Absent: None
Others: Interim Town Manager Mark Linder, Assistant Town Manager Corie StockerPedalino, Town Attorney Catherine Engberg, Finance Director Anthony McFarlane, Town Clerk Veronica Dao, Clerk Consultant Christine Boland

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances)
Town Attorney Engberg confirmed remote attendance for Mayor Judith Hasko, participating from Smyth Tribeca Hotel, 85 West Broadway, Room 610, New York, NY 10007.

3. PRESENTATIONS / PROCLAMATIONS
Mayor Hasko read the proclamation in its entirety.

Lowellyn Sunga, San Mateo Pride Center provided remarks and accepted the Proclamation.

4. TOWN MANAGER REPORT
Interim Town Manager Linder updated the Council on the following:
• Introduced and welcomed the new Town Clerk, Veronica Dao • Reported that PV Palooza was a great success
• Discussed the meetings with Congressman Sam Liccardo on budget • Congratulated all the recent graduates of Portola Valley

5. ORAL COMMUNICATIONS
The following members of the public addressed the Town Council:
• Toren
• Rita Comes
• Kristi C.

6. CONSENT AGENDA
Motion and second (Taylor and Hufty) moved to approve Consent Agenda items 5 a – d.

The motion passed unanimously by roll call vote.

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June 11, 2025

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a. Adopt Regular Meeting Minutes of May 28, 2025
b. Approve Warrant List of June 11, 2025
c. Appoint Delle Maxwell to the Open Space Committee
d. Adopt Resolution No. 2968-2025: Approving Plans and Specifications and Calling for Bids for the 2025/2026 Street Resurfacing Project – Overlays and Digouts No. 2025-PW01

7. REGULAR AGENDA
a. Consideration of approving Town Committees’ funding requests Finance Director Tony McFarlane gave a presentation. Council asked questions and discussed the item.

Mayor Hasko invited public comment.

Public Comment
• Jerri Welch
• Ivy Margolis
• Phone number ending in -3056
• Patty Dewes
• Kristi C
Councilmember Hufty made a motion to approve the Town Committees’ funding requests, subject to the change for Cultural Arts Committee, reducing the proposed total to $44,360, seconded by Vice Mayor Taylor.

A second motion was proposed by Councilmember Wolter to approve Town Committees’ funding budget requests in the amount not to exceed $44,360 and to ask all Committees to tighten their budgets. The motion was seconded by Councilmember Flynn and passed 4-1 by roll call vote, with Mayor Hasko dissenting.
b. Consideration of Not-For-Profit funding requests
Finance Director McFarlane gave a presentation. Council asked questions and discussed the item.

Mayor Hasko invited public comments. None were received.

Councilmember Flynn made a motion to support the not-for-profits requests at the recommended amount of $17,962, seconded by Vice Mayor Taylor. The motion passed 4-1 by roll call vote, with Councilmember Hufty dissenting. c. Consideration of amending General Fund Minimum Balance Policy

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Finance Director McFarlane presented the item. Council asked questions and discussed the item.

Mayor Hasko invited public comments. None were received.

Vice Mayor Taylor moved to approve the amendment to the minimum balance policy, seconded by Councilmember Wolter. The motion passed unanimously by roll call vote.

The Council recessed for a short break at 8:49 p.m. and returned at 8:59 p.m. d. Review Preliminary FY 2025-26 General Fund Budget and Fiscal Forecast Finance Director McFarlane gave a presentation and provided an update. Council asked questions and discussed the item.

Mayor Hasko invited public comments.

Public Comment
• Rita Comes
Council provided feedback and direction for when the full proposed budget comes back. No action was taken.
e. Receive Council Subcommittee Update on the Housing Element Post-Adoption Plan
Mayor Hasko introduced the item and gave an update.

Mayor Hasko invited public comments. None were received and no action was taken.

Interim Town Manager Linder introduced both items 6f. and 6g. f. Consideration of creating a Council Resilience Planning Subcommittee Council discussed the item. Mayor Hasko invited public comments.

Public Comment
• Nan Shostak
Councilmember Wolter made a motion to create a subcommittee for Resilience Planning consisting of Vice Mayor Taylor and Councilmember Flynn, seconded by Councilmember Hufty.

Mayor Hasko made a friendly amendment to clarify that the committee is not decision-making body and should only focus on the two items enumerated in the

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report. The amendment was accepted by both the maker and the seconder. Roll call vote was taken and motion passed unanimously.
g. Consideration of creating a Safety Element Council Subcommittee Council discussed the item.

Mayor Hasko invited public comments. None were made.

Motion and second, Mayor Hasko and Vice Mayor Taylor, to create a Town Council Safety Element Subcommittee to manage the process of completing a draft of Town Safety Element document in accordance with the state mandates by the first half of the 2025-26 fiscal year. The subcommittee would:
a) Work with staff, committees, commissioners, residents, and consultants to finalize a draft of the Safety Element for further discussion and approval per the Town’s ordinary processes,
b) Plan for community education and engagement with respect to the Safety Element, and
c) Appoint Vice Mayor Taylor and Councilmember Flynn to the subcommittee Roll call vote was taken and the motion passed unanimously.

8. COLLEAGUE MEMORANDUM / AGENDA SETTING – None.

9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS
Councilmembers reported on several local and regional meetings they attended recently.

10. ADJOURNMENT
The meeting adjourned at 10:54 p.m.
_________________________ _________________________
Judith Hasko, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its June 25, 2025 regular meeting.

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March 8, 2023
Volume 46

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PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – MARCH 8, 2023

1. CALL TO ORDER
Mayor Aalfs called the Special Meeting to order at 4:02 p.m. Roll call was taken.

Present: Mayor Jeff Aalfs, Vice Mayor Sarah Wernikoff and Councilmembers Judith Hasko (attending remotely from London), Mary Hufty and Craig Taylor

Absent: None
Staff Present: Town Manager Jeremy Dennis, Town Attorney Cara Silver, Interim Assistant Town Manager Corie Stocker

2. ORAL COMMUNICATIONS – None

3. CLOSED SESSION
a. PUBLIC EMPLOYEE – Pursuant to Government Code Section 54957 Title: Town Manager

3. ADJOURNMENT
Mayor Aalfs adjourned the meeting at approximately 5:00 p.m. ________________________ ________________________________ Jeff Aalfs, Mayor Cori Stocker, Interim Asst. Town Manager Submitted for approval to the Town Council at its June 25, 2025 regular meeting.

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________________________________________________________ TO:

FROM:

DATE:

RE:

Mayor and Members of the Town Council
Veronica Dao, Town Clerk
Corie Stocker-Pedalino, Assistant Town Manager
June 25, 2025
Consent Agenda Item 5 c through f - Minutes Adoption

RECOMMENDATION
The staff recommends that the Town Council adopt all Minutes from 2021-2023 to ensure a comprehensive legislative record of the Town Council proceedings.

BACKGROUND
California Government Code Section 40801 mandates that the Clerk maintain an accurate record of legislative proceedings. Following the retirement of former Town Clerk Sharon Hanlon, several individuals have served as Town Clerk or Interim Town Clerk.

However, there have been gaps between appointments, resulting in numerous minutes from 2021, 2022 and 2023 not being created or adopted.

DISCUSSION
Typically, Councilmembers abstain from voting on matters where they were not present.

Nonetheless, given the absence of certain Minutes and the necessity to establish an accurate legislative record, the importance of adopting these Minutes supersedes the abstention considerations of newer Councilmembers who were not present at the relevant meetings.

FISCAL IMPACT
None

ATTACHMENTS

1. Minutes of the Town Council as listed on the Consent Agenda

TOWN OF PORTOLA VALLEY

STAFF REPORT

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March 8, 2023

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PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – MARCH 8, 2023

1. CALL TO ORDER
Mayor Aalfs called the meeting to order at 7:02 p.m. Interim Town Clerk Kari Chinn called the roll call.

Present: Councilmembers Judith Hasko (attending remotely from London), Mary Hufty, Craig Taylor, Vice Mayor Sarah Wernikoff and Mayor Jeff Aalfs
Staff Present: Town Manager Jeremy Dennis, Town Attorney Cara Silver, Interim Assistant Town Manager Corie Stocker, Planning Director Laura Russell and Interim Town Clerk Kari Chinn

2. REPORT OUT OF CLOSED SESSION
Town Attorney Cara Silver reported out on two previous closed sessions held.

3. ORAL COMMUNICATIONS
• Valerie Baldwin
• Rita Comes
• Karen Askey
• Jon Silver
• Jean Chappo
• Leslie Christ

4. PRESENTATIONS/ANNOUNCEMENTS
a. Receive a Presentation from Assemblyman Marc Berman
Assembly Member Marc Berman provided an update on his legislative activities, including several bills he had worked on. He answered questions of the Council and the public.

5. STUDY SESSION
a. Hold a Study Session with the Town Lobbyist
Audrey Ratajczak, Cruz Strategies, the Town's lobbyist, provided an update on legislative activity and highlighted important bills introduced in the current session.

6. CONSENT AGENDA
Mayor Aalfs invited public comment on the Consent Agenda. • Jon Silver
• Rita Comes
• Leslie Kriese
• Caroline Vertongen
Requests were made to remove 6a, 6c, 6e and 6f for separate discussion.

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March 8, 2023

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M/S (Wernikoff/Hufty) moved approval of Consent Agenda items 6b and 6d. The motion carried by unanimous roll call vote.
a. Approval of Action Minutes for the Regular Meeting of February 22, 2023 Council Member Hasko requested a correction to the minutes on Page 1, item 3, Oral Communications, for the spelling of Vic Schachter.

M/S (Taylor/Hufty) moved to approve 6a, Minutes of February 22, 2023, as amended. The motion carried by unanimous roll call vote. b. Approval of Warrant List
c. Approval of Amendment to Two Contracts with Urban Planning Partners for the Housing Element and Safety Element
Planning Director Laura Russell provided explanations on the contract amendments, and provided a visual illustration. Ms. Russell answered questions of Council.

M/S (Wernikoff/Hufty) moved to approve Consent Agenda item 6c. The motion carried by unanimous roll call vote.
d. Approve Charter Amendment to the Geological Safety Committee to Include a Regular Meeting Schedule
e. Approve Charter Amendment to the Wildfire Prevention Committee to Remove a Liaison from the Emergency Preparedness Committee and to Lower the Membership from Seven to Five Members
M/S (Taylor/Wernikoff)) moved to approve Consent Agenda item 6e. The motion carried by unanimous roll call vote.
f. Approve the Re-Write and Update of the Open Space Charter Amendment This item was tabled for the next meeting on March 22, as the correct version of the charter amendment was not included in the current meeting packet.

Councilmember Taylor noted that the wrong attachment was included in the packet. The item was tabled to a future meeting.

Public Comment
• Kristi C

7. REGULAR AGENDA
a. Accept Colleagues Memo from Vice Mayor Sarah Wernikoff Entitled “Founders Award for Lifetime Contributions to the Town of Portola Valley” Vice Mayor Wernikoff presented the nomination of Sue Crane for the inaugural Portola Valley Founders Award for Lifetime Contributions. She highlighted Ms.

Crane's extensive involvement in town affairs, including her service on various committees, the Town Council, and as mayor. Council members expressed strong support for the nomination.

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March 8, 2023

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M/S (Taylor/Hufty) moved to approve the nomination of Sue Crane for the Portola Valley Founders Award for Lifetime Contributions. The motion carried by unanimous roll call vote.
b. Adoption of FY 2023-24 Council Priorities
Interim Assistant Town Manager Stocker presented a draft of Council priorities for discussion. The Council engaged in a lengthy debate about the structure, wording, and content of the priorities. They ultimately agreed on four main priorities:
● Safety
● Fiscal Responsibility and Accountable Governance
● Forward Thinking Planning
● Sustainable and Resilient Town
The Council also discussed focus areas under each priority and the process for involving town committees in further developing and implementing these priorities. They agreed to present the priorities to committees at their next meetings and gather feedback on potential projects that align with the priorities.

No action was taken on the priorities. The Council consensus was to continue refining the goals moving forward.

8. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Council Member Taylor reported on requests from the Emergency Preparedness Committee regarding the relocation of AM radio equipment, advisory signs for emergency information, and exploring Starlink as a backup internet option.

Councilmember Hufty reported on the Bicycle Pedestrian and Traffic Safety and Conservation committees, held recently.

