TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, February 11, 2026
7:00 PM
MAYOR: Craig Taylor
VICE MAYOR: Mary Hufty
COUNCILMEMBERS: Rebecca Flynn, Judith Hasko, Helen Wolter
A G E N D A
Councilmember Rebecca Flynn will be participating remotely from Hotel Mercure Paris 17 Batignolles, 118 Rue de Tocqueville, 75017 Paris France HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.
In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
VIRTUAL PARTICIPATION VIA ZOOM
To access the meeting by computer:
https://us06web.zoom.us/j/85661031107?pwd=XBbPrv9WKnql1xOByNvR6a5i74XjuR.1 Webinar ID: 856 6103 1107
Passcode: 048294
To access the meeting by phone:
1-669-900-6833 or 1-888-788-0099 (toll-free)
Mute/Unmute - Press *6 / Raise Hand - Press *9
1 1. CALL TO ORDER / ROLL CALL
2. SB 707 CONSIDERATIONS: Announcements/Consideration of remote attendance by Councilmembers, pursuant to SB 707, Government Code 54953.8.3 (just cause circumstances).
3. PRESENTATIONS / PROCLAMATIONS
a. Proclamation for recognition of the Santa Clara Valley Science and Engineering Fair Association (SCVSEFA) Science Fair winner Camelia Burnham from Portola Valley b. Proclamation Recognizing February 2026 as Black History Month c. Annual Committee Presentations by the Emergency Preparedness and Open Space Committees
4. TOWN MANAGER REPORT
5. ORAL COMMUNICATIONS
6. CONSENT AGENDA
a. Approve Regular Meeting Minutes of January 28, 2026
b. Warrant List for February 11, 2026
c. Appointment of Frederick Myers to Emergency Preparedness Committee d. Authorize the Mayor the Mayor to Execute an Amendment to the Current Services Agreement for Fiscal Sustainability Services with Lew Edwards Group
7. REGULAR AGENDA
a. Consider Adoption of a Resolution Approving the Fiscal Year 2025-26 Mid-Year Budget Appropriation Changes
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS a. 02/02/2026 SMC Library JPA Governing Board Meeting Liaison Memo b. 02/03/2026 Conservation Committee Meeting Liaison Memo c. 02/04/26 SFO Community Roundtable Liaison Memo
9. ADJOURNMENT
There are no written materials, and the Town Council does not take action under this agenda item.
Persons wishing to address the Town Council on any not on the agenda or related to Presentations/Proclamations or the Town Manager Report subject may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
The next Regular Town Council meeting will be held on February 25, 2026 at 7:00 p.m. 2 Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 PROCLAMATION
Recognition of Camelia Burnham for Placing in the
2025 Synopsys Science & Technology Championship
WHEREAS, Camelia Burnham demonstrated exceptional curiosity, dedication, and innovation in the field of science; and
WHEREAS, participating in the science fair is one of the best learning experiences a student can undertake; it allows participants to explore the world around them through research and the scientific method; it also helps them develop skills in written and oral communication, data analysis, problem solving, and critical thinking that can be used throughout their lifetimes; and
WHEREAS, Camelia Burnham has developed a remarkable project entitled “Selective Non-Nucleoside Inhibition of Foot-and-Mouth Disease Virus: Synthesizing T-1105 Analogs for Better Specificity” for the 2025 Santa Clara Valley Science & Engineering Fair Association’s Synopsys Science & Technology Championship; and
WHEREAS, this project has been recognized by a panel of judges for its academic rigor, creativity, and potential to contribute to scientific understanding; and WHEREAS, Camelia Burnham represents the best of our community’s commitment to education, critical thinking, and STEM excellence; and
NOW, THEREFORE, BE IT PROCLAIMED, that I, CRAIG TAYLOR, Mayor, Town of Portola Valley, do hereby recognize and congratulate Camelia Burnham as an Honorable Mention winner of the 2025 Synopsys Science & Technology Championship and applaud their achievement.
Dated this 11th day of February 2026.
___________________________
Craig Taylor, Mayor
4 PROCLAMATION
Recognizing February 2026 as
BLACK HISTORY MONTH
WHEREAS, Black History Month was formally adopted in 1976 to honor and affirm the importance of Black History throughout our American experience; and WHEREAS, the history of people of African heritage goes back tens of thousands of years and includes some of the greatest and most advanced and innovative societies in the history of human experience; and
WHEREAS, African-Americans have played a significant role in the history of the United States from the early days of the pioneers to our present-day leaders in such industries as aerospace, finance, government, and international trade; and WHEREAS, during Black History Month all Americans are encouraged to reflect on the rich history and teachings of African-Americans and bear witness to the progress, beauty, and achievements they have made throughout society.
NOW, THEREFORE, BE IT PROCLAIMED that I, CRAIG TAYLOR, MAYOR, hereby designate February 2026 as Black History Month in the Town of Portola Valley. We encourage the celebration of the collective ingenuity, creativity, cultures and traditions of AfricanAmericans and encourage participation in educational events honoring the contributions of Black Americans.
Dated this 11th day of February, 2026.
___________________________
Craig Taylor, Mayor
5 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: February 11, 2026
RE: Approve Regular Meeting Minutes of January 28, 2026
RECOMMENDATION
Staff recommends Town Council review and approve and approve the January 28, 2026 regular meeting minutes.
ATTACHMENTS
1. 01-28-2026 Council Regular Meeting Minutes
6 Volume 47
January 28, 2026
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – JANUARY 28, 2026
1. CALL TO ORDER / ROLL CALL
Mayor Taylor called the meeting to order at 7:00 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor
Absent: None
Others: Town Manager Darcy Smith, Assistant Town Manager Corie Stocker-Pedalino, Town Attorney Catherine Engberg, Town Clerk Veronica Dao
2. SB 707 CONSIDERATIONS: Announcements/Consideration of remote attendance by Councilmembers, pursuant to SB 707, Government Code 54953.8.3 (just cause circumstances)
Town Attorney Engberg confirmed remote attendance for Councilmember Judith Hasko participating from the Langham Hotel, Room 545, 250 Franklin St., Boston, MA 02110.
3. REPORT OUT FROM CLOSED SESSION
Closed Session was canceled, so there was nothing to report out.
4. PRESENTATIONS / PROCLAMATIONS
a. HIP Housing – Annual Calendar Recognition and Overview of Home Sharing Program
Laura Fanucchi presented on HIP Housing’s Home Sharing Program. b. Presentation on the Town AM Radio Project
Craig Heberer and Ray Rothrock from the Emergency Preparedness Committee gave a presentation on the Town AM Radio.
5. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
Wildlife Awareness Day recap
Summary of Finance Committee meeting on January 27
7 Volume 47
January 28, 2026
6. ORAL COMMUNICATIONS
Mayor Taylor invited public comment.
Public Comment
Valerie Baldwin
Councilmember Helen Wolter
David Cardinal
7. CONSENT AGENDA
Mayor Taylor invited public comment.
Public Comment
MJ Lee
Consent Agenda items 7e and 7f were pulled for separate discussion and action.
Motion and second (Flynn, Wolter) to approve Consent Agenda items 7a – 7d & 7g with a correction of a typo in 7b. The motion carried unanimously by roll call vote.
Motion and second (Flynn, Hasko) to approve Consent Agenda item 7e with minor corrections. The motion carried unanimously by roll call vote.
Motion and second (Hufty, Flynn) to approve Consent Agenda item 7f. The motion carried unanimously by roll call vote.
a. Approve Special Meeting Minutes of January 14, 2026
b. Approve Regular Meeting Minutes of January 14, 2026
c. Accept the 2026 Town Council Advisory Committee Rosters and Authorize Specific Current Committee Chairs to Stand for Re-election by the Committees d. Accept Report of the 2026 Town Manager Committee Rosters e. Consider Approval of an Amendment to the Town of Portola Valley Wildlife Preparedness Committee Charter
f. Consider Appointment of Patty Dewes to Wildlife Preparedness Committee
8. REGULAR AGENDA
a. Receive Information and Provide Direction on the Town of Portola Valley Commission and Advisory Committee Policies and Procedures Handbook 8 Volume 47
January 28, 2026
Assistant Town Manager Stocker-Pedalino presented the item and provided staff edits. Patty Dewes of the Committee of Committees provided information on committee edits.
Mayor Taylor invited public comment.
Public Comment
Karen Vahtra
MJ Lee
Kristi C.
Council asked questions and provided feedback.
No action was taken
b. Presentation by Bicycle, Pedestrian, and Traffic Safety Committee Ed Holland, Chair of Bicycle, Pedestrian, and Traffic Safety Committee gave a presentation on committee business.
No action was taken.
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmembers reported on several local and regional meetings they attended recently.
Mayor Taylor invited public comment. None were received.
10. ADJOURNMENT
The meeting adjourned at 10:15 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its February 11, 2026 regular meeting. 9 ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: February 11, 2026
RE: Warrant List for February 11, 2026.
RECOMMENDATION:
Review and accept the Warrant List for February 11, 2026:
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists payments by fund.
