Roselli Park Expansion IS/MND, Contract Planning, Redwood City, CA Developer Services
Entitlement Assistance for Bayer Berkely Campus Master Plan Update Entitlement Assistance for Fairmont Shopping Center Master Plan Update in Pacifica, First Washington Reality
Shopping Center Land Use Strategy for First Washington Realty Previous Foster City Experience as Community Development Director Affordable Housing Program Management, Foster City, CA Land Use/Circulation, Housing, and Recreation Elements of the General Plan, Foster City, CA
Foster Square Mixed Use Senior Development, Foster City, CA Pilgrim Triton Master Plan, Foster City, CA
Levee Protection Planning and Improvements Project, Foster City, CA Gilead Sciences Master Plan, Foster City, CA
Lincoln Centre Life Sciences Research Campus Project, Foster City, CA 190
CARLA VIOLET
Associate Principal
Carla is a seasoned land use and housing policy expert with over a decade of experience in development services, environmental review, and strategic planning. She has led a wide range of efforts, including specific and station area plans, Housing Element updates with zoning code amendments, and entitlement support for complex infill projects. Carla brings deep expertise in managing community outreach strategies tailored to project goals, political context, and stakeholder concerns.
Her public sector work spans several Bay Area jurisdictions—including Albany, Berkeley, Dublin, El Cerrito, Foster City, Novato, and Union City—where she has served as an extension of staff, navigating local regulatory frameworks and addressing diverse community priorities.
Currently, Carla manages the Alameda County Housing Collaborative, supporting jurisdictions with 6th Cycle Housing Element implementation. She also serves as the community engagement lead for the Los Gatos Objective Design Standards update.
Recently, she collaborated with the developer team and City of El Cerrito staff on the El Cerrito Plaza BART TOD Development, creating an entitlement roadmap and community engagement strategy for the first AB 2923 project in California. Her policy planning expertise is reflected in her work on 6th Cycle housing elements and associated zoning amendments as well as the Alameda Point Main Street Neighborhood Specific Plan, enabling supportive housing redevelopment.
With a strong track record in stakeholder engagement, policy development, and land use strategy, Carla delivers impactful housing and community development solutions.
PROJECT EXPERIENCE
Planning Policy
ABAG/MTC Alameda County Housing Collaborative Technical Assistance | CA El Cerrito Plaza BART TOD Community Engagement and Entitlements | CA Saratoga 6th Cycle Housing and Safety Element Update and EIR | CA Portola Valley 6th Cycle Housing and Safety Element Update and IS/MND | CA Belmont 6th Cycle Housing Element Update | CA
Irvington BART Station Site Plan and Area Plan and Environmental Review | City of Fremont and BART
EDUCATION
Master of Science in Community and
Regional Planning | University of
Texas – Austin
Bachelor of Arts in Sociology |
University of California – Davis
CERTIFICATIONS AND
AFFILIATIONS
American Planning Association (APA)
SPUR
Urban Land Institute (ULI)
Team member since 2013
191
CARLA VIOLET | Associate Principal
Alameda Point Main Street Neighborhood Specific Plan | City of Alameda, CA Community Engagement
Los Gatos Updated/Additional Objective Design Standards for Multi‐Family and Mixed‐Use Developments Community Engagement | CA
BART EV Charging Community Engagement | Daly City and Colma, CA Link21 Second Transbay Rail Crossing Community Engagement | Oakland/East Bay, CA
Irvington BART Station Community Engagement | City of Fremont and BART Environmental Review
5801 Christie Avenue Mixed Use Project Infill Checklist | Emeryville CA California College of the Arts Oakland Campus Redevelopment Project EIR | Oakland, CA
The Eastline at 2100 Telegraph Avenue Project EIR | Oakland, CA Levee Protection Planning and Improvements Project EIR and Addenda | Foster City, CA
Gilead Sciences Master Plan Corporate Campus EIR Addenda | Foster City, CA Lincoln Centre Life Sciences Research Campus Project EIR, Foster City, CA Chevron Refinery Modernization Project Outreach and EIR | Richmond, CA Contract Planning
Station East Residential and Mixed‐Use Project Contract Planning | Union City, CA
Lazuli Landing Affordable Housing Project Contract Planning | Union City, CA On‐Call Planning Services for the cities of Albany, Berkeley, Dublin, El Cerrito, Novato, and Union City
192
CLAIRE MEI
Planner
Claire is an urban planner with a strong background in a variety of areas including long‐range planning, housing policy, community engagement, urban design and social research. She has experience performing mixed‐ methods research, statistical and spatial analyses, creating maps and graphics, and facilitating community engagement efforts.
