TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, August 27, 2025
7:00 PM
A G E N D A
Judith Hasko, Mayor
Craig Taylor, Vice Mayor
Rebecca Flynn, Councilmember
Mary Hufty, Councilmember
Helen Wolter, Councilmember
HISTORICSCHOOLHOUSE - 765PortolaRoad,PortolaValley,CA 94028 6:15 PM – Meet & Greet with Town Manager
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In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker’s time is limited to three (3) minutes. The Mayor reserves the right to limit speakers’ time, depending upon the number of speakers or other circumstances.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
1. CALL TO ORDER / ROLL CALL
2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances).
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Town Council Agenda
August 27, 2025
3. PRESENTATIONS / PROCLAMATIONS
a. Proclamation for Alpine Little League 12U All-Star Team participation in the Little League West Regional Tournament
4. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.
5. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the back of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
6. CONSENT AGENDA
a. Approve Regular Meeting Minutes of July 23, 2025
b. Review and Accept Warrant List of August 27, 2025
c. Adopt Resolution to Accept and Appropriate MTC Funds in the amount of $317,000 for EV Charger Project
7. REGULAR AGENDA
a. Report from Safety and Resilience Subcommittee on Objectives
8. STUDY SESSION
a. Receive Information and Provide Direction to Staff and Town Council Subcommittee Regarding Opinion Research for Revenue Enhancement Options for November 2026 Ballot
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
10. ADJOURNMENT
The next Regular Town Council meeting will be held on September 10, 2025, at 7:00 p.m. *************************************************************************************************************************************** Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.
PROCLAMATION
Honoring Alpine Little League 12u All-Stars Team
WHEREAS, Little League baseball in communities throughout the nation have made it possible for thousands of young boys and girls to take an active part in our national game of baseball; and WHEREAS, Alpine Little League was established in 1960, is a member of California District 52 which represents Pacifica to Palo Alto, covering all of San Mateo County; and WHEREAS, we are so proud to celebrate this year’s remarkable team –the most successful Alpine Little League team in Alpine history; they were this year’s NorCal State Champions, Section 3 Champions and District 52 Champions, representing Northern California at the Little League Western Region Tournament; and
WHEREAS, the Town of Portola Valley is pleased to recognize the hard work and dedication exhibited by the players, coaches, manager, and families of the Alpine Little League organization, and to celebrate and honor the significant achievements of this team and organization.
NOW, THEREFORE, BE IT PROCLAIMED, that I, JUDITH HASKO, Mayor, Town of Portola Valley, along with members of Town Council, do hereby recognize and congratulate the team on their historic achievement:
Alpine Little League 12U All-Stars 2025
District 52 Champions, Section 3 Champions and NorCal State Champions Team Manager and Head Coach:
David Levinson
Coaches:
Jamie Breslin and Mike Hourigan
Assistant Coaches:
Jason Armstrong and David Dossola
Players:
#22 Derek Armstrong
#17 Bodhi Bedner
#28 Patrick Breslin
#13 Jack Chambers
#2 Dylan Dossola
#11 Kogan Flannery
#3 Teddy Hourigan
#45 Nolan Levinson
#23 Siméon Ouellette-Massiou
#10 Charles Saste
#99 Max Turner
#4 Garrett Weiss
Dated this 27th day of August 2025.
___________________________
Judith Hasko, Mayor
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – JULY 23, 2025
1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 7:01 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Rebecca Flynn, Mary Hufty, Vice Mayor Craig Taylor, Mayor Judith Hasko
Absent: Councilmember Helen Wolter
Others: Interim Town Manager Mark Linder, Assistant Town Manager Corie StockerPedalino, Town Attorney Catherine Engberg, Finance Director Anthony McFarlane, Town Clerk Veronica Dao
2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances) – None
3. PRESENTATIONS / PROCLAMATIONS – None
4. TOWN MANAGER REPORT
Interim Town Manager Linder updated the Council on the following:
• Cancelation of August 13th Council meeting
• Summer Concert series
• Last meeting as interim Town Manager
Council gave remarks and thanked Interim Town Manager Linder for his service.
5. ORAL COMMUNICATIONS
The following members of the public addressed the Town Council:
• Karen Askey
• Betsy Morgenthaler
• Sean Jordan
• Rita Comes
6. CONSENT AGENDA
Mayor Hasko invited public comment.
Public comment
• Rita Comes
Motion and second (Taylor and Flynn) moved to approve Consent Agenda items 6a, 6b, 6d, and 6f. The motion carried 4-0-1 by voice vote, with Councilmember Wolter absent.
Motion and second (Taylor, Hufty) to approve Consent Agenda items 6c. The motion carried 4-0-1 by voice vote, with Councilmember Wolter absent.
Motion and second (Hufty, Wolter) to approve Consent Agenda item 6e. The motion carried 4-0-1 by voice vote, with Councilmember Wolter absent. a. Approve Special Meeting Minutes of June 25, 2025
b. Approve Regular Meeting Minutes of June 25, 2025
c. Review and Accept Warrant List of July 23, 2025
d. Adopt Resolution No. 2975-2025 Approving Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account Funding and Submittal of a Proposed Project List e. Approve Contract extension for Engineering and Plan Check Services with Nolte Associates, Inc., Doing Business as NV5, Inc.
f. Approve Bicycle, Pedestrian, and Traffic Safety Committee Charter Amendment
7. REGULAR AGENDA
a. Appointment of Darcy Smith as Town Manager and Approval of Employment Agreement
Town Attorney Engberg presented the item. Council discussed the item.
Mayor Hasko invited public comment. None were received.
Motion and second (Taylor, Hufty) to approve appoint Darcy Smith as Town Manager and approve the employment agreement. The motion carried 4-0-1 by voice vote, with Councilmember Wolter absent.
b. Update of Refined Town Council Priorities
Interim Town Manager Linder introduced and presented the item. Council discussed the item.
Mayor Hasko invited public comments. None were received.
Motion and second (Taylor, Hufty) to accept the refined Town Council priorities.
The motion carried 4-0-1 by voice vote, with Councilmember Wolter absent. c. Review and Discuss Finance Committee Pro/Con List on Revenue Enhancement Options
Finance Director Tony McFarlane introduced and presented the item. Council asked questions and discussed the item.
Mayor Hasko invited public comments.
Public Comment
• Karen Askey
• Betsy Morgenthaler
• Rita Comes
• Kristi C.
• Caroline Vertongen
Council provided feedback. No action was taken.
The Council recessed for a short break at 9:04 p.m. and returned at 9:10 p.m. d. Approve Urban Planning Partners contract for Housing Element Amendment Interim Planning and Building Director Terrence Grindall introduced and presented the item. Council asked questions.
Mayor Hasko invited public comments.
Public Comment
• Karen Askey
• Betsy Morganthaler
• Caroline Vertongen
Motion and second (Taylor, Flynn) to approve contract with Urban Planning Partners in the amount of $62,270 for Housing Element Amendment. The motion carried 3-0-1-1 by voice vote, with Councilmember Hufty dissenting and Councilmember Wolter absent.
e. Approve Urban Planning Partners contract for the Completion of the Safety Element Update
Interim Planning and Building Director Terrence Grindall introduced and presented the item. Council asked questions.
Mayor Hasko invited public comments.
Public Comment
• Nan Shostak
Council discussed the item and provided feedback. No action was taken. f. Consider Resolution Designating Alpine Road Scenic Corridor as a Priority Conservation Area (PCA)
Interim Town Manager Linder presented the item.
Mayor Hasko invited public comments.
Public Comment
• Kristi C.
Council discussed the item.
Motion and second (Hufty, Taylor) to adopt Resolution No. 2976-2025 to nominate Alpine Road Scenic Corridor as a Priority Conservation Area.
8. COLLEAGUE MEMORANDUM / AGENDA SETTING – None.
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmembers reported on several local and regional meetings they attended recently.
10. ADJOURNMENT
The meeting adjourned at 10:55 p.m.
_________________________ _________________________
Judith Hasko, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its August 27, 2025 regular meeting.
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: August 27, 2025
RE: Review and Accept Warrant List
RECOMMENDATION:
1. Review and accept the following Warrant List for the month of August:
08/27/2025 Warrant List
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists payments by fund.
Date
Ending
Warrant #
Warrant 8/27/2025 5329 5397 69 326,244.25 8/28/2025 7/23/2025 5328 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 8/27/2025 201,978.64
Grants 8/27/2025 14,495.72
Library 8/27/2025 1,110.27
Gas Tax 8/27/2025 29,200.00
Measure M 8/27/2025 1,195.00
WHRMD 8/27/2025 2,600.00
Customer Deposits 8/27/2025 75,664.62
Total $ 326,244.25
Payments by Fund
TOWN OF PORTOLA VALLEY
STAFF REPORT
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 08/27/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
8/27/2025 5331 Bank of America 101 Various June Credit Card Charges $ 4,585.13 8/27/2025 5336 CalPERS 101 Various Jul Pension/Aug UAL 39,725.64 8/27/2025 5348 MissionSquare Retirement 101 Various Aug Contributions 10,103.28 8/27/2025 5354 Navia Benefit Solutions 101 Various Aug Deductions 686.66 8/27/2025 5357 PG&E 101 410 July Utilities 1,411.23
8/27/2025 5365 State Comp Ins Fund 213 710 Aug Premium 2,600.08 8/27/2025 5366 Verizon 101 610 July Statement 792.49
8/27/2025 5384 Amazon Capital Services, Inc 101 Various Office Supplies 16,815.03 8/27/2025 5393 Elizabeth Maretelli 101 120 Mileage Reimbursement 17.64 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
August 27, 2025
Claims totaling $326,244.25 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.
Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.
Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
# 6b - Attachment 1
apachreg Town of Portola Valley mmagahiz 08/20/2025 16:26 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5329 40 ASSOC OF BAY AREA GOVERNMENTS 2,507.00 08/27/255330 41 AT&T 306.99 08/27/255331 44 BANK OF AMERICA 4,585.13 08/27/25 EFTPS5332 48 BARTLETT TREE EXPERTS 9,300.00 08/27/255333 50 BAY AREA PAVING 1,000.00 08/27/255334 55 BILL HAMILTON ROOFING 1,000.00 08/27/255335 78 CALIFORNIA WATER SERVICE CO 20,923.04 08/27/255336 80 CALPERS 39,725.64 08/27/25 EFTPS5337 92 CCAG 17,141.00 08/27/255338 121 SCA OF CA, LLC 2,095.00 08/27/255339 124 COMCAST 748.43 08/27/255340 125 CONNIE STACK 984.00 08/27/255341 129 COTTON SHIRES & ASSOC. INC. 15,941.50 08/27/255342 130 COUNTY OF SAN MATEO 485.00 08/27/255343 135 CSG CONSULTANTS INC 720.00 08/27/255344 156 DEPARTMENT OF CONSERVATION 813.68 08/27/255345 176 EXCEL LD 25.48 08/27/255346 195 GOOD CITY COMPANY 42,949.00 08/27/255347 203 GREEN HALO SYSTEMS 114.00 08/27/255348 218 MISSIONSQUARE RETIREMENT 10,103.28 08/27/25 EFTPS5349 234 J. W. ENTERPRISES 546.88 08/27/255350 269 KATHY WADDELL 2,800.00 08/27/255351 276 KUTZMANN & ASSOCIATES 13,156.62 08/27/255352 295 LYNX TECHNOLOGIES INC 1,575.00 08/27/255353 324 MIRANDAS LANDSCAPE 3,117.76 08/27/255354 330 NAVIA BENEFIT SOLUTIONS 686.66 08/27/25 EFTPS5355 330 NAVIA BENEFIT SOLUTIONS 200.00 08/27/255356 334 NOLTE ASSOCIATES INC 12,853.00 08/27/255357 367 PG&E 1,411.23 08/27/25 EFTPS5358 372 PINNACLE BUILDING & DESIGN 1,000.00 08/27/255359 375 PLATINUM FACILITY SERVICES 4,936.68 08/27/255360 376 PORTOLA VALLEY HARDWARE 150.43 08/27/255361 380 PURCHASE POWER 502.25 08/27/255362 403 RON RAMIES AUTOMOTIVE INC. 565.14 08/27/255363 437 SMALL BUSINESS BENEFIT PLAN TR 4,698.30 08/27/255364 445 STANDARD INSURANCE CO. 543.13 08/27/255365 448 STATE COMP INSURANCE FUND 2,600.08 08/27/25 EFTPS5366 489 VERIZON WIRELESS 792.49 08/27/25 EFTPS5367 505 WOODSIDE FIRE PROTECTION DISTR 10,159.08 08/27/255368 511 COUNTY OF SAN MATEO - HR DEPT 1,000.00 08/27/255369 516 COUNTY OF SAN MATEO-AIRPORT 1,500.00 08/27/255370 518 GOT GOPHERS? 1,050.00 08/27/255371 532 COUNTY OF SAN MATEO 4,490.00 08/27/255372 697 CYNTHIA ROWE 1,280.00 08/27/255373 698 MIA DIGIOVANNI 780.00 08/27/25 # 6b - Attachment 1
apachreg Town of Portola Valley mmagahiz 08/20/2025 16:26 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type 5374 731 TERESA GODFREY 2,600.00 08/27/255375 860 STEPFORD 4,916.50 08/27/255376 911 CIVICPLUS LLC 1,557.00 08/27/255377 977 LORAL LANDSCAPING INC 19,000.00 08/27/255378 1012 NETFILE, INC. 1,200.00 08/27/255379 1016 SHUTE, MIHALY & WEINBERGER LLP 16,284.90 08/27/255380 1017 ROUTEWARE 9,495.72 08/27/255381 1064 HDL COREN & CONE 1,459.11 08/27/255382 1091 BOUCHER LAW, PC 4,934.50 08/27/255383 1118 STERICYCLE, LNC. DBA SHRED-LT 117.68 08/27/255384 1152 AMAZON CAPITAL SERVICES, INC 41.53 08/27/25 EFTPS5385 1168 RESOURCES RECYCLING & RECOVERY 5,000.00 08/27/255386 1170 AMAR PATEL 500.00 08/27/255387 1180 EPIC 7,000.00 08/27/255388 1186 AT&T CORP DBA ACC BUSINESS 1,466.67 08/27/255389 1195 LEAF CAPITAL FUNDING, LLC 412.89 08/27/255390 1204 SHUMS CODA ASSOCIATES 3,637.50 08/27/255391 1216 WIZIX TECHNOLOGY GROUP, INC. 51.71 08/27/255392 1221 ZOTTS LLC 100.00 08/27/255393 1223 ELIZABETH MARTELLI 17.64 08/27/25 ACH5394 1269 NITIN HANDA 1,000.00 08/27/255395 1270 DANA TREMALLO 350.00 08/27/255396 1271 MARIA ARONS 1,100.00 08/27/255397 1272 SR BRAY LLC DBA POWER PLUS 138.00 08/27/25Check totals: 266,280.57ACH totals: 17.64EFTPS totals: 59,946.04Wire transfer totals:Payment Manager totals:GRAND TOTALS 326,244.25Check totals: 266,280.57ACH totals: 17.64EFTPS totals: 59,946.04Wire transfer totals:Payment Manager totals:GRAND TOTALS 326,244.25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 1 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept Balance SheetAMAR PATEL 101-21052-000-000000 Field Rental 500.00 5386 08/27/25 Deposit Refund
CALPERS 101-21032-000-000000 July Retirement- 6,388.37 5336 08/27/25
CLASSIC
CALPERS 101-21032-000-000000 July Retirement- 19,357.35 5336 08/27/25 PEPRA
CYNTHIA ROWE 101-21052-000-000000 Facility Deposit 500.00 5372 08/27/25 Refund - PickleballDANA TREMALLO 101-21051-000-000000 Deposit Refund - 350.00 5395 08/27/25 Buckeye Room/KitchenMARIA ARONS 101-21051-000-000000 Deposit Refund - 1,100.00 5396 08/27/25 Community Hall/Kitchen/Redwood Grove
MISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Aug 5,051.64 5348 08/27/25 15, 2025
MISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Jul 5,051.64 5348 08/27/25 31, 2025
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 343.33 5354 08/27/25 07/31/2025
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 343.33 5354 08/27/25 08/15/2025
SR BRAY LLC DBA POWER PLUS 101-21098-000-000000 Business License .40 5397 08/27/25 Refund
ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 5392 08/27/25 Ford Field Rental --------------
Fund 101 Dept Total 39,086.06
Fund 101 Dept 110 Town CouncilCOUNTY OF SAN MATEO-AIRPORT 101-65014-110-000000 Roundtable 1,500.00 5369 08/27/25 Membership, FY25-26
--------------
Fund 101 Dept 110 Total 1,500.00
Fund 101 Dept 120 Town ManagerBANK OF AMERICA 101-65014-120-000000 July Credit Card 57.15 5331 08/27/25 Statement
COUNTY OF SAN MATEO 101-65014-120-000000 San Mateo County 485.00 5342 08/27/25 Training FY25-26 Membership Dues SMALL BUSINESS BENEFIT PLAN TR 101-55024-120-000000 Dental/Vision 2,140.80 5363 08/27/25 SMALL BUSINESS BENEFIT PLAN TR 101-55024-120-000000 Dental/Vision 2,557.50 5363 08/27/25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 2 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
STANDARD INSURANCE CO. 101-55031-120-000000 LTD/Life Premium 543.13 5364 08/27/25STATE COMP INSURANCE FUND 101-55033-120-000000 Premium 2,600.08 5365 08/27/25 8/06/2025-9/06/2025
--------------
Fund 101 Dept 120 Total 8,383.66
Fund 101 Dept 130 Town ClerkBANK OF AMERICA 101-65012-130-000000 July Credit Card 25.00 5331 08/27/25 Statement
CIVICPLUS LLC 101-62305-130-000000 Prem Bundle OrdLink 1,557.00 5376 08/27/25 Subscription10/2/25-10/2/26
NETFILE, INC. 101-65014-130-000000 Annual Subscription 1,200.00 5378 08/27/25 for Agency Services 2/15/25-2/14/26
--------------
Fund 101 Dept 130 Total 2,782.00
Fund 101 Dept 140 FinanceHDL COREN & CONE 101-62099-140-000000 Contract Svcs Prop 1,459.11 5381 08/27/25 Tax - Jul-Sept 25
--------------
Fund 101 Dept 140 Total 1,459.11
Fund 101 Dept 220 Fire ServicesWOODSIDE FIRE PROTECTION DISTR 101-62047-220-000000 7/01/25-7/31/25 10,159.08 5367 08/27/25 Fire MitigationCrew Support
--------------
Fund 101 Dept 220 Total 10,159.08
Fund 101 Dept 310 Planning DivisionGOOD CITY COMPANY 101-62039-310-000000 Planning Consultant 12,809.75 5346 08/27/25 Services - Jul 2025LYNX TECHNOLOGIES INC 101-62305-310-000000 GIS Professional 1,575.00 5352 08/27/25 Services in July2025
SHUMS CODA ASSOCIATES 101-62099-310-000000 Sr Permit Tech 1,818.75 5390 08/27/25 Services providedby SCA for Jul
# 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 3 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 101 Dept 310 Total 16,203.50
Fund 101 Dept 320 Building DivisionCSG CONSULTANTS INC 101-62099-320-000000 May Bldg Svcs, 720.00 5343 08/27/25 Permit Tech DEPARTMENT OF CONSERVATION 101-61031-320-000000 Strong Motion 813.68 5344 08/27/25 Instrumentation and Seismic HazardMapping Fee
GREEN HALO SYSTEMS 101-62305-320-000000 Aug Hosting & Acces 114.00 5347 08/27/25SHUMS CODA ASSOCIATES 101-62099-320-000000 Sr Permit Tech 1,818.75 5390 08/27/25 Services providedby SCA for Jul
SR BRAY LLC DBA POWER PLUS 101-43045-320-000000 Business License 3.60 5397 08/27/25 Refund
--------------
Fund 101 Dept 320 Total 3,470.03
Fund 101 Dept 410 Community HallCONNIE STACK 101-63013-410-000000 SUMMER 2025 Classes 984.00 5340 08/27/25 CYNTHIA ROWE 101-63013-410-000000 SUMMER 2025 Classes 780.00 5372 08/27/25 KATHY WADDELL 101-63013-410-000000 SUMMER 2025 Classes 2,800.00 5350 08/27/25MIA DIGIOVANNI 101-63013-410-000000 SUMMER 2025 Classes 780.00 5373 08/27/25PLATINUM FACILITY SERVICES 101-61051-410-000000 Janitorial Services 1,081.49 5359 08/27/25 - July 2025
--------------
Fund 101 Dept 410 Total 6,425.49
Fund 101 Dept 420 Field RentalsGOT GOPHERS? 101-61055-420-000000 Town Fields Gopher 1,050.00 5370 08/27/25 Trapping- Jul 2025 J. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 315.44 5349 08/27/25 Rental & ServicesJ. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 231.44 5349 08/27/25 Rental & ServicesMIRANDAS LANDSCAPE 101-61055-420-000000 Landscape Services 2,808.00 5353 08/27/25MIRANDAS LANDSCAPE 101-61055-420-000000 Landscape Services 309.76 5353 08/27/25 --------------
Fund 101 Dept 420 Total 4,714.64
Fund 101 Dept 510 Public Works