Date
Ending
Warrant #
Warrant 2/11/2026 5760 5791 32 98,408.50 2/12/2026 1/28/2026 5759 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
General 2/11/2026 72,012.73
Library Fund 2/11/2026 1,110.27
Gas Tax 2/11/2026 9,458.00
Inclusion In-lieu 2/11/2026 15,827.50
Total $ 98,408.50
Payments by Fund
TOWN OF PORTOLA VALLEY
STAFF REPORT
TOWN OF PORTOLA VALLEY
10
Warrant List February 11, 2026
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 02/11/2026 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
2/11/2026 5765 Missionsquare Retirement 101 Various Jan 31 Deferred Comp $ 4,686.64 2/11/2026 5766 Navia Benefit Solutions 101 Various Jan 31 Contributions 562.50 2/11/2026 5769 CalPERS Health 101 Various Feb Medical Premiums 22,218.00 2/11/2026 5770 Pacific Gas & Electric (PG&E) 101 610 Jan Utilities 3,374.20 2/11/2026 5774 Verizon Wireless 101 610 Jan Service 855.67 2/11/2026 5783 Amazon Capital Services 101 610 Jan Office Supplies 24.88 $ 31,721.89
Warrants issued as ACH/EFT
Total
Date Warrant # Issued to Fund Dept Reason Amount
1/14/2026 5719 Town of Colma 101 110 Incorrect Payee $ (60.00) 2/11/2026 5763 Colma Fireman's Social Club 101 110 Reissued $ 60.00 1/28/2026 5759 Colantuono, Highsmith & Whatley 101 125 Incorrect Amount $ (6,290.75) 2/11/2026 5786 Colantuono, Highsmith & Whatley 101 125 Reissued $ 16.04 Warrants Voided and Reissued
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
Disclosure
11 TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
February 11, 2026
Claims totaling $98,408.50 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley.
Date _____________________________ ________________________________ Anthony McFarlane, Finance Director
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment.
Signed and sealed this (Date) _____________________
_______________________________ _________________________________ Darcy Smith, Town Manager Craig Taylor, Mayor
12 apachreg Town of Portola Valley mmagahiz 02/05/2026 11:21 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5760 20 ALLIANT INSURANCE SERVICES 559.00 02/11/265761 78 CALIFORNIA WATER SERVICE CO 2,928.10 02/11/265762 105 CINTAS 142.65 02/11/265763 123 COLMA FIREMENS SOCIAL CLUB 60.00 02/11/265764 142 DAILY JOURNAL CORPORATION 175.52 02/11/265765 218 MISSIONSQUARE RETIREMENT 4,686.64 02/11/26 EFTPS5766 330 NAVIA BENEFIT SOLUTIONS 562.50 02/11/26 EFTPS5767 330 NAVIA BENEFIT SOLUTIONS 200.00 02/11/265768 337 O. NELSON & SON INC. 9,458.00 02/11/265769 364 PERS HEALTH 22,218.00 02/11/26 EFTPS5770 367 PG&E 3,374.20 02/11/26 EFTPS5771 375 PLATINUM FACILITY SERVICES 4,936.68 02/11/265772 376 PORTOLA VALLEY HARDWARE 140.67 02/11/265773 403 RON RAMIES AUTOMOTIVE INC. 1,463.25 02/11/265774 489 VERIZON WIRELESS 855.67 02/11/26 EFTPS5775 499 WALLI FINCH TREASURER WASC 120.00 02/11/265776 728 REBECCA FLYNN 1,258.32 02/11/265777 730 URBAN PLANNING PARTNERS INC 16,827.50 02/11/265778 860 STEPFORD 4,541.50 02/11/265779 914 UNITED MECHANICAL INC 1,542.13 02/11/265780 1064 HDL COREN & CONE 1,504.34 02/11/265781 1115 AARONS PUMPING INC. 1,200.00 02/11/265782 1118 STERICYCLE, LNC. DBA SHRED-LT 129.52 02/11/265783 1152 AMAZON CAPITAL SERVICES, INC 24.88 02/11/26 EFTPS5784 1195 COUNTY OF SAN MATEO - HR DEPT 511.22 02/11/265785 1299 THREE PILLARS FOUNDATION 1,000.00 02/11/265786 1316 COLANTUONO HIGHSMITH & WHATLEY 16.04 02/11/265787 1317 ANDY BROWNE 72.17 02/11/265788 1318 CLAIRE SPAHN 400.00 02/11/265789 1319 PENINSULA DIVISION 500.00 02/11/265790 1320 PARK CONSULTING GROUP, INC. 16,500.00 02/11/265791 1321 DAVID MOSELEY 500.00 02/11/26Check totals: 66,686.61ACH totals:EFTPS totals: 31,721.89Wire transfer totals:Payment Manager totals:GRAND TOTALS 98,408.50 13 Check totals: 66,686.61
ACH totals:EFTPS totals: 31,721.89Wire transfer totals:Payment Manager totals:GRAND TOTALS 98,408.50 14 apackfnd2 Town of Portola Valley mmagahiz 02/05/2026 11:22 Page 1 Checks by Fund - 02/11/26 to 02/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 101 Dept Balance SheetDAVID MOSELEY 101-21052-000-000000 Deposit Refund - 500.00 5791 02/11/26 Community HallMISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Jan 4,686.64 5765 02/11/26 31, 2026
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 562.50 5766 02/11/26 01/31/2026
THREE PILLARS FOUNDATION 101-21051-000-000000 Deposit Refund - 1,000.00 5785 02/11/26 Community Hall --------------
Fund 101 Dept Total 6,749.14
Fund 101 Dept 110 Town CouncilCOLMA FIREMENS SOCIAL CLUB 101-65013-110-000000 Council of Cities 60.00 5763 02/11/26 Dinner Mary Hufty REBECCA FLYNN 101-65013-110-000000 Cal Cities 41.33 5776 02/11/26SacramentoConference Jan 2026Reimbursement 101-65013-110-000000 675.00 5776 02/11/26101-65013-110-000000 534.24 5776 02/11/26101-65013-110-000000 7.75 5776 02/11/26 --------------
Fund 101 Dept 110 Total 1,318.32
Fund 101 Dept 115 Town CommitteesANDY BROWNE 101-62324-115-000000 Reimbursement -Orph 72.17 5787 02/11/26 Mt Lion Books Nature & ScienceCommittee
--------------
Fund 101 Dept 115 Total 72.17
Fund 101 Dept 120 Town ManagerPERS HEALTH 101-55021-120-000000 February Health 9,271.16 5769 02/11/26 --------------
Fund 101 Dept 120 Total 9,271.16
Fund 101 Dept 125 Town AttorneyCOLANTUONO HIGHSMITH & WHATLEY 101-62052-125-000000 VLF Litigation 16.04 5786 02/11/26 15 apackfnd2 Town of Portola Valley mmagahiz 02/05/2026 11:22 Page 2 Checks by Fund - 02/11/26 to 02/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Coalition
--------------
Fund 101 Dept 125 Total 16.04
Fund 101 Dept 130 Town ClerkPERS HEALTH 101-55021-130-000000 February Health 1,302.99 5769 02/11/26 --------------
Fund 101 Dept 130 Total 1,302.99
Fund 101 Dept 140 FinanceHDL COREN & CONE 101-62099-140-000000 Contract Svcs Prop 1,504.34 5780 02/11/26 Tax - Jan-Mar 26
PARK CONSULTING GROUP, INC. 101-62099-140-000000 EnerGov & Civic 8,250.00 5790 02/11/26 Access PortalConsultant Services
PERS HEALTH 101-55021-140-000000 February Health 6,467.64 5769 02/11/26 --------------
Fund 101 Dept 140 Total 16,221.98
Fund 101 Dept 310 Planning DivisionPARK CONSULTING GROUP, INC. 101-62099-310-000000 EnerGov & Civic 4,950.00 5790 02/11/26 Access PortalConsultant Services
PERS HEALTH 101-55021-310-000000 February Health 1,693.89 5769 02/11/26URBAN PLANNING PARTNERS INC 101-62099-310-000000 PV Safety Element 1,000.00 5777 02/11/26 Update- Dec 2025
--------------
Fund 101 Dept 310 Total 7,643.89
Fund 101 Dept 320 Building DivisionPARK CONSULTING GROUP, INC. 101-62099-320-000000 EnerGov & Civic 2,475.00 5790 02/11/26 Access PortalConsultant Services
PERS HEALTH 101-55021-320-000000 February Health 781.78 5769 02/11/26 --------------
Fund 101 Dept 320 Total 3,256.78
Fund 101 Dept 330 Code CompliancePERS HEALTH 101-55021-330-000000 February Health 130.30 5769 02/11/26 16 apackfnd2 Town of Portola Valley mmagahiz 02/05/2026 11:22 Page 3 Checks by Fund - 02/11/26 to 02/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
--------------
Fund 101 Dept 330 Total 130.30
Fund 101 Dept 410 Community HallALLIANT INSURANCE SERVICES 101-63104-410-000000 Wildlife Awareness 559.00 5760 02/11/26 Day - EventInsurance
CINTAS 101-61051-410-000000 Replenish First-Aid 71.35 5762 02/11/26 CabinetsCLAIRE SPAHN 101-63013-410-000000 CPASS Refund 400.00 5788 02/11/26 Receipt # 043838592
PERS HEALTH 101-55021-410-000000 February Health 304.15 5769 02/11/26 PLATINUM FACILITY SERVICES 101-61051-410-000000 Janitorial Services 1,081.49 5771 02/11/26 - Jan 2026
--------------
Fund 101 Dept 410 Total 2,415.99
Fund 101 Dept 510 Public WorksAARONS PUMPING INC. 101-62011-510-000000 Septic Pumping - 1,200.00 5781 02/11/26 SchoolhouseBathrooms
PARK CONSULTING GROUP, INC. 101-62099-510-000000 EnerGov & Civic 825.00 5790 02/11/26 Access PortalConsultant Services
PERS HEALTH 101-55021-510-000000 February Health 1,291.10 5769 02/11/26 PLATINUM FACILITY SERVICES 101-61054-510-000000 Janitorial Services 2,296.91 5771 02/11/26 - Jan 2026
