TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, March 11, 2026
7:00 PM
MAYOR: Craig Taylor
VICE MAYOR: Mary Hufty
COUNCILMEMBERS: Rebecca Flynn, Judith Hasko, Helen Wolter
A G E N D A
HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.
In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances.
Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
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1 1. CALL TO ORDER / ROLL CALL
2. SB 707 CONSIDERATIONS: Announcements/Consideration of remote attendance by Councilmembers, pursuant to SB 707, Government Code 54953.8.3 (just cause circumstances).
3. PRESENTATIONS / PROCLAMATIONS
a. Annual Committee Presentations
Conservation
Finance
4. TOWN MANAGER REPORT
5. ORAL COMMUNICATIONS
6. CONSENT AGENDA
a. Approve Regular Meeting Minutes of February 25, 2026 b. Approve Warrant List for March 11, 2026
7. REGULAR AGENDA
a. Receive the Annual Report on the Farmers’ Market from Good Roots and Provide Direction to Staff on a Potential License Agreement Amendment
b. Receive Update and Provide Direction to Staff on the Draft Housing Element Annual Progress Report for 2025 and Consider Authorizing Staff to Submit the Draft Housing Element Annual Progress Report for 2025 to the State Department of Housing and Community Development and Office of Land Use and Climate Innovation.
c. Receive Information about Current and New State Brown Act and Local Agency Official Training Requirements
8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS a. 02/26/2026 Peninsula Clean Energy Committee Meeting
b. 03/03/2026 Conservation Committee Meeting
9. ADJOURNMENT
There are no written materials, and the Town Council does not take action under this agenda item.
Persons wishing to address the Town Council on any not on the agenda or related to Presentations/Proclamations or the Town Manager Report subject may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.
Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item.
The next Regular Town Council meeting will be held on March 25, 2026 2 Land Acknowledgement:
The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: March 11, 2026
RE: Annual Committee Presentations
Conservation
Finance
BACKGROUND
Conservation Committee has provided a copy of the presentation and additional documents for context to their committee update.
ATTACHMENTS
1. Presentation
2. Exhibit A: 2026-27 Maintenance Report Spring Down
3. Exhibit B: 2026-27 Maintenance Report Town Center
4. Exhibit C: 2026-27 Plant Management Frog Pond
5. Exhibit D: 20 Meadow Lane Tree Report
6. Exhibit E: Sample Site Review - 195 Ramoso
7. Exhibit F: Portola Valley Fencing Guidelines
8. Exhibit G: Conservation proposed fence ordinance amendments 4 Annual Town Council Committee Update March 11, 2026
Marianne Plunder, Chair Conservation Committee
1 5
CONSERVATION COMMITTEE
The goal of the Conservation Committee is to conserve the rural quality of Portola Valley and to maintain the Town as an attractive, tranquil, family-oriented residential community for all generations, compatible with the many physical constraints and natural features of the area. The committee does this by promoting programs to enhance the environment through protection of native habitat and by helping to ensure that all land development respects and preserves the natural condition of the area.
MISSION STATEMENT
2 6
CONSERVATION COMMITTEE
2025 ACCOMPLISHMENTS
1. APPOINTMENTS
• Filled 2 vacant seats
• Added honorary student member
2. OUTREACH
• Monthly publications – 24 Articles
• What’s Blooming Now & Tip of the Month
• Town Newsletter • Town Website
• PV forum
• Rodent control/owl box article in Almanac
• Kudos emails
• Website overhaul
3 7
CONSERVATION COMMITTEE
2025 ACCOMPLISHMENTS
2. OUTREACH (continued) • Annual Broom pull • Boy Scouts • Volunteers
• Events
• Table at Town picnic
• Presentations at Town Hall • Balancing habitat preservation with fire safety Joint presentation with Fire Marshal • Wildlife preservation – Mountain lion cubs' update Joint event with Westridge garden club & Oakland zoo
4 8
CONSERVATION COMMITTEE
2025 ACCOMPLISHMENTS
3. TOWN REQUESTED PROJECTS • Open Space Management reports • Spring Down
• Town Center • Frog Pond
• Exhibit A, B & C
• Special ad-hoc requests
5 9
CONSERVATION COMMITTEE
2025 ACCOMPLISHMENTS
4. PERMITS / SITE REVIEWS
• Standardized templates
• Tree removal permit reviews (37) • Site reviews (26) • Expertise adds value to residents • Exhibit D & E
5. COLLABORATION WITH OTHER COMMITTEES
• Open Space
• Wildfire Preparedness
• Trails
• ASCC
6 10
CONSERVATION COMMITTEE
2025 ACCOMPLISHMENTS
6. PROTECTION OF WILDLIFE HABITAT & PASSAGE
• Drafted desired updates to the fence ordinance (Exhibit G) • Subcommittee meetings - 11month effort • Held Public study session & 1st ASCC review • Drafted illustrated “Guidelines to wildlife friendly fence design” for Town website (Exhibit F)
Influenced by increased housing development requirements and AB1889 (Room to Roam Bill, back-up slide # 8)
7 11
CONSERVATION COMMITTEE
AB1889 requires General Plan
updates by Jan 2028
Requirement Type Mandatory Notes
Must be updated in
conservation element Yes Identify and analyze connectivity areas Yes Required Consider development impacts
& barriers
Yes Required to the extent feasible Avoid/minimize/mitigate impacts
Yes Must analyze opportunity Remediate barriers and restore habitat
Recommended Optional Adopt specific policies for
fencing, buffers etc.
Back-up slide for AB1889
8 12
CONSERVATION COMMITTEE
2026 GOALS & PRIORITIES
1. PROMOTE NATIVE PLANTING
• Support of California native plant month – April 2026 • Town proclamation
• Outreach education pieces all month
• Guided nature walks
• Table at PV farmer's market • Continue monthly publications • Revive “Backyard Habitat Award” program
• Increase educational outreach
9 13
CONSERVATION COMMITTEE
2026 GOALS & PRIORITIES
2. PRESERVE WILDLIFE HABITAT & PASSAGE
• Obtain Town Council support • Publish the illustrated “Guidelines to wildlife friendly fence design” on Town website
• Create residents’ awareness & support through guided
“Nature Walks” using bird & plant identifying apps
• Present proposed fence ordinance amendments
• 2nd ASCC review
10 14
CONSERVATION COMMITTEE
2026 GOALS & PRIORITIES
3. EDUCATIONAL OUTREACH “HERBICIDE/RODENTICIDE FREE
PORTOLA VALLEY
• Educational articles
• Cooperation with schools
• Cooperation with Woodside
11 15
CONSERVATION COMMITTEE
2026 GOALS & PRIORITIES
4. PROMOTE INCREASED ERADICATION OF INVASIVE PLANTS
• Focus on fire hazards in cooperation with Wildfire Committee • Reduce loss of native vegetation/habitat • Articles on Dittrichia & Broom removal • Articles on general weed control • Educate at site visits • Annual Broom pull event • Dittrichia brochure (English & Spanish) 12 16
CONSERVATION COMMITTEE
BUDGETARY CONSIDERATIONS
• Expert volunteer hours
• Low $ needs
13 17
CONSERVATION COMMITTEE
THANK YOU FOR YOUR SUPPORT
QUESTIONS?
14 18
Exhibit A
Plant Management Plan: Spring Down Open Space
Conservation Committee Report
December, 2025
Photo Spring Down May 2021 courtesy of Nona Chiariello
Overview: Site History and Maintenance
Spring Down Open Space is emblematic of the Town’s rural aesthetic and is a gem of the scenic corridor. When acquired by the Town in 2000, the 6-acre property was envisioned as a tranquil natural area in close proximity to parking, trails, and Town Center activities. A meandering loop path provides open views across the property, as well as close-up views of the pond and associated wildlife, especially waterfowl.
The Town’s goals for Spring Down were ambitious and visionary given the property’s condition when purchased—the meadow was dominated by equestrian facilities, and the pond was anoxic, full of construction debris and a chain link fence, and surrounded by impenetrable willows. A two-stage process of land and pond restoration began in 2008. Transforming the pond was the biggest challenge. It took six years of planning and permitting before the most sensitive work could be carried out. All this was accomplished by 2017. By January 2018, a meadow of California poppies, Clarkias, yarrow, lupines, and other wildflowers was establishing on the west side of the pond, and a barn owl nest box was mounted in a Coast Redwood northeast of the pond, where it is ideally situated for barn owls to hunt in the open meadow.
Since February 2018, mallards and a Great Blue Heron have been seen regularly on the pond, officially named Blue Heron Pond in a Town contest.
Conservation Committee recommendations for maintenance of Spring Down have been a combination of necessary basic maintenance, encouraging the proliferation of wildflowers, and incremental improvement tasks. Our success has been limited in some years because of the difficulty of timing mowing or weed whipping with seasonal variations in rainfall. 19 In deference to the current financial status of the Town, for the 2026-2027 fiscal year we are recommending only the most basic tasks to prevent deterioration of the property:
1. Control weeds, focusing on control of invasive species and annual grasses, by targeted mowing or weed whipping and hand pulling.
2. Removal of dead material as needed
Specific recommendations for this work are detailed in the next section of this report, Scope of Work: FY 2026-2027 Plant Management at Spring Down, which the Conservation Committee has prepared for the Town’s use soliciting bids. This scope of work assumes that Public Works staff will mow both sides of the path in early spring for tick control, and the entire meadow low to the ground in late summer for fuel reduction.
In the following years, the scope of work will include additional items of work that are periodically required to maintain the site in its desired condition. The Committee forecasts this work so that basic tasks are not overlooked and costs of additional work can be amortized over the years. The current forecast is provided in the section, Five Year Management Plan: Spring Down, of this report.
20 Management Scope of Work – Spring Down for FY 2026-7 December 2025
The Town of Portola Valley is seeking a contractor to manage and conduct landscape stewardship services on Spring Down Open Space.
Following is a proposed scope of work as well as a suggested schedule of activities and estimated level of effort. This scope can serve as a guideline and the Town is open to suggestions regarding the level of effort required.
The Spring Down Open Space encompasses about 6 acres of a former horse-riding ring and stock pond. Beginning in 2017, the pond was cleared of debris and excessive vegetation, and the surrounding site was restored to grassland. As restoration was completed the area around the pond was seeded with native wildflowers.
The Town is looking for assistance with weed control and removal of dead material. The primary focus is removing noxious weeds and managing the spread of other non-native plants.
Management techniques include annual mowing and/or weed whipping to reduce the seed bank of invasives on a large scale, followed by hand removal of target species including Italian thistle, milk thistle, bull thistle, and bristly oxtongue. The contractor can also work to remove, using mechanical methods, other invasives such as euphorbia, tree of heaven, arum, and Himalayan blackberry from around the pond. Control using herbicides is not allowed.
Schedule
Following is a suggested schedule of activities and relative level of effort.
Late February -June
This is the peak season for weeding. The contractor will coordinate with the Town to conduct timely mowing and/or weed whipping depending on the weather and weedy species present.
While optimal timing varies according to weather, a typical practice has been to conduct an early mowing in late February or early March followed by a second mowing in late March or early April, and a third mowing in late May.
It is desired that the native perennial grasses be allowed to go to seed while non-native grasses are cut down before they go to seed. The height of this mowing should preserve desirable species such as California poppies, and prevent invasive grasses from shading them out.
Estimated level of effort: 5 crew days
July-September
Some weeding will still need to occur during this timeframe Estimated level of effort: 1 crew day
October – January
No work anticipated at this time.
21 Project Management
The Town requests that the contractor provide an annual work plan at the start of the fiscal year, in July. In the work plan, the contractor can provide an estimated schedule and budget as well as point out any areas of coordination with the Town Maintenance team.
All contract employees will need to adhere to the Town of Portola Valley’s contractor guidelines and retain the appropriate insurance levels.
This proposed work scope is open to revisions to scope and schedule depending on the contractor’s recommendation.
22 Five Year Plant Management Plan: Spring Down
The minimum basic maintenance to be performed on an annual basis includes:
• Weed and invasive control: timed mowings supplemented with weed whipping and hand pulling.
• Removal of dead materials.
Every two to three years, the following items of work are necessary to preserve public safety and to maintain the site in its desired condition:
• Arborist work as needed
• Viewshed improvement: remove shrubby vegetation blocking the view of the property from Portola Road and Portola Road trail.
The recommended management plan for the next five years is as follows:
1. 2026-7
• Basic maintenance
2. 2027-8
• Basic maintenance
• Viewshed improvement (volunteers?)
• Cut back sprouting Eucalyptus in ROW
3. 2028-9
• Basic maintenance
4. 2029-30
• Basic maintenance
5. 2030-31
• Basic maintenance
23 Exhibit B
Plant Management Plan: Portola Valley Town Center
Conservation Committee Report
December, 2025
Overview: Site History and Maintenance
When the Town Center was constructed in 2008, great care and expense was taken to establish beautiful landscaping using native plants. Over the years invasive weeds, patterns of use, irrigation failures and age have led to the deterioration of many of the planting areas. In 2018, the Conservation Committee was given the task of making recommendations to restore and better maintain the native landscaping.
The Conservation Committee’s recommendations for care of the Town Center landscape typically include a combination of necessary basic maintenance and incremental improvement tasks. Basic maintenance recommendations include strategies to control weeds and to preserve the health of existing plantings. Improvement tasks include specific recommendations for replanting that complement the original design intent while responding to patterns of use and ongoing maintenance needs. The Conservation Committee does not make recommendations for basic maintenance that is performed by Public Works, such as management of the irrigation system, turf areas, and sport courts.
In deference to the current financial status of the Town, for the 2026-2027 fiscal year we are recommending only the most basic tasks to prevent deterioration of the property:
1. Control weeds, focusing on control of invasive species and annual grasses by targeted mowing or weed whipping, hand pulling, and maintaining or replenishing mulch.
2. Remove dead plant material.
Specific recommendations for this work are detailed in the next section of this report, Scope of Work: FY 2026-2027 Plant Management at Portola Valley Town Center, which the Conservation Committee has prepared for the Town’s use soliciting bids.
In the following years, the scope of work will be increased to include the gradual improvement and replanting of many of the established beds which have deteriorated over the years. The Committee forecasts this work so that necessary tasks are not overlooked and costs of improvements can be amortized over the years. The current forecast is provided in the section, Five Year Management Plan: Portola Valley Town Center, of this report. 24 Scope of Work: FY 2026-2027 Plant Management at Portola Valley Town Center December 2025
The Town of Portola Valley is seeking a contractor to manage and conduct landscape stewardship services on its Town Center complex.
Following is a proposed scope of work for this site as well as a suggested schedule of activities and estimated level of effort. This scope is intended to serve as a guideline; the Town is open to suggestions regarding the level of effort required.
The Town Center complex is approximately 11 acres, with a Town Hall, community center, library, sports fields, historic school house, and playground. These amenities are surrounded by groves of heritage oaks and redwoods, and the site is bisected by Corte Madera Creek.
Plantings consist entirely of native plants, with ornamental planting beds and planted meadows clustered primarily on the western portion of the site (appendix A).
The Town is looking for assistance with managing non-native and invasive plant species and removing dead plants. The Contractor will prioritize removal of the most noxious species (Italian thistle, yellow starthistle, poison hemlock, stinkwort, and teasel), and will conduct timed mowing for continued management of annual grasses within meadow plantings. As time allows, hand removal of other garden-variety weeds (such as oxalis) around native plants is desired.
Please see Appendix B for a calendar of when each species should be targeted. All invasive removal would need to be done by hand or via mechanical methods, without the use of herbicides.
Most of the beds have automatic irrigation installed. The Town’s maintenance team would be responsible for fixing any irrigation problems and for continued management of lawn areas.
Schedule
Following is a suggested schedule of activities and relative level of effort.
January-February
Remove target weed species during the wet months, most likely through hand removal.
Estimated level of effort: 1 crew day
March-May
This is the peak season for weeding via hand removal and for control of annual grasses by mowing and/or weed whipping; it is desired that the native perennial grasses be allowed to go to seed while the non-native grasses are cut down before they go to seed. While optimal timing varies according to weather, a typical practice has been to conduct an early mowing in March followed by a second mowing in May. Annual grasses are most concentrated in the outfield of the softball field as well as on the top of the bank for the creek site. 25 Estimated level of effort: 5 crew days
June - August
Some weeding will still need to occur during this timeframe.
Estimated level of effort: 2 crew days
September-December
No work anticipated at this time.
Project Management
The Town requests that the contractor provide an annual work plan at the start of the fiscal year, in July. In the work plan, the contractor can provide an estimated schedule and budget as well as point out any areas of coordination with the Town Maintenance team.
All contract employees will need to adhere to the Town of Portola Valley’s contractor guidelines and retain the appropriate insurance levels.
The Town is open to revisions to scope and schedule depending on the contractor’s recommendation.
26 Five Year Plant Management Plan: Portola Valley Town Center The minimum basic maintenance to be performed on an annual basis includes:
• Weed and invasive control: timed mowing, weed whipping, hand pulling and mulching. • Removal of dead or failing plant material.
On an annual basis, the following work is recommended at a small and consistent scale to incrementally improve and maintain the site in its desired condition:
• Refurbish beds (replace plants)
Every two to three years, the following items of work are necessary to preserve public safety and to maintain the site in its desired condition:
• Arborist maintenance of oaks, timed to occur between September and February. • Selective rejuvenation pruning or coppicing of woody plant material.
The recommended management plan for the next five years is as follows:
1. 2026-7
• Basic maintenance
2. 2027-8
• Basic maintenance
• Refurbish and rejuvenate planting beds 1, 2 and 3 for enhanced defensible space • Protect heritage oak tree in bed #5: install a segment of split-rail fence to reduce foot traffic under the tree’s drip line
3. 2028-9
• Basic maintenance
• Refurbish planting bed between Kabcenell Meadow and Creek (bed # 21) with new container plants and seed.
• Refurbish bed between tennis/pickleball courts and softball field with new container plants.
4. 2029-30
• Basic maintenance
• Refurbish beds #8 and 14 with new container plants.
5. 2030-31
• Basic maintenance
• Refurbish Kabcenell Meadow bed #22
27 Appendix A
Map of Town center planting beds
28 Appendix B
Timeline for control of target invasive species
Month: J F M A M J J A S O N D
Italian thistle
Yellow starthistle
French broom
Poison hemlock
Stinkwort
Milk thistle
Medusahead
Teasel
29 Exhibit C
2026-7 Plant Management Plan: Frog Pond
Conservation Committee Report
December 2025
Photo credit Dan Quinn
Frog Pond Open Space is a homogeneous open space, bordered by an almost solid row of oaks along the southern edge, coyote bush (with wood rat nests) along the western edge, and mixed trees along the northern edge providing a boundary with the Corte Madera school. The Frog Pond is the outstanding feature of this land; it is a true vernal pond. The pond is a breeding area for Pacific Tree Frogs (Singing Frogs), and their croaking is a notable feature of the neighborhood.
The adjacent western land is Frog Pond Park, officially a road remnant, which has been deemed worthy of protection. The southern part is a fence oak woodland, the northern part a more open meadow with scattered oaks.
Proposed for FY 2026-7
1. Mow grasses before they go to seed
2. Control weeds and invasives
Plant Management Scope of Work
Frog Pond Open Space
Town of Portola Valley
30 The Town of Portola Valley is seeking a contractor to manage and conduct landscape stewardship services on its approximately 7acre Frog Pond Open Space.
Following is a proposed scope of work for this site as well as a suggested schedule of activities and estimated level of effort. This scope can serve as a guideline and the Town is open to suggestions regarding the level of effort required.
Schedule
Following is a suggested schedule of activities and relative level of effort.
Early June -1
st machine mowing. The entire property should be machine mowed as close to the edges of the pond as dry ground allows.