# 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 4 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
NOLTE ASSOCIATES INC 101-62037-510-000000 Jun 25 Applicant 464.75 5356 08/27/25 Charges & PW Support
PLATINUM FACILITY SERVICES 101-61054-510-000000 Janitorial Services 2,296.91 5359 08/27/25 - July 2025
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 5359 08/27/25 - July 2025. Fridays disinfection svcs
PORTOLA VALLEY HARDWARE 101-62014-510-000000 July Statement Tool 150.43 5360 08/27/25RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 2014 Nissan Leaf S 218.70 5362 08/27/25 Battery
RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 July Fuel Statement 346.44 5362 08/27/25 --------------
Fund 101 Dept 510 Total 3,925.24
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Work Iphone Case 10.93 5384 08/27/25AMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Blank Recipe Book 30.60 5384 08/27/25 Town Manager Thank You Gift
ASSOC OF BAY AREA GOVERNMENTS 101-65014-610-000000 FY 2025-2026 Annual 2,507.00 5329 08/27/25 Membership Dues
AT&T 101-62021-610-000000 July Statement 61.61 5330 08/27/25 AT&T 101-62021-610-000000 July Statement 183.77 5330 08/27/25AT&T 101-62021-610-000000 July Statement 61.61 5330 08/27/25AT&T CORP DBA ACC BUSINESS 101-62021-610-000000 ACC Division of 735.08 5388 08/27/25 AT&TEthernet/InternetAccess Aug Stmt
AT&T CORP DBA ACC BUSINESS 101-62021-610-000000 ACC Division of 731.59 5388 08/27/25 AT&TEthernet/InternetAccess Jul Stmt
BANK OF AMERICA 101-62305-610-000000 July Credit Card 3,386.78 5331 08/27/25 Statement
101-62399-610-000000 1,116.20 5331 08/27/25
BOUCHER LAW, PC 101-62032-610-000000 03/01/24-03/31/24 3,372.50 5382 08/27/25 Legal Services
BOUCHER LAW, PC 101-62032-610-000000 09/01/24-09/30/24 1,562.00 5382 08/27/25 Legal Services
CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 588.68 5335 08/27/25 7/11/25 - 8/11/25
101-62022-610-000000 6,354.76 5335 08/27/25101-62022-610-000000 2,246.85 5335 08/27/25101-62022-610-000000 633.54 5335 08/27/25 101-62022-610-000000 10,982.12 5335 08/27/25101-62022-610-000000 70.26 5335 08/27/25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 5 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 46.83 5335 08/27/25 7/11/25 - 8/11/25
CALPERS 101-55011-610-000000 August UAL CLASSIC 13,579.75 5336 08/27/25CALPERS 101-55011-610-000000 August UAL PEPRA 400.17 5336 08/27/25CCAG 101-65014-610-000000 General Fund 17,141.00 5337 08/27/25 Assessment FY25-26
COMCAST 101-62021-610-000000 WIFI-8.21.2025-9.20 232.27 5339 08/27/25 2025
COMCAST 101-62021-610-000000 WIFI-8.16.2025-9.15 516.16 5339 08/27/25 2025
COUNTY OF SAN MATEO 101-62202-610-000000 FY 2025-26 Animal 4,490.00 5371 08/27/25 Care ShelterConstruction Costs
COUNTY OF SAN MATEO - HR DEPT 101-62099-610-000000 MTEP Program - Mina 1,000.00 5368 08/27/25 Yoo
ELIZABETH MARTELLI 101-65015-610-000000 Mileage 17.64 5393 08/27/25 Reimbursement EPIC 101-62327-610-000000 FY2025-2026 Annual 7,000.00 5387 08/27/25 Contribution
EXCEL LD 101-62021-610-000000 July Telephone LD 25.48 5345 08/27/25 ServicesLEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 412.89 5389 08/27/25 Copy Lease
NAVIA BENEFIT SOLUTIONS 101-55025-610-000000 July 2025 Monthly 200.00 5355 08/27/25 Fee
PG&E 101-62022-610-000000 July Statement June 150.68 5357 08/27/25 Usage
101-62022-610-000000 14.78 5357 08/27/25101-62022-610-000000 15.56 5357 08/27/25101-62022-610-000000 1,127.41 5357 08/27/25101-62022-610-000000 92.93 5357 08/27/25101-62022-610-000000 9.87 5357 08/27/25 PURCHASE POWER 101-62308-610-000000 Postage Meter 502.25 5361 08/27/25SHUTE, MIHALY & WEINBERGER LLP 101-62032-610-000000 Jun Legal Service 16,245.90 5379 08/27/25SR BRAY LLC DBA POWER PLUS 101-41411-610-000000 Business License 134.00 5397 08/27/25 Refund
STEPFORD 101-62305-610-000000 Onsite Support July 375.00 5375 08/27/25 STEPFORD 101-62046-610-000000 Monthly Service 3,920.00 5375 08/27/25 Charges 08/01/2025THRU 08/31/2025
STEPFORD 101-62305-610-000000 Veeam Backup and 621.50 5375 08/27/25 Replication for Disaster Recovery - Aug 25
STERICYCLE, LNC. DBA SHRED-LT 101-62301-610-000000 Paper Shredding 117.68 5383 08/27/25 ServicesVERIZON WIRELESS 101-62021-610-000000 July Cellular 792.49 5366 08/27/25WIZIX TECHNOLOGY GROUP, INC. 101-62301-610-000000 Printer 51.71 5391 08/27/25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 6 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 101 Dept 610 Total 103,869.83
--------------
Fund 101 Total 201,978.64
Fund 201 Dept 120 Town ManagerRESOURCES RECYCLING & RECOVERY 201-62327-120-000000 Repayment unspent 5,000.00 5385 08/27/25 funds FY22-23
ROUTEWARE 201-62327-120-000000 Recyclist Annual 9,495.72 5380 08/27/25 Support, CalRecycleSB 1383 GrantFY25-26
--------------
Fund 201 Dept 120 Total 14,495.72
--------------
Fund 201 Total 14,495.72
Fund 205 Dept 510 Public WorksPLATINUM FACILITY SERVICES 205-61054-510-000000 Janitorial Services 1,110.27 5359 08/27/25 - July 2025
--------------
Fund 205 Dept 510 Total 1,110.27
--------------
Fund 205 Total 1,110.27
Fund 206 Dept 510 Public WorksBARTLETT TREE EXPERTS 206-61016-510-000000 Coast Live Oak - 7,200.00 5332 08/27/25 Remove Decay & Debris Near Bus Stop
BARTLETT TREE EXPERTS 206-61016-510-000000 Poplar-Fremont 2,100.00 5332 08/27/25 Cottonwood -Removal + DebrisEdge of prop
LORAL LANDSCAPING INC 206-61014-510-000000 Landscape 19,000.00 5377 08/27/25 Maintenance Trails Weed Abatement
SCA OF CA, LLC 206-61012-510-000000 July Litter/Street 900.00 5338 08/27/25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 7 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Clean
--------------
Fund 206 Dept 510 Total 29,200.00
--------------
Fund 206 Total 29,200.00
Fund 212 Dept 510 Public WorksSCA OF CA, LLC 212-61017-510-000000 July Litter/Street 1,195.00 5338 08/27/25 Clean
--------------
Fund 212 Dept 510 Total 1,195.00
--------------
Fund 212 Total 1,195.00
Fund 505 Dept 620 Road Maintenance DistrictsTERESA GODFREY 505-62311-620 Reimb. WHRMD 3 2,600.00 5374 08/27/25 Cypress Trees grindto stumps for planting
--------------
Fund 505 Dept 620 Total 2,600.00
--------------
Fund 505 Total 2,600.00
Fund 701 Dept 340 Customer DepositsBAY AREA PAVING 701-63012-340 Deposit Refund - 1,000.00 5333 08/27/25 214 Grove Dr
BILL HAMILTON ROOFING 701-62325-340 Deposit Refund - 40 1,000.00 5334 08/27/25 Granada Ct
COTTON SHIRES & ASSOC. INC. 701-62036-340 Jul 25 Applicant 15,941.50 5341 08/27/25 Charges
GOOD CITY COMPANY 701-62041-340 Planning Consultant 30,139.25 5346 08/27/25 Services - Jul 2025KUTZMANN & ASSOCIATES 701-62041-340 Jul 25 Plan Checks 13,156.62 5351 08/27/25NITIN HANDA 701-62325-340 Deposit Refund - 5 1,000.00 5394 08/27/25 Zapata Way
NOLTE ASSOCIATES INC 701-62038-340 Jun 25 Applicant 12,388.25 5356 08/27/25 # 6b - Attachment 1
apackfnd2 Town of Portola Valley mmagahiz 08/20/2025 16:35 Page 8 Checks by Fund - 08/27/25 to 08/27/25
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Charges & PW Support
PINNACLE BUILDING & DESIGN 701-62325-340 Deposit Refund - 1,000.00 5358 08/27/25 501 Portola Rd
SHUTE, MIHALY & WEINBERGER LLP 701-62033-340 Jun Legal Service 39.00 5379 08/27/25 --------------
Fund 701 Dept 340 Total 75,664.62
--------------
Fund 701 Total 75,664.62
--------------
**** Grand Total 326,244.25
* * * End of Report * * *
# 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 1
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 40 ASSOC OF BAY AREA GOVERNMENTS
08/27/25 5329 FY 2025-2026 Annual Membership Dues 2,507.00 2,507.00 AR039496 Vendor: 41 AT&T
5330 July Statement 306.99 61.61 000023880762
July Statement 183.77 000023880763July Statement 61.61 000023880764 Vendor: 44 BANK OF AMERICA
5331 July Credit Card Statement 4,585.13 4,585.13 1388-JUL25 Vendor: 48 BARTLETT TREE EXPERTS
5332 Coast Live Oak - Remove Decay & Debris Near Bus Stop 9,300.00 7,200.00 42803505 Poplar-Fremont Cottonwood - Removal + Debris Edge of prop 2,100.00 42803956 Vendor: 50 BAY AREA PAVING
5333 Deposit Refund - 214 Grove Dr 1,000.00 1,000.00 PW0145-2025 Vendor: 55 BILL HAMILTON ROOFING
5334 Deposit Refund - 40 Granada Ct 1,000.00 1,000.00 BLDR0217-2025 Vendor: 78 CALIFORNIA WATER SERVICE CO
5335 Water Service 7/11/25 - 8/11/25 20,923.04 20,923.04 JUL-2025 Vendor: 80 CALPERS
5336 August UAL CLASSIC 39,725.64 13,579.75 100000018006871 August UAL PEPRA 400.17 100000018006881July Retirement- CLASSIC 6,388.37 100000017952584July Retirement- PEPRA 19,357.35 100000017952599 Vendor: 92 CCAG
5337 General Fund Assessment FY25-26 17,141.00 17,141.00 24897 Vendor: 121 SCA OF CA, LLC
5338 July Litter/Street Clean 2,095.00 2,095.00 2025-007308 Vendor: 124 COMCAST
5339 WIFI-8.16.2025-9.15.2025 748.43 516.16 7290-AUG25
WIFI-8.21.2025-9.20.2025 232.27 1945-SEP25
Vendor: 125 CONNIE STACK
5340 SUMMER 2025 Classes 984.00 984.00 SUMMER-2025
Vendor: 129 COTTON SHIRES & ASSOC. INC.
