Portola Valley City Council
October 8, 2025

TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, October 8, 2025
7:00 PM
MAYOR: Judith Hasko
VICE MAYOR: Craig Taylor
COUNCILMEMBERS: Rebecca Flynn, Mary Hufty, Helen Wolter

A G E N D A
HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.

In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances.

Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

VIRTUAL PARTICIPATION VIA ZOOM
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1 1. CALL TO ORDER / ROLL CALL

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances).

3. PRESENTATIONS / PROCLAMATIONS
a. Acceptance of Eagle Scout plaque for Town Archives (continued from September 24, 2025) b. Proclamation for Fire Prevention Week

4. TOWN MANAGER REPORT
There are no written materials, and the Town Council does not take action under this agenda item.

5. ORAL COMMUNICATIONS
Persons wishing to address the Town Council on any subject may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.

6. CONSENT AGENDA
a. Approve Minutes of September 24, 2025
b. Approve Warrant List for October 8, 2025
c. Consider Adoption of a Resolution Granting Consent to the County of Santa Cruz to establish the Santa Cruz Mountains Wine Improvement District (SCMWID) and include the Town of Portola Valley in the SCMWID

7. REGULAR AGENDA
a. Mid-Year San Mateo County Sheriff's Office Report by Captain Frank Dal Porto b. Consider Adoption of a Resolution Approving an Agreement for Law Enforcement Services Between the County of San Mateo and the Town of Portola Valley for a One-Year Term Commencing on July 1, 2025.
c. Ad-Hoc Housing Element Post-Adoption Plan Town Council Subcommittee Update

8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item. a. 9/17/2025 Trails and Paths Committee Meeting Liaison Memo b. 9/22/2025 Conservation Committee Meeting Liaison Memo c. 9/24/2025 Friends of the PV Library Meeting Liaison Memo

9. ADJOURNMENT
The next Regular Town Council meeting will be held on October 22, 2025, at 7:00 p.m. 2 Land Acknowledgement:

The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 PROCLAMATION
Honoring
Fire Prevention Week
WHEREAS, Portola Valley values the safety and well-being of all residents, businesses, and visitors in our community; and
WHEREAS, fire remains a serious public safety risk, with the majority of deadly fires occurring in homes where people are asleep or otherwise unaware; and
WHEREAS, the National Fire Protection Association (NFPA), the national sponsor of Fire Prevention Week, has designated the theme for 2025 as “Charge into Fire Safety™: Lithium-Ion Batteries in Your Home” to raise awareness of fire risks associated with lithium-ion batteries and how to use them safely; and WHEREAS, the theme emphasizes the importance of safely buying, charging, and disposing/recycling lithium-ion batteries, as well as recognizing warning; and WHEREAS, as homes increasingly rely on devices powered by rechargeable batteries — such as phones, laptops, e-bikes, power tools, and more — and
WHEREAS, residents are urged to test smoke alarms monthly, maintain working alarms in every bedroom and on every level of the home, and practice home fire escape plans, because even with the best precautions, fires can still occur; and
WHEREAS, the Woodside Fire Protection District are resolutely committed to educating, preparing, and protecting our community from fire hazards;
NOW, THEREFORE, I, Judith Hasko, Mayor of the Town of Portola Valley, do hereby proclaim October 5 through October 11, 2025 as FIRE PREVENTION WEEK in Portola Valley, and call upon all residents, businesses, schools, and civic organizations to support and participate in programs, events, and educational activities that promote fire safety — particularly in observance of the 2025 theme “Charge into Fire Safety™:

Lithium-Ion Batteries in Your Home.”
I further encourage all citizens to take the following critical steps to protect their homes and families:
 Purchase only certified, quality devices and batteries that meet safety standards.  Use the manufacturer’s charger, and never charge devices on flammable surfaces (beds, sofas, etc.).
 Monitor charging devices, unplug them promptly when full, and avoid overcharging or leaving them to charge overnight.
 Inspect batteries for signs of damage or overheating; discontinue use if abnormalities are found.  Recycle or dispose of lithium-ion batteries at approved facilities — never place them in regular trash or recycling bins.
 Ensure smoke alarms are tested monthly and replaced when needed and maintain and practice a home fire escape plan for all household members.

Dated this 8
th day of October 2025.
___________________________
Judith Hasko, Mayor

4 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: October 8, 2025
RE: Approve Minutes of September 24, 2025

RECOMMENDATION
Staff recommends Town Council review and approve the September 24, 2025 meeting minutes.

ATTACHMENTS

1. 09-24-2025 Council Regular Meeting Minutes
5 Volume 47
September 24, 2025

PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – SEPTEMBER 24, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 7:01 p.m. Roll call was taken by the Clerk.

Present: Councilmembers Helen Wolter, Rebecca Flynn, Mary Hufty, Vice Mayor Craig Taylor, Mayor Judith Hasko

Absent: None.

Others: Town Manager Darcy Smith, Assistant Town Manager Corie Stocker-Pedalino, Town Attorney Catherine Engberg, Finance Director Anthony McFarlane, Town Clerk Veronica Dao

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances)
Town Attorney Engberg confirmed remote attendance for Mayor Judith Hasko participating from Warren Street Hotel, 86 Warren St., Room 708, New York, NY 10007.

3. PRESENTATIONS / PROCLAMATIONS
a. Acceptance of Eagle Scout Plaque for Town Archives
This item was continued to the next meeting, October 8.

4. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
 Zotts to Totts and Town Picnic was a great success
 Clean-Up Day October 4
 Emergency preparedness and public safety for upcoming fall hazards and fire prevention week
 Senior Fair hosted by Atherton

5. ORAL COMMUNICATIONS
Mayor Hasko invited public comment. None were received. 6 Volume 47
September 24, 2025

6. CONSENT AGENDA
Mayor Hasko invited public comment. None were received.

Consent Agenda item 6b was pulled for separate discussion and action.

Motion and second (Taylor, Wolter) to approve Consent Agenda items 6a and 6c. The motion carried unanimously by roll call vote.

Motion and second (Flynn, Wolter) to approve Consent Agenda item 6a. The motion carried unanimously by roll call vote.
a. Approve Regular Meeting Minutes of September 10, 2025 b. Approve Warrant List of September 24, 2025
c. Consider Approval of an Amendment to the Town of Portola Valley Conservation Committee Charter

7. REGULAR AGENDA
a. Consider Acceptance of the FY 2021-22 Annual Comprehensive Financial Report Finance Director McFarlane presented the item.

Mayor Hasko invited public comment.

Public Comment
 Rita Comes
Council asked questions and discussed the item.

Motion and second (Hufty, Taylor) to receive, accept, and file the Annual Comprehensive Financial Report for FY 21-22. The motion carried unanimously by roll call vote.
b. Verbal Update from Revenue Enhancement Options Subcommittee Vice Mayor Taylor and Councilmember Wolter presented the item.

Mayor Hasko invited public comments.

Public Comment
 Karen Askey
 Ronny Krashinsky
7 Volume 47
September 24, 2025

 Betsy Morgenthaler
 David Cardinal
Council asked questions and discussed the item.

No action was taken.

8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS
Councilmembers reported on several local and regional meetings they attended recently.

Councilmember Flynn noted a correction for the Geologic Safety Committee liaison report as follows:
 The Passive House Standard (tight air-sealed construction, steel shell) was discussed as an alternative to Title 24.

9. ADJOURNMENT
The meeting adjourned at 8:46 p.m.
_________________________ _________________________
Judith Hasko, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its October 8, 2025 regular meeting. 8 ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: October 8, 2025
RE: Review and Accept Warrant List for October 8, 2025
RECOMMENDATION:

1. Review and accept the following Warrant List for the month of October:
10/08/2025 Warrant List

REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.

The following table lists payments by fund.

Date
Ending
Warrant #
Warrant 10/8/2025 5468 5501 34 329,127.30 10/9/2025 9/24/2025 5467 Attached are Warrant Lists for:

Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 10/8/2025 245,378.12
Library 10/8/2025 1,110.27
Inclusion in-lieu 10/8/2025 4,175.00
Capital Projects 10/8/2025 3,310.56
Customer Deposits 10/8/2025 75,153.35
Total $ 329,127.30
Payments by Fund

TOWN OF PORTOLA VALLEY

STAFF REPORT

TOWN OF PORTOLA VALLEY
9

Warrant List October 8, 2025
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.

The following table lists the warrants that were voided and the reason for the voided transaction.

The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.

DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].

ATTACHMENTS

1. 10/08/2025 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
10/8/2025 5471 CalPERS 101 Various Sep Contributions $ 43,539.04 10/8/2025 5478 Missionsquare Retirement 101 Various Sep 30 Contributions 2,051.64 10/8/2025 5483 Navia Benefit Solutions 101 Various Sep 30 Contributions 343.33 10/8/2025 5485 CalPERS Health 101 Various Oct Premium 22,498.61 10/8/2025 5490 State Compensation Ins Fund 101 Various Oct W/C Premium 2,600.12 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided and Reissued
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
10 TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
October 08, 2025
Claims totaling $329,127.30 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.

Date _____________________________ ________________________________ Corie Stocker, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.

Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Anthony McFarlane, Finance Director Mayor
11 apachreg Town of Portola Valley mmagahiz 10/01/2025 14:31 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5468 20 ALLIANT INSURANCE SERVICES 540.00 10/08/255469 49 BAY AREA GEOTECH GROUP 3,310.56 10/08/255470 61 BRAGATO PAVING 1,000.00 10/08/255471 80 CALPERS 43,539.04 10/08/25 EFTPS5472 129 COTTON SHIRES & ASSOC. INC. 24,516.60 10/08/255473 135 CSG CONSULTANTS INC 26,190.00 10/08/255474 176 EXCEL LD 32.47 10/08/255475 195 GOOD CITY COMPANY 54,891.75 10/08/255476 214 HINDERLITER DE LLAMAS & ASSOC 779.57 10/08/255477 217 HUMAN INVESTMENT PROJECT 2,100.00 10/08/255478 218 MISSIONSQUARE RETIREMENT 2,051.64 10/08/25 EFTPS5479 234 J. W. ENTERPRISES 546.88 10/08/255480 259 JOINT VENTURE S.V. NETWORK 770.00 10/08/255481 269 KATHY WADDELL 4,032.00 10/08/255482 290 LOS GATOS ROOFING 2,000.00 10/08/255483 330 NAVIA BENEFIT SOLUTIONS 343.33 10/08/25 EFTPS5484 330 NAVIA BENEFIT SOLUTIONS 200.00 10/08/255485 364 PERS HEALTH 22,498.61 10/08/25 EFTPS5486 375 PLATINUM FACILITY SERVICES 4,936.68 10/08/255487 413 SANGINI MAJMUDAR BEDNER 2,360.00 10/08/255488 429 SHELLY SWEENEY 352.00 10/08/255489 441 SPARTAN ENGINEERING 5,351.72 10/08/255490 448 STATE COMP INSURANCE FUND 2,600.12 10/08/25 EFTPS5491 452 STUART EVENT RENTALS 5,823.25 10/08/255492 457 SUSTAINABLE SM COUNTY 1,190.00 10/08/255493 505 WOODSIDE FIRE PROTECTION DISTR 63,614.36 10/08/255494 518 GOT GOPHERS? 1,050.00 10/08/255495 697 CYNTHIA ROWE 500.00 10/08/255496 730 URBAN PLANNING PARTNERS INC 4,175.00 10/08/255497 860 STEPFORD 213.28 10/08/255498 1016 SHUTE, MIHALY & WEINBERGER LLP 25,094.44 10/08/255499 1051 ABOVE ALL ROOFING SERVICES 1,000.00 10/08/255500 1233 WON CHOI 711.00 10/08/255501 1287 SAN MATEO COUNTY DEM 20,813.00 10/08/25Check totals: 258,094.56ACH totals:EFTPS totals: 71,032.74Wire transfer totals:Payment Manager totals:GRAND TOTALS 329,127.30 12 Check totals: 258,094.56
ACH totals:EFTPS totals: 71,032.74Wire transfer totals:Payment Manager totals:GRAND TOTALS 329,127.30 13 apackfnd Checks by Fund - 10/08/25 to 10/08/25 Page 1 Town of Portola Valley 10/01/2025 mmagahiz 14:31
Vendor Name Invoice Description Invoice Amt.

Fund 101 Dept Balance Sheet
CALPERS August Retirement- CLASSIC 11,053.31CALPERS August Retirement- PEPRA 18,505.81CYNTHIA ROWE Deposit Refund - Facility Pick 500.00MISSIONSQUARE RETIREMENT Deferred Comp - Sep 30, 2025 2,051.64NAVIA BENEFIT SOLUTIONS Navia Benefit 09/30/2025 343.33 -----------------
Fund 101 Dept Total 32,454.09
Fund 101 Dept 115 Town Committees
STUART EVENT RENTALS Town Picnic Equip Rentals & Se 5,823.25 -----------------
Fund 101 Dept 115 Total 5,823.25
Fund 101 Dept 120 Town Manager
PERS HEALTH 8,459.93STATE COMP INSURANCE FUND Premium 9/06/2025-10/06/2025 2,600.12 -----------------
Fund 101 Dept 120 Total 11,060.05
Fund 101 Dept 125 Town Attorney
SHUTE, MIHALY & WEINBERGER LLP Aug Legal Service 25,094.44 -----------------
Fund 101 Dept 125 Total 25,094.44
Fund 101 Dept 130 Town Clerk
PERS HEALTH 3,341.37
-----------------
Fund 101 Dept 130 Total 3,341.37
Fund 101 Dept 140 Finance
HINDERLITER DE LLAMAS & ASSOC Contract Services Sales Tax Ju 779.57PERS HEALTH 6,043.82 -----------------
Fund 101 Dept 140 Total 6,823.39
Fund 101 Dept 220 Fire Services
14 apackfnd Checks by Fund - 10/08/25 to 10/08/25 Page 2 Town of Portola Valley 10/01/2025 mmagahiz 14:31
Vendor Name Invoice Description Invoice Amt.

WOODSIDE FIRE PROTECTION DISTR FY2025-26 Chipper Program 54,670.11 WOODSIDE FIRE PROTECTION DISTR 8/01/25-8/31/25 Fire Mitigatio 8,944.25 -----------------
Fund 101 Dept 220 Total 63,614.36
Fund 101 Dept 310 Planning Division
CSG CONSULTANTS INC Aug Code Enforcement Bldg Svcs 3,300.00GOOD CITY COMPANY Planning Consultant Services - 8,255.00PERS HEALTH 1,670.69 -----------------
Fund 101 Dept 310 Total 13,225.69
Fund 101 Dept 320 Building Division
CSG CONSULTANTS INC Aug Code Enforcement Bldg Svcs 21,000.00PERS HEALTH 556.90 -----------------
Fund 101 Dept 320 Total 21,556.90
Fund 101 Dept 330 Code Compliance
CSG CONSULTANTS INC Aug Code Enforcement Bldg Svcs 1,890.00 -----------------
Fund 101 Dept 330 Total 1,890.00
Fund 101 Dept 410 Community Hall
ALLIANT INSURANCE SERVICES Premium Town Special Event Lia 540.00KATHY WADDELL FALL 2025 Classes 3,752.00 KATHY WADDELL SUMMER 2025 Classes 2nd pymt 280.00
PERS HEALTH 289.58PLATINUM FACILITY SERVICES Janitorial Services - Sept 202 1,081.49SANGINI MAJMUDAR BEDNER Fall 2025 Classes 2,360.00 SHELLY SWEENEY Summer 2025 Classes 352.00
WON CHOI Fall Classes 2025 711.00
-----------------
Fund 101 Dept 410 Total 9,366.07
Fund 101 Dept 420 Field Rentals
GOT GOPHERS? Town Fields Gopher Trapping- S 1,050.00J. W. ENTERPRISES Handicap Unit Rental & Service 315.44J. W. ENTERPRISES Handicap Unit Rental & Service 231.44 15 apackfnd Checks by Fund - 10/08/25 to 10/08/25 Page 3 Town of Portola Valley 10/01/2025 mmagahiz 14:31
Vendor Name Invoice Description Invoice Amt.
-----------------
Fund 101 Dept 420 Total 1,596.88
Fund 101 Dept 510 Public Works
PERS HEALTH 1,185.53PLATINUM FACILITY SERVICES Janitorial Services - Sept 202 2,296.91 PLATINUM FACILITY SERVICES Janitorial Services - Sept 202 448.01SPARTAN ENGINEERING Installed wireless communicato 5,351.72 -----------------
Fund 101 Dept 510 Total 9,282.17
Fund 101 Dept 610 Non-Departmental
CALPERS September UAL CLASSIC 13,579.75CALPERS September UAL PEPRA 400.17EXCEL LD Sept Telephone LD Services 32.47 HUMAN INVESTMENT PROJECT FY2025- 2026 Annual Contributi 2,100.00JOINT VENTURE S.V. NETWORK FY25-26 Annual Contribution 770.00NAVIA BENEFIT SOLUTIONS Sept 2025 Monthly Fee 200.00 PERS HEALTH 950.79SAN MATEO COUNTY DEM FY25-26 Emergency Services JPA 20,813.00STEPFORD Interim Planning & Building Ea 213.28SUSTAINABLE SM COUNTY FY 2025-2026 Annual Contributi 1,190.00 -----------------
Fund 101 Dept 610 Total 40,249.46
-----------------
Fund 101 Total 245,378.12
Fund 205 Dept 510 Public Works
PLATINUM FACILITY SERVICES Janitorial Services - Sept 202 1,110.27 -----------------
Fund 205 Dept 510 Total 1,110.27
-----------------
Fund 205 Total 1,110.27
Fund 222 Dept 310 Planning Division
URBAN PLANNING PARTNERS INC PVHE2 Housing Element Amendmen 4,175.00 16 apackfnd Checks by Fund - 10/08/25 to 10/08/25 Page 4 Town of Portola Valley 10/01/2025 mmagahiz 14:31
Vendor Name Invoice Description Invoice Amt.
-----------------
Fund 222 Dept 310 Total 4,175.00
-----------------
Fund 222 Total 4,175.00
Fund 401 Dept 710 Roads & Right-of-Way
BAY AREA GEOTECH GROUP 2024 Street Resurfacing Projec 3,310.56 -----------------
Fund 401 Dept 710 Total 3,310.56
-----------------
Fund 401 Total 3,310.56
Fund 701 Dept 340 Customer Deposits
ABOVE ALL ROOFING SERVICES Deposit Refund - 18 Ohlone St 1,000.00BRAGATO PAVING Deposit Refund - 105 Shawnee P 1,000.00 COTTON SHIRES & ASSOC. INC. Aug-Sep 25 Applicant Charges 24,516.60GOOD CITY COMPANY Planning Consultant Services - 46,636.75LOS GATOS ROOFING Deposit Refund - 65 Sioux Way 1,000.00LOS GATOS ROOFING Deposit Refund - 1077 Portola 1,000.00 -----------------
Fund 701 Dept 340 Total 75,153.35
-----------------
Fund 701 Total 75,153.35
-----------------
**** Grand Total 329,127.30
* * * End of Report * * *
17 .
apapdinv2 mmagahiz Town of Portola Valley Page 1
14:31 10/01/25 Paid Invoices by Date
From: 10/08/2025 to 10/08/2025
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 20 ALLIANT INSURANCE SERVICES
10/08/25 5468 Premium Town Special Event Liability Insurance 540.00 540.00 09252025 Vendor: 49 BAY AREA GEOTECH GROUP
5469 2024 Street Resurfacing Project Various locations 3,310.56 3,310.56 60100 Vendor: 61 BRAGATO PAVING
5470 Deposit Refund - 105 Shawnee Pass 1,000.00 1,000.00 PW0166-2025 Vendor: 80 CALPERS
5471 September UAL CLASSIC 43,539.04 13,579.75 100000018041151 September UAL PEPRA 400.17 100000018041162August Retirement- CLASSIC 11,053.31 100000017989093August Retirement- PEPRA 18,505.81 100000017989112 Vendor: 129 COTTON SHIRES & ASSOC. INC.
5472 Aug-Sep 25 Applicant Charges 24,516.60 24,516.60 2025-AUG-SEP Vendor: 135 CSG CONSULTANTS INC
5473 Aug Code Enforcement Bldg Svcs, Permit Tech In House Plan 26,190.00 26,190.00 AUG-2025 Vendor: 176 EXCEL LD
5474 Sept Telephone LD Services 32.47 32.47 1199922536
Vendor: 195 GOOD CITY COMPANY
5475 Planning Consultant Services - Aug 2025 54,891.75 54,891.75 4376 Vendor: 214 HINDERLITER DE LLAMAS & ASSOC
5476 Contract Services Sales Tax Jul-Sept 2025 779.57 779.57 SIN054207 Vendor: 217 HUMAN INVESTMENT PROJECT
5477 FY2025- 2026 Annual Contribution 2,100.00 2,100.00 FY2025-2026 Vendor: 218 MISSIONSQUARE RETIREMENT
5478 Deferred Comp - Sep 30, 2025 2,051.64 2,051.64 SEP-202530 Vendor: 234 J. W. ENTERPRISES
5479 Handicap Unit Rental & Services 546.88 315.44 269042 Handicap Unit Rental & Services 231.44 269043
Vendor: 259 JOINT VENTURE S.V. NETWORK
5480 FY25-26 Annual Contribution 770.00 770.00 11866NETPORTOLA Vendor: 269 KATHY WADDELL
18 .
apapdinv2 mmagahiz Town of Portola Valley Page 2
14:31 10/01/25 Paid Invoices by Date
From: 10/08/2025 to 10/08/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
10/08/25 5481 SUMMER 2025 Classes 2nd pymt 4,032.00 280.00 SUMMER-2025.2 FALL 2025 Classes 3,752.00 FALL-2025
Vendor: 290 LOS GATOS ROOFING
5482 Deposit Refund - 65 Sioux Way 2,000.00 1,000.00 BLDR0153-2024 Deposit Refund - 1077 Portola Rd 1,000.00 BLDR0291-2025 Vendor: 330 NAVIA BENEFIT SOLUTIONS
5483 Navia Benefit 09/30/2025 343.33 343.33 09302025
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5484 Sept 2025 Monthly Fee 200.00 200.00 11013948
Vendor: 364 PERS HEALTH
5485 22,498.61 22,498.61 100000018062232
Vendor: 375 PLATINUM FACILITY SERVICES
5486 Janitorial Services - Sept 2025 4,936.68 4,488.67 51528 Janitorial Services - Sept 2025. Fridays disinfection svcs 448.01 51529 Vendor: 413 SANGINI MAJMUDAR BEDNER
5487 Fall 2025 Classes 2,360.00 2,360.00 FALL-2025
Vendor: 429 SHELLY SWEENEY
5488 Summer 2025 Classes 352.00 352.00 SUMMER-2025
Vendor: 441 SPARTAN ENGINEERING
5489 Installed wireless communicator Town Hall 7/8/25 5,351.72 5,351.72 J4971 Vendor: 448 STATE COMP INSURANCE FUND
5490 Premium 9/06/2025-10/06/2025 2,600.12 2,600.12 1002558375 Vendor: 452 STUART EVENT RENTALS
5491 Town Picnic Equip Rentals & Setup 2025 5,823.25 5,823.25 235917 Vendor: 457 SUSTAINABLE SM COUNTY
5492 FY 2025-2026 Annual Contribution 1,190.00 1,190.00 1809 Vendor: 505 WOODSIDE FIRE PROTECTION DISTR
5493 FY2025-26 Chipper Program 63,614.36 54,670.11 PV-CHIPPER25-26 8/01/25-8/31/25 Fire Mitigation Crew Support 8,944.25 WFPDCREW-202508 Vendor: 518 GOT GOPHERS?
5494 Town Fields Gopher Trapping- Sept 2025 1,050.00 1,050.00 91461 19 .
apapdinv2 mmagahiz Town of Portola Valley Page 3
14:31 10/01/25 Paid Invoices by Date
From: 10/08/2025 to 10/08/2025
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 697 CYNTHIA ROWE
5495 Deposit Refund - Facility Pickle Ball 500.00 500.00 PROF-25-32 Vendor: 730 URBAN PLANNING PARTNERS INC
5496 PVHE2 Housing Element Amendments Aug 25 4,175.00 4,175.00 25030-250831 Vendor: 860 STEPFORD
5497 Interim Planning & Building Eaton 1000 UPS Installation 213.28 213.28 2502170 Vendor: 1016 SHUTE, MIHALY & WEINBERGER LLP
5498 Aug Legal Service 25,094.44 25,094.44 AUG-25-SMW
Vendor: 1051 ABOVE ALL ROOFING SERVICES
5499 Deposit Refund - 18 Ohlone St 1,000.00 1,000.00 BLDR0265-2025 Vendor: 1233 WON CHOI
5500 Fall Classes 2025 711.00 711.00 FALL-2025
Vendor: 1287 SAN MATEO COUNTY DEM
5501 FY25-26 Emergency Services JPA 20,813.00 20,813.00 FY25-26JPA014 Check Date Totals 329,127.30
Grand Total 329,127.30
20 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Terrence Grindall, Planning and Building Special Projects Manager DATE: October 8, 2025
RE: Consider Adoption of a Resolution Granting Consent to the County of Santa Cruz to establish the Santa Cruz Mountains Wine Improvement District (SCMWID) and include the Town of Portola Valley in the SCMWID