She is currently working on contract planning work at the City of Union City, providing support on various projects including the Lazuli Landing Affordable Housing Project and Station East Residential Mixed Use Project. Claire is also serving as Deputy Project Manager for the Alameda County Housing Collaborative aiding Alameda County jurisdictions in implementing their 6th Cycle Housing Elements. She has worked on turning Parklet, ADU, and Single‐ Family and Multi‐Family Objective Design Standard (ODS) standards into digestible formats for homeowners, developers, and planners. Additionally, she has supported the preparation of environmental review documents and community engagement events in the East Bay for the Link 21 Program and Costco projects in Fresno and San Jose.
PROJECT EXPERIENCE
Planning Policy
Car‐free Ramona Street Outdoor Dining Project | Palo Alto, CA Palo Alto Accessory Dwelling Unit (ADU) Guidebook | Palo Alto, CA Foster City Single‐Family Objective Design Standards | Foster City, CA Foster City Multi‐Family Objective Design Standards Handbook | Foster City, CA Santa Barbara Zoning Code Update | Santa Barbara, CA
ABAG/MTC Alameda County Housing Collaborative Technical Assistance | CA Saratoga 6th Cycle Housing and Safety Element Update and EIR | CA Portola Valley 6th Cycle Housing and Safety Element Update and IS/MND | CA ABAG/MTC Housing Policy Technical Assistance | San Francisco Bay Area, CA Contract Planning
Hillside Specific Plan and Appian Way Development Contract Planning | Union City, CA
Lazuli Landing Affordable Housing Project Entitlements | Union City, CA Station East Residential Mixed Use Project Entitlements | Union City, CA Development Services
EDUCATION
Master of City and Regional Planning |
The Ohio State University
Bachelor of Science in Geographic
Information Sciences | The Ohio State
University
CERTIFICATIONS AND
AFFILIATIONS
American Planning Association (APA)
SPUR
Team member since 2023
193
CLAIRE MEI | Planner
Costco Warehouse Entitlements Assistance and Engagement | Fresno, San Jose and El Dorado County, CA
Environmental Review
Downtown Specific Oakland Plan EIR | Oakland, CA
California College of the Arts Oakland Campus Redevelopment Project EIR | Oakland, CA
Community Engagement
Los Gatos Updated/Additional Objective Design Standards for Multi‐Family and Mixed‐Use Developments Community Engagement | CA
BART EV Charging Community Engagement | Daly City and Colma, CA Link21 Second Transbay Rail Crossing Community Engagement | Oakland/East Bay, CA
194
EXHIBIT B
(INSURANCE REQUIREMENTS)
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to or interference with property which may arise from, or in connection with, the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
1. MINIMUM SCOPE OF INSURANCE. Coverage shall be at least as broad as:
1.1 Insurance Services Office Form No. CG 0001 covering General Liability and Commercial General Liability on an “occurrence” basis.
1.2 Insurance Services Office Form No. CA 0001 covering Automobile Liability, Code 1 (any auto), Code 8 (hired autos) or Code 9 (non-owned autos), if Consultant has no owned autos.
1.3 Workers’ Compensation Insurance as required by the Labor Code of the State of California and Employer’s Liability Insurance.
1.4 Errors and Omissions Liability Insurance appropriate to the Consultant’s profession. Architects’ and Consultants’ coverage is to be endorsed to include contractual liability.
2. MINIMUM LIMITS OF INSURANCE. Consultant shall maintain limits no less than:
2.1 Comprehensive General Liability. (Including products-completed operations, personal & advertising injury) One Million Dollars ($1,000,000) combined single limit per claim and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2.2 Automobile Liability. One Million Dollars ($1,000,000) combined single limit per accident for bodily injury and property damage.
2.3 Workers’ Compensation and Employers Liability. Workers’ compensation limits as required by the Labor Code of the State of California. One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
2.4 Errors and Omissions Liability. Two Million Dollars ($2,000,000) per occurrence.
195
3. DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to, and approved by, the Town. At the option of the Town, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Town, its officials, employees, agents and contractors; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses in an amount specified by the Town. The Town ay require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
4. OTHER INSURANCE PROVISIONS.
4.1 General Liability and Automobile Liability Coverages. The General Liability and Automobile Liability insurance policies required pursuant to Sections 1.1 and
1.2 shall contain or be endorsed contain the following provisions:
4.1.1 The Town, its officials, employees, agents, contractors and volunteers are covered as additional insureds with respect to liability arising out of work or operations performed by, or on behalf of, the Consultant including materials, parts or equipment furnished in connection with such work or operations, and products and completed operations of the Consultant on premises owned, leased or used by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Town, its officials, employees, agents and contractors.
