Portola Valley City Council
January 14, 2026

TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, January 14, 2026
7:00 PM
MAYOR: Craig Taylor
VICE MAYOR: Mary Hufty
COUNCILMEMBERS: Judith Hasko, Rebecca Flynn, Helen Wolter

A G E N D A
HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.

In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances.

Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

VIRTUAL PARTICIPATION VIA ZOOM
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1 1. CALL TO ORDER / ROLL CALL

2. SB 707 CONSIDERATIONS: Announcements/Consideration of remote attendance by Councilmembers, pursuant to SB 707, Government Code 54953.8.3 (just cause circumstances).

3. REPORT OUT FROM CLOSED SESSION

4. PRESENTATIONS / PROCLAMATIONS
a. Proclamation for Wildlife Awareness Month
b. Proclamation Honoring Martin Luther King Jr. Day
c. Presentation of Annual Report by the San Mateo County Library Joint Powers Authority

5. TOWN MANAGER REPORT

6. ORAL COMMUNICATIONS

7. CONSENT AGENDA
a. Approve Special Meeting Minutes of December 4, 2025
b. Approve Regular Meeting Minutes of December 10, 2025 c. Approve Warrant List for January 14, 2026
d. Approve Appointment of Christopher Morace to the Conservation Committee e. Consider Waiving Further Reading and Adopting an Ordinance of the Town of Portola Valley Repealing and Replacing Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Portola Valley Municipal Code Adopting by Reference the 2025 California Building Standards Code with Local Amendments and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA)
f. Receive Report and Confirm Appointment of Town Councilmembers to Serve as Liaisons, Representatives, and Alternates to Town Commissions, Town Commissions, Local Organizations, and Regional Agencies and Bodies for 2026 as Recommended by the Mayor

8. REGULAR AGENDA
a. Receive Update and Provide Direction to Staff on the Draft Housing Element Amendment and Consider Authorizing Staff to Submit the Draft Housing Element Amendment to the State Department of Housing and Community Development
b. Town Manager Mid-Year Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies
There are no written materials, and the Town Council does not take action under this agenda item.

Persons wishing to address the Town Council on any subject not on the agenda or related to Presentations/Proclamations or the Town Manager Report may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
2 9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS a. 11/13/2025 C/CAG Governing Board Meeting
b. 12/5/2025 Bicycle, Pedestrian, and Traffic Safety Committee c. 12/8/2025 Geologic Safety Committee Meeting
d. 01/06/2026 Conservation Committee Meeting
e. 01/07/2026 Friends of the PV Library Meeting

10. ADJOURNMENT
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.

The next Regular Town Council meeting will be held on January 28, 2026, at 7:00 p.m.

Land Acknowledgement:

The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 PROCLAMATION
Wildlife Protection Month
January 2026
WHEREAS, the Town of Portola Valley lies within the Wildland–Urban Interface (WUI), an area of extraordinary natural beauty and biological diversity that supports a rich variety of wildlife species, including mountain lions, deer, coyotes, foxes, and numerous birds and pollinators; and WHEREAS, the Town of Portola Valley, in collaboration with the Midpeninsula Regional Open Space District (MROSD), the Peninsula Open Space Trust (POST), and Jasper Ridge Biological Preserve, recognizes the critical importance of maintaining wildlife corridors and ensuring safe crossings for animals that share our landscape; and
WHEREAS, the integration of open spaces and wildlife habitat is a guiding principle of the Portola Valley General Plan, which affirms the Town’s commitment to stewardship of the natural environment and the coexistence of people and wildlife for the benefit of the greater Peninsula and beyond; and
WHEREAS, safe road crossings and protected habitat not only reduce automobile-related injuries and deaths for wildlife but also enhance safety for residents and visitors traveling within our community; and
WHEREAS, the community experienced the tragic loss of a nursing mother mountain lion, struck and killed by a vehicle in a hit-and-run accident on Portola Road in January 2025, leaving behind three orphaned cubs — a painful reminder of the fragility of our shared ecosystem and the urgent need for collective action; and
WHEREAS, the Town of Portola Valley seeks to honor the spirit of conservation expressed by Aldo Leopold, who wrote:
“The practice of conservation must spring from a conviction of what is ethically and aesthetically right, as well as what is economically expedient. A thing is right only when it tends to preserve the integrity, stability, and beauty of the community, and the community includes the soil, waters, fauna, and flora, as well as people.”
NOW, THEREFORE, BE IT PROCLAIMED, that the Town of Portola Valley hereby designates the month of January as Wildlife Protection Month, dedicated to defining areas of wildlife vulnerability, identifying opportunities for safe crossings, and strengthening community understanding of how humans and wildlife can coexist in harmony within our shared environment.

Dated this 14th day of January 2026.
___________________________
Craig Taylor, Mayor
4 PROCLAMATION
Honoring
Martin Luther King, Jr. Day
WHEREAS, in 1983, Dr. Martin Luther King, Jr. became the first private citizen to be honored with a federal holiday, culminating years of advocacy from the Congressional Black Caucus, activists and Coretta Scott King, the late minister’s widow. Advocates for the holiday fought for a day of federal recognition not just to celebrate Dr. King’s memory, but also to preserve his legacy—one that calls upon all of us to exercise our moral authority, stand up against injustice and protect our most sacred tenets of democracy; and WHEREAS, Dr. Martin Luther King, Jr. day was officially observed in all 50 states for the first time in 2000. In a time when basic voting rights are under attack across the country, and people are being targeted in senseless and violent hate crimes, we continue to turn to Dr.

King’s teachings more than 50 years after his death: that we are ultimately measured not by where we stand in moments of comfort and convenience, but by the stands we take during times of challenge and controversy; and
WHEREAS, Dr. King provided a framework for how each of us can shape the future:

Call out injustice and work toward something better. Amid the many challenges we face today, his legacy and clarion call to us live on in all those fighting for justice. This Dr. Martin Luther King, Jr. Day, let us gather strength from Dr. King’s legacy and use our moral authority to push for a more equitable state, society and world.

NOW THEREFORE BE IT PROCLAIMED, that I, Craig Taylor, Mayor, Town of Portola Valley, do hereby proclaim January 19, 2026, as "Dr. Martin Luther King, Jr. Day." Dated this 14
th day of January 2026.
___________________________
Craig Taylor, Mayor
5 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: January 14, 2026
RE: Presentation of Annual Report by the San Mateo County Library Joint Powers Authority

RECOMMENDATION
Staff recommends Town Council receive a presentation by San Mateo County Library Joint Powers Authority on their 2024-2025 Annual Report.

ATTACHMENTS

1. Annual Report Presentation 2025

2. SMCL Annual Report 24-25
6 2024-25 Annual Report
Open for Exploration
Carmen Letona-Adams
Portola Valley Library Manager
7 Attachment 1
351
Square-Mile Service Area
13 Community Libraries
Service Population
273,370
8 Strategic Plan 2025-2030
Listen
We listen to our community and create responsive
services and spaces where everyone belongs.

Connect
We connect people and build partnerships to achieve shared goals.

Discover
We champion a culture of continuous growth and discovery for all.

Engage
We engage our communities through meaningful outreach and expanded access to resources.
9 Vision
Where community grows and thrives
Mission
San Mateo County Libraries strengthen our
community by creating an inclusive sense of
place and environment for learning
Our Vision
Where community grows and thrives
Our Mission
Together, we build meaningful connections and inspire lifelong curiosity
10 11,661
Programs
and Events

2.4M
Items Circulated

1.7M
Library Visitors
Year in Numbers
11 Reflecting Our Community
12 2.8M
Website Visits
4M
WiFi Sessions
41,984
Laptop Checkouts
23,343
Hotspot Checkouts
14,274
New Cardholders
249,967
Active Cardholders
13 Portola Valley Library
14 Portola Valley Library
15 Accomplishments
Accomplishments
16 Ageless Adventures
17 7,213
Children Enrolled
47,731
Books Provided
Imagination Delivered
18 Community Homeruns
19 Library Champions
It’s obvious the requirements
to work for San Mateo
County Libraries, in any
capacity, are kindness,
followed closely by patience,
dedication and joy.
— Library Patron
20 Libraries as Destinations
21 Well organized, educational
and a great opportunity to
meet other library patrons. I
hope the library can continue
to offer these types of
programs!
— Library Patron
Filoli Field Trip
22 Thank you so much for a great
summer… Thank you for
trusting me with programs and
displays. I will definitely be
back to visit and study at my
favorite library! I will never
forget this summer.
— Summer High School Intern
Summer Adventure
23 Thank You!
Carmen Letona-Adams
[email protected]
Portola Valley Library Manager
Always open at smcl.org
24 ANNUAL REPORT 2024-2025
Open for Exploration
25 Attachment 2
1 2
Brisbane Library
Pacifica Sharp Park Library
Millbrae Library
Foster City Library
Belmont Library
San Carlos Library
Woodside Library
Atherton Library
North Fair Oaks Library East Palo Alto
Library
Portola Valley Library
Half Moon Bay Library
Pacifica Sanchez Library
Director’s Message
Our work over the last year is a powerful reflection of what we can achieve together through a shared vision. We are proud to present the stories and successes captured in our FY 2024-25 Annual Report.

Each year, we discover new and valuable ways to serve our community. At the heart of it all is our new Vision: Where community grows and thrives. Through accessible educational resources, uplifting programs and innovative tools, we invite you to learn, explore and be inspired.

Guided by our updated Mission: Together, we build meaningful connections and inspire lifelong curiosity—we have renewed and revitalized our commitment to advancing literacy, engaging people of all ages, and promoting our services to ensure that more individuals can access the full range of opportunities we provide.

In this report, you’ll see how our community-centered strategy has come to life in dynamic and impactful ways. This work wouldn’t be possible without our passionate library champions and dedicated partners. We’re deeply grateful to our Library JPA Governing Board and Operations Committee, committed Friends and Foundation, generous donors, devoted volunteers and our extraordinary staff. Thank you for your continued support, collaboration and enthusiasm.

We’re excited to share this report showcasing our accomplishments and the positive impact our libraries continue to have.

Anne-Marie Despain
Director
Library Joint Powers Authority Governing Board
Atherton
Rick DeGolia
Brisbane
Frank Kern
Belmont
Julia Mates
East Palo Alto
Mark Dinan
Foster City
Art Kiesel
Half Moon Bay
Deborah Penrose
Millbrae
Reuben Holober
Pacifica
Mary Bier
Portola Valley
Rebecca Flynn
San Carlos
Sara McDowell
Woodside
Dick Brown
San Mateo County
Lisa Gauthier
273,370
Service Population
351
Square-Mile
Service Area
13 Libraries
26 3 4
Behind every number, there is a story unique to our communities. Each person who walks through our doors, every book checked out, laptop borrowed, and event attended is a chance to embody our values of belonging, connection, growth, access, compassion and creativity. We strive to deliver services and offer opportunities where our diverse communities feel seen, heard and valued.

Whether visiting us in person or exploring our digital resources, every new library cardholder is welcomed and encouraged to explore. Our staff proudly reflects the rich diversity and unique backgrounds and experiences of our community. By offering responsive services, meaningful outreach and rich collections—we spark excitement for first-time users while deepening connections with lifetime library supporters.

Year in Numbers

2.8M
Website Visits
4M
WiFi Sessions
41,984
Laptop Checkouts
23,343
Hotspot Checkouts
14,274
New Cardholders
249,967
Active Cardholders
Atherton Belmont Brisbane East Palo Alto Foster City Half Moon Bay Millbrae North Fair Oaks Pacifica Portola Valley San Carlos Woodside FY 24-25
Atherton Belmont Brisbane East Palo Alto Foster City Half Moon Bay Millbrae North Fair Oaks Pacifica Portola Valley San Carlos Woodside

1.7M
Library
Visitors
FY 24-25
Atherton Belmont Brisbane East Palo Alto Foster City Half Moon Bay Millbrae North Fair Oaks Pacifica Portola Valley San Carlos Woodside

2.4M
Items
Circulated
FY 24-25
Atherton Belmont Brisbane East Palo Alto Foster City Half Moon Bay Millbrae North Fair Oaks Pacifica Portola Valley San Carlos Woodside 11,661
Programs
and Events
White, non-Hispanic Asian Hispanic or Latino/a Multiracial Black Native Hawaiian/Pacific Islander American Indian/Alaska Native Other Unspecified 33%
44%
23%
24%
22%
23%
4%
5%
14%
2025
White, non-Hispanic
Asian
Hispanic or Latino/a
Multiracial
Black
Native Hawaiian/Pacific Islander
American Indian/Alaska Native
Other
Unspecified
Community 2025
Staff 2025
Community
33%
44%
23%
24%
22%
23%
4%
5%
14%
2025
White, non-Hispanic
Asian
Hispanic or Latino/a
Multiracial
Black
Native Hawaiian/Pacific Islander
American Indian/Alaska Native
Other
Unspecified
Community 2025
Staff Staff 2025
27 5 6
Our Vision
Where community grows and thrives
Our Mission
Together, we build meaningful connections and inspire lifelong curiosity This year, we unveiled our new five-year
strategic plan. Shaped by extensive community
input, our 2025-2030 Strategic Plan is both
responsive and forward-thinking, ensuring we
remain aligned with community priorities while
guiding meaningful progress in the years ahead.

The plan grounds us in our shared goals: We
listen to our communities and create responsive
services and spaces where everyone belongs;
connect people and build partnerships to
achieve shared goals; champion a culture of
continuous growth and discovery for all; and
engage our communities through meaningful
outreach and expanded access to resources.

The plan reaffirms our promise to answer the
diverse needs of our service district and to
ensure our libraries remain vibrant, relevant and
essential resources for all.

San Mateo County Libraries is poised to
continue our legacy as a trusted and important
community resource. With a new vision,
mission and goals that build on our strengths
while encouraging resourcefulness and
creativity, we remain focused on strengthening
connections, expanding access, and honoring
the public library traditions that have made us a
cornerstone of community life.

As we put this plan into action, we know our
continued success depends on the insights,
contributions and voices of the communities
we serve.

Our Strategic Plan
28 7 8
Boundless Possibilities
We champion a culture of continuous growth and
discovery for all.

We recognize our communities’ desire to
feel empowered and invest in the future.

To meet that need, we expanded our
financial literacy programs to offer expert
workshops on investing, retirement
planning and managing debt. Vital
English learning classes, as well as adult
literacy, reading and writing tutoring
We create moments for every stage
and phase of life to foster growth and
curiosity. Our programs connect reading
and stories to real-life experiences and
invite authors and illustrators into our
libraries. Some reach young readers
directly through school visits and reading
lists, while others connect to adults with
book signings and thoughtful discussions.

Our annual Summer Adventure initiative
reaches thousands of participants of
all ages, inspiring all to explore their
interests and celebrate progress along the
way. These shared experiences remind
us how powerful it is to feel seen and
motivate us to set new learning goals.
programs continue to grow. Our bilingual
citizenship classes and voter education
workshops reinforce our essential role in a
healthy democracy, ensuring everyone can
participate fully.

At the heart of everything we do is a deep
commitment to connection. From nurturing
a love of reading in our youngest patrons to
fostering togetherness and purpose among
older adults, we aim to create experiences
for everyone.

Learning, community,
the excitement of
discovery. I could go on
and on. Excellent library
system—way to go,
County of San Mateo!”

LIBRARY PATRON
“
29 9 10
Ageless Adventures
Our 55+ programs connect older adults with fresh
ways to engage and build community. Through
thoughtfully designed field trips and rewarding
social activities, we promote wellness and help
combat isolation. These moments offer meaningful
ways to connect and feel a part of something
beyond the routine of everyday life.

Many activities focus on staying active, developing
new skills and creating space to gather with others.

By offering small group workshops, wellness activities, tech help and more, we’re responding directly to the
interests and values expressed by local older adults.

They represent one of our fastest-growing
demographics. In response, we’re expanding a
range of programs that support active lifestyles,
lifelong curiosity and forming new friendships in a
welcoming, low-pressure environment. Our goal
is to offer consistent opportunities that help
individuals foster connections—to their library,
community and one another.
“
I’m recently retired, and the many library activities have helped me try new things and meet lots of nice people.

Library Patron
380
Attendees
16 Field Trips
482
Attendees
132
Trees Provided
Branching Out
Our libraries are spaces for curiosity,
learning and new experiences, including
exploration of the natural world. This year,
we invited our communities to explore how
environmental issues connect to daily life,
health and neighborhoods.

Partnering with Canopy, a local nonprofit
dedicated to growing the urban tree
canopy, we brought climate-focused
discovery directly to our libraries. These
featured bilingual gardening workshops,
tree walks, climate justice presentations
and community listening sessions in
socioeconomically diverse settings.

Community members joined us to
explore outdoor spaces and deepen
their knowledge of how to care for the
environment. These offerings were tailored
to reflect the communities we serve and
designed to feel inviting and relevant.

Participants enjoyed engaging in important
dialogue about community priorities such
as climate resiliency and closing the “green
gap” in under-resourced areas.

Together, we created an inspiring
opportunity for hands-on learning and
meaningful conversations, ensuring
that diverse voices are celebrated in
our inclusive community efforts.
“ A whole new world becomes available to me thanks to the impressive work of the libraries.

Library Patron
Photo by Anna Koch-Kenney/Embarcadero Media
30 11 12
Partnerships in Action
We connect people and build partnerships to
achieve shared goals.

When we identify a community need that
our libraries can address, we act. This
year, we worked with San Mateo County
Health to add blood pressure monitors to
our collection. These kinds of practical,
human-centered resources reflect how
libraries have evolved—meeting needs
that range from health to warmth in
the winter, from job readiness to digital
People count on us to show up for
them where they live, work and play.

Expanding our presence helps us share
all the opportunities the library has to
offer. Through valuable partnerships and
convenient access to library experiences,
we open the doors to increased use and
relevance.

We build enriching connections that
strengthen our communities and have
allies in our efforts to offer essential
services and help people flourish. In
collaboration with our local school
districts, we combine efforts to reach
youth with proven strategies that
strengthen literacy, boost confidence and
foster a love of reading and learning.
access. Trusted partnerships that bridge
community needs allow everyone to
contribute what they do best, benefiting our
residents.

With every collaboration, we amplify our
impact. Our efforts, made stronger through
our dedicated partners, nurture individuals
through connection to resources and each
other, taking our communities to new
heights.

I am grateful the library
goes above and beyond
to include and support
everyone.

LIBRARY PATRON
“
31 13 14
Community Home Runs
We show up in new and unexpected
places to build community
connections and library awareness.

Our enhanced outreach efforts
included delivering the library
experience to thousands at highprofile community events like Library Night with the San Francisco Giants
and the San Mateo County Fair.

In the spring, we teamed up with the
Giants and our Foundation to host
a pre-game festival. Fans explored
our Makermobile, browsed eBooks,
and took home memorable library
giveaways, including baseball-themed
books. During the game, the Giants
boosted our message about all that
modern libraries offer, reaching
30,000 fans with our public service
announcement on the big screen.

Closer to home, at the County Fair,
we created a vibrant reading garden
where visitors of all ages enjoyed a
carefully curated selection of books.

Wherever we go, our fun, interactive
activities and outreach efforts
result in smiles, inspiration and
engagement—reminding people that
the library is always within reach.
“ The amount of resources provided to all members of our community across the county, the way we are able to reach and include everyone... it makes me grateful.

Library Patron
410
Library Night
Attendees
4,866
County Fair
Attendees
When residents reach out for help, we step up to
connect them to essential resources. Together
with partners like Coastside Hope, Community
Overcoming Relationship Abuse (CORA) and
the YMCA Community Resource Center, we help
families access resources connecting them to
food, rental assistance, diaper supplies, utility
relief and referrals for healthcare.

Navigating assistance and complex forms can feel
overwhelming for those in need. In the trusted,
familiar spaces of our libraries, community members
can easily access everyday library services and
the expertise of our dedicated partners.

We bring people together to address community
needs and aspirations. With tax preparation,
legal aid, digital skills training and emergency
food sources, our partners provide life-changing
services. By bridging community needs with
library services, we help people move toward
greater stability and well-being.

Stronger Together
“
Thank you for helping me find a home and community. The library has made a true difference in my life.

Library Patron
626
Families
Served
416
Social Safety
Net Hours
32 15 16
From books and early literacy initiatives
that set the stage for success to hands-on
makerspaces, 3D printers, podcasting kits,
memory labs and virtual reality headsets,
our libraries are equipped with tools
that inspire creativity and fuel invention.

We offer WiFi hotspots and laptops for
checkout, along with classes in digital
literacy and emerging technologies—
critical resources to ensure everyone has
the opportunity to keep pace in an everchanging world.

Connecting community members to the
resources that best meet their needs,
we provide personalized pathways to
learning, creativity and support.

We create moments that ignite discovery,
growth and curiosity and expand access
to resources—offering essential tools and
unexpected experiences that support
individuals at every stage of life. Libraries
are built on the promise of free and equal
access to information and knowledge.

With a wide range of services and access
points, we ensure access for all, removing
barriers and opening doors to opportunity.

Our library champions thrive by learning
alongside our communities. Exploration isn’t
just something we promote—it’s something
we live every day.

We also actively build awareness, because
the library shouldn’t be the community’s
best-kept secret. With the right tools, the
library continues to expand its reach—
welcoming new users, celebrating loyal
patrons and showing our entire community
that the library is for everyone.

I was blown away by the
incredible collection...
it’s a paradise for
readers, elders as well
as kids. Keep it up!

LIBRARY PATRON
“
Access for All
We engage our communities through meaningful
outreach and expanded access to resources.
33 17 18
To deepen engagement and reach more people, we
unveiled a new multilingual ad campaign designed to
raise awareness of the vast range of library resources, events and activities. These ads highlighted classic
library services and our newest, most innovative
offerings. With catchy messaging like “From Books to
Bikes” and “From Tech Classes to Museum Passes,”
the ads made thousands of impressions.

We experimented with new strategies to reach
people, including through social media. Our bold,
colorful ads in English, Spanish and Mandarin
appeared online, on buses and in local stores.

In three months, the campaign drew close to 30,000
hits to our Welcome webpage, where visitors signed
up for library cards, discovered our programs and
accessed valuable resources.

This campaign marked an exciting shift in our
communication, and we remain committed to
finding creative, inclusive ways to invite more
people to the libraries.

Well Aware
“
The library hosts multicultural programs, English conversation clubs, tech classes for seniors and more!
Library Patron

4.1M
Digital Ad
Impressions

3.4M
Bus Ad
Impressions
Imagination Delivered
We’re making it easier than ever for
families to spark a love of reading
from day one and on every doorstep.

Through our partnership with Dolly
Parton’s Imagination Library, families
with children 0-5 can sign up to
receive free books in the mail
each month.

Since its launch, thousands of
children in San Mateo County have
been enrolled, turning the simple joy
of opening the mail into a powerful
literacy moment. By removing cost
and access barriers for young families,
we’re establishing a love of reading
and creating more opportunities
for every child to build a strong
foundation for learning.

The Imagination Library is made
possible thanks to the California
State Library and our nonprofit
partners, The Dollywood Foundation,
the Foundation for San Mateo
County Libraries and our local
Friends of the Library groups. Their
generous support allows us to reach
families where it matters most—
at home—providing the tools and
encouragement kids need to read,
grow and thrive.
“ There’s no more tangible, better way to improve literacy for children than to provide books, and to have those books not just at the library, but mailed directly to the child with their name on it.

Caiti Busch, Chair of the Foundation for San Mateo County Libraries 47,731
Books
Provided
7,213
Children
Enrolled
34 19 20
Open seven days a week, each of our 13
libraries is a unique destination, inspiring
lifelong curiosity. Enhanced spaces and
creative solutions like the Pacifica Library
Outpost, a 24/7 library lending machine,
help us reach people in new and exciting
ways. We create welcoming spaces
wherever we go—at schools, laundromats,
We hear our patrons in the languages
they speak, the stories they share and the
cultures they celebrate. Our multilingual
collections and cultural programming
allow individuals to feel represented and
included.

Our growing collection isn’t just about
materials, it encourages people to try new
things, learn at their own pace and foster
creativity. The ever-expanding Library of
Things now includes karaoke machines,
puzzles and video games. Beyond these
exciting offerings, every viewpoint has
a place on our shelves, because true
learning grows from the freedom to
explore all ideas.
food distribution centers, fairs and festivals,
we engage residents. At every stop, the
Makermobile and Bookmobile enliven and
enrich their communities.

Our talented staff and wonderful volunteers
create a welcoming atmosphere that
inspires community and includes all. The
impact of their work is reflected in stronger
literacy rates, greater civic participation,
increased job readiness and personal wellbeing that shape our thriving communities.

The library is the heart
of the community.

I love how much the
library staff care and all
the community events
hosted there.”

LIBRARY PATRON
“
Rooted in Community
We listen to our community and create responsive
services and spaces where everyone belongs.
35 21 22
Destination Libraries
Our libraries are designed to build
community. They’re places where form
meets function, and people of all ages
can gather, imagine and learn.

We are always looking for new ways
to make our libraries both more
comfortable and captivating. Each time
someone enters our libraries to find a
comfy seat or the latest technology, it’s
thanks to the behind-the-scenes work
of our diligent staff. Building upgrades
and new spaces are also thanks to the
strong work of our dedicated and trusted
partners, including local cities and
Friends groups.

Most recently, we were excited to
refresh our Belmont Library with
updates inside and out, including fresh
paint, new furniture, plus advanced
meeting room technology and a
shining new makerspace. Together
with our community, we celebrated
the reopening with storytime, poetry,
cultural performances, maker activities
and more.

Through ongoing improvements and
exciting transformations, we’re always
inviting our communities to rediscover
the familiar, with each visit offering
something new.
“ We are so fortunate to have a space where all generations can come together, whether it’s reading a favorite book, exploring the makerspace, borrowing a musical instrument, or just being in community with one another.

Julia Mates, Mayor of Belmont and Chair of the Library JPA Governing Board 2,093
Belmont Library
Reopening Attendees
35,079
Systemwide
Open Hours
Our library champions are at the heart of everything
we do. This year, staff across San Mateo County
Libraries leaned into growth, shared bold ideas and
fostered a culture of curiosity and continuous learning.

We celebrate our team—from long-time staff who
know our communities deeply to new team members
who bring fresh perspectives. Our workforce
intentionally reflects the diversity of the County,
and many are bilingual, creating connections that
feel personal, inclusive and welcoming.

Training and development remained a priority, with
staff stepping into new roles and investing time to
strengthen skills. Internal programs like Pitch It made space for reflection, new ideas and innovations.

This fun initiative encourages staff to take risks
and turn breakthrough ideas into valuable services.

Our volunteers, from Friends groups to community
advocates, play a vital role in extending our reach.

Their dedication ensures our libraries remain closely
connected to the people we serve.

Library Champions
“ It’s obvious the requirements to work for San Mateo County Libraries, in any capacity, are kindness, followed closely by patience, dedication and joy.

Library Patron
5,105
Staff Training
Hours
92%
Are Proud to
Work Here
36 Always open for exploration at smcl.org
37 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: January 14, 2026
RE: Approve Special Meeting Minutes of December 4, 2025

RECOMMENDATION
Staff recommends Town Council review and approve and approve the December 4, 2025 special meeting minutes.

ATTACHMENTS

1. 12-04-2025 Council Special Meeting Minutes
38 Volume 47
December 4, 2025

PORTOLA VALLEY TOWN COUNCIL SPECIAL MEETING MINUTES – DECEMBER 4, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 6:32 p.m. Roll call was taken by the Clerk.

Present: Councilmembers Helen Wolter, Rebecca Flynn, Mary Hufty, Vice Mayor Craig Taylor, Mayor Judith Hasko

Absent: None
Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Special Planning and Building Projects Manager Steve McHarris, Town Clerk Veronica Dao

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances)
Town Attorney Engberg confirmed remote attendance for Mayor Judith Hasko participating from The Beekman Hotel, 123 Nassau St., Room 613, New York City, NY 10038.

3. REGULAR AGENDA
a. Receive Information and Provide Direction to Staff on the Housing Element Amendment
Special Planning and Building Projects Manager McHarris presented the item.

Council asked questions.

Mayor Hasko invited public comment.

Public Comment
 Karen Askey
 Nona Chiariello
 David Cardinal
 Rita Comes
 Caroline Vertongen
Council discussed the item and provided feedback.

4. ADJOURNMENT
39 Attachment 1
Volume 47
December 4, 2025

The meeting adjourned at 7:30 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its January 14, 2026 regular meeting. 40 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: January 14, 2026
RE: Approve Regular Meeting Minutes of December 10, 2025

RECOMMENDATION
Staff recommends Town Council review and approve the December 10, 2025 regular meeting minutes.

ATTACHMENTS

1. 12-10-2025 Council Regular Meeting Minutes
41 Volume 47
December 10, 2025

PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – DECEMBER 10, 2025

1. CALL TO ORDER / ROLL CALL
Mayor Hasko called the meeting to order at 7:02 p.m. Roll call was taken by the Clerk.

Present: Councilmembers Helen Wolter, Rebecca Flynn, Mary Hufty, Vice Mayor Craig Taylor, Mayor Judith Hasko

Absent: None
Others: Town Manager Darcy Smith, Assistant Town Manager Corie Stocker-Pedalino, Town Attorney Catherine Engberg, Finance Director Anthony McFarlane, Special Planning and Building Projects Manager Steve McHarris, Planning & Building Director Sarah Cawrse, Town Engineer Robert Burtt, Town Clerk Veronica Dao

2. A.B. 2449 CONSIDERATIONS: Announcements/Consideration and approval of request to attend remotely by Town Council, pursuant to AB 2449 (just cause and emergency circumstances) – None.

3. REPORT OUT FROM RECENT CLOSED SESSION
Town Attorney Engberg reported that Council went back in to Closed Session following the last regular meeting on November 12 to continue one item regarding performance evaluation of Town Attorney. There was nothing to report out. Town Attorney Engberg also gave an update on the anticipated litigation of the VLF shortfall.

4. PRESENTATIONS / PROCLAMATIONS – None

5. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
 Introduced new Planning & Building Director, Sarah Cawrse  Recent AT&T and Comcast outages
 Financial audits update
 Finance committee meeting planned for January
 Townhall closure for winter holiday, December 25, 2025 – January 1, 2026

6. ORAL COMMUNICATIONS
Mayor Hasko invited public comment.
42 Attachment 1
Volume 47
December 10, 2025

Public Comment
 Rita Comes
 Danna Breen
 Leslie Kriese

7. CONSENT AGENDA
Mayor Hasko invited public comment.

Public Comment
 Rita Comes
Consent Agenda item 7g was pulled for separate discussion and action.

Motion and second (Taylor, Wolter) to approve Consent Agenda items 7a – 7f and 7h – 7j. The motion carried unanimously by voice vote.

Motion and second (Flynn, Taylor) to approve Consent Agenda 7g. The motion carried unanimously by voice vote.
a. Approve Special Meeting Minutes of November 12, 2025 b. Approve Regular Meeting Minutes of November 12, 2025 c. Consider Appointment of Patricia Murray to the Town Trails and Paths Committee d. Warrant List for December 10, 2025
e. Consider Authorizing the Mayor to Execute a Professional Consultant Services Agreement for On-Call Building Permit Technician Consulting services with Shums Coda Associates
f. Consider Authorizing the Mayor to Execute a Professional Consultant Services Agreement for On-Call Geotechnical and Engineering Services with Cotton Shires and Associates, Inc.
g. Consider Authorizing the Mayor to Execute a Professional Consultant Services Agreement for On-Call Planning Services with Good City Company h. Consider Adoption of a Resolution Updating the Authorized Check Signers on Town Accounts at Technology Credit Union
i. Consider Adoption of a Resolution Amending the Local Agency Investment Fund (LAIF) Authorization for the Transfer of Funds
43 Volume 47
December 10, 2025

j. Resolution authorizing Charles Schwab to add the Town Manager as an authorized agent of the Charles Schwab account

8. REGULAR AGENDA
a. Town Council Reorganization
Mayor Hasko gave remarks on her tenure as mayor.

Town Clerk Dao outlined the procedure for nominations and invited public comment.

Public Comment
 Ray Mueller
 Betsy Morgenthaler
 Danna Breen
 Karen Askey
Motion and second (Flynn, Hufty) to nominate Councilmember Taylor as mayor.

The motion carried unanimously by roll call vote.

Mayor Taylor took over to chair the rest of the meeting.

Motion and second (Hasko, Taylor) to nominate Councilmember Hufty as Vice Mayor. The motion carried unanimously by roll call vote. b. Consider Adoption of a Resolution Ratifying Ordinance No. 14-2025 of the Woodside Fire Protection District, which Adopts the 2025 California Fire Code and the 2025 California Wildland-Urban Interface Code, including Specified Appendices, and as Modified by Local Amendments, and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA) Special Planning and Building Projects Manager McHarris introduced and presented the item.

Council asked questions of Division Chief Kim Giuliacci.

Mayor Taylor invited public comment.

Public Comment
 Rita Comes
 David Cardinal
Motion and second (Wolter, Hufty) to adopt a resolution ratifying Ordinance No. 14- 2025 of the Woodside Fire Protection District, which adopts the 2025 California Fire and Wildland-Urban Interface Code. The motion carried unanimously by voice vote.
44 Volume 47
December 10, 2025

c. Consider Adoption of a Resolution Adopting the Portola Valley Local Road Safety Plan and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA)
Town Engineer Burtt presented the item.

Council asked questions and discussed the item.

Mayor Taylor invited public comment.

Public Comment
 David Cardinal
 Kristi C.
 Ed Holland
Motion and second (Flynn, Hasko) to approve the Local Road Safety Plan with the list of edits the mayor provided and any minor changes for typos mentioned by the Council. The motion carried unanimously by voice vote.

9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS
Councilmembers reported on several local and regional meetings they attended recently.

Mayor Taylor invited public comment. None were received.

10. ADJOURNMENT
The meeting adjourned at 9:35 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its January 14, 2026 regular meeting. 45 ______________________________________________________________________________________ TO:

FROM:

DATE:

RE:

Mayor and Members of the Town Council
Tony McFarlane, Finance Director
January 14, 2026
Approve Warrant List for January 14, 2026.

RECOMMENDATION:

1. Review and accept the Warrant List for January 14, 2026:
01/14/2026 Warrant List

REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.

The following table lists payments by fund.

Date
Ending
Warrant #
Warrant 1/14/2026 5661 5723 63 328,463.50 1/15/2026 12/10/2025 5660 Attached are Warrant Lists for:

Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 1/14/2026 224,116.27
Grants 1/14/2026 2,109.90
Public Safety/COPS 1/14/2026 2,445.00
Library 1/14/2026 1,110.27
Gas Tax 1/14/2026 1,398.91
Measure A 1/14/2026 1,920.00
Inclusion in-lieu 1/14/2026 704.00
Customer Deposits 1/14/2026 94,659.15
Total $ 328,463.50
Payments by Fund

TOWN OF PORTOLA VALLEY

STAFF REPORT

TOWN OF PORTOLA VALLEY
46

Warrant List January 14, 2026
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.

The following table lists the warrants that were voided and the reason for the voided transaction.

The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.

DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].