9. TOWN MANAGER REPORT
Town Manager Dennis announced that the Sheriff's Office would be holding a public meeting at the Town Center on March 23 discuss recent burglaries, provide home safety tips, and answer questions from residents.

10. ADJOURNMENT
Mayor Aalfs adjourned the meeting at approximately 12:05 a.m. ________________________ _____________________________
Jeff Aalfs, Mayor Cori Stocker, Interim Asst. Town Mgr.

Submitted for approval to the Town Council at its June 25, 2025 regular meeting

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March 22, 2023

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PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – MARCH 22, 2023

1. CALL TO ORDER
Mayor Aalfs called the regular meeting to order at 7:00 p.m. Roll call was taken.

Present: Councilmembers Judith Hasko, Mary Hufty, Craig Taylor, Vice Mayor Sarah Wernikoff and Mayor Jeff Aalfs

Absent: None
Staff Present: Interim Town Manager Howard Young, Town Attorney Cara Silver, Interim Assistant Town Manager Corie Stocker, Planning Director Laura Russell

2. REPORT OUT OF CLOSED SESSION
Mayor Aalfs reported out that the Council met in Closed Session and had reached an agreement with Howard Young to be the interim Town Manager, transitioning from his current position as Acting Town Manager. He stated that a contract would be finalized and presented at a future meeting for Council approval.

3. ORAL COMMUNICATIONS – None.

4. PRESENTATIONS/ANNOUNCEMENTS
a. Receive Annual Report Regarding the Portola Valley Farmers Market This item was continued.

5. CONSENT AGENDA
A request was made to pull Consent Agenda item 5a, Warrant List, for separate discussion. M/S (Taylor/Hufty) moved approval of Consent Agenda items 5b, 5c and 5d. The motion carried unanimously by roll call vote.
a. Approval of Warrant List
Questions were answered of Council. M/S (Taylor/Hufty) moved approval of Consent Agenda item 5a. The motion carried unanimously by roll call vote. b. Appointment of members to the following committees:
• Leslie Field – Sustainability Committee
• Beverly Lipman – Open Space Committee
• Caroline Vertongen - Bicycle Pedestrian Traffic Safety c. Approve the rewrite and update of the Open Space Committee charter amendment
d. Authorize the Mayor to sign a letter of support backfilling the property tax in lieu license fee shortfall to be included in the Governor’s May Revised budget

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March 22, 2023

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6. PUBLIC HEARING
a. Hold a Public Hearing and Adopt of a Resolution Adopting the Initial Study/Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) for the proposed Portola Valley Housing and Safety Elements Update and Conforming General Plan and Zoning Amendments
Planning Director Russell presented an overview of the ISMND and MMRP. She explained the purpose of California Environmental Quality Act (CEQA), the difference between program-level and project-level analyses, and the meaning of "significant impact" under CEQA.

Director Russell outlined the scope of the ISMND, including the housing element update, safety element, general plan amendments, and zoning amendments. She also discussed the environmental factors evaluated in the ISMND and the existing policies that help mitigate potential impacts.

The Council asked questions about various aspects of the ISMND, including wildfire risk assessment, flooding concerns, and VMT analysis. Technical experts were present to answer specific questions from the Council and public.

Public comments were received
• Rita Comes
• Dale Pfau
The Council discussed the possibility of adopting the ISMND and MMRP at the next meeting, allowing time for further review and refinement of language. They also agreed to work on incorporating some of the Woodside Fire Marshal's key approaches into the post-adoption plan.

No formal action was taken on this item, with the council agreeing to continue the discussion at the next meeting.

7. COLLEAGUES MEMO
This item was taken out of order and discussed before agenda item 6. a. Housing Element Post Approval Process
Councilmember Hasko presented the preliminary outline of the post-adoption implementation plan and related recommendations. She explained that the subcommittee, consisting of herself and Councilmember Taylor, had been working on this plan to integrate many of the Planning Commission's recommendations.

Councilmember Hasko outlined eight topics included in the plan:
● Housing site inventory follow-up
● Zoning and design review actions
● CEQA guidelines and local guidance
● Supplemental safety measures
● Impact of housing element on services and infrastructure ● Developing a policy for use of inclusionary funds
● Encouraging community and civic engagement
● Developing a housing element information repository

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She provided details on each topic, including proposed placements in various documents, processes, and timelines for implementation.

Planning Director Russell asked for clarification on the process and timing for some items, particularly regarding the affordable housing developer study session.

The council discussed the proposed plan, with some members expressing the need for more time to review the details. They also discussed how to incorporate the fire marshal's key approaches into the plan.

After extensive discussion, the Council agreed to have the subcommittee work with staff to refine the language for the post-adoption plan and integrate the fire marshal's key approaches. They decided to revisit this at the next meeting for final approval.

M/S (Hasko/Taylor) to adopt the approach set forth in the subcommittee's preliminary post-adoption implementation plan and related recommendations, with the caveat that those items expressly set out to be in the MMRP are to be dealt with when discussing the ISMND, and to commit conceptually to the direction outlined in the other six topics, with more detail to be flushed out by the subcommittee with supportive staff over the next 30 days after housing element approval. The motion passed unanimously.

8. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS Councilmember Hufty reported on the Geological Safety Committee meeting.

Councilmember Hasko reported on the Trails Committee meeting.

9. TOWN MANAGER REPORT
Interim Town Manager Howard Young provided an update on recent storm impacts. He praised the public works crews for their proactive efforts.

10. ADJOURNMENT
Mayor Aalfs noted that item 11. Closed Session – Public Employee Pursuant to Government Code Section 54957 was held earlier in the evening. He adjourned the meeting at approximately 11:45 p.m.
_________________________ __________________________
Jeff Aalfs, Mayor Corie Stocker, Acting Town Clerk
Submitted for approval to the Town Council at its regular meeting of June 25, 2025

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December 20, 2022

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PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – DECEMBER 20, 2022

1. CALL TO ORDER / ROLL CALL
Mayor Aalfs called the Special meeting to order at 9:00 a.m.

Present: Councilmembers Judith Hasko, Mary Hufty, Craig Taylor, Vice Mayor Sarah Wernikoff and Mayor Jeff Aalfs

Absent: None

2. CLOSED SESSION
a. Closed Session Regarding Anticipated Litigation Pursuant to California Government Code Section 54956.9(d)(2), (e)(5)
Significant exposure to litigation pursuant to California Government Code Section 54956.9(d)(2), (e)(1) and (e)(5): 1 Case
Govt. Code § 54956.9(d)(2): “[a] point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.”

3. ADJOURNMENT
Mayor Aalfs, adjourned the meeting at approximately 9:30 a.m. ________________________ ______________________
Jeff Aalfs, Mayor Melissa Thurman, Town Clerk
Submitted for approval to the Town Council at its June 25, 2025 regular meeting

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______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: June 25, 2025
RE: Review and Accept Warrant List
RECOMMENDATION:

1. Review and accept the following Warrant List for the month of June:
06/25/2025 Warrant List

REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.

The following table lists payments by fund.

Date
Ending
Warrant #
Warrant 6/25/2025 5208 5257 50 313,658.37 6/26/2025 6/11/2025 5207 Attached are Warrant Lists for:

Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 6/25/2025 272,557.28
ARPA 6/25/2025 1,015.00
Capital Projects 6/25/2025 8,758.59
Customer Deposits 6/25/2025 31,327.50
Total $ 313,658.37
Payments by Fund

TOWN OF PORTOLA VALLEY

STAFF REPORT

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Warrant List June 25, 2025
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.

The following table lists the warrants that were voided and the reason for the voided transaction.

The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.

DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].

ATTACHMENTS

1. 06/25/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
6/25/2025 5209 Bank of America 101 Various May credit card charges $ 6,050.20 6/25/2025 5211 CalPERS 101 Various May Pension/June UAL 34,548.86 6/25/2025 5219 MissionSquare Retirement 101 Various June Deferred Compensation 5,024.50 6/25/2025 5227 Navia Benefit Solutions 101 Various June Employee Deductions 343.33 6/25/2025 5228 PERS Health 101 Various July Medical Premium 19,220.81 6/25/2025 5232 State Compensation Ins Fund 101 Various June Workers Comp 2,600.08 6/25/2025 5242 Krisch & Company 101 140 May Consultant Services 8,859.00 6/25/2025 5246 Amazon Capital Services, Inc 101 Various Office Supplies 205.81 6/25/2025 5249 Christine Boland 101 130 Apr - May Interim Town Clerk 21,612.50 6/25/2025 5250 San Mateo Daily Journal 101 Various Advertising 1,000.00 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure

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TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
June 25, 2025
Claims totaling $313,658.37 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.

Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.

Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
Attachment 1

Page 20 of 75 ends

apachreg Town of Portola Valley mmagahiz 06/20/2025 11:35 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5208 41 AT&T 306.99 06/25/255209 44 BANK OF AMERICA 6,050.20 06/25/25 EFTPS5210 78 CALIFORNIA WATER SERVICE CO 21,777.37 06/25/255211 80 CALPERS 34,548.86 06/25/25 EFTPS5212 124 COMCAST 748.34 06/25/255213 125 CONNIE STACK 756.80 06/25/255214 135 CSG CONSULTANTS INC 17,721.00 06/25/255215 195 GOOD CITY COMPANY 47,296.25 06/25/255216 203 GREEN HALO SYSTEMS 114.00 06/25/255217 213 HILLYARD INC 297.12 06/25/255218 214 HINDERLITER DE LLAMAS & ASSOC 754.26 06/25/255219 218 MISSIONSQUARE RETIREMENT 5,024.50 06/25/25 EFTPS5220 261 JON MYERS 500.00 06/25/255221 269 KATHY WADDELL 2,688.00 06/25/255222 276 KUTZMANN & ASSOCIATES 12,005.56 06/25/255223 292 LYNCH ELECTRIC & SONS INC 2,250.99 06/25/255224 295 LYNX TECHNOLOGIES INC 375.00 06/25/255225 307 MAZE & ASSOCIATES 20,494.00 06/25/255226 324 MIRANDAS LANDSCAPE 5,265.00 06/25/255227 330 NAVIA BENEFIT SOLUTIONS 343.33 06/25/25 EFTPS5228 364 PERS HEALTH 19,220.81 06/25/25 EFTPS5229 376 PORTOLA VALLEY HARDWARE 509.51 06/25/255230 430 SHELTON ROOFING 1,000.00 06/25/255231 437 SMALL BUSINESS BENEFIT PLAN TR 1,347.90 06/25/255232 448 STATE COMP INSURANCE FUND 2,600.08 06/25/25 EFTPS5233 498 WESTERN WHEELERS BIKE CLUB 130.00 06/25/255234 505 WOODSIDE FIRE PROTECTION DISTR 10,351.07 06/25/255235 531 BAIRD + DRISKELL 1,950.00 06/25/255236 697 CYNTHIA ROWE 960.00 06/25/255237 698 MIA DIGIOVANNI 960.00 06/25/255238 803 CODA TECHNOLOGY GROUP 1,015.00 06/25/255239 860 STEPFORD 3,335.15 06/25/255240 914 UNITED MECHANICAL INC 2,642.00 06/25/255241 935 LADRIS TECHNOLOGIES, INC 6,000.00 06/25/255242 1067 KRISCH & COMPANY 8,859.00 06/25/25 ACH5243 1091 BOUCHER LAW, PC 6,679.50 06/25/255244 1122 AARON KATZ 500.00 06/25/255245 1150 PVSC 500.00 06/25/255246 1152 AMAZON CAPITAL SERVICES, INC 205.81 06/25/25 EFTPS5247 1170 AMAR PATEL 500.00 06/25/255248 1186 AT&T CORP DBA ACC BUSINESS 731.59 06/25/255249 1197 CHRISTINE D. BOLAND 21,612.50 06/25/25 ACH5250 1214 SAN MATEO DAILY JOURNAL 1,008.00 06/25/25 ACH5251 1216 WIZIX TECHNOLOGY GROUP, INC. 56.15 06/25/255252 1217 WBCP, INC. 774.33 06/25/25

Page 21 of 75 ends

apachreg Town of Portola Valley mmagahiz 06/20/2025 11:35 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type 5253 1233 WON CHOI 517.40 06/25/255254 1250 INTERWEST CONSULTING GROUP INC 35,325.00 06/25/255255 1261 DAVID FLORES 2,750.00 06/25/255256 1263 FREDERIC J ADAM 100.00 06/25/255257 1264 SVB INC. 2,200.00 06/25/25Check totals: 214,185.28ACH totals: 31,479.50EFTPS totals: 67,993.59Wire transfer totals:Payment Manager totals:GRAND TOTALS 313,658.37Check totals: 214,185.28ACH totals: 31,479.50EFTPS totals: 67,993.59Wire transfer totals:Payment Manager totals:GRAND TOTALS 313,658.37

Page 22 of 75 ends

apackfnd Checks by Fund - 06/25/25 to 06/25/25 Page 1
Town of Portola Valley 06/20/2025 mmagahiz 11:37
Vendor Name Invoice Description Invoice Amt.