4.1.2 The Consultant’s insurance coverage is the primary insurance as respects the Town, its officials, employees, agents, contractors, and volunteers. Any insurance or self-insurance maintained by the Town, its officials, employees, agents, contractors, and volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
4.1.3 The Insurance Company agrees to waive all rights of subrogation against the Town, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by the Town’s insurer.
4.1.4 Coverage shall not be canceled by either party, except after thirty (30) days prior written notice (10 days for non-payment) by regular mail has been given to the Town.
4.1.5 Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officials, employees, agents or contractors.
4.1.6 Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
196
4.2 Worker’s Compensation Insurance. The Worker’s Compensation Policy required pursuant to Section 1.3 shall contain or be endorsed to contain the provision set forth in subsection 4.1.4 above.
4.3 Acceptability of Insurers. All required insurance shall be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Town.
4.3 Claims Made Policies. If any of the required policies provide claimsmade coverage, the Town requires that coverage be maintained by Consultant for a period of 5 years after completion of the contract.
5. VERIFICATION OF COVERAGE. Consultant shall furnish the Town with original certificates, amendatory endorsements, and actual policies of insurance effecting coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the Town before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive consultant’s obligation to provide them. The Town reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time.
Proof of insurance shall be mailed to the following address:
Town of Portola Valley
Attn: Town Clerk
765 Portola Road
Portola Valley, CA 94028
6. SUBCONTRACTORS. Consultant shall include all subcontractors as insureds under its policies or shall obtain separate certificates and endorsements for each subcontractor.
197
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: Report of 9/15/2025 SMC Library JPA Governing Board Meeting
BACKGROUND
Action Items
1. The finance department of the JPA can receive invoices from Portola Valley towards the PV Library Trust Fund at any time for reimbursement.
2. JPA recommends that Towns use their restricted funds first.
3. Request for EMC research of survey results. Awaiting on JPA report. PV requests more adult classes, computer classes, AI classes, hands on art and maker activities. Looking for community classes to combat loneliness.
Notes
1. New Belmont Library Makerspace opened and refresh. Across the generation participated.
2. Makerspace Mobile
3. Recognition awards for long standing employees for 10 and 20 year service.
4. Honoring 5 new cohorts of the LEAD (in house leadership program). Congratulations to Nancy Analco, North Fair Oaks Senior Librarian, Nick Hernandez, Atherton Librarian, Nicole Fernandez, Brisbane Librarian, Jenna Varden, Foster City Librarian, and Julia Wright, Pacifica Senior Librarian!
5. All libraries are now equipped with Jacquary battery packs and solar panels to enable library patrons to charge their phones and keep the libraries open during power outages.
6. Library 2025-2026 recommended Budget for $92 million. Adopted budget is $99 million. Revenues exceeded expenses. Expenditures increased by $119K due to increases in health benefits. $1.3M for FC maker space and Atherton Children’s garden. Plus for 9 new outreach vehicles. 15% reserves for operating expenses plus $47M for capital expenses. Adopted budget approved.
7. Key projects for 2025-26: New bookmobile, new children’s garden at Woodside, new maker space in FC and privacy pods, AI service applications, digital literacy hubs, tutoring help.
8. Restricted library Funds. (1912 library system, Levy approved in 1915 by SMC, 1991 library JPA guarantees that each library receive their taxes back) Restricted to Library use only. Updated in 2013 to split 50:50 with JPA. Funds can be used for Library related purposes. 198