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 5771 02/11/26 - Jan 2026. Fridays disinfection svcs
PORTOLA VALLEY HARDWARE 101-62014-510-000000 January Statement 140.67 5772 02/11/26 Tools
RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 2001 Chevrolet- 962.01 5773 02/11/26 Silverado 1500
RON RAMIES AUTOMOTIVE INC. 101-61081-510-000000 Jan Fuel Statement 501.24 5773 02/11/26UNITED MECHANICAL INC 101-62011-510-000000 Leaking Toilet 1,366.41 5779 02/11/26 Repair UNITED MECHANICAL INC 101-62011-510-000000 Leaking Toilet 175.72 5779 02/11/26 Repair --------------
Fund 101 Dept 510 Total 9,207.07
Fund 101 Dept 610 Non-Departmental
17 apackfnd2 Town of Portola Valley mmagahiz 02/05/2026 11:22 Page 4 Checks by Fund - 02/11/26 to 02/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
AMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Lysol Disinfectant 24.88 5783 02/11/26 Wipes CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 555.76 5761 02/11/26 12/11/25 - 1/12/26
101-62022-610-000000 542.41 5761 02/11/26
101-62022-610-000000 381.46 5761 02/11/26101-62022-610-000000 127.75 5761 02/11/26101-62022-610-000000 1,217.00 5761 02/11/26 101-62022-610-000000 62.23 5761 02/11/26101-62022-610-000000 41.49 5761 02/11/26 CINTAS 101-62301-610-000000 Replenish First-Aid 71.30 5762 02/11/26 CabinetsCOUNTY OF SAN MATEO - HR DEPT 101-62307-610-000000 Toshiba Printer 511.22 5784 02/11/26 Copy Lease DAILY JOURNAL CORPORATION 101-62309-610-000000 Notice of Adoption 175.52 5764 02/11/26 OrdinancePublication NAVIA BENEFIT SOLUTIONS 101-55025-610-000000 Jan 2026 Monthly Fe 200.00 5767 02/11/26 PENINSULA DIVISION 101-65014-610-000000 Membership Dues for 500.00 5789 02/11/26 Peninsula Division 2026
PERS HEALTH 101-55021-610-000000 February Health 974.99 5769 02/11/26PG&E 101-62022-610-000000 PG&E Jan Usage 1,895.97 5770 02/11/26 101-62022-610-000000 14.78 5770 02/11/26
101-62022-610-000000 1,376.51 5770 02/11/26101-62022-610-000000 86.94 5770 02/11/26101-62022-610-000000 5770 02/11/26101-62022-610-000000 5770 02/11/26 STEPFORD 101-62046-610-000000 Monthly Service 3,920.00 5778 02/11/26 Charges 02/01/2026THRU 02/28/2026
STEPFORD 101-62305-610-000000 Veeam Backup and 621.50 5778 02/11/26 Replication for Disaster Recovery - Feb 26
STERICYCLE, LNC. DBA SHRED-LT 101-62301-610-000000 Paper Shredding 129.52 5782 02/11/26 Services VERIZON WIRELESS 101-62021-610-000000 January Cellular 855.67 5774 02/11/26 WALLI FINCH TREASURER WASC 101-62399-610-000000 2024 Annual 120.00 5775 02/11/26 Assessment
--------------
Fund 101 Dept 610 Total 14,406.90
--------------
Fund 101 Total 72,012.73
Fund 205 Dept 510 Public Works
18 apackfnd2 Town of Portola Valley mmagahiz 02/05/2026 11:22 Page 5 Checks by Fund - 02/11/26 to 02/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
PLATINUM FACILITY SERVICES 205-61054-510-000000 Janitorial Services 1,110.27 5771 02/11/26 - Jan 2026
--------------
Fund 205 Dept 510 Total 1,110.27
--------------
Fund 205 Total 1,110.27
Fund 206 Dept 510 Public WorksO. NELSON & SON INC. 206-61011-510-000000 Dirt Removal 9,458.00 5768 02/11/26 Shawnee, Portola,Alpine,Hillbrook,Wes tridge
--------------
Fund 206 Dept 510 Total 9,458.00
--------------
Fund 206 Total 9,458.00
Fund 222 Dept 310 Planning DivisionURBAN PLANNING PARTNERS INC 222-62099-310 PVHE2 Housing 15,827.50 5777 02/11/26 Element AmendmentsDec 25
--------------
Fund 222 Dept 310 Total 15,827.50
--------------
Fund 222 Total 15,827.50
--------------
**** Grand Total 98,408.50
* * * End of Report * * *
19 .
apapdinv2 mmagahiz Town of Portola Valley Page 1
11:33 02/05/26 Paid Invoices by Date
From: 02/11/2026 to 02/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 20 ALLIANT INSURANCE SERVICES
02/11/26 5760 Wildlife Awareness Day - Event Insurance 559.00 559.00 3401299 Vendor: 78 CALIFORNIA WATER SERVICE CO
5761 Water Service 12/11/25 - 1/12/26 2,928.10 2,928.10 DEC-2025 Vendor: 105 CINTAS
5762 Replenish First-Aid Cabinets 142.65 142.65 5313874911 Vendor: 123 COLMA FIREMENS SOCIAL CLUB
5763 Council of Cities Dinner Mary Hufty 60.00 60.00 12192025 Vendor: 142 DAILY JOURNAL CORPORATION
5764 Notice of Adoption Ordinance Publication 175.52 175.52 B4001860 Vendor: 218 MISSIONSQUARE RETIREMENT
5765 Deferred Comp - Jan 31, 2026 4,686.64 4,686.64 JAN-202631 Vendor: 330 NAVIA BENEFIT SOLUTIONS
5766 Navia Benefit 01/31/2026 562.50 562.50 01312026
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5767 Jan 2026 Monthly Fee 200.00 200.00 11056168
Vendor: 337 O. NELSON & SON INC.
5768 Dirt Removal Shawnee, Portola, Alpine,Hillbrook,Westridge 9,458.00 9,458.00 273 Vendor: 364 PERS HEALTH
5769 February Health 22,218.00 22,218.00 100000018183332 Vendor: 367 PG&E
5770 PG&E Jan Usage 3,374.20 3,374.20 JAN-2026
Vendor: 375 PLATINUM FACILITY SERVICES
5771 Janitorial Services - Jan 2026 4,936.68 4,488.67 52214 Janitorial Services - Jan 2026. Fridays disinfection svcs 448.01 52215 Vendor: 376 PORTOLA VALLEY HARDWARE
5772 January Statement Tools 140.67 140.67 193-JAN26
Vendor: 403 RON RAMIES AUTOMOTIVE INC.
5773 Jan Fuel Statement 1,463.25 501.24 G20260131-2
2001 Chevrolet- Silverado 1500 962.01 82493
20 .
apapdinv2 mmagahiz Town of Portola Valley Page 2
11:33 02/05/26 Paid Invoices by Date
From: 02/11/2026 to 02/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 489 VERIZON WIRELESS
5774 January Cellular 855.67 855.67 6134433040
Vendor: 499 WALLI FINCH TREASURER WASC
5775 2024 Annual Assessment 120.00 120.00 WASC-2024.
Vendor: 728 REBECCA FLYNN
5776 Cal Cities Sacramento Conference Jan 2026 Reimbursement 1,258.32 1,258.32 FRRM-26-2 Vendor: 730 URBAN PLANNING PARTNERS INC
5777 PV Safety Element Update- Dec 2025 16,827.50 1,000.00 25029-251231 PVHE2 Housing Element Amendments Dec 25 15,827.50 25030-251231 Vendor: 860 STEPFORD
5778 Monthly Service Charges 02/01/2026 THRU 02/28/2026 4,541.50 3,920.00 2601051 Veeam Backup and Replication for Disaster Recovery - Feb 26 621.50 2601052 Vendor: 914 UNITED MECHANICAL INC
5779 Leaking Toilet Repair 1,542.13 1,366.41 112124
Leaking Toilet Repair 175.72 112124.02
Vendor: 1064 HDL COREN & CONE
5780 Contract Svcs Prop Tax - Jan-Mar 26 1,504.34 1,504.34 SIN058935 Vendor: 1115 AARONS PUMPING INC.
5781 Septic Pumping - Schoolhouse Bathrooms 1,200.00 1,200.00 3295 Vendor: 1118 STERICYCLE, LNC. DBA SHRED-LT
5782 Paper Shredding Services 129.52 129.52 8013298070
Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5783 Lysol Disinfectant Wipes 24.88 24.88 1PJN-GR3D-K7LM Vendor: 1195 COUNTY OF SAN MATEO - HR DEPT
5784 Toshiba Printer Copy Lease 511.22 511.22 19686742
Vendor: 1299 THREE PILLARS FOUNDATION
5785 Deposit Refund - Community Hall 1,000.00 1,000.00 PRCH-25-61 Vendor: 1316 COLANTUONO HIGHSMITH & WHATLEY
5786 VLF Litigation Coalition 16.04 16.04 68548.
Vendor: 1317 ANDY BROWNE
5787 Reimbursement -Orph Mt Lion Books Nature & Science Committee 72.17 72.17 FRRC-26-1 21 .
apapdinv2 mmagahiz Town of Portola Valley Page 3
11:33 02/05/26 Paid Invoices by Date
From: 02/11/2026 to 02/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1318 CLAIRE SPAHN
5788 CPASS Refund Receipt # 043838592 400.00 400.00 043838592 Vendor: 1319 PENINSULA DIVISION
5789 Membership Dues for Peninsula Division 2026 500.00 500.00 1833 Vendor: 1320 PARK CONSULTING GROUP, INC.
5790 EnerGov & Civic Access Portal Consultant Services 16,500.00 16,500.00 1228 Vendor: 1321 DAVID MOSELEY
5791 Deposit Refund - Community Hall 500.00 500.00 PRCH-25-64 Check Date Totals 98,408.50
Grand Total 98,408.50
22 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: February 11, 2026
RE: Appointment of Frederick Myers to Emergency Preparedness Committee
RECOMMENDATION
Staff recommends that the Town Council consider and appoint Frederick Myers to Emergency Preparedness Committee.