Fund 101 Dept Balance Sheet
AARON KATZ Refund Field Deposit 500.00AMAR PATEL Field Rental Deposit Refund 500.00CALPERS May Retirement- CLASSIC 6,102.69CALPERS May Retirement- PEPRA 17,484.33FREDERIC J ADAM Deposit Refund - Town Hall/ Li 100.00JON MYERS Field Rental Deposit Refund 500.00MISSIONSQUARE RETIREMENT Deferred Comp - Jun 15, 2025 5,024.50NAVIA BENEFIT SOLUTIONS Navia Benefit 06/15/2025 343.33 PERS HEALTH July Health 16,845.96PVSC Field Rental Deposit Refund 500.00 WESTERN WHEELERS BIKE CLUB Deposit Refund - Community Hal 130.00 -----------------
Fund 101 Dept Total 48,030.81
Fund 101 Dept 120 Town Manager
SMALL BUSINESS BENEFIT PLAN TR Dental/Vision 1,347.90STATE COMP INSURANCE FUND Premium 6/06/2025-7/06/2025 2,600.08WBCP, INC. Advertising Plan Including Pri 774.33 -----------------
Fund 101 Dept 120 Total 4,722.31
Fund 101 Dept 130 Town Clerk
BANK OF AMERICA May Credit Card Statement 475.00
CHRISTINE D. BOLAND City Clerk Apr 2025 11,637.50
CHRISTINE D. BOLAND City Clerk May-Jun Partial 202 9,975.00 -----------------
Fund 101 Dept 130 Total 22,087.50
Fund 101 Dept 140 Finance
HINDERLITER DE LLAMAS & ASSOC Contract Services Sales Tax Ap 754.26KRISCH & COMPANY Professional Services - May 20 8,859.00MAZE & ASSOCIATES Audit Svcs - May YRE 6/30/22-2 17,494.00MAZE & ASSOCIATES Audit Svcs - YRE 6/30/21 3,000.00 -----------------
Fund 101 Dept 140 Total 30,107.26
Fund 101 Dept 220 Fire Services
WOODSIDE FIRE PROTECTION DISTR 5/01/25-5/31/25 Fire Mitigatio 10,351.07

Page 23 of 75 ends

apackfnd Checks by Fund - 06/25/25 to 06/25/25 Page 2
Town of Portola Valley 06/20/2025 mmagahiz 11:37
Vendor Name Invoice Description Invoice Amt.
-----------------
Fund 101 Dept 220 Total 10,351.07
Fund 101 Dept 310 Planning Division
BAIRD + DRISKELL Town portion of 21 Elements FY 1,950.00CSG CONSULTANTS INC May Code Enforcement Bldg Svcs 1,953.00GOOD CITY COMPANY Planning Consultant Services - 19,168.75LYNX TECHNOLOGIES INC GIS Professional Services in M 375.00 -----------------
Fund 101 Dept 310 Total 23,446.75
Fund 101 Dept 320 Building Division
CSG CONSULTANTS INC May Code Enforcement Bldg Svcs 13,668.00GREEN HALO SYSTEMS June Hosting & Access 114.00 KUTZMANN & ASSOCIATES Jan 24 Plan Checks 12,005.56
-----------------
Fund 101 Dept 320 Total 25,787.56
Fund 101 Dept 330 Code Compliance
CSG CONSULTANTS INC May Code Enforcement Bldg Svcs 2,100.00 -----------------
Fund 101 Dept 330 Total 2,100.00
Fund 101 Dept 410 Community Hall
CONNIE STACK SPRING 2025 Classes 756.80CYNTHIA ROWE SPRING 2025 Classes 960.00DAVID FLORES Spring 2025 Classes 2,750.00 KATHY WADDELL SPRING 2025 Classes 2,688.00
MIA DIGIOVANNI SPRING 2025 Classes 960.00
WON CHOI Spring Classes 517.40
-----------------
Fund 101 Dept 410 Total 8,632.20
Fund 101 Dept 420 Field Rentals
MIRANDAS LANDSCAPE Landscape Services 2,808.00
MIRANDAS LANDSCAPE Landscape Services 2,457.00
-----------------
Fund 101 Dept 420 Total 5,265.00

Page 24 of 75 ends

apackfnd Checks by Fund - 06/25/25 to 06/25/25 Page 3
Town of Portola Valley 06/20/2025 mmagahiz 11:37
Vendor Name Invoice Description Invoice Amt.

Fund 101 Dept 510 Public Works
HILLYARD INC Janitorial Supplies 297.12 INTERWEST CONSULTING GROUP INC Interim Town Engineer 2,700.00 INTERWEST CONSULTING GROUP INC Interim Town Engineer 10,575.00 INTERWEST CONSULTING GROUP INC Interim Town Engineer 15,300.00 INTERWEST CONSULTING GROUP INC Interim Town Engineer 6,750.00 LYNCH ELECTRIC & SONS INC Service Call - Library Lamps R 1,482.99 LYNCH ELECTRIC & SONS INC Service Call - Community Hall 256.00 LYNCH ELECTRIC & SONS INC Service Call - Light Post Repa 512.00PERS HEALTH July Health 2,374.85PORTOLA VALLEY HARDWARE May Statement Tools 509.51 UNITED MECHANICAL INC HVAC AC/HEAT Repair air handle 1,495.00UNITED MECHANICAL INC HVAC AC/HEAT Repair & material 1,147.00 -----------------
Fund 101 Dept 510 Total 43,399.47
Fund 101 Dept 610 Non-Departmental
AMAZON CAPITAL SERVICES, INC Office Supplies High Security 82.56 AMAZON CAPITAL SERVICES, INC Office Supplies Heavyweight Pi 13.11 AMAZON CAPITAL SERVICES, INC Office Supplies Phone Case - M 110.14AT&T May Statement 61.61 AT&T May Statement 183.77AT&T May Statement 61.61 AT&T CORP DBA ACC BUSINESS ACC Division of AT&T Ethernet/ 731.59BANK OF AMERICA May Credit Card Statement 2,816.61 BOUCHER LAW, PC 01/01/24-01/31/24 Legal Servic 5,330.50BOUCHER LAW, PC 07/01/24-07/31/24 Legal Servic 1,349.00 CALIFORNIA WATER SERVICE CO Water Service 5/10/25 - 6/11/2 21,777.37CALPERS June UAL CLASSIC 10,777.17CALPERS June UAL PEPRA 184.67 COMCAST WIFI-6.21.2025-7.20.2025 232.27COMCAST WIFI-6.16.2025-7.15.2025 516.07SAN MATEO DAILY JOURNAL Advertisement Jun 1,008.00STEPFORD Onsite Support May 187.50STEPFORD Infrastructure Switch Installa 3,147.65WIZIX TECHNOLOGY GROUP, INC. Printer 56.15 -----------------
Fund 101 Dept 610 Total 48,627.35
-----------------
Fund 101 Total 272,557.28
Fund 225 Dept 730 Facilities

Page 25 of 75 ends

apackfnd Checks by Fund - 06/25/25 to 06/25/25 Page 4
Town of Portola Valley 06/20/2025 mmagahiz 11:37
Vendor Name Invoice Description Invoice Amt.

CODA TECHNOLOGY GROUP Remote Support - Camera Switch 330.00CODA TECHNOLOGY GROUP Service Technician- Install So 685.00 -----------------
Fund 225 Dept 730 Total 1,015.00
-----------------
Fund 225 Total 1,015.00
Fund 401 Dept 710 Roads & Right-of-Way
LADRIS TECHNOLOGIES, INC Ladris AI for Evacuations Ente 6,000.00 -----------------
Fund 401 Dept 710 Total 6,000.00
Fund 401 Dept 730 Facilities
BANK OF AMERICA May Credit Card Statement 2,758.59
-----------------
Fund 401 Dept 730 Total 2,758.59
-----------------
Fund 401 Total 8,758.59
Fund 701 Dept 340 Customer Deposits
GOOD CITY COMPANY Planning Consultant Services - 28,127.50SHELTON ROOFING Deposit Refund 70 Sioux Way 1,000.00SVB INC. Deposit Refund - 125 Golden Oa 2,200.00 -----------------
Fund 701 Dept 340 Total 31,327.50
-----------------
Fund 701 Total 31,327.50
-----------------
**** Grand Total 313,658.37
* * * End of Report * * *

Page 26 of 75 ends

.
apapdinv2 mmagahiz Town of Portola Valley Page 1
11:36 06/20/25 Paid Invoices by Date
From: 06/25/2025 to 06/25/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 41 AT&T
06/25/25 5208 May Statement 306.99 61.61 000023583315
May Statement 183.77 000023583316May Statement 61.61 000023583317 Vendor: 44 BANK OF AMERICA
5209 May Credit Card Statement 6,050.20 6,050.20 1388-MAY25 Vendor: 78 CALIFORNIA WATER SERVICE CO
5210 Water Service 5/10/25 - 6/11/25 21,777.37 21,777.37 MAY-2025 Vendor: 80 CALPERS
5211 June UAL CLASSIC 34,548.86 10,777.17 100000017937757 June UAL PEPRA 184.67 100000017937768May Retirement- CLASSIC 6,102.69 100000017893074May Retirement- PEPRA 17,484.33 100000017893091 Vendor: 124 COMCAST
5212 WIFI-6.16.2025-7.15.2025 748.34 516.07 7290-JUN25
WIFI-6.21.2025-7.20.2025 232.27 1945-JUL25
Vendor: 125 CONNIE STACK
5213 SPRING 2025 Classes 756.80 756.80 SPRING-2025
Vendor: 135 CSG CONSULTANTS INC
5214 May Code Enforcement Bldg Svcs, In House Plan 17,721.00 17,721.00 MAY-2025 Vendor: 195 GOOD CITY COMPANY
5215 Planning Consultant Services - May 2025 47,296.25 47,296.25 4221 Vendor: 203 GREEN HALO SYSTEMS
5216 June Hosting & Access 114.00 114.00 5783
Vendor: 213 HILLYARD INC
5217 Janitorial Supplies 297.12 297.12 605851560
Vendor: 214 HINDERLITER DE LLAMAS & ASSOC
5218 Contract Services Sales Tax Apr-Jun 2025 754.26 754.26 SIN050947 Vendor: 218 MISSIONSQUARE RETIREMENT
5219 Deferred Comp - Jun 15, 2025 5,024.50 5,024.50 JUN-202515 Vendor: 261 JON MYERS
5220 Field Rental Deposit Refund 500.00 500.00 PROF-25-12

Page 27 of 75 ends

.
apapdinv2 mmagahiz Town of Portola Valley Page 2
11:36 06/20/25 Paid Invoices by Date
From: 06/25/2025 to 06/25/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 269 KATHY WADDELL
5221 SPRING 2025 Classes 2,688.00 2,688.00 SPRING-2025
Vendor: 276 KUTZMANN & ASSOCIATES
5222 Jan 24 Plan Checks 12,005.56 12,005.56 211407
Vendor: 292 LYNCH ELECTRIC & SONS INC
5223 Service Call - Library Lamps Replacement 2,250.99 1,482.99 2025.380 Service Call - Community Hall Light Bulbs 256.00 2025.381Service Call - Light Post Repair 512.00 2025.382 Vendor: 295 LYNX TECHNOLOGIES INC
5224 GIS Professional Services in May 2025 375.00 375.00 10426 Vendor: 307 MAZE & ASSOCIATES
5225 Audit Svcs - May YRE 6/30/22-23 20,494.00 17,494.00 54096 Audit Svcs - YRE 6/30/21 3,000.00 54100
Vendor: 324 MIRANDAS LANDSCAPE
5226 Landscape Services 5,265.00 2,808.00 1999
Landscape Services 2,457.00 2000
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5227 Navia Benefit 06/15/2025 343.33 343.33 06152025
Vendor: 364 PERS HEALTH
5228 July Health 19,220.81 19,220.81 100000017956842
Vendor: 376 PORTOLA VALLEY HARDWARE
5229 May Statement Tools 509.51 509.51 193-MAY25
Vendor: 430 SHELTON ROOFING
5230 Deposit Refund 70 Sioux Way 1,000.00 1,000.00 BLDR0179-2025 Vendor: 437 SMALL BUSINESS BENEFIT PLAN TR
5231 Dental/Vision 1,347.90 1,347.90 JUL-2025
Vendor: 448 STATE COMP INSURANCE FUND
5232 Premium 6/06/2025-7/06/2025 2,600.08 2,600.08 1002558372 Vendor: 498 WESTERN WHEELERS BIKE CLUB
5233 Deposit Refund - Community Hall 130.00 130.00 SEP-25-1 Vendor: 505 WOODSIDE FIRE PROTECTION DISTR