Type/Category Description
Proposed
Use FY
2025-26
Custodial
Services
Janitorial
services contract $15,000
Facility
Maintenance
Annual
Maintenance and
repairs
$20,000
Overhead
Allocation
Annual Town
Staff Support $10,000
Utilities Electric, Gas,
water, Sewer $30,000
Total Proposed
Expenditures $75,000
9. Half Moon Bay having a end of summer concert Oct 3 at the Park and Pumpkin Festival.
10. Next meeting Nov 3, 2025.
199
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: Liaison Report on 10/01/2025 SFO Roundtable Meeting
BACKGROUND
COMMUNITY INFORMATION ITEMS:
Report on Noise tracking: Portola Valley continues to report significant levels of noise. Thank you to all those who are reporting the noise. Last two monthly Airport Director’s reports. Noise levels reported by city for July and August begin on pages 11 and 19, respectively. https://sforoundtable.org/wp-content/uploads/2025/09/SFO-Roundtable-Agenda-Packet-October-1- 2025.pdf
Please continue to report aircraft noise at one of these sites:
https://stop.jetnoise.net/
https://noise.flysfo.com/
https://webtrak.emsbk.com/sfo13 (WebTrak) (Click on the relevant noisy plane and then click the tiny little bubble comment icon on the very bottom left of the popup panel to submit the noise complaint) Note the time on the dashboard. The site runs with a 3-5 minutes delay.) TL/DR (Too Long/Didn’t Read) FULL MEETING NOTES:
Public Comments:
Yvette Michel (Ladera) - air traffic worse than ever
Ann Schneider (Millbrae) – constant air plans on RW19 with backblast. (Oakland and SJ made changes) – unusual circumstances with diversions – need updates and communications.
Remi Tan (Pacifica)– concerns about new runways and too close together and library expansion Director report
Busy summer travel
7.5 m departing passengers, 3.8% increase over last year, 96% of prepandemic for summer June July Aug.
86% flight operations of prepandemic
Approved a pilot for waymo at sfo - 3 phases of testing prior to implementation. 200
Passenger and pickup at kiss and fly area at rental center.
Fed govt shut down – fed workers are considered essential and border protection and cdc will continue to work. TSA screeners will continue to work as they are not fed employees.
Oakland airport – second round of renaming – calling themselves Oakland SF Bay Airport. SFO going through the legal process.
Noise Update – Sound Insulation Program for communities within the 65+ decibel contour Repair/Replacement initiative (RRI) – increase of 22 in the works Second Chance Initiative – no changes
Expanded eligibility Initiative – no changes
Technical Working group
Evaluate new tools to influence noise. Evaluate key stakeholders. Implications on future air mobilization.
Staff and consultants will refine recommendations.
SFO Noise Insulation Program Overview
Based on 2019 Noise exposure map sets the geographical eligibility criteria above 65 dB contour.
Implemented insulation improvements in 1983 at no cost to eligible homeowners. 3 initiatives:
Second Chance –new windows/doors/hvac. Habitable room above 45 dB (Partially funded by FAA.
Repair and Replace - replaces failed previous treatments. Funded by SFO ($1.5 million/year) Expanded Eligibility - new doors/windows/hvac (partially funded by FAA) Fixes previous treatments from 1983 that have failed.
15,400 properties have gone through the programs. More than $300 million invested in the communities.
Noise contours are smaller now because aircraft are quieter.
Foresee treating $1.5m, about 20 properties per year.
Currently focusses on Singe family homes, not condos.
Fly Quiet Comparison of other airport’s programs for quiet skies.
Comparison undertaken by Roundtable consultant of other airport programs.
SFO programs
Fleet noise quality rating
Noise exceedance rating
Nighttime preferential runway use rating
Shoreline departure quality rating
201
Gap Departure Quality Rating
Foster City Arrival Quality Rating.
Recognition program instead of reducing noise requirements.
Seattle has a voluntary limited use of thrust reversal – only works on dry pavement.
Chicago O’Hare ; incentivizes reductions in nighttime flights, detailed flight track reporting evaluating flight pathway. Alternates nighttime runways (not possible at SFO).
Boston-Logan – specific runway decibel rating. Pilot compliance. Towing requirements – don’t use aircraft power to reduce noise. Flight path adherence.
Ft Lauderdale – report noise data only.
London Heathrow – Continuous flight approach to lower power settings instead of stair step approach.
Penalize early arrivals (before 4:30 am). Fines for infringements(not allowed in the US).
LAX-Engagement: bonus point system to get airlines to attend roundtable meetings.
Airports contact the pilot when the noise exceeds the set level.
I spoke with the SFO Noise Office Director about the increased noise of planes over PV. He has the following input on why it has been happening:
Increased noise levels over Portola Valley due to a variety of factors:
Traffic returning to Pre-COVID levels.
Increased traffic levels causes SFO to slow down the approaches by sending the airplanes in loops over Portola Valley.
Pilots requesting vectoring are approved all the time- creates excessive noise from thrusters.
Braking over Portola Valley also results in noisy airplanes from the speed brakes.
Recently, temperature inversion layers kept the sound onto communities.
Oakland and San Jose have had some different weather patterns recently causing reverse flow patterns which causes SFO to alter their flight paths.
Bodega arrivals – over the peninsula results in more vectoring which causes airplanes to turn on noisy thrusters to make the sharp ess curves over Portola Valley and Palo Alto.
I’m setting up a meeting with the SFO noise Office director next month to discuss Portola’s severe noise problem along with expert from Palo Alto as that community suffers as well from all the planes that go from PV to PA before turning sharply at the bottom of the Bay to get in sequence for SFO.