DISCUSSION
The Emergency Preparedness Committee currently has one vacancy. The committee received one application which was shared with the Chair and Mayor.
After discussion with the Mayor, the Chair recommends appointing Frederick Myers.
FISCAL IMPACT
There is no fiscal impact associated.
ATTACHMENTS
1. Committee Application
23 24
TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Darcy Smith, Town Manager
DATE: February 11, 2026
RE: Authorize the Mayor the Mayor to Execute an Amendment to the Current Services Agreement for Fiscal Sustainability Services with Lew Edwards Group
RECOMMENDATION
Staff recommends that the Council, authorize the Mayor to execute an amendment to the current Services Agreement to increase the compensation value from $44,000 to $94,875 for Fiscal Sustainability Services with Lew Edwards Group.
BACKGROUND
One of the Town Council’s priorities is to consider options for financial stability and quality service. At the Town Council meeting on May 28, 2025, the Town Council received a presentation regarding engagement with two public outreach and education firms for possible revenue ballot measure in November 2026. Council provided direction at that meeting to authorize the Interim Town Manager to enter into a Services Agreement in an amount not to exceed $44,000 for Fiscal Sustainability Services with Lew Edwards Group (LEG). LEG provided the Town with a rate that was discounted. Their standard flat rate is $6750/month, and they reduced it to $5750/month. The agreement’s written term began on July 1, 2025. The Agreement provides for services through November 15th, 2026, but the contract amount is only sufficient to provide services through February 2026. The Agreement is provided in Attachment 1. The scope and level of services is included as Exhibit A.
DISCUSSION
This Town Council agenda item would authorize the Mayor to execute an amendment to the current Agreement to increase the compensation value from $44,000 to $94,875 for Fiscal Sustainability Services with Lew Edwards Group. This will allow LEG to continue work on the fiscal sustainability services through the full term of the agreement. The amendment is provided in Attachment 2 for Council consideration.
FISCAL IMPACT
The increased compensation for this agreement in the amount of $50,875 can be funded from available General Fund balance in the current Fiscal Year 2025-26 operating budget.
ATTACHMENTS
1. Agreement
2. Amendment
25 26
27 28
29 30
31 32
33 34
35 36
AMENDMENT NO. 1 TO AGREEMENT FOR FISCAL
SUSTAINABILITY SERVICES BETWEEN
TOWN OF PORTOLA VALLEY AND LEW EDWARDS GROUP
This Amendment Number 1 (“Amendment”) is made and entered into this 11th day of February, 2026, with respect to the Agreement by and between the Town of Portola Valley (“Town”) and Lew Edwards Group (“Consultant”).
RECITALS
A. The Town and Consultant entered into the Agreement to provide professional fiscal sustainability services on July 1, 2025.
B. The Town and Consultant desire to further modify theAgreement.
NOW THEREFORE, in consideration of the mutual covenants, the Town and Consultant do hereby agree as follows:
1. Compensation. The compensation for services identified in Exhibit A is increased by $50,875 to an amended not to exceed amount of $94,875 for the entire Agreement.
2. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment 1 as of the date set forth above.
TOWN OF PORTOLA VALLEY: LEW EDWARDS GROUP:
Craig Taylor, Mayor Date Catherine Lew Date
ATTEST:
Veronica Dao, Town Clerk
1 37
______________________________________________________________________________________ TO:
FROM:
DATE:
RE:
Mayor and the Members of the Town Council
Tony McFarlane, Finance Director
February 11, 2026
RECOMMENDATION
Receive the FY 2025-26 Mid-Year Budget Review including updated General Fund beginning fund balance reserve, adopt a resolution approving the FY 2025-26 mid-year budget appropriation changes, and provide preliminary guidance on the development of the FY 2026-27 budget.
BACKGROUND
FY 2025-26 Beginning General Fund Balance Reserve
At adoption, the beginning General Fund reserve was estimated to be $2.2 million.
With the completion of the FY 20-21 and FY 21-22 audits, the current FY 22-23 audit underway, and corrections that the Finance staff has made between FY 21-22 through FY 23-24, the result of these adjustments has increased the estimated reserve from $2.2 million to $2.9 million. A correction of $.7 million to the positive.
Between FY 21-22 and FY 23-24, the reserve is estimated to decrease $2.56 million from $5.5 million. In FY 24-25, corrective action was taken to balance the budget resulting in a small surplus of approximately $80 thousand in FY 24-25.
Beginning Fund Balance - FY 2020-21 5,465,067$
Audited Results - FY 2020-21 (391,627)
Estimated Results - FY 2022-23 (1,265,936)
Estimated Results - FY 2023-24 (975,125)
Estimated Results - FY 2024-25 79,535
Cumulative Change in Estmated Fund Balance (2,553,153)
Revised Estimated Beginning Fund Balance FY 2025-26 2,911,914$ Estimated Beginning Fund Balance at Adoption 2,207,099$ Change 704,815$
General Fund Reserve Calculation
TOWN OF PORTOLA VALLEY
STAFF REPORT
TOWN OF PORTOLA VALLEY
Consider Adoption of a Resolution Approving the Fiscal Year 2025-26 Mid-Year Budget Appropriation Changes
38
Mid-Year Budget Review February 11, 2026
FY 2024-25 General Fund Preliminary Results
The General Fund is the Town’s primary operating fund sourced primarily through tax revenues and user fees funding basic public services. Revenues for the year ending June 30, 2025, were 6.4% above budget. The highest results were seen in utility users’ tax, charges for services, and investment earnings.
Expenses for the year ending June 30, 2025, were 5.36% above budget. Services, including utilities, insurance, software and licensing exceeded budget by 31%. Use of consultants exceeded budget by 38% due to staff vacancies and freezing of positions to balance the budget. Maintenance exceeded budget by 16.5% due to aging infrastructure and equipment.
The result from operations was a surplus of approximately $80K.
Category Budget Actuals $ %
Property Taxes 4,231,055 4,313,015 81,960 101.94%
Sales & Use Tax 350,000 344,247 (5,753) 98.36%
Utility Users Tax 945,000 1,244,927 299,927 131.74%
Business License Tax 125,000 133,188 8,188 106.55%
Franchise Fees 405,000 414,711 9,711 102.40%
Fines & Forfeitures 2,000 3,478 1,478 173.89%
Licenses & Permits 292,900 210,363 (82,537) 71.82%
Intergovernmental 5,500 13,779 8,279 250.53%
Charges for Services 835,200 895,378 60,178 107.21%
Use of Money & Property 284,530 348,264 63,734 122.40%
Miscellaneous 3,600 38,962 35,362 1082.28%
Transfers In - - - 0.00%
Total 7,479,785 7,960,312 480,527 106.42%
Category Budget Actuals $ %
Salaries 2,208,513 2,272,139 63,626 102.88%
Benefits 801,193 790,120 (11,073) 98.62%
Services 710,373 904,606 194,233 127.34%
Maintenance 250,600 291,801 41,201 116.44%
Contract 2,474,650 2,422,018 (52,632) 97.87%
Consultants 845,718 1,167,055 321,337 138.00%
Development 55,047 33,037 (22,010) 60.02%
Transfers Out 133,691 - (133,691) 0.00%
Total 7,479,785 7,880,777 400,992 105.36%
Surplus / (Deficit) - 79,536
39
Mid-Year Budget Review February 11, 2026
FY 2025-26 General Fund Budget to Actual Results
Revenues are currently running at 45% of the annual budget. Major revenue sources, such as property tax and utility users’ tax are on track to meet budget expectations.
There are no anticipated changes to the General Fund revenue budget.
Expenses are currently at 45% of the annual budget. All but one category is at or below 50%. Services are slightly over budget with the annual insurance premium coming in 8% higher than projected. There will be appropriation adjustments for the mid-year budget.
The adopted General Fund budget included a deficit of $215K. The first six months of the fiscal year ended with a $70K deficit.
Category Budget Actuals $ %
Property Taxes 4,355,875 2,096,776 (2,259,099) 48.14%
Sales & Use Tax 325,000 124,116 (200,884) 38.19%
Utility Users Tax 1,173,000 499,952 (673,048) 42.62%
Business License Tax 115,000 49,648 (65,352) 43.17%
Franchise Fees 424,000 81,165 (342,835) 19.14%
Fines & Forfeitures 2,500 9,026 6,526 361.05%
Licenses & Permits 322,500 155,904 (166,596) 48.34%
Intergovernmental 7,500 - (7,500) 0.00%
Charges for Services 885,200 379,506 (505,694) 42.87%
Use of Money & Property 337,000 170,993 (166,007) 50.74% Miscellaneous 5,200 3,050 (2,150) 58.66%
Transfers In - - - 0.00%
Total 7,952,775 3,570,136 (4,382,639) 44.89%
Category Budget Actuals $ %
Salaries 2,316,850 1,167,619 (1,149,231) 50.40%
Benefits 981,978 406,983 (574,995) 41.45%
Services 824,777 489,161 (335,616) 59.31%
Maintenance 228,500 75,233 (153,267) 32.92%
Contract 2,740,054 1,174,476 (1,565,578) 42.86%
Consultants 872,000 297,182 (574,818) 34.08%
Development 63,700 29,387 (34,313) 46.13%
Transfers Out 140,000 - (140,000) 0.00%
Total 8,167,859 3,640,042 (4,527,817) 44.57%
Surplus / (Deficit) (215,084) (69,906) 40
Mid-Year Budget Review February 11, 2026
FY 2024-25 – FY 2025-26 General Fund Comparative Analysis General Fund revenues are up 1.8% from the prior year. Fines and forfeitures are a one-time correction due to the reissuance of an outstanding check from the County for collections received in prior years. The 93% increase in Licenses and Permits is due to the backlog of permit issuance and revenue collection in building and planning in the first half of the prior year because of staffing vacancies.