RECOMMENDATION
Staff recommends adoption of a Resolution Granting Consent to the County of Santa Cruz to establish the Santa Cruz Mountains Wine Improvement District (SCMWID) and include the Town of Portola Valley in the SCMWID (Attachment 1)

BACKGROUND
The County of Santa Cruz is working with the Santa Cruz Mountains Winegrowers Association (SCMWA) to form the SCMWID pursuant to the Property and Business Improvement District Law of 1994 (Streets & Highways Code sections 36600-36671). The County Board of Supervisors formally requested the inclusion of the Town of Portola Valley in the SCMWID by Resolution adopted on August 5, 2025 (Attachment 2).Under the PBID Law of 1994, the Town Council must formally consent prior to inclusion of Portola Valley within the SCMWID.

The SCMWID is a benefit assessment district proposed to create a new dedicated revenue source to help fund marketing and brand awareness and business improvement and special project efforts for wineries in the Santa Cruz Mountains. This approach has been used successfully in other wine regions throughout the country to provide the benefit of driving increased sales revenue directly to payors. The SCMWID includes all wineries, existing and in the future, located generally within the boundaries of the cities of Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville, the towns of Los Gatos, Portola Valley, and Woodside, and portions of the unincorporated areas of the Counties of Santa Cruz, Santa Clara, and San Mateo. The SCMWID Management District Plan is included as Attachment 3 for reference, with a presentation overview provided as Attachment 4.

Winery owners, including two Portola Valley wineries, decided to pursue formation of the SCMWID in order to create a revenue source devoted to marketing SCMWID as a premier wine destination and increasing demand for visitation at assessed wineries in order to increase winery sales revenue. If established, the SCMWID would generate approximately $575,000 on an annual basis for promotion of wineries in the SCMWID.

Petitions to the County of Santa Cruz to form the SCMWID have been signed by two Portola Valley wineries. Tommy Fogarty signed the petition on behalf of Thomas Fogarty Winery (Attachment 5) and Lucy Neely signed on behalf of Neely Wine, LLC (Attachment 6).

Wine Improvement Districts (WIDs) utilize the efficiencies of private sector operation in the market-based promotion of business districts. These special assessment districts allow assessed business owners to 21 organize their efforts to increase sales and promotional efforts. Business owners within the WID fund the WID, and those funds are used to provide services that are desired by and benefit the assessed businesses within the WID.

WID benefits:

Funds cannot be diverted for other government programs; They are customized to fit the needs of each destination; They allow for a wide range of services; including destination marketing, business promotion activities, and sales lead generation;
They are designed, created and governed by those who will pay the assessment; and They provide a stable funding source for business promotion.

In California, WIDs are primarily formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area. The key difference between WIDs formed pursuant to the 1994 PBID Law and other special benefit assessment districts is that funds raised are returned to the private non-profit corporation governing the WID.

DISCUSSION
The Management District Plan includes the proposed boundary of the SCMWID, a service plan and budget and a proposed means of governance. The annual assessment rate is one percent (1%) of gross direct to consumer sales revenue on winery sales. This is paid by consumers, not the wineries.

Beginning in the second year of the SCMWID term, the assessment rate may be increased by the Owners’ Association to a maximum rate of two percent (2%) of gross direct to consumer sales revenue on winery sales. The maximum increase or decrease in a year shall be no more than one-half of one percent (0.5%). If the assessment rate is increased, it may subsequently be decreased but shall not be decreased below a minimum of one percent (1%) of gross direct to consumer sales revenue on winery sales.

Based on the benefit received, assessments will not be collected on wholesale, purchases made outside of the State of California, or purchases made pursuant to contracts executed prior to November 1, 2025.

Revenue generated from the SCMWID is intended only to provide programs and services for assessed wineries, all of which are located in California. Sales made outside of the State of California are not subject to assessment due to a lack of benefit. Assessment dollars will not be spent on any programs or activities to benefit individual wineries outside of the State of California. Assessment dollars may be spent outside of California to elevate the notoriety of the Santa Cruz Mountains as a premier winery destination with the desired outcome of increased in-person visitation to wineries paying the assessment.

A third-party collection agency shall be responsible for collecting the assessment on a quarterly basis from each assessed winery. In this case, HdL Companies will serve in this role. The third-party collection agency shall forward the assessments to the Santa Cruz Mountains Winegrowers Association (SCMWA), which will have the responsibility of managing SCMWID programs as provided in the Management District Plan. The third-party collection agency shall be paid a fee equal to two percent (2%) of the amount of assessment collected to cover its costs of collection and administration.

Term
The proposed SCMWID will have a five (5) year term, beginning November 1, 2025, or as soon as possible thereafter, and ending five (5) years from its start date. The assessment will be implemented beginning November 1, 2025. Once per year beginning on the anniversary of SCMWID formation there is a thirty (30) day period in which winery owners paying may protest and begin proceedings to terminate the SCMWID. Upon the written petition of authorized representatives of businesses in the district who pay 50 percent or more of the assessments levied, the County Board of Supervisors would move forward 22 with dissolution proceedings.

SCMWID Formation Process
August 5, 2025: Resolution of Intention Hearing (Completed) Upon the submission of a written petition, signed by the winery owners in the proposed SCMWID who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors (Board) may initiate proceedings to establish the SCMWID by the adoption of a resolution expressing its intention to establish the SCMWID.

Petitions in favor of SCMWID formation were submitted by 43 assessed wineries, which represent

57.36% of the total SCMWID assessment. This majority petition allows the Board to initiate proceedings for SCMWID formation at the August 5, 2025, meeting.

August 5, 2025: Resolution Requesting Consent (Completed) Upon adoption of the Resolution of Intention, Santa Cruz County must request consent from all jurisdictions to be included in the proposed SCMWID. Consent must be received from the jurisdictions prior to the final public hearing for their jurisdiction to be included in the established SCMWID.

No later than August 9, 2025: Notice (Completed)
The 94 PBID Law requires the County to mail written notice to the owners of all wineries proposed to be assessed within the SCMWID. Mailing the notice begins a mandatory forty-five (45) day period in which assessed winery owners may protest SCMWID formation.

September 9, 2025: Public Meeting
A Public Hearing was held to allow public testimony on the formation of the SCMWID and levy of assessments. No Board action was required.

October 21, 2025: Final Public Hearing
If written protests are received from the owners of wineries in the proposed SCMWID which will pay fifty percent (50%) or more of the assessments proposed to be levied, and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such wineries shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board. If the Board, following the public hearing, decides to establish the proposed SCMWID, the Board shall adopt a resolution of formation.

ENVIRONMENTAL DETERMINATION:

This action is not a “Project” subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

FISCAL IMPACT
There is no fiscal impact to the Town from this action. Because the SCMWID programs will fund marketing and brand awareness and business improvement and special project efforts for two wineries located in Portola Valley, there may be an increase in sales tax collections to the Town. Business owners within the WID fund the WID, and those funds are used to provide services that are desired by and benefit the assessed businesses within the WID. There is no staff time required by the Town of Portola Valley as a third-party collection agency is responsible for collecting the assessment on a quarterly basis from each assessed winery.
23 ATTACHMENTS

1. Resolution

2. Adopted Resolution of the County of Santa Cruz Requesting Consent from the Town of Portola Valley

3. SCMWID Management District Plan

4. SCMWID Overview

5. Petition to the County of Santa Cruz to Form the SCMWID Signed by Tommy Fogarty on Behalf of Thomas Fogarty Winery

6. Petition to the County of Santa Cruz to Form the SCMWID Signed by Lucy Neely on Behalf of Neely Wine, LLC
24 RESOLUTION NO. 2980-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY, STATE

OF CALIFORNIA, GRANTING CONSENT TO THE COUNTY OF SANTA CRUZ TO

ESTABLISH THE SANTA CRUZ MOUNTAINS WINE IMPROVEMENT DISTRICT (SCMWID)

AND INCLUDE THE TOWN OF PORTOLA VALLEY IN THE SCMWID
WHEREAS, the County of Santa Cruz (County) is beginning the process to form the Santa Cruz Mountains Wine Improvement District (SCMWID) pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the benefit of driving increased business sales directly to assessed wineries; and WHEREAS, the proposed SCMWID includes all wineries, existing and in the future, located generally within the boundaries of the cities of Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville; the towns of Los Gatos, Portola Valley, and Woodside; and portions of the unincorporated areas of the Counties of Santa Cruz, Santa Clara and San Mateo; and WHEREAS, the County Board of Supervisors has requested consent to form the SCMWID in the Town of Portola Valley with adoption of County Resolution No. No. 159-2025, dated August 5, 2025;
WHEREAS, the Fogarty Winery and the Neely Winery located in the Town of Portola Valley have signed petitions requesting to be included in the SCMWID; NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Portola Valley, that:

Section 1: The above recitals are true and correct.

Section 2: The County is hereby granted consent to include the Town of Portola Valley in the SCMWID, for the formation of the SCMWID and future renewals.

Section 3: The Clerk of the Town of Portola Valley is hereby directed to transmit a certified copy of this Resolution to the Clerk of the County.

Section 4: This Resolution is effective upon its adoption.

PASSED AND ADOPTED this 8th day of October, 2025.

AYES:

NOES:

ABSENT:

ABSTAINED:
25 By: __________________________
Judith Hasko, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
26 RESOLUTION NO. 159-2025

RESOLUTION OF THE SANTA CRUZ COUNTY BOARD OF SUPERVISORS

REQUESTING CONSENT OF THE CITIES OF SANTA CRUZ, SARATOGA, SCOTTS VALLEY, CAPITOLA, AND WATSONVILLE; THE TOWNS OF LOS GATOS, PORTOLA VALLEY AND WOODSIDE; AND THE COUNTIES OF

SANTA CLARA AND SAN MATEO TO FORM THE SANTA CRUZ

MOUNTAINS WINE IMPROVEMENT DISTRICT
WHEREAS, the Board of Supervisors of the County of Santa Cruz desires to begin proceedings to form the Santa Cruz Mountains Wine Improvement District (SCMWID); and
WHEREAS, winery owners have requested that the Board form the SCMWID; and WHEREAS, a portion of the territory proposed to be included in the SCMWID lies within the boundaries of the cities of Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville (cities); the towns of Los Gatos, Portola Valley, and Woodside (towns); and portions of the unincorporated areas of the counties of Santa Clara and San Mateo (counties), as shown on the map attached hereto as Exhibit A and incorporated herein by such attachment; and
WHEREAS, the area of the cities, towns, and counties which lies within the boundaries of the proposed SCMWID will, in the opinion of the Board, benefit from the improvements and activities, and the purpose sought to be accomplished by the work can best be accomplished by a single comprehensive scheme of work;

NOW, THEREFORE, BE IT RESOLVED BY THE SANTA CRUZ COUNTY BOARD OF SUPERVISORS THAT:

Section 1: The above recitals are true and correct.

Section 2: Consent of the cities, towns, and counties through their respective City Councils, Town Councils and Boards of Supervisors, is hereby requested to form the SCMWID, and to grant to the Santa Cruz County Board of Supervisors jurisdiction for all the purposes in connection with creation, operation, and future renewals of the proposed SCMWID.

Section 3: The Clerk of the Board is hereby directed to transmit a certified copy of this Resolution to the City Clerk of the cities of Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville; to the Town Clerk of the towns of Los Gatos, Portola Valley, and Woodside; and to the County Clerk of the counties of Santa Clara and San Mateo.

PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Cruz, State of California, this 5th day of August, 2025, by the following vote:

Docusign Envelope ID: 379CD258-E7AD-4838-B4E6-F4983EFB31E3 Adopted 8/5/2025 Board of Supervisors
DOC-2025-627 27.c
Docusign Envelope ID: 0E3885AE-3042-4ABB-8613-48F9E4D04FE5 27 AYES: Supervisors Koenig, De Serpa, Cummings, Martinez and Hernandez NOES: None
ABSENT: None
ABSTAIN: None
______________________________
Felipe Hernandez
Chair of the Board
ATTEST: ___________________________
Juliette Rezzato
Clerk of the Board
APPROVED AS TO FORM:
______________________________
Jason M. Heath
Office of the County Counsel
Docusign Envelope ID: 379CD258-E7AD-4838-B4E6-F4983EFB31E3 Resolution 159-2025
Docusign Envelope ID: 0E3885AE-3042-4ABB-8613-48F9E4D04FE5 8/6/2025
8/6/2025
28 3
Exhibit A: SCMWID Boundary Map
Docusign Envelope ID: 379CD258-E7AD-4838-B4E6-F4983EFB31E3 Docusign Envelope ID: 0E3885AE-3042-4ABB-8613-48F9E4D04FE5 Item 5 Page 10 Town Council Meeting September 9, 2025
29 2025-2030

SANTA CRUZ MOUNTAINS WINE IMPROVEMENT DISTRICT

MANAGEMENT DISTRICT PLAN
May 20, 2025 Prepared pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code Section 36600 et seq.
30 Contents
I. OVERVIEW ........................................................................................................................................3 II. BACKGROUND ................................................................................................................................5 III. BOUNDARY.......................................................................................................................................6 IV. ASSESSMENT BUDGET AND SERVICES................................................................................8 A. Annual Service Plan............................................................................................................ 8 B. Annual Budget .................................................................................................................. 10 C. California Constitutional Compliance .............................................................................. 11 D. Assessment........................................................................................................................ 12 E. Overdue Charges and Interest........................................................................................... 13 F. Time and Manner for Collecting Assessments................................................................. 14 V. GOVERNANCE...............................................................................................................................15 A. Owners’ Association......................................................................................................... 15 B. Brown Act and California Public Records Act Compliance ............................................ 15 C. Annual Report................................................................................................................... 15 APPENDIX 1 – LAW....................................................................................................................................16 APPENDIX 2 – ASSESSED WINERIES* ...............................................................................................28 Prepared by
Civitas
(800)999-7781
www.civitasadvisors.com
31 SCMWID Management District Plan 3
May 20, 2025
I. OVERVIEW
Developed by wineries in the Santa Cruz Mountains and by the Santa Cruz Mountains Winegrowers Association (SCMWA), the Santa Cruz Mountains Wine Improvement District (SCMWID) is an assessment district proposed to provide specific benefits to payors, by funding marketing & brand awareness and business improvement & special projects efforts for assessed wineries. This approach has been used successfully in other wine regions throughout the country to provide the benefit of driving increased sales revenue directly to payors.