The FAA controls all aspects of airplane flight patterns, speed, and routing, which makes it difficult to make changes.
202
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: Report of 10/07/2025 Conservation Committee Meeting
BACKGROUND
Action Items
1. New member Sarah Gilbert to be added to the next TC consent agenda.
2. One open position still available on the Conservation Committee. Contact Marianne Plunder or Judy Murphy for more information.
3. Tree removal guidelines need to be updated on the website.
4. Request for recap of OS maintenance expenses and staff time.
Notes
1. Correction to my previous Notes: Tarweed not Tar Heels.
2. Oral Communication: Kudos to Stanford for removing the Dittrichia from their Starnford wedge project.
3. Sarah Gilbert applied to joining the Conservation Committee. Current chair of the Landscape Committee of the PVR.
4. Planning joint subcommittee meeting with ASCC for Wildlife Corridors and Fencing Regulations.
Megan, Marianne, Carter, Danna. Once complete, goes to staff, then full ASCC, then goes to PC.
Then goes to TC.-Nancy Reyering’s guidelines for Wildlife corridors and fencing for Woodside will be the base which will be updated for PV’s guidelines.
a. Comments: The update to the fencing ordinance was pursued for two main issues – 1.) putting new property fencing 10’ in from the property line to create wildlife corridors and 2.) requiring wildlife friendly fencing which needs a 16” gap at the bottom. The issue of horse fencing needs a compromise, perhaps consider for properties that actually have horses:
Allow three rail split rail fences that don’t comply with the 16” clearance of wildlife fencing regulations but otherwise allow wildlife to cross through. b. No barbed wires. Kristi C to send pictures to Marianne of fencing. Barbed wire fencing prohibited for residential use in PV.
5. What’s Blooming Now - Plan to put the prior articles into a calendar format on the PV website.
Working with Elizabeth on Town staff to update the website.
6. Owl Box placement article – ready for publication in the PV newsletter. Megan to provide final input.
7. Rat Poison-Free Community Initiative – Focus on outreach and education. Sarah added to the rodenticide subcommittee. Nona to update the trapping article for next month.
8. Wildlife Inventory Project – to have residents crowd report the wildlife in their backyards and neighborhoods. Use iNaturalist app to record the activity. Marianne to work with Eliza and Dieter to look into options. David Cardinal suggests promoting the Cornell Backyard Bird Watch as a starting point before moving to animals.
203
9. Committee cooperation
a. Open Space: Meeting with Public works – CC to provide a structured communication to PW with what the CC expects the Town to do and suggest contractors for weeding. CC needs information from the Town on planned events. All CC members need to provide their recommendations for their assigned open space subcommittees. Theresa pulled Dittrichia and Yellow Star Thistle at Ford Open Space. Spring Down Pond is full of something. Dieter to take a look.
b. Trails and Paths – hasn’t met.
c. Wildfire Preparedness – Flammable 5 . Do we add Deodar Cedar (Native to the Himalayas) to the list for the WPC? Add cedars to the prohibited list? Request for a different CC member to join the WPC due to meeting time change. Comment: Fire Marshall added Bamboo. CC and WPC should create a bigger list of plants that should be avoided from a fire perspective. Marin county has a list of plants not firesafe. Provide links on PV website to other resources. Request WPC to engage with MidPen for Windy Hill vegetation management and fuel reduction to remove coyote brush at the top (compare to the more extensive work at Wunderlich and Huddart).
d. ASCC – hasn’t met.
e. Woodside Fire – Nona to work on the video of joint CC and WFPD event f. Parks and Recs – Marianne, Nona, and Dieter made recommendations for Pickleball court trees litter.
10. Oak Tree Planting Recommendations – Need an objective standard for all residents to plant new Oak Trees. Need clarification on requirement to replacing trees. There is not always a likely place for a new tree. Not replanting in an area of dense canopy. Ordinances need clarification. Sizes of trees need to be detailed. CC add language to the CC property reports for trees.
11. New Site Visit Template for the CC. Town Staff would like to have pictures with the permission of the applicant of the current situation.
12. Next meeting on Tuesday Nov 25 at 7PM (due to election Nov 4) 204
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: 10/16/2025 C/CAG Governing Board Meeting
BACKGROUND
ACTION ITEMS:
OneShoreline has upcoming vacancies for the City At-Large, City Central and City Coastal seats for the OneShoreline Board of Directors, open to municipal councilmembers. Applications opening tomorrow.
Emails will go to all eligible individuals.