General Fund expenses are down 6% from the prior year. Salaries, maintenance, and the use of consultants are down double digits. Employee development costs are up over 28%.
Category FY 25 FY 26 $ %
Property Taxes 2,167,327 2,096,776 (70,551) -3.26%
Sales & Use Tax 100,868 124,116 23,249 23.05%
Utility Users Tax 492,298 499,952 7,654 1.55%
Business License Tax 41,206 49,648 8,442 20.49%
Franchise Fees 66,925 81,165 14,240 21.28%
Fines & Forfeitures 790 9,026 8,236 1042.29%
Licenses & Permits 80,644 155,904 75,260 93.32%
Intergovernmental - - - 0.00%
Charges for Services 409,744 379,506 (30,238) -7.38%
Use of Money & Property 143,214 170,993 27,778 19.40%
Miscellaneous 4,962 3,051 (1,911) -38.52%
Transfers In - - - 0.00%
Total 3,507,978 3,570,136 62,158 1.77%
Category FY 25 FY 26 $ %
Salaries 1,298,598 1,167,619 (130,978) -10.09%
Benefits 391,605 406,983 15,378 3.93%
Services 483,633 517,911 34,278 7.09%
Maintenance 97,376 75,233 (22,142) -22.74%
Contract 1,163,440 1,174,476 11,036 0.95%
Consultants 417,955 268,432 (149,523) -35.77%
Development 22,897 29,387 6,490 28.35%
Transfers Out - - - 0.00%
Total 3,875,503 3,640,042 (235,461) -6.08%
41
Mid-Year Budget Review February 11, 2026
Other Funds
Open Space
Revenues are over 52% of budget and expenses are almost 34% of budget. Additional expense appropriations will be requested for appraisal services and legal review of potential acquisition sites.
Inclusionary In-lieu (Affordable Housing)
Revenues are almost 32% of budget while expenses are at 79% of the budget.
Additional appropriations will be requested for consultants to implement affordable housing programs related to the Housing Element and for legal review.
Customer Deposits
Appropriations for revenue will be increased to match existing activity.
Category Budget Actuals $ %
Utility Users Tax 489,000 223,871 (265,129) 45.78%
Use of Money & Property 330,000 204,084 (125,916) 61.84% Total 819,000 427,955 (391,045) 52.25%
Category Budget Actuals $ %
Services 15,000 5,050 (9,950) 33.67%
Total 15,000 5,050 (9,950) 33.67%
Category Budget Actuals $ %
Charges for Services - - - 0.00%
Use of Money & Property 135,000 105,301 (29,699) 0.00%
Total 135,000 105,301 (29,699) 0.00%
Category Budget Actuals $ %
Services 75,000 70,027 (4,973) 93.37%
Consultants 40,000 20,803 (19,198) 52.01%
Total 115,000 90,829 (24,171) 78.98%
Category Budget Actuals $ %
Applicant Deposits 475,000 485,872 10,872 102.29%
Total 475,000 485,872 10,872 102.29%
Category Budget Actuals $ %
Consultants 475,000 275,953 (199,047) 58.10%
Total 475,000 275,953 (199,047) 58.10%
42
Mid-Year Budget Review February 11, 2026
Capital Improvement Plan (CIP)
The Storm Drain Assessment project will be deferred to the next fiscal year due to quotes exceeding the budgeted amount and a higher priority project requiring the use of these funds.
The Valley Oak Trail Bridges project has been put on hold pending additional review.
PLAN JPA is requiring that the Town perform a survey to determine the location of the bridges straddling town property and Portola Valley Ranch property. The funds allocated for the Storm Drain Assessment project will be used to fund the survey and any legal costs associated with this project.
The Town Courts Resurfacing project was budgeted using an allocation of Park In-lieu funds, however, quotes received have exceeded the amount budgeted requiring an increase in appropriation of $5,000.
Since the budget was adopted, additional information has been received on the Ford Field Bathroom project. The concern is over the availability of grant funds and the possible reversion back to the State if not spent in time. What is not known is the total cost of completing this project. A feasibility study is needed to calculate the total cost of the project and determining the ways and means of completing the project, if feasible.
Quotes from landscape architects are approximately $40,000 for the study.
Council direction is needed to determine the funding of the Town Court Resurfacing and Ford Field Bathroom Feasibility Study.
Project Budget Actuals $ %
Street Resurfacing 900,000 3,311 (896,689) 0.37%
Storm Drain Assessment 50,000 - (50,000) 0.00%
Storm Drain Repairs 20,000 - (20,000) 0.00%
Town Courts Resurfacing 30,000 - (30,000) 0.00%
Valley Oak Trail Bridges 70,973 - (70,973) 0.00%
Trail Rehabilitation 25,463 - (25,463) 0.00%
TH Energy Upgrades 64,000 - (64,000) 0.00%
IT Upgrades-TH 50,000 36,025 (13,975) 72.05%
IT Upgrades-SH 100,000 - (100,000) 0.00%
Total 1,310,436 39,336 (1,271,100) 3.00%
43
Mid-Year Budget Review February 11, 2026
Mid-Year Budget Discussion
The Mid-Year Budget review gives the Town the opportunity to review current operations and identify unforeseen needs that may require additional funding or adjustment. The following is a list of some items that were identified post-adoption of the current year budget.
1. Sheriff contract reduced by ($171,735)
2. VLF Shortfall funded at 67% in State budget, County is suing the State.
3. Estimated Beginning General Fund Balance increased to $2.9 million.
Additional Appropriations – General Fund
There is no change to revenue appropriations for the General Fund except for an increase in the use of reserves from $215K to $263K to balance the budget.
Salaries and Benefits decrease ($3,900) due to salary adjustments, changes in benefit elections by employees, and a true-up of actual medical premiums to budget.
Category Prelim Proposed $ %
Property Taxes 4,355,875 4,355,875 - 0.00%
Sales & Use Tax 325,000 325,000 - 0.00%
Utility Users Tax 1,173,000 1,173,000 - 0.00%
Business License Tax 115,000 115,000 - 0.00%
Franchise Fees 424,000 424,000 - 0.00%
Fines & Forfeitures 2,500 2,500 - 0.00%
Licenses & Permits 322,500 322,500 - 0.00%
Intergovernmental 7,500 7,500 - 0.00%
Charges for Services 885,200 885,200 - 0.00%
Use of Money & Property 337,000 337,000 - 0.00%
Miscellaneous 5,200 5,200 - 0.00%
Transfers In - - - 0.00%
Total 7,952,775 7,952,775 - 0.00%
Category Prelim Proposed $ %
Salaries 2,316,850 2,322,020 5,170 0.22%
Benefits 981,978 972,906 (9,072) -0.92%
Services 854,777 1,047,837 193,060 22.59%
Maintenance 228,500 228,500 - 0.00%
Contract 2,740,054 2,560,832 (179,222) -6.54%
Consultants 842,000 940,000 98,000 11.64%
Development 63,700 73,700 10,000 15.70%
Transfers Out 140,000 70,000 (70,000) -50.00%
Total 8,167,859 8,215,795 47,936 0.59%
44
Mid-Year Budget Review February 11, 2026
Services increased $192K due to Self-Insurance Retention of $50,000 for two liability claims and $142K needed to implement OpenGov permitting software.
Contracts decrease ($179K) primarily due to the one-time decrease of $172K in the Sheriff’s contract.
Consultants increase $98K due to revenue enhancement consultant work of $33K and a reallocation of costs of $60K between consultant and contract categories within the finance department due to a budget entry error.
Transfers decrease ($70K) due to reduced activity related to CIP and Gas Tax activity in the first half of the fiscal year.
Additional Appropriations – Other Funds
Grants
Appropriations are being reduced by $71K due to a survey needed to determine the location of the Valley Oak Trail Bridges. The survey will be funded through the General Fund CIP fund and not through an insurance reimbursement as previously adopted.
Open Space
Expense appropriations are being increased by $10k for assessments on two potential acquisition sites and legal review.
Category Prelim Proposed $ %
Capital Grants 234,973 164,000 (70,973) -30.20%
Total 234,973 164,000 (70,973) -30.20%
Category Prelim Proposed $ %
Valley Oak Trail Bridges 70,973 - (70,973) -100.00%
Energy Efficiency Upgrades - TH 64,000 64,000 - 0.00%
IT Upgrades - SH 100,000 100,000 - 0.00%
Town Courts Resurfacing - - - 0.00%
Ford Field Bathroom Study - - - 0.00%
Total 234,973 164,000 (70,973) -30.20%
Category Prelim Proposed $ %
Utility Users Tax 489,000 489,000 - 0.00%
Use of Money & Property 330,000 330,000 - 0.00%
Total 819,000 819,000 - 0.00%
Category Prelim Proposed $ %
Services 15,000 25,000 10,000 66.67%
Total 15,000 25,000 10,000 66.67%
45
Mid-Year Budget Review February 11, 2026
Park In-Lieu
Appropriations are being increased $5K for either the Town Courts Resurfacing project or the Ford Field Bathroom feasibility study. Quotes received for the court resurfacing project exceeded the amount budgeted. Council direction is needed on whether to fund both projects, which project will use the Park In-lieu funds, General Fund CIP, or donations.
Inclusion In-lieu
Appropriations are being increased $131K to fund consultant work and legal review for the affordable housing portion of the Housing Element update. Consultant work will include two non-profit organizations who will be implementing affordable housing programs, current consultants drafting the update and planning work for the Town, and legal review.