Estimated level of effort: 2-3 days
-Weed whipping grasses along borders and between trees.
Estimated level of effort: 1-2 days
Late August-early September
2 nd machine mowing. Entire property including the now dry vernal pond.
Estimated level of effort:2-3 days.
Project Management
The Town requests that the contractor provide an annual workplan at the start of the calendar year to be available for budget planning for the following fiscal year. In the workplan, the contractor can provide an estimated schedule and budget as well as point out any areas of coordination with the Town Maintenance team.
All contract employees will need to adhere to the Town of Portola Valley’s contractor guidelines and retain the appropriate insurance levels.
5 YEAR PLAN FROG POND
1. ANNUAL
a. Basic maintenance –
i. Mow 2/year – before grasses seed in late spring and again late summer. Timing depends on the ground conditions (dry enough to drive the mover over it). ii. Weed and invasive control.
iii. Removal of dead materials.
iv. Observation of tree canopy for needed work.
2. EVERY 2-3 YEARS
a. Arborist maintenance of tree canopy as needed - timed to occur between September and February.
31 b. Inspect for excessive growth of coyote brush (fire hazard). Cut back too large old coyote brush.
3. PROPOSED ADDITIONAL WORK
a. 2026-7 None
b. 2027-8
i. Remove 6 large old pines at SW corner – fire!
ii. Install educational signage highlighting the importance of the pond and its surrounding
c. 2028-9 To be determined
d. 2029-30 To be determined
e. 2030-31 To be determined
32 Conservation Committee Tree Removal Report
Address: 20 Meadow Lane
Date: 28 Jan 2026
Committee members present: Nona Chiariello, Marianne Plunder, Dieter Walz Others present: owner, Eve Huang
Arborist report: yes
List of trees to be removed:
Tree
#
Species Findings Summary comment (detailed narrative
below)
1 Coast Live Oak
Quercus
agrifolia
Approval Y Excessive lean over house; evidence of
decay-prone site
Replacement* N
Over-topping healthy trees caused lean of
subject tree; replacement would have the
same issues
*Committee recommendation whether tree should be replaced per Municipal Code 15.12.275(C) Narrative:
This tree removal request is for a Coast Live Oak (Quercus agrifolia) growing adjacent to the house at 20 Meadow Lane. The site is heavily shaded by a stupendous canopy tree and other very tall trees that are typical of the low-lying area near Corte Madera Creek. The tree in question (photo below) has grown almost horizontally in a SSW direction to reach light.
Exhibit D
33 There is no way to correct or mitigate the lean of the tree, and there is no need to replace it æôèÍŪŜôϙťēôϙŜŪŘŘĺŪIJîĖIJČϙťŘôôŜϙÍŘôϙťÍīīϠϙıÍČIJĖƱèôIJťϠϙÍIJîϙēôÍīťēƅϟϙϙIJϙÍîîĖťĖĺIJÍīϙċÍèťĺŘϙĖŜϙťēÍťϙťēôϙ tree in question is the remaining trunk of a multi trunk tree whose other members apparently had to be cut due to disease/decay at the base (left photo below).
The owner also asked for advice on a second Coast Live Oak that has two branches overhanging the roof of another structure. The owner does not propose to remove the tree. We recommend removing the two branches that could be a threat by cutting their parent limb at the location indicated by the yellow line (right photo below).
Submitted by Nona Chiariello
Conservation Committee
Exhibit D
34 Exhibit E
Conservation Committee Comments
Site Review: 195 Ramoso Road
Date of visit: 12/22/2025
Committee members present: M. Richards, T. Coleman, S. Gilbert Others present: Tom Lantzsch (Owner)
Current Site / Project Summary
The proposed project includes demolition of an existing single family residence and construction of a new single family residence with basement, exterior pool, and detached accessory dwelling unit (ADU). The project will install new septic and leach fields, as well as landscape planting, paths, and lighting.
The property is located on a steep hillside (30.82% average slope, with some areas in excess of 50%) and is bounded on the north by Jasper Ridge. An earthquake fault runs diagonally across the southern corner of the site, and further restricts the available building footprint.
The site is primarily oak woodland, with representatives of both riparian species and chaparral.
Native species observed on site include coast live oak (Quercus agrifolia), blue oak (Quercus douglasii), Pacific madrone (Arbutus menziesii), California buckeye (Aesculus californica), California bay laurel (Umbellularia californica), toyon (Heteromeles arbutifolia), and yerba santa (Eriodictyon californicum). The existing understory consists of sparse grasses and herbaceous perennials, including native ferns, and the owner has introduced some native wildflowers including California poppy (Eschscholzia californica). Few invasive weeds were observed; there is Bermuda buttercup (Oxalis pes-caprae) near the existing house, and a few thistles have germinated.
The upper half of the property is fenced along each property line, and the driveway is gated. We did not visit the bottom portion of the property, which descends steeply to the bottom of a drainage. No work is proposed on that portion of the property, and it is not included in the topographic survey.
Demolition and grading
The project proposes to offhaul 1,825 CY of soil. Grading is largely confined to the footprint of the proposed structure and hardscape, with minimum site grading proposed elsewhere.
Impermeable surfaces
The building and associated hardscape result in a net increase in impermeable surfaces.
Landscape paths, shown on the plans as stabilized decomposed granite pavement, are not included in impervious calculations. The project proposes to comply with C.3 stormwater management requirements by installing two flow-through planters. The applicant could consider permeable pavers for all or a portion of the driveway to further reduce impervious surfaces. 35 Proposed Landscape plan
The owner expressed a strong desire to preserve and enhance the existing oak woodland and has developed a plant palette based on plant species found at Jasper Ridge. He also expressed a desire to minimize landscape irrigation. The Conservation Committee fully supports that vision and has the following recommendations to help make that vision a reality.
Plant list
The plant list includes native species, including both species native to the immediate area and cultivars that originate from other parts of California. A few of the plants are not commonly available. To get them, we recommend that the homeowner contact a local nursery that specializes in custom-grown native plants for restoration. These nurseries may also be able to propagate plants sourced from within the watershed, making the palette truly hyper-local. Options include Grassroots Ecology, Central Coast Wilds, and The Watershed Nursery.
Pacific Madrone is also notoriously difficult to find in nurseries, because it is very sensitive to root disturbance. We recommend encouraging any volunteer seedlings that may sprout naturally, and selecting a different tree to install at 15 gallon size.
It is our understanding that the no-mow sod is intended to be a meadow that could eventually be used as a play space. As discussed during our visit, this sod requires moderate water to be maintained in a green condition. If the intention is to keep the grass green in all seasons, we recommend reducing the extent of sod so that it is held even further outside the drip lines of oaks, and particularly blue oaks.
It was not possible to review the plant layout due to the scale of the drawings, but it appears there may be some confusion regarding the size and habit of some species.
Some of the species are typically available at smaller sizes than shown. For example, Yerba Buena, Chia and Blue-eyed Grass are most commonly available at 4” size. Iris douglasiana is not typically grown above a 1 gallon size. Asclepias and Heuchera are perennial. Salvia columbariae is an annual. We would be happy to review a larger version of this drawing and provide constructive suggestions so that these plants can thrive.
Native areas
No landscape improvements are proposed for the native areas of the property. However, utility plans do show infrastructure that in our opinion is likely to severely impact or kill multiple heritage oak trees that the homeowner wishes to preserve. See discussion below, under “arborist report”.
Arborist report
The tree protection plan references a 2025 revision to the arborist report that was not submitted with the documents for review. The owner informed us that this update does not include a 36 review of proposed construction and its impacts on existing trees. The following trees need additional review by the arborist to determine if preservation is feasible. ● Trees 387-392: arborist review of the full extents of proposed excavation required to install the proposed retaining wall, including excavation for drainage. ● Trees 398 - 407: arborist review of proposed leach field, sanitary sewer, and storm drain lines shown on utility plans.
● Tree 410: arborist review of construction and grading proposed within drip line. ● Tree 417: arborist review of leach field trenches proposed within drip line.
Proposed tree removal
Nine trees are proposed for removal. All are non-native, and are not protected by Portola Valley’s ordinance. The Conservation Committee has no objection to their removal.
Tree protection plan
Tree protection is shown differently on A-002 and L-6. The layout of tree protection fencing does not respond to different access needs during demolition, building construction, and installation of leach fields. Show all utility lines, tanks and overflows on tree protection plans and resolve tree protection layout with the arborist. Include tree protection notes on construction drawings.
We recommend showing tree protection zones and tree protection fencing for all trees within the vicinity of construction on any plan that proposes ground disturbing activities. We recommend treating all areas beneath a tree’s drip line as the tree protection zone, and consulting with an arborist to evaluate construction impacts prior to excavating or grading within that zone.
Fencing/Wildlife porosity
No new fencing is proposed. The Conservation Committee supports any opportunity to reduce fencing and/or to improve the porosity of fencing to wildlife. Because all fences are existing, the owner could consider eliminating the driveway gate, and discuss with neighbors any opportunities to eliminate existing fencing or to reduce its height to less than four feet.
Glass / Bird strikes
The proposed building has lots of windows and the owner expressed interest in designing to prevent bird strikes. Some principles to follow include choosing non-reflective glass and avoiding paired corner windows. Windows can also be made more visible to birds by using exterior screens, and by installing or applying “fritt patterns” that are visible to birds. Homeowner resources are available from the American Bird Conservancy website.
Lighting
Plans show a significant quantity of exterior lighting on both landscape and architecture plans.
Exterior lighting on the building will be partially screened by architectural features. Two exterior lights are proposed that are not dark sky compliant, and the plans indicate that these will be substituted or custom fabricated for compliance. Show dark-sky compliant fixtures on the plans 37 and coordinate photometrics across architectural and landscape drawings. Install exterior lighting on multiple circuits so small zones of lights can be turned on as needed.
Ground Disturbance During Construction
As the ground is disturbed by construction it is especially vulnerable to annual invasives like Dittrichia. This should be watched for and eliminated prior to their flowering during construction and for a few years following.
The committee would appreciate the opportunity to review further developed plans and any additional arborist assessment and would like to accompany ASCC/Planning on their site visit.
Submitted by: Megan Richards, Conservation Committee, 12/28/2025 38 INTRODUCTION
The goal of this document is to advise homeowners and designers about ways to locate and design fences and entry features that maintain the character of the community and the natural setting.Portola Valley Municipal Code Section 18.43, Fences, describes the quantitative development standards and permitting processes for fences and entry features. This publication guides the qualitative aspects: siting, intensity, design, scale, and protection of wildlife corridors.ēĖŜϙŕŪæīĖèÍťĖĺIJϙŕŘĺŽĖîôŜϙîôŜĖČIJϙČŪĖîôīĖIJôŜϙÍIJîϙŽĖŜŪÍīϙôƄÍıŕīôŜϟϙēôϙŜŕôèĖƱèϙîôŽôīĺŕıôIJťϙŜťÍIJîÍŘîŜϙċĺŘϙċôIJèôŜϙÍIJîϙôIJťŘƅϙċôÍťures are contained in Portola Valley Municipal Code Section 18.43. The Portola Valley community seeks to balance the quantitative and qualitative aspects of development in a way which acknowledges that protection of the natural environment is paramount.As with Town architectural style, the design of fences and entry features should strive for simplicity, restrain the use of excessive detail, and be compatible with the Town's rural vernacular.
DRAFT
TOWN OF PORTOLA VALLEY
FENCING GUIDELINES
EXHIBIT F
39 FENCES
Fencing shall be open in design and compatible with the rural character of Portola Valley (ref. PVMC 18.43).Portola Valley's rural character includes views of oak woodlands, mixed evergreen forests, meadows, the Western Hills, and the ŽÍīīôƅϙƲĺĺŘϟϙēôϙīĺèÍťĖĺIJϙÍIJîϙîôŜĖČIJϙĺċϙċôIJèĖIJČϙĖŜϙèŘĖťĖèÍīϙĖIJϙıÍĖIJťÍĖIJĖIJČϙťēôŜôϙŽĖôſŜϟϙ>ôIJèôŜϙÍīŜĺϙĖıŕÍèťϙŕŘĺŕôŘťĖôŜϙÍŜϙŜôôn from public roadways. Low, open design fences contribute to the rural experience of Portola Valley.
Minimize fencingMinimize fencing to the greatest extent possible.
Numerous sections in the Portola Valley General Plan and Municipal Code encourage wildlife-friendly fencing. Important ways to accomplish this:
a. Limit fence height to 4 feet (which is low enough for deer to jump)b. Create breaks in fencing c. Create opening at the bottom of fences (16” minimum above ground) 40 Fence siting
Locate fencing at least the required setback from the road and blend it into the existing landscape (ref. PVMC 18.43). Avoid creating fenced “tunnels,” particularly along equestrian trails.
Natural feature protection
i. Locate fencing outside of stream corridor
setbacks, riparian areas, and any known wildlife habitats and migratory corridors. ii. Locate fencing to avoid impacts to trees
and other natural features.
41 Design
i. Open design: Fencing should be visually
open. Fencing that allows for wildlife migration, such as open rail, is preferred. Fencing that is visually open, such as wood posts and welded wire is encouraged if wildlife friendly fencing is not feasible. ii. Fence materials: Rural styles, those that
emphasize the use of natural materials such as wood, wood posts and welded wire (with ŜŪƯĖèĖôIJťīƅϙ īÍŘČôϙ ĺŕôIJĖIJČŜ, minimum 6” x 6”), natural stone or brick, and which utilize natural colors, such as brown, grey, or green, are strongly encouraged. Other types of fencing, such as chain link, stucco, brick, and solid walls are strongly discouraged. 42 Perimeter fencing
Limit the use of perimeter fencing (fencing along property lines). Perimeter fencing, if used, should be low in height and wildlife friendly, such as open rail. 43 Enclosure fencing
i. Locate security and garden enclosure fencing
away from the property lines and minimize its visibility. ii. Screen sport courts from public view using
landscape screening and/or fencing that blends with the natural color palette. Sport courts should be enclosed with wood and wire fencing, not chain link. Sport courts may be screened from public view with landscaping.
Deer fencingThe use of enclosure fencing, visually open but not wildlife friendly, may be considered for plant cultivation. This type of fencing should be limited to the area within the building setback envelope. 44 Livestock fencing
Livestock-related facilities, within a portion of a property, lend themselves to the use of fencing that is simple, understated, and constructed of natural materials.
ENTRY FEATURESThe design of entry features shall be simple, modest, and understated.SitingLocate entry features away from the road and integrate them into the existing landscape. Locate gates and other entry features farther away from the road to reduce visibility (ref. PVMC 18.43). 45 Design
Design gates, pylons, and attached fencing as follows:
i. Gates and wing walls should be open in appearance.
ii. Rural styles, those which emphasize the use of natural materials such as wood, wood posts and welded wire, natural stone or brick, and utilize natural colors are strongly encouraged. Stucco and solid walls are discouraged. iii. Rural design should take precedence over elaborate entry features of a particular architectural style.
iv. Pylons and wing walls should provide an unobtrusive transition between the adjacent fencing and the gate.
v. Locate gate operating mechanisms to the inside of gates, whenever feasible.
Landscape screeningWhere possible, screen mechanical and utility equipment by using natural groupings of native plantings. Screening is particularly important for upsloping driveways where the view from the road has greater visual prominence.
Adapted from “Town of Woodside Fence and Entry Features” by Nancy Reyering, including illustrations by Jackie Young 46 PROPOSED FENCE ORDINANCE AMENDMENTS
Introduction
The Conservation Committee proposes to amend the Town’s fencing regulations to more effectively achieve the stated goals of the ordinance (18.43.010 Purpose) and of the Town’s General Plan. Specifically, fences should be used minimally and should be located and designed with consideration for the Town’s open space tradition. When used, fences should be located and designed in a manner that preserves the Town’s rural quality and shared scenic resources and allows movement of wildlife.
This document includes sections of the municipal code that bear directly on the fencing amendments proposed by the Conservation Committee. Proposed edits include deletions of current wording, indicated by strikeouts (abc ), and revised wording and additions, indicated in red text. Only the relevant sections of individual chapters of the code are included here.
Summary of proposed amendments:
18.04.129 Domestic fence – Edited
18.04.215 Horse fence – Edited
18.04.315 Wildlife-friendly – Added
18.42.040 Exceptions to requirements – Edited
18.43.020 Location – Edited
18.43.030 Height – Edited
18.43.080 Fence permits and administration – Edited
TITLE 12 – STREETS, TRAILS AND PUBLIC PLACES / Chapter 12.08 Trails
12.08.030 Fences and gates.
A. Trails on Public Road Rights-of-way or Private Roads. No fence, gate, wall, planting or other obstruction shall be installed, placed or maintained on a public trail located within the right-of-way of any public street, road or highway or any private road.
B. Dedicated Trail Easements Adjacent to and Parallel to a Public Road Right-of-Way or Private Road. Fences are not permitted along the trail easement boundary adjacent to the public road right-of-way or private road.
Fences are permitted along the trail easement boundary nearest to the interior portion of the private property on which the trail easement is located provided no part of the fence shall encroach into or upon the public trail easement.
(Ord. 1986-214 § 2 (part), 1986)
EXHIBIT G
47 TITLE 18 – ZONING / Chapter 18.04 Definitions
18.04.129 Domestic fence.
"Domestic fence" is a fence that is not a horse fence as defined in Section 18.04.215. Domestic fences are wildlife friendly if they comply with 18.04.315.
(Ord. 2005-360, § 1, 2005)
18.04.155 Fence.
"Fence" is a structure made of wire, wood, metal, masonry or other man-made material, or combination thereof, including gates and posts, typically used as a screen, enclosure, retaining wall, or entryway feature, for a parcel of land or portion thereof.
(Ord. 2005-360, § 1, 2005)
18.04.156 Fence opacity.
"Fence opacity" is the surface area of a fence that is impenetrable to light when viewed perpendicularly to the plane of the fence.
(Ord. 2005-360, § 1, 2005)
18.04.215 Horse fence.
"Horse fence" is a fence that complies with the horse fence standards set forth in Section 18.43.060. Horse fences are wildlife friendly if they comply with 18.04.315.
(Ord. 2005-360, § 1, 2005)
18.04.315 Wildlife-friendly.
Fencing that is “wildlife friendly” allows wildlife to safely pass over and under it. Height maximum 4'; minimum clearance 16″ above ground.
Chapter 18.42 Accessory Structures
18.42.040 Exceptions to requirements—Fences.
Fences may be located within required yard areas subject to the following provisions.
A. Fences in Residential, Mountainous-Residential (M-R) and Open-Area (O-A) zoning districts are subject to the provisions of Chapter 18.43.
B. Fences in all zoning districts other than Residential, Mountainous-Residential (M-R) and Open-Area (OA) zoning districts are subject to the following height limits for the fence and any appurtenances:
1. When located in any required front yard or required side yard abutting a street right-of-way, the height limit is four feet.
48 2. When located in any required rear or interior side yard, the limit is six feet. When located in any required yard, the fence must be wildlife friendly.
(Ord. 2008-372 § 1, 2008; Ord. 2005-360 § 2, 2005; Ord. 2001-338 § 3 (part), 2001; Ord. 1988-242 § 2 (Exh. A) (part), 1988; Ord. 1967-80 § 1 (6207.4), 1967)
Chapter 18.43 Fences
18.43.010 Purpose.
The purpose of the fence regulations is to ensure that fences in required yards in residential zoning districts conform to the following principles:
• Fences should be designed with consideration for the open space tradition of Portola Valley. • Fences should be used sparingly in order to preserve a sense of the shared scenic resources of the community.
• Fences should be designed with respect for the movement of wildlife and the protection of views. • Fence designs and materials should blend with the natural environment and maintain the natural and rural ambiance of the town.