Location: The SCMWID includes all wineries, existing and in the future, located generally within the boundaries of the cities of Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville, the towns of Los Gatos, Portola Valley, and Woodside, and portions of the unincorporated areas of the Counties of Santa Cruz, Santa Clara, and San Mateo.

A detailed boundary description and a boundary map are included in Section III of this Management District Plan (Plan).

Services: The SCMWID is designed to provide specific benefits directly to payors by increasing winery sales and revenue therefrom. Marketing, brand awareness, business improvement, and special projects efforts will promote assessed wineries in the SCMWID to increase winery sales revenue.

Budget: The total SCMWID annual assessment budget for the initial year of its five (5) year operation is anticipated to be approximately $575,000. A similar budget is expected to apply to subsequent years, but this budget is expected to fluctuate as sales do, as wineries open and close, and if the assessment rate is increased or decreased pursuant to this Management District Plan (Plan).

Cost: The annual assessment rate is one percent (1%) of gross direct to consumer sales revenue on winery sales. Beginning in the second year of the SCMWID term, the assessment rate may be increased by the Owners’ Association to a maximum rate of two percent (2%) of gross direct to consumer sales revenue on winery sales. The maximum increase or decrease in a year shall be no more than one-half of one percent (0.5%). If the assessment rate is increased, it may subsequently be decreased but shall not be decreased below a minimum of one percent (1%) of gross direct to consumer sales revenue on winery sales.

Based on the benefit received, assessments will not be collected on wholesale, purchases made outside of the state of California, or purchases made pursuant to contracts executed prior to November 1, 2025. Revenue generated from the SCMWID is intended only to provide programs and services for assessed wineries, all of which are located in California. Sales made outside of the state of California are not subject to assessment due to a lack of benefit. Assessment dollars will not be spent on any programs or activities to benefit individual wineries outside of the state of California.

Assessment dollars may be spent outside of California to elevate the notoriety of the Santa Cruz Mountains as a premier winery destination with the desired outcome of increased in-person visitation to wineries paying the assessment. 32 SCMWID Management District Plan 4
May 20, 2025
Collection: The County of Santa Cruz (County) or a third-party collection agency shall be responsible for collecting the assessment on a quarterly basis (including any delinquencies, overdue charges and interest) from each assessed winery located in the boundaries of the SCMWID. The County or a third-party collection agency shall take all reasonable efforts to collect the assessments from each assessed winery.

Duration: The SCMWID will have a five (5) year life, beginning on November 1, 2025, or as soon as possible thereafter, and ending five (5) years from its start date. After five (5) years, the SCMWID may be renewed pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq. (94 Law) if winery owners support continuing the SCMWID programs.

Management: The SCMWA shall serve as the Owners’ Association to provide improvements and activities for the SCMWID. The Owners’ Association is charged with managing funds and implementing programs in accordance with this Plan, and must provide annual reports to the County.
33 SCMWID Management District Plan 5
May 20, 2025
II. BACKGROUND
Wine Improvement Districts (WIDs) are an evolution of the traditional Business Improvement District (BID). BIDs utilize the efficiencies of private sector operation in the market-based promotion of business districts. BIDs allow business owners to organize their efforts to increase sales and promotional efforts. Business owners within the district fund a BID, and those funds are used to provide services that the businesses desire and benefit the businesses within the district.

Business Improvement District services may include, but are not limited to:
➢ Marketing of the District
➢ Business Promotion Activities
➢ Infrastructure Improvements
In California, BIDs are formed pursuant to the 94 Law. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area. The key difference between BIDs and other special benefit assessment districts is that funds raised are managed by the private non-profit corporation governing the district.

There are many benefits to Business Improvement Districts:
➢ Funds cannot be diverted for other government programs; ➢ Services are customized to fit the needs of each district; ➢ They allow for a wide range of services, including those listed above; ➢ Business Improvement Districts are designed, created and governed by those who will pay the assessment; and
➢ They provide a stable funding source for business promotion.

The 94 Law is provided in Appendix 1 of this document.
34 SCMWID Management District Plan 6
May 20, 2025
III. BOUNDARY
The SCMWID includes all wineries, existing and in the future, located generally within the boundaries of the cities Santa Cruz, Saratoga, Scotts Valley, Capitola, and Watsonville, the towns of Los Gatos, Portola Valley, and Woodside, and portions of the unincorporated areas of the Counties of Santa Cruz, Santa Clara, and San Mateo. Specifically, the boundaries of the SCMWID are as follows:

Starting at the intersection of State Route 84 and State Route 1, the boundaries proceed south along the State Route 1 until intersecting the AVA boundaries at 122°16'44" W, 37°6'16" N. It follows the boundaries of the AVA boundaries until intersecting the City of Santa Cruz where it goes south along the city boundary line until intersecting with the county line of Santa Cruz County.

It proceeds along the county line until intersecting with State Route 1 where it heads north until intersecting State Route 152. It follows along State Route 152 until 121°41'38" W, 36°59'29" N where it starts to follow the AVA boundary line heading north. When it intersects with the city limits of San Jose it goes south and west around the city limits, until continuing northwest along the AVA lines.

When it intersects with Cinnabar Hills Road at 121°49'7" W, 37°10'28" N. It follows Cinnabar Hills Road and joins Bertram Road where it continues north mering with Almaden Road and continuing to head north. Upon intersecting with the city limits of San Jose and proceeding northwest until intersecting with W Valley Freeway and heading northwest along the W Valley Freeway until intersecting with the boundary line for the city of Campbell and heading south-west until rejoining the boundary for San Jose and heading west. It jumps and continues west when intersecting with the City of Cupertino. At 122°4’21" W, 37°18'2" N the boundary line joins the AVA and follows the AVA northwest. It avoids all areas that are in the city of Cupertino and heads northwest.

At 122°5'17" W, 37°19'41" N it begins to follow the boundaries of the city of Cupertino again, heading north until merging with Interstate 280 and heading north west along the line. Upon intersecting the city of Palo Alto it follows the city boundary line south and around until the coordinates of 122°12'6" W, 37°21'30" N, where the boundaries follow the AVA boundaries heading north until intersecting Alpine Road, where it proceeds north east. When intersecting with Golden Oak Drive it heads west until turning into Peak Lane and heading south at the intersection of Peak Lane and Cervantes Road and heading east on Cervantes Road.

At the intersection with Westridge Drive it heads south until intersecting with Portola Road. It travels along Portola Road north west until turning southwest at the intersection of Wayside Road. Once Wayside Road intersects with the AVA boundaries it turns and following the AVA boundaries north.

Once it intersects with Woodside Road and Interstate 280 the boundaries head north along Woodside Road until intersecting with Fernside Street where it heads north west along the city boundary line for Redwood City. At 122°16'46" W, 37°27'37" N, it stops following Redwood City's boundary line and proceeds southwest along the boundary line for the city of Woodside. Once it intersects with Interstate 280 it proceeds north west along the interstate until intersecting with State Route 92 where it heads west along the highway until reuniting with the AVA boundaries and proceeding southwest along the AVA boundary line to the starting point.

The term “winery” as used herein means: A business, primarily used for the retail marketing and sales of wine and related goods, open to all settings at which wine and related goods can be sold, including but not limited to: publicly available settings, by appointment only reservations, or private and exclusive tastings. The term wine tasting facility includes, but is not limited to, vineyard locations with 35 SCMWID Management District Plan 7
May 20, 2025
onsite tastings and hospitality and retail rooms on site at producing wineries, which must be agricultural facilities used for the processing (fermentation when combined with any two of the following: crushing, pressing, aging, blending or bottling) of wine grapes into wine or the refermenting of still wine into sparkling wine, as well as stand-alone tasting rooms in commercial areas.

All wine tasting facilities must possess a Type 02 Department of Alcohol Beverage Control license or a Type 17 (Beer and Wine Wholesaler) and Type 20 (Off-Sale Beer and Wine) License combination.

A complete listing of assessed wineries within the SCMWID can be found in Appendix 2. A map of the SCMWID boundaries is shown below.
36 SCMWID Management District Plan 8
May 20, 2025
IV. ASSESSMENT BUDGET AND SERVICES
A. Annual Service Plan
Assessment funds will be spent to provide specific benefits conferred or privileges granted directly to the payors that are not provided to those not charged, and which do not exceed the reasonable cost to the County of conferring the benefits or granting the privileges. The privileges and services provided with the SCMWID funds are marketing & brand awareness and business improvement & special projects efforts available only to assessed wineries.

A service plan assessment budget has been developed to deliver services that benefit the assessed wineries. A detailed annual assessment budget will be developed and approved by the SCMWA. The chart below illustrates the initial annual assessment budget allocations. The total initial assessment budget is estimated to be $575,000.

Although actual revenues will fluctuate due to market conditions, the proportional allocations of the assessment budget shall remain the same. However, the County and the SCMWA Board shall have the authority to adjust budget allocations between the categories by no more than fifteen percent (15%) of the total budget per year. A description of the proposed improvements and activities for the initial year of operation is below. The same activities are proposed for subsequent years. In the event of a legal challenge against the SCMWID, any and all assessment funds may be used for the costs of defending the SCMWID. In the first year of operation, the costs of creating the SCMWID may be repaid by deducting repayment funds proportionally from budget categories. Repayment costs shall not exceed $75,000.

Each budget category includes all costs related to providing that service. For example, the marketing & brand awareness budget includes the cost of staff time dedicated to overseeing and implementing the marketing & brand awareness program. Staff time dedicated purely to administrative tasks is allocated to the administration & operations portion of the budget. The costs of an individual staff Marketing & Brand
Awareness, 55%,
$316,250
Business Improvement
& Special Projects, 10%,
$57,500
Administration
& Operations,
23%, $132,250
Contingency / Reserve, 10%,
$57,500
Collection Fee, 2%,
$11,500
Initial Annual Assessment Budget - $575,000
37 SCMWID Management District Plan 9
May 20, 2025
member may be allocated to multiple budget categories. The staffing levels necessary to provide the services below will be determined by the SCMWA on an as-needed basis.

Marketing & Brand Awareness
A marketing & brand awareness program will promote the SCMWID as a premium winegrowing region and as a leader in the global wine community. The marketing & brand awareness program will have a central theme of promoting the SCMWID as a desirable place to experience Santa Cruz Mountains wineries, and as a desirable area to purchase wines and other estate produced products.

The program has the goal of increasing demand for visitation to the winegrowing region, retail sales, affinity for SCMWID grapes and wines, and recognition at and for assessed wineries, and may include but is not limited to the following activities:
• Advertising – across any and all media channels to promote assessed wineries on a local, regional or national level, including but not limited to: digital, print, television, radio and strategic brand partnerships;
• Media Relations – Promoting assessed wineries through development of media relations strategies, including but not limited to: media familiarization tours, proactive media pitching and influencer relations;
• Digital Marketing – Utilizing paid, earned and owned social media to increase awareness of and engagement with assessed wineries;
• Events – Developing and executing special events that attract potential customers to assessed wineries, enhancing community engagement and visibility; • Trade & Industry Engagement – Ensuring representatives are provided the opportunity to attend trade shows, meetings, industry conferences, road shows, and events to promote assessed wineries; Create programs that engage key trade and industry influencers with the Santa Cruz Mountains;
• Print Collateral – Preparing and producing collateral, promotional materials such as brochures, flyers and maps for assessed wineries;
• Brand Enhancement – Brand development initiatives to increase awareness and demand for assessed wineries;
• Consumer Analytics – Identify and leverage consumer demographic, geographic and psychographic data to target messaging that markets Santa Cruz Mountains as a premier, unique wine destination to attract customers to assessed wineries; and • Wine Club Signups – Promote wine club membership for assessed wineries to build customer loyalty and enhance the SCMWID brand.

Business Improvement & Special Projects
The business improvement & special projects program will seek to attract and retain wineries within the SCMWID, and fund special projects designed to promote and benefit the assessed wineries. This program aims to cultivate a thriving wine community by fostering collaboration among producers and enhancing the region’s appeal as a premier destination. Through targeted initiatives, the program will empower wineries to innovate and grow their businesses sustainably. The business improvement & special projects programs may include, but is not limited to:
• Customer Engagement Projects – Develop and execute special projects that drive customer engagement with assessed wineries to increase sales;
• Signage Program – Coordinate local signage for the Santa Cruz Mountains wine region; • Training Programs – Provide training and resources for assessed wineries focused on sales, hospitality, marketing, media relations, and operational best practices to enhance staff effectiveness;
38 SCMWID Management District Plan 10
May 20, 2025
• Educational Programs – Create educational programs for assessed wineries with the goal of increasing visitation, sales, and brand value;
• Market Research and Evaluation – Conduct comprehensive market research, fund awareness and best practice studies, and maintain a robust district database to evaluate the SCMWID’s visibility and operational success among target market segments; • Guest Communication Support – Assist assessed wineries with the development of guest communications and point-of-sale materials to enhance customer interactions; • Advocacy – Advocate for business-friendly policies that facilitate capital investment and growth opportunities throughout the SCMWID; and
• Liaison Support – Designate personnel who will serve as a liaison between winery owners and government agencies to facilitate growth and business development on assessed wineries.

Administration & Operations
The administration & operations portion of the budget shall be utilized for administrative staffing costs, office costs, advocacy, and other general administrative costs such as insurance, legal, and accounting fees.

Contingency / Reserve
The budget includes a contingency line item to account for lower than anticipated assessments. If there are contingency funds collected, they may be held in a reserve fund or utilized for other programs, administration or renewal costs at the discretion of the Owners’ Association. Policies relating to contributions to the reserve fund, the target amount of the reserve fund, and expenditure of monies from the reserve fund shall be set by the Owners’ Association. Contingency/reserve funds may be spent on SCMWID programs or administrative and renewal costs in such proportions as determined by the Owners’ Association.

Collection Fee
The County or a third-party collection agency shall be paid a fee up to two percent (2%) of the amount of assessment collected to cover its costs of collection and administration.

B. Annual Budget
The total five (5) year assessment budget is projected at approximately $575,000 annually, or approximately $4,887,500 through 2030 if maximum assessment rate increases are adopted. This amount may fluctuate as winery sales do, as wineries open and close, and if the assessment rate is increased or decreased pursuant to this Plan.

The annual assessment rate is one percent (1%) of gross direct to consumer sales revenue on winery sales. Beginning in the second year of the SCMWID term, the assessment rate may be increased by the Owners’ Association to a maximum rate of two percent (2%) of gross direct to consumer sales revenue on winery sales. The maximum increase or decrease in a year shall be no more than one-half of one percent (0.5%). If the assessment rate is increased, it may subsequently be decreased but shall not be decreased below a minimum of one percent (1%) of gross direct to consumer sales revenue on winery sales.

The table below demonstrates the estimated maximum budget with the assumption that assessment rate will be increased at the earliest opportunity, as it is a required disclosure, it is not the anticipated course of action. Alternate courses of action may be taken in regard to implementing the assessment rate increase other than what is demonstrated in the chart below, within the parameters of this Plan. 39 SCMWID Management District Plan 11
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Estimated Annual Budget if Maximum Assessment Rates are Adopted C. California Constitutional Compliance
The SCMWID assessment is not a property-based assessment subject to the requirements of Proposition 218. Courts have found Proposition 218 limited the term ‘assessments’ to levies on real property.1 Rather, the SCMWID assessment is a business-based assessment, and is subject to Proposition 26. Pursuant to Proposition 26 all levies are a tax unless they fit one of seven exceptions.

Two of these exceptions apply to the SCMWID, a “specific benefit” and a “specific government service.” Both require that the costs of benefits or services do not exceed the reasonable costs to the County of conferring the benefits or providing the services.

1. Specific Benefit
Proposition 26 requires that assessment funds be expended on, “a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.”2 The services in this Plan are designed to provide targeted benefits directly to assessed wineries, and are intended only to provide benefits and services directly to those wineries paying the assessment. These services are tailored not to serve the general public, businesses in general, or parcels of land, but rather to serve the specific wineries within the SCMWID. The activities described in this Plan are specifically targeted to increase sales for assessed wineries within the boundaries of the SCMWID, and are narrowly tailored. SCMWID funds will be used exclusively to provide the specific benefit of increased winery sales revenue directly to the assessees. Assessment funds shall not be used to feature non-assessed wineries in SCMWID programs, or to directly generate sales for non-assessed wineries. The activities paid for from assessment revenues are business services constituting and providing specific benefits to the assessed wineries.

The assessment imposed by this SCMWID is for a specific benefit conferred directly to the payors that is not provided to those not charged. The specific benefit conferred directly to the payors is an increase in winery sales revenue. The specific benefit of an increase in sales revenue for assessed wineries will be provided only to wineries paying the district assessment, with marketing, brand awareness, business improvement, and special projects efforts promoting wineries paying the SCMWID assessment. The marketing & brand awareness and business improvement & special projects efforts programs will be designed to increase sales revenue at each assessed winery. Because 1 Howard Jarvis Taxpayers Association v. City of San Diego (1999) 72 Cal App. 4th 230 2 Cal. Const. art XIII C § 1(e)(1)
Year
Marketing &
Brand
Awareness
Business
Improvement
& Special
Projects
Administration
& Operations
Contingency/
Reserve
Collection
Fee
Total
2025-2026 $316,250 $57,500 $132,250 $57,500 $11,500 $575,000 2026-2027 $474,375 $86,250 $198,375 $86,250 $17,250 $862,500 2027-2028 $632,500 $115,000 $264,500 $115,000 $23,000 $1,150,000 2028-2029 $632,500 $115,000 $264,500 $115,000 $23,000 $1,150,000 2029-2030 $632,500 $115,000 $264,500 $115,000 $23,000 $1,150,000 Total $2,688,125 $488,750 $1,124,125 $488,750 $97,750 $4,887,500 40 SCMWID Management District Plan 12
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they are necessary to provide the marketing & brand awareness and business improvement & special projects efforts that specifically benefit the assessed wineries, the administration and contingency services also provide the specific benefit of increased sales revenue to the wineries.

Although the SCMWID, in providing specific benefits to payors, may produce incidental benefits to non-paying businesses, the incidental benefit does not preclude the services from being considered a specific benefit. The legislature has found that, “A specific benefit is not excluded from classification as a ‘specific benefit’ merely because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific benefit to the payor.”3

2. Specific Government Service
The assessment may also be utilized to provide, “a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.” 4 The legislature has
recognized that marketing and promotions services like those to be provided by the SCMWID are government services within the meaning of Proposition 265. Further, the legislature has determined that “a specific government service is not excluded from classification as a ‘specific government service’ merely because an indirect benefit to a nonpayor occurs incidentally and without cost to the payor as a consequence of providing the specific government service to the payor.”6

3. Reasonable Cost
SCMWID services will be implemented carefully to ensure they do not exceed the reasonable cost of such services. The full amount assessed will be used to provide the services described herein. Funds will be managed by the SCMWA and reports submitted on an annual basis to the County. Only assessed wineries will be featured in marketing materials, receive sales leads generated from SCMWIDfunded activities, be featured in advertising campaigns, and benefit from other SCMWID-funded services. The assessed winery list (Appendix 2) was compiled from records provided by each jurisdiction and complies with the requirements of the 94 Law. Pursuant to Streets and Highways Code Section 36615, the County Board of Supervisors’ (Board of Supervisors) determination of ownership is final and conclusive, with no obligation to obtain other information. Non-assessed wineries will not receive these, nor any other, SCMWID-funded services and benefits.

The SCMWID -funded programs are targeted directly to benefit assessed wineries. SCMWID funds shall only be spent to benefit the assessed wineries, and shall not be spent on that portion of any program which directly generates incidental sales for non-assessed wineries.

