Agenda packet, regular meeting — Portola Valley City Council, June 10, 2026

TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, June 10, 2026
7:00 PM
MAYOR: Craig Taylor
VICE MAYOR: Mary Hufty
COUNCILMEMBERS: Rebecca Flynn, Judith Hasko, Helen Wolter

A G E N D A
HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation.

In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances.

Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at [email protected]. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.

VIRTUAL PARTICIPATION VIA ZOOM
To access the meeting by computer:
https://us06web.zoom.us/j/85661031107?pwd=XBbPrv9WKnql1xOByNvR6a5i74XjuR.1 Webinar ID: 856 6103 1107
Passcode: 048294
To access the meeting by phone:
1-669-900-6833 or 1-888-788-0099 (toll-free)
Mute/Unmute - Press *6 / Raise Hand - Press *9
1 Councilmember Rebecca Flynn will be participating remotely from 64 Fidippidou Street, Paralia Marathona, 19007 Greece

1. CALL TO ORDER

2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL

3. PRESENTATIONS / PROCLAMATIONS
a. Proclamation for LGBTQIA+ Pride Month

4. TOWN MANAGER REPORT

5. ORAL COMMUNICATIONS

6. CONSENT AGENDA
a. Approve Regular Meeting Minutes of May 27, 2026
b. Approve June 10, 2026 Warrant List
c. Authorize the Town Manager to Enter into a Memorandum of Understanding (MOU) for the San Mateo County Regional Electric Vehicle (EV) Charging Project d. Approve and Authorize the Mayor to Sign Notices of Support from the Town of Portola Valley for Assembly Bill 1941 (Organized Metal Theft) and Senate Bill 1266 (Crimes: Theft) e. Adopt a Resolution Approving an Amendment to the Master Fee Schedule f. Adopt a Resolution Amending the Salary Schedule to Reflect a Cost-of-Living Adjustment of

2.5% and the Addition of Finance Manager, Accountant I, and Senior Development Review Technician/Building Inspector Positions

7. REGULAR AGENDA
a. Reauthorizing the Town Treasurer as the Authority for Management of the Town’s Investment Programs
b. Provide Update and Receive Direction on the Proposed FY26-27 Budget c. Consider and Adopt Policies Regarding Service Disruption During Town Council Meetings and Public Posting Board for Translated Agendas
d. Consider Adoption of a Resolution Adopting a Town Council Subsidiary Body Meeting Policy

8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS a. 06/02/2026 SFO Airport Roundtable Meeting Liaison Memo

9. ADJOURNMENT
There are no written materials, and the Town Council does not take action under this agenda item.

Persons wishing to address the Town Council on any not on the agenda or related to Presentations/Proclamations or the Town Manager Report subject may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes.

Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item. 2 The next Regular Town Council meeting will be held on June 24, 2026 at 7:00 p.m.

Land Acknowledgement:

The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 PROCLAMATION

Honoring June 2026
LGBTQIA+ Pride Month
WHEREAS, June is recognized nationally and internationally as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQIA+) Pride Month, a time to celebrate the contributions of LGBTQIA+ individuals and to honor the history of the movement for equality and dignity; WHEREAS, the San Francisco Bay Area has been a historic center of LGBTQ+ culture, advocacy, and leadership, and Portola Valley proudly shares in that legacy as a welcoming and affirming community;
WHEREAS, inclusive, affirming communities are safer, stronger, and more vibrant for all residents, and the Portola Valley Council affirms its commitment to the dignity and equal treatment of every person regardless of sexual orientation or gender identity; WHEREAS, the diversity of the LGBTQIA+ community enriches the cultural fabric of our town and contributes to the vibrancy and resilience of our shared civic life; and WHEREAS, Pride Month serves not only as a celebration but as a reminder that the work of building an equitable and just community continues, and that local government has a meaningful role to play in that effort;
NOW, THEREFORE, BE IT RESOLVED that the Town Council of Portola Valley hereby proclaims June 2026 as LGBTQIA+ Pride Month in Portola Valley, California; BE IT FURTHER RESOLVED that the Portola Valley Council reaffirms its commitment to fostering a community where every resident — regardless of sexual orientation, gender identity, or gender expression — is treated with respect, dignity, and full equality under local law and policy;
NOW, THEREFORE, BE IT PROCLAIMED, that I, CRAIG TAYLOR, Mayor, Town of Portola Valley, do hereby proclaim the month of June 2026, as Pride Month in the Town of Portola Valley and encourage residents to engage in acts of compassion, learning, and unity in support of all members of our community.