Zoning changes needed to ensure any development is resilient. E.g. “Sea Level rise overlay district.” A good question for municipalities to ask: “Is a development built for resilience for climate driven conditions for its lifespan?” One Shoreline is available to work with Planning staff and Planning Commissions to develop relevant, protective development zoning to anticipate future climate driven conditions such as flooding and sea level rise.
C/CAG got funding to create guidelines for eBikes for communities to use.
MEETING NOTES:
Presentation from OneShoreline by Len Materman, CEO – San Mateo County Flood and Sea level rise Resiliency District). Funding for Projects from Prop 4 (Wildfire and Sea Level Rise.) SF BAY has risen 5.3 inches in past 50 years
2025-2026 Priorities
1. Long-term resilience for areas across the jurisdiction and economic resilience (SMC most affected by sea level rise)
2. Impacts of extreme storms made worse by rising tides
3. Plan land use for climate-drive conditions
4. Develop ongoing local funding streams to sustain these efforts long-term. Consider parcel tax for 2026 to cover ongoing expenses and projects.
Examples of projects
Maintain flood early warning systems
Pilot projects to increase wildfire and flood insurability (economic resilience) FEMA community rating system to reduce insurance premiums related to flooding. 205
Northern Bayside Region
Brisbane living shoreline project (creek flooding)
Colma and San Bruno Creeks (and shoreline in between). One Shoreline inherited infrastructure that needs maintenance
Central Bayside Region
5 year permit to remove debris from flood prone creeks
Mid Peninsula Hill Satellite water recycling facility
Shoreline resilience alignment
Southern Bayside Region
SV clean water/RS
Bayfront canal and Atherton Channel Project area
San Francisquito creek
Mobile Home Flooding
Coastal regions
SAM wastewater
Expand flood early warning
Erosion
Planning policy guidance for private development for future climate-driven conditions and with regional resilience projects (creek edge development).- New zoning ordinances. – Ensure any development is resilient. A sea Level rise overlay district created in one municipality.
Now working on public infrastructure guidance starting with stormwater systems, roads, wastewater/water recycling system to provide zoning guidelines. Then on parks, harbors, marinas, and utilities. The guidance will help municipalities develop new ordinances and zoning that anticipates climate driven impacts.
Shoreline Adaptation plans required by State by 2034. (SB 272) One Shoreline working on Brisbane with SF, SSF, and Caltrain. Will start work on 5 southside cities’ plans next.
Recycled water – only way for hillside communities to use recycled water requires pumping from water treatment plants except for Sharon Heights project and one in woodside. Need another water treatment plant mid peninsula to be able to supply hilly communities for irrigation, fire safety.
Draft 2026 STIP – State Transportation Improvement Program presented second time and approved by C/CAG Board.
https://ccag.ca.gov/wp-content/uploads/2025/09/4.2-2026-STIP-Board-Presentation.pdf 5 year capital improvement program of state transportation funds from gas tax for most corridor projects.
Past projects received funding: US-101/Broadway interchange, US-101 express lanes, Countywide smart corridor project. US 1010-/Willow Road interchange.
CCAG works with Community /Public Works Directors for major highway programs.
Proposed recommendations for $46 million:
US 101 managed lanes projects – north of I-380 – $15.7M El Camino Real bicycle and pedestrian improvement project (Colma) - $10M US 101/Holly street interchange and over pass (San Carlos) -$12.5M 206
Pacifica Highway 1/Manor drive overcrossing improvement (Pacifica) - $5M (holdover from last year)
Moss beach state route 1 congestion and safety improvement (SMC) $8.5M Future programs being developed for extending El Camino Real projects. If projects involve Caltrain property, then projects need to go through them first.
Projects need a Project Study project from CalTrans. C/CAG works will Caltrans, TA (Transportation Authority) and with Public Works Directors of all 20 municipalities in SMC. STIP funds are mainly for large projects.
Legislative update
SB 63 (Wiener and Arreguin) – approve ½ cent tax for public transportation with strong accountability measures and an adjudication committee about service levels, cleanliness. Includes return to source of funds that are in excess could be used for local transit and repavement of roads for rolling stock. – Governor signed.
SB71 (Wiener) extends CEQA exemptions for clean transportation projections. Governor signed.
AB1085 (Stefani) – Banning license plate obstruction - Signed by Governor AB 650 (Papan) Housing Element Compliance –proposes a three-pronged approach: start the RHNA process earlier, allowing cities to begin planning sooner; require HCD to provide clear feedback and guidance; and offer relief to good actor cities in the form of a stay on the builder’s remedy while they are awaiting a response from HCD. – Vetoed by Governor.