The above principles shall be followed by residents, town planning staff and the ASCC when designing or developing fences or considering fence permit applications. (Ord. 2005-360, § 3, 2005)
18.43.020 Location.
A. In residential zoning districts fences may be erected in the following locations:
1. In districts requiring a minimum parcel area of less than one acre, domestic fences or fences consistent with the standards of a horse fence are allowed in required yards, including along property lines.
Fences that are wildlife friendly are recommended but not required.
2. In districts requiring a minimum parcel area of one acre, domestic fences or horse fences are allowed in required yards, including along property lines, except that a domestic fence in a front yard must be set back at least twenty-five feet from the front property line; all fences must be wildlife friendly.
3. In districts requiring a minimum parcel area of two acres or more, only horse fences are allowed in required yards, including along property lines; horse fences must be wildlife friendly.
4. In addition to the above limitations, in districts requiring a minimum parcel area of one acre or more, domestic fences and horse fences in required yards shall be allowed only on slopes of twenty percent or less.
5. Along riparian corridors, fences shall be set back a minimum of twenty feet from the top of a creek bank. The top of the creek bank shall be determined on a case-by-case basis by Town Planning staff or the ASCC based on physical inspection of site conditions.
6. Double fencing (where two or more fences are placed parallel to one another often for the purpose of deterring deer or other animals) must be located within the building envelope of a parcel is not permitted.
Allowed fence characteristics such as location, height, etc. depend on the “required yard,” i.e., the required width and depth dimensions of front, side, and rear yards. Required yards are defined in Section 18.52.010 and specified 49 in Table 1 of Section 18.48.010. The table below is a subset of Table 1 with an additional column at left which identifies the zoning district categories used in the fence regulations.
Chapter 18.50 Chapter 18.52
Zoning districts for fence
regulations
Combining
District
Parcel Area
Square Feet
Required Yards, Feet
least Depth or Width
Front Rear Side
Minimum parcel area
< 1 acre
(7.5 M) 7,500 20 20 5
(15 M) 15,000 20 20 10
(20 M) 20,000 20 20 10
Min. parcel area = 1 acre (1 A) 43,560 50 20 20
Minimum parcel area
≥ 2 acres
(2 A) 87,120 50 20 20
(2.5 A) 108,900 50 20 20
(3.5 A) 152,460 50 25 25
(5 A) 217,800 50 25 25
(7.5 A) 326,700 50 25 25
(Ord. 2005-360, § 3, 2005)
18.43.030 Height.
A. The height of a fence is the vertical distance measured from the surface of the actual adjoining ground to the top of the fence. For the purpose of applying height regulations, the average height of the fence along any unbroken run may be used, provided the height at any point is not more than ten percent greater than that normally permitted.
B. Fences in residential zoning districts are subject to the following height limits:
1. a. In districts requiring a minimum parcel area of less than one acre, fence heights shall not exceed four feet in front yards, six feet in side and rear yards, and four feet in side yards along road rights-ofway. b. In districts requiring a minimum parcel area of one acre or more, fence heights shall not exceed four feet in front yards, six feet in side and rear yards, and four feet in side yards along road rights-of-way. required yards.
2. Horse fences shall not exceed four feet in height.
3. Fences adjacent to public trails and paths in districts requiring a minimum parcel area of one acre or more shall not exceed four feet in height.
C. A fence of normally permitted height under this section shall not be placed on top of fill designed so as to effectively increase the elevation of the top of the fence. 50 D. The height of a retaining wall, or a retaining wall with a fence erected on top of it, is measured from the exposed bottom of the wall to the top of the wall/fence.
E. The height of a fence placed on top of a fill supported by a retaining wall is measured from the top of the natural grade directly below the wall to the top of the fence. (Ord. 2005-360, § 3, 2005)
18.43.040 Opacity.
A. Fences are subject to the following fence opacity limits:
1. In districts requiring a minimum parcel area of less than one acre, fences in front yards shall not exceed fifty percent opacity.
2. In districts requiring a minimum parcel area of one acre, domestic fences in front yards shall not exceed fifty percent opacity.
3. Fences in side yards adjacent to road rights-of-way shall not exceed fifty percent opacity.
4. Horse fences shall not exceed fifty percent opacity.
5. Fences adjacent to public trails and paths in districts requiring a minimum parcel area of one acre or more shall not exceed fifty percent opacity.
6. Fence members shall not exceed a six inch width when viewed perpendicularly to the plane of the fence for fences subject to an opacity limit.
7. Retaining walls are exempt from opacity limits.
(Ord. 2005-360, § 3, 2005)
18.43.050 Color reflectivity.
A. The reflectivity value for colors used on fences shall not exceed forty percent, except that naturally weathered wood may exceed such limit.
(Ord. 2005-360, § 3, 2005)
18.43.060 Horse fences.
A. Horse fences shall conform to the following standards:
1. There shall be no more than three horizontal wood members, each not to exceed six inches in width or no more than four horizontal wood or wire members, each wood member not to exceed four and a half inches in width.
2. The cross sections of posts must not exceed six inches by six inches; such posts shall not exceed four feet in height and shall be spaced no closer than five feet apart.
3. Six inch by six inch wire mesh may be attached to a horse fence but shall not exceed the height of the horse fence. Nothing else shall be attached to a horse fence that would violate the standards set forth in Section 18.43.060A and/or alter the visual characteristics of the horse fence.
4. Horse fence opacity shall not exceed fifty percent. See Section 18.43.040.A.4.
5. Horse fences shall not exceed four feet in height. See Section 18.43.030.B.2. 51 B. Gates attached to horse fences are exempted from Section 18.43.060.A.1.—3., but shall conform to height and opacity standards for horse fences and be of a similar design as a horse fence.
C. Horse fences that are also used as corral and pasture fences, must, in addition, comply with special requirements as set forth in the town stable ordinance
(Ord. 2005-360, § 3, 2005; Ord. 1988-242 Section 2 (Ex. A) (part), 1988; Ord. 1967-80 Section 1 (6207.4), 1967; Ord. 2001-338 Section 3 (part), 2001).
18.43.080 Fence permits and administration.
A. Fence permits are required for construction of all fences built within required yards, except as otherwise specified in this section. Fence permit applications shall be made on a form provided by the town planning staff and shall be accompanied by plans demonstrating the design and materials of the proposed fence, the location of the proposed fence and any associated landscaping. A fee shall be paid to cover the cost of review by town planning staff, or on referral, by the town planner. Prior to approving a fence permit, town planning staff shall give written notice to owners of adjoining properties of the permit application. Prior to acting on a permit, town planning staff shall review the proposed design and location in the field, review the plans for conformance with the zoning ordinance and design guidelines, and consider comments from owner(s) of adjoining properties. Town planning staff may take action on a permit or refer it to the ASCC. Written notification shall be given to owner(s) of adjoining properties at least six days prior to action by town planning staff or the ASCC.
1. Any town planning staff decision may be appealed within fifteen days of the decision by an applicant or an owner of adjacent property to the ASCC.
2. Any ASCC decision may be appealed within fifteen days of the decision by the applicant or an owner of adjacent property to the board of adjustment.
B. Fences within required yards that are no more than two feet in height, and no more than twenty feet in total length shall be exempt from this section but shall meet all other provisions of this chapter except Section
18.43.040 regarding opacity.
C. The ASCC shall have the authority to review existing fences and fence permit applications under the following conditions:
1. Upon referral from town planning staff, pursuant to Section 18.43.080A.
2. When acting on architectural review and site development permits, the ASCC shall consider and may require modifications to existing fencing on a property if the ASCC determines that there is a substantial modification to an existing residence or the site improvements of the property. If, in these situations, the ASCC determines that the existing fencing is not in conformity with current fencing standards, the ASCC may require conformity with the fencing regulations. In requiring conformity, the ASCC shall make the finding that the modified or replacement fencing will not result in an adverse effect on neighboring properties and reasonably adheres to the purposes of this chapter.
3. When a fence permit application demonstrates that the proposed fence cannot conform to the regulations given the conditions on the parcel, the ASCC may grant relief from the fence regulations. In making such determination, the ASCC shall as much as reasonably possible ensure the proposed fence achieves the purpose and principles of this chapter set forth in Section 18.43.010.
4. When a fence permit application is submitted for a proposed fence in the Mountainous-Residential (MR) or Open-Area (O-A) zoning districts, the ASCC shall, with input from the conservation committee, make a determination of compliance based on the purposes of this chapter and the fence design guidelines adopted by the town council.
52 5. When a fence permit application demonstrates an alternative means of providing equal or better wildlife movement and/or habitat, the ASCC may grant exceptions to wildlife-friendly requirements along a side or rear property line or some portion thereof.
D. When a portion of a fence exceeding twenty-five percent of the total length of fencing within required yards on a property is damaged or voluntarily removed, any replacement fencing of that portion shall conform to the fence regulations pursuant to a fence permit.
E. A fence permit becomes null and void if not exercised within one year following the date the fence permit is approved, except:
1. Where a single project requires both a fence permit and an architectural review approval from the ASCC, and those permits are considered and issued together, the fence permit shall have the same expiration period as the architectural review approval. (Ord. 2012-397 § 3, 2012; Ord. 2005-360, § 3, 2005)
Chapter 18.52 Yards
18.52.010 Requirements—Width and depth dimensions.
Except as provided in this chapter, every structure shall be upon a parcel of such dimensions in relation to the structure as to provide for yards as specified in Tables 1 and 2 of Section 18.48.010 or the district in which the parcel is located.
A. A required front yard is an open space extending along the front parcel line for the full width of the parcel with a depth equal to the least depth of front yard specified for the respective district.
B. A required rear yard is an open space extending along the rear parcel line for the full width of the parcel with a depth equal to the required least depth of rear yard specified for the respective district.
C. A required side yard is an open space extending along a side parcel line from the front yard to the rear yard with a width equal to the required least width of side yard specified for the respective district.
D. The required least depth or width of any yard shall be measured at right angles to the parcel line adjoining except as follows:
1. Where any future street right-of-way lines have been established by any specific plan for future street opening or widening, the required least depth or width shall be measured from such planned street right-of-way lines;
2. Where special building setback lines have been established, such lines shall control the placement of structures in lieu of the yards otherwise required in the zoning district;
3. Where an easement for vehicular access traverses all or a portion of a parcel, the required least depth or width of yard shall be measured from such easement. This provision does not apply to easements intended for occasional maintenance vehicular use such as utility easements. (Ord. 1979-166 § 12, 1979; Ord. 1967-80 § 1 (6202.1), 1967) 53 18.59 Creek Setbacks
18.59.090 Fences.
Existing fences below the top of bank may not be repaired, reconstructed or replaced other than as an approved creek bank stabilization measure as provided for in Section 18.59.080. Existing fences above the top of bank may be repaired, reconstructed or replaced when in conformance with Chapter 18.43 of the Zoning Ordinance. New fences shall conform to Chapter 18.43 of the Zoning Ordinance. (See Section 18.04.155 for definition of "fence.") (Ord. 2007-369 § 1, 2007).
18.68 Variances
18.68.080 Granting of variance—Required conditions—Guarantees.
A. In authorizing the granting of any variance, the board of adjustment may require that the use conform with the site plan, architectural drawings or statements submitted in support of the application or such modification thereof as it may deem necessary to protect the public health, safety and general welfare and secure the objectives of this title and the general plan. The board may also impose such other conditions as it may deem necessary to achieve these purposes, including, but not limited to, the following:
1. Special yards, open spaces and buffers;
2. Fences and walls;
3. Surfacing of parking areas and specifications therefore;
4. Street dedications and improvements, including provision of service roads or alleys when practical and necessary;
5. Regulation of points of vehicular ingress and egress;
6. Regulation of signs;
7. Landscaping and maintenance thereof;
8. Maintenance of the grounds;
9. Control of noise, vibration, odors and other potentially dangerous or objectionable elements;
10. Limits on time for conduct of certain activities;
11. Time period within which the proposed use shall be developed. See Sections 18.68.120 or
18.68.130;
12. And such other conditions as will make possible the development of the town in an orderly and efficient manner and in conformity with the intent and purposes set forth in this title and the general plan.
B. The board of adjustment may require reasonable guarantees that such conditions will be complied with. (Ord. 1967-80 § 1 (6923.7), 1967)
54 18.72 Conditional use permits
18.72.140 Granting of conditional use permit—Conditions.
A. In granting any conditional use permit the planning commission may require that the use conform with the site plan, architectural drawings or statements submitted in support of the application or such modification thereof as it may deem necessary to protect the public health, safety and general welfare and secure the objectives of the general plan. The planning commission may also require such other conditions as it may deem necessary to achieve these purposes including but not limited to the following:
1. Special yards, open spaces and buffers;
2. Fences and walls;
3. Surfacing of parking areas and specifications therefor;
4. Street dedications and improvements, including provision of service roads, when practical and necessary, dedications of utilities easements, trail easements, sites for public use, and to preserve open spaces;
5. Regulation of points of vehicular ingress and egress;
6. Regulation of signs;
7. Landscaping and the maintenance thereof;
8. Maintenance of grounds;
9. Control of noise, vibration, odors, and other potentially dangerous or objectionable elements;
10. Limits on time for conduct of certain activities;
11. Time period within which the proposed use shall be developed. See Section 18.72.210 or Section
18.72.220;
12. And such other conditions as will make possible the development of the town in an orderly and efficient manner and in conformity with the interest and purposes set forth in this title and the general plan.
B. The planning commission may require such guarantees as it deems necessary to insure that such conditions will be complied with.
(Ord. 1967-80 § 1 (6935.11), 1967)
55 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: March 11, 2026
RE: Approve Regular Meeting Minutes of February 25, 2026
RECOMMENDATION
Staff recommends Town Council review and approve the February 25, 2026 regular meeting minutes.
ATTACHMENTS
1. 02-25-2026 Council Regular Meeting Minutes
56 Volume 47
February 25, 2026
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – FEBRUARY 25, 2026
1. CALL TO ORDER / ROLL CALL
Mayor Taylor called the meeting to order at 7:01 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor
Absent: None
Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Corie Stocker-Pedalino, Finance Director Tony McFarlane, Planning & Building Director Sarah Cawrse, Town Clerk Veronica Dao
2. SB 707 CONSIDERATIONS: None.
Mayor Taylor explained that some items on the consent agenda depended on the approval of the regular agenda item and suggested switching the order.
Motion and second (Hufty, Flynn) to hear Regular Agenda Item 8a before Consent Agenda Items 7a-e. The motion carried unanimously by voice vote.
3. PRESENTATIONS / PROCLAMATIONS
a. Annual Committee Presentations
Geologic Safety
Trails & Paths
Nan Shostak & Bob Wrucke, Chair and Vice Chair, of the Geologic Safety Committee, gave a presentation on committee work and priorities.
Gary Hanning, Chair of the Trails & Paths Committee, gave a presentation on committee work and priorities.
4. ANNOUNCEMENTS
a. Award of Founders’ Award to Nancy Lund
Vice Mayor Hufty presented the award to Nancy Lund and gave remarks. b. Thank you to Corie Stocker-Pedalino
Council expressed their thanks to Assistant Town Manager Stocker-Pedalino for 57 Volume 47
February 25, 2026
her service to the town.
5. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
Housing Element Annual Report going Planning Commission on March 4 and then to Town Council on March 11
Lunar New Year celebration lion dance at the library
Council Annual Strategic Priority meeting on March 16 FY22-23 financial audits update
6. ORAL COMMUNICATIONS
Mayor Taylor invited public comment.
Public Comment
Rita Comes
Betsy Morgenthaler
Patty Dewes
Jeff Pollock
Susan Thomas
Danna Breen
Karen Askey
David Cardinal
The Council took a short recess at 8:30 p.m. and returned at approximately 8:54 p.m.
7. CONSENT AGENDA
Mayor Taylor invited public comment.
Public Comment
Rita Comes
Kristi C.
Consent Agenda items 7c and 7d were pulled for separate discussion and action.
Motion and second (Hasko, Hufty) to approve Consent Agenda items 6a, 6b, and 6e.
The motion carried unanimously by voice vote.
Motion and second (Hufty, Wolter) to approve Consent Agenda items 7c. The motion carried unanimously by voice vote.
58 Volume 47
February 25, 2026
Motion and second (Hasko, Wolter) to approve Consent Agenda items 7d. The motion carried unanimously by voice vote.
a. Approve Regular Meeting Minutes of February 11, 2026 b. Accept Warrant List for February 25, 2026
c. Authorize the Mayor to Execute an Amendment to the Current Professional Consultant Services Agreement with Urban Planning Partners for the Housing Element Amendment
d. Authorize the Mayor to Execute an Amendment to the Current Software Services Agreement with Open Gov for Additional Services
e. Appoint Vivek Ragavan to Wildfire Preparedness Committee
8. REGULAR AGENDA
a. Consider Adoption of a Resolution Amending the Adopted Fiscal Year 2025-26 Budget
This item was heard before the Consent Agenda.
Finance Director McFarlane presented the item.
Mayor Taylor invited public comment. None were received.
Council asked questions and provided feedback.
Motion and second (Flynn, Hufty) to approve Resolution #1 with minor corrections.
The motion carried unanimously by voice vote.
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmembers reported on several local and regional meetings they attended recently.
Mayor Taylor invited public comment. None were received.
10. ADJOURNMENT
The meeting adjourned at 10:02 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its March 11, 2026 regular meeting. 59 ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Tony McFarlane, Finance Director
DATE: March 11, 2026
RE: Warrant List for March 11, 2026.
RECOMMENDATION:
Review and accept the Warrant List for March 11, 2026:
REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.
The following table lists payments by fund.
Date
Ending
Warrant #
Warrant 3/11/2026 5817 5847 31 205,011.76 3/12/2026 2/25/2026 5816 Attached are Warrant Lists for:
Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Fund Date Amount
101 - General Fund 2/25/2026 111,015.38
205 - Library Fund 2/25/2026 1,110.27
206 - Gas Tax Fund 2/25/2026 1,495.00
222 - Inclusion In-lieu Fund 2/25/2026 3,185.00
401 - Capital Projects Fund 2/25/2026 2,640.00
701 - Customer Deposits Fund 2/25/2026 85,566.11
Total $ 205,011.76
Payments by Fund
TOWN OF PORTOLA VALLEY
STAFF REPORT
TOWN OF PORTOLA VALLEY
60
Warrant List March 11, 2026
The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.
The following table lists the warrants that were voided and the reason for the voided transaction.
The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.
DISCLOSURE
Warrant No. 5841 includes the amount that was voided on Warrant No. 5784. The Warrant was voided due to a system error printing the wrong vendor’s name on the Warrant.
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].