ATTACHMENTS

1. 01/14/2026 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
1/14/2026 5663 Bank of America 101 Various Dec CC Purchases $ 4,361.05 1/14/2026 5667 CalPERS 101 Various Dec Contributions/Jan UAL 32,839.30 1/14/2026 5674 Missionsquare Retirememt 101 Various Dec Employee Contributions 2,954.41 1/14/2026 5681 Navia Benefit Solutions 101 Various Dec Employee Deductions 961.66 1/14/2026 5683 PERS Health 101 Various Jan Health Premium 19,612.02 1/14/2026 5684 PG&E 101 610 Dec Utilities/NEM Charges 3,545.88 1/14/2026 5694 State Comp Insurance Fund 101 Various Jan W/C Premium 1,560.08 1/14/2026 5695 Verizon Wireless 101 610 Dec Plan Charges 855.52 1/14/2026 5706 Amazon Capital Services 101 610 Dec Office Supplies 120.01 1/14/2026 5707 Resources, Recycling & Recovery 201 120 Sustainability Grant 2,109.90 Warrants issued as ACH/EFT
Date Warrant # Issued to Fund Dept Reason Amount
Warrants Voided and Reissued
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
47 TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
January 14, 2026
Claims totaling $328,463.50 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.

Date _____________________________ _______________________________ Anthony McFarlane, Finance Director
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.

Signed and sealed this (Date) _____________________
______________________________ _________________________________ Darcy Smith, Town Manager Craig Taylor, Mayor
48 Attachment 1
apachreg Town of Portola Valley mmagahiz 01/08/2026 12:54 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5661 20 ALLIANT INSURANCE SERVICES 598.00 01/14/265662 41 AT&T 317.99 01/14/265663 44 BANK OF AMERICA 4,361.05 01/14/26 EFTPS5664 55 BILL HAMILTON ROOFING 2,000.00 01/14/265665 59 BMI 446.00 01/14/265666 78 CALIFORNIA WATER SERVICE CO 3,599.36 01/14/265667 80 CALPERS 32,839.30 01/14/26 EFTPS5668 105 CINTAS 79.83 01/14/265669 124 COMCAST 1,313.30 01/14/265670 135 CSG CONSULTANTS INC 61,420.40 01/14/265671 142 DAILY JOURNAL CORPORATION 281.20 01/14/265672 195 GOOD CITY COMPANY 82,801.75 01/14/265673 214 HINDERLITER DE LLAMAS & ASSOC 751.53 01/14/265674 218 MISSIONSQUARE RETIREMENT 2,954.41 01/14/26 EFTPS5675 227 INTERSTATE TRAFFIC CNTRL 198.91 01/14/265676 234 J. W. ENTERPRISES 1,093.76 01/14/265677 261 JON MYERS 500.00 01/14/265678 276 KUTZMANN & ASSOCIATES 120.00 01/14/265679 293 LYNGSO GARDEN MATERIALS INC 62.34 01/14/265680 324 MIRANDAS LANDSCAPE 5,324.85 01/14/265681 330 NAVIA BENEFIT SOLUTIONS 961.66 01/14/26 EFTPS5682 330 NAVIA BENEFIT SOLUTIONS 200.00 01/14/265683 364 PERS HEALTH 19,612.02 01/14/26 EFTPS5684 367 PG&E 35,870.80 01/14/26 EFTPS5685 372 PINNACLE BUILDING & DESIGN 1,000.00 01/14/265686 373 PITNEY BOWES INC. 148.48 01/14/265687 374 PLAN JPA 550.52 01/14/265688 375 PLATINUM FACILITY SERVICES 4,936.68 01/14/265689 376 PORTOLA VALLEY HARDWARE 99.50 01/14/265690 403 RON RAMIES AUTOMOTIVE INC. 1,799.49 01/14/265691 423 SESAC 641.00 01/14/265692 437 SMALL BUSINESS BENEFIT PLAN TR 2,118.40 01/14/265693 445 STANDARD INSURANCE CO. 543.13 01/14/265694 448 STATE COMP INSURANCE FUND 1,560.08 01/14/26 EFTPS5695 489 VERIZON WIRELESS 855.52 01/14/26 EFTPS5696 547 ALPINE W. MENLO LITTLE LEAGUE 500.00 01/14/265697 651 MARCIN PAWLOWSKI 454.50 01/14/265698 813 COLONY LANDSCAPE & MAINTENANCE 15,500.00 01/14/265699 860 STEPFORD 4,541.50 01/14/265700 914 UNITED MECHANICAL INC 3,920.52 01/14/265701 972 THE DAVEY TREE EXPERT COMPANY 1,200.00 01/14/265702 1107 LONGS CUSTOM DISCING, INC 2,060.00 01/14/265703 1118 STERICYCLE, LNC. DBA SHRED-LT 130.01 01/14/265704 1122 AARON KATZ 500.00 01/14/265705 1150 PVSC 500.00 01/14/26 49 apachreg Town of Portola Valley mmagahiz 01/08/2026 12:54 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type 5706 1152 AMAZON CAPITAL SERVICES, INC 120.01 01/14/26 EFTPS5707 1168 RESOURCES RECYCLING & RECOVERY 2,109.90 01/14/26 EFTPS5708 1170 AMAR PATEL 500.00 01/14/265709 1186 AT&T CORP DBA ACC BUSINESS 1,470.16 01/14/265710 1195 LEAF CAPITAL FUNDING, LLC 852.04 01/14/265711 1210 AMERICAN YOUTH SOCCER ORG 500.00 01/14/265712 1216 WIZIX TECHNOLOGY GROUP, INC. 183.60 01/14/265713 1221 ZOTTS LLC 300.00 01/14/265714 1252 PORTOLA VALLEY SCHOOL DISTRICT 2,445.00 01/14/265715 1277 TESSA BERMAN ALLEN 100.00 01/14/265716 1305 CHC CONSULTING, LLC 8,000.00 01/14/265717 1307 STEPHANIE BOYAR 100.00 01/14/265718 1308 ALISHA TOLANI 100.00 01/14/265719 1309 TOWN OF COLMA 60.00 01/14/265720 1310 CINNAMON ENERGY SYSTEMS 355.00 01/14/265721 1311 CEO CONSTRUCTION 5,000.00 01/14/265722 1312 DOBEL CONSTRUCTION 4,500.00 01/14/265723 1313 TOM KIPPOLA 500.00 01/14/26Check totals: 227,218.75ACH totals:EFTPS totals: 101,244.75Wire transfer totals:Payment Manager totals:GRAND TOTALS 328,463.50Check totals: 227,218.75ACH totals:EFTPS totals: 101,244.75Wire transfer totals:Payment Manager totals:GRAND TOTALS 328,463.50 50 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 1 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept Balance SheetAARON KATZ 101-21052-000-000000 Refund Field Deposi 500.00 5704 01/14/26 ALISHA TOLANI 101-21052-000-000000 Deposit Refund - 100.00 5718 01/14/26 Picnic TableALPINE W. MENLO LITTLE LEAGUE 101-21052-000-000000 Deposit refund 500.00 5696 01/14/26 PROF-25-40
AMAR PATEL 101-21052-000-000000 Deposit refund 500.00 5708 01/14/26 PROF-25-38
AMERICAN YOUTH SOCCER ORG 101-21052-000-000000 Deposit Refund - 500.00 5711 01/14/26 Field Rental CALPERS 101-21032-000-000000 November 10,324.88 5667 01/14/26 Retirement- CLASSIC
CALPERS 101-21032-000-000000 November 8,534.50 5667 01/14/26 Retirement- PEPRA
JON MYERS 101-21052-000-000000 Field Rental 500.00 5677 01/14/26 Deposit Refund
MISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Dec 1,267.77 5674 01/14/26 15, 2025
MISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Dec 1,686.64 5674 01/14/26 31, 2025
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 480.83 5681 01/14/26 12/15/2025
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 480.83 5681 01/14/26 12/31/2025
PVSC 101-21052-000-000000 Field Rental 500.00 5705 01/14/26 Deposit Refund
STEPHANIE BOYAR 101-21052-000-000000 Deposit Refund - 100.00 5717 01/14/26 Picnic Table TESSA BERMAN ALLEN 101-21052-000-000000 Deposit Refund - 100.00 5715 01/14/26 Picnic Table TOM KIPPOLA 101-21052-000-000000 Deposit Refund - 500.00 5723 01/14/26 Field Rental ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 5713 01/14/26 Ford Field Rental ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 5713 01/14/26 Ford Field Rental ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 5713 01/14/26 Ford Field Rental --------------
Fund 101 Dept Total 26,875.45
Fund 101 Dept 110 Town CouncilTOWN OF COLMA 101-65012-110-000000 Council Dinner Mary 60.00 5719 01/14/26 Hufty
--------------
Fund 101 Dept 110 Total 60.00
51 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 2 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Fund 101 Dept 115 Town CommitteesALLIANT INSURANCE SERVICES 101-63208-115-000000 Premium Town Event 299.00 5661 01/14/26 Liability Insurance Trivia Night
--------------
Fund 101 Dept 115 Total 299.00
Fund 101 Dept 120 Town ManagerBANK OF AMERICA 101-65014-120-000000 November Credit 675.00 5663 01/14/26 Card Statement
PERS HEALTH 101-55021-120-000000 January Health 9,271.16 5683 01/14/26SMALL BUSINESS BENEFIT PLAN TR 101-55024-120-000000 Dental/Vision 2,118.40 5692 01/14/26 STANDARD INSURANCE CO. 101-55031-120-000000 LTD/Life Premium 543.13 5693 01/14/26STATE COMP INSURANCE FUND 101-55033-120-000000 Premium Surcharges 1,560.08 5694 01/14/26 12/06/2025-01/06/2026
--------------
Fund 101 Dept 120 Total 14,167.77
Fund 101 Dept 130 Town ClerkPERS HEALTH 101-55021-130-000000 January Health 1,302.99 5683 01/14/26 --------------
Fund 101 Dept 130 Total 1,302.99
Fund 101 Dept 140 FinanceHINDERLITER DE LLAMAS & ASSOC 101-62031-140-000000 Contract Services 751.53 5673 01/14/26 Sales Tax Oct-Dec2025
PERS HEALTH 101-55021-140-000000 January Health 6,467.64 5683 01/14/26 --------------
Fund 101 Dept 140 Total 7,219.17
Fund 101 Dept 310 Planning DivisionCSG CONSULTANTS INC 101-62099-310-000000 Code Enforcements, 5,800.00 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
101-62039-310-000000 787.50 5670 01/14/26
GOOD CITY COMPANY 101-62039-310-000000 Planning Consultant 11,716.50 5672 01/14/26 Services - Oct 2025 101-62039-310-000000 2,098.13 5672 01/14/26
52 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 3 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
GOOD CITY COMPANY 101-62039-310-000000 Planning Consultant 7,535.50 5672 01/14/26 Services - Nov 2025 101-62039-310-000000 3,456.38 5672 01/14/26
--------------
Fund 101 Dept 310 Total 31,394.01
Fund 101 Dept 320 Building DivisionCSG CONSULTANTS INC 101-62099-320-000000 Code Enforcements, 9,720.00 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
101-62099-320-000000 2,210.00 5670 01/14/26101-62099-320-000000 5,800.00 5670 01/14/26 GOOD CITY COMPANY 101-62042-320-000000 Planning Consultant 2,098.12 5672 01/14/26 Services - Oct 2025GOOD CITY COMPANY 101-62042-320-000000 Planning Consultant 3,456.37 5672 01/14/26 Services - Nov 2025 --------------
Fund 101 Dept 320 Total 23,284.49
Fund 101 Dept 330 Code ComplianceCSG CONSULTANTS INC 101-62099-330-000000 Code Enforcements, 2,295.00 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
--------------
Fund 101 Dept 330 Total 2,295.00
Fund 101 Dept 410 Community HallALLIANT INSURANCE SERVICES 101-63104-410-000000 Premium Town Event 299.00 5661 01/14/26 Liability InsuranceVolunteer Appr.

CINTAS 101-61051-410-000000 Replenish First-Aid 39.93 5668 01/14/26 CabinetsPERS HEALTH 101-55021-410-000000 January Health 304.14 5683 01/14/26 PLATINUM FACILITY SERVICES 101-61051-410-000000 Janitorial Services 1,081.49 5688 01/14/26 - Dec 2025
--------------
Fund 101 Dept 410 Total 1,724.56
Fund 101 Dept 420 Field RentalsCOLONY LANDSCAPE & MAINTENANCE 101-61055-420-000000 Rossotti Field 15,500.00 5698 01/14/26 Maintenance
53 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 4 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
J. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 315.44 5676 01/14/26 Rental & ServicesJ. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 231.44 5676 01/14/26 Rental & ServicesJ. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 315.44 5676 01/14/26 Rental & ServicesJ. W. ENTERPRISES 101-61056-420-000000 Handicap Unit 231.44 5676 01/14/26 Rental & ServicesLONGS CUSTOM DISCING, INC 101-61055-420-000000 Equipment Rental 2,060.00 5702 01/14/26 MIRANDAS LANDSCAPE 101-61055-420-000000 Nov Landscape 1,755.00 5680 01/14/26 Services MIRANDAS LANDSCAPE 101-61055-420-000000 Ford Field Turf 3,569.85 5680 01/14/26 Work Landscape Services
--------------
Fund 101 Dept 420 Total 23,978.61
Fund 101 Dept 510 Public WorksBANK OF AMERICA 101-62014-510-000000 November Credit 398.66 5663 01/14/26 Card Statement
101-65012-510-000000 285.00 5663 01/14/26
CSG CONSULTANTS INC 101-62037-510-000000 Code Enforcements, 4,135.00 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
101-62037-510-000000 7,260.00 5670 01/14/26
LYNGSO GARDEN MATERIALS INC 101-62012-510-000000 Desert Gold Sack 62.34 5679 01/14/26 Garden MaterialsTown Center
PERS HEALTH 101-55021-510-000000 January Health 1,291.10 5683 01/14/26PLATINUM FACILITY SERVICES 101-61054-510-000000 Janitorial Services 2,296.91 5688 01/14/26 - Dec 2025
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 5688 01/14/26 - Dec 2025. Fridays disinfection svcs
PORTOLA VALLEY HARDWARE 101-62014-510-000000 December Statement 99.50 5689 01/14/26 Tools
RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 2014 Nissan Leaf S 1,085.40 5690 01/14/26RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 Nov Fuel Statement 359.09 5690 01/14/26RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 Dec Fuel Statement 355.00 5690 01/14/26UNITED MECHANICAL INC 101-62011-510-000000 HVAC AC/HEAT Repair 1,469.00 5700 01/14/26 & maintenance Replace Fan
UNITED MECHANICAL INC 101-62011-510-000000 HVAC AC/HEAT Repair 1,497.00 5700 01/14/26 & maint Replace Fire ActuatorUNITED MECHANICAL INC 101-62011-510-000000 HVAC AC/HEAT Repair 954.52 5700 01/14/26 & maintenance 54 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 5 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
Backflow Leaking
--------------
Fund 101 Dept 510 Total 21,996.53
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Lysol Disinfectant 58.66 5706 01/14/26 Wipes Dawn Ultra Dishwashing SoapAMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Astrobrights and 36.48 5706 01/14/26 Colored Premium Color Card Stock
AMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Heavy Duty T50 24.87 5706 01/14/26 Stainless Steel Staples
AT&T 101-62021-610-000000 November Statement 63.81 5662 01/14/26 AT&T 101-62021-610-000000 November Statement 190.37 5662 01/14/26AT&T 101-62021-610-000000 November Statement 63.81 5662 01/14/26AT&T CORP DBA ACC BUSINESS 101-62021-610-000000 ACC Division of 735.08 5709 01/14/26 AT&TEthernet/InternetAccess Dec Stmt
AT&T CORP DBA ACC BUSINESS 101-62021-610-000000 ACC Division of 735.08 5709 01/14/26 AT&TEthernet/InternetAccess Nov Stmt
BANK OF AMERICA 101-62305-610-000000 November Credit 2,475.74 5663 01/14/26 Card Statement
101-62301-610-000000 10.48 5663 01/14/26101-62399-610-000000 516.17 5663 01/14/26 BMI 101-62305-610-000000 2025-2026 Music 446.00 5665 01/14/26 License Renewal
CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 585.36 5666 01/14/26 11/8/25 - 12/10/25
101-62022-610-000000 650.91 5666 01/14/26101-62022-610-000000 472.79 5666 01/14/26101-62022-610-000000 125.57 5666 01/14/26101-62022-610-000000 1,661.01 5666 01/14/26 101-62022-610-000000 62.23 5666 01/14/26101-62022-610-000000 41.49 5666 01/14/26 CALPERS 101-55011-610-000000 December UAL CLASSI 13,579.75 5667 01/14/26CALPERS 101-55011-610-000000 December UAL PEPRA 400.17 5667 01/14/26 CINTAS 101-62301-610-000000 Replenish First-Aid 39.90 5668 01/14/26 CabinetsCOMCAST 101-62021-610-000000 WIFI-12.21.2025-01. 250.65 5669 01/14/26

0.2026
COMCAST 101-62021-610-000000 WIFI-12.16.2025-01. 546.14 5669 01/14/26

5.2026
55 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 6 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
COMCAST 101-62021-610-000000 WIFI-11.16.2025-12. 516.51 5669 01/14/26

5.2025
DAILY JOURNAL CORPORATION 101-62309-610-000000 2nd Reading & 281.20 5671 01/14/26 Adoption Ordinance Publication LEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 426.02 5710 01/14/26 Copy Lease
LEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 426.02 5710 01/14/26 Copy Lease
NAVIA BENEFIT SOLUTIONS 101-55025-610-000000 Dec 2025 Monthly Fe 200.00 5682 01/14/26PERS HEALTH 101-55021-610-000000 January Health 974.99 5683 01/14/26PG&E 101-62022-610-000000 PG&E Nov-Dec Usage 3,372.74 5684 01/14/26 101-62022-610-000000 30.55 5684 01/14/26101-62022-610-000000 30,253.45 5684 01/14/26101-62022-610-000000 2,211.72 5684 01/14/26 101-62022-610-000000 1.17 5684 01/14/26101-62022-610-000000 1.17 5684 01/14/26 PITNEY BOWES INC. 101-62307-610-000000 Postage Meter 148.48 5686 01/14/26 Rental, Equipment & Svc 10/02/25 -01/01/26
PLAN JPA 101-63102-610-000000 General Liability 550.52 5687 01/14/26 Claims- Nov 2025 SESAC 101-62305-610-000000 2026 Music License 641.00 5691 01/14/26 STEPFORD 101-62046-610-000000 Monthly Service 3,920.00 5699 01/14/26 Charges 01/01/2026THRU 01/31/2026
STEPFORD 101-62305-610-000000 Veeam Backup and 621.50 5699 01/14/26 Replication for Disaster Recovery - Jan 26
STERICYCLE, LNC. DBA SHRED-LT 101-62301-610-000000 Paper Shredding 130.01 5703 01/14/26 ServicesVERIZON WIRELESS 101-62021-610-000000 December Cellular 855.52 5695 01/14/26WIZIX TECHNOLOGY GROUP, INC. 101-62301-610-000000 Printer 183.60 5712 01/14/26 --------------
Fund 101 Dept 610 Total 69,518.69
--------------
Fund 101 Total 224,116.27
Fund 201 Dept 610 Non-DepartmentalRESOURCES RECYCLING & RECOVERY 201-62327-610-000000 Repayment unspent 2,109.90 5707 01/14/26 funds SB1383OWR2-21-00777/1/21-6/30/22
56 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 7 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 201 Dept 610 Total 2,109.90
--------------
Fund 201 Total 2,109.90
Fund 203 Dept 210 Police ServicesPORTOLA VALLEY SCHOOL DISTRICT 203-62205-210 Public Safety 2,445.00 5714 01/14/26 --------------
Fund 203 Dept 210 Total 2,445.00
--------------
Fund 203 Total 2,445.00
Fund 205 Dept 510 Public WorksPLATINUM FACILITY SERVICES 205-61054-510-000000 Janitorial Services 1,110.27 5688 01/14/26 - Dec 2025
--------------
Fund 205 Dept 510 Total 1,110.27
--------------
Fund 205 Total 1,110.27
Fund 206 Dept 510 Public WorksINTERSTATE TRAFFIC CNTRL 206-61013-510-000000 Sign Custom 198.91 5675 01/14/26 Littering Fine THE DAVEY TREE EXPERT COMPANY 206-61016-510-000000 Tree Removal 1,200.00 5701 01/14/26 --------------
Fund 206 Dept 510 Total 1,398.91
--------------
Fund 206 Total 1,398.91
Fund 211 Dept 710 Roads & Right-of-WayCSG CONSULTANTS INC 211-74011-710-RESURF Code Enforcements, 1,920.00 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
57 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 8 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
--------------
Fund 211 Dept 710 Total 1,920.00
--------------
Fund 211 Total 1,920.00
Fund 222 Dept 310 Planning DivisionGOOD CITY COMPANY 222-62039-310 Planning Consultant 704.00 5672 01/14/26 Services - Oct 2025 --------------
Fund 222 Dept 310 Total 704.00
--------------
Fund 222 Total 704.00
Fund 701 Dept 340 Customer DepositsBILL HAMILTON ROOFING 701-62325-340 Deposit Refund - 40 1,000.00 5664 01/14/26 Palmer Ln
BILL HAMILTON ROOFING 701-62325-340 Deposit Refund - 1,000.00 5664 01/14/26 500 Portola Rd
CEO CONSTRUCTION 701-62325-340 Deposit Refund - 9 5,000.00 5721 01/14/26 Buck Meadow Dr
CHC CONSULTING, LLC 701-63012-340 Engineering Deposit 4,000.00 5716 01/14/26 Refund - 75 SausalDr
CHC CONSULTING, LLC 701-63012-340 Engineering Deposit 4,000.00 5716 01/14/26 Refund - 75 SausalDr
CINNAMON ENERGY SYSTEMS 701-63012-340 Cancelled Permit 355.00 5720 01/14/26 Refund -255 GoldenHills Dr
CSG CONSULTANTS INC 701-62041-340 Code Enforcements, 20,452.90 5670 01/14/26 Inspections, Plan & Bldg, Permit Tech,
701-62041-340 1,040.00 5670 01/14/26
DOBEL CONSTRUCTION 701-62325-340 Deposit Refund - 4,500.00 5722 01/14/26 501 Wayside DrGOOD CITY COMPANY 701-62041-340 Planning Consultant 29,357.50 5672 01/14/26 Services - Oct 2025 701-62041-340 1,628.00 5672 01/14/26
GOOD CITY COMPANY 701-62041-340 Planning Consultant 15,683.75 5672 01/14/26 Services - Nov 2025 701-62041-340 5,067.50 5672 01/14/26
58 apackfnd2 Town of Portola Valley mmagahiz 01/08/2026 12:55 Page 9 Checks by Fund - 01/14/26 to 01/14/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number Date
Formatted
KUTZMANN & ASSOCIATES 701-62041-340 Nov 25 Plan Checks 120.00 5678 01/14/26MARCIN PAWLOWSKI 701-63012-340 Deposit Refund - 130.00 5697 01/14/26 112 Stonegate Rd
MARCIN PAWLOWSKI 701-63012-340 Deposit Refund - 324.50 5697 01/14/26 112 Stonegate Rd
PINNACLE BUILDING & DESIGN 701-62325-340 Deposit Refund - 1,000.00 5685 01/14/26 501 Portola Rd Unit 9H
--------------
Fund 701 Dept 340 Total 94,659.15
--------------
Fund 701 Total 94,659.15
--------------
**** Grand Total 328,463.50
* * * End of Report * * *
59 .
apapdinv2 mmagahiz Town of Portola Valley Page 1
12:54 01/08/26 Paid Invoices by Date
From: 01/14/2026 to 01/14/2026
Check Check Special Information Net Check Total Invoice Number Date Number Amount Invoices
Paid
Vendor: 20 ALLIANT INSURANCE SERVICES
01/14/26 5661 Premium Town Event Liability Insurance Trivia Night 598.00 299.00 3307394 Premium Town Event Liability Insurance Volunteer Appr. 299.00 3339172 Vendor: 41 AT&T
5662 November Statement 317.99 63.81 000024472284
November Statement 63.81 000024472286November Statement 190.37 000024472285 Vendor: 44 BANK OF AMERICA
5663 November Credit Card Statement 4,361.05 4,361.05 1388-NOV25 Vendor: 55 BILL HAMILTON ROOFING
5664 Deposit Refund - 40 Palmer Ln 2,000.00 1,000.00 BLDR0307-2025 Deposit Refund - 500 Portola Rd 1,000.00 BLDR0320-2025
Vendor: 59 BMI
5665 2025-2026 Music License Renewal 446.00 446.00 62249163 Vendor: 78 CALIFORNIA WATER SERVICE CO
5666 Water Service 11/8/25 - 12/10/25 3,599.36 3,599.36 NOV-2025 Vendor: 80 CALPERS
5667 December UAL CLASSIC 32,839.30 13,579.75 100000018134748 December UAL PEPRA 400.17 100000018134759November Retirement- CLASSIC 10,324.88 100000018090665November Retirement- PEPRA 8,534.50 100000018090684 Vendor: 105 CINTAS
5668 Replenish First-Aid Cabinets 79.83 79.83 5309184913 Vendor: 124 COMCAST
5669 WIFI-12.21.2025-01.20.2026 1,313.30 250.65 1945-JAN26 WIFI-11.16.2025-12.15.2025 516.51 7290-NOV25WIFI-12.16.2025-01.15.2026 546.14 7290-DEC25 Vendor: 135 CSG CONSULTANTS INC
5670 Code Enforcements, Inspections, Plan & Bldg, Permit Tech, 61,420.40 61,420.40 NOV-2025 Vendor: 142 DAILY JOURNAL CORPORATION
5671 2nd Reading & Adoption Ordinance Publication 281.20 281.20 B3990481 Vendor: 195 GOOD CITY COMPANY
5672 Planning Consultant Services - Oct 2025 82,801.75 47,602.25 4475 60 .
apapdinv2 mmagahiz Town of Portola Valley Page 2
12:54 01/08/26 Paid Invoices by Date
From: 01/14/2026 to 01/14/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
01/14/26 5672 Planning Consultant Services - Nov 2025 82,801.75 35,199.50 4491 Vendor: 214 HINDERLITER DE LLAMAS & ASSOC
5673 Contract Services Sales Tax Oct-Dec 2025 751.53 751.53 SIN057215 Vendor: 218 MISSIONSQUARE RETIREMENT
5674 Deferred Comp - Dec 15, 2025 2,954.41 1,267.77 DEC-202515 Deferred Comp - Dec 31, 2025 1,686.64 DEC-202531
Vendor: 227 INTERSTATE TRAFFIC CNTRL
5675 Sign Custom Littering Fine 198.91 198.91 273766
Vendor: 234 J. W. ENTERPRISES
5676 Handicap Unit Rental & Services 1,093.76 315.44 270332 Handicap Unit Rental & Services 231.44 270333Handicap Unit Rental & Services 315.44 270935Handicap Unit Rental & Services 231.44 270936 Vendor: 261 JON MYERS
5677 Field Rental Deposit Refund 500.00 500.00 PROF-25-50 Vendor: 276 KUTZMANN & ASSOCIATES
5678 Nov 25 Plan Checks 120.00 120.00 2931318
Vendor: 293 LYNGSO GARDEN MATERIALS INC
5679 Desert Gold Sack Garden Materials Town Center 62.34 62.34 58418 Vendor: 324 MIRANDAS LANDSCAPE
5680 Nov Landscape Services 5,324.85 1,755.00 2652
Ford Field Turf Work Landscape Services 3,569.85 2693
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5681 Navia Benefit 12/15/2025 961.66 480.83 12152025
Navia Benefit 12/31/2025 480.83 12312025
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5682 Dec 2025 Monthly Fee 200.00 200.00 11048769
Vendor: 364 PERS HEALTH
5683 January Health 19,612.02 19,612.02 100000018155294 Vendor: 367 PG&E
5684 PG&E Nov-Dec Usage 35,870.80 35,870.80 NOV-DEC-2025 61 .
apapdinv2 mmagahiz Town of Portola Valley Page 3
12:54 01/08/26 Paid Invoices by Date
From: 01/14/2026 to 01/14/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 372 PINNACLE BUILDING & DESIGN
5685 Deposit Refund - 501 Portola Rd Unit 9H 1,000.00 1,000.00 BLDR0140-2024 Vendor: 373 PITNEY BOWES INC.
5686 Postage Meter Rental, Equipment & Svc 10/02/25 - 01/01/26 148.48 148.48 1028731237 Vendor: 374 PLAN JPA
5687 General Liability Claims- Nov 2025 550.52 550.52 PLAN-0466 Vendor: 375 PLATINUM FACILITY SERVICES
5688 Janitorial Services - Dec 2025 4,936.68 4,488.67 52025 Janitorial Services - Dec 2025. Fridays disinfection svcs 448.01 52026 Vendor: 376 PORTOLA VALLEY HARDWARE
5689 December Statement Tools 99.50 99.50 193-DEC25
Vendor: 403 RON RAMIES AUTOMOTIVE INC.
5690 Nov Fuel Statement 1,799.49 359.09 G20251130-4
Dec Fuel Statement 355.00 G20251231-22014 Nissan Leaf S 1,085.40 82284 Vendor: 423 SESAC
5691 2026 Music License 641.00 641.00 144330 2026
Vendor: 437 SMALL BUSINESS BENEFIT PLAN TR
5692 Dental/Vision 2,118.40 2,118.40 JAN-2026
Vendor: 445 STANDARD INSURANCE CO.
5693 LTD/Life Premium 543.13 543.13 2025-DEC
Vendor: 448 STATE COMP INSURANCE FUND
5694 Premium Surcharges 12/06/2025-01/06/2026 1,560.08 1,560.08 1003223360 Vendor: 489 VERIZON WIRELESS
5695 December Cellular 855.52 855.52 6131928713
Vendor: 547 ALPINE W. MENLO LITTLE LEAGUE
5696 Deposit refund PROF-25-40 500.00 500.00 PROF-25-40 Vendor: 651 MARCIN PAWLOWSKI
5697 Deposit Refund - 112 Stonegate Rd 454.50 130.00 PLNFNCE00112025 Deposit Refund - 112 Stonegate Rd 324.50 PLNFNCE00132025 Vendor: 813 COLONY LANDSCAPE & MAINTENANCE
62 .
apapdinv2 mmagahiz Town of Portola Valley Page 4
12:54 01/08/26 Paid Invoices by Date
From: 01/14/2026 to 01/14/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
01/14/26 5698 Rossotti Field Maintenance 15,500.00 15,500.00 352382 Vendor: 860 STEPFORD
5699 Monthly Service Charges 01/01/2026 THRU 01/31/2026 4,541.50 3,920.00 2601001 Veeam Backup and Replication for Disaster Recovery - Jan 26 621.50 2601002 Vendor: 914 UNITED MECHANICAL INC
5700 HVAC AC/HEAT Repair & maintenance Replace Fan 3,920.52 1,469.00 110476 HVAC AC/HEAT Repair & maint Replace Fire Actuator 1,497.00 110478HVAC AC/HEAT Repair & maintenance Backflow Leaking 954.52 110495 Vendor: 972 THE DAVEY TREE EXPERT COMPANY
5701 Tree Removal 1,200.00 1,200.00 920130389
Vendor: 1107 LONGS CUSTOM DISCING, INC
5702 Equipment Rental 2,060.00 2,060.00 12047
Vendor: 1118 STERICYCLE, LNC. DBA SHRED-LT
5703 Paper Shredding Services 130.01 130.01 8013021937
Vendor: 1122 AARON KATZ
5704 Refund Field Deposit 500.00 500.00 PROF-25-39
Vendor: 1150 PVSC
5705 Field Rental Deposit Refund 500.00 500.00 PROF-25-42 Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5706 Lysol Disinfectant Wipes Dawn Ultra Dishwashing Soap 120.01 58.66 1HQ3-NG3T-JPLV Astrobrights and Colored Premium Color Card Stock 36.48 1PY7-KQD6-RQ4FHeavy Duty T50 Stainless Steel Staples 24.87 1YQX-GJLL-LWXX Vendor: 1168 RESOURCES RECYCLING & RECOVERY
5707 Repayment unspent funds SB1383 OWR2-21-0077 7/1/21-6/30/22 2,109.90 2,109.90 0000001677051 Vendor: 1170 AMAR PATEL
5708 Deposit refund PROF-25-38 500.00 500.00 PROF-25-38 Vendor: 1186 AT&T CORP DBA ACC BUSINESS
5709 ACC Division of AT&T Ethernet/Internet Access Nov Stmt 1,470.16 735.08 9259078016 ACC Division of AT&T Ethernet/Internet Access Dec Stmt 735.08 5394050117 Vendor: 1195 LEAF CAPITAL FUNDING, LLC
5710 Toshiba Printer Copy Lease 852.04 426.02 19372687
Toshiba Printer Copy Lease 426.02 19531068
63 .
apapdinv2 mmagahiz Town of Portola Valley Page 5
12:54 01/08/26 Paid Invoices by Date
From: 01/14/2026 to 01/14/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1210 AMERICAN YOUTH SOCCER ORG
5711 Deposit Refund - Field Rental 500.00 500.00 PROF-25-41 Vendor: 1216 WIZIX TECHNOLOGY GROUP, INC.
5712 Printer 183.60 183.60 555163
Vendor: 1221 ZOTTS LLC
5713 Deposit Refund - Ford Field Rental 300.00 100.00 PROF-25-61 Deposit Refund - Ford Field Rental 100.00 PROF-25-66Deposit Refund - Ford Field Rental 100.00 PROF-25-68 Vendor: 1252 PORTOLA VALLEY SCHOOL DISTRICT
5714 Public Safety 2,445.00 2,445.00 259062
Vendor: 1277 TESSA BERMAN ALLEN
5715 Deposit Refund - Picnic Table 100.00 100.00 PROF-25-65 Vendor: 1305 CHC CONSULTING, LLC
5716 Engineering Deposit Refund - 75 Sausal Dr 8,000.00 4,000.00 PW0010-2023 Engineering Deposit Refund - 75 Sausal Dr 4,000.00 PW0015-2023 Vendor: 1307 STEPHANIE BOYAR
5717 Deposit Refund - Picnic Table 100.00 100.00 PROF-25-60 Vendor: 1308 ALISHA TOLANI
5718 Deposit Refund - Picnic Table 100.00 100.00 PROF-25-59 Vendor: 1309 TOWN OF COLMA
5719 Council Dinner Mary Hufty 60.00 60.00 12192025
Vendor: 1310 CINNAMON ENERGY SYSTEMS
5720 Cancelled Permit Refund -255 Golden Hills Dr 355.00 355.00 BLSP0060-2025 Vendor: 1311 CEO CONSTRUCTION
5721 Deposit Refund - 9 Buck Meadow Dr 5,000.00 5,000.00 BLDR0104-2022 Vendor: 1312 DOBEL CONSTRUCTION
5722 Deposit Refund - 501 Wayside Dr 4,500.00 4,500.00 BLDR0052-2023 Vendor: 1313 TOM KIPPOLA
5723 Deposit Refund - Field Rental 500.00 500.00 PROF-25-35 Check Date Totals 328,463.50
64 Grand Total 328,463.50
65 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: January 14, 2026
RE: Approve Appointment of Christopher Morace to the Conservation Committee

RECOMMENDATION
Staff recommends that the Town Council consider and appoint Christopher Morace to Conservation Committee.

DISCUSSION
The Conservation Committee currently has one vacancy. The committee received one application which was shared with the Chair. After discussion with the Mayor, the Chair recommends appointing Christopher Morace.

ATTACHMENTS

1. Committee Application
66 67
Attachment 1

TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Sarah Cawrse, Planning and Building Director
DATE: January 14, 2026
RE: Consider Waiving Further Reading and Adopting an Ordinance of the Town of Portola Valley Repealing and Replacing Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Portola Valley Municipal Code Adopting by Reference the 2025 California Building Standards Code with Local Amendments and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA)

RECOMMENDATION
Staff recommends that the Town Council waive further reading and adopt an Ordinance of the Town of Portola Valley Repealing and Replacing Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Portola Valley Municipal Code Adopting by Reference the 2025 California Building Standards Code with Local Amendments and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA).