# 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 2
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
08/27/25 5341 Jul 25 Applicant Charges 15,941.50 15,941.50 2025-JUL Vendor: 130 COUNTY OF SAN MATEO
5342 San Mateo County Training FY25-26 Membership Dues 485.00 485.00 TCSMCFY26M014 Vendor: 135 CSG CONSULTANTS INC
5343 May Bldg Svcs, Permit Tech 720.00 720.00 61541
Vendor: 156 DEPARTMENT OF CONSERVATION
5344 Strong Motion Instrumentation and Seismic Hazard Mapping Fee 813.68 813.68 APR-JUN2025 Vendor: 176 EXCEL LD
5345 July Telephone LD Services 25.48 25.48 1199850241
Vendor: 195 GOOD CITY COMPANY
5346 Planning Consultant Services - Jul 2025 42,949.00 42,949.00 4327 Vendor: 203 GREEN HALO SYSTEMS
5347 Aug Hosting & Access 114.00 114.00 5915
Vendor: 218 MISSIONSQUARE RETIREMENT
5348 Deferred Comp - Jul 31, 2025 10,103.28 5,051.64 JUL-202531 Deferred Comp - Aug 15, 2025 5,051.64 AUG-202515
Vendor: 234 J. W. ENTERPRISES
5349 Handicap Unit Rental & Services 546.88 315.44 267821 Handicap Unit Rental & Services 231.44 267822
Vendor: 269 KATHY WADDELL
5350 SUMMER 2025 Classes 2,800.00 2,800.00 SUMMER-2025
Vendor: 276 KUTZMANN & ASSOCIATES
5351 Jul 25 Plan Checks 13,156.62 13,156.62 2166439
Vendor: 295 LYNX TECHNOLOGIES INC
5352 GIS Professional Services in July 2025 1,575.00 1,575.00 10476 Vendor: 324 MIRANDAS LANDSCAPE
5353 Landscape Services 3,117.76 2,808.00 2175
Landscape Services 309.76 2182
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5354 Navia Benefit 07/31/2025 686.66 343.33 07312025
Navia Benefit 08/15/2025 343.33 08152025
# 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 3
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5355 July 2025 Monthly Fee 200.00 200.00 10992234
Vendor: 334 NOLTE ASSOCIATES INC
5356 Jun 25 Applicant Charges & PW Support 12,853.00 12,853.00 JUN-2025 Vendor: 367 PG&E
5357 July Statement June Usage 1,411.23 1,411.23 JUL-2025 Vendor: 372 PINNACLE BUILDING & DESIGN
5358 Deposit Refund - 501 Portola Rd 1,000.00 1,000.00 BLDR0210-2025 Vendor: 375 PLATINUM FACILITY SERVICES
5359 Janitorial Services - July 2025 4,936.68 4,488.67 51166 Janitorial Services - July 2025. Fridays disinfection svcs 448.01 51167 Vendor: 376 PORTOLA VALLEY HARDWARE
5360 July Statement Tools 150.43 150.43 193-JUL25
Vendor: 380 PURCHASE POWER
5361 Postage Meter 502.25 502.25 7931-JUL25
Vendor: 403 RON RAMIES AUTOMOTIVE INC.
5362 July Fuel Statement 565.14 346.44 G20250731-5
2014 Nissan Leaf S Battery 218.70 81271
Vendor: 437 SMALL BUSINESS BENEFIT PLAN TR
5363 Dental/Vision 4,698.30 2,140.80 AUG-2025
Dental/Vision 2,557.50 SEP-2025
Vendor: 445 STANDARD INSURANCE CO.
5364 LTD/Life Premium 543.13 543.13 2025-JUL
Vendor: 448 STATE COMP INSURANCE FUND
5365 Premium 8/06/2025-9/06/2025 2,600.08 2,600.08 1002558374 Vendor: 489 VERIZON WIRELESS
5366 July Cellular 792.49 792.49 6119448631
Vendor: 505 WOODSIDE FIRE PROTECTION DISTR
5367 7/01/25-7/31/25 Fire Mitigation Crew Support 10,159.08 10,159.08 WFPDCREW-202507 Vendor: 511 COUNTY OF SAN MATEO - HR DEPT
5368 MTEP Program - Mina Yoo 1,000.00 1,000.00 MTEP2025_05 # 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 4
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 516 COUNTY OF SAN MATEO-AIRPORT
5369 Roundtable Membership, FY25-26 1,500.00 1,500.00 FY25-26_DUES Vendor: 518 GOT GOPHERS?
5370 Town Fields Gopher Trapping- Jul 2025 1,050.00 1,050.00 87696 Vendor: 532 COUNTY OF SAN MATEO
5371 FY 2025-26 Animal Care Shelter Construction Costs 4,490.00 4,490.00 ASC25-26PORTOL Vendor: 697 CYNTHIA ROWE
5372 SUMMER 2025 Classes 1,280.00 780.00 SUMMER-2025
Facility Deposit Refund - Pickleball 500.00 PROF-25-44
Vendor: 698 MIA DIGIOVANNI
5373 SUMMER 2025 Classes 780.00 780.00 SUMMER-2025
Vendor: 731 TERESA GODFREY
5374 Reimb. WHRMD 3 Cypress Trees grind to stumps for planting 2,600.00 2,600.00 REIMB_WHRMD-5 Vendor: 860 STEPFORD
5375 Monthly Service Charges 08/01/2025 THRU 08/31/2025 4,916.50 3,920.00 2502012 Veeam Backup and Replication for Disaster Recovery - Aug 25 621.50 2502013Onsite Support July 375.00 2406675 Vendor: 911 CIVICPLUS LLC
5376 Prem Bundle OrdLink Subscription 10/2/25-10/2/26 1,557.00 1,557.00 343594 Vendor: 977 LORAL LANDSCAPING INC
5377 Landscape Maintenance Trails Weed Abatement 19,000.00 19,000.00 87340 Vendor: 1012 NETFILE, INC.
5378 Annual Subscription for Agency Services 2/15/25-2/14/26 1,200.00 1,200.00 10003 Vendor: 1016 SHUTE, MIHALY & WEINBERGER LLP
5379 Jun Legal Service 16,284.90 16,284.90 JUN-25-SMW
Vendor: 1017 ROUTEWARE
5380 Recyclist Annual Support, CalRecycle SB 1383 Grant FY25-26 9,495.72 9,495.72 CI-1004756 Vendor: 1064 HDL COREN & CONE
5381 Contract Svcs Prop Tax - Jul-Sept 25 1,459.11 1,459.11 SIN052749 Vendor: 1091 BOUCHER LAW, PC
5382 03/01/24-03/31/24 Legal Services 4,934.50 3,372.50 2038 # 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 5
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
08/27/25 5382 09/01/24-09/30/24 Legal Services 4,934.50 1,562.00 2485 Vendor: 1118 STERICYCLE, LNC. DBA SHRED-LT
5383 Paper Shredding Services 117.68 117.68 8011553582
Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5384 Work Iphone Case 41.53 10.93 1F3X-DLNX-F3HT
Blank Recipe Book Town Manager Thank You Gift 30.60 1X4C-1MN4-D7CJ Vendor: 1168 RESOURCES RECYCLING & RECOVERY
5385 Repayment unspent funds FY22-23 5,000.00 5,000.00 1639533 Vendor: 1170 AMAR PATEL
5386 Field Rental Deposit Refund 500.00 500.00 PROF-23-42 Vendor: 1180 EPIC
5387 FY2025-2026 Annual Contribution 7,000.00 7,000.00 FY2025-2026 Vendor: 1186 AT&T CORP DBA ACC BUSINESS
5388 ACC Division of AT&T Ethernet/Internet Access Jul Stmt 1,466.67 731.59 9024993019 ACC Division of AT&T Ethernet/Internet Access Aug Stmt 735.08 0201656016 Vendor: 1195 LEAF CAPITAL FUNDING, LLC
5389 Toshiba Printer Copy Lease 412.89 412.89 18744630
Vendor: 1204 SHUMS CODA ASSOCIATES
5390 Sr Permit Tech Services provided by SCA for Jul 3,637.50 3,637.50 11422 Vendor: 1216 WIZIX TECHNOLOGY GROUP, INC.
5391 Printer 51.71 51.71 511502
Vendor: 1221 ZOTTS LLC
5392 Deposit Refund - Ford Field Rental 100.00 100.00 PROF-25-20 Vendor: 1223 ELIZABETH MARTELLI
5393 Mileage Reimbursement 17.64 17.64 FRMR-25-5
Vendor: 1269 NITIN HANDA
5394 Deposit Refund - 5 Zapata Way 1,000.00 1,000.00 BLDR0018-2024 Vendor: 1270 DANA TREMALLO
5395 Deposit Refund - Buckeye Room/Kitchen 350.00 350.00 PRCH-25-34 Vendor: 1271 MARIA ARONS
# 6b - Attachment 1
.
apapdinv2 mmagahiz Town of Portola Valley Page 6
16:33 08/20/25 Paid Invoices by Date
From: 08/27/2025 to 08/27/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
08/27/25 5396 Deposit Refund - Community Hall/Kitchen/Redwood Grove 1,100.00 1,100.00 PRCH-25-15 Vendor: 1272 SR BRAY LLC DBA POWER PLUS
5397 Business License Refund 138.00 138.00 BL-22-91
Check Date Totals 326,244.25
Grand Total 326,244.25
# 6b - Attachment 1
TOWN OF PORTOLA VALLEY
STAFF REPORT
____________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Corie Stocker-Pedalino, Assistant Town Manager
Darcy Smith, Town Manager
DATE: August 27, 2025
RE: Metropolitan Transportation Commission (MTC) Charging and Infrastructure Program
RECOMMENDATION
Staff recommend that the Town Council adopt a Resolution authorizing the filing of an application for funding assigned to the Metropolitan Transportation Commission (MTC) for the Town of Portola Valley/San Mateo County Regional EV Charging Project; and authorizing local support for the MTC’s 2024 Climate Program Implementation Grants:
Charging Infrastructure Program
BACKGROUND/DISCUSSION
On September 30, 2024, MTC issued a call for its 2024 Climate Program Implementation Grants, supporting strategies in Plan Bay Area 2050, the region’s longrange plan developed with the Association of Bay Area Governments (ABAG) to meet a 19% greenhouse gas reduction target for cars and light trucks by 2035. The grant is part of MTC’s Transportation Electrification initiative to expand access to clean mobility options and increase charging infrastructure. Through the Regionally Integrated Climate Action Planning Support (RICAPS) Program, the San Mateo County Office of Sustainability coordinated individual but aligned applications from Half Moon Bay, San Carlos, East Palo Alto, and Portola Valley. Collectively titled San Mateo County Regional EV Charging: Scaling Accessible and Sustainable Solutions, the proposals included 66 publicly available chargers countywide (62 Level 2 and 4 DC Fast Chargers), strategically located near multi-unit housing, transit-oriented communities, and neighborhood hubs to address infrastructure gaps and minimize administrative costs through coordinated procurement and deployment. Staff filed an application for grant funding on December 20, 2024. If the item is approved, it will authorize
acceptance of the funding and direct staff to implement the proposed EV charging infrastructure.
Many residents have transitioned to EVs to reduce emissions—by 2024, zero-emission vehicles represented 25.3% of new car registrations in San Mateo County, matching the statewide rate. The Town has numerous employees, contractors, and other related community employees who commute into Town daily. Additional EV chargers will allow both community members and employees to benefit from charging options. Expanding public EV infrastructure will additionally ensure equitable access, support the State’s greenhouse gas reduction goals, as well as support a Town Council Priority for Environmental Sustainability.