ATTACHMENTS
1. 03/11/2026 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
3/11/2026 5817 Bank of America 101 Various Feb CC Transactions $ 8,148.49 3/11/2026 5818 California Water Service 101 610 Jan/Feb Water Service 4,310.26 3/11/2026 5826 Missionsquare Retirement 101 Various Feb 27 Employee Deductions 4,686.64 3/11/2026 5827 Navia Benefit Solutions 101 Various Feb 27 Employee Deductions 562.50 3/11/2026 5831 PERS Health 101 Various March Health Premiums 20,915.01 3/11/2026 5832 PG&E 101 610 Feb Utilities 1,194.79
3/11/2026 5834 State Comp Insurance Fund 101 120 Mar W/C Premium 1,560.08 3/11/2026 5835 Verizon Wireless 101 610 Feb Mobile Services 855.67 3/11/2026 5836 Milliman, Inc 101 140 GASB 75 Valuation Services 3,150.00 3/11/2026 5839 Amazon Capital Services 101 610 Feb Office Supplies 287.11 $ 45,670.55
Warrants issued as ACH/EFT
Total
Date Warrant # Issued to Fund Dept Reason Amount
2/11/2026 5784 County of San Mateo - HR Dept 101 610 System error $ 511.22 3/11/2026 5841 Leaf Capital Funding, LLC 101 610 Copier Lease $ 937.24 Warrants Voided and Reissued
Date Warrant # Issued to Fund Dept Purpose Amount
Warrants Issued Outside of a Scheduled Warrant List
Date Warrant # Issued to Fund Dept Purpose Amount
3/11/2026 5841 Leaf Capital Funding, LLC 101 610 Copier Lease $ 937.24 Disclosure
61 TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
March 11, 2026
Claims totaling $205,011.76 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley. Date _____________________________ ________________________________ Anthony McFarlane, Finance Director
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment. Signed and sealed this (Date) _____________________ _______________________________ _________________________________ Darcy Smith, Town Manager Craig Taylor, Mayor 62 apachreg Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 5817 44 BANK OF AMERICA 8,148.49 03/11/26 EFTPS5818 78 CALIFORNIA WATER SERVICE CO 4,310.26 03/11/26 EFTPS5819 105 CINTAS 81.13 03/11/265820 114 CITY OF SAN CARLOS 55.00 03/11/265821 124 COMCAST 797.28 03/11/265822 125 CONNIE STACK 960.00 03/11/265823 129 COTTON SHIRES & ASSOC. INC. 23,575.75 03/11/265824 135 CSG CONSULTANTS INC 75,553.11 03/11/265825 195 GOOD CITY COMPANY 33,916.00 03/11/265826 218 MISSIONSQUARE RETIREMENT 4,686.64 03/11/26 EFTPS5827 330 NAVIA BENEFIT SOLUTIONS 562.50 03/11/26 EFTPS5828 330 NAVIA BENEFIT SOLUTIONS 200.00 03/11/265829 337 O. NELSON & SON INC. 1,495.00 03/11/265830 364 PERS HEALTH 20,915.01 03/11/26 EFTPS5831 367 PG&E 1,194.79 03/11/26 EFTPS5832 375 PLATINUM FACILITY SERVICES 4,936.68 03/11/265833 445 STANDARD INSURANCE CO. 543.13 03/11/265834 448 STATE COMP INSURANCE FUND 1,560.08 03/11/26 EFTPS5835 489 VERIZON WIRELESS 855.67 03/11/26 EFTPS5836 680 MILLIMAN 3,150.00 03/11/26 EFTPS5837 730 URBAN PLANNING PARTNERS INC 3,897.50 03/11/265838 860 STEPFORD 1,595.00 03/11/265839 1152 AMAZON CAPITAL SERVICES, INC 287.11 03/11/26 EFTPS 5840 1186 AT&T CORP DBA ACC BUSINESS 738.39 03/11/265841 1195 LEAF CAPITAL FUNDING, LLC 937.24 03/11/265842 1221 ZOTTS LLC 100.00 03/11/265843 1250 INTERWEST CONSULTING GROUP INC 2,640.00 03/11/265844 1286 THE LEW EDWARDS GROUP 5,750.00 03/11/265845 1327 ALLIE GREGORIAN 100.00 03/11/265846 1328 LINDA ROSEN 150.00 03/11/265847 1329 HEEYOUNG PYEN 1,320.00 03/11/26Check totals: 159,341.21ACH totals:EFTPS totals: 45,670.55Wire transfer totals:Payment Manager totals:GRAND TOTALS 205,011.76 63 Check totals: 159,341.21
ACH totals:EFTPS totals: 45,670.55Wire transfer totals:Payment Manager totals:GRAND TOTALS 205,011.76 64 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 1 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 101 Dept Balance SheetALLIE GREGORIAN 101-21052-000-000000 Deposit Refund - 100.00 5845 03/11/26 Field RentalMISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - Feb 4,686.64 5826 03/11/26 28, 2026
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 562.50 5827 03/11/26 02/28/2026
ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 5842 03/11/26 Ford Field Rental --------------
Fund 101 Dept Total 5,449.14
Fund 101 Dept 110 Town CouncilCITY OF SAN CARLOS 101-65012-110-000000 COC Dinner Meeting, 55.00 5820 03/11/26 Judith Hasko --------------
Fund 101 Dept 110 Total 55.00
Fund 101 Dept 120 Town ManagerBANK OF AMERICA 101-65012-120-000000 January Credit Card 1,484.29 5817 03/11/26 Statement
PERS HEALTH 101-55021-120-000000 March Health 9,271.16 5830 03/11/26STANDARD INSURANCE CO. 101-55031-120-000000 LTD/Life Premium 543.13 5833 03/11/26STATE COMP INSURANCE FUND 101-55033-120-000000 Premium Charge 1,560.08 5834 03/11/26 Policy Term 2/06/26-3/06/26
THE LEW EDWARDS GROUP 101-62099-120-26ELCT Jan Consulting 5,750.00 5844 03/11/26 Services --------------
Fund 101 Dept 120 Total 18,608.66
Fund 101 Dept 130 Town ClerkBANK OF AMERICA 101-65012-130-000000 January Credit Card 675.00 5817 03/11/26 Statement
PERS HEALTH 101-55021-130-000000 March Health 1,302.99 5830 03/11/26 --------------
Fund 101 Dept 130 Total 1,977.99
Fund 101 Dept 140 FinanceBANK OF AMERICA 101-65012-140-000000 January Credit Card 383.00 5817 03/11/26 65 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 2 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Statement
101-65014-140-000000 585.00 5817 03/11/26
MILLIMAN 101-62031-140-000000 GASB 74/75 Online 3,150.00 5836 03/11/26 Access
PERS HEALTH 101-55021-140-000000 March Health 6,467.64 5830 03/11/26 --------------
Fund 101 Dept 140 Total 10,585.64
Fund 101 Dept 310 Planning DivisionBANK OF AMERICA 101-65014-310-000000 January Credit Card 120.00 5817 03/11/26 Statement
CSG CONSULTANTS INC 101-62099-310-000000 Code Enforcement, 7,100.00 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech GOOD CITY COMPANY 101-62039-310-000000 Planning Consultant 6,928.75 5825 03/11/26 Services - Jan 2026 101-62039-310-000000 4,530.00 5825 03/11/26
PERS HEALTH 101-55021-310-000000 March Health 846.95 5830 03/11/26URBAN PLANNING PARTNERS INC 101-62099-310-000000 PV Safety Element 902.50 5837 03/11/26 Update- Jan 2026
--------------
Fund 101 Dept 310 Total 20,428.20
Fund 101 Dept 320 Building DivisionCSG CONSULTANTS INC 101-62099-320-000000 Code Enforcement, 9,180.00 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech
101-62099-320-000000 750.00 5824 03/11/26
101-62099-320-000000 3,060.00 5824 03/11/26
101-62099-320-000000 7,100.00 5824 03/11/26
GOOD CITY COMPANY 101-62042-320-000000 Planning Consultant 4,530.00 5825 03/11/26 Services - Jan 2026 PERS HEALTH 101-55021-320-000000 March Health 390.89 5830 03/11/26 --------------
Fund 101 Dept 320 Total 25,010.89
Fund 101 Dept 330 Code ComplianceCSG CONSULTANTS INC 101-62099-330-000000 Code Enforcement, 1,350.00 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech
PERS HEALTH 101-55021-330-000000 March Health 65.15 5830 03/11/26 --------------
Fund 101 Dept 330 Total 1,415.15
66 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 3 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 101 Dept 410 Community HallCINTAS 101-61051-410-000000 Replenish First-Aid 40.58 5819 03/11/26 CabinetsCONNIE STACK 101-63013-410-000000 WINTER 2026 Classes 960.00 5822 03/11/26HEEYOUNG PYEN 101-63013-410-000000 Winter Classes 2026 1,320.00 5847 03/11/26LINDA ROSEN 101-63013-410-000000 CPASS Refund 150.00 5846 03/11/26 Receipt # 044149917
PERS HEALTH 101-55021-410-000000 March Health 304.14 5830 03/11/26PLATINUM FACILITY SERVICES 101-61051-410-000000 Janitorial Services 1,081.49 5832 03/11/26 - Feb 2026
--------------
Fund 101 Dept 410 Total 3,856.21
Fund 101 Dept 510 Public WorksBANK OF AMERICA 101-62011-510-000000 January Credit Card 1,156.44 5817 03/11/26 Statement
CSG CONSULTANTS INC 101-62037-510-000000 Code Enforcement, 2,760.00 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech
PERS HEALTH 101-55021-510-000000 March Health 1,291.10 5830 03/11/26PLATINUM FACILITY SERVICES 101-61054-510-000000 Janitorial Services 2,296.91 5832 03/11/26 - Feb 2026
PLATINUM FACILITY SERVICES 101-62011-510-COVD19 Janitorial Services 448.01 5832 03/11/26 - Feb 2026. Fridays disinfection svcs
--------------
Fund 101 Dept 510 Total 7,952.46
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62301-610-000000 HP Docking Station 137.79 5839 03/11/26 AMAZON CAPITAL SERVICES, INC 101-62301-610-000000 Frigidaire Ice 98.43 5839 03/11/26 Maker Machine AMAZON CAPITAL SERVICES, INC 101-62301-610-000000 GreenWorks 50.89 5839 03/11/26 Compostable Sml Plates, DisposableCups AT&T CORP DBA ACC BUSINESS 101-62021-610-000000 ACC Division of 738.39 5840 03/11/26AT&TEthernet/InternetAccess Feb Stmt BANK OF AMERICA 101-62305-610-000000 January Credit Card 2,857.70 5817 03/11/26 Statement
101-62301-610-000000 51.34 5817 03/11/26101-62399-610-000000 835.72 5817 03/11/26 67 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 4 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 641.80 5818 03/11/26 1/13/26 - 2/10/26 &3/1/26-3/31/26
101-62022-610-000000 1,014.31 5818 03/11/26101-62022-610-000000 624.61 5818 03/11/26101-62022-610-000000 131.59 5818 03/11/26101-62022-610-000000 1,794.24 5818 03/11/26 101-62022-610-000000 62.22 5818 03/11/26101-62022-610-000000 41.49 5818 03/11/26 CINTAS 101-62301-610-000000 Replenish First-Aid 40.55 5819 03/11/26 CabinetsCOMCAST 101-62021-610-000000 WIFI-2.21.2026-03.2 250.27 5821 03/11/26 .2026
COMCAST 101-62021-610-000000 WIFI-2.16.2026-03.1 547.01 5821 03/11/26 .2026
LEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 511.22 5841 03/11/26 Copy Lease LEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 426.02 5841 03/11/26Copy Lease NAVIA BENEFIT SOLUTIONS 101-55025-610-000000 Feb 2026 Monthly Fe 200.00 5828 03/11/26PERS HEALTH 101-55021-610-000000 March Health 974.99 5830 03/11/26 PG&E 101-62022-610-000000 PG&E Feb Usage 16.26 5831 03/11/26 101-62022-610-000000 14.92 5831 03/11/26101-62022-610-000000 14.92 5831 03/11/26101-62022-610-000000 1,077.87 5831 03/11/26101-62022-610-000000 70.82 5831 03/11/26 STEPFORD 101-62305-610-000000 Sophos Endpoint 1,595.00 5838 03/11/26 Desktop & ServerSupport2/14/26-2/13/27 IT
VERIZON WIRELESS 101-62021-610-000000 February Cellular 855.67 5835 03/11/26 --------------
Fund 101 Dept 610 Total 15,676.04
--------------
Fund 101 Total 111,015.38
Fund 205 Dept 510 Public WorksPLATINUM FACILITY SERVICES 205-61054-510-000000 Janitorial Services 1,110.27 5832 03/11/26 - Feb 2026
--------------
Fund 205 Dept 510 Total 1,110.27
--------------
Fund 205 Total 1,110.27
68 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 5 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 206 Dept 510 Public WorksO. NELSON & SON INC. 206-61011-510-000000 Silt/Debris Removal 1,495.00 5829 03/11/26 & Drain InletGolden, Alpine, PV
--------------
Fund 206 Dept 510 Total 1,495.00
--------------
Fund 206 Total 1,495.00
Fund 222 Dept 310 Planning DivisionGOOD CITY COMPANY 222-62039-310 Planning Consultant 190.00 5825 03/11/26 Services - Jan 2026URBAN PLANNING PARTNERS INC 222-62099-310 PVHE2 Housing 2,995.00 5837 03/11/26 Element AmendmentsJan 26
--------------
Fund 222 Dept 310 Total 3,185.00
--------------
Fund 222 Total 3,185.00
Fund 401 Dept 710 Roads & Right-of-WayINTERWEST CONSULTING GROUP INC 401-74011-710-RESURF Annual St 2,640.00 5843 03/11/26 Resurfacing FY25-262025-PW01
--------------
Fund 401 Dept 710 Total 2,640.00
--------------
Fund 401 Total 2,640.00
Fund 701 Dept 340 Customer DepositsCOTTON SHIRES & ASSOC. INC. 701-62036-340 Feb 26 Applicant 23,575.75 5823 03/11/26 Charges
CSG CONSULTANTS INC 701-62041-340 Code Enforcement, 2,287.50 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech
701-62041-340 25,190.61 5824 03/11/26
69 apackfnd2 Town of Portola Valley mmagahiz 03/04/2026 13:24 Page 6 Checks by Fund - 03/11/26 to 03/11/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
CSG CONSULTANTS INC 701-62038-340 Code Enforcement, 9,295.00 5824 03/11/26 Inspections, Plan & Bldg, Permit Tech
701-62041-340 6,340.00 5824 03/11/26701-62038-340 1,140.00 5824 03/11/26 GOOD CITY COMPANY 701-62041-340 Planning Consultant 13,991.00 5825 03/11/26 Services - Jan 2026 701-62041-340 3,603.75 5825 03/11/26701-62041-340 142.50 5825 03/11/26 --------------
Fund 701 Dept 340 Total 85,566.11
--------------
Fund 701 Total 85,566.11
--------------
**** Grand Total 205,011.76
* * * End of Report * * *
70 .
apapdinv2 mmagahiz Town of Portola Valley Page 1
13:24 03/04/26 Paid Invoices by Date
From: 03/11/2026 to 03/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 44 BANK OF AMERICA
03/11/26 5817 January Credit Card Statement 8,148.49 8,148.49 1388-JAN26 Vendor: 78 CALIFORNIA WATER SERVICE CO
5818 Water Service 1/13/26 - 2/10/26 & 3/1/26-3/31/26 4,310.26 4,310.26 JAN-MAR-2026 Vendor: 105 CINTAS
5819 Replenish First-Aid Cabinets 81.13 81.13 5319920905 Vendor: 114 CITY OF SAN CARLOS
5820 COC Dinner Meeting, Judith Hasko 55.00 55.00 02202026 Vendor: 124 COMCAST
5821 WIFI-2.21.2026-03.20.2026 797.28 250.27 1945-MAR26 WIFI-2.16.2026-03.15.2026 547.01 7290-FEB26
Vendor: 125 CONNIE STACK
5822 WINTER 2026 Classes 960.00 960.00 WINTER-2026
Vendor: 129 COTTON SHIRES & ASSOC. INC.
5823 Feb 26 Applicant Charges 23,575.75 23,575.75 2026-FEB Vendor: 135 CSG CONSULTANTS INC
5824 Code Enforcement, Inspections, Plan & Bldg, Permit Tech 75,553.11 75,553.11 DEC-2025 Vendor: 195 GOOD CITY COMPANY
5825 Planning Consultant Services - Jan 2026 33,916.00 33,916.00 4595 Vendor: 218 MISSIONSQUARE RETIREMENT
5826 Deferred Comp - Feb 28, 2026 4,686.64 4,686.64 FEB-202628 Vendor: 330 NAVIA BENEFIT SOLUTIONS
5827 Navia Benefit 02/28/2026 562.50 562.50 02282026
Vendor: 330 NAVIA BENEFIT SOLUTIONS
5828 Feb 2026 Monthly Fee 200.00 200.00 11063715
Vendor: 337 O. NELSON & SON INC.
5829 Silt/Debris Removal & Drain Inlet- Golden, Alpine, PV 1,495.00 1,495.00 274 Vendor: 364 PERS HEALTH
5830 March Health 20,915.01 20,915.01 100000018213761
Vendor: 367 PG&E
71 .
apapdinv2 mmagahiz Town of Portola Valley Page 2
13:24 03/04/26 Paid Invoices by Date
From: 03/11/2026 to 03/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
03/11/26 5831 PG&E Feb Usage 1,194.79 1,194.79 FEB-2026 Vendor: 375 PLATINUM FACILITY SERVICES
5832 Janitorial Services - Feb 2026 4,936.68 4,488.67 52383 Janitorial Services - Feb 2026. Fridays disinfection svcs 448.01 52384 Vendor: 445 STANDARD INSURANCE CO.
5833 LTD/Life Premium 543.13 543.13 2026-MAR
Vendor: 448 STATE COMP INSURANCE FUND
5834 Premium Charge Policy Term 2/06/26-3/06/26 1,560.08 1,560.08 1003223362 Vendor: 489 VERIZON WIRELESS
5835 February Cellular 855.67 855.67 6136938539
Vendor: 680 MILLIMAN
5836 GASB 74/75 Online Access 3,150.00 3,150.00 167GSB072958003 Vendor: 730 URBAN PLANNING PARTNERS INC
5837 PV Safety Element Update- Jan 2026 3,897.50 902.50 25029-260131 PVHE2 Housing Element Amendments Jan 26 2,995.00 25030-260131 Vendor: 860 STEPFORD
5838 Sophos Endpoint Desktop & Server Support 2/14/26-2/13/27 IT 1,595.00 1,595.00 2601083 Vendor: 1152 AMAZON CAPITAL SERVICES, INC
5839 GreenWorks Compostable Sml Plates, Disposable Cups 287.11 50.89 1Y3R-444L-LNVT Frigidaire Ice Maker Machine 98.43 13YX-6XRD-4DMHHP Docking Station 137.79 119F-7RHW-6317 Vendor: 1186 AT&T CORP DBA ACC BUSINESS
5840 ACC Division of AT&T Ethernet/Internet Access Feb Stmt 738.39 738.39 6915192114 Vendor: 1195 LEAF CAPITAL FUNDING, LLC
5841 Toshiba Printer Copy Lease 937.24 511.22 19686742.2 Toshiba Printer Copy Lease 426.02 19839714
Vendor: 1221 ZOTTS LLC
5842 Deposit Refund - Ford Field Rental 100.00 100.00 PROF-26-3 Vendor: 1250 INTERWEST CONSULTING GROUP INC
5843 Annual St Resurfacing FY25-26 2025-PW01 2,640.00 2,640.00 3341662 Vendor: 1286 THE LEW EDWARDS GROUP
72 .
apapdinv2 mmagahiz Town of Portola Valley Page 3
13:24 03/04/26 Paid Invoices by Date
From: 03/11/2026 to 03/11/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
03/11/26 5844 Jan Consulting Services 5,750.00 5,750.00 007 Vendor: 1327 ALLIE GREGORIAN
5845 Deposit Refund - Field Rental 100.00 100.00 PROF-26-4 Vendor: 1328 LINDA ROSEN
5846 CPASS Refund Receipt # 044149917 150.00 150.00 044149917 Vendor: 1329 HEEYOUNG PYEN
5847 Winter Classes 2026 1,320.00 1,320.00 WINTER-2026
Check Date Totals 205,011.76
Grand Total 205,011.76
73 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Darcy Smith, Town Manager
DATE: March 11, 2026
RE: Receive the Annual Report on the Farmers’ Market from Good Roots and Provide Direction to Staff on a Potential License Agreement Amendment
RECOMMENDATION
Staff recommends that the Council receive the Annual Report on the Farmers’ Market from Good Roots and provide direction to staff on a potential license agreement amendment.