Page 28 of 75 ends

.
apapdinv2 mmagahiz Town of Portola Valley Page 3
11:36 06/20/25 Paid Invoices by Date
From: 06/25/2025 to 06/25/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
06/25/25 5234 5/01/25-5/31/25 Fire Mitigation Crew Support 10,351.07 10,351.07 WFPDCREW-202505 Vendor: 531 BAIRD + DRISKELL
5235 Town portion of 21 Elements FY 2024/25 1,950.00 1,950.00 2023-33.2 Vendor: 697 CYNTHIA ROWE
5236 SPRING 2025 Classes 960.00 960.00 SPRING-2025
Vendor: 698 MIA DIGIOVANNI
5237 SPRING 2025 Classes 960.00 960.00 SPRING-2025
Vendor: 803 CODA TECHNOLOGY GROUP
5238 Remote Support - Camera Switching Issue Schoolhouse 1,015.00 330.00 8320 Service Technician- Install Solution Camera Schoolhouse 685.00 8335 Vendor: 860 STEPFORD
5239 Onsite Support May 3,335.15 187.50 2406628
Infrastructure Switch Installation Configuration June 25 3,147.65 2501892 Vendor: 914 UNITED MECHANICAL INC
5240 HVAC AC/HEAT Repair air handler 2-1 replace bower shaft 2,642.00 1,495.00 103244 HVAC AC/HEAT Repair & material troubleshoot controls 1,147.00 103462 Vendor: 935 LADRIS TECHNOLOGIES, INC
5241 Ladris AI for Evacuations Enterprise 6,000.00 6,000.00 1325.1 Vendor: 1067 KRISCH & COMPANY
5242 Professional Services - May 2025 8,859.00 8,859.00 56975 Vendor: 1091 BOUCHER LAW, PC
5243 01/01/24-01/31/24 Legal Services 6,679.50 5,330.50 1975 07/01/24-07/31/24 Legal Services 1,349.00 2483
Vendor: 1122 AARON KATZ
5244 Refund Field Deposit 500.00 500.00 PROF-25-11
Vendor: 1150 PVSC
5245 Field Rental Deposit Refund 500.00 500.00 PROF-25-6 Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5246 Office Supplies Phone Case - May 27 25 205.81 110.14 1FQT-NK1R-DGW6 Office Supplies Heavyweight Picture Hanging Strips- Jul 2 25 13.11 14NY-CF3R-CWNFOffice Supplies High Security Check Paper- May 21 25 82.56 1413-9YXV-HYVD

Page 29 of 75 ends

.
apapdinv2 mmagahiz Town of Portola Valley Page 4
11:36 06/20/25 Paid Invoices by Date
From: 06/25/2025 to 06/25/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1170 AMAR PATEL
5247 Field Rental Deposit Refund 500.00 500.00 PROF-25-19 Vendor: 1186 AT&T CORP DBA ACC BUSINESS
5248 ACC Division of AT&T Ethernet/Internet Access 731.59 731.59 5506563015 Vendor: 1197 CHRISTINE D. BOLAND
5249 City Clerk Apr 2025 21,612.50 11,637.50 APR-2025
City Clerk May-Jun Partial 2025 9,975.00 MAY-JUN-2025
Vendor: 1214 SAN MATEO DAILY JOURNAL
5250 Advertisement Jun 1,008.00 1,008.00 15551
Vendor: 1216 WIZIX TECHNOLOGY GROUP, INC.
5251 Printer 56.15 56.15 493955
Vendor: 1217 WBCP, INC.
5252 Advertising Plan Including Print 774.33 774.33 7323 Vendor: 1233 WON CHOI
5253 Spring Classes 517.40 517.40 SPRING-2025
Vendor: 1250 INTERWEST CONSULTING GROUP INC
5254 Interim Town Engineer 35,325.00 2,700.00 1090293
Interim Town Engineer 10,575.00 1128463Interim Town Engineer 15,300.00 1257695Interim Town Engineer 6,750.00 1499852 Vendor: 1261 DAVID FLORES
5255 Spring 2025 Classes 2,750.00 2,750.00 SPRING-2025
Vendor: 1263 FREDERIC J ADAM
5256 Deposit Refund - Town Hall/ Library Patio 100.00 100.00 PROF-25-31 Vendor: 1264 SVB INC.
5257 Deposit Refund - 125 Golden Oak 2,200.00 2,200.00 BLDR01552021 Check Date Totals 313,658.37
Grand Total 313,658.37

Page 30 of 75 ends

RECOMMENDATION
Staff recommends that the Town Council adopt the attached Resolution authorizing the San Mateo County Controller to apply charges to the 2025-2026 tax roll for the Woodside Highlands Road Maintenance District, and authorizing the tax collector to collect the taxes at the same time and in the same manner as the general county taxes are collected.

BACKGROUND
In July 1997, the Town Council, acting as the Governing Board for the Woodside Highlands Road Maintenance District, adopted Ordinance 1997-300, imposing special taxes for private road maintenance on each improved parcel in the District. In November 1997, more than two-thirds of the voters within the district approved Measure C, enacting the taxes.

DISCUSSION
On an annual basis, the San Mateo County Controller’s Office requires the submittal of updated assessment information and resolution authorizing the tax collector to collect the taxes at the same time and in the same manner as the general county taxes are collected.

The attached resolution authorizes this tax collection.

FISCAL IMPACT
None.

ATTACHMENT

1. Resolution

TOWN OF PORTOLA VALLEY

STAFF REPORT

Page 31 of 75 ends

Attachment 1
RESOLUTION NO. 2969-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA

VALLEY AUTHORIZING THE SAN MATEO COUNTY CONTROLLER TO

APPLY THE SPECIAL TAX FOR THE WOODSIDE HIGHLANDS ROAD
MAINTENANCE DISTRICT TO THE 2025-2026 TAX ROLL AND TO

COLLECT THE TAX AT THE SAME TIME AS GENERAL COUNTY TAXES WHEREAS, at its June 25, 1997, meeting, the Portola Valley Town Council, acting as the Governing Board for the Woodside Highlands Road Maintenance District, adopted Ordinance No. 1997-300, imposing a special tax for private road maintenance; and WHEREAS, in November 1997, more than two-thirds of the voters within the Woodside Highlands Road Maintenance District approved Measure C on the ballot enacting the special tax; and
WHEREAS, each improved parcel within the Woodside Highlands Road Maintenance District is required to remit $250 annually; and WHEREAS, Ordinance No. 1997-300 has not been amended and none of the parcels have been modified over the past year.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley that:

1. The Town of Portola Valley authorizes the San Mateo County Controller to apply the charges to the 2025-2026 tax roll in accordance with documents supplied by the Woodside Highlands Road Maintenance District; and

2. The Town of Portola Valley authorizes the tax collector to collect the taxes at the same time and in the same manner as the general county taxes are collected.

PASSED AND ADOPTED this 25th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: By:

Judith Hasko, Mayor
Veronica Dao, Town Clerk

Page 32 of 75 ends

RECOMMENDATION
Staff recommends that the Town Council adopt the attached Resolution authorizing the San Mateo County Controller to apply charges to the 2025-2026 tax roll for the Wayside II Road Maintenance District, and authorize the tax collector to collect the taxes at the same time and in the same manner as the general county taxes are collected.

BACKGROUND
in July 1997, the Town Council acting as the Governing Boards for the Woodside Highlands and Wayside II Road Maintenance Districts, adopted Ordinance 1977-301 imposing special taxes for private road maintenance on each improved parcel in the District. In November 1997, more than two-thirds of the voters within the district approved Measure D enacting the taxes. In June 2012, more than two-thirds of the voters within the district approved Measure V, increasing their district’s special tax.

The attached resolution authorizes this tax collection.

FISCAL IMPACT
None.

ATTACHMENT

1. Resolution

TOWN OF PORTOLA VALLEY

STAFF REPORT

Page 33 of 75 ends

RESOLUTION NO. 2970-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

PORTOLA VALLEY AUTHORIZING THE SAN MATEO COUNTY

CONTROLLER TO APPLY THE SPECIAL TAX FOR THE WAYSIDE
II ROAD MAINTENANCE DISTRICT TO THE 2025-2026 TAX ROLL

AND TO COLLECT THE TAX AT THE SAME TIME AS GENERAL

COUNTY TAXES
WHEREAS, at its July 9, 1997 meeting, the Portola Valley Town Council, acting as the Governing Board for the Wayside II Road Maintenance District, adopted Ordinance No. 1997-301, imposing a special tax for private road maintenance; and WHEREAS, in November 1997, more than two-thirds of the voters within the Wayside II Road Maintenance District approved Measure D on the ballot enacting the special tax; and
WHEREAS, in June 2012, more than two-thirds of the voters within the District approved Measure V on the ballot increasing the special tax; WHEREAS, each improved parcel within the Wayside II Road Maintenance District is required to remit $950 annually; and
WHEREAS, Ordinance No. 1997-301 has not been amended and none of the parcels have been modified over the past year.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley that:

1. The Town of Portola Valley authorizes the San Mateo County Controller to apply the charges to the 2025-2026 tax roll in accordance with documents supplied by the Wayside II Road Maintenance District; and

2. The Town of Portola Valley authorizes the tax collector to collect the taxes at the same time and in the same manner as the general county taxes are collected.

PASSED AND ADOPTED this 25th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Attachment 1

Page 34 of 75 ends

By:_______________________________
Judith Hasko, Mayor
ATTEST:
__________________________________
Veronica Dao, Town Clerk

Page 35 of 75 ends

TOWN OF PORTOLA VALLEY

STAFF REPORT
____________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Corie Stocker-Pedalino, Assistant Town Manager
Mark Linder, Interim Town Manager
DATE: May 28, 2025
RE: FY 2025/26 Annual Salary Schedule Update with CPI

RECOMMENDATION
Staff recommend that the Town Council adopt a resolution adopting the annual Salary Schedule, updated with a 3% CPI, which is reflected in the Town’s FY 2025/26 Budget.

BACKGROUND/DISCUSSION
The Town’s Salary Schedule is the governing document regulating non-contract employees’ base compensation. The California Code Regulations (CCR), Title 2, Section 570.5, adopted by the California Public Employees' Retirement System (CalPERS) mandates that public agencies have publicly available pay schedules.

CalPERs utilizes these pay schedules/rates to establish compensation earnable for purposes of determining retirement benefits for member of a member agency (the Town). CalPERS requires that pay rates be paid pursuant to a publicly available salary schedule approved by a member agency's governing body to qualify as compensation earnable for purposes of retirement. Compensation reported to CalPERS may not exceed the maximum pay rate established in the publicly available salary schedule approved by the governing body.

CalPERS requires that member agencies regularly approve agency-wide salary schedules as pay rates change. Such salary schedules must be approved by the member agency's governing body. The last Town salary schedule was approved by the Town Council April 2024.

Consumer Price Index/Cost of Living

Page 36 of 75 ends

The salary schedule attached is an updated document to reflect the pay rates for staff with a 3% CPI or cost-of-living-adjustment to ensure the Town is competitive with local municipalities. The Town has a longstanding practice of reviewing February CPI in the Bay Area, which is 2.7%. The staff recommend a 3% increase to ensure competitive practice and retention for employees. The full salary range (lower and upper end) will increase by 3% Please note, not all positions are filled or budgeted, but are still listed on the schedule to ensure position control.