BACKGROUND
On November 12, 2025, the Town Council introduced the Ordinance of the Town of Portola Valley Repealing and Replacing Chapter 15.04 [Building Code] of Title 15 {Buildings and Construction] of the Portola Valley Municipal Code Adopting by Reference the 2025 California Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Referenced Standards Codes with Local Amendments and Determining that the Project is Exempt under the California Environmental Quality Act (CEQA).The Ordinance is provided as Attachment 1. The Town Council adopted Resolution No. 2982-2025. 2982- 2025 making Findings of Fact regarding the need for the modifications to the provisions of the 2025 California Building Standards Code made in the Portola Valley Municipal Code.

The Town Council made modifications to the Ordinance at the meeting. These modifications are provided in redline format in Attachment 2. Specific changes include:

Removal of the requirement that a dedicated 240-volt branch circuit shall be installed within three (3) feet from the existing water heater location and shall be rated at 30 amps minimum.

Removal of requirement to install graywater “ready” infrastructure.

Additionally, staff added language about the CEQA exemption determination to the title of the Ordinance.

The CEQA language is included in the Ordinance under Section 17 Environmental Review.

DISCUSSION
This agenda item presents the Town Council with the consideration of waiving further reading and adopting the Ordinance.

The 2025 CBSC goes into effect on January 1, 2026 and all applications for building 68 permits submitted after January 1, 2026 will be subject to the 2025 CBSC. If the Council adopts this ordinance on January 14, 2026, the local amendments will go into effect 30 days thereafter.

FISCAL IMPACT
There is no fiscal impact from this action.

ATTACHMENTS

1. Ordinance

2. Ordinance with Redline of Changes
69 ORDINANCE NO. 2025-____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
PORTOLA VALLEY REPEALING AND REPLACING CHAPTER 15.04
[BUILDING CODE] OF TITLE 15 [BUILDINGS AND CONSTRUCTION] OF

THE PORTOLA VALLEY MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL,

ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, WILDLAND-URBAN

INTERFACE, HISTORICAL, FIRE, EXISTING BUILDING, GREEN

BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH

LOCAL AMENDMENTS AND DETERMINING THE PROJECT IS EXEMPT

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
The Town Council of the Town of Portola Valley does ordain as follows:

SECTION 1: FINDINGS: The Town Council of the Town of Portola Valley finds and declares as follows:
(a) Health and Safety Code Section 18941.5, with reference to Section 17958.7, allows for more restrictive local amendments to the current California Building Standards Code (“Building Codes”) that are reasonably necessary because of local climatic, geological, or topographical conditions.
(b) The Portola Valley Town Council expressly declares that these proposed amendments to the Building Codes are reasonably necessary because of local climatic, topographical, and geological conditions pursuant to Health and Safety Code Sections 18941.5 and 17958.5, and the Town Council hereby adopts the findings of reasonable necessity as set forth in the Resolution accompanying this ordinance.
(c) Express findings that these modifications to the Building Codes are reasonably necessary are hereby made and will be filed with the California Building Standards Commission in accordance with California Health and Safety Code Section 17958.7 before this ordinance takes effect.
(d) Health and Safety Code Sections 17958, 17958.5 and 17958.7, as modified by AB 130, allow local jurisdictions to make changes to state building standards affecting residential units so long as those changes meet one or more conditions.
(e) The Portola Valley Town Council expressly declares that the Town’s modifications to the Building Codes that affect residential units satisfy one or more of the conditions set out in Health and Safety Code Sections 17958, 17958.5 and 17958.7, as modified by AB 130 (the “AB 130 conditions”), and the Town Council hereby adopts the findings related to the AB 130 conditions as set forth in the Resolution accompanying this ordinance. (f) Pursuant to Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code, as modified by AB 130, the two-way air conditioning and electric-readiness changes to building standards affecting residential units in the 2025 California Green Building Standards Code are necessary to implement the Town’s local code amendment adding a two-way air conditioning and electric-readiness requirement. This local code amendment is adopted to 70 Attachment 1
align with the Town’s General Plan Sustainability Element adopted in 2009, permits mixedfuel residential construction consistent with federal law, and incentivizes all-electric construction, as part of the Town’s adopted greenhouse gas emissions reduction strategy in its General Plan Sustainability Element. Express findings that these changes satisfy the requirements of Condition 5 added by AB 130 are hereby made and will be filed with the California Building Standards Commission in accordance with California Health and Safety Code Section 17958.7 before this ordinance takes effect. (g) In accordance with Public Resources Code Section 25402.1(h)(2) and Section 10-106 of the 2025 California Administrative Code (Cal. Code Regs. Title 24, Part 1), the Town Council has found that the Town’s two-way air conditioning reach code modifications to the energy standards in the California Green Building Standards Code described herein are costeffective, and that the modifications will require the diminution of energy consumption levels permitted by the Energy Code. The Town Council’s findings of cost-effectiveness and energy savings will be filed with the California Energy Commission in accordance with Public Resources Code Section 25402.1(h)(2) and Title 24 Section 10-106 before this ordinance takes effect.

SECTION 2: REPEAL OF CODE: Sections 15.04.010 [Building Code]; 15.04.020 [Amendments to the California Building Code]; 15.04.030 [Administration of the California Residential Code]; 15.04.040, 15.04.050, 15.04.070 [Reserved]; 15.04.060 [Amendments to the California Plumbing Code]; 15.04.080 [Amendments to the California Green Building Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code are hereby repealed.

SECTION 3: ADOPTION OF CODE: Section 15.04.010 [Building Code] of Chapter

15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

The town's building code is comprised of the following uniform codes:

A. 2025 California Administrative Code (Part 1 of Title 24) California Code of Regulations, California Building Standards Commission; and B. 2025 California Building Code, Volumes 1 and 2 (Part 2 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 International Building Code (IBC) published by the International Code Council (ICC), with modifications; and
C. 2025 California Residential Code (Part 2.5 of Title 24) California Code of Regulations, California Building Standards Commission and Appendices:

Appendix BF: Patio Covers; Appendix BG: Sound Transmission and Appendix CI:

Swimming Pool Safety Act, based on the 2024 International Residential Code (IRC) published by the International Code Council, with modifications; and 71 D. 2025 California Electrical Code (Part 3 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2023 National Electrical Code (NEC) published by the National Fire Protection Association; and
E. 2025 California Mechanical Code (Part 4 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 Uniform Mechanical Code (UMC) published by the International Association of Plumbing and Mechanical Officials (IAPMO); [and]
F. 2025 California Plumbing Code (Part 5 of Title 24) California Code of Regulations, California Building Standards Commission based upon the 2024 Uniform Plumbing Code (UPC) published by the International Plumbing and Mechanical Officials (IAPMO) and Appendix K with modifications; [and] G. 2025 California Energy Code (Part 6 of Title 24) California Code of Regulations, California Building Standards Commission; and
H. 2025 California Wildland-Urban Interface Code (Part 7 of Title 24) Adopted by the Building Standards Commission with modifications.

I. 2025 California Historical Building Code (Part 8 of Title 24), California Code of Regulations, California Building Standards Commission; and J. 2025 California Fire Code (Part 9 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 International Fire Code (IRC) published by the International Code Council; and K. 2025 California Existing Building Code (Part 10 of Title 24) California Code of Regulations, California Building Standards Commission; and L. 2025 Green Building Standards Code (Cal Green) (Part 11 of Title 24) California Code of Regulations, California Building Standards Commission with modifications; and
M. 2025 California Referenced Standards Code (Part 12 of Title 24) Adopted by the Building Standards Commission.

SECTION 4: ADOPTION AND AMENDMENT OF BUILDING CODE. Section

15.04.020 [Amendments to the California Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.020 – Adoption of and Amendments to the California Building Code.

A. The 2025 California Building Code, Title 24, Part 2, Volume 1 and 2, referred to throughout this Chapter as the "Building Code," is hereby referred to and, except as to additions, deletions and amendments hereinafter described, such code is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Building Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Building Code are 72 reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 101.1 of the California Building Code is hereby amended to read as follows:
[A] 101.1 Title.

These regulations shall be known as the Building Code of the Town of Portola Valley, hereinafter referred to as “this code”.

C. Subsection 105.2 of the California Building Code is hereby amended to read as follows:
[A] 105.2 Work exempt from permit.

Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:

1. One-story detached accessory building used as a tool or storage shed, playhouse, and similar use provided the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit.

2. Nonfixed and movable fixtures, cases, racks, counters and partitions not over five feet nine inches (1753 mm) in height

3. Retaining walls that are not over four feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or III-A Liquids.

4. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18 925 L) and the ratio of height to diameter or width does is not greater than 2:1.

5. Platforms and walks, not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and are not part of an accessible route.

6. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

7. Window awnings in Group R, Division 3 (Single Family Residence), and Group U (Private Garage) Occupancies, supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

8. Prefabricated swimming pools accessory to a Group R, Division 3 Occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18 925 73 L) and are installed entirely above ground.

9. Swings, temporary sports devices, and other playground equipment accessory to detached one- and two-family dwellings.

D. Subsection 109.6 of the California Building Code is hereby amended to read as follows:
[A] 109.6 Refunds.

The Building Official may authorize refunding of:

1. Any fee paid hereunder, which was erroneously paid or collected.

2. Not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code.

3. Not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or cancelled before any plan reviewing is done.

The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

E. Subsection 111.3 of the California Building Code is hereby amended to read as follows:
[A] 111.3 Temporary occupancy.

The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. Even if a temporary occupancy permit has been obtained, in no event shall a building be sold or transferred until the final inspection has been signed by the town's building official.

A. Upon request, the town's building official shall provide an applicant with an application for temporary occupancy permit and a list of the town's minimum requirements for temporary occupancy permit. The minimum requirements for temporary occupancy permit shall be developed by the town's building official at their sole discretion.

B. The town's building official may at their sole discretion issue a temporary occupancy permit for the use of a portion or portions of a building if, and only if, the applicant provides a surety deposit in the form of a letter of credit from a savings institution and made payable to the town of Portola Valley or a cashier's check in the amount of ten thousand dollars.

1. Any costs of the town in enforcing the terms of the temporary occupancy permit or removing occupants from the premises shall be deducted from the surety deposit. If the costs to the town exceed the amount of the surety deposit, the 74 applicant shall be responsible for immediately paying the town any deficiency.

2. The town may in its sole discretion require further deposits or bonds, in an amount not to exceed the cost of completion of the project, plus up to twenty percent to cover any costs incurred by the town in completing the project.

C. The duration of a temporary occupancy permit shall not be more than one year from the date of approval of the temporary occupancy permit. Failure to complete the project within the lesser of one year or the time period indicated on the temporary occupancy permit may result in the immediate revocation of the temporary occupancy permit and eviction from the premises.

D. If the project is not completed in the time set forth in the temporary occupancy permit, which in no event shall exceed one year, the applicant shall show cause for the failure to complete the project and submit a schedule for completion. The applicant must show cause and present a schedule to the town's building official within ten days of the expiration of the temporary occupancy permit or no extension or reinstatement of the temporary occupancy permit will be allowed. The town's building official shall have sole discretion whether to revoke or extend the temporary occupancy permit in light of the evidence concerning the failure to complete the project. The town's building official shall have sole discretion as whether or not the revised scheduled is acceptable. Within ten days of the applicant presenting evidence and a revised schedule, the town's building official shall either extend or revoke the temporary occupancy permit.

E. If a temporary occupancy permit is revoked, the utilities will be disconnected from the project and abatement proceeding may occur in accordance with the town's municipal code and local, state and federal rules and regulations.

F. Subsection 113.1 of the California Building Code is hereby amended to read as follows:
[A] 113.1 General.

In order to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be the Town Council. The board shall render all findings in writing to the appellant with a duplicate copy to the building official.

G. Subsection 114.4 of the California Building Code is hereby amended to read as follows:
[A] 114.4 Violation penalties.

Any person who commences any work for which a permit is required, such as, but not limited to: grading, demolition, or on a building, structure, electrical, gas, mechanical, fire protection or plumbing system before obtaining the necessary permits shall be subject to a fee established by fee resolution that shall be in addition to the required permit fees.

Double Building Permit Fees will apply at a minimum of $500.00 plus $500.00 fine may be added for each violation (type of construction) where a building 75 permit should have been issued.

H. Subsection 903.2 of the California Building Code is hereby added to read as follows:
903.2 Where required.

An approved automatic sprinkler system in buildings and structures shall be provided in the locations described in 903.2.1 through 903.2.12 and Sections 903.2.14 through 903.2.21.

Exceptions:

1. An approved automatic sprinkler system shall not be required in existing structures where repairs, alterations, additions and additions that include alterations are made to unsprinklered, existing buildings when building permit(s) have been issued within any 12-month period that collectively do not exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent. The following guidance shall be used to calculate these percentages:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns,
beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination
of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).

I. Subsection 1031.2 of the California Building Code is hereby amended to read 76 as follows:
1031.2 Where required.

In addition to the means of egress required by this chapter, emergency escape and rescue openings shall be provided in Group R occupancies.

Basements and sleeping rooms below the fourth story above grade plane shall have not fewer than one emergency escape and rescue opening in accordance with this section.

Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room but shall not be required in adjoining areas of the basement. Such openings shall open directly into a public way or to a yard or court that opens to a public way.

Exceptions:

1. In group R-1 and R-2 occupancies constructed of Type I, Type IIA, Type IIIA or Type IV construction equipped throughout with an approved automatic sprinkler system in accordance with Section 903.3.1.1.

2. Group R-2.1 occupancies meeting the requirements for delayed egress in accordance with Section 1010.2.13 may have operable windows that are breakable in sleeping rooms permanently restricted to a maximum of 4-inch open position.

3. Basements with a ceiling height of less than 80 inches (2032 mm) shall not be required to have emergency escape and rescue openings.

4. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that opens to a public way.

5. Basements without habitable spaces and having not more than 200 square feet (18.6 m2) in floor area shall not be required to have emergency escape and rescue openings.

6. Storm shelters are not required to comply with this section where the shelter is constructed in accordance with ICC 500.

J. Section 1405.1 of the California Building Code is hereby amended to read as follows:
1405.1 Combustible exterior wall coverings.

Exterior wall coverings shall be of noncombustible materials.

Exception: Alterations to existing exterior wall coverings that affect less than 10% of the exterior of the building.
77 K. Section 1505.1 of the California Building Code is hereby amended to read as follows:
[BF] 1505.1 General.

The minimum roof coverings installed on buildings shall be Class A rated tested in accordance with ASTM E108 or UL 790 such as concrete, tile, metal or slate. Wood roof coverings are prohibited.

Exception:

1. Roof covering replacement that affects 25% or less of the building structure.

L. Table 2308.10.1 of section 2308.10 of the California Building Code is hereby amended as follows:

The title of Table 2308.10.1 is amended to read:

Table 2308.10.1 Wall Bracing Requirements
Footnotes are added as follows:

Footnotes “f” and “g” are added to Table 2308.10.1, to read:
f. Methods PBS, HPS, and SFB are not permitted in Seismic Design Categories D or E.
g. Methods GB, DWB and PCP are not permitted in Seismic Design Category E.

SECTION 5: ADOPTION AND AMENDMENT OF RESIDENTIAL CODE. Section

15.04.030 [Amendments to California Residential Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

Section 15.04.030 – Adoption of and Amendments to the California Residential Code.

A. The 2025 California Residential Code, Title 24, Part 2.5, referred to throughout this Chapter as the "Residential Code," is hereby referred to and, except as to additions, deletions and amendments hereinafter described, such code is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Residential Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Residential Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.
78 B. Subsection R101.1 of the California Residential Code is hereby amended to read as follows:

R101.1 Title.

These regulations shall be known as the Residential Code for One- and Twofamily Dwellings of the Town of Portola Valley, hereinafter referred to as “this code”.

C. Subsection R105.2 of the California Residential Code is hereby amended to read as follows:

R105.2 Work exempt from permit.

Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:

1. Other than storm shelters, one-story detached accessory structures, provided the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Part 7 California Wildland-Urban Interface Code, despite exemption from permit.

2. Retaining walls that are not over four feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge .

3. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18 927 L) and the ratio of height to diameter or width does not exceed 2:1.

4. Platforms and walks, not more than 30 inches above grade and not over any basement or story below.

5. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

6. Window awnings supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

7. Prefabricated swimming pools that are less than 24 inches (210 mm) deep.

Swings, temporary sports devices, and other playground equipment accessory to detached one- and two-family dwellings.

8. Decks not exceeding 200 square feet (18.58 m2) in area, that are not more than 30 inches (762 mm) above grade at any point, are not attached to a dwelling or townhouse and do not serve the exit door required by Section 318.4.

Electrical:

1. Listed cord-and-plug connected temporary decorative lighting.

2. Reinstallation of attachment plug receptables but not the outlets therefor. 79 3. Replacement of branch circuit overcurrent devices of the required capacity in the same location.

4. Electrical wiring, devices, appliances, apparatus or equipment operating at less than 25 volts and not capable of supplying more than 50 watts of energy.

5. Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles.

Gas:

1. Portable heating, cooking or clothes drying appliances.

2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

3. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power grid.

Mechanical:

1. Portable heating appliances.

2. Portable ventilation appliances.

3. Portable cooling units.

4. Steam, hot- or chilled-water piping within any heating or cooling equipment regulated by this code.

5. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

6. Portable evaporative coolers.

7. Self-contained refrigeration systems containing 10 pounds (4.54 kg) or less of refrigerant or that are actuated by motors of 1 horsepower (746 W) or less.

8. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power gride.

Plumbing:

1. The stopping of leaks in drains, water, soil, waste or vent pipe; provided, however, that if any concealed trap, drainpipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code.

2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures, and the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. 80 D. Subsection R108.5 of the California Residential Code is hereby amended to read as follows:

R108.5 Refunds.

The Building Official may authorize refunding of:

1. Any fee paid hereunder, which was erroneously paid or collected.

2. Not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code.

3. Not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or cancelled before any plan reviewing is done.

The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

E. Subsection R110.3 of the California Residential Code is hereby amended to read as follows:

R110.3 Temporary occupancy.

The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. Even if a temporary occupancy permit has been obtained, in no event shall a building be sold or transferred until the final inspection has been signed by the town's building official.

A. Upon request, the town's building official shall provide an applicant with an application for temporary occupancy permit and a list of the town's minimum requirements for temporary occupancy permit. The minimum requirements for temporary occupancy permit shall be developed by the town's building official at their sole discretion.

B. The town's building official may at their sole discretion issue a temporary occupancy permit for the use of a portion or portions of a building if, and only if, the applicant provides a surety deposit in the form of a letter of credit from a savings institution and made payable to the town of Portola Valley or a cashier's check in the amount of ten thousand dollars.

1. Any costs of the town in enforcing the terms of the temporary occupancy permit or removing occupants from the premises shall be deducted from the surety deposit. If the costs to the town exceed the amount of the surety deposit, the applicant shall be responsible for immediately paying the town 81 any deficiency.

2. The town may in its sole discretion require further deposits or bonds, in an amount not to exceed the cost of completion of the project, plus up to twenty percent to cover any costs incurred by the town in completing the project.

C. The duration of a temporary occupancy permit shall not be more than one year from the date of approval of the temporary occupancy permit. Failure to complete the project within the lesser of one year or the time period indicated on the temporary occupancy permit may result in the immediate revocation of the temporary occupancy permit and eviction from the premises.

D. If the project is not completed in the time set forth in the temporary occupancy permit, which in no event shall exceed one year, the applicant shall show cause for the failure to complete the project and submit a schedule for completion.

The applicant must show cause and present a schedule to the town's building official within ten days of the expiration of the temporary occupancy permit or no extension or reinstatement of the temporary occupancy permit will be allowed. The town's building official shall have sole discretion whether to revoke or extend the temporary occupancy permit in light of the evidence concerning the failure to complete the project. The town's building official shall have sole discretion as whether or not the revised
scheduled is acceptable. Within ten days of the applicant presenting evidence and a revised schedule, the town's building official shall either extend or revoke the temporary occupancy permit.

E. If a temporary occupancy permit is revoked, the utilities will be disconnected from the project and abatement proceeding may occur in accordance with the town's municipal code and local, state and federal rules and regulations.

F. Subsection R112.1 of the California Residential Code is hereby amended to read as follows:

R112.1 General.

In order to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be the Town Council. The board shall render all findings in writing to the appellant with a duplicate copy to the building official.

G. Subsection R113.4 of the California Residential Code is hereby amended to read as follows:

R113.4 Violation penalties.

Any person who commences any work for which a permit is required, such as, but not 82 limited to: grading, demolition, or on a building, structure, electrical, gas, mechanical, fire protection or plumbing system before obtaining the necessary permits shall be subject to a fee established by fee resolution that shall be in addition to the required permit fees.

Double Building Permit Fees will apply at a minimum of $500.00 plus $500.00 fine may be added for each violation (type of construction) where a building permit should have been issued.

H. Subsection R301.2 of the California Residential Code is hereby amended to read as follows:

R301.2 Climatic and geographic design criteria.

Buildings shall be constructed in accordance with the provisions of this code as limited by the provisions of this section. Additional criteria shall be established by the local jurisdiction and set forth in Table R301.2.

CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA
GROUND
SNOW
LOAD

WIND DESIGN SEISMIC
DESIGN Speed CATEGORYf d (mph) Topographic
effectsk
Special wind
regionl
Wind-borne
debris zonem
No 91 -102 (Risk
category
dependent)
No No No D-E

SUBJECT TO DAMAGE FROM ICE

BARRIER
UNDERLAYMENT
REQUIREDh
FLOOD
HAZARDSg
AIR

FREEZING
INDEXi
MEAN
ANNUAL Weathering TEMPj a
Frost
line
depthb
Termitec
No No No No PV Muni
Code
Section

18.32 NA 58.55
For SI: 1 pound per square foot = 0.0479 kPa, 1 mile per hour = 0.447 m/s. a. Weathering may require a higher strength concrete or grade of masonry than necessary to satisfy the structural requirements of this code. The weathering column shall be filled in with the weathering index, "negligible," "moderate" or "severe" for concrete as determined from Figure R301.2(3). The grade of masonry units shall be determined from ASTM C34, C55, C62, C73, C90, C129, C145, 0216 or C652. b. The frost line depth may require deeper footings than indicated in Figure R403.1(1).

The jurisdiction shall fill in the frost line depth column with the minimum depth of footing below finish grade.
83 c. The jurisdiction shall fill in this part of the table to indicate the need for protection depending on whether there has been a history of local subterranean termite damage. d. The jurisdiction shall fill in this part of the table with the wind speed from the basic wind speed map [Figure R301.2(4)A]. Wind exposure category shall be determined on a sitespecific basis in accordance with Section R301.2.1.4. e. Temperatures shall be permitted to reflect local climates or local weather experience as determined by the building official.
f. The jurisdiction shall fill in this part of the table with the seismic design category determined from Section R301.2.2.1.
g. The jurisdiction shall fill in this part of the table with (a) the date of the jurisdiction’s entry into the National Flood Insurance Program (date of adoption of the first code or ordinance for management of flood hazard areas), (b) the date(s) of the Flood Insurance Study and (c) the panel numbers and dates of the currently effective F1RMs and FBFMs or other flood hazard map adopted by the authority having jurisdiction, as amended. h. In accordance with Sections R905.1.2, R905.4.3.1, 8905.5.3.1, R905.6.3.1, R905.7.3.1 and R905.8.3.1, where there has been a history of local damage from the effects of ice damming, the jurisdiction shall fill in this part of the table with "YES." Otherwise, the jurisdiction shall fill in this part of the table with "NO." i. The jurisdiction shall fill in this part of the table with the 100-year return period air freezing index (BF-days) from Figure R403.3(2) or from the 100-year (99 percent) value on the National Climatic Data Center data table "Air Freezing Index-USA Method (Base 32°F)."
j. The jurisdiction shall fill in this part of the table with the mean annual temperature from the National Climatic Data Center data table "Air Freezing Index-USA Method (Base 32°F)."
k. In accordance with Section R301.2.1.5, where there is local historical data documenting structural damage to buildings due to topographic wind speed-up effects, the jurisdiction shall fill in this part of the table with "YES." Otherwise, the jurisdiction shall indicate "NO" in this part of the table.
l. In accordance with Figure R301.2(4)A, where there is local historical data documenting unusual wind conditions, the jurisdiction shall fill in this part of the table with "YES" and identify any specific requirements, Otherwise, the jurisdiction shall indicate "NO" in this part of the table.
m. In accordance with Section R301.2.1.2.1. the jurisdiction shall indicate the wind-borne debris wind zone(s). Otherwise, the jurisdiction shall indicate "NO" in this part of the table. n. The jurisdiction shall fill in these sections of the table to establish the design criteria using Table 1a or 1b from ACCA Manual J or established criteria determined by the 84 jurisdiction.
o. The jurisdiction shall fill in this section of the allowable stress design table using the Ground Snow Loads in Figure R301.2(3).

I. Subsection R309.1 of the California Residential Code is hereby amended to read as follows:

R309.1 Townhouse automatic fire sprinkler systems.

An automatic fire sprinkler system shall be installed in townhouses.

Exception: An automatic residential fire sprinkler system shall not be required where repairs, additions or alterations are made to existing townhouses that do not have automatic residential fire sprinkler systems installed when building permit(s) have been issued within any 12-month period that do not collectively exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or 50 percent of the combination of affected floor area and affected wall area percentages. In calculating these percentages, the following guidelines shall apply:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see
through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA < 51%).

J. Subsection R309.1.1 of the California Residential Code is hereby amended to read as follows:
85 R3091.1 Design and Installation.

Automatic residential fire sprinkler systems for townhouses shall be designed and installed in accordance with section R313 or NFPA 13D.

K. Subsection R309.2 of the California Residential Code is hereby amended to read as follows:

R309.2 One and two-family dwelling automatic fire sprinkler systems.

An automatic fire sprinkler system shall be installed in one and two-family dwellings.

Exceptions:

1. An automatic residential fire sprinkler system shall not be required where repairs, alterations, additions and additions that include alterations to existing buildings for which building permit(s) have been issued within any 12-month period that do not collectively exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or 50 percent of the combination of affected floor area and affected wall area percentages. In calculating these percentages, the following guidelines shall apply:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns,
beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can
see through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination
of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA +
PWA > 50%).
86 2. Residential fire sprinkler system shall not be required for an accessory dwelling unit, if all the following are met:

2.1The unit meets the definition of an Accessory Dwelling Unit as defined in the Government Code section 65852.2

2.2The existing primary residence does not have automatic fire sprinklers.

2.3The accessory detached dwelling unit does not exceed 1200 square feet in size and is located in compliance with the setbacks of the base zoning district at required by the Portola Valley Municipal Code

2.4 The unit is on the same lot as the primary residence.

L. Subsection R309.2.1 of the California Residential Code is hereby amended to read as follows:

R309.2.1 Design and Installation.

Automatic residential fire sprinkler systems shall be designed and installed in accordance with section R309 or NFPA 13D.

M. Subsection R319.1 of the California Residential Code is hereby amended to read as follows:

R319.1 Emergency escape and rescue opening required.

Basements, habitable attics, the room to which a sleeping loft is open, and every sleeping room shall have not less than one operable emergency escape and rescue opening.

Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room. Emergency escape and rescue openings shall open directly into a public way.

Exceptions:

1. Basements with a ceiling height of less than 80 inches (2032 mm) shall not be required to have emergency escape and rescue openings.

2. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that opens to a public way.

3. Basements without habitable spaces and having not more than 200 square feet (18.6 m2) in floor area shall not be required to have emergency escape and rescue openings.

4. Storm shelters are not required to comply with this section where the shelter is constructed in accordance with ICC 500.
87 N. Subsection R319.7 of the California Residential Code is hereby amended to read as follows:

R319.7 Alterations or repairs of existing basement.

New sleeping rooms created in an existing basement shall be provided with emergency escape and rescue opening in accordance with Section 319.1. Other than new sleeping rooms, where existing habitable basements undergo alteration or repairs, an emergency escape and rescue opening is not required.

O. Subsection R319.7.1 of the California Residential Code is hereby deleted.

P. Subsection R330.1 of the California Residential Code is hereby amended to read as follows:

R330.1 General.

Energy storage systems (ESS) shall comply with the provisions of this section.

Exceptions:

1. ESS less than 1 kWh (3.6 megajoules)
Q. Table R602.10.3(3) of subsection R602.10.3 of the California Residential Code is hereby amended as follows:

The title of Table R602.10.3(3) is amended to read:

TABLE R602.10.3(3)i, j Bracing Requirements Based On Seismic Design Category Footnotes are added as follows:

Footnotes “i” and “j” are added to Table R602.10.3(3), to read:
i. Methods PBS, HPS, SFB and CS-SFB are not permitted in Seismic Design Categories D0, D1, and D2.
j. Methods GB, DWB and PCP are not permitted in Seismic Design Categories D0, D1, and D2 where S1 is greater than or equal to 0.75.

R. Subsection R902.1 of the California Residential Code is hereby amended to read as follows:

R902.1 Roof covering materials.
88 Roofs shall be covered with materials as set forth in sections 904 and 905. A minimum Class A roofing shall be installed. Class A roofing is required by this section to be listed shall be tested in accordance with UL 790 or ASTM E 108. Wood roof coverings are prohibited.

S. Subsection R902.1.1 of the California Residential Code is hereby amended as follows:

R902.1.1 Roof coverings within fire hazard severity zones or in Wildland-Urban Interface (WUI) areas.

The entire roof covering of every existing structure where more than 25 percent of the total roof area is replaced within any one-year period; where the addition of new roof area exceeds 25 percent of the existing roof area; the entire roof covering of every new building; and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall also comply with Part 7, California Wildland-Urban Interface Code.

T. Subsection R902.1.2 of the California Residential Code is hereby amended as follows:

R902.1.2 Roof coverings in all other areas.

The entire roof covering of every existing structure where more than 25 percent of the total roof area is replaced within any one-year period; where the addition of new roof area exceeds 25 percent of the existing roof area; the entire roof covering of every new building; and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall also comply with Part 7, California Wildland-Urban Interface Code..

U. Subsection R902.2 of the California Residential Code is hereby deleted in its entirety.

SECTION 6: ADOPTION OF ELECTRICAL CODE. Section 15.04.040 [Adoption of the California Electrical Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.040 Adoption of the California Electrical Code
The 2025 California Electrical Code, Title 24, Part 3, referred to throughout this Chapter as the "Electrical Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Electrical Code of the Town.

SECTION7: ADOPTION OF MECHANICAL CODE. Section 15.04.050 [Amendments to 89 the California Mechanical Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.050 Adoption of the California Mechanical Code
The 2025 California Mechanical Code, Title 24, Part 4, referred to throughout this Chapter as the "Mechanical Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Mechanical Code of the Town.

SECTION 8: ADOPTION OF AND AMENDMENT TO PLUMBING CODE. Section

15.04.060 [Adoption and amendment of the California Plumbing Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.060 Adoption of and Amendment of the California Plumbing Code A. The 2025 California Plumbing Code, Title 24, Part 5, referred to throughout this Chapter as the "Plumbing Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall be the Plumbing Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Plumbing Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 1211.8 Earthquake Actuated Gas Shutoff Valves, of the California Plumbing Code is hereby adopted.

SECTION 9: ADOPTION OF ENERGY CODE. Section 15.04.070 [Adoption of the California Energy Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.070 Adoption of the California Energy Code
The 2025 California Energy Code, Title 24, Part 6, referred to throughout this Chapter as the "Energy Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Energy Code of the Town. 90 SECTION 10: ADOPTION OF HISTORICAL BUILDING CODE. Section 15.04.080 [Adoption of the California Historical Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.080 Adoption of the California Historical Building Code The 2025 California Historical Building Code, Title 24, Part 8, referred to throughout this Chapter as the "Historical Building Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Historical Building Code of the Town.

SECTION 11: ADOPTION OF FIRE CODE. Section 15.04.090 [Adoption of the California Fire Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.090 Adoption of the California Fire Code
The 2025 California Fire Code, Title 24, Part 9, referred to throughout this Chapter as the "Fire Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Fire Code of the Town.

SECTION 12: ADOPTION OF EXISTING BUILDING CODE. Section 15.04.100 [Adoption of the California Existing Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.100 Adoption of the California Existing Building Code The 2025 California Existing Building Code, Title 24, Part 10, referred to throughout this Chapter as the "Existing Building Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Existing Building Code of the Town.

SECTION 13: ADOPTION OF AND AMENDMENT TO GREEN BUILDING STANDARDS CODE. Section 15.04.110 [Adoption and Amendments to the California Green Building Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.110 Adoption of and Amendment to the California Green Building Standards Code
A. The 2025 California Green Building Standards Code, Title 24, Part 11, referred to throughout this Chapter as the "Green Building Standards Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall 91 be the Green Building Standards Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Green Building Standards Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 102.3.1 of the California Green Building Standards Code is hereby added to read as follows:
102.3.1 Third party verification.

Third party verification of compliance for applicable building measures of this code is required and shall be provided by a Green Building Specialist as defined in chapter 2 of this code.

C. Section 202 of the California Green Building Standards Code is hereby amended to add the following definitions:

APPLIED WATER TURF CALCULATOR: An applied water turf calculator is a tool that uses data and methodology from the California Department of Water Resources to estimate the irrigation water requirements for turf minus any water supplied by effective rainfall and effective ground water seepage. The calculator uses the evapotranspiration of applied water (ETaw) for cool-season and warm-season turf that was calculated based on a six-year period of climate data specific to a 4x4 km grid spacing within the town.

GREEN BUILDING SPECIALIST: A green building specialist is a person that is LEED certified for the building type, trained through Build It Green as a certified green building professional, or similar qualifications as approved by the planning director or their designee.

RAINWATER CATCHMENT SYSTEM: Rainwater catchment system means the collected precipitation from rooftops and other above-ground impervious surfaces that is stored in catchment tanks for later use.

TURF: Turf means a ground cover surface of mowed grass. All of the following qualify as turf: annual bluegrass, Kentucky bluegrass, Perennial ryegrass, Red fescue, and tall fescue (cool-season grasses). Bermuda grass, Kikuyu grass, Seashore Paspalum, St.

Agustine grass, Zoysia grass, and Buffalo (warm-season grasses).

D. Section 202 of the California Green Building Standards Code is hereby amended to incorporate the following amendment to the term below:

NEWLY CONSTRUCTED (or NEW CONSTRUCTION). A newly constructed building (or new construction) does not include additions, alterations or repairs. For the purposes of this code, additions, alterations and additions that include alterations to existing low- rise residential buildings for which building permit(s) have been issued within any 12- month period that collectively exceeds more than 50 percent of the existing floor area, 50 percent 92 of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent are treated as newly constructed (or new construction). In calculating these percentages, the following guidelines shall apply:
(1) Calculation of Percentage of Affected Floor Area (PFA): The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section. (2) Calculation of Percentage of Affected Wall Area (PWA): The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall. (3) Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the
percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).

E. Subsection 301.1.1 of the California Green Building Standards Code is hereby amended to read as follows:
301.1.1 Additions and alterations.
[HCD] the mandatory provisions of Chapter 4 shall be applied to additions and alterations of existing residential buildings where the addition or alteration increases the building’s conditioned area, volume or size. The requirements shall apply only to and/or within the specific area of the addition or alterations.

The mandatory provisions of Section 4.106.4.2 may apply to additions or alterations of existing parking facilities or the addition of new parking facilities serving existing multifamily buildings. See Section 4.106.4.3 for application.