BACKGROUND
Since September 2018, Nile Estep of Good Roots has managed the Portola Valley Farmers Market. Mr.
Estep has successfully managed the market bringing in diverse produce and products to serve the community on a weekly basis.
On September 27, 2023, the Town Council adopted Resolution No. 2935-2023 authorizing the Mayor to execute the Farmers’ Market License Agreement for the Town Center Weekly Farmer’ Market with Good Roots. The staff report, resolution, and executed Agreement is provided in Attachment
1. DISCUSSION
The current Agreement stipulates that every year Good Roots is required to provide the Town Council with an annual report at a meeting in March or April. The report is required to include Good Roots’ opinions on what is working well and what can be improved and may include a request for changes to the farmer’s market program. At that time, the Council may consider continuing the farmers’ market, applying additional conditions or provisions, or terminating the farmers’ market. Staff is seeking this direction at the March 11, 2026 meeting, and based on direction will return to the next Town Council meeting with an Amendment if directed to prepare this to allow the Farmers’ Market to continue. Additionally, staff is seeking direction on the term of the agreement. A two year term is recommended which would extend the current Agreement to May 31, 2028, but the Council may provide direction on an alternative. The Council may also provide direction on other components of the Agreement.
FISCAL IMPACT
The Agreement requires Good Roots to pay to the Town as rent for the use and occupancy of the License Area the sum of One Dollar ($1.00) per week, payable monthly in advance on the first day of each calendar month. This results in $52 in annual revenue to the Town.
ATTACHMENTS
1. Executed Agreement
74 75
76 77
78 79
80 81
82 83
84 85
86 TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Steve McHarris, Special Planning & Building Projects Manager; Brandon DeLucas, Contract Senior Planner
DATE: March 11, 2026
RE: Receive Update and Provide Direction to Staff on the Draft Housing Element Annual Progress Report for 2025 and Consider Authorizing Staff to Submit the Draft Housing Element Annual Progress Report for 2025 to the State Department of Housing and Community Development and Office of Land Use and Climate Innovation.
RECOMMENDATION
Staff recommends the Town Council receive information and provide direction to Staff on the Draft Housing Element Annual Progress Report (APR) for 2025 and consider, by motion, authorizing staff to submit the Draft Housing Element APR for 2025 to the State Department of Housing and Community Development (HCD) and Office of Land Use and Climate Innovation (LCI).
BACKGROUND
California Government Code Section 65400 (“Section 65400”) requires cities and counties to submit an Annual Progress Report (APR) on the status and progress of implementation of the Housing Element of the General Plan to the Department of Housing and Community Development (HCD) and Governor’s Office of Land Use and Climate Innovation (LCI), formerly known as the Governor's Office of Planning and Research (“OPR”), by April 1 of each year.
On January 24, 2024, the Town of Portola Valley’s Town Council adopted the 2023-2031 Portola Valley Housing Element Update. The Housing Element examines the success of past housing efforts, evaluates the need for and status of housing in the town, considers constraints to expanding the housing supply, and identifies sites available for housing. The Housing Element also responds to requirements set forward in the California Government Code.
Providing a copy of the APR to HCD fulfills a statutory requirement to report certain housing information to the State. This document does not create or alter policy; it is a reporting document. The following discussion and the attached Draft Housing Element Annual Progress Report for 2025 (Attachment 1:
Housing Element Annual Progress Report for Calendar Year 2025) comply with State law requirements.
DISCUSSION
The Town of Portola Valley’s Regional Housing Needs Allocation (RHNA) for the 6th Cycle increased the amount required during the 5th Cycle (2015-2022 Housing Element) from 64 net new units to 253 units. 87 The 2025 APR provides data on the number of housing units for which the Town granted planning entitlements (i.e., discretionary approvals), building permits, and certificates of occupancy during the 2025 calendar year. It also includes data on housing unit production across affordability levels, a listing of development applications received, and provides an update on housing program implementation.
The Housing Element APR requirements are established by legislation and continue to expand. In addition to historic requirements to track overall housing unit production and affordability, local jurisdictions are now obligated to include detailed information such as project addresses, permit numbers, dates of completed application submittals, entitlements issued, building permits issued, and building permits finalized between January 1 and December 31 of a given year. Affordability levels, housing tenure (ownership and rentals), and streamlining applications are also recorded.
The Association of Bay Area Governments (ABAG) is responsible for allocating the RHNA goals for each jurisdiction in the San Francisco Bay Area by income level. The following table identifies the Town’s RHNA Goals and the progress the Town has made in meeting these goals over the past year and in total for the 6th Cycle. In most cases, the Town uses affordability assumptions for ADUs. This methodology was developed by ABAG and agreed upon by HCD. The allocation is 30% very low income, 30% low income, 30% moderate income and 10% above moderate income.
It should be noted that some of the Housing Element program implementation was delayed by limited staff and budget. The Planning and Building Director position was filled by a part time retired annuitant 11 months of the entire reporting year and the sole planning staff position was un-occupied during later 2025.
The APR is a routine item required by State law to report on housing-related activities in the prior calendar year and is not a policy document guiding housing-related actions to be undertaken by the Town. Members of the public may comment on the APR during public comment as part of discussion of the item.
FISCAL IMPACT
There is no fiscal impact from this report.
ATTACHMENTS
1. Draft Housing Element Annual Progress Report for Calendar Year 2025 88 Jurisdiction Portola Valley
Reporting Year 2025
Housing Element Planning Perio
d 6th Cycl
e
Current Year
Deed
Restricted
0 Non-Deed
Restricted
0 Deed
Restricted
0 Non-Deed
Restricted
0 Deed
Restricted
0 Non-Deed
Restricted
1 Deed
Restricted
0 Non-Deed
Restricted
6 Deed
Restricted
0 Non-Deed
Restricted
31 11
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 1 0 5
2 to 4 units per structure 0 0 9
5+ units per structure 0 0 0
Accessory Dwelling Unit 1 11 8
Mobile/Manufactured Hom
e 00 0
Total 2 11 22
Infill Housing Developments and Infill Units Permitted # of Projects Units 11 11
00 13
130000
Income Rental Ownership Total
Acutely Low 00 0
Extremely Lo
w 00 0
Very Lo
w 00 0
Lo
w 00 0
Moderat
e 00 0
Above Moderate 00 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zon
e 00
SB 9 (2021) - Residential Lot Spli
t 00
AB 2011 (2022) 00
SB 6 (2022) 00
SB 423 (2023
) 00
Ministerial and Discretionary Application
s # of Units
Ministeria
l 12 12
Discretionar
y 11
Density Bonus Applications and Units Permitte
d
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus
0 Number of Units in Projects Permitted with a Density Bonu s
0 Housing Element Programs Implemented and Sites Rezoned Count 510
Programs Implemented
Sites Rezoned to Accommodate the RHNA
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approve
d
Very Low
Low
Moderate
Acutely Low
Extremely Low
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved
:
Total Units
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Number of SB 423 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
89 11
1213141516171819202122232425262728
R S T U V W X Y Z AA AB AC
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total
PROPOSED
Units by
Project
Total
APPROVED
Units by
project
Total
DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.
Is this project
located on a site
with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Did the
housing
development
application
seek incentives
or concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.
Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
3 3 13 0 0
1 1 NONE No No No Approved Discretionary Vacant lot, 1 SFD 1 1 NONE No No No Approved Ministerial Vacant lot, 1 ADU1 1 NONE No No No Approved Ministerial Replace Existing House, 1 ADU
1 NONE No No No Approved Ministerial Detached ADU
1 1 NONE No No No Approved Ministerial Internal ADU
001 NONE No No No Approved Ministerial ADU
1 1 NONE No No No Approved Ministerial ADU1 1 NONE No No No Approved Ministerial ADU 1 NONE No No No Approved Ministerial Detached ADU1 NONE No No No Approved Ministerial Detached ADU1 NONE No No No Approved Ministerial Detached ADU1 NONE No No No Approved Ministerial Detached ADU1 NONE No No No Approved Ministerial Detached ADU 90 1
23456789
1011121314151617181920212223242526272829303132333435
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB Table A2
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
23 16 17 18 19 20 21 22 23 24 25
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH)
Tenure
R=RenterO=Owner
Acutely LowIncome Deed
Restricted
Acutely LowIncome Non
Deed
Restricted
Extremely
Low- Income
Deed
Restricted
Extremely
Low- Income
Non Deed
Restricted
Very LowIncome Deed Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the
Project (Excluding
Parking Waivers or
Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 1 77262010 389 Westridge 389 Westridge PLN_ARCH0014-2025 SFD O No Vacant lot, 1 SFD77262010 389 Westridge 389 Westridge PLN_ARCH0014-2025 ADU R Yes Vacant lot, 1 ADU79112180 175 Los Trancos 175 Los Trancos PLN_ARCH0008-2024 - BLDR0232- 2025 ADU R 1 Demolished R Yes Replace Existing House, 1 ADU 79182100 242 Corte Madera 242 Corte Madera BLDR0136-2024 ADU R Yes Internal ADU77090220 857 Westridge 857 Westridge BLDR152-2024 ADU R Yes ADU79151490 151 Brookside 151 Brookside BLDR0137-2023 ADU R Yes ADU79172190 4536 Alpine 4536 Alpine BLDR0038-2024 ADU R Yes ADU79053370 40 Los Charros 40 Los Charros BLDR0122-2024 ADU R Yes Detached ADU77322020 10A Kiowa 10A Kiowa BLDR0168-2024 ADU R Yes Detached ADU79101040 40 Alhambra 40 Alhambra BLDR0138-2024 ADU R Yes Detached ADU79113030 4185 Alpine 4185 Alpine BLDR0171-2024 ADU R Yes Detached ADU77310020 20 Sioux 20 Sioux BLDR0173-2024 ADU R Yes Detached ADU77310020 20 Sioux Way 20 Sioux Way BLDR0159-2024 ADU R Yes JADU79030170 3 Grove Ct 3 Grove Ct BLDR0051-2023 ADU R Yes Detached ADU79181240 166 Crescent Ave 166 Crescent Ave BLDR0031-2021 ADU R Yes Detached ADU76261190 846 Portola Rd 846 Portola Rd BLDR0030-2021 SFD O No SFD76261190 846 Portola Rd 846 Portola Rd BLDR0030-2021 ADU R Yes Attached ADU77051030 35 Possum Ln 35 Possum Ln BLDR0158-2021 SFD O No SFD80480010 10 Sandstone Unit A 10 Sandstone Unit A BLDR0025-2023 ADU R Yes Detached ADU79151260 150 Corte Madera Unit A 150 Corte Madera Unit A BLDR0109-2021 ADU R Yes Detached ADU79101240 390 Golden Oak 390 Golden Oak BLDR0201-2023 ADU R Yes Detached ADU (Manufactured)77261080 138 Boldivar 138 Boldivar BLDR0037-2018 ADU R Yes Detached ADU80241280 9 Buck Meadow 9 Buck Meadow BLDR0104-2022 SFD R No SFD79072120 4188 Alpine Rd Bldg F 4188 Alpine Rd Bldg F BLDR0047-2022 SFD R DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg E 4188 Alpine Rd Bldg E BLDR0046-2022 SFD R DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg D 4188 Alpine Rd Bldg D BLDR0045-2022 2 to 4 R DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg C 4188 Alpine Rd Bldg D BLDR0044-2022 2 to 4 R DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg B 4188 Alpine Rd Bldg B BLDR0043-2022 2 to 4 R DB No 3 Housing Units77300100 440 Cervantes 440 Cervantes BLDR0117-2024 ADU R No Detached ADU Demolished/Destroyed Units Density Bonus
1 4
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Project Identifier Unit Types Affordability by Household Incomes - Completed Entitlement Housing with Financial
Assistance and/or Deed
Restrictions
91 1
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1011121314151617181920212223242526272829303132333435
A B C D E F G HI JKL M N O P Q R S T U V W X
Table A2
- New Construction, Entitled, Permits and Completed Units Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
56 16 17 18 19 20 21 22 23 24 25
Current APN Street Address Project Name+
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved
# of Units
issued
Entitlements
Acutely
LowIncome
Deed
Restricted
Acutely
LowIncome
Non Deed
Restricted
Extremely
LowIncome
Deed
Restricted
Extremely
LowIncome
Non Deed
Restricted
Very LowIncome
Deed
Restricted
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable in
perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given
to the Project
(Excluding Parking Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction or
waiver of parking
standards? (Y/N)
Notes+
0 2 2 #REF! #REF! #REF! #REF! #REF! 1
77262010 389 Westridge 389 Westridge 1 6/23/2025 1 No Vacant lot, 1 SFD77262010 389 Westridge 389 Westridge 1 6/23/2025 1 Yes Vacant lot, 1 ADU79112180 175 Los Trancos 175 Los Trancos 2/24/2025 0 1 Demolished R Yes Replace Existing House, 1 ADU 79182100 242 Corte Madera 242 Corte Madera 0 Yes Internal ADU 77090220 857 Westridge 857 Westridge 0 Yes ADU79151490 151 Brookside 151 Brookside 0 Yes ADU79172190 4536 Alpine 4536 Alpine 0 Yes ADU79053370 40 Los Charros 40 Los Charros 0 Yes Detached ADU77322020 10A Kiowa 10A Kiowa 0 Yes Detached ADU79101040 40 Alhambra 40 Alhambra 0 Yes Detached ADU79113030 4185 Alpine 4185 Alpine 0 Yes Detached ADU77310020 20 Sioux 20 Sioux 0 Yes Detached ADU77310020 20 Sioux Way 20 Sioux Way 0 Yes JADU79030170 3 Grove Ct 3 Grove Ct 0 Yes Detached ADU 79181240 166 Crescent Ave 166 Crescent Ave 0 Yes Detached ADU76261190 846 Portola Rd 846 Portola Rd 0 No SFD76261190 846 Portola Rd 846 Portola Rd 0 Yes Attached ADU77051030 35 Possum Ln 35 Possum Ln 0 No SFD80480010 10 Sandstone Unit A 10 Sandstone Unit A 0 Yes Detached ADU79151260 150 Corte Madera Unit A 150 Corte Madera Unit A 0 Yes Detached ADU79101240 390 Golden Oak 390 Golden Oak 0 Yes Detached ADU (Manufactured)77261080 138 Boldivar 138 Boldivar 0 Yes Detached ADU80241280 9 Buck Meadow 9 Buck Meadow 0 No SFD79072120 4188 Alpine Rd Bldg F 4188 Alpine Rd Bldg F 0 DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg E 4188 Alpine Rd Bldg E 0 DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg D 4188 Alpine Rd Bldg D 0 DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg C 4188 Alpine Rd Bldg D 0 DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg B 4188 Alpine Rd Bldg B 0 DB No 3 Housing Units 77300100 440 Cervantes 440 Cervantes 0 No Detached ADU
Demolished/Destroyed Units Density Bonus
7 Project Identifier Affordability by Household Incomes - Building Permits Housing with Financial Assistance and/or Deed Restrictions 92 1
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1011121314151617181920212223242526272829303132333435
A B C D EFG H I J K L M N O P Q R S T U V W X
Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Affordabilit
y by
Household
Incomes -
Certificate
s of
Occupancy
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
8 9 10 16 17 18 19 20 21 22 23 24 25
Current APN Street Address Project Name+
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Acutely LowIncome
Deed
Restricted
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable in
perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given
to the Project
(Excluding Parking Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction or
waiver of parking
standards? (Y/N)
Notes+
1 0 6 0 3 1 11 #REF! 1
77262010 389 Westridge 389 Westridge 0 No Vacant lot, 1 SFD 77262010 389 Westridge 389 Westridge 0 Yes Vacant lot, 1 ADU 79112180 175 Los Trancos 175 Los Trancos 1 4/24/2025 1 1 Demolished R Yes Replace Existing House, 1 ADU79182100 242 Corte Madera 242 Corte Madera 1 1/31/2025 1 Yes Internal ADU 77090220 857 Westridge 857 Westridge 1 6/9/2025 1 Yes ADU79151490 151 Brookside 151 Brookside 1 12/18/2025 1 Yes ADU79172190 4536 Alpine 4536 Alpine 1 2/19/2025 1 Yes ADU79053370 40 Los Charros 40 Los Charros 1 2/20/2025 1 Yes Detached ADU77322020 10A Kiowa 10A Kiowa 1 6/5/2025 1 Yes Detached ADU79101040 40 Alhambra 40 Alhambra 1 7/24/2025 1 Yes Detached ADU79113030 4185 Alpine 4185 Alpine 1 8/26/2025 1 Yes Detached ADU77310020 20 Sioux 20 Sioux 1 11/17/2025 1 Yes Detached ADU77310020 20 Sioux Way 20 Sioux Way 11/5/2024 0 Yes JADU79030170 3 Grove Ct 3 Grove Ct 10/18/2023 0 Yes Detached ADU79181240 166 Crescent Ave 166 Crescent Ave 10/1/2021 0 Yes Detached ADU 76261190 846 Portola Rd 846 Portola Rd 1/12/2022 0 No SFD 76261190 846 Portola Rd 846 Portola Rd 1/12/2022 0 Yes Attached ADU 77051030 35 Possum Ln 35 Possum Ln 6/6/2022 0 No SFD80480010 10 Sandstone Unit A 10 Sandstone Unit A 10/24/2023 0 Yes Detached ADU79151260 150 Corte Madera Unit A 150 Corte Madera Unit A 9/24/2021 0 Yes Detached ADU 79101240 390 Golden Oak 390 Golden Oak 10/8/2024 0 Yes Detached ADU (Manufactured) 77261080 138 Boldivar 138 Boldivar 8/1/2018 0 Yes Detached ADU80241280 9 Buck Meadow 9 Buck Meadow 1/9/2023 0 No SFD79072120 4188 Alpine Rd Bldg F 4188 Alpine Rd Bldg F 7/17/2023 0 DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg E 4188 Alpine Rd Bldg E 7/17/2023 0 DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg D 4188 Alpine Rd Bldg D 7/17/2023 0 DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg C 4188 Alpine Rd Bldg D 7/17/2023 0 DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg B 4188 Alpine Rd Bldg B 7/17/2023 0 DB No 3 Housing Units 77300100 440 Cervantes 440 Cervantes 1 1/22/2025 1 No Detached ADU Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Density Bonus 93 1
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1011121314151617181920212223242526272829303132333435
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB AC Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Historic Sites
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
11 12 13 14 16 17 18 19 20 21 22 23 24 25
Current APN Street Address Project Name+
Acutely
LowIncome Non
Deed
Restricted
Extremely
LowIncome
Deed
Restricted
Extremely
LowIncome Non
Deed
Restricted
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
Please select the
state
streamlining
provision the
project was APPROVED
pursuant to.