FISCAL IMPACT
The fiscal impact for the 3% cost of living adjustment is $55,000 for this fiscal year. The amount has already been factored into the FY 2025/26 budget.

ATTACHMENTS

1. Salary Schedule for FY 2025/2026

2. Resolution

Page 37 of 75 ends

Bottom Top Bottom Top
Town Manager
Assistant Town Manager $190,962 $246,129 salary
Town Clerk $120,119 $157,060
Administrative Services Manager $127,308 $167,622 salary Senior Administrative Analyst $120,119 $157,060 salary
Administrative Analyst $103,941 $129,411 $49.97 $62.22
Administrative Assistant $77,441 $93,863 $37.23 $45.13
Finance Director $180,353 $235,520
Senior Accountant $114,577 $137,917
Finance Technician $58,091 $101,524 $27.93 $48.81
Planning and Building Director $180,353 $235,520
Deputy Building Official $121,422 $180,138 $58.38 $86.60 Senior Planner $122,686 $172,873 $58.98 $83.11
Associate Planner $103,440 $141,229 $49.73 $67.90
Assistant Planner $94,972 $128,187 $45.66 $61.63
Senior Development Review Technician $88,142 $111,646 42.38 53.68 Development Review Technician I/II $57,077 $100,112 $27.44 $48.13 Town Engineer $185,400 $210,120
Engineering Technician $88,141 $111,646 42.38 53.68
Maintenance Worker III $96,707 $135,617 $46.49 $65.20
Maintenance Worker II $88,470 $110,745 $42.53 $53.24
Maintenance Worker I $70,147 $99,574 $33.72 $47.87
Consultant/Intern/Temporary Help - - $25.00 $175.00
Notes:

1. All hourly positions are based on a 40.0 hour work week (2,080 hours per year) unless noted otherwise.

2. Not all classifications detailed above are authorized to be filled, please refer to the Town's budget for authorizations.

3. Portola Valley defaults to California State Minimum Wage rates Public Works / Facilities Maintenance
salary
salary
salary
salary
Planning & Building
salary
Finance
set by contract salary
Town of Portola Valley
Salary Schedule
FY 2025-26 Salary Schedule:

Administration
Annual Range Hourly Range
Attachment 1

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RESOLUTION NO. 2971-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY ADOPTING THE UPDATED SALARY SCHEDULE FOR FISCAL YEAR 2025/2026 WHEREAS, California Code Regulations (CCR), Title 2, Section 570.5, was adopted by CalPERS to provide specific requirements on how public agencies should document pay rates for public employees; and
WHEREAS, the Interim Town Manager has recommended the annual salary adjustment at 3% for all classifications for the 2025/2026 Fiscal Year; and WHEREAS, at the June 25th, 2025, meeting the Town Council of the Town of Portola Valley also considered the recommendation to provide staff with the annual Consumer Price Index / Cost of Living Adjustment based on past practice and consistent with practices in other municipalities;
WHEREAS, to comply with 2 CCR Section 570.5, the Town’s salary schedule listing all titles for every employee position, the pay rate for each position, and the time base for each pay rate must be adopted by the Town Council; and WHEREAS, the attached salary schedule (Attachment 1) shall amend and replace the salary schedule adopted in April 2024 via this resolution; and NOW THEREFORE, the Town Council of the Town of Portola Valley does hereby RESOLVE as follows:

The Town Council does hereby approve and adopt the Salary Schedule attached hereto as Attachment 1, effective June 25, 2025, the beginning July 1, 2025, of Fiscal Year 2025/2026.

PASSED AND ADOPTED this 25th day of June, 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

By: __________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Attachment 2

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Hold a Public Hearing to adopt a resolution authorizing the FY 2025-26 Operating and Capital Budget

REPORT SUMMARY
Adopting the budget is one of the key responsibilities of the Town Council. The budget establishes the resources for the top Council priorities and communicates those priorities to the community and the staff.

The development of the FY 2025-26 budget reflects the challenges of providing services during a time of fiscal uncertainty and community questioning. It is important that we identify which services and outcomes are most important to the community, the committees, and the Council. This new fiscal year will require substantial commitment to solve the stark reality of the financial challenges that lie ahead.

This budget will require some reliance on the unreserved fund balance. The General Fund, with which the Council has broad discretion, will require use of approximately $0.22 million in reserves.

To set the stage for a lengthier analysis later, below is a summary of the Council’s direction on priorities from their April 2025 discussion.

Council Priorities
Earlier this year at the April 9, 2025, Town Council meeting, the Town Council approved the following Council Priorities for FY 2025-26:
• Fiscal Responsibility and Long-term Viability
• Safety
• Responsible Land Use
• Operational Efficiency and Effectiveness

TOWN OF PORTOLA VALLEY

STAFF REPORT

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Page 2 ends

General Fund Budget and Fiscal Forecast June 11, 2025
In addition to these priorities, the Town Council has identified subject matter areas for staff to focus on including:
• Completing the backlog of annual audits
• Completing the Safety Element
• Focus on challenges confronting the Planning & Building Department • Recruit Town Manager and Planning & Building Director • Determine best method to communicate Town projects to the community High Level Analysis of the Proposed Budget
It is important to note that the 2025 budget was balanced through not filling vacant positions and deferring Capital Improvement Projects funded through General Fund transfers. Balancing the budget through vacancy savings is not sustainable and masks the true cost of services being provided. Delaying Capital Improvement Plan projects defers maintenance and the increased cost that is associated. Although the budget assumes a permanent Town Manager, Engineer, and Building and Planning Director will be in place for the year, recruitment and retention continue to plague the town and limits staff effectiveness in providing the services that the residents of Portola Valley need.

All Funds Overview
In total, the proposed budget projects a spending plan of $10,780,694, including the use of $647,450 in reserves. This represents an 8.3% increase over the 2025 budget.

Although the 2025 budget was balanced, General Fund reserves have decreased over the past three fiscal years due to the increase in the Sheriff’s contract, additional use of consultants for the Housing Element, and loss of ARPA funds. The use of reserves is not sustainable, requiring thoughtful consideration on how to rebalance services and identify new revenue sources.

General Fund Overview
The proposed FY 2025-26 budget anticipates a General Fund budget of $8,167,859 including a deficit of $215.086. With the General Fund reserve below an estimated $2.5 million, the Town Council modified the Minimum Fund Balance Policy at its June 11, 2025, meeting from 60% of operating expenses to 20%. Reducing the threshold provides more flexibility in the budget to meet the financial challenges that lie ahead.

General Fund Revenue
Overall, projected General Fund revenues total $7,952,775, an increase of $472,900 (or

6.32%) when compared to the prior year’s budgeted amount. Few revenue sources are showing significant changes; those changes of note, or those fees of import to the Town’s General Fund revenues are as follows:

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Page 3 ends

General Fund Budget and Fiscal Forecast June 11, 2025
• Property Taxes - Property Tax remains the Town's primary source of revenue.

During the coming year, other sources should be identified. Property Tax revenues include Education Revenue Augmentation Funds (ERAF) of $300,000, and Vehicle License Fees (VLF) of $425,000, although there is the possibility that this source of property tax will no longer be available.
• Utility Users' Taxes (UUT) and Franchise Fees - These two sources are important revenue for Town Services. UUT are derived from users' consumption of utility services, and franchise fees are charged to utilities for their use of Town roads, right-of-way, and other Town-owned property.

Both revenue sources continue to grow, albeit at a modest rate.

General Fund Expenditures
General Fund expenses are projected to be $8,167,859, an increase of $688,074 9 (or

9.2%) in comparison to the prior year’s budgeted amount. The budget funds 15.5 FTE to provide services varying from administrative, building and planning, recreational, and public works.

No new positions are recommended this year, although employee costs increased by about $303,112 due to benefit changes, filling of vacant positions, and salary modifications. Other significant changes in the General Fund budget include:
• An increase in the Police Services budget of $335,545 due to the increase in the contract.
• An increase in the Public Works budget $154,146 if current positions remained filled and additional contractors of $100,000 to augment current staffing resources. • An increase in the Town Manager budget of $114,946 assuming a permanent Town Manager is in place by August and $70,000 budgeted for polling and communication consultants in anticipation of a ballot measure being placed on the November 2026 election.

Capital Improvement Plan
The FY 2025-26 Proposed Capital Improvement Plan Budget of $1.36 million includes the following expenditures:
• $900,000 for road resurfacing.
• $50,000 for a storm drain assessment.
• $20,000 for emergency storm repairs.
• $30,000 for resurfacing the town courts.
• $96,000 for repairing the Valley Oak trail bridges and other trail rehabilitation needs.
• $264,000 for facilities improvements including a complete overhaul of the IT system at the Schoolhouse.

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General Fund Budget and Fiscal Forecast June 11, 2025
On May 14, 2025, the Town Council adopted a Donation and Gift Acceptance policy. It is anticipated that with this formal policy, residents and other community members may contribute funding towards a town approved project in lieu of a transfer from the General Fund.

Focus on Land Use Projects and Programs
Now that the Town is substantially compliant with the State housing requirements and the Housing Element has been certified, additional work is still needed post adoption. Focus is now shifted on updating the Safety Element. The budget includes additional consulting costs related to post-adoption and Safety Element updates in addition to its current roster of consultants to provide the day-to-day services related to building and planning.

Forecasting the Future
The Town is facing an uncertain future with its current structural deficit. Costs are and will continue to exceed revenues on a consistent basis. Over the next two fiscal years and without new revenue, nearly $1 million in cost reductions will need to be identified to maintain the 20% minimum reserve threshold. These reductions will drastically reduce staffing levels and will severely impact the level of services that the Town provides.

Please click on the link below to view the proposed budget document. https://stories.opengov.com/portolavalleyca/published/JclWeCw47

ATTACHMENTS

1. Resolution

2. All Fund Summary

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RESOLUTION NO. 2972-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN

OF PORTOLA VALLEY ADOPTING THE OPERATING
AND CAPITAL BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, the Town Manager has reviewed and analyzed the Town of Portola Valley's finances and has projected revenues and expenditures for Fiscal Year 2025-26; and
WHEREAS, the Finance Director presented the proposed budget to the Town’s Finance Committee on June 16, 2025, and to the Town Council on June 11, 2025, for review and consideration; and
WHEREAS, the Town Council conducted a noticed public hearing on June 25, 2025, to review the proposed operating and capital budget.

NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE the following:

1. To adopt the Town's Fiscal Year 2025-26 operating and capital budgets, overall reflecting the following:
a. Projected revenues: $11,802,733
b. Projected expenditures & transfers: $10,780,694

2. The budget shall be effective July 1, 2025.

3. The amount of the 2025-2026 Fiscal Year operating and capital budget for each account area of the budget may be drawn upon in the form of warrants issued for payment of demands and certified in accordance with the provisions of the California Government Code Sections 37208 and 37209.

4. The Town Manager shall periodically report to the Town Council the amount and classification of revenues received and expenditures made.

5. A copy of the adopted budget shall be kept on file with the Town Clerk of the Town of Portola Valley, as the official budget of the Town of Portola Valley for the 2025-2026 Fiscal Year.

PASSED AND ADOPTED this 25th day of June, 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

Attachment 1

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By: __________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk

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$8,167,861 $8,167,861 $0
$254,973 $234,973 $20,000
$17,100 $16,500 $600
$166,600 $155,000 $11,600
$819,000 $15,000 $804,000
$78,000 $78,000 $0
$407,814 $394,767 $13,047
$1,300 $0 $1,300
$421,130 $421,130 $0
$78,000 $75,000 $3,000
$204,745 $150,000 $54,745
$31,200 $30,000 $1,200
$135,000 $115,000 $20,000
$100,000 $100,000 $0
$302,366 $302,366 $0
$23,756 – $23,756
$2,295 – $2,295
$46,596 – $46,596
$69,997 $50,097 $19,900
$475,000 $475,000 $0
$11,802,733 $10,780,694 $1,022,039
All
101 - General Fund
201 - Grants
202 - Public Safety Sales Tax
203 - Public Safety/COPS
204 - Open Space
205 - Library Fund
206 - Gas Tax
208 - Frog Pond OS Rd
Remnant
211 - Measure ATrans Sales
Tax
212 - Measure M Motor
Vehicle Fees
213 - Measure WTrans Sales
Tax
221 - Park In Lieu
222 - Inclusion In Lieu
225 - ARPA Coronavirus
Recovery Funds
401 - Capital Projects Fund
501 - Crescent Maint District
502 - Portola Valley Ranch
Maint District
504 - Wayside Road II Maint
District
505 - Woodside Highlands
Maint District
701 - Customer Deposits

ALL TOTAL
FY 25-26 PROPOSED OPERATING & CAPITAL BUDGET BUDGET SUMMARY Revenues Expenses Variance
June 20, 2025 1:13 PM Page 1 of 1 Portola Valley
FY 2025-26 Budget - All Funds
06/16/2025
Attachment 2

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RECOMMENDATION
Staff recommends that the Town Council adopt a resolution establishing the Gann Appropriations Limit of $5,624,087 for Fiscal Year 2025-26.