Expanding public EV infrastructure supports the Town’s Sustainability Element of the General Plan, specifically:
Portola Valley General Plan
• Part 4 - Environmental Quality: Sustainability Element Sec 4425 Goal: Transportation- Provide for transportation needs by methods that reduce greenhouse gas emissions
4. To encourage and enable use of energy efficient low or zero emission vehicles and /or those powered by non-petroleum based alternative fuels.
Appendix 1: Goals- Transportation
Policy 9: When appropriate, consider establishing an electrical charging station for vehicles at town center and encouraging stations in homes as electric vehicles become increasingly available.
Policy 11: Consider whether it would be advisable to encourage the establishment of sources of alternative fuels and electric stations for charging cars in town.
The Town has been approved for seven (7) dual-port 19.2kW L2 chargers Table 1: Proposed sites for EV Chargers in the Town of Portola Valley Address Number of
Chargers
Type of Charger Notes
Corner of Alpine Rd &
Portola Rd, Portola
Valley, CA 94028
(Triangle Park area)
3 Dual-port 19.2kW
Level 2 Chargers
• This is the key commercial
area for the Town.
• Approximately 1500 people
per day drive into Town for
work - but the Town only has
three chargers in total.
• The park is centrally located
near the only grocery store
and is used as a meeting
place for the community.
• The site has six parallel
parking spots.
765 Portola Road,
Portola Valley, CA
94028
4 Dual-port 19.2kW
Level 2 Chargers
• This is the Town’s Center
where the library, Town Hall,
recreation facilities,
schoolhouse, and
community facilities are
located.
• Currently, there are two
dual-port chargers available.
• These additional charges
would serve the community
by providing a place to
charge their vehicles.
FISCAL IMPACT
The Town has been awarded $317,000 in grant funding from MTC to design and implement EV charging infrastructure. The Town is required to contribute a local match.
The match will be met with mandatory staff time, an in-kind donation of approximately $616. In addition to staff time, PCE is matching funds using rebates for creation of accessible L2 chargers and incentives, which totals $6,161. The total approved project expenditure is $381,777.
Table 2: Project Funding Associated with MTC Grant for Charging Infrastructure Phase Grant
Funds
Required
Match
Total Match Source
PE (Preliminary
Engineering and
Design)
$47,550 $6,161 $53,711 PCE (In-kind
incentive
through
CLEAResult
Charging
Evaluation)
RW (Right-of-Way
Authorization,
owner collaboration,
permits, etc.)
$4,755 $616 $5,371 In-kind staff
time (required
match)
CON (Construction) $264,695 $58,000 $322,695 PCE (rebates for publicly
accessible L2
chargers)
Total Project Funds $317,000 $64,777 $381,777
The MTC grant is reimbursement based, with the California Department of Transportation (“Caltrans”) responsible for disbursing funds. The project budget includes standard operations and maintenance costs for two to five years. Most EV infrastructure companies offer packages that bundle software and routine maintenance with hardware purchases for this period. After this period, the Town will be responsible for ongoing operations and maintenance costs, which will be covered by revenue
generated annually from electricity sales by the chargers, which historically is approximately $5,000 per year.
ATTACHMENTS
Attachment 1. Resolution
RESOLUTION NO 2977-2025
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY AUTHORIZING
THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO METROPOLITAN
TRANSPORTATION COMMISSION AND COMMITTING ANY NECESSARY MATCHING
FUNDS AND STATING ASSURANCE TO COMPLETE THE PROJECT
WHEREAS, the Town of Portola Valley (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $317,000 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Carbon Reduction Program (CRP) funding, Transportation Alternatives (TA) set-aside/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Town of Portola Valley/San Mateo County EV Charging Project (herein referred to as PROJECT) for the 2024 Climate Program Implementation Grants: Charging Infrastructure Program (herein referred to as PROGRAM); and
WHEREAS, the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs, (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149), the Carbon Reduction Program (CRP) (23 U.S.C. § 175), and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133); and WHEREAS, state statutes, including California Streets and Highways Code §182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and
WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally-significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and
WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and
WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and
WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following:
• the commitment of any required matching funds; and
• that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and # 6c - Attachment 1
• that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and
• the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project-specific requirements as set forth in the PROGRAM; and
• that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and
• in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC’s Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and
WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and
WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and
WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and
WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application.
NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further
# 6c - Attachment 1
RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and be it further
RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further
RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further
RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC’s Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further
RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further
RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further
RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further
RESOLVED that APPLICANT authorizes its Executive Director, General Manager, City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further
RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming.
# 6c - Attachment 1
PASSED AND ADOPTED this 27th day of August 2025.
AYES:
NOES:
ABSENT/ABSTAINED:
RECUSED:
By: __________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao Town Clerk
# 6c - Attachment 1
TOWN OF PORTOLA VALLEY
Subcommittee Report
TO: Mayor and Members of the Town Council
FROM: Councilmembers Flynn and Taylor
DATE: August 27, 2025
RE: Safety and Resilience Planning Subcommittee Update
RECOMMENDATION
The Safety and Resilience Planning Subcommittee recommends that the Town Council comment on the proposed safety initiatives and provide direction to the Subcommittee on future work with the Town safety committees: Bicycle, Pedestrian and Traffic (BPTS); Emergency Preparedness (EPC); Geologic Safety; Wildfire Preparedness (WPC), and other committees as relevant.
BACKGROUND
Given the severity of the risks in Portola Valley around wildfire, earthquake, landslide, and flooding risks, it’s important that the Town and the Town Council prioritize getting programs and funding in place to implement safeguards for the community. The Safety Framework is an important part of this process and combined with the Safety Element can provide the Town an important roadmap for mitigating risks in the Town.
To that end, the Council approved the formation of a Resilience Planning Subcommittee to create a comprehensive list of potential safety initiatives. The Subcommittee proposed two immediate goals: 1) a draft list of safety initiatives roughly divided into high, medium and low priorities; 2) a recommendation on whether a multi-disciplinary Safety Task Force is warranted and how best to engage existing safety committees and the community.
This report provides, as a first draft, a list of safety initiatives. If the Council agrees that this list is heading in the right direction the Subcommittee will work with the relevant safety committees to work on the details and discuss the pros and cons of a Safety Task Force.
DISCUSSION
Discussion points for the Council:
• What are we missing?
• Is the list of initiatives a reasonable starting point? The intent was to keep it fairly high level and coordinate the safety committees to work out the program details. • How do we, the Council, support and encourage the safety committees in carrying out the programs? Ideally each group will publish a set of goals for this year and next.
• At what level does the Council want to be involved? The list will evolve, does the Council want to do quarterly or annual reviews? In the past, Councils have designated the fifth Wednesday as a safety meeting (2025 had 3 fifth Wednesdays).
FISCAL IMPACT
No staff time would be involved at this point.
SAFETY AND RESILIENCE INITIATIVES
DRAFT – Submitted for Council Consideration
August 22, 2025
Highest Priority (Target this calendar year)
1. Evacuation and Readiness - Be ready for wildfires with community alerts, evacuation routes, and family plans.
a. Evaluate participation in SMC alert and Genasys Protect (formerly Zonehaven) and continue to promote their use (EPC goal?).
b. Engage WPV-Ready on best practices for family preparedness • Family evacuation plan, GO bags, etc. (WPC goal?)
c. Post weekly Preparedness Calendar steps to the community (based on SMC emergency management handout) (EPC goal?)
• Coordinate with an emergency prep section on the website. d. Encourage WPV-Ready/WFPD to distribute annual best practices handout e. Complete AM radio upgrade (EPC goal, in progress)
f. Install signage for AM radio (EPC goal, in progress) g. Follow up on prior EPC work that reviewed Fehr & Peer Evacuation Study and assigned priorities to the recommendations from that study (EPC goal?) h. Document existing evacuation routes and post them on the Town website. EPC has gathered this information; it needs to be consolidated into a single document and posted. (EPC goal?)
i. Form Alpine Corridor working group by year’s end (Council goal) • Charter to analyze options and potential improvements for the Alpine corridor.
2. Home Vegetation Management – Reduce risks to people and homes. a. Continued engagement by WPC on best practices
b. Continued engagement with WFPD in support of their 24-01 fuel mitigation ordinance • Inspections are coming to PV later this year and next c. Creation and maintenance by WPC of a vendor list for residents that need assistance with vegetation management/fuel reduction
d. Continued engagement by Conservation Committee on best practices e. Continued engagement with WPV-Ready on best practices (WPC goal?) f. Provide the committees with a simple mechanism for distributing information through Town channels (Staff goal?)
3. Home Hardening – Reduce risks to people and homes.
[This year, focus on education with simple and effective strategies. Next year, work with WFPD to implement Home Hardening ordinance. First priority is vegetation management] a. Engage WPC on best practices
• Provide information on easy to achieve home hardening (WPC goal?)
• While every home is different, the analysis suggests that retrofitting costs between $2,000-$15,000 for simple and effective actions such as installing flame- and ember-resistant vents, placing metal flashing along a deck, keeping gutters clean, or using noncombustible mulch in the yard. (ref:
Retrofitting home wildfire resistance)
b. Engage WPV-Ready on best practices
c. Distribute information through Town channels
4. Firewise Communities – Reduce risks to people and homes. a. Public acknowledgement of the creation and continued work of Firewise Communities by the Council. (Council goal?)
b. Engage WPC and WPV-Ready to ensure existing Firewise Communities are successful
• Encourage Firewise community organizers to provide their members with documentation about their application and community goals. c. Engage WPC to assist in forming Firewise Communities to complete the coverage of all of Portola Valley (WPC goal?)
5. Town Emergency Operations – Update and modernize local emergency operations. a. Revise and update Emergency Operations Plan (EOP)
• Provide support to EPC subcommittee, as needed (EPC goal, in progress) • Plan for staff review and Council adoption
b. Determine model for EOC (Emergency Operation Center) • Include coordination and expected roles of WPV-CERT and Public Works
6. Safety Element – Element of the General Plan devoted to safety a. Support Town Council Safety Element Subcommittee and Staff • Goal: have a version drafted by end of year and under review by appropriate state agencies
b. Additional areas to consider:
• Vulnerable Populations - Address the social and economic vulnerabilities of people in the community.
• Smoke Ready - Prepare for the health impacts of wildfire smoke in the community.
• Recovery & Rebuilding
Medium Term (Target next calendar year)
1. Evacuation and Readiness
a. Ensure Town’s 10-year plan for road right of way maintenance is budgeted and implemented
2. Sustainable Energy Use
a. Review Town Center energy use with the goal to reduce energy usage b. Replace lighting with high efficiency lights (PCE grant, in progress)
3. Building Standards
a. Approve 2026 Building Code cycle
4. Post Housing Element Plan – Support for the safety topics in the plan
a. Topic 4: Supplemental Safety Measures for HE
• Coordinate and ensure that the Town’s ongoing safety-related activities also consider the cumulative projected increase in Town population and housing units arising out of HE adoption and adopt mechanisms to coordinate with neighboring jurisdictions with respect to safety measures such as the evacuation plan.
b. Topic 5: Impact of HE on Services and Infrastructure • Understand projected growth in demand on services and infrastructure resulting from increased population and housing units in Town under the HE, and potential impact on Town budget, and develop strategy for maintaining or improving current service levels.