(may select
multiple)
Is this project
located on a site
with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the
Project (Excluding
Parking Waivers or
Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
0000 5 9 0 0 3 5 22 1
77262010 389 Westridge 389 Westridge 0 NONE No No Vacant lot, 1 SFD77262010 389 Westridge 389 Westridge 0 NONE No Yes Vacant lot, 1 ADU79112180 175 Los Trancos 175 Los Trancos 0 NONE No 1 Demolished R Yes Replace Existing House, 1 ADU 79182100 242 Corte Madera 242 Corte Madera 0 NONE No Yes Internal ADU77090220 857 Westridge 857 Westridge 0 NONE No Yes ADU79151490 151 Brookside 151 Brookside 0 NONE No Yes ADU79172190 4536 Alpine 4536 Alpine 0 NONE No Yes ADU79053370 40 Los Charros 40 Los Charros 0 NONE No Yes Detached ADU77322020 10A Kiowa 10A Kiowa 0 NONE No Yes Detached ADU79101040 40 Alhambra 40 Alhambra 0 NONE No Yes Detached ADU79113030 4185 Alpine 4185 Alpine 0 NONE No Yes Detached ADU77310020 20 Sioux 20 Sioux 0 NONE No Yes Detached ADU77310020 20 Sioux Way 20 Sioux Way 1 6/23/2025 1 NONE No Yes JADU79030170 3 Grove Ct 3 Grove Ct 1 4/24/2025 1 NONE No Yes Detached ADU79181240 166 Crescent Ave 166 Crescent Ave 1 4/28/2025 1 NONE No Yes Detached ADU76261190 846 Portola Rd 846 Portola Rd 1 4/7/2025 1 NONE No No SFD76261190 846 Portola Rd 846 Portola Rd 1 4/7/2025 1 NONE No Yes Attached ADU77051030 35 Possum Ln 35 Possum Ln 1 3/10/2025 1 NONE No No SFD80480010 10 Sandstone Unit A 10 Sandstone Unit A 1 3/5/2025 1 NONE No Yes Detached ADU79151260 150 Corte Madera Unit A 150 Corte Madera Unit A 1 2/18/2025 1 NONE No Yes Detached ADU79101240 390 Golden Oak 390 Golden Oak 1 3/5/2025 1 NONE No Yes Detached ADU (Manufactured)77261080 138 Boldivar 138 Boldivar 1 7/2/2025 1 NONE No Yes Detached ADU80241280 9 Buck Meadow 9 Buck Meadow 1 2/13/2025 1 NONE No No SFD79072120 4188 Alpine Rd Bldg F 4188 Alpine Rd Bldg F 1 5/29/2025 1 NONE No DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg E 4188 Alpine Rd Bldg E 1 5/29/2025 1 NONE No DB No Single Housing Unit 79072120 4188 Alpine Rd Bldg D 4188 Alpine Rd Bldg D 3 5/7/2025 3 NONE No DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg C 4188 Alpine Rd Bldg D 3 5/7/2025 3 NONE No DB No 3 Housing Units 79072120 4188 Alpine Rd Bldg B 4188 Alpine Rd Bldg B 3 5/7/2025 3 NONE No DB No 3 Housing Units77300100 440 Cervantes 440 Cervantes 0 NONE No No Detached ADU Housing with Financial
Assistance and/or Deed
Restrictions
Project Identifier Demolished/Destroyed Units Density Bonus 94 Jurisdiction Portola Valley ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 1 Projection
Period 34
RHNA Allocation
by Income Level
Projection
Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units
to Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - 2 - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 3 1 3 1 - - - - - - Deed Restricted - 9 - - - - - - - - Non-Deed Restricted - 3 3 6 - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 1 1 3 3 - - - - - - Above Moderate 99 - 1 7 1 - - - - - - 9 90
253
4 17 16 11 - - - - - - 48 205
Acutely Low - -
Total Units
31 Total RHNA
-
21 Low
Extremely Low -
8 Moderate
73 42 39
21 10
Income Level
Very Low
2 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
Please contact HCD if your data is different than the material supplied here 2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
63 95
1 2 345 6 7 8 9
Name of Program Objective
Projected Completion
Date in Housing
Element
Applicable Cycle Status of Program Implementation Program Implementation Details Quantified Outcomes: Category Quantified Outcomes: Count Supporting Documents Program 1-1a: Create a new “Gateway” land use classification in the General Plan that allows affordable housing, recreation and open space.
Facilitate construction of 50 “very-low income” and 10 “low-income” units.
General Plan Amendment by May 10, 2023. 6th Cycle Completed Completed- Adopted by Town Council. Units General Plan Land Use Element: https://www.portolavalley.net/towngovernment/general-plan. Adopted in RESOLUTION NO. 2926-2023 adopted on May 10, 2023 and RESOLUTION NO. 2938-2024 adopted on January 24, 2024.
Program 1-1b: Create two new zoning districts that allow for multi-family housing at 2 to 4 du/acre and 20 to 23 du/acre to provide for development of housing at lower-income levels. Create multi-family development standards in the new zoning district to allow for greater intensity, including floor area, height limits, minimum lot or unit sizes, and allowable dwelling units per acre. The City has a shortfall of 73 units including 44 units for the lower-income RHNA. Rezoning through Programs 1-1a through 1-2a will comply with Government Code section 65583.2, subdivisions (h) and (i) as applicable. This includes permitting by-right (without discretionary action) for housing developments in which 20 percent of more of the units are affordable to lower income households and requiring a minimum density of 20 units per acre. The ASCC will review the design for consistency with the objective development standards. This program helps to address fair housing contributing factors relating to a lack of zoning for anything other than single family homes.
Facilitate construction of 26 units (including 8 very-low, 2 low-, 2 moderate-, and 14 abovemoderate income units).
Complete zoning code amendments and rezonings by March 2024. 6th Cycle Completed Completed- Adopted by Town Council. Units Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 1-1c: Create Objective Design Standards for the new multi-family zoning districts to regulate building form and architectural details to create greater certainty in the design review process. As part of developing objective design standards, these standards will be used for the Affiliated Housing Program among other entitlement pathways under which objective design standards are required by law, and the Town will ensure they promote certainty and objectivity, and be limited to health, safety, and objective design standards. This program helps to address fair housing contributing factors relating to a lack of zoning for anything other than single family homes.
Facilitate construction of 105 units. March 2024 6th Cycle Completed Completed- Adopted by Town Council. Units Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 1-2a: Create a new zoning district that allows for mixed-use residential development with 3 to 6 du/ac and would allow for up to 100% of building floor area to be dedicated to residential uses. Create mixed-use development standards in the new zoning district to allow for greater intensity, including floor area, height limits, minimum lot or unit sizes, and allowable dwelling units per acre. This program helps to address fair housing contributing factors relating to a lack of zoning for anything other than single family homes.
Facilitate construction of 15 above-moderate income units. March 2024 6th Cycle Completed Completed- Adopted by Town Council. Units Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 1-2b: Create Objective Design Standards for the new mixed-use zoning district to regulate building form and architectural details to create greater certainty in the design review process. This program helps to address fair housing contributing factors relating to a lack of zoning for anything other than single family homes. facilitate construction of 15 units March 2024 6th Cycle Completed Completed- Adopted by Town Council. Units Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583 96 Program 1-3: Create a new Opt-In Housing Diversification Program that allows property owners with sites 1 acre or greater to develop up to six dwelling units per lot, if they meet the following safety criteria: Accessible to two ways of ingress and egress, Located on a slope less than 30%, Outside of a very high fire hazard severity zone, Outside of a fault zone, and Outside of areas identified with unstable soils or at risk of landslide or liquefaction. Properties may utilize SB 9 or the Opt-in Program, but not both. Properties that apply the Opt-in Program are not eligible to further subdivide the site under SB 9 . The Town commits to developing and implementing processes, procedures and marketing information to facilitate the implementation of this program. Interested property owners would go before Planning Commission to demonstrate all safety criteria would be met. Subsequently, the Architectural Site Control Commission (ASCC) would review the planning application for compliance with a set of objective design and development standards. The Town will establish objective development and design standards that will encourage and facilitate the development of up to 6 units per lot and ensure that these standards do not preclude an eligible project from achieving the allowed number of units. The Town will evaluate the effectiveness of this program by mid-cycle, including making modifications to encourage and facilitate the units, and whether the program has achieved or is making progress towards supporting construction of 3 low-, 6 Develop objective design and development standards and processes to support construction of 3 low-, 6 moderate-, and 12 above-moderate income units. Affirmatively market Opt-in units to at least three community organizations.
Develop objective design and development standards by June 2025. Issue calls for projects in September 2025. Develop procedures and processes to implement program by September 2025. Evaluate program effectiveness by 2026 and annually thereafter. Program evaluation will include progress on number of units, affordability, potential constraints and impacts on AFFH housing mobility. Based on the mid-term evaluation, the Town will modify the program within one year if any constraints are identified and/or the program is not achieving the intended outcomes. 6th Cycle In Progress Work underway Units Underway
Program 1-4: Currently the Affiliated Housing Program is implemented through the Housing Element. With this update, the Municipal Code will be updated to further incentivize use of this program to provide affordable workforce housing and to establish the parameters and process for the Affiliated Housing Program, including objective development standards, objective findings for approval, and affordability requirements. To facilitate development under the Affiliated Housing Program, the Town will work with property owners and maintain at least quarterly communication with program members to assess their progress and provide technical assistance. By mid-way through the RHNA cycle (2027), if trends indicate a potential shortfall in meeting the estimated units in the Sequoia Housing Site, Ladera Church Site, and Christ Church Site, the Town will consider additional efforts to incentivize the Affiliated Housing Program to accommodate the RHNA or may include identifying additional sites for rezoning.
Update the zoning code to include a combining district (overlay zone) and apply that district to six initial properties to facilitate the construction of 39 units. Throughout the planning period, the Town will continue to engage potential partners to facilitate the construction of at least 10 additional units beyond the RHNA.
Zoning Code Amendments March 2024 Review in 2027 6th Cycle Continuous Zoning Code Update completed. Mid-Cycle review due in 2027. Units Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 1-5: Participate in HIP Housing’s “Home Sharing Program” as a way to improve housing opportunities for lower-income seniors and low-income Portola Valley residents. Work with HIP Housing, which serves residents throughout San Mateo County. The Home Sharing program matches persons needing housing with homeowners who have available space. The Town will explore the feasibility of engaging HIP Housing to start a comparable program in Portola Valley. Implementing this program will support the Town’s housing mobility efforts to increase access to highresource neighborhoods in Portola Valley for low-income households in Portola Valley and from other areas of San Mateo County that otherwise could not afford to live in Portola Valley, for example seniors on fixed incomes or persons with physical or developmental disabilities. This program can also include working with HIP Housing to market units resulting from the Opt-in Housing Diversification Program 1-3 and ADU Programs 7-6 and 7-7.
Connect 10 eligible tenants to homes or opportunities in Portola Valley through the Home Sharing Program to assist in housing mobility for eligible households.
Connect with HIP Housing by December 2024 to establish a shared housing program in Portola Valley. Develop an outreach program to inform Portola Valley residents about the shared housing program by June 2025. 6th Cycle Continuous The Town funds HIP annually. Households HIP Housing Home Sharing Program: portolavalley.net/departments/planning-buildingdepartment/adu-jadu-information/jadus-and-theirbenefits 97 Program 1-6: Rezone sites as identified within Section 6, Adequate Sites, to accommodate 272 residential units, representing the Town’s RHNA of 253 units and an 8 percent buffer to allow for compliance with No Net Loss Provisions of SB 166. The City has a shortfall of 73 units including 44 units for the lower-income RHNA. Rezoning through Programs 1-1a through 1-2a will comply with Government Code section 65583.2, subdivisions (h) and (i) as applicable. This includes permitting by-right (without discretionary action) for housing developments in which 20 percent of more of the units are affordable to lower income households and requiring a minimum density of 20 units per acre. The ASCC will review the design for consistency with the objective development standards. The rezonings will support housing development at the following income levels: VLI: 86 LI: 45 MI: 42 AMI: 99This program is in compliance with Govt Code Section 65583.2 (H) and (I) Rezone 73.6 acres to allow for 272 residential units by March 2024. March 2024 6th Cycle Completed Completed- Adopted by Town Council. Other 3/14/1900 Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 2-1: Amend the Municipal Code to establish inclusionary housing requirements for new multi-family housing developments to complement existing inclusionary requirements for projects with subdivisions. This program addresses fair housing contributing factors relating to a lack of affordable housing.
Adopt code amendment for inclusionary requirements.
Adopt amendments by September 2026. 6th Cycle In Progress Work underway. Other Underway Program 2-2: Develop a program to manage new affordable housing units in the town. Consider including the following: Maintain affordability restrictions for 99 years or in perpetuity. Prioritize affordable housing for residents, former residents or those who work, or used to work in the town. Use a small percentage of a future housing trust fund to pay for housing staffing. Join with other cities in San Mateo County to share qualified housing staff to support the housing program.
Coordinate with other San Mateo County cities to establish a shared housing staff person. Facilitate construction of at least 131 very lowand low-income units.
Initiated in 2023 and implement program by September 2024. 6th Cycle Completed Ongoing and as needed Units Portola Valley has an agreement with HEART in San Mateo to provide these services. See: https://www.heartofsmc.org/ Program 2-3: Establish a more proactive and continual evaluation of housing needs beyond what is required for Housing Element certification. Create an accessible web-based repository of information from the Housing Element Update process including analyses of sites that were not included in the current Element and reasons why they were omitted; potential sites for future development; and the process and discussion of the Ad Hoc Housing Element Committee. Begin tracking existing or newly identified sites, noting any legal, safety, or other impediments to including such sites in future Housing Element updates. Establish a working group or ad hoc committee to focus on conducting community discussion of longer-term Town housing needs outside of the Housing Element update cycle. Utilize existing ADU working group to promote new ADU/JADU opportunities, especially ones for very lowincome tenants/workers. To the extent additional housing opportunity sites are identified through this program, the development of such sites should be prioritized above the use of the Dorothy Ford Park and Open Space site.
Create repository and begin tracking sites by December 2024. Establish a working group by May 2026.
Create repository and begin tracking sites by December 2024. Establish a working group by May 2026. 6th Cycle Continuous Ongoing. Other none
98 Program 2-4: The Town understands the need to encourage and facilitate housing development for households earning 30% or less of the median family income. The Town will encourage development of housing for extremely lowincome households through a variety of activities that include: Reach out to affordable housing developers. Reduce development fees (partially using the Town’s existing Affordable Housing Fund, if necessary and as available). Provide priority processing. Assist applicants with identifying grant and funding opportunities. Provide technical assistance to the extent possible. 50 very low-income units developed.
Ongoing; as projects are processed by the Planning & Building Department. By January 2026, reach out to affordable housing developers, and review and prioritize local funding at least twice in the planning period, and support expediting applications on an ongoing basis. 6th Cycle Continuous Ongoing. Units none
Program 2-5: The Town will seek funding sources every 2 years and provide information regarding the availability of rehabilitation programs, including those through the Santa Mateo County, to targeted groups such as very low-, lowand moderate-income homeowners, owners of older residences, and owners of units occupied by lower-income seniors, and those on fixed incomes through an annual newsletter. Share information on the Town’s Home Sharing Program (see Program 1-5).
Assist five very low-, low-, and moderateincome households. 2025 funding assessment 6th Cycle Continuous Ongoing. Households none Program 3-1:Initiate a site planning process for the sites in the new “Gateway” land use classification to make the most efficient use of the property and preserve open space. Pursue an affordable housing project on the Dorothy Ford Park and Open Space site in partnership with an affordable housing developer. Maintain compliance with provisions of the Surplus Land Act (Assembly Bill 1486- Ting, 2019) throughout the Housing Element period. Establish and implement incentives to facilitate housing development including outreach with affordable housing developers, reduced development fees (partially using the Town’s existing Affordable Housing Fund, if necessary), and priority processing. Potentially ground lease the site to the housing developer at a nominal rate. Consider improvements to the baseball field as part of the site planning process. Consider collaboration with Ladera Church to integrate their site into the Town’s affordable housing project. Establish an RFP process and solicit developers by January 2026. If the Town receives appropriate responses to the RFP, then it will take these two steps:•Target Exclusive Negotiating Agreement by Winter 2027.•Target land use entitlements issuance by Spring 2028.
Meet with Ladera Church in June 2024. Begin site planning process and outreach with affordable housing developers in May 2025. Issue Request for Proposals to affordable housing developers by January 2026. Fifty very low-income units developed.
Issue RFP by January 2026. 6th Cycle In Progress
As the Town staff analyzed the feasibility of
development of the affordable housing project on the Dorothy Ford Park and Open Space, issues were identified that affected the feasibility of the development of up to 50 units at this site. The primary reasons for this conclusion are the limited development area when creek and scenic setbacks were considered and the irregular shape of the remaining area.To ensure continued compliance with State Housing Element law and implement Town Council direction, a Draft Amendment was submitted for review by HCD on 1/23/2026 that will remove the vacant portion of the Dorothy Ford Park and Open Space site from the Sites Inventory and reallocate the units to a combination of newly identified housing opportunity sites and an existing site with increased development capacity. These sites are proposed to be rezoned at densities sufficient to accommodate the Town’s remaining RHNA at all income levels, including Very Low-income units. The Draft Amendment reflects these changes.
Units 2/19/1900 portolavalley.net/community/housing-element- update-for-2023-2031 Program 3-2: Provide technical assistance to nonprofits/religious institutions to develop their sites with affordable housing. Establish monthly meetings with Town staff and/or consultants for technical assistance. Include Planning, Building and Town Geologist when the program starts. On a quarterly basis, evaluate the effectiveness of the meetings and adjust format and staffing as necessary. When meeting with non-profits and religious institutions, encourage participation in the Affiliated Housing Program.
Provide monthly meetings for technical assistance starting September 2024. Construct 39 units (including 8 very-low, 2 low-, 5 moderate-, and 24 above moderateincome units) by end of planning period. Target assistance to at least three additional nonprofits and/or other partners.
Initiate monthly meetings by September 2024. Review effectiveness quarterly. Construct at least 39 units by January 2031. 6th Cycle Continuous Work completed to date and will continue in compliance with identified timelines. Meetings 1/12/1900 Extensie meetings with Ladera Church and Christ Church portolavalley.net/departments/planning-buildingdepartment/planning-building-virtual-appointments Program 4-1: Create new parking requirements for multifamily housing based on best practices, local conditions and number of bedrooms per unit (e.g., one space for a studio unit) including but not limited to mirroring the State Density Bonus Law (including zero parking spaces per unit for 100% supportive housing projects). The Town will ensure new parking requirements will not act as a potential constraint to new development.
Adopt code amendments. Adopt by March 2024. 6th Cycle Completed Completed- Adopted by Town Council. Other Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024. 99 Program 4-2: Provide additional flexibility on development standards for affordable housing through State Density Bonus Law or the Affiliated Housing Program.
Review changes to State Density Bonus Law annually and adopt Municipal Code Amendments as necessary. Include the Affiliated Housing Program in the Zoning Code in the form of a combining district (overlay zone). Provide a process for applicants to request flexibility on development standards without requiring a variance. If Affiliated Housing sites are not producing the expected number of units, review the process to further facilitate projects, alter development standards, or provide incentives. Incentives may include additional technical assistance or waiver of permit fees. The Town may consider other assistance requested from applicants in the Affiliated Housing Program.
Annual assessment of Density Bonus Law. Regular reviews of Affiliated Housing Program.
Initiate monthly meetings by September 2024. Review effectiveness quarterly. Construct at least 39 units by January 2031. 6th Cycle Completed Completed until review in 2028. Other 1/11/1900 The Willows Common project at 4388 Alpine Road that was completed in 2026 consists of 11 units that were permitted under density bonus law.The Stanford Portola Terrace project was approved in 2024 and includes 39 total units that were permitted under density bonus law.These units are anticipated to start construction in 2026.
Program 4-3:Ensure the permitting process for modular and manufactured homes is clear and does not include any disincentives to using these building methods. Evaluate existing zoning code language and building permit process and make any necessary modifications Develop informational materials to assist applicants with zoning and building requirements.
Evaluate existing policies and adopt code amendments if necessary.
Begin evaluation in January 2027 and complete code amendments (if needed) by September 2027. Complete informational materials by December 2027. 6th Cycle Not Yet Started Scheduled for 2027. Other N/A Program 4-4: Establish and implement an Affordable Housing Fund Policy. Moneys in the Fund may be used to: 1) Increase and improve the supply of affordable housing, or 2) Cover reasonable administrative expenses not reimbursed through processing or other fees.