Category Prelim Proposed $ %
Appropriated Fund Balance 30,000 35,000 5,000 16.67%
Total 30,000 35,000 5,000 16.67%
Category Prelim Proposed $ %
Town Courts Resurfacing 30,000 - (30,000) -100.00%
Ford Field Bathroom Study - - - 0.00%
Total 30,000 - (30,000) -100.00%
Category Prelim Proposed $ %
Use of Money & Property 135,000 230,000 95,000 70.37%
Appropriated Fund Balance - 15,900 15,900 0.00%
Total 135,000 245,900 110,900 82.15%
Category Prelim Proposed $ %
Services 115,000 245,900 130,900 53.23%
Total 115,000 245,900 130,900 113.83%
46
Mid-Year Budget Review February 11, 2026
Capital Projects – General Fund
There is no change to total appropriations. The Storm Drain Assessment project will be deferred to FY 2026-27. The appropriation for that project will be reallocated to the Valley Oak Trail Bridges project for survey work and legal review.
Customer Deposits
Historically, $475K has been used as a placeholder amount for this fund.
Appropriations are being increased to match actual activity. The purpose of this fund is to account for deposits received from applicants and pay for consultants and staff time related to residential or commercial projects in the Town.
Category Prelim Proposed $ %
Appropriated Fund Balance 252,366 252,366 - 0.00%
Total 252,366 252,366 - 0.00%
Category Prelim Proposed $ %
Street Resurfacing 156,903 156,903 - 0.00%
Storm Drain Assessment 50,000 - (50,000) -100.00%
Storm Drain Repairs 20,000 20,000 - 0.00%
Valley Oak Trail Bridges - 50,000 50,000 0.00%
Trail Rehabilitation 25,463 25,463 - 0.00%
Town Courts Resurfacing - - - 0.00%
Ford Field Bathroom Study - - - 0.00%
Total 252,366 252,366 - 0.00%
Category Prelim Proposed $ %
Applicant Deposits 475,000 900,000 425,000 89.47%
Total 475,000 900,000 425,000 89.47%
Category Prelim Proposed $ %
Services 475,000 900,000 425,000 89.47%
Total 475,000 900,000 425,000 89.47%
47
Mid-Year Budget Review February 11, 2026
Changes in Appropriation – All Funds
Revenue appropriations increase $545K and expense appropriations increase $671K for all funds.
Changes in Appropriation – General Fund
Revenues Expenses Variance
Adopted Budget 11,020,781 10,750,694 270,087
Changes in Appropriation
101 - General Fund - 47,934 (47,934)
201 - Grants (70,973) (70,973) -
204 - Open Space - 10,000 (10,000)
206 - Gas Tax (70,000) - (70,000)
221 - Park In-lieu - 5,000 (5,000)
222 - inclusion In-lieu 230,000 130,900 99,100
501-505 - RMD 30,656 123,203 (92,547)
701 - Customer Deposits 425,000 425,000 -
Total Changes in Appropriation 544,683 671,064 (126,381) Mid-Year Budget 11,565,464 11,421,758 143,706
Schedule of Changes in Appropriation for Mid-Year
Revenue Expense Variance
Adopted Budget 7,952,775 8,167,861 (215,086)
Changes in Appropriation
115 - Town Committees - 1,300 (1,300)
120 - Town Manager - 53,887 (53,887)
125 - Town Attorney - 50,000 (50,000)
130 - Town Clerk - (22,639) 22,639
140 - Finance - 8,988 (8,988)
210 - Police Services - (171,735) 171,735
310 - Planning Division - 32,366 (32,366)
320 - Building Division - 75,998 (75,998)
330 - Code Enforcement - 3,939 (3,939)
410 - Community Hall - 1,041 (1,041)
420 - Field Rentals - 700 (700)
510 - Public Works 12,518 (12,518)
610 - Non-Departmental - 71,573 (71,573)
610 - Transfers - (70,000) 70,000
Total Changes in Appropriation - 47,936 (47,936)
Mid-Year Budget 7,952,775 8,215,797 (263,022)
Schedule of Changes in Appropriation - General Fund
48
Mid-Year Budget Review February 11, 2026
No change in revenue appropriations with expenses increasing $48K. Deficit spending increases to $263K.
Fiscal Forecast
Updating the fiscal forecast with the increase to beginning fund balance and increased appropriations. Although the increase in fund balance and ending the prior year in a surplus are positive results, it does not change the outcome that the Town’s General Fund reserve is sliding towards a fiscal cliff. The General Fund reserve will be below the 20% minimum policy level by the end of FY 2027-28 and will be in the red entering FY 2030-31. Without new revenue, maintaining the reserve at the 20% level will require significant cost reductions.
Attachments
1. FY 2025-26 GF Appropriation Changes - Detail
2. Resolution
$(4,000,000)
$(2,000,000)
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Town of Portola Valley
Fiscal Activity and Forecast
From FY 2022-23 through FY 2033-34
Policy Revenue Expenses GF Reserve Fiscal Year
49 Town of Portola Valley
General Fund Revenue
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Difference
Property Taxes
(41111) Property Taxes - Secured 3,305,297 3,305,297 -
(41112) Property Taxes - Unsecured 142,512 142,512 -
(41121) ERAF 300,000 300,000 -
(41122) VLF 425,000 425,000 -
(41141) Real Property Transfer Tax 175,000 175,000 -
(42821) Homeowners Property Tax Relief 8,066 8,066 -
PROPERTY TAXES TOTAL 4,355,875 4,355,875 -
Sales & Use Tax
(41311) Sales & Use Tax 325,000 325,000 -
SALES & USE TAX TOTAL 325,000 325,000 -
Utility Users Tax
(43111) UUT-Energy 725,000 725,000 -
(43112) UUT - Telephone 48,000 48,000 -
(43113) UUT- Water 400,000 400,000 -
UTILITY USERS TAX TOTAL 1,173,000 1,173,000 -
Business License Tax
(41411) Business License Tax 115,000 115,000 -
BUSINESS LICENSE TAX TOTAL 115,000 115,000 -
Franchise Fees
(41601) Energy Services 133,000 133,000 -
(41602) Water Services 61,000 61,000 -
(41603) Garbage Services 140,000 140,000 -
(41604) Cable Services 90,000 90,000 -
FRANCHISE FEES TOTAL 424,000 424,000 -
Fines & Forfeitures
(41811) Fines & Forfeitures 2,500 2,500 -
FINES & FORFEITURES TOTAL 2,500 2,500 -
Licenses & Permits
(41911) Building Permits 205,000 205,000 -
(41912) Site Development Permits 43,000 43,000 -
(41913) Conditional Use Permits - - -
(41914) Temporary occupancy Fee - - -
(41915) Horsekeeping Permits 2,500 2,500 -
(41916) Construction & Demolition Fee 40,000 40,000 -
(41917) Zoning & Planning Permits 2,000 2,000 -
(41919) Variances - - -
(41951) Encroachment Permits 30,000 30,000 -
LICENSES & PERMITS TOTAL 322,500 322,500 -
Intergovernmental Revenue
(42811) Motor Vehicle 7,500 7,500 -
INTERGOVERNMENTAL REVENUE TOTAL 7,500 7,500 -
50 Town of Portola Valley
General Fund Revenue
FY 2025-26 Changes in Appropriation - Mid Year
Charges for Services
(43252) Town Library Maintenance 10,000 10,000 -
(43253) Town Engineer Fees 3,000 3,000 -
(43254) Applicant Development Fee 5,000 5,000 -
(43011) Plan Check Fee 260,000 260,000 -
(43012) Inspection Fee 390,000 390,000 -
(43017) Subdivision Fee 6,000 6,000 -
(43018) Residential Data Reports 5,000 5,000 -
(43019) Pre-Application Meeting Fee 18,000 18,000 -
(43021) Architectural Review Fees 18,000 18,000 -
(43024) Geology Fees 13,000 13,000 -
(43033) Town Planning Fees 20,000 20,000 -
(43042) Appeals - - -
(43043) BSA Fee 2,400 2,400 -
(43044) SMIP Fee 7,500 7,500 -
(43045) DSA Fee 1,300 1,300 -
(43049) Miscellaneous Plan Charges 1,000 1,000 -
(43121) Class Fee 125,000 125,000 -
(43252) Town Library Maintenance - - -
(43253) Town Engineer Fees - - -
CHARGES FOR SERVICES TOTAL 885,200 885,200 -
Use of Money & Property
(44011) Interest 170,000 170,000 -
(44051) Community Hall & Activity Room Rents 2,000 2,000 - (44052) Community Hall Private Party Fees 16,000 16,000 - (44054) Parking Lot & Field Rentals 125,000 125,000 -
(44055) Lease Income - Parks 15,000 15,000 -
(44056) Zots to Tots 9,000 9,000 -
USE OF MONEY & PROPERTY TOTAL 337,000 337,000 -
Miscellaneous Revenue
(46000) Miscellaneous Revenue 600 600 -
(46079) Miscellaneous Receipts 4,600 4,600 -
MISCELLANEOUS REVENUE TOTAL 5,200 5,200 -
Operating Transfers In
(49011) Operating Transfer In - - -
OPERATING TRANSFER IN TOTAL - - -
TOTAL REVENUE 7,952,775 7,952,775 -
51 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
Town Council - 110
(65013) Education/Training 5,000 5,000 -
(65014) Dues 1,700 1,700 -
TOTAL TOWN COUNCIL 6,700 6,700 -
Town Committees - 115
(62323) Volunteer Appreciation - - -
(62324) Science & Nature - 1,300 1,300
(63203) Conservation 2,410 2,410 -
(63204) Cultural Arts Committee 3,000 3,000 -
(63205) Emergency Preparedness 1,800 1,800 -
(63206) Historic Resources 200 200 -
(63208) Parks & Recreation 25,000 25,000 -
(63209) Sustainability - - -
(63211) Trails & Paths 10,000 10,000 -
(63212) Wildfire Preparednesss - - -
(63213) Open Space Acquisition - - -
(63214) Geologic Safety 1,950 1,950 -
TOTAL TOWN COMMITTEES 44,360 45,660 1,300
Town Manager - 120
(51011) Salaries - Permanent 797,068 797,068 -
(51021) Vacation Buyout 5,000 5,000 -
(51031) Automobile Allowance 6,000 6,000 -
(55011) Retirement - PERS 81,570 89,804 8,234
(55012) Retirement - Soc Sec 41,906 41,906 -
(55013) Medicare 11,930 11,731 (199)
(55021) Health Insurance Medical 15,302 27,008 11,706
(55022) Health Opt Out - - -
(55024) Health Ins Dental & Vision 7,693 9,757 2,064
(55025) Cafeteria Plan Mgmt 77,958 80,876 2,918