NOTE: Repairs including, but not limited to, resurfacing, restriping, and repairing or maintaining existing lighting fixtures are not considered alterations for the purposes of this section.

Exception:

All residential construction additions, alterations, repairs, and/or accessory dwelling unit conversions that include the
replacement/upgrade to the main electric panel shall comply with Section 4.106.5.
93 F. Section 4.106.5 of the California Green Building Standards Code is hereby added to read as follows:

4.106.5 Residential additions, alterations and accessory dwelling unit conversions.

All residential construction additions, alterations, repairs, and/or accessory dwelling unit conversions that do not meet the definition of newly constructed that include the replacement/upgrade to the main electric panel shall comply with the following:

1. The replacement/upgrade to the main electric panel shall have:
a. The electrical capacity for and reservation of breaker space in the panel to accommodate the existing single-family
electrical load and the future electrification of:
• An electric stove and oven if the current stove and/or oven are gas:
• An electric clothes dryer if the current clothes dryer is gas;
• One level 2 electric vehicle charging equipment (EVCE); • Photovoltaic panels (PV); and
• For a 240-volt circuit capable of providing electricity to operate a HPWH of comparable size to the existing gas
fired water heater but a minimum of 30 amps per water
heater.
b. All reserved breaker spaces shall be permanently marked as “For Future EVCE, PV and HPWH use”.

G. Section 4.304.2 of the California Green Building Standards Code is hereby added to read as follows:

4.304.2 Reduction of potable water use on turf.

For all projects with landscapes that include the use of turf, install rainwater catchment system. Irrigation needs of turf should be calculated using the Applied Water for Turf Calculator. All rainwater catchment systems must be installed in compliance with California Plumbing Code in effect at the time of Building permit application.

1. Rainwater Catchment System Size. The rainwater catchment system size shall be determined by using the Applied Water for Turf Calculator. The rainwater catchment system will need to be sized in order to satisfy 50 percent of the estimated annual water demands for the first 500 square feet of turf installed on the project. The rainwater catchment system will need to be sized in order to satisfy 100 percent of the estimated annual water demands for installed turf that is greater than 500 square feet.
94 2. Alternative. A fully installed graywater system connected to an irrigation system that can satisfy all of the annual water demands of turf as identified in the Applied Water for Turf Calculator can be used as an alternative to installing a rainwater catchment system.

I. Section A4.204.1 of the California Green Building Standards Code is adopted as mandatory and amended to read as follows:

A4.204.1 Energy Efficiency. Alterations to existing residential buildings shall comply with Section A4.204.1.1.

A4.204.1.1 Altered Space-Conditioning System Serving Existing Single-Family Dwelling Units – Mechanical Cooling. When a space-conditioning system serving an existing single-family dwelling unit is altered in climate zones 1 through 14 and 16 by installation or replacement of an air conditioner, the altered system shall comply with either a, b, or c below in addition to the requirements for installation specified by Title 24, Part 6, Sections 150.2(b)1E and 150.2(b)1F:
a. A heat pump shall be the primary heating source and sized according to the system selection requirements specified by Title 24, Part 6 of Section 150.0(h)5.

Supplemental heating may be provided by gas furnace or electric resistance heating as specified in Title 24, Part 6, Sections 150.0(h)7 and 150.0(i); or b. An air conditioner shall meet all the requirements in either subsection I or II below:

I. Systems with Existing Duct Distribution Systems:

A. The duct system measured air leakage shall be equal to or less than 10 percent of the system air handler airflow as confirmed through field verification and diagnostic testing, per the requirements in Title 24, Part 6, Reference Residential Appendix Section RA3.1.4.3.1; and
Exception 1 to A4.204.1.1bIA. If it is not possible to meet the duct sealing requirements, all accessible leaks shall be sealed and verified through a visual inspection and a smoke test by a certified ECC-Rater utilizing the methods specified in Reference Residential Appendix Section RA3.1.4.3.5.

Exception 2 to A4.204.1.1bIA: Existing duct systems, constructed, insulated or sealed with asbestos.

B. Demonstrate, in every control mode, airflow greater than or equal to 300 CFM per ton of nominal cooling capacity through the return grilles, and an airhandling unit fan efficacy less than or equal to 0.45 W/CFM. The airflow rate and fan efficacy requirements in this section shall be confirmed through field verification and diagnostic testing, following the procedures outlined in Title 24, Part 6, Reference Residential Appendix RA3.3; and
Exception 1 to A4.204.1.1bIB: Systems unable to comply with the minimum airflow rate and system efficacy requirements shall demonstrate compliance by satisfying all of the following:

1. Following the procedures in Section RA3.3.3.1.5;
95 2. Installing a system thermostat that conforms to the specifications in Section 110.12;

3. For standard ducted systems (without zoning dampers), meet the applicable minimum total return filter grille nominal area requirements in Table 150.0-B or 150.0-C as confirmed by field verification and diagnostic testing in accordance with the procedures in Reference Residential Appendix Sections RA3.1.4.4 and RA3.1.4.5. The design clean-filter pressure drop requirements specified by Section 150.0(m)12D for the system air filter(s) shall conform to the requirements given in Tables 150.0- B and 150.0-C.

Exception 2 to Section A4.204.1.1bIB: Multispeed compressor systems or variable speed compressor systems shall verify air flow (cfm/ton) and fan efficacy (Watt/cfm) for system operation at the maximum compressor speed and the maximum air handler fan speed.

Exception 3 to Section A4.204.1.1bIB: Gas furnace air-handling units manufactured prior to July 3, 2019 shall comply with a fan efficacy value less than or equal to 0.58 W/cfm as confirmed by field verification and diagnostic testing in accordance with the procedures given in Reference Residential Appendix RA3.3.

C. In all climate zones, refrigerant charge verification requirements shall meet the requirements in Title 24, Part 6 Section 150.2(b)1Fiib, including the minimum airflow rate specified in Section 150.2(b)1Fiia; and
D. Vented attics shall have insulation installed to achieve a U-factor of 0.020 or insulation installed at the ceiling level shall result in an insulated thermal resistance of R-49 or greater for the insulation alone; luminaires not rated for insulation contact must be replaced or retrofitted with a fireproof cover that allows for insulation to be installed directly over the cover; and Exception 1 to Section A4.204.1.1(b)ID: Dwelling units with at least R-38 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1(b)ID: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1(b)ID: Dwelling units with knob and tube wiring located in the vented attic.

Exception 4 to Section A4.204.1.1(b)ID: Where the accessible space in the attic is not large enough to accommodate the required R-value, the entire accessible space shall be filled with insulation provided such installation does not violate Section 806.3 of Title 24, Part 2.5.

E. Air seal all accessible areas of the ceiling plane between the attic and the conditioned space including all joints, penetrations and other openings that are potential sources of air leakage by caulking, gasketing, weather-stripping or otherwise sealing to limit infiltration and exfiltration.

Exception 1 to Section A4.204.1.1bIE: Dwelling units with at least R-38 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1 bIE: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.
96 Exception 3 to Section A4.204.1.1bIE: Dwelling units with atmospherically vented space heating or water heating combustion appliances located inside the pressure boundary of the dwelling unit.

II. Entirely New or Complete Replacement Duct Systems:

A. R-8 duct insulation shall be installed for all new ducts located in unconditioned space; and
B. The total duct system measured air leakage shall be equal to or less than 5 percent of the system air handler airflow as confirmed through field verification and diagnostic testing, per the requirements in Title 24, Part 6, Reference Residential Appendix Section RA3.1.4.3.1; and C. Demonstrate, in every control mode, airflow greater than or equal to 350 CFM per ton of nominal cooling capacity through the return grilles, and an airhandling unit fan efficacy less than or equal to 0.35 W/CFM. The airflow rate and fan efficacy requirements in this section shall be confirmed through field verification and diagnostic testing, following the procedures outlined in Title 24, Part 6, Reference Residential Appendix RA3.3; and
D. In all climate zones, refrigerant charge verification requirements shall meet the requirements in Title 24, Part 6 Section 150.2(b)1Fiib; and E. In Climate Zones 1-4, 6, and 8-16 if the air handler and ducts are located within a vented attic, vented attics shall have insulation installed to achieve a U-factor of 0.020 or insulation installed at the ceiling level shall result in an insulated thermal resistance of R-49 or greater for the insulation alone; luminaires not rated for insulation contact must be replaced or retrofitted with a fireproof cover that allows for insulation to be installed directly over the cover; and
Exception 1 to Section A4.204.1.1bIIE: In Climate Zones 1, 3, and 6, dwelling units with at least R-19 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1bIIE: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1bIIE: Dwelling units with knob and tube wiring located in the vented attic.

Exception 4 to Section A4.204.1.1bIIE: Where the accessible space in the attic is not large enough to accommodate the required R-value, the entire accessible space shall be filled with insulation provided such installation does not violate Section 806.3 of Title 24, Part 2.5.

F. In Climate Zones 2, 4, and 8-16, air seal all accessible areas of the ceiling plane between the attic and the conditioned space including all joints, penetrations and other openings that are potential sources of air leakage by caulking, gasketing, weather-stripping or otherwise sealing to limit infiltration and exfiltration.

Exception 1 to Section A4.204.1.1bIIF: Dwelling units with at least R-19 existing
insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1bIIF: Dwelling units where the alteration 97 would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1bIIF: Dwelling units with atmospherically vented space heating or water heating combustion appliances located inside the pressure boundary of the dwelling unit.
c. Performance approach.

The energy budget for alterations is expressed in terms of Long-term System Cost (LSC), and the altered component(s) and any newly installed equipment serving the alteration shall meet the applicable requirements of Subsections A, B, and C below.

A. The altered components shall meet the applicable requirements of Title 24, Part 6, Sections 110.0 through 110.9, Sections 150.0(a) through (l), Sections 150.0(m)1 through 150.0 (m)10, and Sections 150.0(p) through (q). Entirely new or complete replacement mechanical ventilation systems as these terms are used in Section 150.2(b)1L, shall comply with the requirements in Section 150.2(b)1L. Altered mechanical ventilation systems shall comply with the requirements of Section 150.2(b)1M. Entirely new or complete replacement space-conditioning systems, and entirely new or complete replacement duct systems, as these terms are used in Sections 150.2(b)1C and 150.2(b)1Diia, shall comply with the requirements of Sections 150.0(m)12 and 150.0(m)13.

B. The standard design for an altered component shall be the higher efficiency of existing conditions or the requirements stated in Table A4.204.1.1-A. For components not being altered, the standard design shall be based on the existing conditions. When the third party verification option is specified as a requirement, all components proposed for alteration for which the additional credit is taken, must be verified by a certified ECC-rater.

Table A4.204.1.1-A Standard Design for an Altered Component Altered
Component
Standard Design Without Third
Party Verification of Existing
Conditions Shall be Based On
Standard Design With Third
Party Verification of Existing
Conditions Shall be Based
On
Ceiling
Insulation,
Wall
Insulation,
and Raisedfloor
Insulation
The requirements of Sections
150.0(a), (c), and (d).

The requirements of Section
150.2(b)1J for altered ceilings and for
entirely new or complete replacement
duct systems where the air handler
and ducts are located within a vented
attic.

The requirements of Section
A4.204.1.1b for alterations which
The existing insulation R-value
98 include new or replacement air-cooled
air conditioners.

Fenestration The requirements of Section
150.1(c)3A.

The existing fenestration Ufactor and
SHGC values as verified.

Window
Film
The requirements of Section
150.1(c)3A.

The existing fenestration in the
alteration shall be based on
TABLE 110.6-A and TABLE
110.6-B.

Doors The U-factor of 0.20. The door area
shall be the door area of the existing
building.

If the proposed U-factor is <

0.20, the standard design shall
be based on the existing Ufactor value as verified.

Otherwise, the standard design
shall be based on the U-factor
of 0.20. The door area shall be
the door area of the existing
building.

SpaceHeating and
SpaceCooling
Equipment
Table 150.1-A for equipment efficiency
requirements;
Section 150.2(b)1C for entirely new or
complete replacement systems;
Section 150.2(b)1F for refrigerant
charge verification, airflow, and fan
efficacy requirements.

Section A4.204.1.1b for new or
replacement air-cooled air conditioners
The existing efficiency levels.

Air
Distribution
System –
Duct
Sealing
The requirements of Sections
150.2(b)1D and 150.2(b)1E
The requirements of Sections
150.2(b)1D and 150.2(b)1E
Air
Distribution
System –
Duct
Insulation
The proposed efficiency levels.

The requirements of Sections
150.2(b)1D, and for new or
replacement air-cooled air
conditioners, Section A4.204.1.1b.

The existing efficiency levels.
99 Water
Heating
Systems
The requirements of Section
150.2(b)1Hii
The existing efficiency level.

Roofing
Products
The requirements of Section
150.2(b)1I.

The requirements of Section
150.2(b)1I
All Other
Measures
The proposed efficiency levels. The existing efficiency levels.

C. The proposed design shall be based on the actual values of the altered components.

Exception 1 to Section A4.204.1.1: Where the capacity of the existing main electrical service panel is insufficient to supply the electrical capacity of a heat pump and where the existing main electrical service panel is sufficient to supply a new or replacement air conditioner, as calculated according to the requirements of California Electrical Code Article 220.83 or Article 220.87. Documentation of electrical load calculations in accordance with Article 220 must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.

Exception 2 to Section A4.204.1.1: Where the required capacity of a heat pump to meet the system selection requirements of Section 150.0(h)5 is greater than or equal to 12,000 Btu/h more than the greater of the required capacity of an air conditioner to meet the design cooling load OR the capacity of the existing air conditioner. Documentation of heating and cooling load calculations in accordance with 150.0(h) must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.

J. Section 101.12 of the California Green Building Standards Code is hereby added to read as follows:
101.12 Hardship or infeasibility exemption.

If an applicant for a covered project believes that circumstances exist that make it a hardship or infeasible to meet the requirements of Subsections 4.106.5 or A4.204.1, the applicant may request an exemption as set forth below. In applying for an exemption, the burden is on the applicant to show hardship or infeasibility.

1. Application. Any request for an exemption must be included at the time of application submittal. The applicant shall indicate the maximum threshold of compliance he or she believes is feasible for the covered project and the circumstances that he or she believes create a hardship or make it infeasible to fully comply with this chapter. Circumstances that constitute hardship or infeasibility include, but are not limited to, the following:
a. There is conflict with the compatibility of the above referenced sections with other town goals, such as those requiring historic preservation; b. There is conflict with the compatibility of the above referenced sections 100
and the California Building Standards Code;
c. There is conflict with the compatibility of the above referenced sections and the town's zoning ordinance and/or architectural review criteria; and/or d. There is a lack of commercially available technologies to comply with the above referenced sections.

2. Review by Architectural and Site Control Commission. For any covered project for which an exemption is requested and architectural and site control review is required, the architectural and site control commission shall provide a recommendation to the planning director or their designee regarding whether the exemption shall be granted, conditionally granted or denied, along with its recommendation on the project. For any project for which an exemption is requested based on the historic character of the building or site, the town historian shall provide a recommendation to the planning director or their designee regarding whether the exemption shall be granted or denied and shall determine whether the project is consistent with the Secretary of the Interior's Standards for Historic Rehabilitation.

3. Decision by Planning Director (or their designee). The planning director or their designee shall make a determination based on the information provided. The planning director or his/her designee shall determine the maximum feasible threshold of compliance reasonably achievable for the project. The decision of the planning director or their designee shall be provided to the applicant in writing. a. If the planning director or their designee determines that it is a hardship or is infeasible for the applicant to meet the requirements of this chapter, the request shall be granted. Notwithstanding, the applicant shall be required to comply with this chapter in all other respects and shall be required to achieve, in accordance with this chapter, the threshold of compliance determined to be reasonably achievable by planning director or their designee.
b. If the planning director or their designee determines that it is reasonably possible for the applicant to fully meet the requirements of this chapter, the request shall be denied.

The project and compliance documentation shall be modified to comply with this chapter prior to further review of any pending planning or building application. c. The planning director or their designee’s decision shall be final.

SECTION 14: ADOPTION OF AND AMENDMENT TO WILDLAND-URBAN INTERFACE CODE. Section 15.04.120 [Adoption of and Amendments to the California Wildland-Urban Interface Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.120 Adoption of and Amendment to the California Wildland-Urban Interface Code
A. The 2025 Wildland-Urban Interface Code, Title 24, Part 7, referred to throughout this Chapter as the "Wildland-Urban Interface Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall be the Wildland101 Urban Interface Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Wildland-Urban Interface Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Section 202 of the California Wildland-Urban Interface Code is hereby amended to read as follows:

NEW BUILDING. For the purposes of this chapter, alterations, additions and additions that include alterations to existing buildings for which building permit(s) have been issued within any 12-month period that collectively exceeds more than 50 percent of the existing floor area, 50 percent of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent are treated as new buildings. In calculating these percentages, the following guidelines shall apply:
a Calculation of Percentage of Affected Floor Area (PFA): The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b Calculation of Percentage of Affected Wall Area (PWA): The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall. c Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).

C. Subsection 504.2 of the California Wildland-Urban Interface Code is hereby amended to add the following two exceptions:
504.2 Roof Coverings.

Exceptions:
5 Roof covering replacement that affects 25% or less of the building structure.
6 Cap Sheet is not required when no less than 1 inch of mineral wool or other noncombustible material is located between the roofing material and wood framing or deck.

Alternately, a Class A fire rated roof underlayment, tested in 102
accordance with ASTM E108, shall be permitted to be used. If the sheathing consists of exterior fire-retardant-treated wood, the underlayment shall not be required to comply with a Class A classification. Bird stops shall be used ate the eaves when the profile fits, to prevent debris at the eave. Hip and ridge caps shall be mudded in to prevent intrusion of fire or embers.

D. Subsection 504.5.2 of the California Wildland-Urban Interface Code is hereby amended to add the following two exceptions:
504.5.2 Exterior wall coverings.

Exception:

5. Alterations to existing exterior wall coverings that affect less than 10% of the exterior of the building.

1. Exterior columns supporting roof structures and trellises wrapped with noncombustible material. Ignition resistant or combustible veneers over noncombustible material is prohibited.

E. Subsection 507.1 of the California Wildland-Urban Interface Code is hereby amended to read as follows:
507.1 General.

The roof covering on buildings or structures in existence prior to the adoption of this code that are replaced or have 25 percent or more replaced in a 12-month period shall be replaced with a roof covering required for new construction in accordance with Sections 504.2 and 504.2.1. All portions of a roof covering applied during an addition, alteration or repair to an existing structure shall meet at least a Class A fire classification.

SECTION 15: ADOPTION OF REFERENCED STANDARDS CODE. Section 15.04.130 [Adoption of the California Referenced Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.130 Adoption of the California Referenced Standards Code The 2025 California Referenced Standards Code, Title 24, Part 12, referred to throughout this Chapter as the "Referenced Standards Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Referenced Standards Code of the Town.

SECTION 16: ADOPTION OF ADMINISTRATIVE CODE. Section 15.04.140 [Adoption of the California Administrative Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read 103
as follows:

15.04.140 Adoption of the California Administrative Code The 2025 California Administrative Code, Title 24, Part 1, referred to throughout this Chapter as the "Administrative Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Administrative Code of the Town.

SECTION 17. ENVIRONMENTAL REVIEW. Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under California Code of Regulations, Title 14, Section 15308 (the modifications are exempt because they assure maintenance, restoration, enhancement, or protection of the environment) and Section 15061(b)(3) (the modifications are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment).

SECTION 18. SEVERABILITY. If any part of this ordinance is held to be invalid or inapplicable to any situation by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance or the applicability of this ordinance to other situations.

SECTION 19. EFFECTIVE DATE; PUBLICATION. Pursuant to Government Code Section 36937, this ordinance shall take effect thirty days after adoption. The ordinance, or a comprehensive summary thereof, shall be published in a newspaper of general circulation of the Town of Portola Valley within fifteen days after its adoption. 104
INTRODUCED: November 12, 2025
PASSED: 2025
AYES:

NOES:

ABSTENTIONS:

ABSENT:

ATTEST:

By:

Mayor
____________________
Town Clerk
105
1 ORDINANCE NO. 2025-____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
PORTOLA VALLEY REPEALING AND REPLACING CHAPTER 15.04
[BUILDING CODE] OF TITLE 15 [BUILDINGS AND CONSTRUCTION] OF

THE PORTOLA VALLEY MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL,

ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, WILDLAND-URBAN

INTERFACE, HISTORICAL, FIRE, EXISTING BUILDING, GREEN

BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH

LOCAL AMENDMENTS AND DETERMINING THE PROJECT IS EXEMPT

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
The Town Council of the Town of Portola Valley does ordain as follows:

SECTION 1: FINDINGS: The Town Council of the Town of Portola Valley finds and declares as follows:
(a) Health and Safety Code Section 18941.5, with reference to Section 17958.7, allows for more restrictive local amendments to the current California Building Standards Code (“Building Codes”) that are reasonably necessary because of local climatic, geological, or topographical conditions.
(b) The Portola Valley Town Council expressly declares that these proposed amendments to the Building Codes are reasonably necessary because of local climatic, topographical, and geological conditions pursuant to Health and Safety Code Sections 18941.5 and 17958.5, and the Town Council hereby adopts the findings of reasonable necessity as set forth in the Resolution accompanying this ordinance.
(c) Express findings that these modifications to the Building Codes are reasonably necessary are hereby made and will be filed with the California Building Standards Commission in accordance with California Health and Safety Code Section 17958.7 before this ordinance takes effect.
(d) Health and Safety Code Sections 17958, 17958.5 and 17958.7, as modified by AB 130, allow local jurisdictions to make changes to state building standards affecting residential units so long as those changes meet one or more conditions.
(e) The Portola Valley Town Council expressly declares that the Town’s modifications to the Building Codes that affect residential units satisfy one or more of the conditions set out in Health and Safety Code Sections 17958, 17958.5 and 17958.7, as modified by AB 130 (the “AB 130 conditions”), and the Town Council hereby adopts the findings related to the AB 130 conditions as set forth in the Resolution accompanying this ordinance. (f) Pursuant to Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code, as modified by AB 130, the two-way air conditioning and electric-readiness changes to building standards affecting residential units in the 2025 California Green Building Standards Code are necessary to implement the Town’s local code amendment adding a two-way air conditioning and electric-readiness requirement. This local code amendment is adopted to 106
Attachment 2
2 align with the Town’s General Plan Sustainability Element adopted in 2009, permits mixedfuel residential construction consistent with federal law, and incentivizes all-electric construction, as part of the Town’s adopted greenhouse gas emissions reduction strategy in its General Plan Sustainability Element. Express findings that these changes satisfy the requirements of Condition 5 added by AB 130 are hereby made and will be filed with the California Building Standards Commission in accordance with California Health and Safety Code Section 17958.7 before this ordinance takes effect. (g) In accordance with Public Resources Code Section 25402.1(h)(2) and Section 10-106 of the 2025 California Administrative Code (Cal. Code Regs. Title 24, Part 1), the Town Council has found that the Town’s two-way air conditioning reach code modifications to the energy standards in the California Green Building Standards Code described herein are costeffective, and that the modifications will require the diminution of energy consumption levels permitted by the Energy Code. The Town Council’s findings of cost-effectiveness and energy savings will be filed with the California Energy Commission in accordance with Public Resources Code Section 25402.1(h)(2) and Title 24 Section 10-106 before this ordinance takes effect.

SECTION 2: REPEAL OF CODE: Sections 15.04.010 [Building Code]; 15.04.020 [Amendments to the California Building Code]; 15.04.030 [Administration of the Calif orn ia Re s ide ntial Code]; 15.04.040, 15.04.050, 15.04.070 [Reserved]; 15.04.060 [Amendments to the California Plumbing Code]; 15.04.080 [Amendments to the California Green Building Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code are hereby repealed.

SECTION 3: ADOPTION OF CODE: Section 15.04.010 [Building Code] of Chapter

15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

The town's building code is comprised of the following uniform codes:

A. 2025 California Administrative Code (Part 1 of Title 24) California Code of Regulations, California Building Standards Commission; and B. 2025 California Building Code, Volumes 1 and 2 (Part 2 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 International Building Code (IBC) published by the International Code Council (ICC), with modifications; and
C. 2025 California Residential Code (Part 2.5 of Title 24) California Code of Regulations, California Building Standards Commission and Appendices:

Appendix BF: Patio Covers; Appendix BG: Sound Transmission and Appendix CI:

Swimming Pool Safety Act, based on the 2024 International Residential Code (IRC) published by the International Code Council, with modifications; and 107
3 D. 2025 California Electrical Code (Part 3 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2023 National Electrical Code (NEC) published by the National Fire Protection Association; and
E. 2025 California Mechanical Code (Part 4 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 Uniform Mechanical Code (UMC) published by the International Association of Plumbing and Mechanical Officials (IAPMO); [and]
F. 2025 California Plumbing Code (Part 5 of Title 24) California Code of Regulations, California Building Standards Commission based upon the 2024 Uniform Plumbing Code (UPC) published by the International Plumbing and Mechanical Officials (IAPMO) and Appendix K with modifications; [and] G. 2025 California Energy Code (Part 6 of Title 24) California Code of Regulations, California Building Standards Commission; and
H. 2025 California Wildland-Urban Interface Code (Part 7 of Title 24) Adopted by the Building Standards Commission with modifications.

I. 2025 California Historical Building Code (Part 8 of Title 24), California Code of Regulations, California Building Standards Commission; and J. 2025 California Fire Code (Part 9 of Title 24) California Code of Regulations, California Building Standards Commission Based on the 2024 International Fire Code (IRC) published by the International Code Council; and K. 2025 California Existing Building Code (Part 10 of Title 24) California Code of Regulations, California Building Standards Commission; and L. 2025 Green Building Standards Code (Cal Green) (Part 11 of Title 24) California Code of Regulations, California Building Standards Commission with modifications; and
M. 2025 California Referenced Standards Code (Part 12 of Title 24) Adopted by the Building Standards Commission.

SECTION 4: ADOPTION AND AMENDMENT OF BUILDING CODE. Section

15.04.020 [Amendments to the California Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.020 – Adoption of and Amendments to the California Building Code.

A. The 2025 California Building Code, Title 24, Part 2, Volume 1 and 2, referred to throughout this Chapter as the "Building Code," is hereby referred to and, except as to additions, deletions and amendments hereinafter described, such code is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Building Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Building Code are 108
4 reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 101.1 of the California Building Code is hereby amended to read as follows:
[A] 101.1 Title.

These regulations shall be known as the Building Code of the Town of Portola Valley, hereinafter referred to as “this code”.

C. Subsection 105.2 of the California Building Code is hereby amended to read as follows:
[A] 105.2 Work exempt from permit.

Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:

1. One-story detached accessory building used as a tool or storage shed, playhouse, and similar use provided the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit.

2. Nonfixed and movable fixtures, cases, racks, counters and partitions not over five feet nine inches (1753 mm) in height

3. Retaining walls that are not over four feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or III-A Liquids.

4. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18 925 L) and the ratio of height to diameter or width does is not greater than 2:1.

5. Platforms and walks, not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and are not part of an accessible route.

6. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

7. Window awnings in Group R, Division 3 (Single Family Residence), and Group U (Private Garage) Occupancies, supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

8. Prefabricated swimming pools accessory to a Group R, Division 3 Occupancy that 109
5 are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18 925 L) and are installed entirely above ground.

9. Swings, temporary sports devices, and other playground equipment accessory to detached one- and two-family dwellings.

D. Subsection 109.6 of the California Building Code is hereby amended to read as follows:
[A] 109.6 Refunds.

The Building Official may authorize refunding of:

1. Any fee paid hereunder, which was erroneously paid or collected.

2. Not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code.

3. Not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or cancelled before any plan reviewing is done.

The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

E. Subsection 111.3 of the California Building Code is hereby amended to read as follows:
[A] 111.3 Temporary occupancy.

The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. Even if a temporary occupancy permit has been obtained, in no event shall a building be sold or transferred until the final inspection has been signed by the town's building official.

A. Upon request, the town's building official shall provide an applicant with an application for temporary occupancy permit and a list of the town's minimum requirements for temporary occupancy permit. The minimum requirements for temporary occupancy permit shall be developed by the town's building official at their sole discretion.

B. The town's building official may at their sole discretion issue a temporary occupancy permit for the use of a portion or portions of a building if, and only if, the applicant provides a surety deposit in the form of a letter of credit from a savings institution and made payable to the town of Portola Valley or a cashier's check in the amount of ten thousand dollars.
110
6 1. Any costs of the town in enforcing the terms of the temporary occupancy permit or removing occupants from the premises shall be deducted from the surety deposit. If the costs to the town exceed the amount of the surety deposit, the applicant shall be responsible for immediately paying the town any deficiency.

2. The town may in its sole discretion require further deposits or bonds, in an amount not to exceed the cost of completion of the project, plus up to twenty percent to cover any costs incurred by the town in completing the project.

C. The duration of a temporary occupancy permit shall not be more than one year from the date of approval of the temporary occupancy permit. Failure to complete the project within the lesser of one year or the time period indicated on the temporary occupancy permit may result in the immediate revocation of the temporary occupancy permit and eviction from the premises.

D. If the project is not completed in the time set forth in the temporary occupancy permit, which in no event shall exceed one year, the applicant shall show cause for the failure to complete the project and submit a schedule for completion. The applicant must show cause and present a schedule to the town's building official within ten days of the expiration of the temporary occupancy permit or no extension or reinstatement of the temporary occupancy permit will be allowed. The town's building official shall have sole discretion whether to revoke or extend the temporary occupancy permit in light of the evidence concerning the failure to complete the project. The town's building official shall have sole discretion as whether or not the revised scheduled is acceptable. Within ten days of the applicant presenting evidence and a revised schedule, the town's building official shall either extend or revoke the temporary occupancy permit.

E. If a temporary occupancy permit is revoked, the utilities will be disconnected from the project and abatement proceeding may occur in accordance with the town's municipal code and local, state and federal rules and regulations.

F. Subsection 113.1 of the California Building Code is hereby amended to read as follows:
[A] 113.1 General.

In order to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be the Town Council. The board shall render all findings in writing to the appellant with a duplicate copy to the building official.

G. Subsection 114.4 of the California Building Code is hereby amended to read as follows:
[A] 114.4 Violation penalties.

Any person who commences any work for which a permit is required, such as, but not limited to: grading, demolition, or on a building, structure, electrical, gas, mechanical, fire protection or plumbing system before obtaining the necessary permits shall be subject to 111
7 a fee established by fee resolution that shall be in addition to the required permit fees.

Double Building Permit Fees will apply at a minimum of $500.00 plus $500.00 fine may be added for each violation (type of construction) where a building permit should have been issued.

H. Subsection 903.2 of the California Building Code is hereby added to read as follows:
903.2 Where required.

An approved automatic sprinkler system in buildings and structures shall be provided in the locations described in 903.2.1 through 903.2.12 and Sections 903.2.14 through 903.2.21.

Exceptions:

1. An approved automatic sprinkler system shall not be required in existing structures where repairs, alterations, additions and additions that include alterations are made to unsprinklered, existing buildings when building permit(s) have been issued within any 12-month period that collectively do not exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent. The following guidance shall be used to calculate these percentages:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns,
beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination
of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).
112
8 I. Subsection 1031.2 of the California Building Code is hereby amended to read as follows:
1031.2 Where required.

In addition to the means of egress required by this chapter, emergency escape and rescue openings shall be provided in Group R occupancies.

Basements and sleeping rooms below the fourth story above grade plane shall have not fewer than one emergency escape and rescue opening in accordance with this section.

Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room but shall not be required in adjoining areas of the basement. Such openings shall open directly into a public way or to a yard or court that opens to a public way.

Exceptions:

1. In group R-1 and R-2 occupancies constructed of Type I, Type IIA, Type IIIA or Type IV construction equipped throughout with an approved automatic sprinkler system in accordance with Section 903.3.1.1.

2. Group R-2.1 occupancies meeting the requirements for delayed egress in accordance with Section 1010.2.13 may have operable windows that are breakable in sleeping rooms permanently restricted to a maximum of 4-inch open position.

3. Basements with a ceiling height of less than 80 inches (2032 mm) shall not be required to have emergency escape and rescue openings.

4. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that opens to a public way.

5. Basements without habitable spaces and having not more than 200 square feet (18.6 m2) in floor area shall not be required to have emergency escape and rescue openings.

6. Storm shelters are not required to comply with this section where the shelter is constructed in accordance with ICC 500.

J. Section 1405.1 of the California Building Code is hereby amended to read as follows:
1405.1 Combustible exterior wall coverings.

Exterior wall coverings shall be of noncombustible materials.

Exception: Alterations to existing exterior wall coverings that affect 113
9 less than 10% of the exterior of the building.

K. Section 1505.1 of the California Building Code is hereby amended to read as follows:
[BF] 1505.1 General.

The minimum roof coverings installed on buildings shall be Class A rated tested in accordance with ASTM E108 or UL 790 such as concrete, tile, metal or slate. Wood roof coverings are prohibited.

Exception:

1. Roof covering replacement that affects 25% or less of the building structure.

L. Table 2308.10.1 of section 2308.10 of the California Building Code is hereby amended as follows:

The title of Table 2308.10.1 is amended to read:

Table 2308.10.1 Wall Bracing Requirements
Footnotes are added as follows:

Footnotes “f” and “g” are added to Table 2308.10.1, to read:
f. Methods PBS, HPS, and SFB are not permitted in Seismic Design Categories D or E.
g. Methods GB, DWB and PCP are not permitted in Seismic Design Category E.

SECTION 5: ADOPTION AND AMENDMENT OF RESIDENTIAL CODE. Section

15.04.030 [Amendments to California Residential Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

Section 15.04.030 – Adoption of and Amendments to the California Residential Code.

A. The 2025 California Residential Code, Title 24, Part 2.5, referred to throughout this Chapter as the "Residential Code," is hereby referred to and, except as to additions, deletions and amendments hereinafter described, such code is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Residential Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Residential Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building 114
10 Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection R101.1 of the California Residential Code is hereby amended to read as follows:

R101.1 Title.

These regulations shall be known as the Residential Code for One- and Twofamily Dwellings of the Town of Portola Valley, hereinafter referred to as “this code”.

C. Subsection R105.2 of the California Residential Code is hereby amended to read as follows:

R105.2 Work exempt from permit.

Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:

1. Other than storm shelters, one-story detached accessory structures, provided the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Part 7 California Wildland-Urban Interface Code, despite exemption from permit.

2. Retaining walls that are not over four feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge .

3. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18 927 L) and the ratio of height to diameter or width does not exceed 2:1.

4. Platforms and walks, not more than 30 inches above grade and not over any basement or story below.

5. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

6. Window awnings supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

7. Prefabricated swimming pools that are less than 24 inches (210 mm) deep.

Swings, temporary sports devices, and other playground equipment accessory to detached one- and two-family dwellings.

8. Decks not exceeding 200 square feet (18.58 m2) in area, that are not more than 30 inches (762 mm) above grade at any point, are not attached to a dwelling or townhouse and do not serve the exit door required by Section 318.4.

Electrical:
115
11 1. Listed cord-and-plug connected temporary decorative lighting.

2. Reinstallation of attachment plug receptables but not the outlets therefor.

3. Replacement of branch circuit overcurrent devices of the required capacity in the same location.

4. Electrical wiring, devices, appliances, apparatus or equipment operating at less than 25 volts and not capable of supplying more than 50 watts of energy.

5. Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles.

Gas:

1. Portable heating, cooking or clothes drying appliances.

2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

3. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power grid.