Support construction of at least 50 very-low and low-income units. 12/1/2023 6th Cycle Completed Completed- Adopted by Town Council. Other Policy available at https://www.portolavalley.net/departments/planning-building-department/housing-in-portolavalley/planning-for-housing-in-portola-valley. Adopted by Resolution No. 2936-2023 adopted on December 13, 2023.
Program 4-5: The Town will ensure ongoing compliance with transparency laws by listing all fees, as well as all zoning and development standards, and other requirements for each parcel on the Town’s website pursuant to Government Code section 65940.1(a)(1).
N/A August 2024 6th Cycle Completed
Completed in 2024. In addition, a comprehensive fee schdule update is in progress.
Other
Portolavalley.net/departments/townfinance/master-fee-schedule Portolavalley.net/departments/planning-buildingdepartment Program 5-1: Review Municipal Code standards and procedure documents and update as necessary so that they are more concise and understandable. For applications that require review by Woodside Fire Protection District. For applications that require Site Development Permits (Town term for grading permits). Create handouts in plain language for property owners and technical language for design professionals.
N/A
For applications that require review by Woodside Fire Protection District, complete evaluation and make necessary amendments by December 2024. For applications that require Site Development permits, complete evaluation and make necessary amendments by December 2028. Starting in 2025, update handouts annually in September. 6th Cycle Continuous
Work completed to date and will continue
in compliance with identified timelines. Application Forms and Handouts have been consolidated and reorganized on the Town's website .
Other
portolavalley.net/departments/planning-buildingdepartment/resource-center/general-informationand-handouts Program 5-2: Review use of consultants, staffing pattern, and fee schedules for ways to improve efficiency Evaluate workflow and processing timelines annually and determine if changes are needed. Provide summary report to Town Council as part of budget process.
Annual 6th Cycle Continuous
Work completed to date and will continue
annually. Professional service contracts for permitting have been consolidated and new contracts issued with more detailed scopes of work and perit processing timelines complinat wiht state law.
Other
2025-2026 Adopted Operating & Capital Budget: stories.opengov.com/portolavalleyca/published/JclWeCw47 Program 5-3: Facilitate and support pipeline projects during the planning period by working with applicants to ensure reviews are done in a timely manner and technical assistance is provided as needed and public meetings limitations are followed, as required by SB 330. And as needed, provide incentives or additional assistance like expediting project review, supporting funding applications, and working to avoid unnecessary delays in processing of the applications. 50 units (including 15 low-, 7 moderate-, and 28 above-moderate income units) constructed by end of planning period.
Ongoing 6th Cycle Continuous
The Willows Common project at 4388 Alpine Road that was completed in 2025 consists of 11 units (9 deed-restricted low income).The Stanford Portola Terrace project was approved in 2025 and includes 39 total units (12 deed-restricted low and mod. income).These units are anticipated to start construction in 2026.
Other https://www.portolavalley.net/departments/plannin g-building-department/development-projects 100
Program 5-4: The Town shall initiate a standard operating procedure wherein the Planning & Building Director determines if a project is exempt from CEQA within 30 days after deeming a development application complete. The 30-day timeframe is required by Public Resources Code 21080.2. In the event a project is found to be exempt from CEQA, then provisions of the Permit Streamlining Act shall apply, and the application shall be processed within 60 days (Gov. Code 65950(a)(5)).
Continue to track project processing to ensure that an environmental determination is made pursuant to Public Resources Code 21080.1, within the timeframes of the Public Resources Code 21080.2 and Gov. Code 65950(a)(5) (e.g., State law).
Ongoing 6th Cycle Continuous Ongoing. Other
New contract for professional planning services includes law-complient processing times. Portola Valley Planning and Building Department Standard Operating Procedures Program 6-1: As part of the regular three-year cycle to update the building code, evaluate the code and include latest best practices for fire resiliency in collaboration with Woodside Fire Protection District.
Adopt code amendments as needed. Every 3 years ( Building Code Cycle 6th Cycle Continuous Ongoing. The 2025 California Building Standards Code (Cal. Code Regs., Title 24) with local amendments was adopted by the Town Council and is in effect.
Other
2025 Portola Valey Building Code of Ordinances: library.municode.com/ca/portola_valley/codes/code_of_ordinances.
Program 6-2: Evaluate the Town’s landscaping regulations and guidelines and update with science-based best practices with respect to fire safety and water usage in collaboration with the Town’s Wildfire Preparedness Committee, Sustainability Committee and Conservation Committee Adopt amendments to regulations and guidelines.
Time Frame: Committees begin evaluation and public process leading to adoption by December 2024 6th Cycle In Progress Work underway. Other portolavalley.net/town-government/town- committees Program 6-3: Vegetation management is a priority for wildfire resilience and additional programs will be developed in collaboration with Woodside Fire Protection District. (These programs cannot be included in detail because the best practices are evolving.) Continue regular meetings between the Fire Chief, Fire Marshal, Town Manager, and Planning and Building Director Ask the Fire Marshal to make an annual report to the Town Council on vegetation management efforts and make recommendations on how to improve effectiveness. Include discussion about supportive programs to assist households.
Annually evaluate best practices in vegetation management. Annual starting in 2023 6th Cycle Continuous Work completed to date and will continue
annually. Woodside Fire Prevention District prepared a report on vegetation management efforts for the Town Council.
Other
portolavalley.net/community/emergencypreparedness-infomation/defensible-spacevegetation-management Program 6-4: Review and adopt, as appropriate, fire hazard maps developed by the Woodside Fire Protection District and/or CalFire once they are available. In light of new fire maps, reevaluate housing sites with the Fire Marshal or other qualified professional to determine if any new/replacement sites are needed or if additional fire prevention measures are needed.
Adoption of a new fire hazard map, review of housing sites in light of new maps, make any changes that are needed.
In sync with relealse of Fire Hazard Maps 6th Cycle Completed Fire Hazard Maps finalized by State in 2025. Safety Element Update preparation underway and anticiapted to be completed in 2026.
Other https://www.portolavalley.net/home/showpublished document/20145/638985799825100000 Program 6-5: Once new fire hazard maps are available from Woodside Fire Protection District and/or CalFire and adopted by the Town, evaluate ADU and Senate Bill 9 ordinances to determine if any new fire prevention measures are needed.
Adopt code amendments if necessary. In sync with relealse of Fire Hazard Maps 6th Cycle Completed Completed Other Ordinance No. 14-2025 of the Woodside Fire Protection District which adopts the 2025 California Fire Code and the 2025 California Willand-Urban Interface Code as modified by local amendments, adopted 12/10/25.
Program 6-6: Work with local fire officials to educate homeowners and landlords through community meetings, mailers, and participation in community events on how to reduce fire risk to structures and landscaping as wildfire risk continues to increase due to climate change.
Hold two community events annually, publish tips quarterly, and send mailers to all households once annually Ongoing beginning in 2024. 6th Cycle Continuous
Work completed to date and will continue
annually. The Town's Conservation Committee coordinated with Woodside Fire Prevention District with programs, mailers, and community events.
Other portolavalley.net/community/emergency- preparedness-information Program 6-7: The Town has had a number of regulations that encourage energy conservation for years. These include permitting solar installations, utilizing subdivision regulations that protect solar access, and supporting energy efficient design. In addition, most new development is clustered, which reduces impacts on the land. The Town also requires native landscaping, which reduces the need for both water and energy. All of these policies and regulations will continue Continue existing green and energy conservation measures, revise them when necessary, and implement new programs in accordance with the Sustainability Element and the town’s future Climate Action Plan.
Ongoing 6th Cycle Continuous Work completed to date and will continue throughout cycle. Other Portola Valley Design Guidelines; Generator Guidelines; Conservation Guidelines; Citizen's Guide to Creeksdie Property Protection; portolavalley.net/departments/planning-buidlingdepartment/resource-center/guidelinesmaps/guidelines Program 7-1: Improve public information on the ADU application and permit process so it is clear and comprehensive. Create new informational materials on JADUs, recognizing their benefits related to affordability, use of existing building areas, and environmental benefits. Track ADUs and JADUs separately to help analyze how well each program is working.
Construct at least 102 ADU/JADU dwelling units during the planning period.
Make informational packets available by October 2024, Track ADUs and JADUs throughout planning period (ongoing) 6th Cycle Continuous Work completed to date and will continue throughout cycle. Units 1/8/1900 portolavalley.net/departments/planning-building- department/planning-and-building-monthly-reports 101
Program 7-2: Create an amnesty program for existing,
unpermitted ADUs to obtain permits to legalize the ADUs during the 2023-2031 planning period. The amnesty program would provide property owners the opportunity to formally legalize existing unpermitted ADUs and thereafter draw building permits for improvements to legalized ADUs.
Permit 15 existing dwelling units during the planning period.
Establish Amesty program by May 2025 6th Cycle Completed Completed Units 1/1/1900 https://www.portolavalley.net/departments/planning-building-department/adu-jadu-information/quickoverview-adu-jadu-requirements Program 7-3: Provide direct assistance from the Building Division for property owners interested in making minor changes to accommodate a JADU. This program helps to address fair housing contributing factors relating to a lack of affordable housing Construct at least 102 dwelling units during the
planning period.
Initiate monthly office hours by September 2024. Monitor usage and adjust frequency and staffing if needed. 6th Cycle Continuous
Work completed to date and will continue
throughout cycle. Available staff office hours and staff appointment availability and scheduling are established and cited on the Town's website.
Units 1/8/1900 portolavalley.net/departments/planning-building- department/planning-building-virtual-appointments Program 7-4: Establish staff and consultant ADU office hours so that applicants can ask questions of subject matter experts. This program helps to address fair housing contributing factors relating to a lack of affordable housing.
Construct at least 102 dwelling units during the planning period.
Initiate monthly office hours by September 2024. Monitor usage and adjust frequency and staffing if needed. 6th Cycle Continuous
Established office hours two days per week and by virtiual appointment 3 days per week completed to date and will continue throughout cycle.
Meetings 1/2/1900 Planning consultant contract services agreement and invoices Program 7-5: Develop and run a survey of ADU owners in Portola Valley to determine how ADUs are being used in the community and how much they are contributing to the housing stock and affordable housing.
Continue to update ADU database for the Town. Survey all property owners with ADUs/JADUs.
Conduct Survey 2026 and 2030 6th Cycle In Progress Survey work is underway. Persons https://www.portolavalley.net/departments/planning-building-department/adu-jadu-information/adusurvey Program 7-6: Develop an affordable ADU rental program that matches low-income tenants who have experienced displacement from areas outside of Portola Valley due to increasing rents with Portola Valley ADU owners willing to rent ADUs at below market rates. This program helps to address fair housing contributing factors relating to a lack of affordable housing.Assess every two years if the number of very low- and lowincome ADUs is meeting the Town’s 6th cycle RHNA goals. If not, provide the following incentives: Provide incentives to homeowners to rent to Housing Choice Voucher Program (previously Section 8) and lowincome households (like waiving fees or offering another financial incentive).If trends indicate a potential substantial shortfall in meeting the estimated ADUs in the sites inventory, consider additional efforts to incentivize ADU production and reassess and revise the overall sites strategy for the RHNA by 2027 through adjusting ADU capacity assumptions with actual permitted units, and/or identifying additional sites for consideration to expand site capacity to the extent necessary to accommodate the RHNA.
Reach out to HIP Housing to match displaced tenants located outside of Portola Valley. Develop at least 28 ADUs as affordable to “very low-income” households and another 28 as affordable to “low-income” households. Assess ADU/JADU production every 2 years. If not meeting RHNA goals, provide additional incentives.
Develop program by September 2024. Assess ADU production every 2 years in March beginning in 2026. 6th Cycle Continuous Work completed to date and will continue throughout cycle. Units https://www.portolavalley.net/departments/plannin g-building-department/adu-jadu-information/adus- jadus-and-their-benefits Program 7-7: Prepare pre-approved preliminary plans for ADUs and JADUs that are made available to property owners. These pre-approved plans would only require minimal additional engineering to account for the unique topography of sites and would significantly decrease the level of effort required of property owners in designing and permitting a JADU or ADU. Assess every two years if ADU and JADU production is meeting the Town’s 6th cycle RHNA goals. If not, offer expedited plan check for ADU and JADU applications and organize a meeting with property owners that have constructed ADUs and interested property owners to understand the challenges and provide additional resources, as feasible to encourage ADU/JADU applications. If trends indicate a potential substantial shortfall in meeting the estimated ADUs in the sites inventory, consider additional efforts to incentivize ADU production and reassess and revise the overall sites strategy for the RHNA by 2027 through adjusting ADU capacity assumptions with actual permitted units, and/or identifying additional sites for consideration to expand site capacity to the extent necessary to accommodate the RHNA.
Establish pre-approved ADU and JADU plans. Develop at least 28 ADUs affordable to “moderate-income” households and 18 ADUs to “above moderate-income” households. Assess ADU/JADU production every 2 years. If not meeting RHNA goals, provide expedited plan check and meet with property owners two times per year.
Initiate process in October 2024. Establish plans by January 2025. Assess ADU/JADU production every 2 years in March beginning in 2026. 6th Cycle Continuous
Created process to review and accept applications for pre-approved plans for ADU and JADU for listing on the town's website. Evaluating options for the town to develop pre-approved ADU Plans. Will continue throughout cycle.
Units
https://www.portolavalley.net/departments/planning-building-department/adu-jaduinformation/contact-information-additionalresources 102
Program 7-8: Update Town’s ADU ordinance regularly to
comply with State law.
Town’s ADU ordinance remains in compliance with state law.
First update 6 months after HCD’s ADU findings letter is received; review annually thereafter and update within 6 months of review. 6th Cycle Continuous Underway Other
Portola Valley Municipal Code 18.36.040 - Accessory Uses; 18.27.020 - Applicability; 18.04.151 - Dwelling unit, accessory; 17.08.120 - SB 9 residential lot split definitions.
Program 8-1: To comply with State law (SB 520), the Town adopted written Reasonable Accommodation Procedures within Chapter 18.11 of the Town’s Code of Ordinances. The Town will review approval findings for objectivity and make any necessary revisions with other zoning code amendments and rezonings in March 2024. Specifically, the Town will revise the zoning code to remove approval finding #5 and #6, related to impacts on surrounding uses, neighbors and the Town. The Town will continue to analyze existing land use controls, building codes, and permit and processing procedures to determine constraints they impose on the development, maintenance, and improvement of housing for persons with disabilities. The Town hands out informational brochures and includes information on the Towns website to inform residents of the Reasonable Accommodation Procedures.
Maintain up-to-date Reasonable Accommodation Procedures Review and revise approval findings for objectivity in March 2024. Evaluate regulations every 3 years, beginning in 2026. 6th Cycle Completed This was completed. Other
Portola Valley Municipal Code Chapter 18.11 - Reasonable Accomodation for Individuals with Disabilities Program 8-2: Due to clarifications of California law relative to transitional and supportive housing, the Town’s municipal code needs to be amended so that it is fully compliant. In order to comply, the new multi-family and mixed-use zoning districts need to allow supportive housing by-right in zones where multi-family and mixed uses are permitted, pursuant to Government Code Section 65651 (SB 745 and AB 2162).
N/A Completed prior to adoption 6th Cycle Completed Completed. Other Portola Valley Municipal Code 10.04.515 - Supportive Housing; 18.16.020 - Principal uses permited; 18.15.020 - Principal uses permited; 18.23.020 Program 8-3: To comply with State Law AB 2339, the definition for emergency shelters in the municipal code will be amended to include other interim intervention, including, but not limited to, navigation centers, bridge housing, and respite or recuperative care. The new multi-family district and mixed-use districts will allow emergency shelters by right. The zoning code will be amended to allow emergency shelters by right in religious institutions and include the following objective standards: Shelters may serve up to 10 individuals. The shelter shall be available to individuals for no more than 60 days. Extensions up to a total stay of 180 days may be permissible if no alternative housing is available. On-site management shall be provided during the hours of shelter operation. Emergency shelters may include common space for the exclusive use of the guests, and office and meeting space for the exclusive use of emergency shelter staff. On-site parking shall be provided to accommodate all staff working in the emergency shelter at any given time and shall be no more than other uses in the same zones. Lighting as described in the Portola Valley Municipal Code.
Adopt Code Amendment Complete by March 2024. 6th Cycle In Progress Partially completed. Zoning Code amendment to allow emergency shelters by right in religious institutions and include the listed objective standards was presented in Draft format to the Planning Commission on February 4, 2026 and will be presented for final review by the Planning Commission and Town Council in Spring 2026.
Other
Portola Valley Municipal Code 18.04.153 - Emergency Shelters; 18.15.020 - Principal uses Permited; 18.12.040 - Accessory use permited; 18.23.020 - Principal uses permitted.
Program 8-4: Incentivize developers through development standards concessions or fee waivers/reductions to increase the number of accessible units beyond the federal requirement of 5% for subsidized developments.
Increase accessible units beyond 5% for subsidized developments.
Incentives developed by May 2026. 6th Cycle Completed Completed. Units See: 18.34.070 - Waiver of fees.
Program 8-5: Rezone properties in Town to allow multifamily housing with a range of affordability levels and deed restrictions to ensure affordability over time. Affirmatively market the housing to households that are underrepresented in Town including Black and Hispanic households. Address fair housing contributing factors relating to a lack of affordable housing, and a lack of moderate- and high-density development.
Adopt code amendments and facilitate
construction of 253 units. Affirmatively market to underrepresented households using the strategies described in Program 1-3: Opt-in, Program 1-5: Home Sharing, and ADU Programs 7-6 and 7-7.
Complete rezoning by March 2024. Complete marketing materials to be sent at time of project approval. 6th Cycle Completed Completed. Units
Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024. 103
Program 8-6: Through collaboration with local service
providers, convene a discussion of populations that are experiencing comparatively high rates of cost burden to discuss solutions for relief. Consider a rental assistance program tailored to extremely high cost-burdened residents. This may be in coordination with ADU/JADU programs. Include Black, Indigenous and people of color in these conversations. Address fair housing contributing factors relating to a lack of affordable housing.
Decrease cost burden in Portola Valley by assisting 15 extremely high cost-burdened residents (through the strategies described in Program 1-3: Opt-in, Program 1-5: Home Sharing, and ADU Programs 7-6 and 7-7).Geographic Targeting: Townwide June 2024 Convene December 2024 consider program
6th Cycle Completed Work completed to date and will continue throughout cycle. Other portolavalley.net/departments/planning-building- depatment/housing-in-portola-calley/state-housing- element-requirements Program 8-7: Collaborate with other cities/towns and Project Sentinel, or another similar organization, to perform fair housing training for property owners, real estate agents, and tenants across the region. The training would include information on reasonable accommodation and source of income discrimination, as well as other fair housing information with emphasis on certain topics driven by housing complaint data and information from stakeholders. Participation in fair housing training will be required for approval of landlords’ business licenses. Focus enforcement efforts on race-based discrimination and reasonable accommodations, with the goal of improving knowledge about how to recognize and challenge discrimination in order to increase loans to people of color and persons with disabilities. Address fair housing contributing factors related to existing patterns of higher loan denial rates for people of color, and a lack of knowledge of fair housing laws and rights in tenants and owners.
Establish a list of property owners and real estate agents connected with the lease of multifamily housing and ADUs/JADUs. Provide written materials annually. Conduct two workshops. Connect at least 60 residents with fair housing resources and information (through the outreach strategies described in Program 1-3: Opt-in, Program 1-5: Home Sharing, and ADU Programs 7-6 and 7-7).