(55031) Long Term Disability Insurance 2,804 2,804 -
(55033) Workers Compensation 5,019 4,935 (84)
(55051) Deferred Compensation 25,704 11,952 (13,752)
(62099) Miscellaneous Consultants 70,000 103,000 33,000 (62329) Sustainability - - -
(65012) Education & Training - 5,000 5,000
(65014) Dues - 5,000 5,000
TOTAL TOWN MANAGER 1,147,954 1,201,841 53,887
Town Attorney - 125
(62032) Town Attorney 245,000 245,000 -
(62052) Legal Services 25,000 75,000 50,000
TOTAL TOWN ATTORNEY 270,000 320,000 50,000
52 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
Town Clerk - 130
(51011) Salaries - Permanent 120,000 120,000 -
(55011) Retirement - PERS 9,552 9,552 -
(55012) Retirement - Soc Sec 7,440 7,440 -
(55013) Medicare 1,740 1,740 -
(55021) Health Insurance Medical - (342) (342)
(55022) Health Opt Out 2,297 - (2,297)
(55024) Health Ins Dental & Vision 1,108 1,108 -
(55025) Cafeteria Plan Mgmt 16,693 16,693 -
(55031) Long Term Disability Insurance 504 504 -
(55033) Workers Compensation 732 732 -
(62099) Miscellaneous Consultants 30,000 10,000 (20,000) (62251) Elections - - -
(62305) Software & Licensing 3,677 3,677 -
(65012) Education & Training 5,000 5,000 -
TOTAL TOWN CLERK 198,743 176,104 (22,639)
Finance - 140
(51011) Salaries - Permanent 486,286 486,286 -
(51031) Automobile Allowance 3,000 3,000 -
(55011) Retirement - PERS 38,708 38,708 -
(55012) Retirement - Soc Sec 26,892 26,892 -
(55013) Medicare 7,051 7,051 -
(55021) Health Insurance Medical 8,810 17,680 8,870
(55024) Health Ins Dental & Vision 7,887 8,005 118
(55025) Cafeteria Plan Mgmt 63,435 63,435 -
(55031) Long Term Disability Insurance 1,973 1,973 -
(55033) Workers Compensation 2,966 2,966 -
(62031) Accounting & Auditing 111,200 51,200 (60,000)
(62099) Miscellaneous Consultants 20,000 80,000 60,000
(62305) Software & Licensing 47,750 47,750 -
(65012) Education & Training 10,000 10,000 -
(65014) Dues 1,000 1,000 -
TOTAL FINANCE 836,958 845,946 8,988
Police Services - 210
(62204) San Mateo County Sheriffs Ofc 2,028,862 1,857,127 (171,735) TOTAL POLICE SERVICES 2,028,862 1,857,127 (171,735)
Fire Services - 220
(62047) WFPD-Fuel Mitigation Engineer 104,639 104,639 - (62208) Fire Prevention 106,647 106,647 -
TOTAL FIRE SERVICES 211,286 211,286 -
53 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
Dispatch Services - 230
(62203) Dispatch Services 77,406 77,406 -
TOTAL DISPATCH SERVICES 77,406 77,406 -
Planning Division - 310
(51011) Salaries - Permanent 328,349 318,850 (9,499)
(51031) Automobile Allowance 1,950 1,138 (812)
(55011) Retirement - PERS 23,798 17,789 (6,009)
(55012) Retirement - Soc Sec 20,358 19,769 (589)
(55013) Medicare 4,761 4,623 (138)
(55021) Health Insurance Medical 4,938 4,806 (132)
(55022) Health Opt Out - - -
(55024) Health Ins Dental & Vision 2,381 1,666 (715)
(55025) Cafeteria Plan Mgmt 35,891 25,110 (10,781)
(55031) Long Term Disability Insurance 606 608 2
(55033) Workers Compensation 1,824 1,363 (461)
(55041) Tuition Reimbursement 500 - (500)
(62034) Transcription Services 8,000 8,000 -
(62035) Town Geologist - 5,000 5,000
(62039) Planner 110,000 140,000 30,000
(62099) Miscellaneous Consultants 125,000 95,000 (30,000) (62303) Scanning 7,500 7,500 -
(62305) Software & Licensing 15,600 72,600 57,000
(65012) Education & Training 5,000 5,000 -
TOTAL PLANNING DIVISION 696,456 728,822 32,366
Building Division - 320
(51011) Salaries - Permanent 128,877 139,596 10,719
(51031) Automobile Allowance 900 525 (375)
(55011) Retirement - PERS 7,920 5,908 (2,012)
(55012) Retirement - Soc Sec 7,990 8,655 665
(55013) Medicare 1,869 2,024 155
(55021) Health Insurance Medical 1,837 2,268 431
(55024) Health Ins Dental & Vision 886 609 (277)
(55025) Cafeteria Plan Mgmt 13,355 9,181 (4,174)
(55031) Long Term Disability Insurance 204 224 20
(55033) Workers Compensation 607 453 (154)
(61031) BSA/SMIP/DSA Fees 1,000 1,000 -
(62042) Plan Check Services 125,000 25,000 (100,000)
(62099) Miscellaneous Consultants 115,000 215,000 100,000 (62305) Software & Licensing 13,000 84,000 71,000
(65012) Education & Training - - -
TOTAL BUILDING DIVISION 418,445 494,443 75,998
54 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
Code Compliance - 330
(51011) Salaries - Permanent 8,000 11,950 3,950
(51031) Automobile Allowance 150 88 (62)
(55011) Retirement - PERS 637 474 (163)
(55012) Retirement - Soc Sec 496 741 245
(55013) Medicare 116 173 57
(55021) Health Insurance Medical 115 399 284
(55024) Health Ins Dental & Vision 55 32 (23)
(55025) Cafeteria Plan Mgmt 835 487 (348)
(55031) Long Term Disability Insurance - 12 12
(55033) Workers Compensation 49 36 (13)
(62099) Miscellaneous Consultants 30,000 30,000 -
TOTAL CODE COMPLIANCE 40,453 44,392 3,939
Community Hall - 410
(51011) Salaries - Permanent 34,569 34,569 -
(55011) Retirement - PERS 6,547 6,547 -
(55012) Retirement - Soc Sec 2,143 2,143 -
(55013) Medicare 501 501 -
(55021) Health Insurance Medical 294 1,335 1,041
(55022) Health Opt Out 1,080 1,080 -
(55024) Health Ins Dental & Vision 628 628 -
(55025) Cafeteria Plan Mgmt 2,170 2,170 -
(55031) Long Term Disability Insurance 99 99 -
(55033) Workers Compensation 1,314 1,314 -
(61051) Community Hall Maintenance 25,000 25,000 -
(62305) Software & Licensing 4,500 4,500 -
(62332) Merchant Svcs Credit Card 2,000 2,000 -
(63013) Instructors & Class Refunds 88,000 88,000 -
(63104) Insurance 1,030 1,030 -
TOTAL COMMUNITY HALL 169,875 170,916 1,041
Parks & Fields Maintenance - 420
(51011) Salaries - Permanent 18,300 18,300 -
(55011) Retirement - PERS 3,466 3,466 -
(55012) Retirement - Soc Sec 1,135 1,135 -
(55013) Medicare 265 265 -
(55021) Health Insurance Medical - - -
(55022) Health Opt Out 1,080 1,080 -
(55024) Health Ins Dental & Vision 311 311 -
(55025) Cafeteria Plan Mgmt - - -
(55031) Long Term Disability Insurance 56 56 -
(55033) Workers Compensation 1,215 1,215 -
(61055)Parks & Fields Maintenance 90,000 90,000 -
55 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
(61056) Portable Lavatories 7,000 7,000 -
(62305) Software & Licensing - 700 700
TOTAL PARKS & FIELDS MAINTENANCE 122,828 123,528 700
Roads, Facilities Operations, & Development Services - 510 (51011) Salaries - Permanent 395,401 395,401 -
(51031) Automobile Allowance 3,000 3,000 -
(55011) Retirement - PERS 52,929 52,929 -
(55012) Retirement - Soc Sec 23,033 23,033 -
(55013) Medicare 5,733 5,733 -
(55021) Health Insurance Medical 2,297 815 (1,482)
(55022) Health Opt Out 14,640 14,640 -
(55024) Health Ins Dental & Vision 5,728 5,728 -
(55025) Cafeteria Plan Mgmt 16,693 16,693 -
(55031) Long Term Disability 1,405 1,405 -
(55033) Workers Compensation 26,255 26,255 -
(55051) Deferred Compensation - - -
(61018) Repairs/Vandalism 5,000 5,000 -
(61021) NPDES Stormwater Program 7,500 7,500 -
(61052) Mechanical Sys Maint & Repair 10,000 10,000 -
(61054) Janitorial Services 26,000 26,000 -
(61081) Vehicle Maintenance 20,000 20,000 -
(62011) Building Maint Equip & Supp 20,000 20,000 -
(62012) Landscape Supplies & Services 15,000 15,000 -
(62014) Tools & Equipment 10,000 10,000 -
(62037) Engineer Services 135,000 135,000 -
(62044) GIS Mapping 4,100 4,100 -
(62099) Miscellaneous Consultants 15,000 15,000 -
(62305) Software & Licensing 36,400 50,400 14,000
(65014) Dues 5,000 5,000 -
TOTAL ROADS, FACILITIES & DEVELOPMENT 856,114 868,632 12,518 Non-Departmental - 610
(55011) Retirement - PERS 167,759 167,759 -
(55014) Retirement - PERS Interest/Fee - - -
(55021) Health Insurance Medical 11,500 11,500 -
(55025) Cafeteria Plan Mgmt - - -
(55052) Wellness Program 12,000 12,000 -
(62021) Telephones 30,600 30,600 -
(62022) Utilities 125,000 125,000 -
(62046) IT & Website Consultants 67,000 67,000 -
(62099) Miscellaneous Consultants 30,000 30,000 -
(62201) HEART JPA 3,000 3,000 -
(62202) Animal Control 23,000 23,000 -
56 Town of Portola Valley
General Fund Expenses
FY 2025-26 Changes in Appropriation - Mid Year
Adopted Revised Balance
(62206) Emergency Services Contract 18,300 20,813 2,513 (62301) Office Supplies 15,000 15,000 -
(62304) Town Publications 3,000 3,000 -
(62305) Software & Licensing 71,800 71,800 -
(62306) Office Equipment 8,000 8,000 -
(62307) Equipment Services Contracts 5,000 5,000 -
(62308) Postage 5,000 5,000 -
(62309) Advertising 15,000 15,000 -
(62327) Community Services 16,960 16,960 -
(62331) Bank Fees 10,000 18,000 8,000
(62399) Miscellaneous 7,500 7,500 -
(63101) Property Insurance 60,000 64,945 4,945
(63102) Liability Insurance/Bonds 165,000 171,115 6,115 (63105) Insurance - SIR - 50,000 50,000
(65014) Dues 30,000 30,000 -
(65015) Mileage Reimbursement 1,000 1,000 -
(75111) Transfer Out - Operating 140,000 70,000 (70,000) (75112) Transfer Out - Capital - - -
TOTAL NON-DEPARTMENTAL 1,041,419 1,042,992 1,573
TOTAL EXPENSES 8,167,859 8,215,795 47,936
57 RESOLUTION NO. 2989-2026