Mechanical:

1. Portable heating appliances.

2. Portable ventilation appliances.

3. Portable cooling units.

4. Steam, hot- or chilled-water piping within any heating or cooling equipment regulated by this code.

5. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

6. Portable evaporative coolers.

7. Self-contained refrigeration systems containing 10 pounds (4.54 kg) or less of refrigerant or that are actuated by motors of 1 horsepower (746 W) or less.

8. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power gride.

Plumbing:

1. The stopping of leaks in drains, water, soil, waste or vent pipe; provided, however, that if any concealed trap, drainpipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code.

2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures, and 116
12 the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures.

D. Subsection R108.5 of the California Residential Code is hereby amended to read as follows:

R108.5 Refunds.

The Building Official may authorize refunding of:

1. Any fee paid hereunder, which was erroneously paid or collected.

2. Not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code.

3. Not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or cancelled before any plan reviewing is done.

The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

E. Subsection R110.3 of the California Residential Code is hereby amended to read as follows:

R110.3 Temporary occupancy.

The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. Even if a temporary occupancy permit has been obtained, in no event shall a building be sold or transferred until the final inspection has been signed by the town's building official.

A. Upon request, the town's building official shall provide an applicant with an application for temporary occupancy permit and a list of the town's minimum requirements for temporary occupancy permit. The minimum requirements for temporary occupancy permit shall be developed by the town's building official at their sole discretion.

B. The town's building official may at their sole discretion issue a temporary occupancy permit for the use of a portion or portions of a building if, and only if, the applicant provides a surety deposit in the form of a letter of credit from a savings institution and made payable to the town of Portola Valley or a cashier's check in the amount of ten thousand dollars.
117
13 1. Any costs of the town in enforcing the terms of the temporary occupancy permit or removing occupants from the premises shall be deducted from the surety deposit. If the costs to the town exceed the amount of the surety deposit, the applicant shall be responsible for immediately paying the town any deficiency.

2. The town may in its sole discretion require further deposits or bonds, in an amount not to exceed the cost of completion of the project, plus up to twenty percent to cover any costs incurred by the town in completing the project.

C. The duration of a temporary occupancy permit shall not be more than one year from the date of approval of the temporary occupancy permit. Failure to complete the project within the lesser of one year or the time period indicated on the temporary occupancy permit may result in the immediate revocation of the temporary occupancy permit and eviction from the premises.

D. If the project is not completed in the time set forth in the temporary occupancy permit, which in no event shall exceed one year, the applicant shall show cause for the failure to complete the project and submit a schedule for completion.

The applicant must show cause and present a schedule to the town's building official within ten days of the expiration of the temporary occupancy permit or no extension or reinstatement of the temporary occupancy permit will be allowed. The town's building official shall have sole discretion whether to revoke or extend the temporary occupancy permit in light of the evidence concerning the failure to complete the project. The town's building official shall have sole discretion as whether or not the revised
118
14 scheduled is acceptable. Within ten days of the applicant presenting evidence and a revised schedule, the town's building official shall either extend or revoke the temporary occupancy permit.

E. If a temporary occupancy permit is revoked, the utilities will be disconnected from the project and abatement proceeding may occur in accordance with the town's municipal code and local, state and federal rules and regulations.

F. Subsection R112.1 of the California Residential Code is hereby amended to read as follows:

R112.1 General.

In order to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be the Town Council. The board shall render all findings in writing to the appellant with a duplicate copy to the building official.

G. Subsection R113.4 of the California Residential Code is hereby amended to read as follows:

R113.4 Violation penalties.

Any person who commences any work for which a permit is required, such as, but not limited to: grading, demolition, or on a building, structure, electrical, gas, mechanical, fire protection or plumbing system before obtaining the necessary permits shall be subject to a fee established by fee resolution that shall be in addition to the required permit fees.

Double Building Permit Fees will apply at a minimum of $500.00 plus $500.00 fine may be added for each violation (type of construction) where a building permit should have been issued.

H. Subsection R301.2 of the California Residential Code is hereby amended to read as follows:

R301.2 Climatic and geographic design criteria.

Buildings shall be constructed in accordance with the provisions of this code as limited by the provisions of this section. Additional criteria shall be established by the local jurisdiction and set forth in Table R301.2.
119
15 CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA
GROUND
SNOW
LOAD

WIND DESIGN SEISMIC
DESIGN Speed CATEGORYf
d (mph) Topographic
effectsk
Special wind
regionl
Wind-borne
debris zonem
No 91 -102 (Risk
category
dependent)
No No No D-E

SUBJECT TO DAMAGE FROM ICE

BARRIER
UNDERLAYMENT
REQUIREDh
FLOOD
HAZARDSg
AIR

FREEZING
INDEXi
MEAN
ANNUAL Weathering TEMPj
a
Frost
line
depthb
Termitec
No No No No PV Muni
Code
Section

18.32 NA 58.55
For SI: 1 pound per square foot = 0.0479 kPa, 1 mile per hour = 0.447 m/s. a. Weathering may require a higher strength concrete or grade of masonry than necessary to satisfy the structural requirements of this code. The weathering column shall be filled in with the weathering index, "negligible," "moderate" or "severe" for concrete as determined from Figure R301.2(3). The grade of masonry units shall be determined from ASTM C34, C55, C62, C73, C90, C129, C145, 0216 or C652. b. The frost line depth may require deeper footings than indicated in Figure R403.1(1).

The jurisdiction shall fill in the frost line depth column with the minimum depth of footing below finish grade.
c. The jurisdiction shall fill in this part of the table to indicate the need for protection depending on whether there has been a history of local subterranean termite damage. d. The jurisdiction shall fill in this part of the table with the wind speed from the basic wind speed map [Figure R301.2(4)A]. Wind exposure category shall be determined on a sitespecific basis in accordance with Section R301.2.1.4. e. Temperatures shall be permitted to reflect local climates or local weather experience as determined by the building official.
f. The jurisdiction shall fill in this part of the table with the seismic design category determined from Section R301.2.2.1.
g. The jurisdiction shall fill in this part of the table with (a) the date of the jurisdiction’s entry into the National Flood Insurance Program (date of adoption of the first code or 120
16 ordinance for management of flood hazard areas), (b) the date(s) of the Flood Insurance Study and (c) the panel numbers and dates of the currently effective F1RMs and FBFMs or other flood hazard map adopted by the authority having jurisdiction, as amended. h. In accordance with Sections R905.1.2, R905.4.3.1, 8905.5.3.1, R905.6.3.1, R905.7.3.1 and R905.8.3.1, where there has been a history of local damage from the effects of ice damming, the jurisdiction shall fill in this part of the table with "YES." Otherwise, the jurisdiction shall fill in this part of the table with "NO." i. The jurisdiction shall fill in this part of the table with the 100-year return period air freezing index (BF-days) from Figure R403.3(2) or from the 100-year (99 percent) value on the National Climatic Data Center data table "Air Freezing Index-USA Method (Base 32°F)."
j. The jurisdiction shall fill in this part of the table with the mean annual temperature from the National Climatic Data Center data table "Air Freezing Index-USA Method (Base 32°F)."
k. In accordance with Section R301.2.1.5, where there is local historical data documenting structural damage to buildings due to topographic wind speed-up effects, the jurisdiction shall fill in this part of the table with "YES." Otherwise, the jurisdiction shall indicate "NO" in this part of the table.
l. In accordance with Figure R301.2(4)A, where there is local historical data documenting unusual wind conditions, the jurisdiction shall fill in this part of the table with "YES" and identify any specific requirements, Otherwise, the jurisdiction shall indicate "NO" in this part of the table.
m. In accordance with Section R301.2.1.2.1. the jurisdiction shall indicate the wind-borne debris wind zone(s). Otherwise, the jurisdiction shall indicate "NO" in this part of the table. n. The jurisdiction shall fill in these sections of the table to establish the design criteria using Table 1a or 1b from ACCA Manual J or established criteria determined by the jurisdiction.
o. The jurisdiction shall fill in this section of the allowable stress design table using the Ground Snow Loads in Figure R301.2(3).

I. Subsection R309.1 of the California Residential Code is hereby amended to read as follows:

R309.1 Townhouse automatic fire sprinkler systems.

An automatic fire sprinkler system shall be installed in townhouses.

Exception: An automatic residential fire sprinkler system shall not be 121
17 required where repairs, additions or alterations are made to existing townhouses that do not have automatic residential fire sprinkler systems installed when building permit(s) have been issued within any 12-month period that do not collectively exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or 50 percent of the combination of affected floor area and affected wall area percentages. In calculating these percentages, the following guidelines shall apply:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see
through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA < 51%).

J. Subsection R309.1.1 of the California Residential Code is hereby amended to read as follows:

R3091.1 Design and Installation.

Automatic residential fire sprinkler systems for townhouses shall be designed and installed in accordance with section R313 or NFPA 13D.

K. Subsection R309.2 of the California Residential Code is hereby amended to read as follows:

R309.2 One and two-family dwelling automatic fire sprinkler systems.

An automatic fire sprinkler system shall be installed in one and two-family dwellings. 122
18 Exceptions:

1. An automatic residential fire sprinkler system shall not be required where repairs, alterations, additions and additions that include alterations to existing buildings for which building permit(s) have been issued within any 12-month period that do not collectively exceed more than 50 percent of the existing floor area, 50 percent of the existing wall area or 50 percent of the combination of affected floor area and affected wall area percentages. In calculating these percentages, the following guidelines shall apply:
a. Calculation of Percentage of Affected Floor Area (PFA):

The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns,
beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b. Calculation of Percentage of Affected Wall Area (PWA):

The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can
see through the wall.
c. Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination
of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA +
PWA > 50%).

2. Residential fire sprinkler system shall not be required for an accessory dwelling unit, if all the following are met:

2.1 The unit meets the definition of an Accessory Dwelling Unit as defined in the Government Code section 65852.2

2.2 The existing primary residence does not have automatic fire sprinklers.

2.3 The accessory detached dwelling unit does not exceed 1200 square feet in size and is located in compliance with the setbacks of the base zoning district at required by the Portola Valley Municipal Code

2.4 The unit is on the same lot as the primary residence.

L. Subsection R309.2.1 of the California Residential Code is hereby amended to 123
19 read as follows:

R309.2.1 Design and Installation.

Automatic residential fire sprinkler systems shall be designed and installed in accordance with section R309 or NFPA 13D.

M. Subsection R319.1 of the California Residential Code is hereby amended to read as follows:

R319.1 Emergency escape and rescue opening required.

Basements, habitable attics, the room to which a sleeping loft is open, and every sleeping room shall have not less than one operable emergency escape and rescue opening.

Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room. Emergency escape and rescue openings shall open directly into a public way.

Exceptions:

1. Basements with a ceiling height of less than 80 inches (2032 mm) shall not be required to have emergency escape and rescue openings.

2. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that opens to a public way.

3. Basements without habitable spaces and having not more than 200 square feet (18.6 m2) in floor area shall not be required to have emergency escape and rescue openings.

4. Storm shelters are not required to comply with this section where the shelter is constructed in accordance with ICC 500.

N. Subsection R319.7 of the California Residential Code is hereby amended to read as follows:

R319.7 Alterations or repairs of existing basement.

New sleeping rooms created in an existing basement shall be provided with emergency escape and rescue opening in accordance with Section 319.1. Other than new sleeping rooms, where existing habitable basements undergo alteration or repairs, an emergency escape and rescue opening is not required.

O. Subsection R319.7.1 of the California Residential Code is hereby deleted. 124
20 P. Subsection R330.1 of the California Residential Code is hereby amended to read as follows:

R330.1 General.

Energy storage systems (ESS) shall comply with the provisions of this section.

Exceptions:

1. ESS less than 1 kWh (3.6 megajoules)
Q. Table R602.10.3(3) of subsection R602.10.3 of the California Residential Code is hereby amended as follows:

The title of Table R602.10.3(3) is amended to read:

TABLE R602.10.3(3)i, j Bracing Requirements Based On Seismic Design Category Footnotes are added as follows:

Footnotes “i” and “j” are added to Table R602.10.3(3), to read:
i. Methods PBS, HPS, SFB and CS-SFB are not permitted in Seismic Design Categories D0, D1, and D2.
j. Methods GB, DWB and PCP are not permitted in Seismic Design Categories D0, D1, and D2 where S1 is greater than or equal to 0.75.

R. Subsection R902.1 of the California Residential Code is hereby amended to read as follows:

R902.1 Roof covering materials.

Roofs shall be covered with materials as set forth in sections 904 and 905. A minimum Class A roofing shall be installed. Class A roofing is required by this section to be listed shall be tested in accordance with UL 790 or ASTM E 108. Wood roof coverings are prohibited.

S. Subsection R902.1.1 of the California Residential Code is hereby amended as follows:

R902.1.1 Roof coverings within fire hazard severity zones or in Wildland-Urban Interface (WUI) areas.

The entire roof covering of every existing structure where more than 25 percent of the total roof area is replaced within any one-year period; where the addition of new roof area exceeds 25 percent of the existing roof area; the entire roof covering of every new building; 125
21 and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall also comply with Part 7, California Wildland-Urban Interface Code.

T. Subsection R902.1.2 of the California Residential Code is hereby amended as follows:

R902.1.2 Roof coverings in all other areas.

The entire roof covering of every existing structure where more than 25 percent of the total roof area is replaced within any one-year period; where the addition of new roof area exceeds 25 percent of the existing roof area; the entire roof covering of every new building; and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall also comply with Part 7, California Wildland-Urban Interface Code..

U. Subsection R902.2 of the California Residential Code is hereby deleted in its entirety.

SECTION 6: ADOPTION OF ELECTRICAL CODE. Section 15.04.040 [Adoption of the California Electrical Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.040 Adoption of the California Electrical Code
The 2025 California Electrical Code, Title 24, Part 3, referred to throughout this Chapter as the "Electrical Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Electrical Code of the Town.

SECTION7: ADOPTION OF MECHANICAL CODE. Section 15.04.050 [Amendments to the California Mechanical Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.050 Adoption of the California Mechanical Code
The 2025 California Mechanical Code, Title 24, Part 4, referred to throughout this Chapter as the "Mechanical Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Mechanical Code of the Town.

SECTION 8: ADOPTION OF AND AMENDMENT TO PLUMBING CODE. Section 126
22 15.04.060 [Adoption and amendment of the California Plumbing Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.060 Adoption of and Amendment of the California Plumbing Code A. The 2025 California Plumbing Code, Title 24, Part 5, referred to throughout this Chapter as the "Plumbing Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall be the Plumbing Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Plumbing Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 1211.8 Earthquake Actuated Gas Shutoff Valves, of the California Plumbing Code is hereby adopted.

SECTION 9: ADOPTION OF ENERGY CODE. Section 15.04.070 [Adoption of the California Energy Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.070 Adoption of the California Energy Code
The 2025 California Energy Code, Title 24, Part 6, referred to throughout this Chapter as the "Energy Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Energy Code of the Town.

SECTION 10: ADOPTION OF HISTORICAL BUILDING CODE. Section 15.04.080 [Adoption of the California Historical Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.080 Adoption of the California Historical Building Code The 2025 California Historical Building Code, Title 24, Part 8, referred to throughout this Chapter as the "Historical Building Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Historical Building Code of the Town.

SECTION 11: ADOPTION OF FIRE CODE. Section 15.04.090 [Adoption of the California 127
23 Fire Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.090 Adoption of the California Fire Code
The 2025 California Fire Code, Title 24, Part 9, referred to throughout this Chapter as the "Fire Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Fire Code of the Town.

SECTION 12: ADOPTION OF EXISTING BUILDING CODE. Section 15.04.100 [Adoption of the California Existing Building Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.100 Adoption of the California Existing Building Code The 2025 California Existing Building Code, Title 24, Part 10, referred to throughout this Chapter as the "Existing Building Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Existing Building Code of the Town.

SECTION 13: ADOPTION OF AND AMENDMENT TO GREEN BUILDING STANDARDS CODE. Section 15.04.110 [Adoption and Amendments to the California Green Building Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.110 Adoption of and Amendment to the California Green Building Standards Code
A. The 2025 California Green Building Standards Code, Title 24, Part 11, referred to throughout this Chapter as the "Green Building Standards Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall be the Green Building Standards Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Green Building Standards Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Subsection 102.3.1 of the California Green Building Standards Code is hereby added to read as follows:
102.3.1 Third party verification.

Third party verification of compliance for applicable building measures of this code is required and shall be provided by a Green Building Specialist as defined in chapter 2 of this code.
128
24 C. Section 202 of the California Green Building Standards Code is hereby amended to add the following definitions:

APPLIED WATER TURF CALCULATOR: An applied water turf calculator is a tool that uses data and methodology from the California Department of Water Resources to estimate the irrigation water requirements for turf minus any water supplied by effective rainfall and effective ground water seepage. The calculator uses the evapotranspiration of applied water (ETaw) for cool-season and warm-season turf that was calculated based on a six-year period of climate data specific to a 4x4 km grid spacing within the town.

GREEN BUILDING SPECIALIST: A green building specialist is a person that is LEED certified for the building type, trained through Build It Green as a certified green building professional, or similar qualifications as approved by the planning director or their designee.

RAINWATER CATCHMENT SYSTEM: Rainwater catchment system means the collected precipitation from rooftops and other above-ground impervious surfaces that is stored in catchment tanks for later use.

TURF: Turf means a ground cover surface of mowed grass. All of the following qualify as turf: annual bluegrass, Kentucky bluegrass, Perennial ryegrass, Red fescue, and tall fescue (cool-season grasses). Bermuda grass, Kikuyu grass, Seashore Paspalum, St.

Agustine grass, Zoysia grass, and Buffalo (warm-season grasses).

D. Section 202 of the California Green Building Standards Code is hereby amended to incorporate the following amendment to the term below:

NEWLY CONSTRUCTED (or NEW CONSTRUCTION). A newly constructed building (or new construction) does not include additions, alterations or repairs. For the purposes of this code, additions, alterations and additions that include alterations to existing low- rise residential buildings for which building permit(s) have been issued within any 12- month period that collectively exceeds more than 50 percent of the existing floor area, 50 percent of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent are treated as newly constructed (or new construction). In calculating these percentages, the following guidelines shall apply:
(1) Calculation of Percentage of Affected Floor Area (PFA): The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section. (2) Calculation of Percentage of Affected Wall Area (PWA): The calculated wall area affected shall include all interior and exterior 129
25 walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall. (3) Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the
percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).

E. Subsection 301.1.1 of the California Green Building Standards Code is hereby amended to read as follows:
301.1.1 Additions and alterations.
[HCD] the mandatory provisions of Chapter 4 shall be applied to additions and alterations of existing residential buildings where the addition or alteration increases the building’s conditioned area, volume or size. The requirements shall apply only to and/or within the specific area of the addition or alterations.

The mandatory provisions of Section 4.106.4.2 may apply to additions or alterations of existing parking facilities or the addition of new parking facilities serving existing multifamily buildings. See Section 4.106.4.3 for application.

NOTE: Repairs including, but not limited to, resurfacing, restriping, and repairing or maintaining existing lighting fixtures are not considered alterations for the purposes of this section.

Exception:

All residential construction additions, alterations, repairs, and/or accessory dwelling unit conversions that include the
replacement/upgrade to the main electric panel shall comply with Section 4.106.5.

F. Section 4.106.5 of the California Green Building Standards Code is hereby added to read as follows:

4.106.5 Residential additions, alterations and accessory dwelling unit conversions.

All residential construction additions, alterations, repairs, and/or accessory dwelling unit conversions that do not meet the definition of newly constructed that include the replacement/upgrade to the main electric panel shall comply with the following:

1. The replacement/upgrade to the main electric panel shall have:
130
26 a. The electrical capacity for and reservation of breaker space in the panel to accommodate the existing single-family
electrical load and the future electrification of:
 An electric stove and oven if the current stove and/or oven are gas:
 An electric clothes dryer if the current clothes dryer is gas;
 One level 2 electric vehicle charging equipment (EVCE);  Photovoltaic panels (PV); and
 For a 240-volt circuit capable of providing electricity to operate a HPWH of comparable size to the existing gas
fired water heater but a minimum of 30 amps per water
heater.
b. All reserved breaker spaces shall be permanently marked as “For Future EVCE, PV and HPWH use”.

A dedicated 240-volt branch circuit shall be installed within three (3) feet from the existing water heater location and shall be rated at 30 amps minimum. Both ends of the unused conductor shall be labeled with the word “spare”, be
identified as 240 V ready.

G. Section 4.304.2 of the California Green Building Standards Code is hereby added to read as follows:

4.304.2 Reduction of potable water use on turf.

For all projects with landscapes that include the use of turf, install rainwater catchment system. Irrigation needs of turf should be calculated using the Applied Water for Turf Calculator. All rainwater catchment systems must be installed in compliance with California Plumbing Code in effect at the time of Building permit application.

1. Rainwater Catchment System Size. The rainwater catchment system size shall be determined by using the Applied Water for Turf Calculator. The rainwater catchment system will need to be sized in order to satisfy 50 percent of the estimated annual water demands for the first 500 square feet of turf installed on the project. The rainwater catchment system will need to be sized in order to satisfy 100 percent of the estimated annual water demands for installed turf that is greater than 500 square feet.

2. Alternative. A fully installed graywater system connected to an irrigation system that can satisfy all of the annual water demands of turf as identified in the Applied Water for Turf Calculator can be used as an alternative to installing a rainwater catchment system.

H. Section 4.305 of the California Green Building Standards Code is hereby amended to read as follows:
131
27 4.305 Graywater “Ready” Infrastructure [LR].

Install graywater “ready” systems as outlined below. Additional plumbing piping is installed to permit the discharge from all clothes washers and all applicable fixtures from bathrooms located above grade to allow for future installation of a distributed irrigation system, either subsurface or treated. All graywater “ready” systems must be installed in compliance with the California Plumbing Code in effect at the time of Building permit application.

1. Identify an appropriate location for possible future installation of a graywater treatment system, including storage tanks.

2. Include either a separate multiple pipe outlet or a diverter valve and an outside “stub-out” installation on clothes washing machine hook-ups, to allow separate discharge of graywater direct for irrigation.

3. Include a building drain(s) for lavatories, showers, and bathtubs, segregated from drains for all other plumbing fixtures, connected to the black water pipe a minimum of three (3) feet from the building foundation.

4. Provide power supply for future graywater treatment system.

5. The graywater system shall be comprised of purple piping. The diverter valve on the clothes washing machine system shall be labeled as “LAUNDRY-TOLANDSCAPE CAPABLE.” Exception:

Accessory dwelling units that include laundry connections shall only be required to include a diverter valve and an outside “stub-out” installation on the clothes washing machine hook-up, to allow separate discharge of graywater direct for irrigation. The diverter valve on the clothes washing machine system shall be labeled as “LAUNDRY-TOLANDSCAPE CAPABLE.” I. Section A4.204.1 of the California Green Building Standards Code is adopted as mandatory and amended to read as follows:

A4.204.1 Energy Efficiency. Alterations to existing residential buildings shall comply with Section A4.204.1.1.

A4.204.1.1 Altered Space-Conditioning System Serving Existing Single-Family Dwelling Units – Mechanical Cooling. When a space-conditioning system serving an existing single-family dwelling unit is altered in climate zones 1 through 14 and 16 by installation or replacement of an air conditioner, the altered system shall comply with either a, b, or c below in addition to the requirements for installation specified by Title 24, Part 6, Sections 150.2(b)1E and 150.2(b)1F:
132
28 a. A heat pump shall be the primary heating source and sized according to the system selection requirements specified by Title 24, Part 6 of Section 150.0(h)5.

Supplemental heating may be provided by gas furnace or electric resistance heating as specified in Title 24, Part 6, Sections 150.0(h)7 and 150.0(i); or b. An air conditioner shall meet all the requirements in either subsection I or II below:

I. Systems with Existing Duct Distribution Systems:

A. The duct system measured air leakage shall be equal to or less than 10 percent of the system air handler airflow as confirmed through field verification and diagnostic testing, per the requirements in Title 24, Part 6, Reference Residential Appendix Section RA3.1.4.3.1; and
Exception 1 to A4.204.1.1bIA. If it is not possible to meet the duct sealing requirements, all accessible leaks shall be sealed and verified through a visual inspection and a smoke test by a certified ECC-Rater utilizing the methods specified in Reference Residential Appendix Section RA3.1.4.3.5.

Exception 2 to A4.204.1.1bIA: Existing duct systems, constructed, insulated or sealed with asbestos.

B. Demonstrate, in every control mode, airflow greater than or equal to 300 CFM per ton of nominal cooling capacity through the return grilles, and an airhandling unit fan efficacy less than or equal to 0.45 W/CFM. The airflow rate and fan efficacy requirements in this section shall be confirmed through field verification and diagnostic testing, following the procedures outlined in Title 24, Part 6, Reference Residential Appendix RA3.3; and
Exception 1 to A4.204.1.1bIB: Systems unable to comply with the minimum airflow rate and system efficacy requirements shall demonstrate compliance by satisfying all of the following:

1. Following the procedures in Section RA3.3.3.1.5;

2. Installing a system thermostat that conforms to the specifications in Section 110.12;

3. For standard ducted systems (without zoning dampers), meet the applicable minimum total return filter grille nominal area requirements in Table 150.0-B or 150.0-C as confirmed by field verification and diagnostic testing in accordance with the procedures in Reference Residential Appendix Sections RA3.1.4.4 and RA3.1.4.5. The design clean-filter pressure drop requirements specified by Section 150.0(m)12D for the system air filter(s) shall conform to the requirements given in Tables 150.0- B and 150.0-C.

Exception 2 to Section A4.204.1.1bIB: Multispeed compressor systems or variable speed compressor systems shall verify air flow (cfm/ton) and fan efficacy (Watt/cfm) for system operation at the maximum compressor speed and the maximum air handler fan speed.

Exception 3 to Section A4.204.1.1bIB: Gas furnace air-handling units manufactured prior to July 3, 2019 shall comply with a fan efficacy value less than or equal to 0.58 W/cfm as confirmed by field verification and diagnostic testing in accordance with the procedures given in Reference Residential Appendix RA3.3.
133
29 C. In all climate zones, refrigerant charge verification requirements shall meet the requirements in Title 24, Part 6 Section 150.2(b)1Fiib, including the minimum airflow rate specified in Section 150.2(b)1Fiia; and
D. Vented attics shall have insulation installed to achieve a U-factor of 0.020 or insulation installed at the ceiling level shall result in an insulated thermal resistance of R-49 or greater for the insulation alone; luminaires not rated for insulation contact must be replaced or retrofitted with a fireproof cover that allows for insulation to be installed directly over the cover; and Exception 1 to Section A4.204.1.1(b)ID: Dwelling units with at least R-38 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1(b)ID: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1(b)ID: Dwelling units with knob and tube wiring located in the vented attic.

Exception 4 to Section A4.204.1.1(b)ID: Where the accessible space in the attic is not large enough to accommodate the required R-value, the entire accessible space shall be filled with insulation provided such installation does not violate Section 806.3 of Title 24, Part 2.5.

E. Air seal all accessible areas of the ceiling plane between the attic and the conditioned space including all joints, penetrations and other openings that are potential sources of air leakage by caulking, gasketing, weather-stripping or otherwise sealing to limit infiltration and exfiltration.

Exception 1 to Section A4.204.1.1bIE: Dwelling units with at least R-38 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1 bIE: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1bIE: Dwelling units with atmospherically vented space heating or water heating combustion appliances located inside the pressure boundary of the dwelling unit.

II. Entirely New or Complete Replacement Duct Systems:

A. R-8 duct insulation shall be installed for all new ducts located in unconditioned space; and
B. The total duct system measured air leakage shall be equal to or less than 5 percent of the system air handler airflow as confirmed through field verification and diagnostic testing, per the requirements in Title 24, Part 6, Reference Residential Appendix Section RA3.1.4.3.1; and C. Demonstrate, in every control mode, airflow greater than or equal to 350 CFM per ton of nominal cooling capacity through the return grilles, and an airhandling unit fan efficacy less than or equal to 0.35 W/CFM. The airflow rate and fan efficacy requirements in this section shall be confirmed through field verification and diagnostic testing, following the procedures outlined in Title 24, Part 6, Reference Residential Appendix RA3.3; and
D. In all climate zones, refrigerant charge verification requirements shall meet the requirements in Title 24, Part 6 Section 150.2(b)1Fiib; and 134
30 E. In Climate Zones 1-4, 6, and 8-16 if the air handler and ducts are located within a vented attic, vented attics shall have insulation installed to achieve a U-factor of 0.020 or insulation installed at the ceiling level shall result in an insulated thermal resistance of R-49 or greater for the insulation alone; luminaires not rated for insulation contact must be replaced or retrofitted with a fireproof cover that allows for insulation to be installed directly over the cover; and
Exception 1 to Section A4.204.1.1bIIE: In Climate Zones 1, 3, and 6, dwelling units with at least R-19 existing insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1bIIE: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1bIIE: Dwelling units with knob and tube wiring located in the vented attic.

Exception 4 to Section A4.204.1.1bIIE: Where the accessible space in the attic is not large enough to accommodate the required R-value, the entire accessible space shall be filled with insulation provided such installation does not violate Section 806.3 of Title 24, Part 2.5.

F. In Climate Zones 2, 4, and 8-16, air seal all accessible areas of the ceiling plane between the attic and the conditioned space including all joints, penetrations and other openings that are potential sources of air leakage by caulking, gasketing, weather-stripping or otherwise sealing to limit infiltration and exfiltration.

Exception 1 to Section A4.204.1.1bIIF: Dwelling units with at least R-19 existing
insulation installed at the ceiling level.

Exception 2 to Section A4.204.1.1bIIF: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section A4.204.1.1bIIF: Dwelling units with atmospherically vented space heating or water heating combustion appliances located inside the pressure boundary of the dwelling unit.
c. Performance approach.

The energy budget for alterations is expressed in terms of Long-term System Cost (LSC), and the altered component(s) and any newly installed equipment serving the alteration shall meet the applicable requirements of Subsections A, B, and C below.

A. The altered components shall meet the applicable requirements of Title 24, Part 6, Sections 110.0 through 110.9, Sections 150.0(a) through (l), Sections 150.0(m)1 through 150.0 (m)10, and Sections 150.0(p) through (q). Entirely new or complete replacement mechanical ventilation systems as these terms are used in Section 150.2(b)1L, shall comply with the requirements in Section 150.2(b)1L. Altered mechanical ventilation systems shall comply with the requirements of Section 150.2(b)1M. Entirely new or complete replacement space-conditioning systems, and entirely new or complete replacement duct systems, as these terms are used in Sections 150.2(b)1C and 150.2(b)1Diia, shall comply with the requirements of 135
31 Sections 150.0(m)12 and 150.0(m)13.

B. The standard design for an altered component shall be the higher efficiency of existing conditions or the requirements stated in Table A4.204.1.1-A. For components not being altered, the standard design shall be based on the existing conditions. When the third party verification option is specified as a requirement, all components proposed for alteration for which the additional credit is taken, must be verified by a certified ECC-rater.

Table A4.204.1.1-A Standard Design for an Altered Component Altered
Component
Standard Design Without Third
Party Verification of Existing
Conditions Shall be Based On
Standard Design With Third
Party Verification of Existing
Conditions Shall be Based
On
Ceiling
Insulation,
Wall
Insulation,
and Raisedfloor
Insulation
The requirements of Sections
150.0(a), (c), and (d).

The requirements of Section
150.2(b)1J for altered ceilings and for
entirely new or complete replacement
duct systems where the air handler
and ducts are located within a vented
attic.

The requirements of Section
A4.204.1.1b for alterations which
include new or replacement air-cooled
air conditioners.

The existing insulation R-value
Fenestration The requirements of Section
150.1(c)3A.

The existing fenestration Ufactor and
SHGC values as verified.

Window
Film
The requirements of Section
150.1(c)3A.

The existing fenestration in the
alteration shall be based on
TABLE 110.6-A and TABLE
110.6-B.

Doors The U-factor of 0.20. The door area
shall be the door area of the existing
building.

If the proposed U-factor is <

0.20, the standard design shall
be based on the existing Ufactor value as verified.

Otherwise, the standard design
shall be based on the U-factor
of 0.20. The door area shall be
136
32 the door area of the existing
building.

SpaceHeating and
SpaceCooling
Equipment
Table 150.1-A for equipment efficiency
requirements;
Section 150.2(b)1C for entirely new or
complete replacement systems;
Section 150.2(b)1F for refrigerant
charge verification, airflow, and fan
efficacy requirements.

Section A4.204.1.1b for new or
replacement air-cooled air conditioners
The existing efficiency levels.

Air
Distribution
System –
Duct
Sealing
The requirements of Sections
150.2(b)1D and 150.2(b)1E
The requirements of Sections
150.2(b)1D and 150.2(b)1E
Air
Distribution
System –
Duct
Insulation
The proposed efficiency levels.

The requirements of Sections
150.2(b)1D, and for new or
replacement air-cooled air
conditioners, Section A4.204.1.1b.

The existing efficiency levels.

Water
Heating
Systems
The requirements of Section
150.2(b)1Hii
The existing efficiency level.

Roofing
Products
The requirements of Section
150.2(b)1I.

The requirements of Section
150.2(b)1I
All Other
Measures
The proposed efficiency levels. The existing efficiency levels.

C. The proposed design shall be based on the actual values of the altered components.

Exception 1 to Section A4.204.1.1: Where the capacity of the existing main electrical service panel is insufficient to supply the electrical capacity of a heat pump and where the existing main electrical service panel is sufficient to supply a new or replacement air conditioner, as calculated according to the requirements of California Electrical Code Article 220.83 or Article 220.87. Documentation of electrical load calculations in accordance with Article 220 must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner. 137
33 Exception 2 to Section A4.204.1.1: Where the required capacity of a heat pump to meet the system selection requirements of Section 150.0(h)5 is greater than or equal to 12,000 Btu/h more than the greater of the required capacity of an air conditioner to meet the design cooling load OR the capacity of the existing air conditioner. Documentation of heating and cooling load calculations in accordance with 150.0(h) must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.

J. Section 101.12 of the California Green Building Standards Code is hereby added to read as follows:
101.12 Hardship or infeasibility exemption.

If an applicant for a covered project believes that circumstances exist that make it a hardship or infeasible to meet the requirements of Subsections 4.106.5 or A4.204.1, the applicant may request an exemption as set forth below. In applying for an exemption, the burden is on the applicant to show hardship or infeasibility.

1. Application. Any request for an exemption must be included at the time of application submittal. The applicant shall indicate the maximum threshold of compliance he or she believes is feasible for the covered project and the circumstances that he or she believes create a hardship or make it infeasible to fully comply with this chapter. Circumstances that constitute hardship or infeasibility include, but are not limited to, the following:
a. There is conflict with the compatibility of the above referenced sections with other town goals, such as those requiring historic preservation; b. There is conflict with the compatibility of the above referenced sections and the California Building Standards Code;
c. There is conflict with the compatibility of the above referenced sections and the town's zoning ordinance and/or architectural review criteria; and/or d. There is a lack of commercially available technologies to comply with the above referenced sections.

2. Review by Architectural and Site Control Commission. For any covered project for which an exemption is requested and architectural and site control review is required, the architectural and site control commission shall provide a recommendation to the planning director or their designee regarding whether the exemption shall be granted, conditionally granted or denied, along with its recommendation on the project. For any project for which an exemption is requested based on the historic character of the building or site, the town historian shall provide a recommendation to the planning director or their designee regarding whether the exemption shall be granted or denied and shall determine whether the project is consistent with the Secretary of the Interior's Standards for Historic Rehabilitation.