5. Public Utility Emergency Preparedness
a. Work with utilities to document and update, if necessary, comprehensive utility safeguards for wildfire, earthquakes, flooding, and landslides b. Document Cal Water fire hydrant coverage and pressure [Owner? Is this WFPD?] c. Document PGE’s plans for undergrounding electrical lines Longer Term (Target: as time and resources allow)
1. Wildfire Risk Reduction
a. Collaborate with WFPD and area partners to create a Wildfire Risk Reduction Buffer Area (WRRBA) plan, identifying high risk areas surrounding Portola Valley and the plan for needed improvements including brush clearance, controlled burns, and fire breaks.
b. Collaborate with relevant parties (Large landowners, MROSD, POST, San Mateo County) on critical buffer areas, including Jasper Ridge, Arastradero, Los Trancos, Skyline, Stanford, Woodside Horse Park, and Ladera.
c. Encourage WFPD to identify and document fire prone ravines and adjacent properties.
2. Building Standards
a. Consider specific development criteria for areas within designated high-risk zones (e.g. Limiting higher density, detailing fire safety enhancements) b. Explore adopting Passive House standard as an alternative standard to Title 24 (see references below) for more rigorous fire and smoke-resistant buildings.
3. Home Electrical Resilience and Grid Reliability
a. Re-establish Sustainability Committee
b. Encourage solar panel and battery storage uptake
c. Work with PCE and staff on Microgrid creation
d. Work with PCE and PGE on Demand Response Systems
e. Work with Sustainability Committee on researching V2G, V2H options
4. Safety Initiatives Financing
a. Grants and grant writing
b. Fund raising, PV Fund
c. Long-term ongoing funding
References:
Wildfire Preparedness
1. Wildfire Risk.org – Extensive resource for wildfire preparedness and risk reduction. Wildfire Risk to Communities is a free, easy-to-use website with interactive maps, charts, and resources to help communities understand, explore, and reduce wildfire risk. https://wildfirerisk.org/
2. Retrofitting home wildfire resistance
https://headwaterseconomics.org/natural-hazards/retrofitting-home-wildfire-resistance/ Passive House
1. Are Smoke-Tight Buildings Coming to California?
https://passivehousenetwork.org/news/are-smoke-tight-buildings-coming-to-california/
2. Implement a Passive House Standard in Title 24 – Climate Action California https://climateactionca.org/implement-a-passive-house-standard-in-title-24/
3. Climate Disaster Support - The Passive House Network https://passivehousenetwork.org/climate-disaster-support/
4. Fire Smart Building
https://passivehousenetwork.org/featured/fire-smart-building-with-passive-house/
5. Wildfire Smoke Infiltration: A New Love Canal?
https://passivehousenetwork.org/featured/wildfire-smoke-infiltration-a-new-love-canal
6. PHCA Community Meeting | Liquid Applied Intelligent Membranes: The Latest for High Performing Buildings on Vimeo
https://vimeo.com/1088656755
7. Non-Combustible Stone Wool (Mineral Wool) Solutions for Thermal, Fire, Sustainability and Sound Control on Vimeo
https://vimeo.com/1078086461
8. Fire Resilient Envelope & HVAC Design | PHCA Community Meeting - March 2025 on Vimeo https://vimeo.com/1070102698
TOWN OF PORTOLA VALLEY
STAFF REPORT
______________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
Corie Stocker-Pedalino, Assistant Town Manager
Darcy Smith, Town Manager
DATE: August 27, 2025
RE: Receive Information and Provide Direction to Staff and the Town Council Subcommittee Regarding Revenue Enhancement Options for the November 2026 Ballot
RECOMMENDATION
Staff recommends that the Town Council receive information and provide direction to staff and the Town Council Subcommittee regarding Revenue Enhancement Options for the November 2026 Ballot
BACKGROUND/DISCUSSION
In 2023, Town staff initiated a review of the state of current Town finances. The Town of Portola Valley Fiscal Review1, prepared by Krisch & Company on November 2, 2023 provides a review of current financial processes and procedures as compared to industry best practices and standard reporting requirements. The report delved into the core financial challenges faced by the Town and made recommendations to address the deficiencies in specific areas. Since 2023, staff has been working to address these items, including the preparation of annual audit reports which are well underway and will be presented to the Council starting in September 2025 through 2026.
In March 2024, the Town Council adopted five overall priorities with corresponding strategies. One of the priorities is Financial Responsibility and Long-term Viability to assure financial viability for the Town.
Not unique to Portola Valley and similar to many other cities across the state, the Town has a structural budget deficit because of significant cost increases across various town fiscal expense areas. Specifically, these are largely because of the result of significant 1 The Town of Portola Valley Fiscal Review
ongoing expenses associated with the cost of contracted public safety services.
Additionally, the Town faced significant expenditures in recent years related to the preparation and implementation of the State-mandated Housing Element. Costs have also increased due to high levels of Town staff turnover and increases in Town legal and consultant fees. Finally, one-time American Rescue Plan Act (ARPA) funding provided by the Federal government during the COVID-19 Pandemic has been eliminated, which previously was used for ongoing expenses.
The Finance Director held multiple community meetings related to the Town’s budget in spring 2025, where he explained in detail the reasons for the Town’s ongoing structural budget deficit and the need to identify new ongoing local revenue sources to address this deficit. Portola Valley's current General Fund revenues total approximately $7.9M which covers very limited staffing – there are currently only 14 full time town staff providing minimum services - and operating expenditures. Property taxes comprise
38.8% of the Town’s total annual revenues and have not kept up with Town expenses, inflation and the rise in costs of services. Proposition 13, approved by California voters in 1978, is the basis of the current property tax process. It limits the property tax ratio to 1% of the assessed values plus the rate necessary to service the debt on local bonds.
Currently, the Town receives $4.36M in property taxes revenues. This is only 7% of the property taxes paid to the County. For example, if a property has a current assessed value of $2M, the owner pays approximately $20,000 in total local property taxes to the County, and the Town receives only $1,400.
The Town has limited options to grow the property tax revenues, as well as sales tax revenues. Portola Valley is largely built out, and unlike other cities, has very limited opportunities for new commercial development, especially large retail uses like auto dealers and large retail uses and hotels which generate substantial local tax revenue through sales tax and transit occupancy tax. Proposition 13, passed in 1978, fundamentally limits how property tax revenue can grow in California, creating unique challenges for towns like Portola Valley where 87% of the parcels in town are residential, and only 1% are commercial.
The Town has experienced a very dramatic increase in the cost of the law enforcement services agreement between the Town and County of San Mateo starting in FY2022-23 when it increased from $1.49M to $2.35M (58%) in one year. Historically, the County has not charged the Town for operating costs for law enforcement services. The Town paid only personnel costs, which have also increased significantly due to the high cost of living in the area. In 2022, the County started charging the Town for these costs. The County Board of Supervisors also approved significant pay raises for Deputy Sheriffs in their labor agreements. For example, in August 2022 a 10% pay increase went into effect.
The Sheriff’s Office agreed to defer the new rate for 6 months and the County generously covered a portion of the costs over 3 years. The County provided a $426,000 credit for FY2023-24, $423,000 credit for FY2024-25 and $211,000 for FY2025-26. While these credits soften the immediate impact the bottom line, the net expense is still $860,000 annually.
Based on financial projections prepared by the Town, the structural budget deficit is projected to grow significantly over the next few years. Without new revenue, the Town is looking at approximately $1.98M in cost reductions over the next four fiscal years in order to maintain the General Fund reserve at the 20% policy level. Since FY2020-21 the General Fund reserve has decreased $3.07 million from $5.47M to an estimated $2.4M.
In addition, the Town faces uncertainty and changing fiscal conditions that the Town cannot directly control in several large expenditure areas.
Areas of uncertainty:
• Annual increases in the law enforcement agreement
• Unfunded State mandates
• Unforeseen expenses based on a volatile market.
• Capital projects include storm drain systems, buildings, parks, and street repairs, or other repairs needed as a result of natural disasters.
In addition to the uncertainty, the Town is providing barebones services and deferring critical capital projects. Staff is seeking input from the Council on the following:
• Appropriate level of public safety services
o Are the current services too much or too little?
• Evacuation and readiness
o Evacuation planning, especially along the Alpine Road corridor. o Funding for 10-year plan for public roads and trail maintenance.
• Wildfire preparedness
o What programs should be funded to reduce risk to people and homes? • Capital projects to maintain existing infrastructure. • Appropriate level of planning division services.
• Unfunded state mandates that are recurring, e.g. housing element cycle. • General level of public service, including Town Hall hours. • Bolster reserves with a larger reserve than 20%.
Based on the above budget analysis, level of uncertainty and potential for providing additional services and funding capital projects, a range of new revenue of $1M to $2M should be considered. A minimum of $1MM of additional revenue allows the Town to backfill staffing, and absorb ordinary cost increases, and maintain a 20% reserve. This minimum increase does not cover additional services and capital projects.
Current Analysis of Fiscal Conditions
Possible options for the structural deficit and additional funding are discussed below.
Right now, the Town Council and staff are examining a number of options to establish new ongoing locally controlled revenue sources to address the structural budget deficit.
These broader options that have been discussed in the past include fundraising, raising revenue through updated user fees, Town property rental revenues, impact fees, donors, and in-lieu fees. However, none of these alone would provide adequate
revenue nor ongoing dependable sources to meet the projected budget deficit in the future. There are several options to generate additional locally controlled revenue, including a parcel tax, real estate transfer taxes, annexation of Ladera, and modifications to the existing utility users’ tax.
The Council initiated a work program in May 2025 that includes having an independent research firm conduct a community survey around Town service priorities and needs.
This research will evaluate ballot and revenue measure feasibility, resident satisfaction with town services, and community priorities and needs. The survey is designed to inform critical public policy decisions including budgeting, planning, prioritization, and community engagement strategies. For example, the community priorities that could be surveyed include:
• Emergency 911 services, police services and response times; • Other local safety measures to mitigate risks of fire, earthquake, flooding and landslides;
• Effective disaster prevention measures, evacuation planning, emergency response systems and communications;
• Improving Town services;
• Preserving residents’ autonomy to make land use and planning decisions within Town limits;
• Avoiding ceding control to the County;
• Establishing Portola Valley as a charter town, like Palo Alto, Redwood City, and Mountain View giving us more local control over Town affairs and local funding needs; and
• Maintaining local funds for local control and prohibiting them from being taken by the State or Federal government.
At this point, staff and the consultants are seeking further direction from the Town Council on which measure(s) to include in the community survey which could be conducted in September 2025, which are provided in Attachment 1. A preliminary schedule for the Town to consider placing a ballot measure on the local election ballot is presented in Attachment 2 for review and feedback.