D. Assessment
The annual assessment rate is one percent (1%) of gross direct to consumer sales revenue on winery sales. Beginning in the second year of the SCMWID term, the assessment rate may be increased by the Owners’ Association to a maximum rate of two percent (2%) of gross direct to consumer sales revenue on winery sales. The maximum increase or decrease in a year shall be no more than one-half of one percent (0.5%). If the assessment rate is increased, it may subsequently be decreased but shall not be decreased below a minimum of one percent (1%) of gross direct to consumer sales revenue on winery sales.
3 Government Code § 53758(a)
4 Cal. Const. art XIII C § 1(e)(2)
5 Government Code § 53758(b)
6 Government Code § 53758(b)
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Based on the benefit received, assessments will not be collected on wholesale, purchases made outside of the state of California or purchases made pursuant to contracts executed prior to November 1, 2025. Revenue generated from the SCMWID is intended only to provide programs and services for assessed wineries, all of which are located in California. Sales made outside of the state of California are not subject to assessment due to a lack of benefit. Assessment dollars will not be spent on any programs or activities to benefit individual wineries outside of the state of California. Assessment dollars may be spent outside of California to elevate the notoriety of the Santa Cruz Mountains as a premier winery destination with the desired outcome of increased in-person visitation to wineries paying the assessment.

The assessment was calculated based on the total cost of the activities to be provided for the benefit of the wineries within the SCMWID with costs allocated based on the proportional benefit conferred to each winery. Activities funded by the SCMWID are specifically targeted to increase winery sales revenue at assessed wineries. All winery sales do not represent the same benefit to the payors. For example, a higher priced winery sale is of greater benefit than a lower priced winery sale because the assessee derives greater revenue. To account for this benefit differential and to make sure the benefits are proportional, an assessment formula based on a percentage of revenue has been selected. The proposed formula accurately reflects greater benefit to assessed wineries with higher priced winery sales.

The term “gross direct to consumer sales revenue” as used herein means: all direct-to-consumer (DTC) sales of wine, wine club shipments (whether shipped or picked up), tasting room sales, merchandise, food, revenue from orders placed via telemarketing, telephone, online, email, whether carried out at the time of purchase, shipped or picked up at a later date (pre-sales). “Gross direct to consumer sales revenue” shall not include any sales made outside of the state of California.

The assessment is levied upon and a direct obligation of the assessed winery. However, the assessed winery may, at its discretion, pass the assessment on to customers. The amount of assessment, if passed on to each customer, shall be disclosed in advance and separately stated from the amount charged and any other applicable taxes, and each customer shall receive a receipt for payment from the business. If the SCMWID assessment is identified separately it shall be disclosed as the “SCMWID Assessment.” The assessment is imposed solely upon, and is the sole obligation of the assessed winery even if it is passed on to customers. The California Department of Tax and Fee Administration (CDTFA) issued a written opinion that state sales tax applies to the revenue generated from business improvement district (BID) assessments on items where state sales tax is levied. In light of CDTFA’s opinion, businesses that pay both state sales tax and SCMWID assessments on sales are advised to collect sales tax on the assessment revenue.

Bonds shall not be issued.

E. Overdue Charges and Interest
The SCMWID shall reimburse the County or third-party collection agency for any costs associated with collecting unpaid assessments.

1. Original Delinquency
Any winery that fails to remit any assessment imposed by this Plan within the time required shall pay an overdue charge of ten percent (10%) of the amount of the assessment in addition to the assessment.

2. Continued Delinquency
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Any winery that fails to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquency overdue charge of ten percent (10%) of the assessment in addition to the assessment and the ten percent (10%) overdue charge first imposed.

3. Fraud
If the County or third-party collection agency determines that the nonpayment of any remittance due under this article is due to fraud, an overdue charge of twenty-five percent (25%) of the amount of the assessment shall be added thereto in addition to the overdue charges stated in subsections one (1) and two (2) of this section.

4. Interest
In addition to the overdue charges imposed, any winery who fails to remit any assessment imposed by this section shall pay interest at the rate of one-quarter of one percent (0.25%) per month or fraction thereof on the amount of the assessment, exclusive of overdue charges, from the date on which the remittance first became delinquent until paid.

F. Time and Manner for Collecting Assessments
The SCMWID assessment will be implemented beginning November 1, 2025 or as soon as possible thereafter, and ending five (5) years from its start date. The County or a third-party collection agency will be responsible for collecting the assessment on a quarterly basis (including any delinquencies, overdue charges and interest) from each winery located in each jurisdiction within the SCMWID. The County or a third-party collection agency shall take all reasonable efforts to collect the assessments from each winery. The County or a third-party collection agency shall forward the assessments collected to the Owners’ Association.
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V. GOVERNANCE
A. Owners’ Association
The Board of Supervisors, through adoption of this Plan, has the right, pursuant to Streets and Highways Code §36651, to identify the body that shall implement the proposed program, which shall be the Owners’ Association of the SCMWID as defined in Streets and Highways Code §36612. The Board of Supervisors has determined that SCMWA shall serve as the Owners’ Association for the SCMWID.

B. Brown Act and California Public Records Act Compliance An Owners’ Association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. The Owners’ Association is, however, subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act. These regulations are designed to promote public accountability. The Owners’ Association acts as a legislative body under the Ralph M. Brown Act (Government Code §54950 et seq.). Thus, meetings of the SCMWA Board and certain committees must be held in compliance with the public notice and other requirements of the Brown Act.

Accordingly, the Owners’ Association shall publicly report any action taken and the vote or abstention on that action of each member present for the action. The Owners’ Association is also subject to the record keeping and disclosure requirements of the California Public Records Act.

C. Annual Report
The SCMWA shall present an annual report at the end of each year of operation to the Board of Supervisors pursuant to Streets and Highways Code §36650 (see Appendix 1). The annual report shall include:
• Any proposed changes in the boundaries of the improvement district or in any benefit zones or classification of businesses within the district.
• The improvements and activities to be provided for that fiscal year. • An estimate of the cost of providing the improvements and the activities for that fiscal year. • The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year.
• The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.
• The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part.
44 SCMWID Management District Plan 16
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APPENDIX 1 – LAW
CURRENT THROUGH ALL LEGISLATION OF THE 2024 REGULAR AND SPECIAL SESSIONS

STREETS AND HIGHWAYS CODE
DIVISION 18. PARKING
PART 7. PROPERTY AND BUSINESS IMPROVEMENT DISTRICT LAW OF 1994 CHAPTER 1. General Provisions
ARTICLE 1. Declarations
36600. Citation of part

This part shall be known and may be cited as the “Property and Business Improvement District Law of 1994.” 36601. Legislative findings and declarations; Legislative guidance

The Legislature finds and declares all of the following:
(a) Businesses located and operating within business districts in some of this state’s communities are economically disadvantaged, are underutilized, and are unable to attract customers due to inadequate facilities, services, and activities in the business districts. (b) It is in the public interest to promote the economic revitalization and physical maintenance of business districts in order to create jobs, attract new businesses, and prevent the erosion of the business districts. (c) It is of particular local benefit to allow business districts to fund business related improvements, maintenance, and activities through the levy of assessments upon the businesses or real property that receive benefits from those improvements.
(d) Assessments levied for the purpose of conferring special benefit upon the real property or a specific benefit upon the businesses in a business district are not taxes for the general benefit of a city, even if property, businesses, or persons not assessed receive incidental or collateral effects that benefit them. (e) Property and business improvement districts formed throughout this state have conferred special benefits upon properties and businesses within their districts and have made those properties and businesses more useful by providing the following benefits:
(1) Crime reduction. A study by the Rand Corporation has confirmed a 12-percent reduction in the incidence of robbery and an 8-percent reduction in the total incidence of violent crimes within the 30 districts studied.
(2) Job creation.
(3) Business attraction.
(4) Business retention.
(5) Economic growth.
(6) New investments.
(f) With the dissolution of redevelopment agencies throughout the state, property and business improvement districts have become even more important tools with which communities can combat blight, promote economic opportunities, and create a clean and safe environment. (g) Since the enactment of this act, the people of California have adopted Proposition 218, which added Article XIII D to the Constitution in order to place certain requirements and restrictions on the formation of, and activities, expenditures, and assessments by property-based districts. Article XIII D of the Constitution provides that property-based districts may only levy assessments for special benefits. (h) The act amending this section is intended to provide the Legislature’s guidance with regard to this act, its interaction with the provisions of Article XIII D of the Constitution, and the determination of special benefits in property-based districts.
(1) The lack of legislative guidance has resulted in uncertainty and inconsistent application of this act, which discourages the use of assessments to fund needed improvements, maintenance, and activities in property-based districts, contributing to blight and other underutilization of property. (2) Activities undertaken for the purpose of conferring special benefits upon property to be assessed inherently produce incidental or collateral effects that benefit property or persons not assessed. Therefore, for special benefits to exist as a separate and distinct category from general benefits, the incidental or collateral effects of those special benefits are inherently part of those 45 SCMWID Management District Plan 17
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special benefits. The mere fact that special benefits produce incidental or collateral effects that benefit property or persons not assessed does not convert any portion of those special benefits or their incidental or collateral effects into general benefits. (3) It is of the utmost importance that property-based districts created under this act have clarity regarding restrictions on assessments they may levy and the proper determination of special benefits. Legislative clarity with regard to this act will provide districts with clear instructions and courts with legislative intent regarding restrictions on property-based assessments, and the manner in which special benefits should be determined.
36602. Purpose of part

The purpose of this part is to supplement previously enacted provisions of law that authorize cities to levy assessments within property and business improvement districts, to ensure that those assessments conform to all constitutional requirements and are determined and assessed in accordance with the guidance set forth in this act.

This part does not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these purposes. 36603. Preemption of authority or charter city to adopt ordinances levying assessments

Nothing in this part is intended to preempt the authority of a charter city to adopt ordinances providing for a different method of levying assessments for similar or additional purposes from those set forth in this part. A property and business improvement district created pursuant to this part is expressly exempt from the provisions of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931 (Division 4 (commencing with Section 2800)).
36603.5. Part prevails over conflicting provisions

Any provision of this part that conflicts with any other provision of law shall prevail over the other provision of law, as to districts created under this part.
36604. Severability

This part is intended to be construed liberally and, if any provision is held invalid, the remaining provisions shall remain in full force and effect. Assessments levied under this part are not special taxes.

ARTICLE 2. Definitions
36606. “Activities”

“Activities” means, but is not limited to, all of the following that benefit businesses or real property in the district:
(a) Promotion of public events.
(b) Furnishing of music in any public place.
(c) Promotion of tourism within the district.
(d) Marketing and economic development, including retail retention and recruitment. (e) Providing security, sanitation, graffiti removal, street and sidewalk cleaning, and other municipal services supplemental to those normally provided by the municipality. (f) Other services provided for the purpose of conferring special benefit upon assessed real property or specific benefits upon assessed businesses located in the district. 36606.5. “Assessment”

“Assessment” means a levy for the purpose of acquiring, constructing, installing, or maintaining improvements and providing activities that will provide certain benefits to properties or businesses located within a property and business improvement district.
36607. “Business”

“Business” means all types of businesses and includes financial institutions and professions. 46 SCMWID Management District Plan 18
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36608. “City”

“City” means a city, county, city and county, or an agency or entity created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government Code, the public member agencies of which includes only cities, counties, or a city and county, or the State of California. 36609. “City council”

“City council” means the city council of a city or the board of supervisors of a county, or the agency, commission, or board created pursuant to a joint powers agreement and which is a city within the meaning of this part. 36609.4. “Clerk”

“Clerk” means the clerk of the legislative body.
36609.5. “General benefit”

“General benefit” means, for purposes of a property-based district, any benefit that is not a “special benefit” as defined in Section 36615.5.
36610. “Improvement”

“Improvement” means the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful life of five years or more including, but not limited to, the following:
(a) Parking facilities.
(b) Benches, booths, kiosks, display cases, pedestrian shelters and signs. (c) Trash receptacles and public restrooms.
(d) Lighting and heating facilities.
(e) Decorations.
(f) Parks.
(g) Fountains.
(h) Planting areas.
(i) Closing, opening, widening, or narrowing of existing streets. (j) Facilities or equipment, or both, to enhance security of persons and property within the district. (k) Ramps, sidewalks, plazas, and pedestrian malls.
(l) Rehabilitation or removal of existing structures.
36611. “Management district plan”; “Plan”

“Management district plan” or “plan” means a proposal as defined in Section 36622. 36612. “Owners’ association”

“Owners’ association” means a private nonprofit entity that is under contract with a city to administer or implement improvements, maintenance, and activities specified in the management district plan. An owners’ association may be an existing nonprofit entity or a newly formed nonprofit entity. An owners’ association is a private entity and may not be considered a public entity for any purpose, nor may its board members or staff be considered to be public officials for any purpose. Notwithstanding this section, an owners’ association shall comply with the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code), at all times when matters within the subject matter of the district are heard, discussed, or deliberated, and with the California Public Records Act (Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code), for all records relating to activities of the district. 36614. “Property”

“Property” means real property situated within a district. 47 SCMWID Management District Plan 19
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36614.5. “Property and business improvement district”; “District”

“Property and business improvement district,” or “district,” means a property and business improvement district established pursuant to this part.
36614.6. “Property-based assessment”

“Property-based assessment” means any assessment made pursuant to this part upon real property. 36614.7. “Property-based district”

“Property-based district” means any district in which a city levies a property-based assessment. 36615. “Property owner”; “Business owner”; “Owner”

“Property owner” means any person shown as the owner of land on the last equalized assessment roll or otherwise known to be the owner of land by the city council. “Business owner” means any person recognized by the city as the owner of the business. “Owner” means either a business owner or a property owner. The city council has no obligation to obtain other information as to the ownership of land or businesses, and its determination of ownership shall be final and conclusive for the purposes of this part. Wherever this part requires the signature of the property owner, the signature of the authorized agent of the property owner shall be sufficient. Wherever this part requires the signature of the business owner, the signature of the authorized agent of the business owner shall be sufficient. 36615.5. “Special benefit”

(a) “Special benefit” means, for purposes of a property-based district, a particular and distinct benefit over and above general benefits conferred on real property located in a district or to the public at large. Special benefit includes incidental or collateral effects that arise from the improvements, maintenance, or activities of property-based districts even if those incidental or collateral effects benefit property or persons not assessed. Special benefit excludes general enhancement of property value. (b) “Special benefit” also includes, for purposes of a property-based district, a particular and distinct benefit provided directly to each assessed parcel within the district. Merely because parcels throughout an assessment district share the same special benefits does not make the benefits general. 36616. “Tenant”

“Tenant” means an occupant pursuant to a lease of commercial space or a dwelling unit, other than an owner.

ARTICLE 3. Prior Law
36617. Alternate method of financing certain improvements and activities; Effect on other provisions

This part provides an alternative method of financing certain improvements and activities. The provisions of this part shall not affect or limit any other provisions of law authorizing or providing for the furnishing of improvements or activities or the raising of revenue for these purposes. Every improvement area established pursuant to the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500) of this division) is valid and effective and is unaffected by this part.

CHAPTER 2. Establishment
36620. Establishment of property and business improvement district

A property and business improvement district may be established as provided in this chapter. 36620.5. Requirement of consent of city council

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A county may not form a district within the territorial jurisdiction of a city without the consent of the city council of that city. A city may not form a district within the unincorporated territory of a county without the consent of the board of supervisors of that county. A city may not form a district within the territorial jurisdiction of another city without the consent of the city council of the other city. 36621. Initiation of proceedings; Petition of property or business owners in proposed district

(a) Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than 50 percent of the assessments proposed to be levied, the city council may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district. The amount of assessment attributable to property or a business owned by the same property or business owner that is in excess of 40 percent of the amount of all assessments proposed to be levied, shall not be included in determining whether the petition is signed by property or business owners who will pay more than 50 percent of the total amount of assessments proposed to be levied. (b) The petition of property or business owners required under subdivision (a) shall include a summary of the management district plan. That summary shall include all of the following:
(1) A map showing the boundaries of the district.
(2) Information specifying where the complete management district plan can be obtained. (3) Information specifying that the complete management district plan shall be furnished upon request.
(c) The resolution of intention described in subdivision (a) shall contain all of the following:
(1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property or businesses within the district, a statement as to whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements do not need to be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities, and the location and extent of the proposed district. (2) A time and place for a public hearing on the establishment of the property and business improvement district and the levy of assessments, which shall be consistent with the requirements of Section 36623.
36622. Contents of management district plan

The management district plan shall include, but is not limited to, all of the following:
(a) If the assessment will be levied on property, a map of the district in sufficient detail to locate each parcel of property and, if businesses are to be assessed, each business within the district. If the assessment will be levied on businesses, a map that identifies the district boundaries in sufficient detail to allow a business owner to reasonably determine whether a business is located within the district boundaries. If the assessment will be levied on property and businesses, a map of the district in sufficient detail to locate each parcel of property and to allow a business owner to reasonably determine whether a business is located within the district boundaries.
(b) The name of the proposed district.
(c) A description of the boundaries of the district, including the boundaries of benefit zones, proposed for establishment or extension in a manner sufficient to identify the affected property and businesses included, which may be made by reference to any plan or map that is on file with the clerk. The boundaries of a proposed property assessment district shall not overlap with the boundaries of another existing property assessment district created pursuant to this part. This part does not prohibit the boundaries of a district created pursuant to this part to overlap with other assessment districts established pursuant to other provisions of law, including, but not limited to, the Parking and Business Improvement Area Law of 1989 (Part 6 (commencing with Section 36500)). This part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with another business assessment district created pursuant to this part. This part does not prohibit the boundaries of a business assessment district created pursuant to this part to overlap with a property assessment district created pursuant to this part. (d) The improvements, maintenance, and activities proposed for each year of operation of the district and the estimated cost thereof. If the improvements, maintenance, and activities proposed for each year of operation are the same, a description of the first year’s proposed improvements, maintenance, and activities 49 SCMWID Management District Plan 21
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and a statement that the same improvements, maintenance, and activities are proposed for subsequent years shall satisfy the requirements of this subdivision.
(e) The total annual amount proposed to be expended for improvements, maintenance, or activities, and debt service in each year of operation of the district. If the assessment is levied on businesses, this amount may be estimated based upon the assessment rate. If the total annual amount proposed to be expended in each year of operation of the district is not significantly different, the amount proposed to be expended in the initial year and a statement that a similar amount applies to subsequent years shall satisfy the requirements of this subdivision.
(f) The proposed source or sources of financing, including the proposed method and basis of levying the assessment in sufficient detail to allow each property or business owner to calculate the amount of the assessment to be levied against their property or business. The plan also shall state whether bonds will be issued to finance improvements.
(g) The time and manner of collecting the assessments.
(h) The specific number of years in which assessments will be levied. In a new district, the maximum number of years shall be five. Upon renewal, a district shall have a term not to exceed 10 years.

Notwithstanding these limitations, a district created pursuant to this part to finance capital improvements with bonds may levy assessments until the maximum maturity of the bonds. The management district plan may set forth specific increases in assessments for each year of operation of the district. (i) The proposed time for implementation and completion of the management district plan. (j) Any proposed rules and regulations to be applicable to the district. (k)
(1) A list of the properties or businesses to be assessed, including the assessor’s parcel numbers for properties to be assessed, and a statement of the method or methods by which the expenses of a district will be imposed upon benefited real property or businesses, in proportion to the benefit received by the property or business, to defray the cost thereof. (2) In a property-based district, the proportionate special benefit derived by each identified parcel shall be determined exclusively in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the activities. An assessment shall not be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on that parcel. Only special benefits are assessable, and a property-based district shall separate the general benefits, if any, from the special benefits conferred on a parcel. Parcels within a property-based district that are owned or used by any city, public agency, the State of California, or the United States shall not be exempt from assessment unless the governmental entity can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit. The value of any incidental, secondary, or collateral effects that arise from the improvements, maintenance, or activities of a propertybased district and that benefit property or persons not assessed shall not be deducted from the entirety of the cost of any special benefit or affect the proportionate special benefit derived by each identified parcel.
(3) In a property-based district, properties throughout the district may share the same special benefits. In a district with boundaries that define which parcels are to receive improvements, maintenance, or activities over and above those services provided by the city, the improvements, maintenance, or activities themselves may constitute a special benefit. The city may impose assessments that are less than the proportional special benefit conferred, but shall not impose assessments that exceed the reasonable costs of the proportional special benefit conferred. Because one or more parcels pay less than the special benefit conferred does not necessarily mean that other parcels are assessed more than the reasonable cost of their special benefit. (l) In a property-based district, a detailed engineer’s report prepared by a registered professional engineer certified by the State of California supporting all assessments contemplated by the management district plan.
(m) Any other item or matter required to be incorporated therein by the city council. 36623. Procedure to levy assessment

(a) If a city council proposes to levy a new or increased property assessment, the notice and protest and hearing procedure shall comply with Section 53753 of the Government Code. (b) If a city council proposes to levy a new or increased business assessment, the notice and protest and hearing procedure shall comply with Section 54954.6 of the Government Code, except that notice shall be 50 SCMWID Management District Plan 22
May 20, 2025
mailed to the owners of the businesses proposed to be assessed. A protest may be made orally or in writing by any interested person. Every written protest shall be filed with the clerk at or before the time fixed for the public hearing. The city council may waive any irregularity in the form or content of any written protest. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the city as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with this section shall not be counted in determining a majority protest.