SB79 (Weiner) –This bill would require that a residential development proposed within one-half or onequarter mile of a transit-oriented development stop be an allowed use on any site zoned for residential, mixed, commercial, and further requires that the development be eligible for streamlined, ministerial approval, while establishing allowable densities on these properties. - Governor Signed SB 707 – Brown Act reform – Governor signed.
Other
Rain barrel program will be available with pick up points in Daly City and Half Moon Bay in October and November. Collaboration BAWSCA. with Nov 1 Daly City, Nov 8 in HMB. New messaging to go out.
People have to enroll in advance.
BayWheels extension to Daly City started – shared micromobility – first and last mile services Countywide program for LSRP: C/CAG received funding to write white papers to assist Towns and Cities for Vision Zero Local Roadway Safety Plan. Will be writing policies for eBikes. Creating a Traffic Safety Committee.
207
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: Report of 10/25/2025 Peninsula Clean Energy Committee Meeting
BACKGROUND
TLDR
1. Peninsula Clean Energy is changing its name to WestLight Energy – the power of WE
2. New office in building 400 S. El camino real in San Mateo, projecting Oct 1, 2025 move.
3. 2026-2030 Strategic Plan – Will be voted on next month.
Notes
1. Approval to Hire Jennifer Stalzer as Peninsula Clean Energy's In-House General Counsel.
2. Approval of Clean energy Purchase contract with the issuance of Revenue Bonds.
3. Ribbon cutting for Los Banos Wastewater project.
4. 200 MWatt Wind project SunZia in New Mexico – 500 miles of transmission built in 18 months.
Opening next year.
5. Regenerative braking and Caltrain project.
6. Interest in renewable portable battery for vulnerable customers
7. Community Advisory committee provided a report of their Oct 9, 2025 meeting. Board subcommittee deciding about consolidating 3 Brown Act subcommittees.
8. Industry Outlook with Guest Speaker Chris Seiple, Vice Chairman, Power and Renewables Group, Wood Mackenzie.
a. Entire economy requires more electricity. More a long energy evolution with fossil fuels. Ev and solar taking off. Unfortunately core technologies growth is not sufficient to address carbon emissions.
b. US needs more wind to handle night time use. Anti-wind policy of current administration makes it more difficult to add solar. Without wind, we are jeopardizing US competitiveness. c. US solar facilities are more expensive than anywhere else in the world. Excessive administration, regulations, and political risk. Risk for long term contracts. Other parts of the world, gas is very expensive.
d. Demand growth is reshaping US electric business. Trend in the 2000’s that we were growing the economy without increasing electricity demand growth. Now electricity demand and interconnections increasing dramatically. Extra High Load Customers will represent 30% of electricity demand by 2032. (Chip factories, data centers, AI industry).Huge credit exposure to one customer class. New tariffs being developed. Industry examining how to protect customers from the exposure. Industry has committed to 116 GW of large load growth, equal 20% of existing demand. Very challenging for the industry to handle this new load. 3 years to obtain a new large transformer. New gas fired plants will take later than 2029. Risk of overbuilding without taking into account increases in efficiency. e. In California, CCGT gas turbine power plant needs $130 a MWh to be built. A wind plant 208
needs $60 a MWh. Right now wholesale price is $40 MWh. Tech companies are willing to pay top dollar to get power. Innovation can happen in these circumstances. Utilities in the west have committed to putting these large loads online which will affect the whole sale price in California.
f. Affordability of energy is a prominent political issue. Prices in CA are second highest. China lowest. All major power outages caused by severe storms (climate change). Key electrical equipment has sharply escalated in price (80-100% increase) over the past four years.
Supply chains are so constrained that manufacturers are able to increase their prices and profits.
g. New tariffs causing cost increases., LNG exports and power demand for gas going up by 30% which will increase power costs. Developers of infrastructure are under increasingly difficult supply chain management.
h. Risk from tariff uncertainty and supply chain pressures will be pushed onto the utilities. i. Not since WW2 has the industry faced such a huge electricity growth and cost pressures.
Will drive fundamental change to the electric industry. AI industry motivated to spend a lot and find innovation such as Virtual Power Plant infrastructure. j. PCE response: Issues discussed will expose to increased affordability. Not expecting huge new loads. Staff recommend continuing renewable goals and bringing new capacity online. k. VPP, more demand behind the grid that could be flexible (EVs, VPP). Incentives are not correct. Cheaper to do something behind the meter (at homes and businesses). l. New technologies- NewGrid – to move electricity over the existing wires without having to upgrade.
m. Renewable energy industry needs to have tariffs eliminated, it would bring the cost of solar down 30%. Tech companies can’t meet their goals and objectives without renewable energy and need to speak to the current administration.
n. Hydrogen is too expensive – 5-6 x higher than natural gas. Need all the power for the power industry not for creating hydrogen.