BACKGROUND
California Proposition 4 (1979), also known as the Gann Limit, was approved by voters with the goal of keeping state and local government spending, capped at 1978-79 levels, allowing for adjustments using specified growth factors such as changes in population and inflation. California Proposition 111 (1990) amended the calculation to start with actual appropriations in Fiscal Year 1986-87.

DISCUSSION
Each year, local agencies must adjust its Appropriation Limit by two factors, the change in the cost of living and the change in population. Local agencies can select the change in per capita income, or the change in nonresidential new construction for the cost-of-living factor. For the population factor, local agencies can select either the change in Town population or County population. The California Department of Finance is required to provide an estimate of the change in per capita income and changes in population for town and county each year. The change in nonresidential new construction is provided by the County Assessor’s office.

Appropriations subject to the limit include proceeds from taxes, any money received from the state for unrestricted purposes, and interest earned from the investment of taxes.

Revenues excluded from the limit calculation include user fees. Other exclusions to the limit calculation are costs related to debt service, qualified capital outlay, court orders, or federal mandates.

TOWN OF PORTOLA VALLEY

STAFF REPORT

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Fiscal Year 2025-26 Gann Appropriations Limit June 25, 2025

CALCULATION
Using the Fiscal Year 2025-26 Proposed Budget 4, the Town’s Appropriation Limit is $5,624,087.

Price Factor
Change in Per Capita Income (CPI) 6.44
Change in nonresidential new construction 3.68
Population Factor
Change in population – Portola Valley -0.02
Change in population – San Mateo County 0.07
Selecting the change in per capita income (3.62%) and the change in county population (-

0.40%) are the most favorable to the town. Using these factors, the combined adjustment factor for Fiscal Year 2025-26 is 1.032.

Adjustment Factor
Change in County Population 1.007
Change in Per Capita Income (CPI) 1.064
Combined Adjustment Factor 1.065
Applying the combined adjustment factor of 1.065 to the Fiscal Year 2024-25 limit of $5,280,1114, the Town’s Fiscal Year 2025-26 Limit is $5,624,087.

Utilizing the Appropriations Limit worksheets compiled by Michael Coleman with the League of California Cities and the Fiscal Year 2025-26 revised budget, the total appropriations subject to the Limit is $4,953,135.

FISCAL IMPACT
No impact.

ATTACHMENT

1. Resolution

2. FY 2025-26 Department of Finance Price Factor and Population Memo

3. Gann Limit Calculation Worksheets

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1 RESOLUTION NO. 2973-2025

RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF PORTOLA VALLEY ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2025-2026 PURSUANT TO ARTICLE XIII.B OF THE CALIFORNIA

CONSTITUTION
WHEREAS, the Town is required to adjust the Appropriation Limit annually pursuant to Article XIII.B of the State Constitution
WHEREAS, the limit can be adjusted annually by the change in cost of living and change in population factors provided by the Department of Finance, and; WHEREAS, using the change in county population (0.07) and change in per capita income (6.44) are the most favorable factors to the Town, and; WHEREAS, the total annual appropriations subject to the limit has been calculated by the Finance Director in accordance with Article XIII.B and Government Code Section 7902, and;
WHEREAS, the annual appropriation limit for Fiscal Year 2025-26 is $5,624,087.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley that the Fiscal Year 2025-26 Annual Appropriation Limit has been determined to be $5,624,087.

PASSED AND ADOPTED this 25th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By: _______________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Attachment 1

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May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit.

Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025. Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director
By:

ERIKA LI
Chief Deputy Director
Attachment
Attachment 2

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May 2025
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.
2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100
Population converted to a ratio: 0.28 + 100 = 1.0028
100
Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674

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FISCAL YEAR 2025-26 About the Data
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County Percent Change 24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25 Total Population 1-1-25
Portola Valley Town San Mateo -0.02 4,286 4,285 4,285
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

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FISCAL YEAR 2025-26
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County
Percent Change
24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25
Total Population
1-1-25
County Total San Mateo 0.07 747,647 748,196 748,337

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1 City Portola Valley FY 2025-26
a b c
Revenue Source Proceeds of Taxes Non-Proceeds of Taxes Total Taxes
Property Tax 4,172,809 4,172,809
Sales and Use Tax 325,000 325,000
Transactions and Use Tax - -
Business License Tax 115,000 115,000
Utility Users Tax 1,173,000 1,173,000
Transient Occupancy Tax - -
Documentary or Real Property Transfer Taxes 175,000 175,000 Parcel Taxes - -
Other Taxes - -
Fees From Worksheet #2 => 272,302 969,398 1,241,700
Benefit Assessments - -
Franchises (Cable/Video, Solid Waste, Energy, etc) 424,000 424,000 Fines, Forfeitures, and Penalties 2,500 2,500
Rents, Royalties, and Concessions 161,000 161,000
Gifts 100,000 100,000
Licenses and Permits
Include regulatory licenses and permits as regulatory fees in Worksheet 2.

Include public property, facility or equipment rental licenses/premits in "rents" above Include business license taxes in "taxes" above.

From State
Motor Vehicle License Fee 7,500 7,500
Homeowners Property Tax Relief Reimb 8,066 8,066
Williamson Act -
Motor Vehicle Fuel (gasoline) Tax 253,314 253,314
Proposition 42 Gasoline Sales Tax -
Citizens Option for Public Safety (COPS) 163,600 163,600 Proposition 172 Public Safety Sales Tax 16,500 16,500
State Mandate Reimbursements -
Other discretionary state grants and aid -
Other non-discretionary state grants and aid 632,375 632,375 Repealed Subventions
Criminal Justice Fee (Booking Fee) Relief -
Discretionary Local Assistance (1999-00, 2000-01) -
Police Tachnology Grants (CLEEP) -
Liquor License Fees -
Highway Carriers Uniform Business Tax -
Financial Aid to Local Agencies -
Business Inventory Exemption Reimbursement -
Trailer Coach / Mobile Home VLF -
1978 -79 Bailout Funds -
Other Governments
Federal General Revenue Sharing -
Federal CDBG -
Housing (HUD) -
Disaster Reimbursement -
Other 1,330,357 1,330,357
Other Miscellaneous
Sale of property (See "qualified Capital Outlays") -
Interfund Transfers - - -
1 Sub-Total non-interest revenues 6,248,677 4,053,044 10,301,721 2 Interest Earnings 402,283 523,717 926,000
3 Reserve Withdrawals -
4 Total 6,650,960 4,576,761 11,227,721
10,301,721
©2016 Michael Coleman. Use with attribution.

Worksheet #1
Proceeds of Taxes
Total revenue plus reserve withdrawals (1C + 3C)
Attachment 3

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City FY 2025-26
a i ii b=i+ii c=b-a d
Program Area Fee Revenue Direct Costs
Allocated
Overhead Total Costs
Costs minus
Revenues
Revs >
Costs?
1 - - - - -
2 - - - - -
3 49,000 856,114 856,114 807,114 -
4 240,500 696,456 696,456 455,956 -
5 722,200 458,898 458,898 (263,302) 263,302
6 230,000 221,000 221,000 (9,000) 9,000
7 - - - - -
8 - - - - -
9 - - - - -
10 - - - - -
11 - - -
12 - - -
13 - - -
14 - - -
15 - - -
16 Proceeds of Taxes => 272,302
= sum of column d
Non-Proceeds of taxes => 969,398
©2016 Michael Coleman. Use with attribution. =sum of column a minus d16 Police - Law Enforement
Transportation - Public Works
Planning and Development
Building, Construction and Fire Safety
Parks and Recreation, museums, etc.

Water
Sewer
Solid Waste
Other
General Gov't - Management/Support
Worksheet #2
Regulatory Fees, User Fees & Charges
Portola Valley

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City FY 2025-26
Amount
Court Orders
sub-total -
Federal Mandates
165,359
227,030
sub-total 392,389
Qualified Capital Outlay
970,000
244,000
91,436
sub-total 1,305,436
Qualified Debt Service
sub-total -
Total Exclusions 1,697,825
©2016 Michael Coleman. Use with attribution.

Street Resurfacing
Facility Improvements
Open Space Improvements
ACA Mandate
Social Security/Medicare
Worksheet #3
Excluded Appropriations
Portola Valley

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4 City FY 2025-26
Amount
a) Non-interest Tax Proceeds 6,248,677
b) Minus Exclusions 1,697,825
c) Net invested proceeds from taxes 4,550,852
d) Total revenue plus reserve withdrawls 10,475,421
e) Proceeds of taxes as a percentage of revenues 0.434431418 f) Interest earnings - Total 926,000
g) Amount of interest earned from "proceeds of taxes" 402,283 ©2016 Michael Coleman. Use with attribution.
e * f
c / d
Worksheet #4
Interest Allocation
Portola Valley
Source
from Worksheet #1
from Worksheet #3
a-b
from Worksheet #1
To

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5 City
For
Fiscal Year Jan 1
City
Population
Countywide
Population Jan 1
City
Population
Countywide
Population
City %
Change
County %
Change
1986-87 1985 4,020 614,400 1986 4,070 618,600 1.2% 0.7% 1987-88 1986 4,070 618,600 1987 4,150 622,600 2.0% 0.6% 1988-89 1987 4,150 622,600 1988 4,170 629,800 0.5% 1.2% 1989-90 1988 4,170 629,800 1989 4,220 638,300 1.2% 1.3% 1990-91 1989 4,220 638,300 1990 4,210 647,400 -0.2% 1.4% 1991-92 1990 4,210 647,400 1991 4,125 651,093 -2.0% 0.6% 1992-93 1991 4,125 651,093 1992 4,141 657,980 0.4% 1.1% 1993-94 1992 4,141 657,980 1993 4,184 664,394 1.0% 1.0% 1994-95 1993 4,184 664,394 1994 4,235 668,711 1.2% 0.6% 1995-96 1994 4,235 668,711 1995 4,289 673,274 1.3% 0.7% 1996-97 1995 4,289 673,274 1996 4,312 677,926 0.5% 0.7% 1997-98 1996 4,312 677,926 1997 4,359 685,153 1.1% 1.1% 1998-99 1997 4,359 685,153 1998 4,393 693,089 0.8% 1.2% 1999-00 1998 4,393 693,089 1999 4,595 724,367 4.6% 4.5% 2000-01 1999 4,595 724,367 2000 4,622 730,029 0.6% 0.8% 2001-02 2000 4,622 730,029 2001 4,505 720,147 -2.5% -1.4% 2002-03 2001 4,505 720,147 2002 4,505 720,147 0.0% 0.0% 2003-04 2002 4,505 720,147 2003 4,507 717,006 0.0% -0.4% 2004-05 2003 4,507 717,006 2004 4,494 717,041 -0.3% 0.0% 2005-06 2004 4,494 717,041 2005 4,483 712,386 -0.2% -0.6% 2006-07 2005 4,483 712,386 2006 4,538 723,453 1.2% 1.6% 2007-08 2006 4,538 723,453 2007 4,553 724,104 0.3% 0.1% 2008-09 2007 4,553 724,104 2008 4,618 733,386 1.4% 1.3% 2009-10 2008 4,618 733,386 2009 4,639 739,171 0.5% 0.8% 2010-11 2009 4,639 739,171 2010 4,671 745,563 0.7% 0.9% 2011-12 2010 4,671 745,563 2011 4,725 754,061 1.2% 1.1% 2012-13 2011 4,725 754,061 2012 4,391 724,452 -7.1% -3.9% 2013-14 2012 4,391 724,452 2013 4,411 729,196 0.5% 0.7% 2014-15 2013 4,411 729,196 2014 4,448 735,484 0.8% 0.9% 2015-16 2014 4,448 735,484 2015 4,480 745,051 0.7% 1.3% 2016-17 2015 4,480 745,051 2016 4,527 752,978 1.0% 1.1% 2017-18 2016 4,527 752,978 2017 4,751 765,894 4.9% 1.7% 2018-19 2017 4,751 765,894 2018 4,707 770,063 -0.9% 0.5% 2019-20 2018 4,707 770,063 2019 4,767 773,994 1.3% 0.5% 2020-21 2019 4,767 773,994 2020 4,659 774,350 -2.3% 0.0% 2021-22 2020 4,659 774,350 2021 4,607 773,108 -1.1% -0.2% 2022-23 2021 4,607 773,108 2022 4,560 765,245 -1.0% -1.0% 2023-24 2022 4,560 765,245 2023 4,283 744,552 -6.1% -2.7% 2024-25 2023 4,283 744,552 2024 4,249 741,565 -0.8% -0.4% 2025-26 2024 4,286 747,647 2025 4,285 748,196 -0.02% 0.07% 2026-27 2025 4,285 748,196 2026 -100.0% -100.0%
Select highest population factor for the year (column e or f) to Worksheet 7 ©2016 Michael Coleman. Use with attribution.