3. Decision by Planning Director (or their designee). The planning director or their designee shall make a determination based on the information provided. The planning director or his/her designee shall determine the maximum feasible threshold of compliance reasonably achievable for the project. The decision of the 138
34 planning director or their designee shall be provided to the applicant in writing. a. If the planning director or their designee determines that it is a hardship or is infeasible for the applicant to meet the requirements of this chapter, the request shall be granted. Notwithstanding, the applicant shall be required to comply with this chapter in all other respects and shall be required to achieve, in accordance with this chapter, the threshold of compliance determined to be reasonably achievable by planning director or their designee.
b. If the planning director or their designee determines that it is reasonably possible for the applicant to fully meet the requirements of this chapter, the request shall be denied.

The project and compliance documentation shall be modified to comply with this chapter prior to further review of any pending planning or building application. c. The planning director or their designee’s decision shall be final.

SECTION 14: ADOPTION OF AND AMENDMENT TO WILDLAND-URBAN INTERFACE CODE. Section 15.04.120 [Adoption of and Amendments to the California Wildland-Urban Interface Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.120 Adoption of and Amendment to the California Wildland-Urban Interface Code
A. The 2025 Wildland-Urban Interface Code, Title 24, Part 7, referred to throughout this Chapter as the "Wildland-Urban Interface Code," is hereby adopted and, except as to additions, deletions and amendments hereinafter described, made a part hereof, the same as if fully set forth in this Article, and shall be the WildlandUrban Interface Code of the Town. In accordance with California Health and Safety Code Section 17958.7, express findings that modifications to the Wildland-Urban Interface Code are reasonably necessary because of local climatic, geological, or topographical conditions are either already on file with the California Building Standards Commission or will be filed prior to the effective date of the ordinance codified in this Article.

B. Section 202 of the California Wildland-Urban Interface Code is hereby amended to read as follows:

NEW BUILDING. For the purposes of this chapter, alterations, additions and additions that include alterations to existing buildings for which building permit(s) have been issued within any 12-month period that collectively exceeds more than 50 percent of the existing floor area, 50 percent of the existing wall area or when the combination of the percentages of affected floor area and affected wall area exceeds 50 percent are treated as new buildings. In calculating these percentages, the following guidelines shall apply:
a Calculation of Percentage of Affected Floor Area (PFA): The floor area of any addition, all rooms affected by any addition, and the floor area of all rooms affected 139
35 by structural changes made in the building, such as walls, columns, beams or girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, footings, piles or retaining walls or similar components, shall be included in computing the floor areas for applying this section.
b Calculation of Percentage of Affected Wall Area (PWA): The calculated wall area affected shall include all interior and exterior walls where no studs are proposed to be remain or if some studs remain and/or if the surface of both sides of the studs are proposed to be removed such that one can see through the wall. c Calculation of Combination of Percentage of Affected Floor Area (PFA) and Wall Area (PWA): The combination of the percentage of affected floor as described above plus the percentage of wall area as described above (PFA + PWA > 50%).

C. Subsection 504.2 of the California Wildland-Urban Interface Code is hereby amended to add the following two exceptions:
504.2 Roof Coverings.

Exceptions:
5 Roof covering replacement that affects 25% or less of the building structure.
6 Cap Sheet is not required when no less than 1 inch of mineral wool or other noncombustible material is located between the roofing material and wood framing or deck.

Alternately, a Class A fire rated roof underlayment, tested in accordance with ASTM E108, shall be permitted to be used. If the sheathing consists of exterior fire-retardant-treated wood, the underlayment shall not be required to comply with a Class A classification. Bird stops shall be used ate the eaves when the profile fits, to prevent debris at the eave. Hip and ridge caps shall be mudded in to prevent intrusion of fire or embers.

D. Subsection 504.5.2 of the California Wildland-Urban Interface Code is hereby amended to add the following two exceptions:
504.5.2 Exterior wall coverings.

Exception:

5. Alterations to existing exterior wall coverings that affect less than 10% of the exterior of the building.

6.1. Exterior columns supporting roof structures and trellises wrapped with noncombustible material. Ignition resistant or combustible veneers over noncombustible material is prohibited. 140
36 E. Subsection 507.1 of the California Wildland-Urban Interface Code is hereby amended to read as follows:
507.1 General.

The roof covering on buildings or structures in existence prior to the adoption of this code that are replaced or have 25 percent or more replaced in a 12-month period shall be replaced with a roof covering required for new construction in accordance with Sections 504.2 and 504.2.1. All portions of a roof covering applied during an addition, alteration or repair to an existing structure shall meet at least a Class A fire classification.

SECTION 15: ADOPTION OF REFERENCED STANDARDS CODE. Section 15.04.130 [Adoption of the California Referenced Standards Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.130 Adoption of the California Referenced Standards Code The 2025 California Referenced Standards Code, Title 24, Part 12, referred to throughout this Chapter as the "Referenced Standards Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Referenced Standards Code of the Town.

SECTION 16: ADOPTION OF ADMINISTRATIVE CODE. Section 15.04.140 [Adoption of the California Administrative Code] of Chapter 15.04 [Building Code] of Title 15 [Buildings and Construction] of the Town of Portola Valley Municipal Code is hereby adopted to read as follows:

15.04.140 Adoption of the California Administrative Code The 2025 California Administrative Code, Title 24, Part 1, referred to throughout this Chapter as the "Administrative Code," is hereby adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the Administrative Code of the Town.

SECTION 17. ENVIRONMENTAL REVIEW. Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under California Code of Regulations, Title 14, Section 15308 (the modifications are exempt because they assure maintenance, restoration, enhancement, or protection of the environment) and Section 15061(b)(3) (the modifications are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment).

SECTION 18. SEVERABILITY. If any part of this ordinance is held to be invalid or inapplicable to any situation by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance or the applicability of this ordinance to other situations.
141
37 SECTION 19. EFFECTIVE DATE; PUBLICATION. Pursuant to Government Code Section 36937, this ordinance shall take effect thirty days after adoption. The ordinance, or a comprehensive summary thereof, shall be published in a newspaper of general circulation of the Town of Portola Valley within fifteen days after its adoption. 142
38 INTRODUCED: November 12, 2025
PASSED: 2025
AYES:

NOES:

ABSTENTIONS:

ABSENT:

ATTEST:

By:

Mayor
____________________
Town Clerk
143

TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Members of the Town Council
FROM: Mayor Craig Taylor
DATE: January 14, 2026
RE: Receive Report and Confirm Appointment of Town Councilmembers to Serve as Liaisons, Representatives, and Alternates to Town Commissions, Town Commissions, Local Organizations, and Regional Agencies and Bodies for 2026 as Recommended by the Mayor

RECOMMENDATION
Receive report and approve, by motion, the appointment of Town Councilmembers to serve as Liaisons, Representatives, and Alternates to Town Commissions, Town Commissions, local organizations, and Regional Agencies and Bodies for 2026 as Recommended by the Mayor.

BACKGROUND
Each calendar year in January, the Portola Valley Council approves the appointment of Town Councilmembers to serve as Liaisons, Representatives, and Alternates to Town Commissions, Town Commissions, local organizations, and Regional Agencies and Bodies, as recommended by the Mayor.

DISCUSSION
This item presents the Mayor’s recommendations for the
appointment of Town Councilmembers to serve as Liaisons, Representatives, and Alternates to Town Commissions, Town Commissions, local agencies and organizations, and Regional Agencies and Bodies for 2026.

Role of the Council Liaison to Town Commissions and Committees A member of the Town Council is assigned to each committee to serve as its liaison and provide the committee chair with guidance as necessary. The Liaison should not participate in committee debate or discussion on an issue. The Liaison should remain impartial and avoid “steering” the discussion and/or work of the committee, remembering the primary role is to listen and provide guidance to the Chair and not speak on behalf of the Town or Town Council.

The role of the Liaison is to:

Provide the Town Council with information regarding noteworthy committee events, projects and achievements
Provide the Chair with:

Input received from the Town Council under “Council Liaison Reports” Guidance on Town policies and procedures, including initial feedback on the committee’s Annual Report and budget in advance of submittal to the entire Town Council. 144
Advice on inter-committee topic areas.

Provide guidance on scope of authority or agenda setting issues as needed.

Regional Agencies and Bodies
As representatives on regional agencies and bodies like the City/County Association of Governments (C/CAG) and Peninsula Clean Energy (PCE), Town Councilmembers actively participate in the formation of local policy and implementation of projects that have a region/county wide impact.

Local Agencies and Organizations
Town Councilmembers also serve as representatives and liaisons to local agencies and organizations such as Woodside Fire Protection District, Mid-Pen Open Space District, Stanford, the Sequoias, and the Portola Valley School District.

FISCAL IMPACT
There is no fiscal impact for this agenda item.

ATTACHMENTS

1. 2026 Liaison Assignments and PC liaisons
145
1 2026 COUNCIL LIAISON APPOINTMENTS
Town Committee Liaisons
Organization Liaison Alt Meeting Schedule
Bicycle Pedestrian Traffic Safety Wolter Hufty 1st Friday @ 8:15am Cable & Utilities Wolter Hasko As designated
Conservation Flynn Wolter 1st Tuesday @ 5:30pm
Emergency Preparedness Taylor Flynn 1st Thursday @ 8am
Finance & Audit Hasko Flynn As designated
Geologic Safety Hufty Taylor 2nd Monday @ 10am
Open Space Hasko Hufty Bi-monthly, 1st Thurs @ 5:30 pm
Trails & Paths Hufty Hasko 3rd Wednesday @ 9am
Wildfire Preparedness Flynn Taylor 3rd Wednesday @ 4pm
Community/Regional Liaisons
Organization Liaison Alt Meeting Schedule
ABAG Hasko Flynn As designated
Airport Roundtable Wolter Flynn Bi-monthly, 1st Wed @ 7pm City/Council of Governments Wolter Hufty 2nd Thursday, evenings Emergency Services Council Hufty Taylor Quarterly, 3rd Thu @ 5:30pm Friends of the PV Library Flynn Hasko Quarterly, mornings League of Cities Flynn Wolter Quarterly
MROSD Hufty Wolter As designated
Peninsula Clean Energy Taylor Flynn 4th Thursday, evenings Portola Valley School District Taylor Wolter Bi-monthly, as designated Sequoias Hasko Taylor As designated
SMC Council of Cities Hufty Hasko 4th Friday, evenings
SMC Library Joint Powers Authority Flynn Hufty Bi-monthly 8:15-9:30 Stanford Taylor Hasko As designated
Woodside Fire Protection District Hasko Hufty As designated 146
Attachment 1
2 Architectural Site Control Commission and Planning Commission Liaisons 2026 ASCC PC
January – March Primary - Hasko
Backup - Wolter
Primary - Taylor
Backup - Flynn
April – June Primary - Hufty
Backup - Hasko
Primary - Wolter
Backup - Hufty
July – September Primary - Flynn
Backup - Hufty
Primary - Hufty
Backup - Wolter
October - December Primary - Wolter
Backup - Flynn
Primary - Flynn
Backup - Hasko
147

TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Sarah Cawrse, Planning and Building Director and Steve McHarris, Planning and Building Special Projects Manager
DATE: January 14, 2026
RE: Receive Update and Provide Direction to Staff on the Draft Housing Element Amendment and Consider Authorizing Staff to Submit the Draft Housing Element Amendment to the State Department of Housing and Community Development

RECOMMENDATION
Staff recommend that the Town Council receive information and provide direction to staff on the Draft Housing Element Amendment and consider, by motion, authorizing staff to submit the Draft Housing Element Amendment to the State Department of Housing and Community Development.

BACKGROUND
The Town of Portola Valley Housing Element identifies and analyzes existing and projected housing needs and contains the official policies for the preservation, conservation, rehabilitation, and production of housing in the Town of Portola Valley. The current Housing Element covers the Planning Period from January 2023 through January 2031. It was adopted in its current form by Town Council on January 24, 2024, and certified by the State Department of Housing and Community Development (HCD) on January 30, 2024. It was re-certified on May 28, 2025 following Zoning Code amendments to implement the updated Housing Element. The Town has made good faith compliance progress on Housing Element implementation.

Overview of Town Sites Inventory
State Housing Element Law (Government Code Section 65583(a)(3)) requires that jurisdictions demonstrate their availability of adequate land resources to accommodate their “fair share” of regional housing needs. The Housing Element is required to demonstrate that these land resources have the appropriate site characteristics and development regulations required to accommodate their community’s housing needs as identified by HCD and the Bay Area’s regional governing body, the Association of Bay Area Governments (ABAG). The Housing Element includes an inventory identifying sites that can accommodate the Town’s Regional Housing Needs Allocation (RHNA) obligations of 253 units, plus a buffer of additional units, for the 2023-2031 planning period, including housing for very low- and lowincome households. Housing Element Table 6-6: Adequate Sites Land Inventory (Sites Inventory) identifies sites zoned for 120 residential units. In addition, the Housing Element identified the potential for a total of 102 accessory dwelling units (ADUs) to be constructed between 2023-2031. Finally, there are 50 units in the Town’s housing pipeline that were approved or pending approval that are credited towards the Town’s RHNA for 2023-2031.

Housing Element Sites Inventory Revision
The certified Sites Inventory includes the vacant portion of the Dorothy Ford Park and Open Space. This 148
site was identified as having the potential to be developed with up to 50 units of Very Low-Income housing units. The Town explored alternative sites within the Town that could accommodate the number of units specified for the Dorothy Ford Park and Open Space. Additionally, as the Town staff analyzed the feasibility of development of this site with housing to implement the certified Housing Element, issues were identified that affected the feasibility of the development of up to 50 units at this site. The primary reasons for this conclusion are the limited development area when creek and scenic setbacks were considered and the irregular shape of the remaining area.

To ensure continued compliance with State Housing Element law and implement Town Council direction, the Draft Amendment will remove the vacant portion of the Dorothy Ford Park and Open Space site from the Sites Inventory and reallocate the units to a combination of newly identified housing opportunity sites and an existing site with increased development capacity. These sites are proposed to be rezoned at densities sufficient to accommodate the Town’s remaining RHNA at all income levels, including Very Low-income units. The Draft Amendment reflects these changes.

The proposed revisions to the Sites Inventory include the following three new or revised sites:

1. Village Square - 884 Portola Rd. The 2.3-acre parcel is currently developed with older one-story low intensity commercial uses. The Sites Inventory being considered identifies the potential for the site to accommodate 20 Very Low Income (VLI) units and 5 Above Moderate Income (AMI) on a

1.25-acre developable area. The property owner, who is a local developer, has expressed interest in developing housing that is compatible with and retains the main commercial building and tenants.

2. Christ Church - 815 Portola Valley Rd. The 2.93 acre site is already identified in the Sites Inventory to be able to accommodate 6 Above Moderate Income units. The proposed changes would result in the site being identified to accommodate one (1) Above Moderate Income unit and 14 VLI units on a 0.75-acre developable area. The Church has received a grant to explore housing development and is currently reviewing potential options.

3. Skyline Open Space (North of 19501 Skyline Blvd). The 14.65 acre parcel is currently vacant, but has an approximately 0.8-acre developable area based on the Housing Element and State law site criteria. This area is identified to accommodate 16 VLI units.

Collectively, the proposed replacement sites maintain the total number of housing units identified in the Sites Inventory and continue to demonstrate the Town’s ability to meet its RHNA. The overall number of projected housing units in each income category will remain the same as in the existing Housing Element adopted in March 2024.

All three replacement sites are proposed to be zoned as Mixed-Use High Density, which is a new zoning district created to accommodate a new density range proposed only for the Village Square, Christ Church, and Skyline Open Space sites. This new mixed-use zoning provides flexibility to property owners and could result in new commercial services to meet the needs of any future residents and the surrounding area. It could also increase the potential tax revenue for the Town.

On December 4, 2025, the proposed Sites Inventory changes and associated implementing items were presented for preliminary review at a special Town Council meeting to receive information and provide direction to staff. Town Council supported the Sites Inventory changes. Town Council’s direction included changing the density range for the new draft Mixed-Use High Density zoning district from 20-23 du/acre to 20-25 du/acre, which would be applied only to the three sites.

On December 23, 2025, the Draft Housing Element Amendment was posted for public review. On January 7, 2026, the proposed Sites Inventory changes and associated implementing items were presented for preliminary review at a Planning Commission meeting to receive information. There was Commission discussion focused on how density (units/acre) could be more precisely identified by applying the proposed new Mixed-Use High Density zoning district only to the site’s “developable area” (units/developable area) rather than the total parcel area, specifically for the Village Square and Skyline 149
Open Space sites. Staff is examining this in more detail. The public comment received to date and the Planning Commission comments are summarized in Attachments 6 and 7 respectively.

DISCUSSION
This agenda item is intended to allow staff to provide information on the Draft Housing Element Amendment (Draft Amendment) and to seek Council direction to staff on the Draft Amendment and consider, by motion, authorizing staff to submit the Draft to the State Department of Housing and Community Development. Public comments on the Draft Amendment will be accepted at the public meeting. The required seven-day public comment period began on December 23, 2025. A Planning Commission meeting where staff provided an update on the Draft Amendment and public comment was held on January 7, 2026.

Draft Housing Element Amendment and Associated Items
The Draft Amendment and associated items to implement it are being prepared concurrently, and include the following that require Town Council approval:

Draft Housing Element Amendment (Attachment 1)
Draft Zoning Code Text Amendment (Attachment 2)
New Mixed-Use High Density Zoning District and other minor text amendments to implement the Draft Amendment
Draft Zoning Map Amendment (Attachment 3)
New Mixed-Use High Density Zoning District for the three sites Draft General Plan Land Use Element Amendment
New Mixed-Use (High 20-25 du/ac) Land Use Intensity Category Draft General Plan Comprehensive Plan Diagram Amendment New Mixed-Use (High 20-25 du/ac) Land Use Intensity Category for the three sites California Environmental Quality Act (CEQA) Clearance. The Town staff and consultants are evaluating preparing an addendum to the approved Initial Study/Mitigated Negative Declaration that was prepared for the Housing Element to include the new sites and rezonings. Fehr & Peers will work closely with the project team to review the Vehicle Miles Traveled analysis prepared for the MND and prepare a quantitative narrative letter. Environmental Collaborative will work with the project team to review and update the Biological Resources analysis with an updated memo and updates to the California Natural Diversity Database (CNDDB) records and maps. The CEQA determination will be recommended to the Town Council for final action.

NEXT STEPS
If the Town Council authorizes staff to send the Draft Amendment to HCD, then HCD has 60 days to review the Draft Amendment. HCD may recommend changes, which would then proceed back through the Town review process with a Town Council meeting to review the HCD comment letter. Staff will seek Town Council direction before making any changes to the Draft Amendment.

After certification is received by HCD, the Final Amendment and associated items (re-zonings, general plan amendment, and CEQA clearance) will be reviewed by the Planning Commission at a public hearing where they make a formal recommendation to the Town Council. Finally, there is a Town Council public hearing to consider adoption of the Amendment and all association items.

The exact timeline depends on the extent of the changes directed by the Town Council and input by HCD after submission. Additionally, the ASCC will be involved in reviewing the Zoning Code and working on the development and design standards in 2026.

FISCAL IMPACT
Future fiscal impact will depend on edits to the Housing Element to be made based on Town Council 150
direction in this and subsequent meetings. The exact cost depends on the extent of the changes directed by the Town Council. The current scope and budget for the consultants assisting the Town in preparing the Amendment is being evaluated to determine what changes are needed to the authorized scope of work. Staff anticipates returning to the Town Council with more specific fiscal impact information as part of the Mid-Year Budget Amendment item tentatively scheduled for the February 11, 2026 meeting.

ATTACHMENTS

1. Draft Housing Element Amendment

2. Draft Zoning Code Amendment

3. Draft Zoning Map Amendment

4. Draft Land Use Element Amendment

5. Draft General Plan Comprehensive Plan Diagram Amendment

6. Public Comment

7. Planning Commission Comments
151

TOWN OF
Portola Valley
Prepared for:

Town of Portola Valley
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2023 - 2031 Housing Element Update
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Link to document:
https://www.portolavalley.net/home/
showpublisheddocument/20252/639032177242430000
Attachment 1
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Draft Portola Valley Zoning Code Amendments
AMENDMENTS TO CODE. The following Chapter of Title 18 [Zoning] is amended as follows, with additions shown in underlined text and deletions with strike out text. All text that is unmarked remains as is and all Title 18 chapters and sections not referenced below remain unchanged.

18.04.115 - Density.
"Density" means the ratio between dwelling units and land, expressed as the number of dwelling units per gross acre (du/ac). For the MU (mixed use), M-U HD (mixed use high density), and R-MF (multi-family) districts, density means the ratio between dwelling units and a site's developable area, expressed as the number of dwelling units per net acre.

CHAPTER 18.06 - DISTRICTS

18.06.010 - Districts established.

The following classes of use districts are established:

Chapter 18.12: R-E districts—Residential estate districts.

Chapter 18.14: R-1 districts—Single-family residential districts.

Chapter 18.15: R-MF districts—Multi-family residential districts.

Chapter 18.16: M-R districts—Mountainous residential districts.

Chapter 18.20: C-C districts—Community commercial districts.

Chapter 18.21: M-U-HD districts—Mixed-use high density districts Chapter 18.22: A-P districts—Administrative-professional districts.

Chapter 18.23: MU district—Mixed-use district.

Chapter 18.26: O-A districts—Open area districts.

Chapter 18.28: P-C districts—Planned community districts.

Chapter 18.29: AH affiliated housing combining district.

Chapter 18.31: H-R (historic resource) combining district.

CHAPTER 18.15 - R-MF (MULTI-FAMILY RESIDENTIAL) DISTRICT REGULATIONS

18.15.050 - Development standards.

Notes:

1.In accordance with the 2023-2031 housing element and based on the preliminary site analysis described therein, the estimated developable area of the Glen Oaks housing site is four acres.

The density, FAR, CAR, LAR, and IAR are anticipated to be calculated based on the estimated developable area.

2.A 2.48 acre portion of The Dorothy Ford Park site (APN 77272010) (included in Table 6-6 of the 2023-2031 housing element), which shall exclude the existing little league baseball field and the adjacent surface parking lot serving the baseball field (as shown on the conceptual site plan on page 127 of the 2023-2031 housing element), shall be permitted to be developed as high density housing and that owner-occupied and rental multi-family uses are allowed by right for housing developments in which twenty percent or more of the units are affordable to lower income households on the specified portion of the Dorothy Ford Park site (APN 77272010). 153
Attachment 2
DRAFT JANUARY 2025
CHAPTER 18.21 M-U-HD (MIXED-USE HIGH DENSITY) REGULATIONS

18.21.010 Intention-Applicable regulations.

This class of district is intended to provide a mix of multi-family residential uses and space for local retail, consumer service businesses, and professional services necessary to serve primarily the town and its spheres of influence. Any parcel in an M-U-HD district may be occupied by a principal use listed in Section 18.21.020 or, when authorized by the planning commission, by a conditional use listed in Section 18.21.030 together with uses accessory to such principal use or conditional use as specified in Section 18.21.040. Use of any parcel is subject to:

A. Development standards set forth in Section 18.21.050; B. Design standards set forth in Section 18.21.060;
C. The required conditions set forth in Section 18.21.070; D. The provisions governing accessory uses, fences, and planned unit developments set forth in Chapters 18.42 through 18.44;
E. The provisions regulating nonconforming uses set forth in Chapter 18.46; F. Yards, building bulk, and site design requirements set forth in Chapters 18.52 through

18.56;
G. Special building setback lines set forth in Chapter 18.58; and H. The off-street parking requirements set forth in Chapter 18.60.

18.21.020 Principal uses permitted.

Principal uses permitted in the M-U-HD district shall be as follows:

A. Uses permitted by Section 18.36.010;
B. Single-family dwellings,;
C. Duplexes;
D. Emergency shelters;
E. Multi-family dwelling;
F. Residential care facilities;
G. Supportive housing;
H. Transitional housing;
I. Low barrier navigation centers;
J. Community-serving commercial uses.

K. Temporary uses permitted by Section 18.36.030;
L. Public schools when located in conformance with the general plan.

M. Employee housing for qualified agricultural uses, as permitted under the California Employee Housing Act (Health and Safety Code Section 17000 et seq.); and N. Any other use which is determined by the commission, as provided in Chapter 18.38, 154
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to be of the same character as the other uses permitted by this section.

18.15.030 Uses allowed by right.

In accordance with Housing Element law (Government Code section 65583.2, subdivisions (h) and (i)), housing developments with a minimum density of 20 units per acre in which 20 percent or more of the units are affordable to lower income households shall be permitted by-right (without discretionary action). In compliance with Section 18.64.090 (Action by architectural and site control commission), the ASCC will review the proposed project for consistency with the objective standards contained in this chapter.

18.21.040 Conditional uses permitted.

The uses listed in this section shall be permitted only when a conditional use permit is granted as provided in Chapter 18.72:

A. Uses permitted by Section 18.36.020;
B. Administrative-professional planned unit developments as regulated by Chapters

18.44 and 18.72, provided any such development conforms to the floor area limitations of Section 18.54.052;
C. Administrative and professional offices that meet the domestic needs of the residents of the town and its spheres of influence or which provide services to other businesses or institutions in the town or its spheres of influence meeting domestic needs, provided any such establishment conforms to the floor area limitations of Section 18.54.052; D. Medical and dental clinics, provided any such clinic conforms to the floor area limitations of Section 18.54.052;
E. Physical therapy and fitness training, provided any such use conforms to the floor area limitations of Section 18.54.052;
F. Veterinary clinics, provided any such clinic conforms to the floor area limitations of Section 18.54.052;
G. Real estate and insurance offices, provided any such office conforms to the floor area limitations of Section 18.54.052;
H. Hotel or conference center;
I. Crop and tree farming and truck gardening, including sale of products grown exclusively on the premises;
J. Nurseries and greenhouses used only for the propagating and cultivating of plants, provided no retail sale be allowed;
K. Religious institution;
L. Private noncommercial club or recreation facility;
M. Private or parochial elementary or secondary schools; N. Boarding stables, subject to the provisions of the stable ordinance; O. Nursery schools and day care centers.

P. Horticulture and grazing of cattle;
Q. Wineries which include all or any combination of the following:
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1. Growing of grapes;

2. Importation of grapes for the purpose of establishing and sustaining a winery operated for the purpose of producing wine from grapes grown on the premises;

3. Making of wine;

4. Wholesale and retail trade of wine produced exclusively on the premises;

5. Winery buildings and related structures.

R. Publicly-owned parks, public schools, or other public buildings when located in conformance with the general plan;
S. Uses permitted by Section 18.20.030.G; and
T. Any other use which is determined by the commission, as provided in Chapter 18.38, to be of the same character as other uses permitted by this section, provided that a use found to be of the same character as another use must meet the floor area limitations of that use as set forth in Section 18.54.052.

18.21.040 Accessory uses permitted.

Accessory uses permitted in the M-U-HD zone shall be as follows:

A. Accessory uses as permitted in Section 18.36.040 and Chapter 18.42; B. Accessory uses permitted by Section 18.12.040 (subsections B through J).

Subsection C is limited to long term (minimum 30-day) rentals; C. Off-street loading spaces;
D. Household pets permitted by town ordinances.

18.21.050 Development standards.

Table 18.21.060, Development Standards – Mixed-Use High Density Zoning District, establishes the development standards for the Mixed-Use High Density Zoning Districts.

The numbers in the figure below correspond with the regulations in the table that follows.
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Figure 18.21.050: Development Standards – Multi-Family Residential Zoning Districts Figure 18.21.050: Development Standards – Mixed-Use High Density Zoning District Table 18.21.050: Development Standards – Mixed-Use High Density District Standard M-U-HD Key
Density Min. 20 du/ac; max. 25 du/ac
Lot Width Min. 90 ft 1
Floor Area Ratio (FAR) Max. 0.55
Floor Area for
Residential/NonResidential Uses
Residential uses shall occupy at least 50 percent of
the total floor area of a mixed-use development as
established in Section 18.54.050, Floor area, to the
size of a site.

Coverage Area Ratio
(CAR)
Max. 0.35; see Chapter 18.54.040 for exceptions
Unit size (excludes
garage space)
Min. 400 sq ft, max. 1,800 sq ft
Max. Floor Area for
Single Building (all
floors)
Max. 7,500 sq ft 2
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Building Height
Principal Structure Building height max. 38 ft/3 stories; Building height vertical: 34 ft
Accessory Structure
(not including ADUs) Building height max.: 16 ft
Setbacks
Front 75 ft along Alpine Road, See Chapter 18.58 –
Special Setback Lines. 30 ft along all other rightsof-way 3 Street Side Min. 25 ft for commercial, 15 ft for 100% residential 4 Interior Side Min. 15 ft 5
Rear Setback Min. 10 ft 6
Ephemeral
Creek/Drainage Ditch
Setback
As specified in an individualized Engineering Study
approved by the Town Engineer, but in no case less
than 10 ft.

Building Separation Min. 12 ft 7
Landscape Area Ratio
(LAR) Min. 0.25
Common Open Space Min. 200 sq ft/unit; may be part of required LAR Impervious Area Ratio
(IAR)
Max. 0.48
Parking Buffer
Min. landscaped buffer required between on-site
parking and property line:

Along Alpine Road within the scenic corridor: 15 ft
Along all other street-facing frontages: 10 ft

18.21.060 Design standards.

A. Residential building design. The design standards of sections 18.15.060.A through G, with the exception of the daylight plane standards of Section 18.15.060.A, which are modified per 18.21.060.B, apply to the following:

1. All residential buildings in the M-U-HD district; and

2. All upper-story portions of residential mixed-use buildings in the M-U-HD district.

B. Interior side daylight plane. The building envelope must fit within a plane which starts at the natural ground surface at the property line and increases in height at a ratio of two vertical units to one horizontal unit away from the property line.

C. Site design. The design standards of sections 18.15.060.H through K apply to all 158
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development in the M-U-HD district.

D. Non-residential ground floor transparency. A minimum 40 percent of ground floor street-facing non- residential facades between 2.5 and six feet in height shall be transparent window surfaces with no more than a five percent tint. Mirrored windows are not allowed.

Figure 18.21.060.D: Ground Floor Transparency
E. Entry separation. Any shared or individual entrance to residential units must be a minimum of 12 horizontal feet from any entrances to non-residential uses.

Note: Additional Design Standards may be developed in the future and added to this draft before being considered for adoption.

18.21.070 Required conditions.

A. All non-residential uses and structures, other than accessory buildings, shall be subject to site plan and architectural approval by the architectural and site control commission as provided in Chapter 18.64.

B. Required conditions as stipulated by subsections A, B and C of Section 18.12.050; C. Conformance with the requirements set forth in Section 18.37.010.

D. All uses shall be conducted within completely enclosed buildings except for:

1. Delivery of fuel, lubricants, and minor incidental servicing of vehicles at service stations;

2. Parking and loading spaces;

3. Outdoor dining areas;

4. Recreation facilities;

5. Public utility electric substations; and

6. Nurseries for propagation and sale of trees, plants, and shrubs.

E. Processing, packaging, treating, and the incidental storage related thereto shall be in the same line of merchandise or service as the retail or service business conducted on the premises. The gross floor area occupied by the business to be devoted to such activities shall not exceed 50 percent and there shall be no more than three employees engaged in such activities.

F. Amusement devices shall be permitted as accessory uses only when specifically set forth in an approved conditional use permit. Conditional use permits containing such accessory uses may be approved only for a specific applicant and such use permits 159
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are nontransferable.

G. During hours when an establishment is not open for business, only security lighting shall be allowed. Such lighting, both inside and outside, shall be of the minimum amount and the intensity to achieve its intended purpose.

H. The total net floor area devoted to office uses on any parcel shall not exceed fifteen percent of the net floor area of all uses on such parcel. When an application is for a conditional use permit, the planning commission may allow the net floor area devoted to office uses to be increased up to but not exceed fifty percent of the total net floor area. An increase above fifteen percent may be authorized when the planning commission finds that the larger percentage will allow the development to be more compatible with the site conditions and surrounding the development that could otherwise be achieved and will not unduly jeopardize the space anticipated to be required for commercial uses in the town. "Net floor area" is defined in Section

18.54.050.

I. Properties identified on the Flood Insurance Rate Maps shall comply with the provisions of Chapter 18.32.

J. Properties with historic resources as identified in the historic element of the general plan shall comply with the provisions of Chapter 18.31.

K. This zoning district permits one hundred percent residential projects with no commercial component. Any non-residential development shall include a residential component at the minimum density specified in Table 18.21.050.

CHAPTER 18.29 - AFFILIATED HOUSING (AH) COMBINING DISTRICT REGULATIONS

18.29.060 - Required conditions—Development standards.

A. Residential Density. The development potential of the following affiliated housing (AH) sites is as follows, subject to approval by the planning commission:

1.Sequoias. Up to and including twenty-three units, as described in the housing element.

2.Christ Church. Up to and including six units, as described in the housing element. 160
Draft Zoning Map
Link to higher resolution PDF file:
https://www.portolavalley.net/home/showpublisheddocument/20283/639034920586201196 161
Attachment 3
Town of Portola Valley General Plan
Land Use Element
Last amended January 24, 2024
Draft Prepared December 2025
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162
Attachment 4
Table of Contents
Introduction .................................................................................................................................. 1 General Objectives ................................................................................................................... 1 General Principles .................................................................................................................... 2 Residential Areas ......................................................................................................................... 4 Objectives .................................................................................................................................. 4 Principles ................................................................................................................................... 4 Standards................................................................................................................................... 7 Description................................................................................................................................ 9 Other Residential Areas ........................................................................................................ 14 Parks, Recreation Areas and Open Spaces ............................................................................. 15 Objectives ................................................................................................................................ 15 Description.............................................................................................................................. 15 Commercial and Research – Administrative ........................................................................ 17 Objectives ................................................................................................................................ 17 Principles ................................................................................................................................. 17 Standards................................................................................................................................. 18 Description.............................................................................................................................. 19 Institutions .................................................................................................................................. 21 Objectives ................................................................................................................................ 21 Principles ................................................................................................................................. 21 Standards................................................................................................................................. 22 Description.............................................................................................................................. 22 Public Facilities and Services.................................................................................................... 25 Objectives ................................................................................................................................ 25 Principles ................................................................................................................................. 25 Description.............................................................................................................................. 26

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Land Use
1 Land Use Element
Introduction
2100 The land use element sets forth guidelines for land occupancy and describes the location and distribution aspects of land uses. Land use interrelationships and land use circulation relationships are also defined.
2101 Land use proposals in the plan include those for residential areas, those for community facilities and services, and those for region-serving facilities. For the purposes of this plan, all land uses are discussed separately in the following sections: residential areas; parks, recreation areas and open spaces; commercial and research - administrative areas; institutions; and public facilities and services.

In these sections, objectives, principles, and standards are given, followed by a description of the plan proposals.

General Objectives
2102 1. To provide for residential uses and related facilities and services that will preserve and enhance the quality of living enjoyed by local residents.

2. To maintain the natural character of the planning area and to provide for limited park, recreation and open space uses in appropriate scenic areas where the uses will be compatible with the maintenance of the residential nature and quality of the planning area.

3. To minimize the need for non-local traffic to penetrate the planning area.

4. To minimize consumption of energy from non-renewable sources and to encourage the use of renewable energy sources while preserving the scenic and aesthetic qualities of the area.

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Land Use
2 5. To encourage and, where appropriate, require the conservation of water in new and existing developments and buildings.

6. To ensure that development in areas subject to geologic, fire and flooding hazards is controlled so that people and structures are not exposed to unacceptable levels of risk.

General Principles
2103 1. The planning area should have the low intensity of development which is appropriate to its location on the fringe of the urban area of the Peninsula and should provide a transition between urban densities of adjoining communities and non-intensive land uses west of the skyline.