Dated this 10
th day of June 2026.

___________________________
Craig Taylor, Mayor

4 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: June 10, 2026
RE: Approve Regular Meeting Minutes of May 27, 2026

RECOMMENDATION
Staff recommends Town Council review and approve the May 27, 2026 regular meeting minutes.

ATTACHMENTS

1. 05-27-2026 Council Regular Meeting Minutes
5 Volume 47
May 27, 2026

Page 1 ends

PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – MAY 27, 2026

1. CALL TO ORDER
Mayor Taylor called the meeting to order at 7:01 p.m. Roll call was taken by the Clerk.

Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor

Absent: None
Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Tony McFarlane, Planning and Building Director Sarah Cawrse, Town Clerk Veronica Dao

2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL

3. PRESENTATIONS / PROCLAMATIONS - None

4. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
 Planning and building updates
 Housing Element Amendment and implementation work
 Joint Council and Planning Commission study session June 10  Joint Planning Commission and ASCC study session June 17 Councilmember Flynn joined remotely at 7:09 p.m.

Town Attorney Engberg confirmed remote attendance for Councilmember Rebecca Flynn, participating from 249 Cruisille, 69620 Theizé, France.

5. ORAL COMMUNICATIONS
Mayor Taylor invited public comment.

Public Comment
 Bob Bauer
 Betsy Morgenthaler
 Marjory Ruiz
 Rita Comes
6 Volume 47
May 27, 2026

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6. CONSENT AGENDA
Mayor Taylor invited public comment. None were received.

Consent Agenda items 6d, 6e, and 6f were pulled for separate discussion and action.

Motion and second (Hufty, Hasko) to approve Consent Agenda items 6a – 6c. The motion carried unanimously by roll call vote.

Motion and second (Hasko, Wolter) to approve Consent Agenda item 6d. The motion carried unanimously by roll call vote.

Motion and second (Hufty, Wolter) to approve Consent Agenda item 6e. The motion carried unanimously by roll call vote.

Motion and second (Hasko, Hufty) to approve Consent Agenda item 6f. The motion carried unanimously by roll call vote.
a. Approve Special Meeting Minutes of April 22, 2026
b. Approve Regular Meeting Minutes of April 22, 2026
c. Approve Warrant List for May 13, 2026
d. Approve and Authorize the Mayor to Execute and Amendment to the Current Animal Control Services Agreement between the County of San Mateo and Cities/Towns for a Three-Year Term Beginning July 1, 2026 e. Consider Waiving Further Reading and Adopting Ordinance No. 2026-455 Amending the Town Zoning Code (Title 18 of the Portola Valley Municipal Code) to add Chapter 18.25 Standards for Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) and Chapter 18.82 Indemnification of Town; and by Amending Section 18.36.040 Accessory Uses and Determining the Project is Exempt Under the California Environmental Quality Act.
f. Approve and Authorize the Mayor to Execute an Amendment to the Current Professional Consultant Services Agreement for On-Call Planning, Building, Code Enforcement, and Engineering Services with CSG, Inc.

7. PUBLIC HEARING
a. Hold a Public Hearing and Consider Adoption of Resolution Adopting the Master Fee Schedule Update
Assistant Town Manager McFarlane and Courtney from Matrix Consulting Group presented the item.

Mayor Taylor invited public comment.

Public Comment
7 Volume 47
May 27, 2026

Page 3 ends

 Cindy Rowe
 Karen Askey
 Marianne Plunder
 Nona Chiariello
 Bob Adams
 Patty Dewes
 Rita Coes
 Kristi C.

Council took a short break at 10:00 p.m. and returned at approximately 10:07 p.m.

Council asked questions and discussed the item.

Motion and second (Taylor, Hufty) to approve the fee schedule with the following changes:
 $45 for business license
 $450 for solar permit
 $250 for tree permit
 Remand recreation fees to Parks & Recreation
The motion carried unanimously by roll call vote.

Motion and second (Wolter, Hufty) to continue the parks and recreation fees to a date certain of June 24. The motion carried unanimously by roll call vote.

8. REGULAR AGENDA
a. Provide Update and Receive Direction for Town Committees Funding Requests for Fiscal Year 2026-27
Assistant Town Manager McFarlane presented the item.