Worksheet #5
Population Changes
Portola Valley

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6 City
a b c d
NRAV ARpy = b ÷ c
Factors for
Fiscal Year published
Dollar Value
of New
Nonresidential
Construction in the
jurisdiction from …
Total
secured and
unsecured
assessment roll
in the jurisdiction for …
Source: County
Assessor
Source: County
Assessor
1987-88 3.47% May 1, 1987 1986 to 1987 1986
1988-89 4.66% May 1, 1988 1987 to 1988 1987
1989-90 5.19% May 1, 1989 1988 to 1989 1988
1990-91 4.21% May 1, 1990 1989 to 1990 1989
1991-92 4.14% May 1, 1991 1990 to 1991 1990
1992-93 -0.64% May 1, 1992 1991 to 1992 1991
1993-94 2.72% May 1, 1993 1992 to 1993 1992
1994-95 0.71% May 1, 1994 1993 to 1994 1993
1995-96 4.72% May 1, 1995 1994 to 1995 1994
1996-97 4.67% May 1, 1996 1995 to 1996 1995
1997-98 4.67% May 1, 1997 1996 to 1997 1996
1998-99 4.15% May 1, 1998 1997 to 1998 1997
1999-00 4.53% May 1, 1999 1998 to 1999 1998
2000-01 4.91% May 1, 2000 1999 to 2000 1999
2001-02 7.82% May 1, 2001 2000 to 2001 2000
2002-03 -1.27% May 1, 2002 2001 to 2002 2001
2003-04 2.31% May 1, 2003 2,063,840 2002 to 2003 90,651,266 2002 2.28% 2004-05 3.28% May 1, 2004 4,285,343 2003 to 2004 108,615,841 2003 3.95% 2005-06 5.26% May 1, 2005 493,832 2004 to 2005 138,069,341 2004 0.36% 2006-07 3.96% May 1, 2006 3,886,174 2005 to 2006 159,483,799 2005 2.44% 2007-08 4.42% May 1, 2007 13,986,860 2006 to 2007 107,600,117 2006 13.00% 2008-09 4.29% May 1, 2008 9,718,164 2007 to 2008 159,244,460 2007 6.10% 2009-10 0.62% May 1, 2009 4,436,230 2008 to 2009 91,708,256 2008 4.84% 2010-11 -2.54% May 1, 2010 718,758 2009 to 2010 25,165,774 2009 2.86% 2011-12 2.51% May 1, 2011 1,194,721 2010 to 2011 43,395,199 2010 2.75% 2012-13 3.77% May 1, 2012 547,657 2011 to 2012 125,185,605 2011 0.44% 2013-14 5.12% May 1, 2013 840,635 2012 to 2013 155,344,454 2012 0.54% 2014-15 -0.23% May 1, 2014 3,258,495 2013 to 2014 146,896,141 2013 2.22% 2015-16 3.82% May 1, 2015 1,648,134 2014 to 2015 202,529,131 2014 0.81% 2016-17 5.37% May 1, 2016 8,111,684 2015 to 2016 136,120,621 2015 5.96% 2017-18 3.69% May 1, 2017 1,102,713 2016 to 2017 189,661,534 2016 0.58% 2018-19 3.67% May 1, 2018 15,121,338 2017 to 2018 185,989,997 2017 8.13% 2019-20 3.85% May 1, 2019 5,882,370 2018 to 2019 203,120,876 2018 2.90% 2020-21 3.73% May 1, 2020 13,438,739 2019 to 2020 190,094,332 2019 7.07% 2021-22 5.73% May 1, 2021 4,779,669 2020 to 2021 212,702,163 2020 2.25% 2022-23 7.55% May 1, 2022 6,315,003 2021 to 2022 252,921,622 2021 2.50% 2023-24 4.44% May 1, 2023 4,765,697 2022 to 2023 236,374,746 2022 2.02% 2024-25 3.62% May 1, 2024 4,775,583 2023 to 2024 247,428,806 2023 1.93% 2025-26 6.44% May 1, 2025 7,763,705 2024 to 2025 211,017,128 2024 3.68% 2026-27 May 1, 2026 2025 to 2026 2025
©2016 Michael Coleman. Use with attribution.

Worksheet #6
Cost of Living Adjustment Factors
Portola Valley
Percentage
Change in
Per Capita
Personal
Income
Change in
assessment roll
due to addition of
local nonresidential
Source: Calif Dept of Finance new construction

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7 City FY 2025-26
Amount
a) Prior Year Appropriations Limit 5,280,114
b) Adjustment Factors percent ratio
1) Population Change 0.07% 1.001
Population in city or county? county
2) Cost of Living 6.44% 1.064
State CPI or % New non-residential? CPI
3) Combined adjustment factor 1.065
c) Adjusted Limit 5,624,087
d) Alterations
Transfer of Financial Responsibility
Transfer to Fees
Emergency
Voter Override
Total Alterations -
e) Appropriations Limit - Current Year 5,624,087
©2016 Michael Coleman. Use with attribution.

Select from Worksheet 5
"city" or "county"
Select from Worksheet 6
"CPI" or "%new non-resid AV"
b1 * b2
a * b3
sum of d
c + d
Worksheet #7
Appropriations Limit
Portola Valley
Source
Prior year schedules

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________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: June 25, 2025
RE: Reauthorizing the Town Treasurer as the Authority for Management of the Town’s Investment Programs

RECOMMENDATION
Adopt a resolution naming the Town Treasurer as the Authority for Management of the Town’s Investment Programs and approving the Town’s Investment Policy.

BACKGROUND
Per California Government Code Section 53607 (Attachment 1), a legislative body of a municipality may delegate, for a one-year period, the authority to manage investment programs to that body’s treasurer.

The Town’s Municipal Code Title 2 Chapter 2.08.020 enables the Town Manager to serve as the Town Treasurer (Attachment 2).

DISCUSSION
The California Government Code only authorizes such delegation for a one-year period.

Staff recommends reappointing, pursuant to the Town of Portola Valley Municipal Code, the Town Manager to continue to manage investment programs for the next fiscal year.

Per the Town’s Investment Policy (Attachment 3), day-to-day operations shall be delegated to the Finance Director; the Town Manager will continue to consult with the Finance Committee on present and future investments.

FISCAL IMPACT
None

ATTACHMENT

1. Resolution

2. California Government Code Section 53607

3. Town of Portola Valley Municipal Code Title 2 Chapter 2.08.020

4. Town of Portola Valley Investment Policy

TOWN OF PORTOLA VALLEY

STAFF REPORT

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1 RESOLUTION NO. 2974-2025

RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF PORTOLA VALLEY AUTHORIZING THE TOWN TREASURER AS THE AUTHORITY FOR MANAGEMENT OF THE TOWN’S INVESTMENT POLICY AND PROGRAMS PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 53607 WHEREAS, the Town is required to annually delegate the authority to manage the Town’s investment policy and programs to the Town Treasurer pursuant to Government Code Section 53607
WHEREAS, the delegation is effective from July 1, 2025, through June 30, 2026, and;
WHEREAS, the Town Manager can serve as the Town Treasurer pursuant to Municipal Code Title 2 Chapter 2.08.020, and;
WHEREAS, the day-to-day management of the Town’s investment program can be delegated to the Finance Director pursuant to the Town’s Investment Policy and Government Code Section 53600/1, and;
WHEREAS, the Investment Policy has been reviewed with no proposed amendments.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley authorizes the following,

1. The Town Treasurer has the authority to manage the Town’s investment policy and programs from July 1, 2025, through June 30, 2026.

2. The Town Manager can serve as Town Treasurer and can delegate dayto-day management of the investment program to the Finance Director

3. The investment policy has been renewed for Fiscal Year 2025-26 PASSED AND ADOPTED this 25th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By: _______________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Attachment 1

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State of California

GOVERNMENT
CODE
Section 53607
53607. The authority of the legislative body to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased, may be delegated for a one-year period by the legislative body to the treasurer of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make monthly report of those transactions to the legislative body. Subject to review, the legislative body may renew the delegation of authority pursuant to this section each year.
(Amended by Stats. 1996, Ch. 749, Sec. 6. Effective January 1, 1997.) Attachment 2

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2.08.020 – Town Treasurer
The Town manager shall serve as the town treasurer. The town treasurer shall maintain the account of the town in accordance with the approved final budget and accepted municipal accounting procedures and shall perform such other duties as set forth in the general laws of the state. (Ord. 2015-406 §§ 3, 4, 2015)
Attachment 3

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Town of Portola Valley
Investment Policy
Originally Adopted: December 10, 2003
Revised: November 8, 2017
Revised: November 28, 2018
Revised: August 14, 2019

1.0 MISSION STATEMENT
It is the policy of the Town of Portola Valley to invest public funds in a manner which will provide the maximum security with best investment returns, while meeting the daily cash flow demands of the entity. The Town’s portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law.

2.0 SCOPE
This investment policy applies to all financial assets of the Town of Portola Valley. These funds are audited annually and accounted for in the Financial Statements. This policy is applicable, but not limited to all funds listed below:

General Fund
Special Revenue
Restricted Funds
Trust Funds
Any other Town Funds or funds held for the exclusive benefit of the Town of Portola Valley and under the direction of Town of Portola Valley officials.

2.1 Pooling of Funds Except for cash in certain restricted funds, the Town will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

3.0 OBJECTIVES
In order of priority, the primary objectives of the investment activities shall be:

3.1 Safety Safety of the principal is the foremost objective of the investment program. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

3.2 Liquidity The investment portfolio will remain sufficiently liquid to enable the Town of Portola Valley to meet all operating requirements that might be reasonably anticipated.

3.3 Return or Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and Attachment 4

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the cash flow characteristics of the portfolio. Return on investment is of secondary importance compared to the safety and liquidity objectives described above.

4.0 STANDARDS OF CARE

4.1 Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence and discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the “prudent investor” standard (California Government Code 53600.3) and shall be applied in the context of managing an overall portfolio.

Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s risk or market price changes, provided deviations from expectation are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.2 Delegation of Authority Authority to manage the investment program is derived from California Government Code (CGC) 53600/1, et seq.

Management responsibility for the investment program is hereby delegated to the Treasurer. Daily management responsibility of the program may be delegated to the Finance Director, who shall establish procedures and operate the investment program consistent with this investment policy.

Procedures may include, but not be limited to, references to: safekeeping, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions.

No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.

4.3 Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions

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with the same individual with whom business is conducted on behalf of the Town.

4.4 Internal Control Separation of functions between the Treasurer, Finance Director, and Finance Committee is designed to provide an ongoing internal review to prevent the potential for converting assets or concealing transactions.

Investment decisions are made by the Treasurer and executed by the Finance Director. All wire transfers initiated by the Finance Director must be reconfirmed by the appropriate financial institution to the Accounting Technician and approved by the Treasurer. Timely bank reconciliation is conducted to ensure proper handling of all transactions The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Finance Director and Accounting Technician on a monthly basis. Internal controls will be documented by staff.

5.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Treasurer may select any financial institution/broker/dealer selected by credit worthiness that is authorized to provide investment services in the State of California. For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the FINRA Financial Industry Regulatory Authority.