May 2024 Establish List of Attendees May 2026 Training workshop 1 May 2030 Training Workshop 2 6th Cycle Continuous Work completed to date and will continue throughout cycle. Other portolavalley.net/departments/planning-building- department/housing-in-portola-valley/state- housing-element-requirements Program 8-8: Create a webpage specific to fair housing including resources for residents who feel they have experienced discrimination, information about filing fair housing complaints with HCD or HUD, and information about protected classes under the Fair Housing Act. Address fair housing contributing factors related to a lack of knowledge of fair housing laws and rights in tenants and owners.
Increase participants in fair housing programs. Connect at least 60 residents with fair housing resources and information (through the strategies described in Program 1-3: Opt-in, Program 1-5: Home Sharing, and ADU Programs 7-6 and 7 7).
Establish webpage by May 2024. 6th Cycle Completed Completed. Other portolavalley.net/departments/planning-buildingdepartment/housing-in-portola-valley/statehousing-element-requirements Program 8-9: Conduct a comprehensive analysis of the Municipal Code to ensure there are no regulatory constraints (actual or perceived) to reasonable accommodation and providing housing for persons with disabilities. Address fair housing contributing factors related to a lack of knowledge of fair housing laws and rights in tenants and owners.
Increase participants in fair housing programs. Connect at least 60 residents with reasonable accommodation and fair housing resources and information (through the strategies described in Program 1-3: Opt-in, Program 1-5: Home Sharing, and ADU Programs 7-6 and 7-7). 7/19/1905 6th Cycle Not Yet Started Scheduled for 2027. Other Not Due Yet 104
Program 8-10: Update the Municipal Code to comply with
State law and the HCD Group Home Technical Advisory (December 2022): Group homes that operate as single-family residences and that do not provide licensable services should be allowed in single-family neighborhoods, subject only to the generally applicable, nondiscriminatory health, safety, and zoning laws that apply to all single-family residences. This includes homes that have more than six residents. Because these homes are not providing licensable services, they should be treated the same as other residences. Group homes that operate as single-family residences and that provide licensable services to six or fewer residents should be allowed in single family neighborhoods, subject only to the generally applicable, nondiscriminatory health, safety, and zoning laws that apply to all single-family residences. Group homes operating as single-family residences that provide licensable services to more than six residents may be subject to conditional use or other discretionary approval processes. The Town will provide flexible and efficient reasonable accommodations in these permitting processes. The Town will allow for exceptions to permitting processes to be resolved through reasonable accommodation procedures instead of conditional use procedures. In addition, any substantive requirements for these group homes will comply with the Town’s obligations to remove constraints on housing for persons with disabilities, affirmatively support it, and prevent discrimination against it.
Adopt code amendment. 7/16/1905 6th Cycle Completed Completed. Other Portola Valley Municipal Code: https://library.municode.com/ca/portola_valley/codes/code_of_ordinances?nodeId=TIT18ZO. Adopted in ORDINANCES 2024-450 and 2024-451 adopted on June 12, 2024.
Program 9-1: Work with owners of 4394 Alpine or supportive housing nonprofits to support the development of housing that serves developmentally disabled persons. The owner of the 4394 Alpine Housing Inventory Site has requested greater certainty for applicants of private affordable housing projects seeking to secure grants under the Affordable Housing Fund. This could include, but not be limited to, specific qualifying criteria, applications and application checklists, and benchmarks for allocation of funds based on unit size and/or affordability level. The owner requests that criteria is in place within 180 days of Housing Element adoption. The Town will seek to meet this timeline to the extent feasible. Create a policy for fee waivers that expressly supports Supportive Housing Projects. Explore assistance in facilitating infrastructure permitting, including coordination with external agencies (including PGE, WestBay Sanitation, and CalWater) for supportive housing projects. Rezone 4388 Alpine as mixed-use so long as the Willow Commons entitlements are considered vested and/or exempted from any conflicting provisions.
Develop policy for use of Affordable Housing Trust Fund. Receive housing development applications from nonprofit builders and/or market rate builders that include units dedicated to housing persons with disabilities. Six units developed by 2031.
Initiate 2023 Adopt Policy 2024 6 units developed 2030
6th Cycle Completed Completed. Units
Policy available at https://www.portolavalley.net/departments/planning-building-department/housing-in-portolavalley/planning-for-housing-in-portola-valley.
Adopted by Resolution No. 2936-2023 adopted on
December 13, 2023.
105
TOWN OF PORTOLA VALLEY
STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: March 11, 2026
RE: Receive Information about Current and New State Brown Act and Local Agency Official Training Requirements
RECOMMENDATION
Staff recommends that the Town Council receive an informational report on Senate Bill (SB) 707 and other recent updates to the Ralph M. Brown Act and training requirements for local officials.
BACKGROUND
Senate Bill (SB) 707 amends the Brown Act by introducing new teleconferencing requirements, detailing eligibility rules for members of legislative bodies to participate remotely, and providing enhanced accessibility for members of the public.
The new requirements take effect in two phases:
January 1, 2026: New optional teleconferencing provisions for all Brown Act bodies.
July 1, 2026: Expanded public access, two-way teleconferencing participation, and language access for “eligible legislative bodies.”
DISCUSSION
Remote participation
SB 707 revises and expands the teleconferencing options available under the Brown Act. Notably, SB 707 permits remote teleconferencing as a reasonable accommodation for a disabled member of a legislative body. To participate, the legislative member is required to participate using both audio and visual technology, unless their disability prevents them from doing so. The member would be required to disclose whether anyone 18 years or older is present in the room along with the member’s relationship to those individuals. The member’s remote participation would count as in-person attendance for all purposes, including a quorum.
The bill also consolidates standard alternative teleconference provisions into “just cause” circumstances.
In order to be permitted to teleconference for just cause, a quorum of the legislative body or committee would be required to participate in person from the meeting location identified on the agenda. The meeting minutes would reflect the specific provision of law the member relied upon to participate remotely. When participating remotely for just cause, the member would be required to always participate through both audio and visual technology during the meeting. Members are limited to a certain number of “just cause” teleconference meetings based on the number of times the legislative body meets per month, which, as applied to Town Council, would be up to five Council meetings per year.
106
SB 707 does not update traditional teleconferencing rules, which still remains an option with no limit on number of meetings.
Optional Changes for Subsidiary/Advisory Bodies
Separate from the “just cause” option, SB 707 also allows, but does not require, cities to extend remote meeting options to subsidiary or advisory bodies, as of January 1, 2026. This would only apply to the Town Council Committees. Planning Commission and Architectural & Site Control Commission (ASCC) would not be eligible because they are not purely advisory. Similarly, Finance Committee is also excluded as they have primary subject matter jurisdiction over budgets, taxes and/or related spending proposals.
For those that are eligible the following meeting requirements must be met:
One physical meeting location open to the public, with at least one staff member present and agenda posted at the physical location.
Members must appear on camera during open meetings unless a physical/mental condition or technological issue prevents it.
Teleconferencing option must be reauthorized every six months by Council.
With Council direction, staff can return with a policy fully outlining the requirements for decision on whether to implement optional teleconferencing for eligible subsidiary bodies.
Remote Public Access and Participation
Under SB 707, there are additional requirements for “eligible legislative bodies,” of which Town Council qualifies based on the population of San Mateo County (which is greater than 600,000), and must meet all provisions by July 1, 2026. Starting July 1, 2026, Town Council will be required to provide members of the public to attend Council meetings and allow public comment through a two-way telephonic or audiovisual platform. If an audiovisual platform is used, automatic captioning will also be required if the platform provides that functionality. The current practice of using Zoom fulfills these requirements and staff plans to continue to use Zoom for all meetings.
Meeting Disruption Policy
Prior to July 1, 2026, Council must approve on the regular agenda, at a noticed public hearing, a policy regarding the disruption of telephonic or internet service. This policy must include the procedures for recessing and reconvening a meeting in the event a disruption and efforts town staff will make to attempt to restore service. The policy should include the requirement that if a disruption occurs, Council must recess the meeting for at least one hour and make a good faith attempt to restore the service. Town Council may meet in closed session during this period. If service cannot be restored after reasonable effort for at least one hour, Council must make a finding and vote via roll call that good faith efforts were made in accordance with the policy and that public interest in continuing the meeting outweighs the public interest in remote public access. Staff will develop a Council Meeting Disruption Policy and return for final approval.
Language Translation and Interpretation and Public Participation SB 707 requires translation of agendas and public meetings information webpage into “applicable languages” based on the most recent American Community Survey (ACS) data of the population served. “Applicable languages” are defined as any language spoken jointly by 20% or more of an applicable population that speaks English less than “very well” according to ACS data. Staff has reviewed and, based on the criteria, Portola Valley does not meet the 20% threshold required for translation.
SB 707 also requires public agencies to reasonably assist any member of the public who wishes to translate a meeting or wishes to receive interpretation provided by another member of the public, so long 107
as the interpretation does not disrupt the meeting. Reasonable assistance may include arranging space for interpreters at the meeting location, allowing extra time during the meeting for interpretation, or ensuring that participants may use personal equipment or reasonably access commercially available interpretation services. The Town is not required to provide interpretation of meetings but may elect to do so at its discretion.
The Town will also be required to provide a physical location for members of the public to post their own additional translations of the agenda in reasonable proximity to the physical location in which Council meeting agendas are posted. Meeting agendas are posted on locked boards outside Town Hall. Staff will identify a location for the public to provide alternative translations for Council meetings and return with a policy on use of such location for Council consideration.
In addition to the above, SB 707 requires the Town to encourage residents, including those in underrepresented communities and non-English-speaking communities, to participate in public meetings.
This includes maintaining a system for electronically accepting and fulfilling requests for meeting agendas and documents through email or through an integrated agenda management platform and maintaining an accessible internet webpage dedicated to public meetings that provides information about public meetings and the steps to participate. Staff currently manage requests for through the Town Center and Clerk email addresses ([email protected] and [email protected]) or the office phone number at (650) 851-1700 and will begin updating the website to comply with SB 707 requirements.
Social Media
SB 707 removed the sunset from AB 992 (2021), which provides that legislative body members can use social media to communicate with the public but a majority cannot discuss matters within their jurisdiction via social media. Individual members cannot respond to another member’s posts, shares, etc. on matters within their jurisdiction (including likes, comments, emojis, etc.) The Town already complies with this aspect of SB 707 with its Electronic Communications Policy.
Providing copies of Brown Act
SB 707 requires that local agencies shall provide copies of the Brown Act to persons elected or appointed to a legislative body.
Removal of disruptive virtual attendees
SB 707 authorizes removal of virtual attendees causing disruption under the Brown Act. The Town must still provide warning before removal, unless behavior constitutes use of force or true threat of force.
Assembly Bill 2647
Assembly Bill (AB) 2647, which went into effect January 1, 2023, slightly modified the Brown Act’s requirements for disclosure of public records related to agenda items. The Brown Act requires writings related to an agenda item that are distributed to a majority of the members of a legislative body less than 72 hours before the meeting be made available for public inspection at the time the writing was distributed. A local agency must make the writing available for public inspection at a public office or location designated for such purpose, and the agenda must list the address of the office or location.
Under AB 2647, an agency may comply with this requirement by posting the materials on the agency’s website, so long as the following requirements are met:
1. An initial staff report or similar document containing and executive summary and the staff recommendation, if any, relating to that agenda item is made available for public inspection at the designated office or location at least 72 hours before the meeting;
2. The agency immediately posts the writing on its website in a position and manner that makes it 108
clear that the writing relates to an agenda item for an upcoming meeting;
3. The agency lists the web address of the agency’s internet website on the agendas for all meetings of the legislative body of that agency; and
4. The agency makes physical copies available for public inspection, beginning the next regular business hours for the local agency, at the designated office or location. This requirement is satisfied only if the next regular business hours of the local agency commence at least 24 hours before that meeting.
The Town complies with this requirement by posting any written responses to Councilmember questions related to agenda items that are sent to a majority of Councilmembers to the Council meeting webpage prior to the meeting.
Senate Bill 827
Senate Bill (SB) 827 updates and expands California’s mandatory training framework for local agency officials. Under existing law, AB 1234, any member of a local agency legislative body or elected official receiving any compensation, salary, stipend, or expense reimbursement, as well as designated employees, must complete two hours of ethics training every two years. SB 827 expands this requirement to include department heads and similar administrative officers. It requires officials who commence service on or after January 1, 2026, to receive their initial training within 6 months of commencing service. Local agencies must maintain ethics training records for five years, and these records are public under the California Public Records Act. By July 1, 2026, each agency with a website must post clear instructions and contact information explaining how the public may request training records.
SB 827 creates a new, standalone fiscal and financial training mandate for local agency officials. The bill requires at least two hours of fiscal and financial training every two years for officials that include:
Legislative body members
Elected officials
Governing-body appointed officials who make fiscal, budgeting, or public resource use decisions or recommendations as part of their official duties;
Employees designated by the governing body
SB 827 authorizes a local agency or an association of local agencies to contract with or otherwise collaborate with a provider of a training course to offer one or more training courses, or sets of self-study materials with tests, to its local agency officials to meet the training requirement. It requires that training courses and materials be developed in consultation with experts in local government finance, as specified. Courses must also issue proof of participation for purposes of complying with specified recordkeeping requirements
FISCAL IMPACT
There is no fiscal impact with this report.
109
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn, alternate PCE Board Member DATE: March 11, 2026
RE: 02/26/2026 Peninsula Clean Energy Committee Meeting
BACKGROUND
Action Items
Letters in support of PCE sponsored bills will be sent to board members to coordinate with their councils.
Scheduling for the change to the JPA agreement name for PCE for a future council meeting.
Investigate participate with Gov PV for solar and battery storage project in Town.
Board member participation in Cal-CCA in Sacramento May 12-14 – Let Nelly know by next Thursday if attending to get early bird registration.
Notes
Director’s report
Gov PV – 24 solar/microgrid sites to go live soon for a total of 36 sites plus 5 more sties in the pipeline.
Planning retrofits for adding batteries to these projects.
Ebike program amendments – rebate applications have risen 3x over the past year.
Budget billing program – smoothing effect on bills available – 8000 customers – went live in February.
Aligns with PGE program.
State and Federal Legislative Update
Election – affordability issues
Cal CCA sponsored bills
AB 1761 PCIS data transparency
SB 1138: Resource Adequacy Requirements – allows trading flexibility Letters of support will be provided and cities asked to support the bills.
AB2111 (cosponsoring with PCE): Transmission planning : seeks to improve future scenario planning Tariffs: 10% rate for 150 days – risk premium renegotiations in case of tariff refunds Permitting reform stalled
Prohibited foreign entity (PFE) update
110
EPA GHG endangerment finding repealed by administration Data Centers: Ratepayer protection pledge
Meetings being scheduled with all agencies for changes to the JPA reflecting change of name to Westlight Energy. Reach out to Mark at PCE to schedule the agenda item at a Council meeting.
SM CC District Sustainability Hub : March 4 ribbon cutting at SM Community College Community Feedback Forum : March 4 in HMB
CAISO tour in May 1 in Folsom
Cal CCA Annual Conference: May 12-14 in Sacramento - early bird by next Thursday if attending.
Community Solar
Benefits
Solar PV system between 1-20 MW
Virtual assignment of the benefits to the customer
Enables customers who cannot install solar on their rooftop.
Reduces the need for transmission lines
Challenges:
Missing middle between in front of meter and behind the meter Resource development tends to be more expensive as located closer to urban centers.
Typically requires public mandate and funding
DAC-GT Green tariff program (Disadvantaged communities) to increase solar for income-qualified customers DACs
Cost recovery for PCE for installation and based on rebates to customers.
PCE got 6 MW of capacity.
3MW Dos Palos project near Los Banos and came online in March 2025.
Started another RFP for another project for solar and battery.
CPUC allows PCE to serve customers with interim resources from other generation projects. PCE has contracted with MCE to cover the resources.
Customer eligibility: PCE customer in a DAC (disadvantaged area community) in PCE’s service area, income qualified, DAC identified with high pollution burden. Current DACs: Los Banos, SSF, RC, SM, EPA, SB. Customers are auto-enrolled based on lottery program up to program cap and remain up to 20 years. Get 20% off electric generation bill in addition to Care Fera plan. Lose enrollment when customer moves. 50 new customers per month due to churn. Arrearage management plan get priority for new open spots. 2600 low-income customers enrolled. $2.5 m customers savings. Save about $330 per year. CPUC refunds the $2.5 m to PCE. Funded through PPP (public purpose program) funds. 1300 on waitlist. Care Fera enrollment through PGE.
Power resource project. 20 years contract – 3 acres – developer owns it.
Get interim energy from Marin Clean Energy (MCE) Goose Lake facility in Lost Hills– get about 40% costs recovered. Changing the capacity allocation from 6MW to 3MW and changing the duration to 111
2030.
Board approved the amended contract with MCE for interim resources for DAC Green Program.
Selection of Board of Directors:
Marty Medina (San Bruno) elected Chair and Leslie Ragsdale (Hillsborough) elected Vice Chair.
PCE has saved customers $220 Million over the past 10 years. 112
TOWN OF PORTOLA VALLEY
LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Councilmember Rebecca Flynn
DATE: March 11, 2026
RE: 03/03/2026 Conservation Committee Meeting
BACKGROUND
Action Items
1. Dates for Annual report vs fiscal year budgets.
2. Provide information on location of YouTube recordings of Conservation Committee meetings on CC section of website and location of official documents (Govt>document archives) Notes
1. Date for Conservation Committee presentation to Town Council is March 11.
2. Committee worked on their presentation
a. Background attachments: Wildlife friendly fencing changes, fence guidelines, open space maintenance.
b. Committee approved the slides with minor typo/text changes, changes discussed, and budget recommendations
3. April meeting CC will follow up with budget for fy 2026-2027
4. New subcommittee on metrics and outcome driven work, presentation by Chris in April
5. Judy and CC member met with Planning Director – planning for more linear improvements to the municipal code.
6. Tip of the Month – local nesting birds. Megan looking for photos of nests.
7. Blooming now—Nona considering ceanothus, hound’s tongue, friend or foe (oxalis – in November), garden vs trail, no water vs watered, bush poppy (Dendromecon), western redbud
8. Corte Madera school field visits – Nona, Marianne, Sarah met with Jeff – maintenance mgr of school district about herbicide and rodenticide usage on fields – herbicides (invasive weeds) rodenticides (rodents chewing wires in engines (Vit D3), gophers). Only use in small areas. Safety of students most important. Cooperation with community: Campus open on weekends – issue of dogs damaging the fields when wet. Outside fence difficult to remove. Want to plant ground cover to avoid weeds. CC to provide ideas. Engineered swale not working and lights coming on at night.
Upcoming work: Soccer field will be replaced with a new field with track causing campus to be closed for significant amount of time. School district interested in good relations with the Town and neighborhood.
9. Town Manager: CC very helpful to the Town on evaluating projects and urgent cases. Go Native contract on field maintenance. Sent CC out to evaluate fencing on Spring Down. Ladera Church voted to approved Habitat to Humanity project. CC evaluated school projects.
10. Report of Nature and Science liaison: entire N&S committee reached out personally to all their contacts to encourage families and kids to come to their event which was very successful and well attended. Considering a video project for fall.
11. California Native Plant Month – Judy provided a document of planned ideas. Native Plant walks 113
planned. More Jasper Ridge walks planned in addition to April 1 PVWalks which are fully booked already. Brook Coffee is going to do some lesson planning for schools. Almanac article on Woodside and PV schools and Native Plant month. Library to exhibit books on native plants. PV garden club planning something. Table at PV farmer’s markets on native plants. Weekly posts with Eliza. Publicize other wildflower walks - Huddart and Edgewood. Woodside native plant sale, Hidden Villa plant sale, Grassroots ecology.
12. Chris creating a repository of CC documents for the committee. Conservation Committee approved creation of the repository.
13. Broom Pull – Boy scouts coming – have addresses. Sunday 9-noon, March 15 114