If written protests are received from the owners or authorized representatives of businesses in the proposed district that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses, as contained in the resolution of intention, shall be taken for a period of one year from the date of the finding of a majority protest by the city council. (c) If a city council proposes to conduct a single proceeding to levy both a new or increased property assessment and a new or increased business assessment, the notice and protest and hearing procedure for the property assessment shall comply with subdivision (a), and the notice and protest and hearing procedure for the business assessment shall comply with subdivision (b). If a majority protest is received from either the property or business owners, that respective portion of the assessment shall not be levied. The remaining portion of the assessment may be levied unless the improvement or other special benefit was proposed to be funded by assessing both property and business owners. 36624. Changes to proposed assessments

At the conclusion of the public hearing to establish the district, the city council may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements, maintenance, and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them. At the public hearing, the city council may only make changes in, to, or from the boundaries of the proposed property and business improvement district that will exclude territory that will not benefit from the proposed improvements, maintenance, and activities. Any modifications, revisions, reductions, or changes to the proposed assessment district shall be reflected in the notice and map recorded pursuant to Section 36627. 36625. Resolution of formation

(a) If the city council, following the public hearing, decides to establish a proposed property and business improvement district, the city council shall adopt a resolution of formation that shall include, but is not limited to, all of the following:
(1) A brief description of the proposed improvements, maintenance, and activities, the amount of the proposed assessment, a statement as to whether the assessment will be levied on property, businesses, or both within the district, a statement on whether bonds will be issued, and a description of the exterior boundaries of the proposed district, which may be made by reference to any plan or map that is on file with the clerk. The descriptions and statements need not be detailed and shall be sufficient if they enable an owner to generally identify the nature and extent of the improvements, maintenance, and activities and the location and extent of the proposed district. (2) The number, date of adoption, and title of the resolution of intention. (3) The time and place where the public hearing was held concerning the establishment of the district.
(4) A determination regarding any protests received. The city shall not establish the district or levy assessments if a majority protest was received.
(5) A statement that the properties, businesses, or properties and businesses in the district established by the resolution shall be subject to any amendments to this part. (6) A statement that the improvements, maintenance, and activities to be conferred on businesses and properties in the district will be funded by the levy of the assessments. The revenue from the levy of assessments within a district shall not be used to provide improvements, maintenance, or activities outside the district or for any purpose other than the purposes specified in the resolution of intention, as modified by the city council at the hearing concerning establishment of the district.

Notwithstanding the foregoing, improvements and activities that must be provided outside the 51 SCMWID Management District Plan 23
May 20, 2025
district boundaries to create a special or specific benefit to the assessed parcels or businesses may be provided, but shall be limited to marketing or signage pointing to the district. (7) A finding that the property or businesses within the area of the property and business improvement district will be benefited by the improvements, maintenance, and activities funded by the proposed assessments, and, for a property-based district, that property within the district will receive a special benefit.
(8) In a property-based district, the total amount of all special benefits to be conferred on the properties within the property-based district.
(b) The adoption of the resolution of formation and, if required, recordation of the notice and map pursuant to Section 36627 shall constitute the levy of an assessment in each of the fiscal years referred to in the management district plan.
36627. Notice and assessment diagram

Following adoption of the resolution establishing district assessments on properties pursuant to Section 36625, the clerk shall record a notice and an assessment diagram pursuant to Section 3114. No other provision of Division 4.5 (commencing with Section 3100) applies to an assessment district created pursuant to this part. 36628. Establishment of separate benefit zones within district; Categories of businesses

The city council may establish one or more separate benefit zones within the district based upon the degree of benefit derived from the improvements or activities to be provided within the benefit zone and may impose a different assessment within each benefit zone. If the assessment is to be levied on businesses, the city council may also define categories of businesses based upon the degree of benefit that each will derive from the improvements or activities to be provided within the district and may impose a different assessment or rate of assessment on each category of business, or on each category of business within each zone. 36628.5. Assessments on businesses or property owners

The city council may levy assessments on businesses or on property owners, or a combination of the two, pursuant to this part. The city council shall structure the assessments in whatever manner it determines corresponds with the distribution of benefits from the proposed improvements, maintenance, and activities, provided that any propertybased assessment conforms with the requirements set forth in paragraph (2) of subdivision (k) of Section 36622. 36629. Provisions and procedures applicable to benefit zones and business categories

All provisions of this part applicable to the establishment, modification, or disestablishment of a property and business improvement district apply to the establishment, modification, or disestablishment of benefit zones or categories of business. The city council shall, to establish, modify, or disestablish a benefit zone or category of business, follow the procedure to establish, modify, or disestablish a property and business improvement district. 36630. Expiration of district; Creation of new district

If a property and business improvement district expires due to the time limit set pursuant to subdivision (h) of Section 36622, a new management district plan may be created and the district may be renewed pursuant to this part.

CHAPTER 3. Assessments
36631. Time and manner of collection of assessments; Delinquent payments

The collection of the assessments levied pursuant to this part shall be made at the time and in the manner set forth by the city council in the resolution levying the assessment. Assessments levied on real property may be collected at the same time and in the same manner as for the ad valorem property tax, and may provide for the same lien priority and penalties for delinquent payment. All delinquent payments for assessments levied pursuant to this part may be charged interest and penalties.
52 SCMWID Management District Plan 24
May 20, 2025
36632. Assessments to be based on estimated benefit; Classification of real property and businesses; Exclusion of residential and agricultural property

(a) The assessments levied on real property pursuant to this part shall be levied on the basis of the estimated benefit to the real property within the property and business improvement district. The city council may classify properties for purposes of determining the benefit to property of the improvements and activities provided pursuant to this part.
(b) Assessments levied on businesses pursuant to this part shall be levied on the basis of the estimated benefit to the businesses within the property and business improvement district. The city council may classify businesses for purposes of determining the benefit to the businesses of the improvements and activities provided pursuant to this part.
(c) Properties zoned solely for residential use, or that are zoned for agricultural use, are conclusively presumed not to benefit from the improvements and service funded through these assessments, and shall not be subject to any assessment pursuant to this part. 36633. Time for contesting validity of assessment

The validity of an assessment levied under this part shall not be contested in an action or proceeding unless the action or proceeding is commenced within 30 days after the resolution levying the assessment is adopted pursuant to Section 36625. An appeal from a final judgment in an action or proceeding shall be perfected within 30 days after the entry of judgment.
36634. Service contracts authorized to establish levels of city services

The city council may execute baseline service contracts that would establish levels of city services that would continue after a property and business improvement district has been formed. 36635. Request to modify management district plan

The owners’ association may, at any time, request that the city council modify the management district plan. Any modification of the management district plan shall be made pursuant to this chapter. 36636. Modification of plan by resolution after public hearing; Adoption of resolution of intention

(a) Upon the written request of the owners’ association, the city council may modify the management district plan after conducting one public hearing on the proposed modifications. The city council may modify the improvements and activities to be funded with the revenue derived from the levy of the assessments by adopting a resolution determining to make the modifications after holding a public hearing on the proposed modifications. If the modification includes the levy of a new or increased assessment, the city council shall comply with Section 36623. Notice of all other public hearings pursuant to this section shall comply with both of the following:
(1) The resolution of intention shall be published in a newspaper of general circulation in the city once at least seven days before the public hearing.
(2) A complete copy of the resolution of intention shall be mailed by first class mail, at least 10 days before the public hearing, to each business owner or property owner affected by the proposed modification.
(b) The city council shall adopt a resolution of intention which states the proposed modification prior to the public hearing required by this section. The public hearing shall be held not more than 90 days after the adoption of the resolution of intention.
36637. Reflection of modification in notices recorded and maps

Any subsequent modification of the resolution shall be reflected in subsequent notices and maps recorded pursuant to Division 4.5 (commencing with Section 3100), in a manner consistent with the provisions of Section 36627. 36638. Assessment as government imposed fee on Civ C § 1770 transaction [Operative July 1, 2024]

53 SCMWID Management District Plan 25
May 20, 2025
(a) A business assessment pursuant to this part is a fee imposed by a government on the transaction for purposes of paragraph (29) of subdivision (a) of Section 1770 of the Civil Code. (b) This section shall become operative on July 1, 2024.

CHAPTER 3.5. Financing
36640. Bonds authorized; Procedure; Restriction on reduction or termination of assessments

(a) The city council may, by resolution, determine and declare that bonds shall be issued to finance the estimated cost of some or all of the proposed improvements described in the resolution of formation adopted pursuant to Section 36625, if the resolution of formation adopted pursuant to that section provides for the issuance of bonds, under the Improvement Bond Act of 1915 (Division 10 (commencing with Section 8500)) or in conjunction with Marks-Roos Local Bond Pooling Act of 1985 (Article 4 (commencing with Section 6584) of Chapter 5 of Division 7 of Title 1 of the Government Code). Either act, as the case may be, shall govern the proceedings relating to the issuance of bonds, although proceedings under the Bond Act of 1915 may be modified by the city council as necessary to accommodate assessments levied upon business pursuant to this part. (b) The resolution adopted pursuant to subdivision (a) shall generally describe the proposed improvements specified in the resolution of formation adopted pursuant to Section 36625, set forth the estimated cost of those improvements, specify the number of annual installments and the fiscal years during which they are to be collected. The amount of debt service to retire the bonds shall not exceed the amount of revenue estimated to be raised from assessments over 30 years.
(c) Notwithstanding any other provision of this part, assessments levied to pay the principal and interest on any bond issued pursuant to this section shall not be reduced or terminated if doing so would interfere with the timely retirement of the debt.

CHAPTER 4. Governance
36650. Report by owners’ association; Approval or modification by city council

(a) The owners’ association shall cause to be prepared a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. The owners’ association’s first report shall be due after the first year of operation of the district. The report may propose changes, including, but not limited to, the boundaries of the property and business improvement district or any benefit zones within the district, the basis and method of levying the assessments, and any changes in the classification of property, including any categories of business, if a classification is used.
(b) The report shall be filed with the clerk and shall refer to the property and business improvement district by name, specify the fiscal year to which the report applies, and, with respect to that fiscal year, shall contain all of the following information:
(1) Any proposed changes in the boundaries of the property and business improvement district or in any benefit zones or classification of property or businesses within the district. (2) The improvements, maintenance, and activities to be provided for that fiscal year. (3) An estimate of the cost of providing the improvements, maintenance, and activities for that fiscal year.
(4) The method and basis of levying the assessment in sufficient detail to allow each real property or business owner, as appropriate, to estimate the amount of the assessment to be levied against his or her property or business for that fiscal year.
(5) The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year.
(6) The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this part.
(c) The city council may approve the report as filed by the owners’ association or may modify any particular contained in the report and approve it as modified. Any modification shall be made pursuant to Sections 36635 and 36636.

The city council shall not approve a change in the basis and method of levying assessments that would impair an authorized or executed contract to be paid from the revenues derived from the levy of 54 SCMWID Management District Plan 26
May 20, 2025
assessments, including any commitment to pay principal and interest on any bonds issued on behalf of the district.
36651. Designation of owners’ association to provide improvements, maintenance, and activities

The management district plan may, but is not required to, state that an owners’ association will provide the improvements, maintenance, and activities described in the management district plan. If the management district plan designates an owners’ association, the city shall contract with the designated nonprofit corporation to provide services.

CHAPTER 5. Renewal
36660. Renewal of district; Transfer or refund of remaining revenues; District term limit

(a) Any district previously established whose term has expired, or will expire, may be renewed by following the procedures for establishment as provided in this chapter. (b) Upon renewal, any remaining revenues derived from the levy of assessments, or any revenues derived from the sale of assets acquired with the revenues, shall be transferred to the renewed district. If the renewed district includes additional parcels or businesses not included in the prior district, the remaining revenues shall be spent to benefit only the parcels or businesses in the prior district. If the renewed district does not include parcels or businesses included in the prior district, the remaining revenues attributable to these parcels shall be refunded to the owners of these parcels or businesses. (c) Upon renewal, a district shall have a term not to exceed 10 years, or, if the district is authorized to issue bonds, until the maximum maturity of those bonds. There is no requirement that the boundaries, assessments, improvements, or activities of a renewed district be the same as the original or prior district.

CHAPTER 6. Disestablishment
36670. Circumstances permitting disestablishment of district; Procedure

(a) Any district established or extended pursuant to the provisions of this part, where there is no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of the district, may be disestablished by resolution by the city council in either of the following circumstances:
(1) If the city council finds there has been misappropriation of funds, malfeasance, or a violation of law in connection with the management of the district, it shall notice a hearing on disestablishment.
(2) During the operation of the district, there shall be a 30-day period each year in which assessees may request disestablishment of the district. The first such period shall begin one year after the date of establishment of the district and shall continue for 30 days. The next such 30-day period shall begin two years after the date of the establishment of the district. Each successive year of operation of the district shall have such a 30-day period. Upon the written petition of the owners or authorized representatives of real property or the owners or authorized representatives of businesses in the district who pay 50 percent or more of the assessments levied, the city council shall pass a resolution of intention to disestablish the district. The city council shall notice a hearing on disestablishment.
(b) The city council shall adopt a resolution of intention to disestablish the district prior to the public hearing required by this section. The resolution shall state the reason for the disestablishment, shall state the time and place of the public hearing, and shall contain a proposal to dispose of any assets acquired with the revenues of the assessments levied within the property and business improvement district. The notice of the hearing on disestablishment required by this section shall be given by mail to the property owner of each parcel or to the owner of each business subject to assessment in the district, as appropriate. The city shall conduct the public hearing not less than 30 days after mailing the notice to the property or business owners. The public hearing shall be held not more than 60 days after the adoption of the resolution of intention.
36671. Refund of remaining revenues upon disestablishment or expiration without renewal of district; Calculation of refund; Use of outstanding revenue collected after disestablishment of district

55 SCMWID Management District Plan 27
May 20, 2025
(a) Upon the disestablishment or expiration without renewal of a district, any remaining revenues, after all outstanding debts are paid, derived from the levy of assessments, or derived from the sale of assets acquired with the revenues, or from bond reserve or construction funds, shall be refunded to the owners of the property or businesses then located and operating within the district in which assessments were levied by applying the same method and basis that was used to calculate the assessments levied in the fiscal year in which the district is disestablished or expires. All outstanding assessment revenue collected after disestablishment shall be spent on improvements and activities specified in the management district plan. (b) If the disestablishment occurs before an assessment is levied for the fiscal year, the method and basis that was used to calculate the assessments levied in the immediate prior fiscal year shall be used to calculate the amount of any refund.
56 SCMWID Management District Plan 28
May 20, 2025
APPENDIX 2 – ASSESSED WINERIES*
Owner Name Business Name Address City, State,
Zip
Doon To Earth 10 Parade St., Suite
B
Aptos CA
95003
Armitage Wines 105 C Post Office
Dr
Aptos CA
95003
Salamandre Wine Cellars
L-Pship
108 Don Carlos Dr Aptos CA
95003
Saison Winery (Formerly
Partage)
11025 Alba Rd Ben Lomond
CA 95005
Sandar And Hem Wines 111 Corte Madera
Rd
Portola Valley
CA 94028
Kissed By An Angel
Wines
1210 Mount
Hermon Road
Scotts Valley
CA 95066
Left Bend Winery 12536 Spring
Blossom Ct.

Saratoga CA
95070
Maison Areion 140 Sunrise Drive Woodside CA
94062
Roudon-Smith Winery 14572 Big Basin
Way, Suite A
Saratoga CA
95070
Regan Vineyards &
Winery
1610 Green Valley
Rd
Corralitos CA
95076
La Vida Bella Vineyard 1624 Chardonnay
Ridge Rd
Aptos CA
95003
Ridge Vineyards 17100 Montebello
Rd
Cupertino CA
95014
Kings Mountain
Vineyards
187 Kings
Mountain Road
Woodside CA
94062
Lexington Wine
Co./Thomas Fogarty
Winery & Vineyards
19501 Skyline Blvd Woodside CA
94062
Mccarthy Family Estate
Vineyards
20108 Foster Road Los Gatos CA
95033
Birichino 204 Church Street Santa Cruz CA
95060
Gali Vineyards 21 W. Main St. Los Gatos CA
95030
Sante Arcangeli Family
Wines
216-A Stage Road Pescadero CA
94060
Domaine Eden 23000 Congress
Springs Rd
Saratoga CA
95070
Silver Mountain Vineyards 269 Silver
Mountain Dr
Los Gatos CA
95033
Santa Cruz Mountain
Vineyard
334 Ingalls St Suite
A
Santa Cruz CA
95060
57 SCMWID Management District Plan 29
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Equinox 334 Ingalls St, Unit
C
Santa Cruz CA
95060
Aptos Vineyard 400 Belle Monti
Avenue
Aptos CA
95003
Alfaro Family Vineyards
& Winery
420 Hames Road Corralitos CA
95076
Wargin Wines 5015 Soquel Dr Soquel CA
95073
Clos De La Tech 535 Eastview Way Woodside CA
94062
Windy Oaks Estate
Vineyards & Winery
550 Hazel Dell Rd Corralitos CA
95076
Neely Wine 555 Portola Road Portola Valley
CA 94028
Ferrari Ranch Wines 65 Magnifico Vita
Lane
Corralitos CA
95076
Charmant Vineyards 800 Larsen Road Aptos CA
95003
3P Winery L.L.C. 3P Winery 3490 Soquel San
Jose Rd
Soquel CA
95073
Alamitos Winery 23505 Alamitos Rd San Jose CA
95120
Amy Dilly Preaseau and
Jacques Noel Preaseau
Valley Vista Vineyards 110 Valley View
Rd
Watsonville
CA 95076
Anatum Winery Broaddus, Christopher
James
371 Falcon View
Terr
Watsonville
CA 95076
Aptos Creek Vineyard Aptos Creek Vineyard 520 Nisene
Meadows Ct
Aptos CA
95003
Aptos Vineyard Aptos Vineyard, LLC 105 Post Office Dr
Ste C
Aptos CA
95003-3953
Aptos Vineyard, LLC Aptos Vineyard 369 Silver
Mountain Dr
Los Gatos CA
95033
Armitage Wines Corp. Armitage Wines Corp 705 Canham Rd Scotts Valley CA 95066
Arpent, LLC Birichino 825 Walnut Ave Santa Cruz CA
95060
Bargetto's Santa Cruz
Winery, Inc.