6.0 AUTHORIZED INVESTMENTS

6.1 Investment Types The Town of Portola Valley is empowered by CGC 53601 et seq. to invest in the following:
 Local Agency Investment Fund (LAIF), a special fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum -allowed by the State. LAIF will have its own investment policy that will differ from the Town.  United States Government Agency Bonds.
 United States Treasury Bills, Notes and Bonds.
 Mutual funds or exchange traded funds investing over 80% of assets in either:
o 1) short to medium term corporate bonds holding an average credit rating of “A” or better not to exceed 30% of surplus funds, or o 2) short to medium term Federal Agency or U.S. Government sponsored enterprise obligations.
 Pools and other investment structures incorporating investments permitted in CGC 53601 and 53635, such as Local Government Investment Pools sponsored by Counties and Joint Powers Authorities.

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These entities may have their own investment policy that will differ from that of the Town.
 Negotiable Certificates of Deposit issued by federally or state chartered banks or associations. No more than 30% of surplus funds can be invested in certificates of deposit.

Investment in derivatives of the above instruments shall require authorization by the Town Council. Any concentrated equity or bond holding (including any private note held by the Town), however obtained, must be sold and converted into approved investments as quickly as practicable, considering market liquidity and trading restrictions on such securities.

6.2 Collateralization All certificates of deposit must be collateralized by U.S.

Treasury obligations held by a third party with whom the Town has a current written custodial agreement. The Treasurer may waive this requirement up to the amount already insured by federal or state deposit insurance (FDIC).

7.0 APPROVAL AND REVISION
The Investment Policy shall be adopted by resolution of the Town of Portola Valley. The Policy will be reviewed as part of the annual budget process with any amendments to be approved by the Council.

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TOWN OF PORTOLA VALLEY

STAFF REPORT
____________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Mark Linder, Interim Town Manager
Corie Stocker-Pedalino, Assistant Town Manager
DATE: May 28, 2025
RE: Creation of a Town Council Subcommittee for work on Revenue Enhancement and associated work with Bryan Godbe & Catherine Lew

RECOMMENDATION
Staff recommends that the Town Council formally create a subcommittee to work with staff, as well as Bryan Godbe and Catherine Lew on Revenue Enhancement and associated work on a potential ballot measure.

BACKGROUND/DISCUSSION
The Town Council regularly utilizes subcommittees to collaborate on important work for the Town. Given the Town Council has identified Fiscal Responsibility and Long-term Viability as a priority, the creation of a subcommittee to lead and focus the efforts in this area is vital.

The Town is currently discussing and reviewing revenue enhancement options and receiving feedback from the Finance Committee to help guide the way forward. These efforts might result in a ballot measure(s) for the November 2026 election. This subcommittee will work with contracted project management and polling experts, Catherine Lew and Bryan Godbe on ballot measure potential options, while also collaborating with staff and committees/commissions.

This subcommittee will provide updates on status to the Town Council and work on outreach related to any revenue enhancement direction from the full Town Council. It is expected that this subcommittee will work together into November 2026.

FISCAL IMPACT
There is no fiscal impact related to creating a Town Council Subcommittee.

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_________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Catherine Engberg, Town Attorney
Mark Linder, Town Manager
DATE: June 25, 2025
RE: Appointment of Town Council Subcommittee to Identify Alternative Legal Counsel to advise the Town regarding MidPeninsula Regional Open Space District’s Proposed Lower Barn Project and Hawthorns Historic Complex Property
RECOMMENDED ACTION:

Appoint a Council subcommittee to identify alternative legal counsel to advise the Town regarding MidPeninsula Regional Open Space District’s proposed Lower Barn project and Hawthorns Historic Complex property.

BACKGROUND:

Shute, Mihaly & Weinberger (SMW) has provided Town Attorney services to the Town of Portola Valley since May 2023. As disclosed in its engagement letter with the Town, SMW has in the past and is currently representing both Midpeninsula Regional Open Space District (MROSD) and the Peninsula Open Space Trust (POST) on a variety of land use, conservation easement, land acquisition and disposition, and other matters throughout San Mateo County.

MROSD is planning for the future use and management of the Hawthorns Historic Complex property. MROSD’s Board formed a Historic Complex Ad Hoc Committee during the September 13, 2023 Board meeting to review and guide the high-level development of preliminary use and management ideas for the Historic Complex. In response to an unanticipated and valuable partnership opportunity related specifically to the Lower Barn, the Ad Hoc Committee shifted their attention in early 2024 to explore its rehabilitation and re-use as programming space that would serve people with disabilities and be made available to the broader public.

TOWN OF PORTOLA VALLEY

STAFF REPORT

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On January 22, 2205, the Board directed the General Manager to pursue a partnership for rehabilitating and programming the Lower Barn. More information is available:
https://www.openspace.org/sites/default/files/9%20-
%2020250122_HawthornsHistoricComplexLowerBarnPartnership_R-25-17.pdf In addition, POST holds a conservation easement located on the Hawthorns Historic Complex property, which could also create conflicts of interest.

DISCUSSION:

SMW’s representation of both MROSD and POST creates a potential conflict of interest were SMW to advise the Town with respect to processing MROSD’s proposed Lower Barn project and Hawthorns Historic Complex matter. SMW does not advise MROSD with respect to the Lower Barn project or the Hawthorns property, but it nevertheless raises a conflict under the rules of professional conduct. While it is possible to obtain conflict waivers that would allow SMW to represent all three entities, staff recommends that the Council consider retaining separate legal counsel.

Staff recommends that the Council appoint one or two Councilmembers to advise the Town Manager with respect to retaining legal counsel that specializes in land use and zoning matters to advise the Town on the Lower Barn project and, as appropriate, Hawthorns Historic Property. It is anticipated that the contract would be within the Town Manager’s signing authority.

FISCAL IMPACT
The cost of legal services related to processing any MROSD application would be largely reimbursed by the applicant.

SMW did not bill the Town for any time associated with preparation of this report. 1929778.2

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___________________________________________________________________________________ ___
TO: Members of the Town Council
FROM: Mary Hufty
DATE: June 12, 2025
RE: C/CAG Board of Director Liaison -alternate for Rebecca Flynn City/County Association of Governments of San Mateo County Board of Directors OVERVIEW: This is a very important meeting to understand as we consider a tax measure in 2026
The following documents associated with the June 12th C/CAG Board of Directors meeting have been added to the C/CAG Board of Director’s Website at: https://ccag.ca.gov/committees/board-of-directors-2/

2.1 a2: Letter from City of San Mateo dated May 6th 2025

4.2 A2 SB 63 Presentation

4.2 Public Comment
6:30 start
Item 1- roll call quorum 18 municipalities represented
Item 2- 101/SR92 Direct Connector C/CAG has been working on this since 2012- presentation by Transportation authority. Sound wall is planned and traffic will change direction according to commute. Very long environmental review and very prescriptive.

Outreach has to be focused. TA requires data and community support. Public comment will be in Fall 2026- early 2027
Cal trans is the construction lead. TA and C/Cag are partnering on the process. CEQA and environmental studies are underway EIR will be reviewed and . not requiring houses or parks to be removed.

Heavily effects Foster City and San Mateo and they had many questions and suggestions. .

The board will be hearing about this for years before construction. More comprehensive/ transparent than the EIR process we just went through with Alpine Terrace.

TOWN OF PORTOLA VALLEY
Liaison Memo

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The design has already gone back to the drawing board so that fears of eminent domain etc does not happen again. Highway projects do not usually get a lot of outreach. Use local projects.

Item 3- consent items approved 19 items withut questions Item 4- C/CAG Final Budget
FY26 comparison satisfactory, $33 million expenditures /year. ½ of Measure M goes to cities for stormwater management and street sweeping.

Federal grants are being received for water quality will end in 5 years. One Shoreline is supporting stormwater management as well.

Measure M
The C/CAG sponsored Measure M, approved by the voters of San Mateo County in 2010, impose an annual fee of ten dollars ($10) on motor vehicles registered in San Mateo County for transportation-related traffic congestion and water pollution mitigation programs. The revenue is estimated at $6.7 million annually over a 25 year period. Per the Expenditure Plan, 50% of the net proceeds will be allocated to cities/County for local streets and roads and 50% will be used for countywide transportation programs such as transit operations, regional traffic congestion management, water pollution prevention, and safe routes to school.

DMV vehicle registration 6.8 million. Decline in population continues.

Budget presentation was approved no public comment.

VMT (vehicles miles travelled) mitigate affordable housing VMT fees on land use developments provide jurisdictions a method of collecting funds for the mitigation of VMT-related transportation impacts which can be used to fund transportation infrastructure projects that will reduce the growth of VMT. A VMT fee can be used to complement a PTDM Policy by providing a source of funding for off-site improvements, as well as providing a mechanism for projects to satisfy required VMT reduction targets..

Opposing 4 letters voted on approved.

SB 63 allows a regional measure- polling done
Measure A renewal ½ cent +1/8 we need to be part of this regional measure, regional comesin at 50% +1, they are getting polling data. BART does not serve south county.

Used the agencies- MGO for polling – the deficits between the agency- Muni deficit is huge and growing. No income coming from parking. SAM TRANS is doing better.

How are we going to fund transportation in light of the upcoming regional measure?

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May is the Bay Area’s Affordable Housing Month – a time of conversations and events highlighting the impact of affordable housing in the Bay Area – staff from MTC and the Association of Bay Area Governments (ABAG) participated in three panel discussions and highlighted the agencies’ work in the housing sector.

MTC and ABAG work to further the housing strategies outlined in Plan Bay Area 2050, the Bay Area’s long-range plan for transportation, housing, the economy and the environment.

Tax measures will add up in 2026- County and town.

Multiple cities small and large across San Mateo County will be over 10% on sales tax after 2026. Good luck with understanding this one Rebecca! Portola Valley is not on the list so we are not as bad as a very large number of towns and cities in the county.

Also listened in to the legislative Committee- at 6PM
SB 63 Timeline late July the board will meet to
make recommendation on opting in or not.

There are many legislative and ballot issues to be worked out by end of year.

San Mateo County is a third of the Board of JPA, tapping in to Measure A.

SMC Ballot Measure Options because of the fiscal cliff of SMC BART due to decreasing use (fare box revenue loss BART- $341million/year) after covid. Measure A 30% goes to transit on measure A. Measure A will expire in 2028 and staff want to renew it.

All related to high office vacancy in downtown SF. BART also has pension problems.

The legislation is offerring a percentage fair share
Do not approve of the TOC at a town level until you really understand the process Next meeting is July 10, 2025 polling result will be out on July 30th… Sophie Cole is on this board and she is really terrific, Look her up!

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______________________________________________________________________________________ TO: Members of the Town Council
FROM: Mary Hufty
DATE: June 18, 2025
RE: Trails and Paths
OVERVIEW:

The committee is grateful for the budget allocation and will make every effort to keep costs down with volunteer work. Some clarification is needed on sources of funds for maintenance and public outreach. Town staff hours 10 in May, Contracted for mowing etc 50 hours in may Trail connectivity- Los Trancos Trail dead ends at the Hawthorns Historic District. Crossing at the driveway to Hawthorns would keep the trail in our county and our town to make a continuous trail. The committee, Fred and Brenda , plan to create a memo to demonstrate that connectivity and the essential nature of the Historic District trails. Minoca, Possum, Willowbrook, Georgia all need definition and have obstructions.

Outreach- Town hike in September, post Labor Day hike. Is being planned by Susan Gold.

Maintenance and Capital Improvements- Eagle Trail needs to be restored. Reroute by the Eagle Scouts would be ideal. Fred make the contact. Restore the historic sign acknowledging the long history of Eagle Scout activity. This needs to be a substantial and distinct capital improvement to qualify for Eagle Scout attention.

Funding opportunities- Portola Valley Fund was discussed for trail projects. Fund raising for the general public benefit. First project is ready and has been submitted.

Stable inspections, fees-and general funds have historically maintained the trails since inception but those funds have diminished. Thoughts on other ways of covering maintenance cost, including- a fee on property purchases and other sources- will be put on the agenda for next month. 40 minute meeting adjourned.

TOWN OF PORTOLA VALLEY
Liaison Memo

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Portola Valley City CouncilJune 25, 2025

Portola Valley City Council
June 25, 2025