2. Uses of land should include homes, open spaces, agricultural pursuits and such other private, office and commercial uses as are required to serve the frequent needs of local residents.

3. In addition to uses serving primarily local residents, public, private and limited commercial recreational facilities serving a broader area would be appropriate in locations on the periphery of the planning area but so located as not to encourage traffic through the town.

4. Those public and private facilities such as schools, parks, churches, public buildings, stores and offices which serve all or a major portion of the planning area should be grouped in readily accessible centers to the greatest extent permitted by site and location requirements of the individual facilities.

5. In any development within the planning area, full consideration should be given to the geologic conditions so that development on unstable land can be avoided or minimized.

5.1. In areas subject to flooding, including those identified in the safety element, development shall be precluded or designed to minimize risk.

6. In order to maintain the rural atmosphere of Portola Valley, all buildings should be subordinate to their natural surroundings in size, scale and siting.

Monumental buildings should be avoided.

7. Non-residential buildings should generally be of small or moderate size and, where groups of buildings are used, connected by plazas, terraces, porches, arcades, canopies or roofs to provide a pleasant environment and safety and shelter to pedestrians.

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Land Use
3 8. In order to help minimize the adverse effects of higher intensity uses upon lower intensity uses, landscaping areas of primarily native plants appropriate to the site should be provided. Such buffers should be of a size and design that will provide an effective visual buffer.

9. In all developments in the planning area, full consideration should be given to fire protection needs, including those identified in the safety element, and adequate measures should be taken to ensure that these needs are met.

9.1. Development should be limited in areas when fire risk cannot be reduced to an acceptable level and adequate emergency access cannot be provided.

Also, recognizing fire protection measures could have adverse effects on native vegetation, development should be configured to minimize damage as well as fire hazard.

10. The rate of development and location of projects should not exceed the capacity of the town, special districts and utility companies to provide all needed services and facilities in an orderly and economic manner.

11. Conservation of energy from non-renewable sources should be considered in the design, improvement, reconstruction and remodeling of buildings.

12. The use of passive and active solar energy should be encouraged in the siting, design and construction of buildings.

13. Where feasible, development proposals should incorporate unified planning for the largest land area practically possible in order to preserve open space, conserve unique natural features of the area, allow logical extensions of the trail and paths system, maximize the opportunities for controlling the extent and impacts of development and otherwise help ensure the application of good land use planning principles.

14. Grading shall normally be the minimum necessary to accommodate development; however, in those instances where increased grading can provide for greater compatibility of development with the natural setting and not cause significant adverse effects on the environment, such grading shall be preferred.

15. For all new developments within the planning area, full consideration shall be given to the fiscal ability of the town and other affected local governmental agencies to provide essential services. When fiscal impact will exceed tax revenue to be generated, provisions may be made to require offsetting fiscal impact fees.

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Land Use
4 16. In the planning, design, construction and operation of development within the planning area, water conservation should be a high priority.

17. In all new developments, the undergrounding of utilities should be considered a high priority.

Residential Areas
Objectives
2104 1. To assure that all building sites and residences are developed in a manner minimizing disturbance to natural terrain and vegetation and maximizing preservation of natural beauty and open space.

2. To organize residential areas in a manner providing maximum convenience in the daily use of local facilities such as parks, recreation area, commercial facilities and access to major roads, consistent with the attainment of other objectives stated within the general plan.

3. To provide for the grouping or clustering of residential buildings where this will maximize the opportunity to preserve natural beauty, habitat and open space without generally increasing the intensity of development otherwise possible.

4. To maintain the present character of established residential areas.

5. To control the occupancy of parcels so as to:
a. Prevent overcrowding of dwellings.
b. Insure that occupancy of land and dwellings will be in balance with service facilities such as on-site parking, traffic capacity of access streets and capacity of utilities such as water and sewage disposal. c. Insure against adverse impact on neighboring residences. d. Fix responsibility for use, occupancy and conduct on the premises in relation to town standards and requirements. That is, on each parcel and in each main dwelling, someone must be “in charge” as owners or tenant of the owner.

Principles
2105 1. Lands indicated for residential use on the comprehensive plan diagram should be used primarily for residential living, a use of land characterized by

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Land Use
5 a single household occupying a main detached dwelling as the principal use of a parcel, together with uses and structures customarily accessory to a main dwelling in a rural residential community.

2. In addition to other accessory uses and structures, accessory living quarters within the main dwelling or in a separate structure should be deemed an appropriate accessory use on parcels large enough and under conditions adequate to insure the objectives cited in Sec. 2104.5 are met. Specific limits on accessory living quarters should be included in the zoning ordinances.

2.1. Agricultural uses are encouraged as interim or long-term uses in residentially designated areas provided they are compatible with nearby nonagricultural uses and do not result in the significant degradation of the natural environment.

3. Population densities within the planning area should be guided by considerations of topography, geology, vegetative cover, access to transportation and services, fire hazards, emergency access, impact on preexisting residential development and other factors such as:
a. The highest densities should be located on relatively level land close to local shopping and service areas, other local facilities and transportation facilities. Densities should decrease as the distance from these facilities increases.
b. Population density should decrease as steepness of terrain increases. c. The lowest densities and largest lots should be located on the steepest hillsides on which the town allows development and in mountainous areas where it is necessary to limit storm runoff, prevent erosion, preserve existing vegetation, protect watersheds, avoid potentially unstable ground and maintain the scenic quality of the terrain.

4. Steep slopes, potentially unstable ground, canyons and ravines should be left undisturbed as residential open space preserves.

4.1 When residences are grouped or clustered in areas where intensity standards require one acre or more per dwelling unit:
a. Each residence should have substantial direct frontage on a common open space of sufficient size to convey a feeling or being on the edge of a large and significant open space.

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Land Use
6 b. Clusters should generally consist of a small number of detached residences, and each cluster should be well-separated from adjacent clusters rather than interconnected in a linear form.

5. On tree covered buildable slopes, development should be designed to preserve groves of trees as well as individual trees and native understory to the maximum extent possible.

6. (Not used.)

7. To the extent feasible, all structures (including residences) should complement and blend in with the natural setting of the planning area; and to this end, the following principles should be adhered to:
a. Structures may be located in existing tree covered areas to the extent possible and still be consistent with slope, geologic and related conditions and the need to preserve locally unique or especially beautiful wooded areas.
b. Largely bare slopes and sparsely wooded ridges visible from large portions of the town or planning area should be kept free of structures to the maximum extent possible.
c. If development does take place on highly visible barren slopes or ridges, it must be unobtrusive and of a scale and design to maintain the character of the natural setting, and with required planting of native trees and plants where appropriate.

8. In all residential areas of the town, or its spheres of influence, particular attention must be given to the effects of approaching the maximum amount of development permitted on individual parcels. The cumulative effect of buildout under appropriate ordinances and policies should be examined and steps taken to ensure that its effect will not be injurious to the unique and desirable characteristics of each area. Overall development levels as measured by floor area ratios and impervious surfaces should be limited so as to preserve the rural setting.

9. To the extent feasible, the design of subdivisions should retain a representative composition of habitats on the site and their interrelationships.

10. Residential development should not occur in areas subject to flooding as shown on the Flood Insurance Rate Maps issued under the National Flood Insurance Program by the U.S. Department of Housing and Urban Development.

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Land Use
7 Standards.
2106 Residential areas are shown in eight nine land use intensity categories, as described below in the table and text:

Residential Category Intensity in Dwelling Units per Acre (du/a) Gateway 20-23 du/a
Multi-Family – Medium 20-23 du/a
Mixed-use – High 20-25 du/a
Mixed-use Residential 3-6 du/a
Multi-Family – Low 2-4 du/a
Low-medium >1 du/a
Low .5 - 1 du/a, on average
Conservation Residential
a. Existing Development
b. Undeveloped Lands
.25 - .5 du/a
.11̅1̅- .5 du/a
Open Residential̅̅̅̅ .33̅3̅- .055̅5̅, for slopes from 0% to 50%

1. Gateway – Existing developed and undeveloped areas where density is no more than twenty-three dwelling units per acre. These areas are generally geologically stable, in relatively level terrain, and have good accessibility.

2. Multi-family – Medium—Existing developed areas where density is no more than twenty-three dwelling units per acre. These areas are generally geologically stable, in relatively level terrain, and have good accessibility.

3. Mixed-use – High—Existing developed areas where density is no more than twenty-five dwelling units per acre. These areas are generally geologically stable, in relatively level terrain, and have good accessibility.

4. Mixed-use—Existing developed areas where density is no more than six dwelling units per acre. These areas are generally geologically stable, in relatively level terrain, and have good accessibility.

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8 45. Multi-family – Low—Existing developed areas where density is no more than four dwelling units per acre. These areas are generally geologically stable, in relatively level terrain, and have good accessibility.

56. Low-medium—Existing developed areas where net residential land area per housing unit is less than 1 acre.

67. Low—Existing developed areas where net residential land area per housing unit averages from 1 to 2 acres. These areas are generally geologically stable, in only moderately steep terrain, and have good accessibility.

78. Conservation-Residential—Includes:
a. Existing developed areas where net residential land area per housing unit averages from 2 to 4 acres.
b. Relatively accessible undeveloped lands with few to considerable potential geologic instabilities. To be developed with a slope-intensity standard whereby the net residential land area per housing unit increases from 2 acres on level to 9 acres on slopes of 50 percent or greater.

89. Open Residential—Relatively inaccessible sparsely developed and undeveloped areas generally with extreme geologic instabilities and steep slopes. Fire hazards are often high and erosion potential great. These areas are often also of ecologic, scenic or historic importance. To be developed with a slope-intensity standard whereby the net residential land area per housing unit increases from 3 acres on level land to 18 acres on slopes of 50 percent or greater.

Additionally, the Housing Element establishes a Supportive Housing Overlay for 4394 Alpine Road to provide flexibilty for the potential devlopment of supportive housing at that site.
2106a Portions of some of these residential areas are classified as “residential open space preserves.” These preserves possess one or more of the following characteristics:
slopes, canyons and ravines generally in excess of 30% in slope, unstable lands, lands of significant scenic value to the town, historic resources, riparian environments, and lands inaccessible without traversing potentially unstable lands.

To the maximum extent possible, these preserves should be kept free of structures and left in a natural condition with respect to terrain and vegetation. New residential subdivisions should provide for the clustering of residences outside of residential open space preserves so that these areas are left undisturbed for visual enjoyment and limited local use. However, on lands also shown as open

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9 residential, residences might be appropriate, if clustering is not possible, if acceptable development standards for access, utilities and geologic stability can be met, and if scenic qualities and historic features are preserved. Low intensity recreation uses would be appropriate in residential open space preserves, and drainage and erosion control measures should be undertaken where necessary. 2106b The slope-intensity standards for the conservation residential and open residential categories recognize in part the overall problems of the development in areas with potential geologic instabilities. However, the intensity of development in individual developments should be further reduced as necessary to reflect specific geologic conditions encountered, to minimize significant visual impacts, to preserve scenic qualities and historic features, and to avoid high fire hazards and inadequate emergency access.
2106c Residential development and related improvements should be permitted only where geologic stability meets the standards of the town for the specific uses. 2106d Land use intensities may be increased beyond those specified in this section in accordance with provisions for the inclusionary lot program adopted by ordinance by the Town Council and Policy 2, Program 2-1 of the Housing Element.

Description
2107 Residential areas of low intensities are the predominant land use proposed in this general plan. Eight Nine categories of residential land use intensities are indicated.

The multi-family – medium, mixed use, mixed-use - high, multi-family - low, lowmedium and low intensities are restricted to areas of existing development. The conservation residential intensity is assigned to less steep land close to community and circulation facilities and existing development. The open residential intensity is applied to most undeveloped lands which have generally rugged topography, scenic qualities or historic features, are further from community facilities and major circulation routes, and have extreme geologic instabilities. These several residential intensities are generally similar to and compatible with intensities existing and proposed for most areas adjacent to the planning area.
2107a In addition to the eight nine residential land use intensities described in Section 2107 above, possible residential land uses are indicated in Section 6100, Nathhorst Triangle Area Plan, and Section 6300, Town Center Area Plan. These sections should be consulted to determine the recommended residential land use intensities for these areas.
2108 Land use intensity standards provide a guide for the intensity of residential development within which considerable flexibility remains as to design solutions.

They indicate the maximum number of housing units to be permitted on a given

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10 piece of land but do not prescribe type of design in relation to a minimum lot standard. Specific conditions may require lower intensities. 2109 Superimposed upon the residential land use indicated on the comprehensive plan diagram is a tree symbol representing residential open space preserve. The residential open space preserve should be primarily a permanent open space, but should in addition accommodate a variety of recreational uses well suited to the natural terrain and which preserve the continuity of native vegetation. Such uses include riding and hiking trails, informal play areas, scenic walks, picnic areas, and residences subject to suitable conditions (see foregoing standards). These areas can be either privately controlled by the local property owners or held by a public agency.
2110 The delineation of the residential open space preserve usually is intended to be general in nature. As specific areas develop, it will be necessary to apply with care the objectives, principals and standards set forth in this plan in the preparation of detailed designs.
2111 Based on an evaluation of the slope and geologic constraints for each residential area, estimated holding capacities have been prepared and are included in Appendix 1 of this land use element. The holding capacity figures represent the maximum number of housing units estimated to be feasible under the criteria included in this plan.
2112 Each residential area is generally described below and shown on the following residential areas map.
2113 Residential Area No. 1. This area comprises the Brookside Park and Brookside Orchard subdivisions. The low-medium intensity recognizes the long-established character of the area. The area is almost fully developed with homes. Attention should be continually given to conserving and enhancing this residential area. 2114 Residential Area No. 2. This area comprises the Woodside Highlands subdivision.

The low-medium intensity recognizes the character of this old subdivision.

Originally an area of summer homes, this area has been converted to year-around living, is served by narrow roads and individual sewage disposal systems, and includes some areas of unstable ground. Some few lots are without homes.

Continuing attention should be given to improving the quality and amenities of this area while protecting its individual character.
2115 Residential Area No. 3. This area comprises the Portola Redwoods subdivision.

The low-medium intensity is consistent with the long-established nature of this subdivision. Virtually all lots are developed with homes. The character of this small residential area should be preserved and continual attention should be given to

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11 maintaining appropriate land use relationships between this area and surrounding and nearby non-residential uses.
2116 Residential Area No. 4. This area, in the town’s sphere of influence, comprises the Ladera subdivision. The low-medium intensity recognizes the established character of this area. The area contains but a very few vacant lots. The existing character of Ladera should be maintained and attention should be continually given to assuring compatibility of uses on the Webb Ranch with the residential character of Ladera. 2117 Residential Area No. 5. This area, in the town’s sphere of influence, consists of the Los Trancos Woods subdivision. The low-medium intensity is consistent with the character of the long-established residential area. Originally an area of summer homes, it is now used for year-around living, is served by narrow roads and individual sewage disposal systems, and is affected by some areas of geologic instability. Some lots are still vacant. Efforts should be made to improve the quality and amenities of the area while preserving its character. 2118 Residential Area No. 6. This area comprises the Willowbrook subdivision, with parcel sizes of 1 acre or more, and several larger parcels along the eastern side of the area. The area is shown in the low intensity category and is virtually entirely developed with homes. The character of this area should be preserved and efforts should be made to reduce through traffic.
2119 Residential Area No. 7. This area is composed primarily of the Arrowhead Meadows, Alpine Hills, Hillbrook, Stonegate, Stonegate Meadows, Corte Madera Acres, Palmer Estates, Portola Terrace, Portola Heights, and Pine Ridge subdivisions.

All of these subdivisions have minimum parcel sizes of 1 acre or more. In addition, there are unsubdivided areas of larger parcels, namely in the vicinity of Georgia Lane. The entire area is shown in the low intensity category. 2120 As the unsubdivided areas are developed, attention should be given to ensuring careful integration into the largely already developed area so as to ensure compatibility. Particular attention will need to be given to land use relationships in the vicinity of the non-residential uses along Portola and Alpine Roads. 2121 Residential Area No. 8. This area is composed of the Westridge and Oak Hills subdivisions plus a steep undivided area between Westridge and Alpine Hills subdivision. The area is shown in the conservation residential intensity. Few lots are vacant in the subdivisions. The character and quality of the area should be conserved as the area plays an important part in maintaining the open space character of the town.
2122 Residential Area No. 9. The development pattern for a large portion of this area has been set by the Portola Valley Ranch subdivision where there are slightly in

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12 excess of two acres per housing unit. Most of the balance of the area is in large ownerships. The area is shown in the conservation residential intensity category. 2123 Most of the area has good access to local town roads, most utilities, schools, and shopping. Parts of the area are quite stable geologically, while other parts are highly unstable, and slopes range from moderate to steep. The plan diagram indicates large areas in the residential open space preserve category. 2123a In the area along Alpine Road, any development should be kept well back from the road so as not to encroach on the Alpine Road Corridor, Portola Road Corridor, and Nathhorst Triangle Area.
2124 Residential Area No. 10. This area, in the town’s sphere of influence, comprises the Vista Verde subdivision. The area is shown in the conservation residential intensity category. There are some vacant lots in the subdivision. Geologic instabilities in the area warrant careful continuing evaluation as additional homes are built.
2125 Residential Area No. 11. This area consists of the lower portion of the western hillsides and is unsubdivided except for the old Coombsville subdivision, which occupies a small part of the area. The area is shown in the conservation residential intensity category. It is characterized by gentle to steep slopes, geologically stable to unstable lands and grass covered slopes to tree covered canyons. The major development potential on the western slopes is confined to this area, which is less steep, enjoys somewhat more stable lands than the upper portion of the western hillsides, and has greater accessibility to roads, utilities, schools, and shopping. A major portion of this area is owned by the Midpeninsula Regional Open Space District.
2126 Most of the undeveloped portion of this area is in a few large holdings. This provides an opportunity for imaginative designs making full use of the range of

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14 natural features present. It should be possible and practical to preserve a large amount of the area in a natural state. In particular, it is desirable that the natural character of the open ridge leading up to the Windy Hill Open Space Preserve and the orchards and meadow adjacent to Portola Road and town center be retained. 2127 Residential Area No. 12. This area consists primarily of the upper portion of the western hillsides. It is similar in character to residential area No. 11; however, it is more removed from local town roads, utilities, schools and shopping, has steeper slopes, has a significantly colder, more foggy, and more windy climate and is somewhat less geologically stable. The most feasible access appears to be from Skyline Boulevard, and fire protection is minimal. Its reduced density is compatible with the adjoining agricultural, recreational, and forest resource region west of Skyline Boulevard. This area is shown in the open residential intensity category. 2128 It is envisioned that development in this area will be minimal. The foregoing factors make the area unsuitable for more than very sparse development. Large areas are shown in the residential open space preserve category. Any development in this area should have adequate access by roads which ensure prompt access to and from public facilities and commercial areas, and for fire, police and other emergency services.
2129 The barren ridge leading up to Windy Hill from the east is a visually dominant feature of Portola Valley and highly noticeable from much of the Midpeninsula area. It should remain in its natural state to the maximum extent possible.

Development which might go on these lands should preferably be located elsewhere on the same parcel of land. If any development takes place in this area, extreme care should be taken to ensure absolute minimum disruption of existing visual characteristics. A major portion of this ridge is owned by the Midpeninsula Regional Open Space District.
2129a A small portion of the area lies east of Alpine Road next to Los Trancos Woods and Vista Verde. This area is included because it is similar to the balance of the area in terms of remoteness and geologic instability, and also because it contains steep slopes, scenic qualities and the historic Coal Mine Ridge Trail.

Other Residential Areas
2130 In addition to the areas described above, there are several other residential areas included within the planning area. These areas, although in other jurisdictions, are of concern to the planning area because of common problems relating to drainage, circulation, public facilities and visual amenities.
2131 The portion of the Town of Woodside northeast of Portola Road and known as Hidden Valley Farm and Family Farm is shown on the plan diagram because of its

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15 close physical relationships to Portola Valley. This area is shown as conservation residential and is consistent with the Town of Woodside’s General Plan. There is a need to maintain compatible land use relationships between Hidden Valley Farm and the non-residential uses fronting on Portola Road within the Town of Portola Valley.
2132 The portion of the Town of Woodside along the Portola Valley town boundary between Portola Road and Skyline Boulevard is included because of the need to maintain compatible land uses on either side of the town boundary. The area in Woodside is shown as conservation residential and is consistent with the Woodside General Plan.
2133 Two areas of low-medium intensity are shown on the comprehensive plan diagram in the northern portion of the planning area: the Stanford Hills subdivision and the Stanford Weekend Acres area. The inclusion of these areas at these intensities indicates concurrence with plans of Menlo Park and San Mateo County. Continued attention to traffic control measures along Alpine Road in the vicinity of Stanford Weekend Acres appears warranted in order to help assure traffic safety.

Parks, Recreation Areas and Open Spaces
Objectives
2134 1. To retain areas of natural terrain and vegetation sufficient to preserve the overall natural open character and quality of the area, and to buffer the town from its neighbors and its constituent neighborhoods from each other while permitting reasonable development of private lands.

2. To provide for appropriate park and recreation areas for community and neighborhood use.

3. To encourage public parks, recreation areas and open spaces serving other than primarily local residents only in locations where they will not be a disruptive influence on local residents and where they will preserve unique natural resources for use by residents of the larger region.

Description
2135 Extensive parks, recreation areas and open spaces are proposed in the plan. Each proposal is based upon the natural resources of the planning area and related to the needs of local residents, Midpeninsula residents, or other Bay Area residents.

These proposals and the elements in which they are described are indicated in Table 1: Guide to Park, Recreation, and Open Space Proposals in the General Plan.

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16 2136 Each park or recreation area proposed is so located and served by circulation facilities that it can be reached and used by the intended users without interfering with the enjoyment of nearby areas. Thus, facilities serving other than primarily local residents should be located on the edges of the planning area accessible from major thoroughfares.
2136a The comprehensive plan diagram proposes certain parks, recreation areas and open space uses on privately owned land. It is anticipated that some of these proposals will be implemented through appropriate dedications pursuant to planning regulations when private development takes place. In some instances, rights in land may be purchased by the town or other appropriate agency. In other instances, the private use of the land for a recreation or open space use constitutes conformity with the plan. Nonetheless, there may be instances when a property owner wishes to put land to a use not shown on the comprehensive plan diagram and the town or some other public agency is not able to obtain public rights through regulation and does not negotiate a purchase with the owner. In such instances and only for lands designated on the comprehensive plan diagram as neighborhood preserve, community preserve, scenic corridor and greenway, or labeled “Other Community,” the general plan hereby permits:

1. private use of a character and intensity no greater than the public use indicated on the comprehensive plan diagram, or

2. private use at the lowest residential intensity suitable for the property and designed to maximize the open space character of the land.

In implementing the foregoing policy with respect to any proposal by a property owner, the approving authority of the town shall exercise judgment in approving a use to ensure compatibility with surrounding and nearby uses, circulation facilities and the applicable objectives of this general plan. Any use permitted must, of course, conform to the zoning for the property.

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17 Table 1. Guide to Park, Recreation, and Open Space Proposals in the General Plan Park, Recreation or Open Space Park and
Recreation
Element
Open
Space
Element
Trail &
Path
Element
Scenic Roads
and Highways
Element
Land Use
Element
Neighborhood Preserve X
Neighborhood Park X
Community Preserve X
Community Park X
Other Community Parks or Preserves X
Regional Park or Private Regional Facility X
Open Space Preserve X
Scenic Corridor X
Greenway X
Open Space Limited Development X
Agriculture X
Secondarily Park, Recreation, or Open
Space*
Residential Open Space Preserves X
Trails and Paths X
Scenic Roads and Highways X
* These land use categories serve primarily for residential or circulation purposes, but have secondary uses as parks, recreation areas, or open spaces.

Commercial and Research – Administrative
Objectives
2137 1. To provide goods and services to satisfy the most frequently recurring needs of local residents.

2. To limit other commercial development to the maximum extent possible consistent with other objectives of the plan.

3. To group related facilities attractively for convenient use and to prevent continuous commercial development along arterials which would detract from the scenic character of the area.

4. To control commercial development in a manner that will minimize its impact on neighboring residential areas.

Principles
2138 1. Convenience goods and services and limited shopping goods should be available in local shopping centers in sufficient quantity and variety to meet

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18 the most frequently recurring needs of the residents of the Town of Portola Valley and its spheres of influence.

2. The development of new commercial and office floor area should be controlled to avoid premature availability and should only be permitted when it is demonstrated that the proposed additional space and uses are needed, within the objectives of this plan, to serve the existing population or the population anticipated over a reasonable time period.

3. Local shopping and service centers should be centrally located with respect to the population served, have direct access from major streets and have sufficient parking and service areas.

4. Individual sites should be landscaped attractively with native plants so as to integrate the entire development visually with its neighbors and the overall natural qualities of the planning area. Protecting residential areas from noise, unsightliness, odor and other nuisances should be accomplished through adequate landscape buffers that also enhance pedestrian access and through other appropriate design features.

5. Night lighting visible from the exterior of buildings should be strictly limited to that necessary for security, safety and identification. All night lighting, including signs, should be low intensity and shielded from view from residential areas.

6. All commercial uses should be compatible with adjacent development in terms of scale, general visual character and siting. (For principles relating to design objectives, building size and scale, conservation of natural beauty, and landscaping, see “General Principles” of the land use element and “Principles” of the open space element and “Principles” of the Nathhorst Triangle Area Plan.)
Standards
2139 1. In local shopping and service areas, a small percentage of the total net site area (exclusive of street and road rights-of-way) should be occupied by buildings. A substantial percentage of the site area should be left as natural and/or developed as landscaped open space using native plants.

2. Within local shopping and service areas, the ratio of total floor area to net site area for commercial uses shall not exceed 0.18 and for office uses shall not exceed 0.13.

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19 Description
2140 The major shopping, service and employment opportunities in nearby areas are recognized, and hence a duplication is not proposed within the planning area.

Thus, while frequently needed local shopping and service facilities are proposed within the area, activity centers outside the planning area such as the Stanford-Palo Alto shopping area are relied upon for more specialized goods and services. 2141 Four local shopping and service centers are indicated on the plan diagram. These centers are all existing at the present time and have sufficient area to meet the needs of local residents when the planning area is fully developed. The four centers are Ladera Country Shopper, Nathhorst Triangle Area, Town Center, and Sharon Heights Shopping Center.
2142 The two centers within the town, the Nathhorst Triangle Area and Town Center, should strictly adhere to the objective that these centers should provide only those goods and services necessary to satisfy the most frequently recurring needs of residents of the town and its spheres of influence. Thus, these centers are seen as including but not being limited to: hardware stores, food service stores, drug stores, beauty parlors and similar convenience goods, and very limited shopping goods. Limited office uses, such as doctors, banks and real estate offices serving the same population are also appropriate. Uses which would attract a majority of patronage from outside the service area should more appropriately be located in larger and more centrally located commercial and office centers elsewhere on the Midpeninsula or the Bay Area. These centers are related by the Portola Road corridor, which is described in the Corridor Plan starting with section 6400 of this General Plan.
2143 It is recognized that the Sharon Heights Shopping Center and the Ladera Country Shopper and adjoining professional center do not completely meet the criteria for commercial uses described above. These centers, outside the town and developed under other criteria, do however, provide largely convenience goods and services with limited shopping goods. The Ladera professional center also provides general office space not geared to serving local residents. Both of these centers are wellserved by circulation and are accepted by this plan as appropriate for the locations involved. The undeveloped hillside behind the Ladera Country Shopper should be left as open space to balance the intensive development of the remainder of the site and provide a buffer between the shopping center and nearby residences. 2144 Existing research-administrative areas are recognized. The major use is the Stanford Linear Accelerator Center (SLAC). This facility will have a continuing major impact on the planning area. Employment and access traffic to SLAC should be confined to Sand Hill Road. Attention should be given to assuring maximum compatibility of this installation with the surrounding area. Those aspects of the

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20 development continuing to require special attention include: power transmission to the accelerator, control of noise and exterior lighting, traffic, landscaping and building design. It is likely that continuing attention to “temporary” installations will also be required. An existing research building complex on Arastradero Road is also recognized. The existing tree nursery, because of its largely impervious gravel surface, contributes considerable runoff to the creek. This use and similar uses should provide a buffer along the creek to minimize runoff, erosion and disturbance of habitats. In addition, present controls over these areas should be maintained or strengthened.
2145 Additional areas are shown for research-administrative use north of the Junipero Serra Freeway as proposed on the Menlo Park General Plan. Uses in these areas should be of very low intensity in order to be compatible with uses in nearby residential areas. Sites used for research-administrative purposes should be primarily open, buildings should be low and perhaps in small clusters, and the site development and landscaping should be designed to blend the buildings into the natural landscape.
2145a One area for research-administrative use is shown along Arastradero Road in Palo Alto. This use is inconsistent with Portola Valley’s position as to appropriate uses in this area, but is recognized because of the substantial investment involved and the limited extent of the uses. No additional development of this intensity is shown on the comprehensive plan diagram for this area because of the adverse impact such uses have on the surrounding area. In particular, the road system is not adequate to accommodate the heavy traffic characteristic of such uses, and in addition, such uses tend to attract additional high intensity uses which are not compatible with the low intensity residential character of Portola Valley. 2145b Near the area for research-administrative use along Arastradero Road is a headquarters for a tree maintenance service which serves the Midpeninsula. This use is relatively low intensity and is not shown separately on the comprehensive plan diagram. The town recommends that this use be kept within limits which are compatible with the low intensity character of the surrounding area. 2145c The “Lee” quarry on Los Trancos Road in Palo Alto is within the town planning area.

The quarry scar is visible from Portola Valley, but efforts have been made and should continue to be made to reduce the negative impacts of the quarry, including long-range restoration of the quarry to a more natural appearance.

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21 Institutions
Objectives
2146 1. To provide for those institutions that are for the use of local residents and in harmony with the residential character of the Valley.

2. To ensure that existing institutions will be properly served by trafficways and are properly related to adjacent land uses.

3. To provide an appropriate area for the grouping of major community-serving institutional facilities.

Principles
2147 1. All institutional uses should be served directly by major collector roads or roads with higher capacities.

2. All institutional uses should be compatible with adjacent development in the planning area in terms of scale, general visual character and siting.

3. Space should be provided for all local institutional uses that may be necessary such as elementary and intermediate schools, churches, libraries and local governmental buildings.

4. Major community facilities should be located where convenient to the entire planning area.

5. Schools should make recreation areas and facilities available for use during non-school hours.

6. Schools should be located so as to minimize the time necessary to be spent in travel to and from school.

7. Schools should be located to provide safe and convenient access giving particular attention to the requirements of young children.

8. (For principles relating to building size and scale, and landscaping, see “General Principles” of the land use element.)

9. If an institutional land use ceases to exist, the town shall consider an appropriate alternate institutional use or development for other appropriate uses giving due consideration to the relationship to adjacent and nearby land uses.

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22 Standards
2148 1. Residential type institutional facilities should be limited to a density of population no greater than that proposed for adjoining residential areas in the general plan. Section 2106.e. provides guidance with respect to appropriate ranges for building intensities and population densities.

2. Public Schools:

Grades Maximum Desirable Travel Time
K-5 20 minutes
K-6 20 minutes
6-8 30 minutes
High School 40 minutes
Description
2149 Institutions needed to serve all or parts of the planning area are proposed and are located so as to be convenient to their service areas. Institutional uses proposed include schools, churches and fire stations.
2150 Schools. With regard to public schools, the plan indicates one elementary school and one intermediate school in the planning area.
2151 The Portola Valley Elementary School District serves the Town of Portola Valley plus some areas beyond the town boundary. The Ormondale elementary school serves the entire Town of Portola Valley as does the Corte Madera intermediate school.

Thus, most children in the town have to travel considerable distances to school. As the population of the town grows, there may be a need for additional school facilities. The changing age composition of the population, however, makes it very difficult to project the number of school age children accurately. It is recommended that population changes be watched closely and appropriate school facility decisions be made in advance of any deficiencies. 2152 The Las Lomitas Elementary School District serves Ladera and a considerable area to the north. The Ladera elementary school, well located to serve that local community, is integrated with the adjoining recreational facilities of the Ladera Recreational District. The school is currently leased to a private school. Should the use of the school change, any new use should be compatible with the surrounding residential uses.
2153 One private school is shown on the plan diagram, the existing Woodside Priory school with grades 6 though 12.

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23 2154 Churches. Five churches are shown, three of which are in the town. All are well served by major thoroughfares. Additional churches may be needed in the planning area in the future. Those areas indicated as “institutional” on the plan diagram provide suitable locations for additional churches. 2155 Fire Stations. Fire protection to the town and most of the planning area is provided by the Woodside Fire Protection District. The district has a station on Portola Road near Alpine Road as shown on the comprehensive plan diagram. This station will provide primary service to the town. The other district station is located to the north in the Town of Woodside. For further description of fire service and fire hazards, see the safety element.
2156 Other Institutional Uses. Other appropriate institutional uses that may be needed in the town would include but not necessarily be limited to local governmental buildings. Each institutional use should be judged separately and, if compatible with other uses in the area, could be located in one of the local shopping and service areas or in the vicinity thereof.
2156a The town center contains the historic schoolhouse, town hall (administration building), meeting rooms, indoor recreation facilities, outdoor recreation facilities and the library. The site is within the San Andreas Rift Zone and occupancy of buildings should be related to the risk due to earthquake hazards. The outdoor recreation facilities at the site should be used and augmented as appropriate as a part of the town center (see the recreation element for further description). 2157 An extensive area is shown as “low intensity academic reserve” for Stanford University. This area is presently being used for various radio telescopes, antennas, other experimental installations, stabling and training facilities for horses, and agriculture. Where it does not interfere with these primary uses, lands are also used for grazing. Much of this area is visible from the Portola Valley area. The retention of agricultural uses is encouraged. Any further developments in this area by Stanford University should be referred to the local governments in the nearby areas so that the effects on these areas can be properly evaluated and modifications recommended where necessary and desirable. 2158 Another area owned by Stanford University and shown as “low intensity academic reserve” is the area designated “Webb Ranch” on the comprehensive plan diagram, Part 5. A portion of this area designated for agricultural use is described in the open space element. A variety of uses would be appropriate on the balance of the Webb Ranch and therefore a detailed plan for this area is not appropriate at this time. Town guidelines for development are appropriate, however, and are as follows:

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24 1. Lands within the area are appropriate for development of Stanford University’s academic program and closely related land uses provided the intensity of development and use conforms with standards and criteria set forth in this plan. Opportunities exist for outdoor education including study of plant and animal life, geology and paleontology.

2. The retention of agricultural uses is encouraged. These activities allow use of the land while retaining the essential natural open space qualities of the area. The combining of agricultural uses with educational programs may be feasible. Agricultural uses would be appropriate on all lands shown as low intensity academic reserve, as an interim use on lands ultimately to be used for academic purposes, or as permanent open space. Proper attention should be given to prevent stream pollution from agricultural activities.

3. Intensity of use should be compatible with present and planned uses of adjoining and nearby lands when measured by such factors as vehicular traffic, ratios of building coverage and floor space in buildings to land area, building height, daytime and nighttime population density, artificial light, glare, noise, emission of smoke, smog, dust, odor, vibration and radiation or other deleterious factors. The volume of site traffic generated (people and vehicle) should not exceed the capacity of off-site transportation facilities to handle such traffic with reasonable convenience. The limited traffic capacity of the system is a major factor in determining the appropriate intensity of development within this area. Expansion of transportation facilities should be controlled to preclude aesthetic or ecological damage. Because of physical limitations, road access within the area can be developed at only two points on Alpine Road. In addition, in the freeway design and construction, provision has been made for only one road under the freeway interconnecting the Stanford lands to the north and south. Consideration should also be given to potential failure of Searsville Dam and consequent downstream flooding.