9. 2026-2030 Strategic Plan – Will be voted on next month. All feedback due by next week. a. Mission: To provide affordable, clean electricity and advance local solutions that lower costs, reduce pollution, and strengthen community resilience. b. Vision: A fossil-free future where everyone thrives through clean energy that’s accessible and affordable to all.
c. Guiding Principles
i. Environmental impact - by accelerating electrification of transportation and buildings ii. Customer-focused approach and expand customer participation in energy programs iii. Economic Development – contain costs to rates below competitors, projects to reduce emissions.
iv. Driving innovation in regulatory, legislative, policy, workforce, procurement, distributed energy resource projects, technologies, operational tools, etc. d. Strategic Policies
i. Procurement – Add 500 MW of new clean/renewables resources ii. Equity Programs – secure $20 Million in external grant funding for equity-focused program that deliver direct benefits to vulnerable customers and communities. iii. Distributed Energy Resources – Add 15 MW of local solar, 35MWh of storage at customer sites and launching at least one 10 MW virtual power plant. iv. Organizational Excellence
10. Adoption of a new name:: WestLight Energy – the power of WE Tag lines: Powering what’s next.
Your community energy agency.
11. New office in building 400 S. El camino real in San Mateo, projecting Oct 1, 2025. 209
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: November 12, 2025
RE: Report of 11/03/2025 SMC Library JPA Governing Board Meeting
BACKGROUND
Notes
1. Updated the procurement policy to require 3 quotes for all services to be in alignment with the new San Mateo County fiscal procurement requirements.
2. San Carlos Makerspace at the SC Library update. Project will renovate 1000 square feet on the second floor with laser cutters, 3d printers, and digital wall. Cost is estimated at $750K. Will be funded by the JPA restricted SC trust funds and the Friends of SC library. Construction costs have been increasing dramatically over the past few years.
3. Director’s report – Growing the Library of Things: Blood Pressure kits now available at all libraries for check out.
4. SNAP – food programs at some libraries (HMP, EPA, Brisbane, NFA) providing meals for adults and children. Library also has relationship with Second harvest.
5. Library Director Performance Evaluation in closed session
6. JPA board recommended a 360 on library staff for long term future succession planning and surveying staff on what they want and providing feedback on internal candidates.(note that the Library Director has no plans to retire soon!)
7. Additional information discussed:
New libraries needed (North Fair Oaks, Pacifica, EPA)
Peninsula Library System job vacancies:
Communication Manager.
Manager to oversee Outreach and Partnerships.
A few other positions. Recruitment opening in 2026
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TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Helen Wolter
DATE: November 12, 2025
RE: 11/06/2025 EPC Meeting Notes
BACKGROUND
EPC Chair, Vice Chair, Secretary votes for 2026
Chair Craig Heberer
Vice Chair Kim Cashin
Secretary Lynn Eisberg
Progress and feedback on EOP/EOC plan
It’s a 400 page document that Kim Cashin + Lynn Eisberg are working through If needed, the EOC could be opened today
Kim Cashin - working on updating the EOC documents - some information is not to be disseminated - like cell phone numbers and private info – how to figure out that issue Evacuation Subcommittee Updates
Bridge -
There are still other questions that were beyond the scope of the EPC such as title, etc.
What is the EPC’s role with the PVSD?
Dale Pfau said it was beyond the scope of the EPC as they are independent - District should be working with Sheriff and WFPD
Recommended that District should be working on their own evacuation plans District will be having a meeting on the evacuation planning soon Can/Should parents come pick up their kids in an emergency? Beyond the scope of the EPC - District is working with WFPD on this issue Superintendent Roberta Zarea - mentioned the collaboration that the Town + WFPD is doing AM Radio
Up and working in the last three days! Took Ray Rothrock three years….
New circuit allows remote access of AM radio
Need a list of who can access
can PVSD and Woodside HS use it?
Wants to bring a demo to the Council -
Vice Mayor will add to roll forward - CM Wolter asked that it start early as a Study Session so that all questions could be answered
WFPD
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Retirements - captains and fire chief - new folks will be announced soon New defensible space person starting
First reading of the new Fire Code -
not much has changed due to moratorium on changes because of LA Fires Down on defensible inspections because of the new construction 5-10 per week home sales - hired two new inspectors
67 new plan reports for Oct. permitting
Fuel mitigation - working on chipping
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