Bargetto 3535 N Main St Soquel CA
95073
Beauregard Vineyards
LLC/Partage Wine Co. LLC
Beauregard
Vineyards/Partage Wine
Co. LLC
10 Pine Flat Rd Santa Cruz CA
95060
Beauregard, Andre Jacques West Cliff Wines 704 Soquel Ave Ste B
Santa Cruz CA
95062-2333
Bhoomanchi Vineyards LLC Bhoomanchi Vineyards 369 Silver Mountain Dr
Los Gatos CA
95033
58 SCMWID Management District Plan 30
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Big Basin Vineyards Big Basin Vineyards LLC 525 Pacific Ave Santa Cruz CA 95060-7175
Big Basin Vineyards LLC Big Basin Vineyards 830 Memory Ln Boulder Creek CA
95006
Bottle Jack Wines Ritchey Iv, John Lloyd 328 Ingalls St D Santa Cruz CA 95060-5882
Brooks, Thomas Edwin Tom Brooks Winery 90 Country Estates Dr
Santa Cruz CA
95060-9776
Brosseau Wines LLC First Growth Wine
Company
22090 Mt Eden
Road
Saratoga CA
95070
Bruce Cantz Four Gates Winery 503 Happy Valley
Rd
Santa Cruz CA
95065
Charmant 800 Larsen Road Aptos CA
95003
Christopher Broaddus Anatum 375 Falcon View
Ter
Watsonville
CA 95076
Clos De La Tech LLC Clos De La Tech 1000 Fern Hollow
Rd
La Honda CA
94020
Clos Tita Winery Estrada, David S 4 Kendall Ln Santa Cruz CA 95066
Coastal Range Vineyards Coastal Range Vineyards,
Inc.
420 Lost Pear Way
A 24X36 Structure
Santa Cruz CA
95065-9725
Coastal Range Vineyards,
Inc.

Inversion Wines 75 Mt Hermon Rd Scotts Valley,
CA 95066
Corralitos Ridge Vineyards
Corporation/Private Vine
Wines, LLC
Corralitios Ridge
Winery
815 Almar Ave
Unit H
Santa Cruz CA
95060
Craig, Anthony Sonnet Wine Cellars 369 Silver
Mountain Dr
Los Gatos CA
95033
David Bruce Winery, Inc. David Bruce Winery 21439 Bear Creek Rd
Los Gatos CA
95033
David Lee Moulton Burrell Schoolvineyards 24060 Summit Rd Los Gatos CA 95033
Dee Vine Wines Dee Vine Wines 34 Big Tree Wy Woodside CA 94062-3775
Devincenzi Cellars LLC/A
& A Los Gatos Winery LLC
24572 Hutchinson
Rd
Los Gatos CA
95033
Donald E. Naumann Naumann Vineyards 16505 Montebello
Rd
Cupertino CA
95014
Dorsa Management
Company, LLC
La Rusticana D'Orsa 15680 Kennedy Rd Los Gatos CA
95032
Equinox Jackson, Barry Cook 427 Swift St # C Santa Cruz CA 95062
Everett Family Farm LLC Everett Family Farm, LLC 2119 Old San Jose Rd
Soquel CA
95073
59 SCMWID Management District Plan 31
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Farm Day Family Winery,
LLC
Farm Day Family Winery,
LLC
18157 Wagner Rd Los Gatos CA
95032-6619
Fernwood Cellars, Inc. Fernwood Cellars, Inc. 7137 Redwood Retreat Rd
Gilroy CA
95020
Florez Wines J. G. Jelks Wines L.L.C. 2487 Freedom
Blvd Unit 3
Watsonville
CA 95076-
1049
Full Circle Wines LLC Full Circle Wines 7090 Mcadams Ln Felton CA 95018-9454
Gali Vineyards, Inc. Gali Vineyards 362 Old Smith Rd Watsonville CA 95076
Garage Winemaker LLC Baccarossa 19620 Redberry Dr Los Gatos CA 95303
Garrod Trust Cooper-Garrod Vineyards 22645 Garrod Rd Saratoga CA 95070
Ghost Oaks Winery Inc. El Vaquero Winery 18 Hangar Way
Unit C
Watsonville
CA 95076
Ghost Oaks Winery, Inc. El Vaquero Winery 2901 Freedom
Blvd
Corralitos CA
95076
Gliessman, Stephen Richard Condors Hope Ranch 144 De La Costa Ave
Santa Cruz CA
95060
Green Earth Zayante Green Earth Liangs Inc 420 Old Mount Rd Felton CA 95018
Griffin Hill Vineyards, LLC 18035 Skyline Blvd Los Gatos CA 95033
Hallcrest Vineyards, Inc. Hallcrest Vineyards 379 Felton Empire Rd
Felton CA
95018
Hartmann, Robert Frank Las Nietas Vineyard 335 Via Concha Aptos CA 95003-5604
Heart O The Mountain Heart O The Mountain
LLC
705 Canham Rd Scotts Valley
CA 95066-
2729
Henry M. And Linda J.

Mchenry
Mchenry Vineyard 6821 Bonny Doon
Rd
Santa Cruz CA
95060
Hicks, Alan Ainsley Ainsley Family Vineyard 2805 Pleasant Valley Rd
Aptos CA
95003-9785
Hillcrest Winery Rexford Winery 429 Ingalls St Santa Cruz CA 95060
Hoffacker, Bernhard Joseph Portola Hills Vineyard 801 La Honda Rd Woodside CA 94062-4808
Hovis, Linda Closs Linda Vista Wines 118 Via Novella Aptos CA 95003
Hwy 9 Winery, LLC Hwy 9 Winery 120 Gail Dr Felton CA
95018-9631
60 SCMWID Management District Plan 32
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Integrity Wines, Lp, Integrity
Wines, LLC, Gp/Reya
Cellars, LLC
12 Hands Winery/Reya
Cellars
135 Aviation Way
Ste
16 Watsonville
CA 95062
J. Edward Muns Muns Vineyard 25600 Loma Prieta
Ave
Los Gatos CA
95033
James & Margaret A. Alberti Alberti Vineyard 106 Richardson Rd Santa Cruz CA 95065
James D. Ross And Jenny N.

Ross
Rosscienda Vineyard 1172 Redwood
Heights Rd Bldg
Aptos CA
95003
James, Kathleen Ann Charles Usher 24110 Congress
Springs Rd
Saratoga CA
95070-9706
Jeffrey M. Barranti J.M. Barranti Vineyards 24842 Skyland Rd Los Gatos CA 95033
John D. Benedetti Sante Arcangeli Family
Wines
23 Blake Ave Corralitos CA
95076
John Lloyd Ritchey Iv Bottle Jack Cellars 1088 La Madrona Dr
Santa Cruz CA
95060
Kathryn Kennedy Winery Kathryn Kennedy Winery 13180 Pierce Rd Saratoga CA 95070
Kennedy Hill Associates
LLC
Kennedy Hill Associates
LLC
15050 Kennedy Rd Los Gatos CA
95032
King, David James People's Beverage
Company, The
1214 Fair Ave Santa Cruz CA
95060-5838
Kingston Family Vineyards
LLC
Kingston Family
Vineyards
520 La Mesa Dr Portola Valley
CA 94028
Kissed By An Angel Wines,
LLC
Kissed By An Angel
Wines
2535 7Th Ave Unit
4 Santa Cruz CA
95062
Kissed By An Angel Wines,
LLC
Kissed By An Angel
Wines, LLC
75 Mt Hermon Rd Scotts Valley,
CA 95066
La Barbera Family Winery
LLC
Labarbera Family Winery 6591 Woodcliff Ct San Jose CA
95120-4551
La Madrona Vineyard And
Winery
1851 La Madrona
Dr
Santa Cruz CA
95060
La Magnifico Vita, LLC Ferrari Ranch Wines 65 Magnifico Vita Ln
Watsonville
CA 95076-
0385
La Vida Bella Vineyard, LLC La Vida Bella Vineyard 44 Oak Tree Ln Aptos CA 95003
Lago Lomita Vineyards, LLC Lago Lomita Vineyards,
LLC
25200 Loma Prieta
Ave
Los Gatos CA
95033
Lester Company, LLC Lester Estate Wines 1950 Pleasant
Valley Rd
Aptos CA
95003
Lexington Hills LLC Lexington Hills 19802 Old Santa
Cruz
Hwy
Los Gatos CA
95033
61 SCMWID Management District Plan 33
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Little Ridge Vineyards, LLC Little Ridge Vineyard 153 Las Colinas Rd Corralitos CA 95076
Lokteff Winery & Vineyards,
LLC
Wrights Station Vineyard
& Winery
24250 Loma Prieta
Ave
Los Gatos CA
95033
Loma Prieta Winery L.L.C. Loma Prieta Winery 26985 Loma Prieta Way
Los Gatos CA
95033
Los Altos Vineyards, LLC. Byington 21850 Bear Creek
Rd
Los Gatos CA
95030
Lost Cellars, LLC Unwritten Wines 70 Tripp Ct Woodside CA 94062-4232
M E V Corporation Mount Eden Vineyards 23000 Congress
Springs Rd
Saratoga CA
95070
M.E.V. Corporation Mount Eden Vineyards 22020 Mount
Eden Rd
Saratoga CA
95070
Madson Wines LLC Madson Wines 328 Ingalls St Ste
G
Santa Cruz CA
95060
Margins Wine Cubby Margins Wine LLC 402 Ingalls St Ste
18 Santa Cruz CA
95060-5800
Margins Wine LLC Margins Wine 2487 Freedom
Blvd
Unit 3
Watsonville
CA 95076
Martella LLC/Thomas
Fogarty Winery, LLC
Martella Wines/Thomas
Fogarty Winery
5937 Alpine Rd Portola
Valley CA
94028
Martin Ranch Winery, Inc. Martin Ranch 6675 Redwood
Retreat Rd
Gilroy CA
95020
Mayo, Keegan Keoni Mayo Cellars 1008 Cayuga St Santa Cruz CA 95062-2422
Michael & Lynne
Muccigrosso
Muccigrosso
Vineyards
21450 Bear Creek
Rd
Los Gatos CA
95033
Michael V. & Lois E. Sones Sones Cellars 334 B Ingalls St Ste B
Santa Cruz CA
95060
Mindego Ridge Winery 9645 Alpine Rd La Honda CA
94020
Mja Vineyards LLC Mja Vineyard 328 Ingalls St Santa Cruz CA 95060
Monte Roble Vineyards
LLC/Silver Mountain
Vineyards
Left Bend/Silver
Mountain Vineyard
369 Silver
Mountain
Dr
Los Gatos CA
95033
Nazario Ranch Vineyards
LLC
Nazario Ranch Vineyards 22484 Eden Valley
Ct
Saratoga CA
95070-9757
Neely Wines 575 Portola Rd Portola Valley
CA 94028
62 SCMWID Management District Plan 34
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Nicholson Vineyards
Winery,
Inc.

Nicholson Vineyards
Winery,
Inc.
2800 Pleasant
Valley
Rd
Aptos CA
95003
Nicolas Vonderheyden (Gp)
-
Chaine D'Or Vineyards,
Limited
Partnership
Chaine D'Or Vineyards 140 Sunrise Dr Woodside CA
94062
Old Oak Vineyard, Inc. House Family Winery 13330 Old Oak Way
Saratoga CA
95070
Overshine Wine Co Overshine Cellars, LLC 103 Stockton Ave Capitola CA 95010
P &Amp; M Staiger Staiger, Marjorie 1300 Hopkins
Gulch Rd
Boulder Creek
CA 95006
Pacific Rim Marketing Pacific Rim Marketing Inc 1306 Via Tornasol Aptos CA 95003-5654
Partage Wine Co. LLC Partage Wine 346 N Santa Cruz
Ave
Los Gatos CA
95030-7243
Patland Estate Vineyards
LLC
Patland Estate Vineyards 110 Madera Ct Los Gatos CA
95032-5720
Patrick James And Molly
Claire Surgalski
16252 Niles Rd Los Gatos CA
95033
Pelio Vineyard, LLC Pelio Vineyard 14573 Big Basin
Way
Saratoga CA
95070
Peter Serventi Serventi Ranch 65 Litchfield Ln Watsonville CA 95076
Peter Thibodeau Thibodeau Vineyard 431 Coyote Ridge
Rd
Aptos CA
95003
Phil & Peggy Crews Pelican Ranch
Winery
2364 Bean Creek
Rd Dr
Scotts Valley
CA 95066
Picchetti Winery Inc Picchetti Winery Inc 13100 Montebello Rd
Cupertino CA
95014
Pleasant Valley Vineyards Handley, Cathy Lynn 600 Pleasant Vly Rd
Aptos CA
95003
Private Vine Wines Private Vine Wines, LLC 815 Almar Ave Unit H
Santa Cruz CA
95060-5873
Prolific Vines Vineyard LLC Prolific Vines 165 Happy Acres Rd
Los Gatos CA
95032-5704
R And W Pursuits LLC R & W Vineyards 15060 Montebello
Rd
Cupertino CA
95014
Rachael Henrichsen 1120 17Th Ave
Bldg
Rear
Santa Cruz CA
95062
Radonich Bros Vineyards
LLC
Radonich Bros Vineyards
LLC
25205 Apple Hill
Rd
Los Gatos CA
95033-9719
63 SCMWID Management District Plan 35
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Raffaelli Vineyards, LLC Raffaelli Vineyards 3357 Chardonnay Rd
Soquel CA
95073
Randal Lee West And Larae
West
Freedom Wineworks 2321 Freedom
Blvd
Watsonville
CA 95076
Ratka, Michael Patrick Split Barrel Cider 285 Allen Rd Woodside CA 94062-4401
Redwood Ridge Estate LLC Redwood Ridge Estate 21435 Summit Rd Los Gatos CA 95033-8400
Regan Vineyards Winery,
LLC
Regan Vineyards Winery,
LLC
1772 Seascape
Blvd
Aptos CA
95003-5864
Rhys Vineyards, LLC Rhys Vineyards 11715 Skyline Blvd Los Gatos CA 95033
Richard & Mary Kay Alfaro Alfaro Family Farm
& Vineyards
496 Hames Rd Corralitos CA
95076
Ridge Vineyards, Inc. Ridge Vineyards, Inc. 18100 Montebello Rd
Cupertino CA
95014
Robert J. Goldspink Granite Ridge
Vineyard
895 Granite Ridge
Dr
Santa Cruz CA
95065
Robert's Ranch Vineyards,
Inc.

Robert’s Ranch Vineyards,
Inc.
875 Roberts Rd Ben Lomond
CA 95005
Roy S. Fellom And Roy E.

Fellom
Fellom Ranch
Vineyards
17075 Montebello
Rd
Cupertino CA
95014
Russian Ridge Winery LLC Russian Ridge Winery 20245 Skyline Blvd Woodside CA 94062-3729
Saison 346 N Santa Cruz
Ave
Los Gatos CA
95030
Santa Cruz Cider Company Santa Cruz Cider
Company LLC
65 Hanger Wy C Watsonville
CA 95076-
2476
Santa Cruz Mountain
Vineyard LLC
Santa Cruz
Mountain Vineyard
334 A Ingalls St Santa Cruz CA
95060
Santa Cruz Vineyards Santa Cruz Vineyards LPship2300 Jarvis Rd Santa Cruz CA 95065
Sante Arcangeli Family
Wines
Sante Arcangeli Family
Wines LLC
154 Aptos Village
Way C1
Aptos CA
95003
Sante Arcangeli Family
Wines LLC
Sante Arcangeli Family
Wines
79 North St Pescadero CA
94060
Savannah-Chanelle
Vineyards, Inc.
23600 Congress
Springs Rd
Saratoga CA
95070
Schroeder Schroeder &Amp;
Deits LLC
Los Gatos Wines 19135 Overlook
Rd
Los Gatos CA
95030-4115
Scotts Valley Winery, LLC Scotts Valley Winery 2364 Bean Creek Rd
Scotts Valley
CA 95066
Silver Mountain Vineyards Silver Mountain Vineyards 328 Ingalls St D Santa Cruz CA 95060-5882
64 SCMWID Management District Plan 36
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Sonnet 69 Silver Mountain
Dr
Los Gatos CA
95033
Soquel Vineyards 8063 Glen Haven
Rd
Soquel CA
95073
Spanish Ranch Winery, LLC Spanish Ranch
Winery
24000 Spanish
Ranch Rd
Los Gatos CA
95033
Steelhead Engineering, Inc. 1850 Day Valley
Rd
Aptos CA
95003
Stockwell Cellars, Inc. Stockwell Cellars 1100 Fair Ave Bldg A
Santa Cruz CA
95060
Storrs Winery & Vineyard,
Ltd.
1560 Pleasant
Valley Rd
Aptos CA
95003
Storrs Winery & Vineyard,
Ltd.

Storrs Winery 303 Potrero St Ste
35,8
Santa Cruz CA
95060
Strategy Partners
International
Windy Oaks Estate 380 Sweetwood
Way
Corralitos CA
95076
Sunridge Wines LLC Sunridge Wines LLC 433 Sunridge Dr Scotts Valley CA 95066-
4938
Tanuki Cider Honda, Robert Satoshi 334 Ingalls St # B Santa Cruz CA 95060-5880
Testarossa Vineyards, LLC Testarossa
Vineyards
300 College Ave Los Gatos CA
95030
The Mountain Winery 14831 Pierce Road Saratoga
The Ragavan Family 2000
Living Trust
Valencia Wineries 45 Valencia Ct Portola Valley
CA 94028-
7923
The Schaadt Wine Group,
LLC
Regale Winery And
Vineyards
24040 Summit Rd Los Gatos CA
95033
Tmr Cellars LLC Tmr Cellars, LLC 416 Bahr Dr Ben Lomond CA 95005-
9643
Tomaino, Kathryn,
Vidovich,
John, Michael & Mary Jane
Vidovich Vineyards 18101 Montebello
Rd
Cupertino CA
95014
Us Grant 2300 Jarvis Rd Santa Cruz CA
95065
Walsh Wine LLC Ser 13 Mesa Way Watsonville
CA 95076-
9656
Walsh Wine LLC Ser 427 C Swift St Santa Cruz CA
95060
Wargin Wines Wargin Wines LLC 5015 Soquel Dr Soquel CA
95073
65 SCMWID Management District Plan 37
May 20, 2025
Owner Name Business Name Address City, State,
Zip
Wolff And Father Wines Wolff, Leonard Frank 514 Calabasas Rd Watsonville CA 95076-
0412
Woodside Farm Vineyard
LLC
Woodside Farm Vineyard 1 Vintage Ct Woodside CA
94062
Workman, Michael Lee Weener'S Leap Cellars 14918 Three Oaks Ct
Saratoga CA
95070-5500
*The list was developed with the most reliable information provided; however, the list may contain discrepancies. This list shall include any future to-be opened businesses. Any business that may have been missed in this list, but is still within the boundaries of the SCMWID, shall also be subject to assessment.
66 Santa Cruz Wine
Improvement
District
67 Update
Petition Drive – 59.7% in support
based on assessed value
Jurisdictions granted consent:
- Capitola
- Scotts Valley
- Saratoga
- Watsonville
68 Wine Districts
Collected by 3
rd
party
Managed by
SCMWA in
accordance w/ MDP
Winery pays an
assessment
•Level playing field—no free riders
•Transparency & Reliability
•Pass-through to guests

CHARACTERISTICS
69 o Term: Initial 5-Year Term
o Management: Santa Cruz Mountains
Winegrowers Association
o Assessment Rate: 1% of gross DTC wine
sales. Beginning of year 2, may be
increased up to 2% (increase max of 0.5%
per year)
*2% ceiling may be reduced to 1.5% during
Public Hearing
Wine District Parameters
70 Wine District Parameters
Marketing & Brand
Awareness, 55%,
$316,250
Business Improvement &
Special Projects, 10%,
$57,500
Administration &
Operations, 23%,
$132,250
Contingency / Reserve, 10%,
$57,500
Collection Fee, 2%, $11,500
Estimated Initial Annual Budget - $575,000
71 Key Services
• Business Improvement & Special Projects
• Wine Trail Signage
• Participation in Events and Hosting
• Marketing & Brand Awareness
• Large-scale Digital & Print Advertising
• Public Relations
• Digital Marketing Campaigns
72 o Boundaries include 11 jurisdictions: o Portions of: o Santa Cruz County (lead jurisdiction) o Santa Clara County o San Mateo County o Cities: o Santa Cruz o Saratoga o Scotts Valley o Capitola o Watsonville o Towns: o Los Gatos o Portola Valley o Woodside *boundary may be reduced during Public Hearing Wine District Parameters
73 Timeline
Action Date
Feasibility Study August – November 2024
Initiate WID Formation February 2025
Continued business outreach and consensus building to businesses, jurisdiction staff, and elected officials February – October 2025 Management District Plan (MDP) February – May 2025
Petition Drive May – July 2025
Resolution of Intention & Resolution Requesting Consent August 5, 2025 Notice of Public Meeting/Hearing
August 6, 2025
August 28, 2025 – revised
September 12, 2025 – revised
Resolutions Granting Consent to County of Santa Cruz August – September 2025 Public Meeting September 9, 2025
Public Hearing October 21, 2025
74 PETITION TO THE COUNTY OF SANTA CRUZ

TO FORM THE SANTA CRUZ MOUNTAINS WINE IMPROVEMENT DISTRICT We petition you to initiate proceedings to form the Santa Cruz Mountains Wine Improvement District in accordance with the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the purpose of providing services as described in the summary of the Management District Plan attached hereto as Exhibit A.