Potential Local Revenue Enhancement Options
Types of Local Revenue Measures
Cities may impose general or special taxes to support operations and infrastructure. A general tax is levied to fund a wide range of city services without a designated purpose, requiring a majority vote for its imposition, increase, or extension. General taxes are typically placed on the ballot during a general municipal election (i.e., when councilmembers are elected), though they can be presented at other times if the Town Council unanimously declares a state of fiscal emergency. A special tax, in contrast, is earmarked for specific projects or services, such as enhancing public safety services or financing infrastructure improvements. Special taxes must be directly related to the purpose specified in the ballot measure and cannot be diverted for other uses. Special taxes require a supermajority (2/3) approval from voters2. Special taxes may be considered at general municipal or special elections. Additional information about 2 A Look at Voter-Approval Requirements for Local Taxes
various revenue measures is available in educational publications titled the Understanding the Basics of Municipal Revenues in California: Cities, Counties and Special Districts3 prepared by Institute for Local Government (ILG) the and Propositions 26 and 218 Implementation Guide4 prepared by the League of California Cities (CalCities). Furthermore, the Local Revenue Measure Results5 from the November 2024 prepared by the California Local Government Finance Almanac provide a summary of the results of that last election.
Real Estate Transfer Tax
One of the options is a real estate transfer tax (RETT), which is used interchangeably with documentary transfer tax. This is an excise tax imposed on the transfer of real property under the State Revenue & Taxation Code section 11911 and San Mateo County Ordinance 2.936 allows counties to impose taxes at a rate of 55 cents per $500 of property value or consideration paid. The RETT must be paid on all transfers at the time of recording unless an exemption applies. The revenue from a RETT potentially increases over time as market value increases.
The California Constitution allows only charter cities to enact a property transfer tax, with voter approval, on the value of real estate that is sold. The Town may include adoption of a charter to become a charter city and imposition of a RETT in one ballot measure. Many California cities have a RETT, as documented in the California City Documentary and Property Transfer Tax Rates7However, in San Mateo County, there are currently only two charter cities, and only San Mateo has a RETT currently. RETTs proposed by charter cities that impose a general tax currently only require a simple majority (50% plus one) to pass. However, the Howard Jarvis Taxpayers Association group has proposed a statewide ballot initiative to be considered in the November 2026 election which if passed would restrict the ability of charter cities from assessing their own transfer taxes. More information on this ballot initiative can be found below.
Parcel Tax
A second option for consideration is a local parcel tax, which is a special tax on a parcel of real property. Unlike the property tax, a parcel tax may not be based on the value of property. Instead, parcel taxes are generally based on a flat per-parcel rate. A parcel tax may be enacted, increased or extended by a town only with two-thirds (66.67%) voter approval, even to raise funds for general purposes. A parcel tax is a fixed rate and does not increase as the market values increase.
Utility Users’ Tax
An additional consideration may be to pursue a new or modified Utility Users’ Tax (UUT)8, which can be either a general purpose or special tax with a simple majority or supermajority voter approval threshold, respectively. A voter-approved UUT can be imposed on the consumption of various utilities, including traditional and digital communication services. Utility user tax rates range from 1 percent to 11 percent. The 3 Institute for Local Government: Understanding the Basics of Municipal Revenues 4 Propositions 26 and 218 Implementation Guide
5 Local Revenue Measure Results from November 2024 Election 6 San Mateo County Transfer Tax Information 7 California City Documentary and Property Transfer Tax Rates 8 California City Finance: Utility Users’ Tax Facts
particular utilities to which the tax is applied varies. The most common rate is 5 percent, applied broadly among many types of utilities. The tax is collected directly from consumers by the utility providers and then passed on to the respective taxing agency.
The Town currently has a voter-approved UUT of 7.5%, of which 5.5% is for the General Fund and 2% is for the Open Space Fund. It was established by voters in 19939. For FY2025-26, this provides $1.173M in annual general fund revenues and $489,000 for Open Space Fund. This tax is levied on utility services, including electricity, gas, water, and telephone services. The use of UUT revenues is dependent on whether the tax is approved as either a general purpose or special revenue tax. A general-purpose tax has a 50% + 1 of ballots cast. A dedicated special tax, however, requires approval by 66.67% of ballots cast.
Additional Considerations
November 3, 2026 Statewide Ballot Measure Related to Local Taxes The Howard Jarvis Taxpayers Association is proposing a ballot measure called the "Save Prop 13 Act of 2026" that might limits property tax increases. If this qualifies for the ballot and is approved by the voters, this may affect local proposed tax measures as it would make substantial changes. Specifically, it would eliminate the ability of local voters to impose via simple majority voter a special tax via a voter-sponsored measure. It would also eliminate the ability of charter cities to impose their own RETTs. Any existing charter city RETTs would sunset December 31, 2028.
Next Steps
Staff is seeking Town Council direction on these revenue enhancement options.
Alternatives include:
• Status Quo/ Do Nothing. As noted previously, this could have severe consequences for the Town and may lead to unincorporation. The Town would lose local representation and residents’ autonomy to make land use and planning decisions within Town limits, and cede control to San Mateo County.
• Do the Survey. Council may direct staff and the subcommittee to proceed with the voter survey and include one or more items.
• Examine Alternatives. Staff and consultants have examined other options, but none would provide adequate revenue to meet Town needs. The Town would likely still face unincorporation or major reductions in service if we rely solely on these measures.
If Council directs staff and the subcommittee to proceed with the voter survey and include one or more items, additional direction is needed in these areas to finalize the survey:
• Measure: What measure(s) should be included in the voter survey? • Locally Funded Needs: What level of annual revenue (between $1M and $2M) do we need?
• Rate: What rate(s) should be included in the survey? Potential rates are included in Attachment 1.
9 https://www.portolavalley.net/town-government/town-finance/portola-valley-s-utility-users-tax
• Term: Revenue measures may be temporary or permanent until repealed by voters.
FISCAL IMPACT
There is no fiscal impact related to this discussion and direction, other than staff and Town Attorney time.
ATTACHMENTS
Attachment 1: Potential Revenue Enhancement Ballot Measure Options Attachment 2: Tentative Timeline
Potential Revenue Enhancement Ballot Measure Options
# Potential Ballot
Measure
Potential Rates Estimated Annual Revenue Term Voter Approval Threshold 1 Real Estate
Transfer Tax and
Establishment of
a Charter City
$5 per 1,000
$7 per 1,000
$10 per $1,000
for every $1,000 of
the property's sale
price
Could also do tiered
rates
Approximately $1M
Approximately $1.5M
Approximately $2M
Assumes 53 homes sold per year
with a $3.9M valuation based on
the historical averages between
2010 and 2025 – sales and values
may fluctuate over time
Temporary or
Permanent until
repealed by voters
Note that staff was
unable to identify
any temporary
measures of this
type
50%+1
2 Parcel Tax $600 per parcel
$900 per parcel
$1,200 per parcel
Approximately $1M
Approximately $1.5M
Approximately $2M
Assumes 95% of the parcel are
subject to local property taxes.
Exempt properties include
religious organizations,
educational and Cultural
Institutions, Nonprofit
Organizations, and Government
properties.
Temporary or
Permanent unless
repealed by voters
66.67% for Council-sponsored
parcel taxes
3 New UUT Internet-based
communications
Approximately $100k Temporary or
Permanent unless
repealed by voters
50%+1
#8a - Attachment 1
4 Modify and
Modernize the
Existing UUT
Divert 2% UUT from
Open Space Fund to
the General Fund
Or
Approximately $327k,
exclusive of water
Or
Temporary or
Permanent unless
repealed by voters
50%+1%, assuming the Council
temporarily suspends the special
open space tax on its own, which
it may do since state law only
requires voter approval for new
taxes, not to reduce taxes.
Or
Increase the UUT for
the General Fund
from 5.5% to 7.5%
Approximately $327k,
exclusive of water tax
Temporary or
Permanent unless
repealed by voters
50%+1%
#8a - Attachment 1
Tentative Timeline
The deadline for Town Council final action to place a measure on the ballot is the last meeting in July 2026. Taking this into account, a preliminary schedule for the Town to consider placing a ballot measure on the local election ballot is presented below for Council feedback.
Finalize Voter Survey and Initiate Survey September 2025 Presentation of Survey Results to City Council October 2025 City Council Meeting to Provide Direction on Revenue
Enhancement Options
November 2025
Community Education Outreach January to July
2026
City Council Meeting on Draft Charter City Language
(if needed for RETT)
April or May 2026
City Council 1st Public Hearing on Draft Charter
(if needed for RETT)
June 2026
City Council 2nd Public Hearing on Draft Charter
The second public hearing shall be held at least 30 days after the first public hearing.
(if needed for RETT)
July 2026
Final Town Council meeting to consider placing the measure on the November 3, 2026 election ballot
July 2026
Ballot Measure Language and Impartial Analysis Filed with San Mateo County Elections Official
By August 7, 2026
#8a - Attachment 2
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: 07/22/2025
RE: Report of 07/22/2025 Conservation Committee meeting Action Items
1. Open position available on the Conservation Committee.
Notes
1. Significant Tree Removal Permit. No changes to the existing list and will not include bushes, nor change dimensions. The guidelines are in alignment with neighboring communities and with the arborist community. Appendix B includes the updated language but provides more guidance and will be placed on the website with the addition of the words “if applicable” to the second paragraph.
Committee approved.
2. ADU checklist – no code changes to fire code for the next ten years @ Fire Marshall Kim Giuliacci.
WFPD has concerns about radiant heat between buildings. Subcommittee to work on it. (Marianne, Megan, Dieter)
3. Wildlife corridor fencing ordinance recommendations for 1-2 acre properties. Desire to keep the wildlife off the street. Suggestion for new fencing permits for 1-2 acre properties:
1.) Perimeter fences are limited to 4 feet in height
2.) Keep the current 25 feet front setback for domestic fences at 25 feet
3.) Add set-back requirements for domestic fences for the side and back yard to ½ the size of the required yard (as defined in the fence ordinance), which is a 10 foot set-back from the side and rear property line.
4.) Suggested definition of Wildlife-friendly fencing. “Wildlife-friendly fencing” is a fence that allows wildlife to safely pass over and under it. Top wire or rail max 4'; lowest rail min 16″ above ground.
Comments:
• Woodside has a similar ordinance.
• Concerns about different shaped lots that can’t accommodate a 10’ side setback. • Concerns about 4’ Adu setbacks
• Wildlife corridors – impossible to locate.
• Property owners can continue to have domestic fences at 10’ side setback for vegetable plots and rose bushes protection.
• Objective requirements need to be specified and include more exceptions for odd, shaped lots.
• Concern about fencing near creek setbacks.
TOWN OF PORTOLA VALLEY
Conservation Committee Report
4. Tip of the month on Dittrichia
5. Kudos – chipper program – acknowledge the thoughtful maintenance of properties when removing brush.
6. Committee spotlight – working on the wording for the CC spotlight for the Town newsletter.
7. Community hall How-to List suggestions created for the Town to be provided to the staff for further work.
8. Assembly bill – CA poison-free wildlife act (against rodenticides) – AB2552 effective January 1 2025.
Almanac will be writing about the Owl Box project. – Committee suggests that PV becomes a poison free community. – Town maintenance is poison free now. Subcommittee to work on rodenticidebanning ordinance (Theresa, Nona, Marianne). Consider adding student representative to CC.
9. Frog Pond and school security fencing – The construction workers were informed about the need to be careful of the Frog Pond. And not drive heavy equipment through the Frog pond property.