4. Development on the “low intensity academic reserve” areas should allow very substantial open space (all natural or replanted). Paved areas and building ground coverage shall not count as open space. Each developed area should emphasize uninterrupted open space. All development should be concealed from view, through location, from Freeway 280, Alpine Road and residential uses as much as possible. The low intensity academic reserve designation is intended to help meet the objectives of Section 2158,3. and the scenic roads and highways element.
2159 – 2162 Not used.

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25 Public Facilities and Services
Objectives
2163 1. To ensure the development of public utilities in a manner that will cause minimum disruption of the natural beauty of the area.

2. To provide utilities adequate to serve local needs in the planning area.

3. To conserve natural resources and prevent pollution of water and air.

Principles
2164 1. All lines and facilities related to the transmission and distribution of power and telecommunications should be placed underground. If this is not practical and such lines or facilities are to be placed aboveground, the impact should be compensated by the undergrounding of lines or facilities in other locations within the planning area. The undergrounding of lines and facilities should be balanced against adverse effects on native vegetation.

2. A program should be developed for progressively placing existing overhead lines underground.

3. All utility installations should be sited, designed, developed and landscaped so as to blend with the natural scenery of the area.

4. All utility installations should be designed to minimize damage from identified geologic hazards.

5. Water, electric and gas supply lines should be loop systems where feasible.

6. Water supply systems must conform with established health and fire protection standards.

7. Waste water must not pollute ground water or streams or cause public or private nuisance.

8. Vegetative ground cover should be sustained to prevent storm water erosion. Unobstructed natural drainage channels should remain the principal storm drainage system, and riparian vegetation along their sides should be maintained in order to reduce erosion and bank failure and preserve habitat.

Publicly owned drainage structures should be provided and maintained in accordance with the current Storm Drainage Plan of Portola Valley.

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26 9. A solid waste and hazardous waste program which will assure adequate services, protect health, reduce waste generation and conserve energy and resources without adversely affecting the environment should be supported.

Wastes resulting from animal keeping should also be controlled and disposed of in a sanitary manner.

10. The planting of native vegetation in developments should be encouraged as a water conservation measure.

11. Utilities should first serve adjoining areas and then be incrementally extended to serve contiguous new development rather than be extended so as to allow development to “leap-frog” over intervening lands.

12. Whenever there is a known limited supply of a public facility or service which is beyond the control or ability of the town to overcome, such limited facility or service shall be allocated approximately evenly over the time period of the anticipated shortage.

Description
2165 It is recognized that this general plan shows areas for development which are not served by utilities or which have utilities inadequate to serve additional development. Such areas shall not be developed until all utilities are supplied. 2165a In the planning area, where the preservation of the natural scenery and environment is the one most important consideration by most residents, it appears appropriate to require that all public facilities not detract from the natural environment but to the maximum extent possible blend into the natural setting. In order to ensure that this is done, adequate review procedures should be established.

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Land Use: Appendices
27 Land Use Element Appendix 1:

Calculating Holding Capacity for the Land Use Element
The holding capacity of the general plan is an estimate of the total number of housing units that could be accommodated within the planning area under the plan proposals when and if the land is fully developed. It is a maximum figure and may be approached in time, but will probably never be achieved since some properties will never be developed to their fullest potential. The holding capacity shows a reduction in the overall holding capacity projected at the time the general plan for the Portola Valley area was originally prepared in 1964. This reduction is primarily a result of greater awareness by the town of development constraints imposed by unstable lands and conscious policies to reduce unnecessary exposure of persons and property to potential geologic hazards. The housing unit holding capacities were derived in the following manner.

1. Within existing subdivisions, the number of existing houses, vacant lots and potential lots that could be created through resubdivisions were counted. A small percentage of the vacant lots may never be built upon due to geologic hazards.

2. In unsubdivided areas, the residential land use intensity standards and policies contained in Sections 2106, 2106a and 2106b of the land use element were applied to obtain an estimate of the potential number of lots (see the detailed explanation below).

3. The number of lots from 1 and 2 above were added to obtain the housing unit holding capacity.

Estimating the number of lots in unsubdivided areas
The housing unit holding capacity for undeveloped lands was calculated by applying the residential land use intensity standards for each parcel and considering analysis of slope, unstable lands, and land that could be reasonably developed within the objectives and principles of the land use element. In some cases, the other factors analyzed reduced the holding capacity below the level that would be expected if only the basic land use intensity standard were applied. This is true in particular for lands with severe geologic stability problems whose holding capacity was calculated as follows:

1. Areas of geologic instability (Pmw, Ms, Pd, Psc, Md, Pf) and areas of geologic stability (Sbr, Sun, Sex, Sls, Ps) were identified. These areas are shown on the map “Movement Potential of Undisturbed Ground” for Portola Valley as of 1/23/76, as amended through 1995.

2. The land use intensity standards for the parcel were determined from the comprehensive plan diagram and section 2106 of the land use element. The

AMENDED DRAFT FOR PUBLIC REVIEW
190
Land Use: Appendices
28 methods of applying the standards are those in effect in the Portola Valley zoning ordinance.

3. The land use intensity standards were applied to geologically stable areas providing a housing unit yield for stable lands.

4. The land use intensity standards were applied to the geologically unstable lands to obtain a housing unit yield that would be expected if there were no severe geologic constraints present. Then, to account for geologic instability, the yield was reduced by 90%. This reduction stems from the provisions of Sec. 2106 b. of the general plan. It was assumed that the remaining housing unit yield of 10% could be transferred to stable portions of the same parcel.

5. The housing unit yield from 3 and 4 above were added to obtain total housing unit holding capacity for the parcel.

AMENDED DRAFT FOR PUBLIC REVIEW
191
Land Use: Appendices
29 HOLDING CAPACITIES
Residential Area Land Use Estimated Holding Capacity
Intensity Existing 1996 Housing Units
Housing Units1
1 2
3 4
2 5
3 Low-Medium 205
100
30 539
149
1,023
207
116
37 542
157
1,059
6 7
Low 56
553
609
60 582
642
8 9
104
114
Conservation Residential 268
224
105
46 643
322
290
143
116
871
12 Open Residential 15 44
Planning Area Total
(all areas)
2,290 2,616
Portola Valley Total
(Areas 1-3, 6-9, 11, 12)
1,497 1,774
Totals may not add due to rounding
1 Estimated numbers of existing housing units are from available records for approximately March 1996. The records were least accurate for areas 5 and 10. Due to the small number of housing units in these areas, however, minor inaccuracies would not significantly affect the planning area totals. 2 The existing number of housing units in 1996 is from the Los Trancos Woods Community Association. 3 The existing number of housing units in 1996 is from the San Mateo County Planning Department. 4 Although residential area 11 includes The Sequoias, the number of housing units and persons at The Sequoias are not included in the area 11 figures. Since the population at The Sequoias is approximately 325, the total holding capacity for the town is approximately 5,000 persons and for the planning area approximately 7,100 persons.

AMENDED DRAFT FOR PUBLIC REVIEW
192
Land Use: Appendices
30 Land Use Element Appendix 2:

Implementation of the Land Use Element
Actions to date:

1. A wide range of recommendations are set forth in Appendix 5 of the Portola Valley General Plan adopted in 1965 pertaining to needed rezonings and other regulating ordinances. These recommendations were all subsequently enacted.

These regulations guide implementation of the plan except where public purchase of property may be required. (See Open Space Appendix 2:

Implementation of the Open Space Element for examples).

2. The 1977 general plan amendments included provisions regarding a new “Open Residential” category, revised guidelines for clustering, allowed only partial density credit for unstable lands and added impervious surface limitations and new provisions for accessory living quarters, among other changes. These changes have been reflected in amendments to the zoning ordinance.

3. The 1980 general plan amendments, among other matters, changed the land use intensity for the “Conservation-Residential” category from one to two net acres per housing unit. This change has been reflected in the zoning ordinance.

Future actions:

1. The town should undertake the preparation of a plan for the Portola Road corridor.

AMENDED DRAFT FOR PUBLIC REVIEW
193
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Comprehensive Plan Diagram
Part 5 of the General Plan - Town of Portola Valley
Source: San Mateo County, 2022.

Adopted by Town Council Resolution
1965-17, 07/08/1965
Last Amended by Town Council Resolution
No. TBD, TBD
N
0 0.25 0.5 1
Miles
Other
Institution
Low Intensity Academic Reserve
Local Shopping & Service
Research (Administrative)
Mixed Use (High 20-25 du/ac)
Gateway
Multi-Family (Medium 20-23 du/ac)
Multi-Family (Low 2-4 du/ac)
Mixed Use (3-6 du/ac)
Residential (Low)
Residential (Low-Medium)
Residential (Conservation)
Residential (Open)
Open Space (Limited Development)
Agriculture
Open Space (Preserve)
Regional Park (Private Regional Facility)
Scenic Corridor & Greenway
Neighborhood Community Park
Play Field
Land Use
Neighborhood
Community
Preserve Park
Proposed
Existing
Scenic View
Scenic Lookout
Fire Station
Church
m Parochial High School
Intermediate School
Elementary School
Landmarks

JASPER RIDGE

BIOLOGICAL PRESERVE

WINDY HILL

OPEN SPACE

PRESERVE

OPEN SPACE PRESERVE

RUSSIAN RIDGE

PONY TRACKS
RANCH

MONTEBELLO

OPEN SPACE

PRESERVE

PALO ALTO

FOOTHILLS
PARK

COAL CREEK

OPEN SPACE

PRESERVE

WOODSIDE

PRIORY SCHOOL

STANFORD

GOLF COURSE

THE SEQUOIAS

STANFORD LINEAR ACCELERATOR CENTER
FAMILY
FARM

WEBB RANCH
AREA

COAL MINE RIDGE

LOS TRANCOS

OPEN SPACE

PRESERVE

SPRING RIDGE

HISTORICAL

LANDMARK

TENNIS AND

SWIM CLUB
MEADOW

PRESERVE

ORCHARD

PRESERVE

STABLES
TOWN
CENTER
FIRE

STATION

SANTA CRUZ MOUNTAINS

SANTA CLARA COUNTY

SAN MATEO COUNTY

SEARSVILLE LAKE
LAKE

LAGUNITA
FELT
LAKE

MINDEGO
LAKE
Skyline Scenic Corridor
Page Mill Road
Los Trancos Road
Alpine Scenic Corridor
Portola Road
Sand Hill Road
Sand Hill Road
Cervantes Road
Mapache Drive
Westridge Drive
Golden Oak Drive
Junipero Serra Blvd
Corte Madera Creek
Coal Creek
RengstorfGulch
Hamms
Gulch
Damiani Creek
Jones Gulch
Los Trancos Creek
Corte
Madera
Creek
Bozzo Gulch
Neils Gulch
Bull Run Creek
Madera
Creek
Corte
Sausal Creek
Los Trancos Creek
San Francisquito Creek
Martin
Creek
Alambique
Creek
Bear Gulch
Creek
Dry
Creek
Weeks
Creek
Woodruff Creek
Langley Creek
Woodhams
Creek
Mindego
Creek
Rapley Creek
Creek
Mindego

PORTOLA VALLEY TOWN BOUNDARY

PALO ALTO TOWN BOUNDARY

LOS ALTOS HILLS CITY BOUNDARY

PALO ALTO

WOODSIDE
Arterial
Freeway
Circulation
Minor Collector
Major Collector
194
Attachment 5
 






 



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456567869:;<= =>?@AB>C>DE>FCGHAIJK@LLM
DKKNG955LJK@LLMOLPP?QHOQLR5R>?@5?STLU5?V5WWMWXYWWWWWWZ[\]^>NR^Q6T_WE`WEa6b^cYdW>e=fILQ44gHa6h_ZMMKI>RiYWWbjkIl\WWmS>K?nHo656201 Thank you to Darcy, Steve & Sarah for working so diligently on this important Town initiative.

Given your short tenure and multiple priorities, we appreciate your focus and attention to detail on the Housing Element amendment. And thank you, Planning Commissioners, for your support in finding better site alternatives for housing development.

Most of our residents agree that there is no ideal location(s) to add large housing complexes in our community and remain true to our General Plan. And being in a WUI community with high fire-danger zones and limited evacuation routes, as well as the lack of public transportation, does not match well to high-density development.

As you may be aware, I, along with many other residents, am passionate about Dorothy Ford Park & Open Space remaining true to its name. It is a gem of Portola Valley, welcoming all to our community, and should live on as recreational space serving residents and surrounding community members in perpetuity, as originally intended.

Through 2+ years of work by Town Council members and resident volunteers (the Ad Hoc Site Evaluation Committee (AHSEC)), we have found truly better site alternatives for housing development, as well as spreading those new homes throughout the Town. I am very supportive of Christ Church’s desire to support low-income families, in creating tiny homes for rangers and/or local workers up on Skyline, and in development at Village Square, close to recreational areas, the Town Center/library and a commercial hub. All of these initiatives will add to the vibrancy of Portola Valley.

I look forward to amending our Housing Element as quickly as possible.

Thanks,
Karen Askey
202
______________________________________________________________________ TO: Town Council
FROM: Sarah Cawrse, Planning & Building Director
DATE: January 9, 2026
RE: January 7, 2026, Planning Commission Meeting Summary to Receive Information on the Draft Housing Element Amendment
Below is a summary of Commissioner comments that were received related to the Draft Housing Element Amendment and associated implementing items.

1. Draft Housing Element Amendment
• Need to consider the cumulative environmental impacts that will trigger CEQA.

2. Draft Mixed-Use High Density Zoning Code
• Should not require conditional use permit for administrative offices. • References to uses that “meet the domestic needs of the residents of the town” or “community serving” uses should be deleted to provide more flexibility for uses.
• Add the exact special scenic corridor setbacks.
• Table 18.21.050: Development Standards
o Mixed-Use High Density District - Remove “to the size of a site.” o Consider developable area ratio vs. site area ratio for Density Standard on Village Square and Skyline Open Space sites. o Maximum building size of 7500 square feet seems low.
• 18.21.070 Required conditions – consider clarifying “During hours when an establishment is not open for business, only security lighting shall be allowed. Such lighting, both inside and outside, shall be of the minimum

TOWN OF PORTOLA VALLEY

PLANNING COMMISSION SUMMARY
203
Attachment 7
amount and the intensity to achieve its intended purpose.” Clarification is more specifically needed around what is the “intended purpose.”

1. Draft Zoning Map
• Correct the zoning for the Dorothy Ford Open Space and Ford Field site (mapping error).
• Update the ordinance box on the lower left.

2. Draft Land Use Element Amendment
• Page 7- clarify what “good accessibility” means for the Mixed-Use High Density sites, as it does not relate to ADA accessibility. • Page 14- Land use Standards No. 2127 to 2129 text should be revised to accommodate the new Mixed-Use High Density site on Skyline. • Consider more welcoming language that moves away from using the language “spheres of influence.”

3. Draft General Plan Comprehensive Plan Diagram
• Correct the classification for 4388 Alpine Rd site (mapping error). 204

TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Darcy Smith, Town Manager
DATE: January 14, 2026
RE: Town Manager Mid-Year Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies

RECOMMENDATION
Staff recommend that the Town Council receive the Town Manager Mid-Year Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies.

BACKGROUND
In March 2024, the Town of Portola Valley’s Council Priorities were created and adopted through careful deliberation of the Town Council with input from the Community, Town Committees, and staff. The five priorities help establish the top projects and guide the Town based on a shared vision:

Financial Responsibility and Long-term Viability
Safety
Responsible Land Use
Operational Efficiency and Effectiveness
Environmental Sustainability.

In April 2025, the Town Council selected ten (10) specific implementation strategies items within each Priority area for staff’s focus for 2025. The Council adopted timelines for goals of completion, with either dates of June 30, 2025, or December 31, 2025, with one ongoing strategy for staff and Town Council to work on together, that might span fiscal year 25/26.

DISCUSSION
The attached table provides a detailed status update for each of the ten (10) specific implementation strategies.

Completed Items
Six of the strategies have been completed. These include:

Balanced Town Budget for FY 25/26
Recruit Town Clerk and Town Engineer
Align zoning regulations with the Adopted Housing Element & Successfully recertify Housing Element
Focus on challenges confronting the Planning & Building Department (one item specifically) Identify challenges and pain-points
Recruit Town Manager
205
Determine best method to communicate Town project status to the community Active Items
Five strategies are currently actively being working on. These include:

Ballot Measure Timeline and Community Education on Budget Challenges Explore creation of an umbrella collaborative Safety Task Force Complete Safety Element
Focus on challenges confronting the Planning & Building Department (one item specifically) Implement plans to address the challenges
Town Council to determine proper levels of service

FISCAL IMPACT
There is no fiscal impact associated with receiving this update.

ATTACHMENTS

1. Status Table
206
Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies January 14, 2026
Active Items
Implementation Strategy Priority Category Status
Ballot Measure Timeline and Community
Education on Budget Challenges
Fiscal Responsibility
and Long-Term Viability
Council and community meetings on the budget were held in Spring 2025. The Council has completed key work on the
ballot measure timeline, including:
• May 2025 – Staff presentation regarding engagement
with Lew Edwards Group and Godbe Research for
community education and survey work on the ballot
measure
• June 2025 – Creation of a Town Council Subcommittee
for work on Revenue Enhancement and associated
work with Bryan Godbe & Catherine Lew
• July 2025 – Discussion of the Finance Committee
Pro/Con List on Revenue Enhancement Options and
Town Council Direction to staff and Town Council
subcommittee on prioritization
• August 2025 – Receive information and provide
direction to Staff and the Town Council Subcommittee
regarding revenue enhancement options
• September 2025 – Update from Subcommittee
• November 2025 – Presentation on Community Survey
Results from Godbe Research
Staff anticipate that community engagement and outreach work will begin in early 2026 depending on Council funding in the Mid Year Budget Amendments, with Council meetings
projected in June and July to consider the placement of measure on the November 2026 ballot.

Explore creation of umbrella collaborative
Safety Task Force
Safety The Town Council created two subcommittees in June 2025. 207
Attachment 1
Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies January 14, 2026
The Safety Element Subcommittee is working on supporting staff to finalize the Safety Element that is currently being prepared.

The Resilience Planning Subcommittee created a draft list of safety initiatives roughly divided into a high, medium and low priorities comprehensive list of potential safety initiatives that was presented to the Council in August 2025. Additionally, the Committee is working with the relevant Town safety
committees to work on the details and discuss the pros and cons of a Safety Task Force.

Complete Safety Element Safety Town Council approved a professional services agreement with Urban Planning Partners to complete the Safety Element in November 2025. Work is underway with consideration by the Town Council of adoption of the Safety Element
anticipated in summer 2026.

Focus on challenges confronting the
Planning & Building Department
One item specifically: Implement plans to
address challenges
Responsible Land Use With the hiring of a permanent Planning and Building Director in December 2025, work is underway to implement plans to address a variety of challenges in the Planning and Building Department. Specific areas of work needed include:
• Implementing software to streamline and modernize
planning and building permitting, licensing, and code
enforcement (i.e., EnerGov). Implementation will
enhance efficiency, centralize data, and improve
customer service and communication. Implementation
depends on approval of Council funding in the MidYear Budget Amendments. • Recruitments to fill two staff vacancies are underway.

Staff will further analyze the current staffing levels and positions and present recommendations for future
staffing needs in the annual budget process in Spring
2026.
• Continue documenting SOPs for the department and
identify and implement improvements. Staff will
208
Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies January 14, 2026
communicate improvements internally and externally
as needed.
• Work with the Town’s current GIS consultants to
update the GIS layers related to Planning & Building.

Staff will also evaluate the development of a holistic
GIS system integrated with the permit software and
website to provide better data transparency and
efficiency.
• Identify a list of website updates and identify staffing and budget needs to implement them.
• Finalize the Master Fee Schedule Update.

Town Council to determine proper levels of
service
Organizational
Efficiency and
Effectiveness
No changes to Town levels of service have been proposed to date because of current Town revenue levels. Revenue
projections will be presented and discussed as part of the annual budget process which will occur in Spring 2026.
209
Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies January 14, 2026
Completed Items
Implementation Strategy Priority Category Status
Balanced Town Budget for FY 25/26 Fiscal Responsibility and Long-term Viability
The Town Council adopted a FY 25/26 budget with a General Fund deficit of $215,086. The Mid-Year Budget Amendments will be presented on February 11, 2026 for Council
consideration.

Recruit Town Clerk and Town Engineer Organizational
Efficiency and
Effectiveness
Town Clerk hired and started at the beginning of June 2025.

Town Engineer hired and started at the end of April 2025 Align zoning regulations with the Adopted
Housing Element & Successfully recertify
Housing Element
Responsible Land Use Town received a letter from HCD stating that the Housing Element was recertified on May 28, 2025.

Focus on challenges confronting the
Planning & Building Department.

One item specifically: Identify challenges
and pain points.

Responsible Land Use Major challenges identified include the use and integration of the EnerGov software, GIS software and layers, staffing levels and consistency, and accessibility of the planning staff for public inquiries, and timeliness and responsiveness to public inquiries.

Recruit Town Manager Organizational
Efficiency and
Effectiveness
Town Manager hired and started at the end of July 2025.

Determine best method to communicate
Town project status to the community
Organizational
Efficiency and
Effectiveness
A new Town Manager Blog was created in August 2026 as an online educational tool to provide general information to the community in open communication style. The Town Manager posts articles of general interest covering topics such as the Town's budget, budget process, special projects, upcoming meetings, community issues, public safety, and general Town operations.

The Planning and Building Department is now posting
monthly reports to keep community members, contractors
and residents informed about the status of planning and 210
Status Update of Current Fiscal Year 2025-26 Town Council Priorities Implementation Strategies January 14, 2026
building permits under review by the Town. These reports offer a clear overview of applications received, permits approved, pending reviews, and any outstanding
requirements, helping to improve transparency and
communication throughout the permitting process.

Staff is currently working on launching the public portal for EnerGov to allow the public to view permit status online. 211

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: January 14, 2026
RE: 11/13/2025 C/CAG Governing Board Meeting

BACKGROUND
ACTION ITEMS:

1. MTC /ABAG - Three scheduled public hearings on the MTC Draft Plan Bay Area 2050+ are offered in hybrid versions and are all regional in content. No hearings are scheduled on the Peninsula. https://planbayarea.org/draftplan San Mateo Fact sheet:
https://planbayarea.org/sites/default/files/documents/PBA2050PlusSanMateoCountyFactSheet.pdf? cb=85bf8b37 Public comments due by Dec 18.

2. Countywide program for Local Roadway Safety Plan: C/CAG received funding to write white papers to assist Towns and Cities for Vision Zero Local Roadway Safety Plan. Will be writing policies for eBikes. Creating a Traffic Safety Committee.

3. Recruiting to fill 3 expiring seats on the One Shoreline Board – (Central, Coastal, city at large seat) – Deadline for letter of interest Tuesday Dec 2. Email Sean Charpentier, Director of C/CAG [email protected]
MEETING NOTES:

Presentation from the Metropolitan Transportation Commission (MTC) on the Draft Plan Bay Area 2050+ Update. Plan Bay Area 2050+ is the long-range plan for the nine-county San Francisco Bay Area, focusing on four key issues – transportation, housing, the economy, and the environment.

By identifying 35 strategies designed to make the region more equitable for all residents and more resilient to unexpected challenges, Plan Bay Area 2050+ outlines a path forward over the coming decades. This includes critical infrastructure to improve our transportation system and to protect communities from rising sea levels — as well as the types of public policies necessary to realize a future growth pattern for housing and jobs. Plan Bay Area 2050+ also meets and exceeds federal and state planning requirements, allowing it to serve as the Regional Transportation Plan and Sustainable Communities Strategy.

Plan Bay Area 2050+ developed in the post pandemic period with integrated new remote work schedules and transit declines, new financial constraints, planning for a more unified regional transit network, and increased concern for climate changes requiring increased resilience.

Future transit budget
74% maintenance and operations, 16% transit, 8% all other (multimodal), 1% going to highway expansion
212
Planning for 4.9 feet of sea level rise which will need $15 billion to remediate.

Create a seamless transit system without necessarily changing the governance structure.

San Mateo County RICAPS Climate Collaborative
two-year funding agreement between C/CAG and the County of San Mateo County Sustainability Department for staff services to support RICAPS (the Regionally Integrated Climate Action Planning Suite) program in an amount not to exceed $50,000 for calendar years 2026 and 2027. The goal of RICAPS is for every city in San Mateo County and the County to have adopted plans to reduce greenhouse gas emissions, a means to track individual jurisdiction and countywide progress though greenhouse gas emission inventories, and to provide ongoing implementation and technical support.

C/CAG Congestion Management Program
Opened a public hearing on the draft update to the 2025 Congestion Management Program and continue the public hearing to December 11, 2025. Presentations planned for local cities and Towns in San Mateo County.
https://ccag.ca.gov/wp-content/uploads/2025/11/4.1-A1-CCAG-CMP-Monitoring-Report_10.10.25-1.pdf https://ccag.ca.gov/wp-content/uploads/2025/11/4.1-A2-CCAG-CMP-2025-Draft-1.pdf Every two years, C/CAG, serving as the Congestion Management Agency for San Mateo County, prepares and adopts a Congestion Management Program (CMP). The Program identifies strategies to address transportation needs, reduce congestion, and promote coordinated, countywide solutions. It must also align with the Metropolitan Transportation Commission’s (MTC) planning process to ensure local jurisdictions remain eligible for state and federal transportation funding.

Legislative update
SB 707 – Brown Act reform – Governor signed.

AB 650 (Papan) Housing Element Compliance –proposes a three-pronged approach: start the RHNA process earlier, allowing cities to begin planning sooner; require HCD to provide clear feedback and guidance; and offer relief to good actor cities in the form of a stay on the builder’s remedy while they are awaiting a response from HCD. – Vetoed by Governor. Will likely return in 2026 with tweaks.

SB 63 (Wiener and Arreguin) – approve ½ cent (San Mateo County) to 1 cent tax(SF) for public transportation with strong accountability measures and an adjudication committee about service levels, cleanliness. Includes return to source of funds that are in excess could be used for local transit and repavement of roads. – Governor signed – Planning for Nov 2026 ballot measure. Currently signature gathering and conversations in the community about budgets C/CAG may pursue an ebike legislation with an exemption to allow jurisdictions to regulate ebikes to require 16 years of age and helmets.

Executive Report
Recruiting to fill 3 expiring seats on the One Shoreline Board – (Central, Coastal, city at large seat) – Deadline for letter of interest Tuesday Dec 2. Email Sean Charpentier, director C/CAG [email protected]
213

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Vice Mayor Mary Hufty
DATE: January 14, 2026
RE: 12/5/2025 Bicycle, Pedestrian, and Traffic Safety Committee

BACKGROUND
A quorum of the committee was present. The committee currently has four members and needs a fifth.

We request that the Town post a link to the committee sign-up form along with a call for a volunteer— ideally someone committed to Safe Routes to School.

Public Comment (on items not on the Agenda)
A resident raised concerns regarding the recent utility disruption at the Los Trancos/Alpine intersection.

Because there were no injuries, the incident was not reported by the Sheriff, yet the resulting utility and fire impacts were significant and long-lasting. The discussion included crosswalk safety, stopsigns, and safe school routes.

Use of AI for Meeting Minutes
The committee discussed adopting AI tools to streamline the preparation of meeting minutes. Members expressed interest in software that would allow collaborative editing and quick turnaround, making a rotating minute-taking system more efficient.

Election of Officers
Pat Baenen was elected Vice Chair. Ed Holland agreed to continue as Chair, with the caveat that active recruitment for new committee members is needed.

Wildlife Awareness Month
Plans for Wildlife Awareness Month in January are in place. Temporary electronic reminder signs have been coordinated with the Sheriff’s Office. The committee also noted that bicycle lights contribute significantly to nighttime wildlife and rider safety.

Local Roadway Safety Plan
Residents are encouraged to submit comments in writing whenever possible to ensure that concerns are documented and actionable.

Micro-Transportation
The committee discussed opportunities to expand micro-transportation options, including a potential bike-loan program to encourage alternative mobility.

Maintenance Needs
Roadway shoulders require brushing to improve bike safety and overall roadside visibility. 214

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Vice Mayor Mary Hufty
DATE: January 14, 2026
RE: 12/8/2025 Geologic Safety Committee Meeting

BACKGROUND
Research & Field Studies
Professor Simon Kleperer, PhD will begin work 12/11/2025 at Hawthorns and Windy Hill under permissions granted by the Federal Government, Stanford University, MROSD, and Spring Ridge Vineyard. The drone operations will be conducted by Jonathan Glenn (USGS), flying above 50 meters to record geometric data. These flights will support field studies for Stanford’s Introductory Geophysics course beginning in January. The new flight lines are intended to correlate with and enhance information obtained from earlier trenching studies. There is interest in seeking permission for future studies in the Ranch- Coal Mine Ridge open-space areas.

Educational Opportunities
Committee members discussed installing educational signage at the Town Center illustrating the intersection of the two geologic strata. The subcommittee with send tips directly to Darcy. Additional signage opportunities may exist at the Areas of Refuge, designated by Vic Schachter and the EPC Committee, which could help educate residents about earthquake behavior, aftershocks, and preparedness. Noting that residents often feel unsettled after earthquakes and may choose to sleep outside, the committee discussed possible approaches informed by practices used in Japan.

Subcommittee Updates
Evacuation Subcommittee: Bob Wrucke, Steve
Hazard Subcommittee: Newly formed with Wrucke and Kleperer Communication & Outreach: Preparing practical response tips for flooding (Steve) and earthquakes (Pat)
2026 Work Plan
The committee reviewed and updated the proposed 2026 Work Plan, including priorities, objectives, and assignments. Pat and Nan will serve on the Safety Element Subcommittee. 215

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: January 14, 2026
RE: 01/06/2026 Conservation Committee Meeting

BACKGROUND
Action Items

1. Brown Act rules need to be provided to new members.

2. A big thank you to the members of the Conservation Committee for all their work this past year.

They evaluated 37 tree permits and did 26 site reviews. These reviews involve thorough written evaluations of the landscaping and fencing plans and tree cutting permits that come into the Town planning and building department. They also provided monthly conservation tips and articles about what plants are blooming. They installed owl boxes at Frog Pond Open Space. They published articles about the benefits of owls and frogs among other topics. They put together comprehensive open space management programs for our Public Works department. They also organized the annual Broom Pull. Finally, they provided a booth at our Town Events to answer questions for residents on native plants and conservation. Thank you to all the dedicated committee members for volunteering and providing your expertise to the help the Town protect our unique environment.

Notes

1. Select & Prioritize 2026 tasks and pair with lead and subcommittee members a. Requested by Town
i. Building permits /site reviews - 26 in 2025
ii. Review of new landscaping plans
iii. Review Tree removal permit – 37 reports
iv. Code Section 15.12.260 – Erosion Control and Landscaping: Review of plant materials for non-residential projects.
v. Code Section 18.56.020 – 25% Front Yard Requirement: Review of roadside planting against established standards in districts other than residential vi. Site visits with ASCC - 26 site reviews in 2025
b. Open Space Oversight Management subcommittees (Town Center, Spring Down, Ford Field, Frog Pond)
c. Lobby to get Fence Permit Reviews assigned to the Committee - (Marianne, Judy, Chris) d. Tip of the Month – Megan, Eliza, Marianne
e. What’s Blooming Now? (Nona)
f. Kudos (shelve for right now)
g. What are the frogs doing now? - Judy – occasional article h. Annual Broom Pull – Teresa
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i. Public Outreach - Promote Habitat Preservation, Wildlife Corridors & Wildlife-friendly Fencing through education and public outreach; Advance proposed Wildlife Friendly Fence Ordinance. Marianne, Judy, Nona
j. Educational Nature App Initiative – Motivate residents to learn more about their backyard (birds, butterflies, wildlife and native vegetation). Start with hikes and schools. Chris, Marianne, Eliza
k. Revive Backyard Habitat Program - Chris, Dieter, Marianne, Judy l. CC Town website pages – keep current & add, Marianne m. Promote Rodenticide free and biocide-free PV, Nona, Sarah, Eliza n. Update ADU ministerial checklist – drop for this year o. Liaison to School District – hold off
p. Liaison to other Committees or groups: Trails – Teresa; Open Sape- Nona; WFPD and WPC – Marianne; Nature & Science – Judy; Public Works – Marianne, Judy; Liaison to ASCC – Marianne
q. Potential Lecture in the fall (third Friday of the month)– mountain lions, apex predators? – based on bandwidth of members

2. OLD BUSINESS
a. Recap of meeting with D. Smith, R. Burtt and C. Stocker (Murphy) b. Tip of the Month (Richards, Plunder) - weeding
c. What’s Blooming Now (Chiariello, Plunder)
d. Kudos (Murphy) -dropping Kudos
e. What are the frogs doing now article ? (Murphy)
f. Committee / Townwide Cooperation – Broom Pull – Saturday March 14; Marin Booklet – no update
g. Discuss duration of monthly meeting – Need a balance between subcommittees doing their work and the full committees.

3. NEW BUSINESS
a. Corte Madera field spraying (Chiariello) – Report – herbicide / Roundup use – School not subject to Town authority. Goal to be partners and encourage them to do the most conservation system. New operations manager at the school.

4. Next meeting Feb 3, 2026 – 5:30 PM
217

TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: January 14, 2026
RE: 01/07/2026 Friends of the PV Library Meeting

BACKGROUND
Action Items
FOPVL recruiting 3 more members. Contact Kwok Lau or Donna Mackowski. https://www.fopvl.org/
Library interested in expanding the library. Has been accumulating funds.

Notes

1. Call to order 1 pm

2. President’s Report (Kwok Lau)
a. Succession Planning for officers

3. Library Director Carmen Latona-Adams–
a. Planning for jazz concert in Spring

4. Town Council liaison (Rebecca Flynn).

5. Treasurer’s report (Susan Adams)
a. Expenses
i. Dolly Parton’s Imagination Library
ii. Ice Cream truck
iii. Newsletter
b. Sources
i. Donations lagging -
ii. Book sales
iii. Interest and dividends
c. Earmarked $50K for future library expansion

6. Board Recruitment and Nominations (Donna Mackowski) – a. Talking to another person

7. Events (Ateret Haselkorn)
a. One Book, One Community Project
b. One Book, One Coast Project – developed by LA County - George Takei’s book, They Call Us Enemy – graphic novel. – FOPVL could help financially on the local level – events – George is speaking at San Diego library in May. Fund programs around the book.

Buying the books. February marketing and May Asian Pacific Month.

8. FOPVL newsletter (Sally Shimada-Lee)
a. Mailed only to residents this year, not businesses.
b. 8.5x11 size to comply with US PO.
c. Honoring Sue Crane and Gene Chaput
d. Bios of new board members
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e. Donations support library programs with pictures.
f. Library’s accomplishments and staff photos
g. Photos of library events and links to donations.
h. Can no longer use the Town permit. Non-profit mailing permits require an annual cost for the account, a cost for annual mailing, and a cost for the printing. This year went with retail EDDM to 94028 zip code, 25 cents/piece. Expenses: Printing $2800. Mailing $646.

Total $3500 Mailed mid-November 2025.

9. Book sales (JoAnn Mitchell & Lin Pearlstein) – started processing the used book donations for the new year.

10. Secretary (Cindy Rowe): Using AI to take notes.

11. Next meeting Wed April 15, 2026, 1-2:30 PM.
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