Business Establishment & Address Business Owner
The undersigned is the business owner or the authorized representative of the business owner and is the person legally authorized and entitled to sign this petition.

Owner/Owner Representative Name (printed) Title
Owner/Owner Representative Signature Date
A complete copy of the Management District Plan will be furnished upon request. Requests for a complete copy of the Management District Plan should be made to:

Santa Cruz Mountains Winegrowers Association
Keikilani McKay, Executive Director
335 Spreckels Drive, Suite B
Aptos, California 95003
(831) 685-8463
Docusign Envelope ID: F080DD5F-8CD2-4C1D-8E51-1B2B6DE55B1E 6/19/2025
3130 Alpine Rd Portola Valley, CA 94028 Tommy Fogarty
Tommy Fogarty Managing Director
Address
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ŽƐƚ͗ dŚĞĂŶŶƵĂůĂƐƐĞƐƐŵĞŶƚƌĂƚĞŝƐŽŶĞƉĞƌĐĞŶƚ;ϭйͿŽĨŐƌŽƐƐĚŝƌĞĐƚƚŽĐŽŶƐƵŵĞƌƐĂůĞƐƌĞǀĞŶƵĞŽŶǁŝŶĞƌLJƐĂůĞƐ͘ ĞŐŝŶŶŝŶŐŝŶƚŚĞƐĞĐŽŶĚLJĞĂƌŽĨƚŚĞ^Dt/ƚĞƌŵ͕ƚŚĞĂƐƐĞƐƐŵĞŶƚƌĂƚĞŵĂLJďĞŝŶĐƌĞĂƐĞĚďLJƚŚĞKǁŶĞƌƐ͛ ƐƐŽĐŝĂƚŝŽŶƚŽĂŵĂdžŝŵƵŵƌĂƚĞŽĨƚǁŽƉĞƌĐĞŶƚ;ϮйͿŽĨŐƌŽƐƐĚŝƌĞĐƚƚŽĐŽŶƐƵŵĞƌƐĂůĞƐƌĞǀĞŶƵĞŽŶǁŝŶĞƌLJƐĂůĞƐ͘ dŚĞŵĂdžŝŵƵŵŝŶĐƌĞĂƐĞŽƌĚĞĐƌĞĂƐĞŝŶĂLJĞĂƌƐŚĂůůďĞŶŽŵŽƌĞƚŚĂŶŽŶĞͲŚĂůĨŽĨŽŶĞƉĞƌĐĞŶƚ ;Ϭ͘ϱйͿ͘/ĨƚŚĞ ĂƐƐĞƐƐŵĞŶƚƌĂƚĞŝƐŝŶĐƌĞĂƐĞĚ͕ŝƚŵĂLJƐƵďƐĞƋƵĞŶƚůLJďĞĚĞĐƌĞĂƐĞĚďƵƚƐŚĂůůŶŽƚďĞĚĞĐƌĞĂƐĞĚďĞůŽǁĂŵŝŶŝŵƵŵ ŽĨŽŶĞƉĞƌĐĞŶƚ;ϭйͿŽĨŐƌŽƐƐĚŝƌĞĐƚƚŽĐŽŶƐƵŵĞƌƐĂůĞƐƌĞǀĞŶƵĞŽŶǁŝŶĞƌLJƐĂůĞƐ͘ ĂƐĞĚŽŶƚŚĞďĞŶĞĨŝƚƌĞĐĞŝǀĞĚ͕ĂƐƐĞƐƐŵĞŶƚƐǁŝůůŶŽƚďĞĐŽůůĞĐƚĞĚŽŶǁŚŽůĞƐĂůĞ͕ƉƵƌĐŚĂƐĞƐŵĂĚĞŽƵƚƐŝĚĞŽĨ ƚŚĞ ƐƚĂƚĞ ŽĨ ĂůŝĨŽƌŶŝĂ͕ Žƌ ƉƵƌĐŚĂƐĞƐ ŵĂĚĞ ƉƵƌƐƵĂŶƚ ƚŽ ĐŽŶƚƌĂĐƚƐ ĞdžĞĐƵƚĞĚ ƉƌŝŽƌ ƚŽ EŽǀĞŵďĞƌ ϭ͕ ϮϬϮϱ͘ ZĞǀĞŶƵĞ ŐĞŶĞƌĂƚĞĚ ĨƌŽŵ ƚŚĞ ^Dt/ ŝƐ ŝŶƚĞŶĚĞĚ ŽŶůLJ ƚŽ ƉƌŽǀŝĚĞ ƉƌŽŐƌĂŵƐ ĂŶĚ ƐĞƌǀŝĐĞƐ ĨŽƌ ĂƐƐĞƐƐĞĚ ǁŝŶĞƌŝĞƐ͕ĂůůŽĨǁŚŝĐŚĂƌĞůŽĐĂƚĞĚŝŶĂůŝĨŽƌŶŝĂ͘^ĂůĞƐŵĂĚĞŽƵƚƐŝĚĞŽĨƚŚĞƐƚĂƚĞŽĨĂůŝĨŽƌŶŝĂĂƌĞŶŽƚƐƵďũĞĐƚƚŽ ĂƐƐĞƐƐŵĞŶƚĚƵĞƚŽĂůĂĐŬŽĨďĞŶĞĨŝƚ͘ƐƐĞƐƐŵĞŶƚĚŽůůĂƌƐǁŝůůŶŽƚďĞƐƉĞŶƚŽŶĂŶLJƉƌŽŐƌĂŵƐŽƌĂĐƚŝǀŝƚŝĞƐƚŽ ďĞŶĞĨŝƚŝŶĚŝǀŝĚƵĂůǁŝŶĞƌŝĞƐ ŽƵƚƐŝĚĞ ŽĨ ƚŚĞ ƐƚĂƚĞ ŽĨ ĂůŝĨŽƌŶŝĂ͘ƐƐĞƐƐŵĞŶƚ ĚŽůůĂƌƐŵĂLJ ďĞ ƐƉĞŶƚ ŽƵƚƐŝĚĞ ŽĨ ĂůŝĨŽƌŶŝĂ ƚŽĞůĞǀĂƚĞ ƚŚĞ ŶŽƚŽƌŝĞƚLJ ŽĨ ƚŚĞ^ĂŶƚĂƌƵnjDŽƵŶƚĂŝŶƐĂƐĂ ƉƌĞŵŝĞƌǁŝŶĞƌLJĚĞƐƚŝŶĂƚŝŽŶǁŝƚŚ ƚŚĞ ĚĞƐŝƌĞĚŽƵƚĐŽŵĞŽĨŝŶĐƌĞĂƐĞĚŝŶͲƉĞƌƐŽŶǀŝƐŝƚĂƚŝŽŶƚŽǁŝŶĞƌŝĞƐƉĂLJŝŶŐƚŚĞĂƐƐĞƐƐŵĞŶƚ͘ ŽůůĞĐƚŝŽŶ͗ dŚĞŽƵŶƚLJŽĨ^ĂŶƚĂƌƵnj;ŽƵŶƚLJͿŽƌĂƚŚŝƌĚͲƉĂƌƚLJĐŽůůĞĐƚŝŽŶĂŐĞŶĐLJƐŚĂůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌĐŽůůĞĐƚŝŶŐƚŚĞ ĂƐƐĞƐƐŵĞŶƚ ŽŶ Ă ƋƵĂƌƚĞƌůLJ ďĂƐŝƐ ;ŝŶĐůƵĚŝŶŐ ĂŶLJ ĚĞůŝŶƋƵĞŶĐŝĞƐ͕ ŽǀĞƌĚƵĞ ĐŚĂƌŐĞƐ ĂŶĚ ŝŶƚĞƌĞƐƚͿ ĨƌŽŵ ĞĂĐŚ ĂƐƐĞƐƐĞĚǁŝŶĞƌLJůŽĐĂƚĞĚŝŶƚŚĞďŽƵŶĚĂƌŝĞƐŽĨƚŚĞ^Dt/͘dŚĞŽƵŶƚLJŽƌĂƚŚŝƌĚͲƉĂƌƚLJĐŽůůĞĐƚŝŽŶĂŐĞŶĐLJ ƐŚĂůůƚĂŬĞĂůůƌĞĂƐŽŶĂďůĞĞĨĨŽƌƚƐƚŽĐŽůůĞĐƚƚŚĞĂƐƐĞƐƐŵĞŶƚƐĨƌŽŵĞĂĐŚĂƐƐĞƐƐĞĚǁŝŶĞƌLJ͘ ƵƌĂƚŝŽŶ͗ dŚĞ^Dt/ǁŝůůŚĂǀĞĂĨŝǀĞ;ϱͿLJĞĂƌůŝĨĞ͕ďĞŐŝŶŶŝŶŐŽŶEŽǀĞŵďĞƌϭ͕ϮϬϮϱ͕ŽƌĂƐƐŽŽŶĂƐƉŽƐƐŝďůĞƚŚĞƌĞĂĨƚĞƌ͕ ĂŶĚĞŶĚŝŶŐĨŝǀĞ;ϱͿLJĞĂƌƐĨƌŽŵŝƚƐƐƚĂƌƚĚĂƚĞ͘ĨƚĞƌĨŝǀĞ;ϱͿLJĞĂƌƐ͕ƚŚĞ^Dt/ŵĂLJďĞƌĞŶĞǁĞĚƉƵƌƐƵĂŶƚƚŽ ƚŚĞWƌŽƉĞƌƚLJĂŶĚƵƐŝŶĞƐƐ/ŵƉƌŽǀĞŵĞŶƚŝƐƚƌŝĐƚ>ĂǁŽĨϭϵϵϰ͕^ƚƌĞĞƚƐĂŶĚ,ŝŐŚǁĂLJƐŽĚĞƐĞĐƚŝŽŶϯϲϲϬϬĞƚ ƐĞƋ͘;ϵϰ>ĂǁͿŝĨǁŝŶĞƌLJŽǁŶĞƌƐƐƵƉƉŽƌƚĐŽŶƚŝŶƵŝŶŐƚŚĞ^Dt/ƉƌŽŐƌĂŵƐ͘ DĂŶĂŐĞŵĞŶƚ͗ dŚĞ ^ĂŶƚĂ ƌƵnj DŽƵŶƚĂŝŶƐ tŝŶĞŐƌŽǁĞƌƐ ƐƐŽĐŝĂƚŝŽŶ ƐŚĂůů ƐĞƌǀĞ ĂƐ ƚŚĞ KǁŶĞƌƐ͛ ƐƐŽĐŝĂƚŝŽŶ ƚŽ ƉƌŽǀŝĚĞ ŝŵƉƌŽǀĞŵĞŶƚƐĂŶĚĂĐƚŝǀŝƚŝĞƐĨŽƌƚŚĞ^Dt/͘dŚĞKǁŶĞƌƐ͛ƐƐŽĐŝĂƚŝŽŶŝƐĐŚĂƌŐĞĚǁŝƚŚŵĂŶĂŐŝŶŐ^Dt/ ĨƵŶĚƐĂŶĚŝŵƉůĞŵĞŶƚŝŶŐƉƌŽŐƌĂŵƐĂŶĚŵƵƐƚƉƌŽǀŝĚĞĂŶŶƵĂůƌĞƉŽƌƚƐƚŽƚŚĞŽƵŶƚLJ͘ $
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78 y,//d
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79 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Darcy Smith, Town Manager
DATE: October 8, 2025
RE: Mid-Year San Mateo County Sheriff's Office Report by Captain Frank Dal Porto

BACKGROUND
There are no written materials for this item. The Town Council will receive a presentation report from Captain Dal Porto.
80 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Corie Stocker-Pedalino, Assistant Town Manager, Tony McFarlane, Finance Director, Darcy Smith, Town Manager
DATE: October 8, 2025
RE: Consider Adoption of a Resolution Approving an Agreement for Law Enforcement Services Between the County of San Mateo and the Town of Portola Valley for a One-Year Term Commencing on July 1, 2025.

RECOMMENDATION
Staff recommend that the Town Council consider the Adoption of a Resolution Approving and Authorizing the Mayor to Execute an Agreement for Law Enforcement Services Between the County of San Mateo and the Town of Portola Valley for the Term Commencing on July 1, 2025, to June 30, 2026, a one-year term.

BACKGROUND
The Town contracts with the San Mateo County Sheriff’s Office for Law Enforcement Services, similar to other municipalities within San Mateo County (Woodside, Half Moon Bay, San Carlos, and Millbrae). In fiscal year (FY) 2023/2024, each of these contract municipalities received an increase in cost to their Law Enforcement Services agreements. Previously, the Town had a five (5) year agreement for Law Enforcement Services from 2018-2023, with the final FY 22/23 cost totaling $1,493,845.

In 2023/2024, the total contract was initially estimated to be $2,346,584, with annual increases each fiscal year thereafter. Given the contract increases, Town management negotiated with both the County Sheriff and the County Manager for credits toward the current and future years. The Town received a total of $634,000 in both adjustments and credits from both parties, with the final credit of $211,000 effective for FY 25/26, the current fiscal year.

DISCUSSION
The proposed amendment for the FY 25/26 Sheriff’s Services budget is $2,339,626. After accounting for the credit of $211,000, the total cost for this fiscal year will be $1,917,626, a 5.4% increase.

Fiscal Year
Contracted
Rate
Negotiated
Adjustment
(Sheriff)
Credit (County) Actual Paid Notes
22/23 $1,493,845 $1,493,845
Prior 2018-2023
contract
23/24 $2,346,584 - $426,369 $1,493,846 New 2yr
Contract $2.3M
24/25 $2,382,817 - $423,000 $1,536,817
New 2yr
Contract $2.3M
81 25/26 $2,339,626 - $211,00 $1,917,626 5.4% increase
In this new amendment, there were some alterations to both Services (Exhibit A) and FY 25-26 Rates / Payments (Exhibit B):

Exhibit A- Services
Section 1: New language regarding “beat structure” and clarifications to services that are not within their “scope.” It provides discretion to the Sheriff for service level and assigned service area.

This has typically been the practice of the Sheriff’s Office.

Section 2.5: Additional overtime cost for Town requests for additional support. It states that the Town will pay prevailing overtime rates for deputies, only for requested additional time or deputy support.

This new section pertains to additional support requested at Town discretion, this is a minor addition for the Town, as we do not typically request additional services outside of their scope.

Section 8.1: The Town has received a decrease in Administrative Sergeant time from .5 FTE to .25 FTE.

This results in cost savings with a negligible impact on services provided.

Exhibit B- FY 25-26 Rates / Payments
Section 4.21: Added section related to the Town’s payment of Joint Powers Agreement (JPA) fees for the Department of Emergency Management (DEM).

This addition is administrative and does not change any responsibility of the Town, fees for the DEM JPA have consistently been paid separately.

While the Town is operating in FY 25/26, in tandem, staff is exploring other avenues related to the Sheriff’s Contract. Some alternative options, not limited to, include a joint contract with the Town of Woodside as a future option for cost savings, and inquiring with other local jurisdictions about their interest in contracting with Portola Valley for Law Enforcement Services.

Staff is seeking Council authorization for a one-year contract, consistent with the budget appropriation.

Staff has contacted the Sheriff to request a meeting to discuss the contract terms and price. Staff continues to evaluate the feasibility of alternative options and will both provide an update and seek direction from Town Council at a future meeting

FISCAL IMPACT
The fiscal impact of the revised contract amount provides a reduction in General Fund expenditures for FY25/26 of approximately $172K. However other operational needs warrant maintaining the Council approved FY25/26 budget deficit at this time, and staff will present a comprehensive update on the Town’s budget when the Town Council receives the Mid-Year Budget Amendment for consideration.

ATTACHMENTS

1. Resolution Amendment to FY 25.26 Sheriff Contract.docx

2. SMC Sheriff Law Enforcement Services 2025.2026.pdf
82 RESOLUTION NO. 2981-2025

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA

VALLEY APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN

AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE COUNTY

OF SAN MATEO AND THE TOWN OF PORTOLA VALLEY FOR A ONE-YEAR TERM COMMENCING ON JULY 1, 2025
WHEREAS, the Town of Portola Valley (“Town”) entered into an updated Law Enforcement Agreement with the County of San Mateo Sheriff’s Office in Fiscal Year (FY) 2023/2024 and FY 2024/2025;
WHEREAS, the San Mateo County Sheriff’s Office has requested that the Town execute the agreement for one year, for fiscal year 2025/2026, by approval of Town Council and Mayor signature;
WHEREAS, the Town seeks to continue contracting with the Sheriff’s Office, through June 30, 2026;
WHEREAS, the Sheriff’s Office has provided the Town with a proposed Agreement and Exhibits that cover FYs 2025-2030, however the Town will execute an agreement for one-year (“One Year Agreement”);
NOW, THEREFORE, the Town Council of the Town of the Town of Portola Valley does hereby RESOLVE as follows:

The Town of Portola Valley hereby approves the One Year Agreement and the Mayor is authorized on behalf of the Town to execute the One Year Agreement.

PASSED AND ADOPTED this 8th day of October, 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

By: _________________________
Mayor Judith Hasko
ATTEST:
_________________________
Veronica Dao, Town Clerk
83 84
85 86
87 88
89 90
91 92
93 94
95 96

TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Members of the Town Council
FROM: Judith Hasko, Mayor and Craig Taylor, Vice Mayor
DATE: October 8, 2025
RE: Ad-Hoc Housing Element Post-Adoption Plan Town Council Subcommittee Update

RECOMMENDATION
The Town Council should receive an update on Post-Adoption Plan Town Council Subcommittee Update

BACKGROUND
In connection with the Town Council’s actions in September 2023 to approve in part the Post-Adoption Plan, and in April 2024 to approve the remainder of the Post-Adoption Plan activities and related budget, the Town Council had requested a proposed updated timeline for conducting the approved PostAdoption Plan activities. Our subcommittee provided such a timeline in June 2025, and now encloses, as Attachment 1, an updated chart. For reference purposes only, we attach as Attachment 2 some background materials that have previously been presented to the Town Council with respect to the PostAdoption Plan.

DISCUSSION
We recommend that the Town Council review and discuss the attachments.

FISCAL IMPACT
The budget for these activities has been approved in April 2024, so no additional impact is anticipated.

ATTACHMENTS

1. Timeline Chart

2. Prior Post-Adoption Plan Materials
97 Attachment 1
Draft Post HE Timeline
2025 updates to timeline adopted in 2024:

T1.1 All activities in T1.1 are completed, ahead of the schedule set out above.