10. Trail mowing has been completed. Report star thistle on Palmer trail through PvConnect.
11. Wildfire Preparedness – WPC will put goats on their agenda to see if it is feasible for brush clearance.
Not a conservation issue.
12. Idea for a community wide project - survey of birds and wildlife on PV properties. Ask community to document what wildlife, birds, and nests they have on their property. Use an bird app to identify sounds heard. Start with the birding community. Involve the schools? Contact MidPen and Jasper Ridge for potential resources.
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: 07/28/2025
RE: Report of 07/28/2025 ASCC Commission meeting
Action Items
• Councilmember Flynn to request that the Planning Department add an ASCC prereview component to the Urban Planning Partners’ work on the Housing element update about the MU-23 objective requirements.
Notes
Public Comment
• Dr. Susan Morris– Request to preserve the driveway pillars at 139/131 Brookside that her grandfather, Gian Bautista Sanguinetti, built by hand in 1933. The pillars marked the location of numerous neighborhood gatherings.
• Sue Chaput and Patricia Thorson spoke in favor of preserving the pillars. • Danna Breen mentioned she lives near the stone pillars of the Law estate and values the history.
Voluntary pre-application process for the ASCC
ASCC approved the recommendation by the Staff to implement the voluntary opt-in pre-application process to review early ideas on a project. It will not count towards the review limits. It is an informal, private meeting.
Danna and Carter volunteer to serve on the first evaluation. But all 4 commissioners are available to volunteer.
ASCC hopes to be able to work with the potential new affordable housing developments with this new subcommittee to help them shepherd their projects more quickly, efficiently, and cost effectively through the planning process. The Planning Department will now begin offering the option to projects.
ASCC Subcommittee to create objective requirements for single family residences and ADUs ASCC approved Staff recommendation that ASCC create a subcommittee to create objective standards for single family residences and update the ADU regulations. The Town just received a reminder letter from HCD about PV’s out-of- date ADU regulation and requested it be brought into compliance with State laws (many of which have changed in the past two years). Danna and Carter volunteered to be on the subcommittee.
Discussion
Suggestions of only projects beyond 1200 sf with more than 100 cu yds of earth movement would require discretionary hearings. May not be possible to make that limit with new SB9 regulations.
Councilmember Flynn requested the subcommittee to consider timing as the TC ADU Subcommittee is exploring ideas for encouraging ADU construction which would change some items in the ADU ordinance.
Also, she made a request for the subcommittee to add MU-23 objective standards and to normalize the MU6 and MF-23 standardsto their tasks. Councilmember Flynn will let the Planning Director know to add an ASCC review to the Urban Planning Partners schedule to be sure the consultants are moving in the correct direction before they work on the objective standards for the new MU-23 zone.
TOWN OF PORTOLA VALLEY
ASCC Commission Liaison Report
______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Councilmember Flynn
DATE: 07/30/2025
RE: C/CAG Governing Board Meeting 07/30/2025
ACTION ITEMS:
PV Town Council should be aware that SB63 is working its way through the legislature. The bill would put a regional transit measure on the November 2026 ballot for a ½ cent sales tax (in San Mateo County) for 14 years to pay for reduced congestion by supporting public transit agencies in the San Mateo, San Francisco, Alameda, and Contra Costa counties to prevent severe service cutbacks while ridership improves to prepandemic levels. The measure is a “citizen’s measure,” meaning it will require 50%+1 to pass. Polling in the different counties suggests support.
MEETING NOTES:
C/CAG held a long discussion on whether or not to have C/CAG board support having San Mateo Country opt in to participate in the SB63 regional transit measure to add ½ cent tax to help fund public transit (Sam Trans, Cal Train, BART, MUNI, MTA and ferry services). The C/CAG board ultimately approved recommending to opt-in but included strong endorsement of additional accountability amendments to create a 5-member San Mateo County Regional Measure Oversight Committee to oversee the taxes collected in SMC and added key criteria: no disproportionate service cuts in SMC, enforceable station operations (cleanliness, safety, security, efficiency, coordination with other transit agencies), and working with local governments for station operations including retail and housing. Measure SB63 includes requirements for increased regional cooperation between transit service providers.
SamTrans will serve as the final decision-making body for San Mateo County. C/CAG and the San Mateo County Transportation Authority (SMCTA) have each made recommendations in support now. The SamTrans board meeting will be held August 6 where the final decision on SMC participating in the measure will be made.
The measure will continue through the legislative process with various amendments before it gets to the Assembly floor. It has already passed in the Senate. Final determination and vote in the Assembly will be before the legislative session ends on September 12. If it passes the legislature, it will be placed on the November 2026 ballot for vote by the relevant counties.
Note that in Nov 2028 – Measure A – SMC Transportation measure (1/2 cent sales tax) could be put on the ballot for 30 year renewal. Measure A currently ends in 2033.
TOWN OF PORTOLA VALLEY
C/CAG Governing Board
______________________________________________________________________________________ TO: Members of the Town Council
FROM: Geologic Safety Committee
DATE: August 11.2025
RE: Liaison Report
2 places as open on their committee and members were assigned to do outreach.
MAPS: GSC is looking forward to meeting with John Wallace (Town Geology Consultant) in October To look at current and future changes and updates on the ground movement potential map and the Geologic Map. The Ground Movement Potential map is outdated and inaccurate particularly in regard to Library and Town Buildings which are safer than the appear, but they need to be accurate.
Woodside and Portola Valley are using different technologies. Portola Valley’s is more geologically sophisticated and at a higher resolution with topographic detail.
Wodside’s map is extracted from satellite photos with lower resolution. . The two maps do not match well at the boundary. Still there are real inaccuracies in the mapping of the San Andreas fault at our town center which could have bearings on evacuation in the event of fire following earthquake.
SAFETY: GSC comments (on the Town Website) on the draft Safety Element will be reviewed by the committee and updated in preparation for the completion of the Safety Element this Winter. Hopefully, their concerns about fire following earthquake will receive attention.
In their continued efforts to educate about geologic safety and infrastructure vulnerabilities, they discussed reaching out to San Mateo County Department of Emergency Management Rosalind Jen and West Bay Sanitary for presentations on our vulnerabilities.
TOWN OF PORTOLA VALLEY
Liaison Memo
______________________________________________________________________________________ TO: Members of the Town Council
FROM: Ca Cities Liaison
DATE: August 21, 2025
RE: Cal Cities Action Alert Oppose Unless Amended
SB 364 (Strickland) Outdoor advertising displays: customary maintenance: permits.
Action requested: Send a letter to your Assembly Member today to oppose unless amended SB 364 (Strickland) Outdoor advertising displays: customary maintenance:
permitting, which conflicts with decades of case law related to local regulations of outdoor billboard advertising. SB 364 has been referred to the Assembly Appropriations Committee and may move to the Assembly floor before the legislative session ends on Sept. 12.
What the bill does: SB 364 expands the definitions of “customary maintenance provisions” of an outdoor advertising display under the Outdoor Advertising Act to include replacing or eliminating structural members, posts, and internal bracing of billboards. These changes are in direct conflict with decades of California case law and local permitting authority.
Why this is important to Cal Cities members:
• SB 364 would allow billboard companies to dramatically alter structures and bypass all local input and control, creating significant safety and environmental risks. • SB 364 would expose cities to costly lawsuits if they try to enforce safety, environmental, or cultural protections that the bill exempts from review.
How to contact your Legislator: Find Your California Representatives Supporting documents: Cal Cities Opposition Letter; Sample SB 364, City Opposition Letter Questions? Montana Cruz [email protected], or Damon Conklin, Legislative Advocate, [email protected]
TOWN OF PORTOLA VALLEY
Liaison Memo
______________________________________________________________________________________ TO: Members of the Town Council
FROM: Trails and Paths Committee
DATE: August 20,2025
RE: Liaison report
OVERVIEW:
• Community Engagement
Re-routing the Eagle Trail away from Creek is essential at this point or we will lose it.
Poison oak is pushing intrepid users into the creek. This will need to be done with hand tools, by professionals, with support of Conservation Committee as it is a riparian zone. Eagle could be the crown jewel in our Trail System. But it is not a perfect community engagement project yet.
• Trail Maintenance
We have not yet developed a mechanism to use the PV Fund mechanism to maintain our trail easements along roads.
• New construction projects
New Portola Road Trail crossing at Gambetta Lane is not currently safe. It was sealed without scoring or an anti-slip surface. For long term efficiency, the council should approve a minimum standard for every trail crossing.
• Easements and Drive/ Road Crossings
Easements and Road crossings for multi-use there is a need for specifying preconstruction and paving specs so that asphalt contractors understand the need of a rural town to allow safer animal crossings both for wildlife and for riders.
TOWN OF PORTOLA VALLEY
Liaison Memo
______________________________________________________________________________________ TO: Members of the Town Council
FROM: Judith Hasko, Mayor
DATE: August 27, 2025
RE: Report on August 18, 2025 Open Space Committee Meeting OVERVIEW:
Our new Open Space Committee member joined, Del Maxwell. She has lived in Town since 1995. She has experience with many open space-related groups and land trusts, and we look forward to her participation in the committee.
The committee introduced themselves to the new Town Manager, Darcy Smith.
Oral Communications
Carter called in due to a scheduling conflict, with a recommendation on how to advise on use of funds for Open Space. Rather than gifting 2% UUT he'd prefer gift be 50% of taxes and income from fund, or $200,000, whichever is less, for 3 years.
Darcy Smith introduced herself to the committee.
The committee presented and discussed a letter expressing the Town's approach to its financial challenges, focusing in part on one proposal entailing allocation of the Open Space UUT toward town general funds. The committee discussed its concerns about this approach and its potential negative impact on the Town's Open Space Committee efforts, while recognizing the need to make sure the Town is financially viable.
Some concerns expressed were confirming the need for a change to the open space special UUT with full audit information, the need to preserve the Open Space fund to preserve inter-fund flexibility on an annual basis to ensure the 20% reserve level continues to work, the need to maintain bank accounts separately for Open Space and General
TOWN OF PORTOLA VALLEY
Liaison Memo
Funds (which is being looked into by staff to confirm what is necessary to maintain any legally required separation of the funds).
Ms. Smith provided an update on the Town's finances relevant to the discussion. She provided information on certain analyses and also commented on some complexities being worked through with respect to any changes to the UUT.
Ms. Smith noted that a key part of our financial issues came from Sheriff's contract increases. Another big factor is the Housing Element and capital improvements needed in the face of natural disasters. She reviewed the audit schedule for completion on catch-ups by September 2026.
The committee had valuable and different comments on the proposed letter and treatment of the UUT presently allocated to Open Space Funds.
The committee decided to finalize and submit to the Town Council the letter with adjustments. While the committee recognized that many facts and circumstances were still being analyzed, they felt it important to communicate the committee’s willingness to support the Town’s attempts to address its financial challenges including through use of Open Space Funds on a short-term, limited basis. They also wanted to recognize that the Town’s long history of using Open Space Funds to enhance and maintain the Town’s natural environment, and the importance of the Town’s finding other long-term solutions to address its financial challenges so as to continue to support open space consistent with the Town’s historical approach.