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF PORTOLA VALLEY AMENDING THE OPERATING
AND CAPITAL BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, the Town Manager has reviewed and analyzed the Town of Portola Valley's finances and has projected revenues and expenditures for Fiscal Year 2025-26; and
WHEREAS, the Finance Director presented the proposed budget to the Town’s Finance Committee on June 16, 2025, and to the Town Council on June 11, 2025, for review and consideration; and
WHEREAS, the Town Council adopted the proposed operating and capital budget on June 25, 2025.,
WHEREAS, the Finance Director presented the Mid-Year Budget update to the Town Council and proposed additional appropriations on February 11, 2026 NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE the following:
1. To amend the Town's Fiscal Year 2025-26 operating and capital budgets, overall reflecting the following:
a. Projected revenues: $12,347,416
b. Projected expenditures & transfers: $11,451,758
2. The amended budget shall be effective March 1, 2026.
3. The amount of the 2025-2026 Fiscal Year operating and capital budget for each account area of the budget may be drawn upon in the form of warrants issued for payment of demands and certified in accordance with the provisions of the California Government Code Sections 37208 and 37209.
4. The Town Manager shall periodically report to the Town Council the amount and classification of revenues received and expenditures made.
5. A copy of the adopted budget shall be kept on file with the Town Clerk of the Town of Portola Valley, as the official budget of the Town of Portola Valley for the 2025-2026 Fiscal Year.
PASSED AND ADOPTED this 11th day of February, 2026.
AYES:
NOES:
ABSENT:
58 ABSTAIN:
By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
59 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: February 11, 2026
RE: 02/02/2026 SMC Library JPA Governing Board Meeting Liaison Memo
BACKGROUND
Notes
Financial Audit Report for FY 2024-25 approved
FY 2025-26 Mid-Year Report accepted.
Strong financial condition. Library expects 106% of revenue due to increase of secured property taxes.
Savings in expenses due to vacancies.
Trends:
Secured property taxes expected to increase 4% in 26-27 Revenues – measure K $1.2 million are now under review by SMC Board.
Expenditures – 165 permanent positions. SEIU through Oct 2027 with COL with 4-5%, final 1% dependent on VLF repayment.
Reserves used for one time projects. New proposals will be in alignment with fiscal plan.
Budget 50% of ERAF for operations and 50% for reserves. Already received both payments (~$8 million) from State.
Director’s report
Author talks, cultural heritage
Emphasizing literacy, tutoring, senior programs
New projects
Atherton library children’s garden – opening this spring North Fair Oaks library – adding a bathroom
San Carlos Makers Space progressing – selecting a contractor Foster City Makers space – finishing final designs
Recent article about book clubs: Silicon Valley is home to a plethora of book clubs for all kinds of readers, Mountain View Voice, January 15, 2026
60 https://www.mv-voice.com/profile/2026/01/15/read-all-about-it-silicon-valley-is-home-to-a-plethora-ofbook-clubs-for-all-kinds-of-readers ora-of-book-clubs-for-all-kinds-of-readers%20 Maker Spaces approximate costs:
$400K Millbrae
$730K San Carlos
Maker Mobile truck travels around the county for libraries that don’t have dedicated maker spaces. 61 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: February 11, 2026
RE: 02/03/2026 Conservation Committee Meeting Liaison Memo
BACKGROUND
Action Items
1. Coordinate with Town for the Newsletter and website for submission dates for articles.
2. Explore use of Constant Contact or other software so committees can track open rates from residents to their emails.
3. Conservation committee wishes to have a study session with the ASCC to discuss their recommended changes to the Town’s fencing regulations to require wildlife-friendly fencing to create more wildlife corridors and preserve habitat.
Notes
1. Date for Conservation Committee presentation to Town Council is March 11.
2. Town signed contract with GoNative for maintenance of Spring Down.
3. Evaluate matrix on traps for gophers: will be addressed by the subcommittee.
4. Discussed need to match the Tip of the Month and what’s Blooming Now with the Town Newsletter publishing dates.
5. Subcommittee worked on the Town’s existing Fencing regulations to make them wildlife friendly for all new fencing permits, large remodels, and new developments. The intent is to make the required side, front, and rear yards (setbacks) wildlife friendly which the committee is defining as 4’ high within the required yard space and along the property line with 16” open above ground to allow small creatures to access the side, front, and rear yards to allow wildlife movement and better access to habitat. This would be a change from 6’ fencing currently allowed in the side and rear yards that are not located along road rights of way. Committee approved sending the edited version to the ASCC for a study session.
6. Broom Pull – may not be enough sites in Town. Will cancel event in 2 weeks if not enough Broom found.
7. Tip of the Month – either soil movement into creeks or pruning trees and bird nesting dates.
8. What’s blooming – Manzanita
9. Trails liaison – discussed the mowing schedule to accommodate protection of wildflowers.
10. Viewing of Ladera church property – no significant trees would have to be removed.
11. Email from Councilmember Mary Hufty about April California Native Plant Month. Committee wants to explore ideas to promote native plants - Subcommittee created to explore ideas.
Cnps.org is planning events and information.
62 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Vice Mayor Mary Hufty
DATE: February 11, 2026
RE: 02/04/26 SFO Community Roundtable Liaison Memo
BACKGROUND
OVERVIEW: No Quorum
Public comment- Millbrae is an environmentally compacted community. 9 years of round table input has produced any mitigation of their burden. Loss of businesses, pollution noise and atmospheric.
SFO Airport director Michael Nakorkhet reported– travel is now at pre-covid levels with 54.5 million passengers in 2025. There will be 28 additional flights for Super Bowl and they are also preparing for FEFA. Waymo is beginning airport service very slowly.
Major runway repaving which is thicker than a regular road happens every 12-15 year. They are planning the rehab of the 2 shorter (departing aircrafts) runways 1 left and 1 right, and they will be out of service for the 6 months from Mid-March to Fleet week first week in October work schedules are day and night Monday-Saturday with 2 accesses open for construction including one off Millbrae Hwy. 30% of flights go to Southern California, Night Hush will be pursued although increased flight delays will increase the late-night traffic.
They anticipate the air traffic will be increased, due to angling back over PV and Woodside from Pacifica, although they will be higher over South San Mateo County, from March 30 until after Fleet week when all runways will be finished.
Noise impact boundary DNL 65 dB at day night average. State and federal standards are very similar with zero noise variance- the area of unmitigated incompatible use. Federal standards are used because that is the source of funding for on-going airport improvements although San Francisco is part of this Roundtable and provides a significant financial support.
The Technical Working Group reported progress on the Fly Quiet Program.
FAA has furloughed 10,000 employees and did not respond to Roundtable request for report.
The local noise hot line was discontinued but can be reported through AMCIR more centrally through the FAA. These ideally are decibel reports.
One Shoreline Question – Are we planning for sea level rise?… no plan to extend runways. Sea walls will be built around the runways.
Cons of participation- $1500 per year fee to participate, flat charge same cost as Daly City, San Bruno, or Millbrae. Not an existential issue for Portola Valley. Volunteer time spent in commuting to a minimum 63 of 6 meetings per year. Lack of time or motivation of Council? Are we well positioned to contribute significantly to our region’s wellbeing through this organization? Pros of participation- Would require county approval to leave the Roundtable, oldest County Roundtable in the Country, one of many ways to meet other local electeds. At these meetings we may learn about air traffic control. We may be more informed for resident concerns about possible noise changes.
In Summary- We are unlikely to be able to make an impact or contribute to the well-being of the local or greater community here.
64