T2. While this item was completed further work to be undertaken as we have selected alternative sites through the Ad Hoc Site Evaluation Committee process to replace Dorothy Ford Field in the Housing Element Adequate Sites Land Inventory (Table 6-6)1, and the Town staff is currently preparing an amendment to the Housing Element to replace the Dorthy Ford Housing Element Site with other housing sites to allow additional housing development. The Town Council approved a contract with Urban Planning Partners Inc for $41,628 for this additional work on July 23, 20252
.

T3.1 Pending.

T3.2 Pending.
1 Portola Valley Housing Element, 2023-2031, February 2024 2 Town Council Agenda Packet, July 23, 2025 98 T4 Supplemental Safety Measures are delayed but will be pursued through a combination of Committee, Commission and Council actions to be conducted during the remainder of 2025 onward.

T5.1 Work on understanding the impact of the Housing Element on services and infrastructure will be undertaken commencing effort in Q1 2026 as the Town staff initiate work on the Capital Improvement Plan for FY 26/27.

T5.2 Insurance: This project is in progress under WPC. Recommend update on status in Q1 2026.

T7 Consider forming a working group for community outreach as proposed in Q1 2026.

T8 Information repository work has not been conducted. Some of this information is available on our website.

Milestones: These activities are ongoing as a result of the recent Ad Hoc Housing Element Site Evaluation Committee and ensuing Planning Department and other efforts. Staff are working to prepare an amendment to the Housing Element to replace the Dorthy Ford Housing Element Site with other housing sites that includes proposed zoning for these sites.
99 Attachment 2
See Town Council agenda for April 10, 2024 for additional information:
https://www.portolavalley.net/home/showpublisheddocument/18283/638485133561170000 Below we include a part of those materials for reference. 100
Post-Adoption Plan Discussion
Status Summary
Note: Where items are recommended for approval to commence, the item would start in the time frame indicated in the “Topic” column as applicable.

Topic
1 Housing Site Inventory Follow up
Comment: The intent of this effort is to maximize success of Sunrise provision to identify alternatives to development of Dorothy Ford Park and Open Space, to retain the aesthetic, recreational and natural attributes of these sites while complying with our HE commitments, to the maximum extent possible. Generally, the goal is to conduct continual evaluation of housing needs and potential housing sites in Town to avoid timeconstrained, rushed analyses in future HE cycles and to address community housing needs.

Timing and Process:

Initiate subpart 1 actions in September 2023 and continue through 2-year Sunrise period. Initiate subpart 2 actions by June 2024 and continue indefinitely. Information described in Topic 8 will be useful for, and should be coordinated with, efforts under this Topic 1.

By May 2024, appoint and develop timelines for work product of a new ad hoc committee suitable to implement intent of the Sunrise provision; initial list of viable housing site alternatives should be completed no later than August 2024, and updated as needed thereafter.

If necessary, between August and October 2024, evaluate options for reconfiguring Dorothy Ford Park and Open Space and related costs, with final report submitted to the TC no later than the date that is 3 months prior to expiration of the Sunrise period.

1. Evaluate and propose Sunrise opportunity sites.

On subpart 1, form TC subcommittee to oversee preliminary work, with planning consultant/staff support, to identify potential alternative sites and/or other programs that may address our RHNA requirements currently addressed with Dorothy Ford Park and Open Space. Such subcommittee would (i) develop a comprehensive list of all sites in Town leveraging work done by the Ad Hoc Housing Element Committee, (ii) conduct initial outreach to the community generally (through public meetings) to inform the public of the need for alternative sites and gain public input on potential alternative sites, and directly to owners of properties that could feasibly serve as alternative sites, (iii) 101
maintain a list of activities conducted and feedback received per site, and (iv) continuously monitor potential sites as new information becomes available.

Once site listings are prepared, only minimal staff time expected to be needed to support the subcommittee.

The TC would establish an ad hoc committee consisting of Town committee, commission and council members along with Town residents, which would work with staff and consultants to discuss, evaluate and prioritize all alternative Sunrise site opportunities, considering financial, property rights and other relevant information in light of the Town ethos and the GP.

This ad hoc committee would work with input from the TC subcommittee acting under subpart 1 to (i) develop a process for recording the status of sites in Town for potential housing (e.g., whether it was assessed in the past housing efforts, what impediments or issues were identified), and monitoring any changes in status of these sites, (ii) conduct outreach to have a comprehensive effort to facilitate identification of alternative sites, (iii) establish a framework for understanding costs of developing various sites and (iv) consider developing a rank ordering system for any suitable sites.

This ad hoc committee would also evaluate opportunities to reconfigure Dorothy Ford Park and Open Space, if alternative sites are not identified prior to August 2024 and develop an understanding of the potential costs of doing so.

Meetings would be monthly or otherwise as needed to identify sites early enough in the Sunrise period to provide workable alternatives, starting no later than January 2024.

Moderate to significant staff and consultant support would be needed as the process develops.

2. Initiate longer term planning efforts for future housing cycles.

Propose this effort to be further elucidated in 2025 onward, with the goal of being more proactive in planning for local housing needs on a continual basis. 2 Zoning Design Review Actions and Related GP Updates
Comments: In the course of implementing the new HE, the Town will need to adopt zoning changes and objective design review guidelines. Objective design standards would be developed as soon as practical given that they are a critical means of requiring new project development to be consistent with the Town’s GP and ethos. The goal of actions under this topic is to provide further local control of development to the extent allowed under law.
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Process and timing:

Review, discuss and adopt zoning changes needed to ensure consistency between the HE, zoning code, and the remaining elements of the GP, and develop objective design criteria that builds on Town design guidelines for use in complying with state requirements for certain future development projects in a manner consistent with the GP.

In the unlikely event that GP updates are needed in light of these changes, they could be adopted as part of longer-term effort to update GP, unless required to be adopted earlier under law.

Adopt by January 2024 as required by state law.

The Town has retained consultants with relevant expertise relating to necessary zoning changes and objective design criteria. A draft of proposed code amendments is expected to be released in August 2023 with PC consideration beginning in September.

A public awareness and education meeting should be conducted after the initial PC study session, with support by the staff and consultants to allow full participation by residents.

Efforts under this topic require moderate to significant staff and consultant support.
3 CEQA Guidelines/Local Guidelines and Thresholds
Comments: The intent of subpart 1 under this topic is to comply with state requirements in adopting local CEQA guidelines, and the intent of subprat 2 under this topic is to clarify and standardize analysis and decision making in the environmental review process for future development projects in Town, with the intent to enhance the measures included in the IS/MND as appropriate to reflect our Town’s ethos, and increase consistency and efficiency.

Guidelines and thresholds are intended to be derived from existing examples taken from other jurisdictions as adjusted to reflect the Town’s situation and would serve to frame the analyses of future project-level environmental impacts and mitigation measures for projects that are not exempt from CEQA and be informed by public input.

Any required GP amendments that may be identified in the initial process as being required to effect these actions could be implemented in the next update of the GP unless legally required to be adopted earlier.

Process and timing:

1. Establish local CEQA guidelines per 14 CCR Section 15022. 103
Prior to January 2024.

Planning Staff and Town Attorney to address subpart 1 under this topic and submit for PC and then TC approval.

2. Establish local thresholds, per 14 CCR Section 15064.7(b), concerning key topics that may include certain aspects such as aesthetics, parks and recreation, public services, traffic and wildfire safety to guide future development, with reference, where available, to approaches taken by jurisdictions that have adopted similar measures.

Between March and May 2024
Planning consultants with Town Attorney to develop framework for subpart 2 under this topic based on references to other jurisdictions adopting similar local parameters, then submit for discussion and input by the PC to review to refine to tailor to community values and the Town’s GP and eventual submission for adoption by the TC.

Subpart 2 is not intended to be a comprehensive analysis, but a limited set of parameters for use in guiding new developments in a manner consistent with the Town’s ethos and values. This would involve conducting a public awareness, education and comment meeting after the initial PC study session.
4 Supplemental Safety Measures for Housing Element
Comment: The goal of this effort is to optimize consistency, beyond what is required by state law, across the SE, HE, and remainder of the GP with respect to safety in light of the increase in the Town’s population under the new HE, complementing ongoing efforts already in process.

Timing and Process:

Coordinate and ensure that the Town’s ongoing SE-related activities also consider the cumulative projected increase in Town population and housing units arising out of HE adoption and adopt mechanisms to coordinate with neighboring jurisdictions with respect to safety measures such as the evacuation plan.

Initiate in January 2024 to the extent feasible. Yearly and ad hoc follow-up activities.

Staff and consultants would reach out to committees involved in the SE update process to confirm that such committees assessed and made recommendations to the PC and TC with respect to adjustments to evacuation routes and planning, building codes, and other safety measures (to address fire, geologic, flooding and other risks), specifically arising from the cumulative increase in population and housing units in the HE, adopted fire maps, other elements of the GP, and best practices.
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These efforts would be made in conjunction with the ongoing SE update and discussion of evacuation plan.

TC would establish process and timing for regular periodic and ad hoc assessments of any appropriate updates to the SE and evacuation plan as best practices evolve, and as HE plan actions are carried out, to enable methodical and proactive approach. 5 Impact of Housing Element on Services and Infrastructure Comment: Increased demand for services and infrastructure merits special monitoring and planning for increased demand, while maintaining the level of services and resources.

This effort would complement the efforts staff otherwise may make with respect to services and infrastructure to focus on longer term implications of HE adoption.

Timing and Process: 2 Subparts.

1. Understand projected growth in demand on services and infrastructure resulting from increased population and housing units in Town under the HE, and potential impact on Town budget, and develop strategy for maintaining or improving current service levels.

Subpart 1 activities would start November 2023 through TC subcommittee and staff; other subparts would start in March 2024.

For subpart 1, consultants/staff working with one or more Town Council members would conduct supplemental outreach to confirm public services and infrastructure (e.g., public utilities, public services such as hospitals, fire protection services, police services, safety services, parks and recreation) will continue to be available at an appropriate level for the Town under the updated HE in terms of an current and desired future service level, quality, capacity and location, including an assessment of costs to the Town.

Additionally for subpart 1, the TC later would form a new working group including members of the planning commission to assess more detailed and longer term qualitative and quantitative implications of increasing the Town population and housing units as a result of HE adoption on services and infrastructure.

The group’s goal would be to advise the PC and TC on mechanisms recommended to make sure that public services and infrastructure (e.g., public utilities, public services such as hospitals, fire protection services, police services, safety services, parks and recreation) continue to be available appropriate for Town population in terms of an appropriate service level, quality, capacity and location, including an assessment of costs to the Town.
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Community outreach sessions would be conducted from April through June 2024 to allow the public to understand and comment on the group’s efforts.

2. Understand and gather information on housing insurance challenges in Town, focusing on how additional housing units to be built in the course of implementing our HE will impact existing insurance programs residents use, and the availability and costs of insuring new housing units.

Start in March 2024 through a working group and staff.

For subpart 2, the TC recognizes evolving challenges in insurance in WUI areas. While the initial focus on insurance in the Post HE Plan was to be insurability of new housing units, we propose that we consult with our Town lobbyist, neighboring jurisdictions and San Mateo County on current challenges in local housing insurance on a broader level.

This could occur through a TC subcommittee working with staff to gain a broader understanding of the political issues and pragmatic approaches that should be considered for all Town residents, including those new units resulting from the updated HE. The group would also seek to understand and monitor issues and developments that may impact the availability of insurance for new and existing housing units in Town. 6 Housing Funds Policy for Use of Inclusionary Funds
Comment: This effort will complement the Town’s general efforts to identify incentives and support for expanding housing options as part of the HE. As the Town assesses its financial resources to accommodate the HE, this effort could also extend to the use of other funds that may become available for housing-related purposes.

Timing and Process:

Define an Inclusionary Funds Use Policy to guide the Town’s use of funds arising from this HE program.

Policy development and adoption by October 2023.

The Town Council subcommittee, already appointed, will work with Town committees to gather input on priorities and considerations that will inform an Inclusionary Funds Use Policy. The subcommittee, with staff support, will develop a proposal for consideration by the TC for adoption.
7 Encourage Community and Civic Engagement
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Comment: The intent of this activity is to engage organizations that have special insight into the housing needs of vulnerable populations in Town, and to engage them in defining Town strategies to meet these needs on an ongoing basis.

Timing and Process:

Engage community organizations in discussion of community housing needs and potential resources.

Form working group in April 2024; report on work in July 2024.

Form working group including Town committee and commission members to conduct outreach to civic organizations located or operating in Town (e.g., HOAs, medical support services, religious organizations) who are positioned to understand the needs of the most vulnerable in the local community, and assist in understanding existing impediments to development of new housing, identifying and creating opportunities for housing and developing policies to support housing needs for these populations.

This would not entail formal meetings unless the Town Council later found it necessary to conduct them. However, the working group would report its findings to the Town Council in July 2024.
8 Develop Housing Element Information Repository
Comment: Recognizing the extensive efforts of the Town to consider public comment and gather information on potential housing sites, the Town Council wishes to create an easily accessible repository that would be available for the Sunrise-related activities and other Town housing-related activities and otherwise for public understanding and awareness. This information will be useful for, and should be coordinated with, efforts under Topic 1.

Timing and Process: Organize a small group of volunteers to organize material and possibly upgrade search technology.
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TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Mary Hufty
DATE: October 8, 2025
RE: 9/17/2025 Trails and Paths Committee Meeting Liaison Memo

DISCUSSION
Eagle trail is long overdue for maintenance and needs rerouting away from creek undermining.

Alternatives for funding and performance of the work were entertained.

E- bikes: The committee is reviewing information on e-bike use on trails. To date our ordinance that there are no motorized vehicles on trails still stands. The school administrators are involved.

Driveway crossings-It was again reviewed that all developments in Portola Valley have been required to complete trail installation before building and other earth moving begins. There may be a need to verify that as an ordinance check and if necessary, maybe an ordinance update for MROSD and Stanford. It is the town’s best practice to retain and enhance our robust trail system.

Priory- The driveway crossings at Portola Road and the Priory are awaiting cross hatching to avoid slipping where they cross the trail. Every other such driveway in Portola Valley has been required to complete this. We have some catching up to do for this important multiuse trail’s safety.

The committee is grateful for The Town Engineer’s attendance at these meeting and the comprehensive staff reports on expenditures and response to maintenance requests. 108

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO:

FROM:

DATE:

RE:

Mayor and Members of the Town Council
Councilmember Rebecca Flynn
October 8, 2025
9/22/2025 Conservation Committee Meeting Liaison Memo

BACKGROUND

1. Two open positions available on the Conservation Committee. Contact Marianne Plunder or Judy Murphy for more information.

2. Meeting changing to 5:30 PM first Tuesday.

3. Nona to become CC liaison member on the Wildfire Committee

4. Tree removal guidelines need to be updated on the website.

5. Request for recap of OS maintenance expenses and staff time.

DISCUSSION

1. Fencing ordinance recommended changes – indicate with diagrams on property where wildlife friendly fencing. Double fencing not permitted. Double fencing refers to fencing placed in close proximity to each other. Fence height recommended to be changed to maximum 4’ wildlife friendly fences within 10’ setback for 1-2 acre property sizes. Concerns brought up about 10’ setbacks on sides and back (equivalent to 5600 sf of property or 12.9% of property on a square 1 acre property). New fencing changes due to concerns with larger properties being divided up in the future with more homes and new fences, blocking the wildlife openness. Existing fence ordinance complex and dated. Goal to make it more clear and educational. Plan to illustrate with diagrams.

Concerns about dog fencing. An FAQ is needed to make everything clear. Horse fences do not refer to corral forces. Concerns about the 16” lowest rail requirements for dog safety on properties.

No changes to the 2.5+ acres and no required changes to the below 1 acre. Issue of potential subdivisions in Westridge and want to ensure wildlife corridors are maintained. 5 voted in favor, 2 abstained, 1 opposed to recommend to send the fencing ordinance to the ASCC for evaluation.

2. Blooming now: California Fuschia

3. Open Space Liaison report: Conservation Committee considers that Conservation and Open Space committees should stay separate. Town manager needs to provide funding requests in November for recommended use of OS funds for maintenance of OS areas. OS committee funds to be used only for maintenance of OS land, not trails. Accurate accounting of OS fund use should be provided to OS and CC. Request for quarterly or semi annually back to CC and OS.

4. Trails Committee Liaison– discussion for parklet in Shady Trail to be funded by OS funds.

5. Oak Tree planting recommendations to be considered at the next meeting. Under 15 gallon for best survival.

6. Site Visit Template – changes recommended and approved.

7. Tree Removal description is old on the website. Website needs to be updated with the new process.
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TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO:

FROM:

DATE:

RE:

Mayor and Members of the Town Council Councilmember
Rebecca Flynn
October 8, 2025
9/24/2025 Friends of the PV Library Meeting Liaison Memo

DISCUSSION
Action Items
FOPVL recruiting 3 more members. Contact Kwok Lau or Donna Mackowski. https://www.fopvl.org/
PV library – needs a new staff fridge but needs to go through the SMC library procurement process.

Town nonprofit permit no longer can be used for Friends mailing. Exploring other options.

Notes

1. Call to order 1 pm

2. President’s Report (Kwok Lau)
a. Picnic recap
Acknowledgement needed for the FOPVL free ice cream.

FOPVL stand at the library and far from the main activities. b. FOPVL provides healthy goodies for the library staff, facilitated by Maryellen McCabe

3. Library Director Carmen Latona-Adams– library circulation of digital resources have skyrocketed since pandemic. Visitors are increasing but not yet at prepandemic levels. New 55+ programs for SMC libraries. PV went to Filoli. Wd went to Pie Ranch. Planning 2026 field trips.

FOPVL funds can be used for activities, focused on Portola Valley. They are required to partner with a community organization or community group to use the funds. Can do events at local areas such as Horse park. Considering having Joy Of Drawing at Horse Park. Friends fund staff training.

Considering potential veteran activity. New policy on fingerprinting for volunteers. Department of Insurance clearance and FBI clearance. Once they do the clearance, then they delete the fingerprints. Library staff will send the form to take to the location. $13,782 balance. Requesting $4000 for Dolly Parton Imagination program for 0-5 and lie in SMC. Three main goals for 2025-26:
combatting loneliness, improving 3rd grade reading levels, makerspace activities.

4. Town Council liaison (Rebecca Flynn)- Portola Valley Library Trust Funds as of June 30, 2025, total $1,356,219 ($14,313 held by the Town of Portola Valley and $1,341,906 held by the Library JPA). Town has submitted proposed use of the funds for $75,000 for janitorial services, repair and maintenance, town staff report, and utilities.

5. Treasurer’s report (Susan Adams)
a. Library requested $17,782 for 2024-25 ($4000 is the only new request this year).

Operating expenses are $7400 plus library request ($13,782). b. Total Funding available for 2024-2025 was $61,127.55. 110
c. 2025-2026 budget revenue is for planned for $74K from donations, book sales, and interest. d. Library expansion fund earmarked $100,000 from 2024-2025. Expect to earmark another $50K from 2025-2026.
e. New reimbursement form.

6. Board Recruitment and Nominations (Donna Mackowski) – Still recruiting for new members.

Have a new person interested.

7. Events (Ateret Haselkorn)
a. Considering One Book, One Community (where all community reads the same book and then meets to talk about it). What are community goals? Engagement with the Town.

Potential with author visit. Combat loneliness. Derivative events without commitment.

8. FOPVL newsletter (Sally Shimada-Lee)
a. Honoring Sue Crane and Gene Chaput
b. New board members
c. Donations support library programs with pictures
d. Library’s accomplishment and staff photo
e. Link to library event and links to donations
f. Can’t use the Town nonprofit permit- cost for annual account, cost for annual mailing, and a cost for the mailing. Other option: retail rate. Use the bulk carrier method. Estimated costs around $2000 for the mailing plus printing costs. Sorting in house. Expect to print 2650.

9. Book sales (JoAnn Mitchell & Lin Pearlstein) - going well.

10. Secretary (Cindy Rowe): All conflict of interest forms done and filed.

11. Next meeting Wed Jan 7, 2026.
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