Mayor Taylor invited public comment.

Public Comment
 Nan Shostak
 Patty Dewes
 Kristi C.

Council discussed the item and provided direction.

No formal action was taken.
8 Volume 47
May 27, 2026

Page 4 ends

b. Provide Update and Receive Direction for Not-for-Profit Agency Funding Requests for Fiscal Year 2026-27
Assistant Town Manager McFarlane presented the item.

Mayor Taylor invited public comment.

Public Comment
 Danna Breen
Council discussed the item and provided direction.

No formal action was taken.
c. Consider Adoption of a Resolution Approving and Updated Salary Schedule, New Job Descriptions for Accountant I/II, Finance Manager, Senior Development Review Technician/Building Inspector, and Workforce Plan for Fiscal Year 2026-27 Assistant Town Manager McFarlane presented the item.

Mayor Taylor invited public comment. None were received.

Council asked questions and discussed the item.

Motion and second (Hufty, Wolter) to approve the salary schedule and workforce plans as is. The motion carried 3-2, by roll call vote, with Councilmember Flynn and Mayor Taylor voting no.

Council pushed off the remaining items of the agenda to a later date and moved ahead to adjournment.
d. Receive Update from the Town Council Ad Hoc Subcommittee to Identify Alternative Legal Counsel to Advise the Town Regarding Midpeninsula Regional Open Space District’s Proposed Lower Barn Project and Hawthorns Historic Complex Property e. Consider Appointment of a Town Council Ad Hoc Subcommittee to Research Options to Work Directly with the Midpeninsula Regional Open Space District Regarding the Hawthorns Property
9 Volume 47
May 27, 2026

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9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES

REPORTS

10. ADJOURNMENT
The meeting adjourned at 12:13 a.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its June 10, 2026 regular meeting. 10 ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Anthony McFarlane, Assistant Town Manager
DATE: June 10, 2026
RE: Approve Warrant List for June 10, 2026.

RECOMMENDATION:

Review and accept the Warrant List for June 10, 2026:

REPORT SUMMARY
The following table lists warrant activity by date, tracks starting and ending warrant numbers, and total amount of warrants issued.

The following table lists payments by fund.

Date
Ending
Warrant #
Warrant 6/10/2026 6048 6087 40 182,948.51 6/11/2026 5/27/2026 6047 Attached are Warrant Lists for:

Prior Warrant List
Type of Warrant Date
Starting
Warrant #
Ending
Warrant #
Total
Warrants Amount
Warrants
Released
Date Fund Amount
5/27/2026 101-General Fund 135,305.23
5/27/2026 205-Library Fund 178.62
5/27/2026 206-Gas Tax Fund 1,550.00
5/27/2026 221-Park In-lieu Fund 4,761.70
5/27/2026 222-Inclusion In-lieu Fund 29,660.58
5/27/2026 401-Capital Projects 4,644.60
5/27/2026 701-Customer Deposits 6,847.78
Total $ 182,948.51
Payments by Fund

TOWN OF PORTOLA VALLEY

STAFF REPORT

TOWN OF PORTOLA VALLEY
11 The following table lists the warrants issued as EFT/ACH payments. EFT/ACH payments are recurring payments for contributions related to retirement and deferred compensation, workers’ compensation premiums, and utilities, etc.

The following table lists the warrants that were voided and the reason for the voided transaction.

The following table lists the warrants issued outside of the scheduled warrant list cycle for various reasons, such as processing error, reissuing a voided check, or employee separation.

DISCLOSURE
For additional information on any item disclosed in this report, please contact the Finance department directly at [email protected].

ATTACHMENTS

1. 06/10/2026 Warrant List Certification
Date Warrant # Issued to Fund Dept Purpose Amount
6/10/2026 6051 Cal Water Services 101 Various May Water Utility $ 4,122.42 6/10/2026 6054 Granicus 101 610 6,734.32
6/10/2026 6055 Missionsquare Retirement 101 Various May 31 Contributions 2,458.87 6/10/2026 6059 Navia Benefit Solutions 101 Various May 31 Contributions 562.50 6/10/2026 6061 PG&E 101 610 April/May Utility 418.55
6/10/2026 6065 State Compensation Insurance 101 120 Jun W/C Premium 2,212.58 6/10/2026 6066 Verizon Wireless 101 610 May Phone Service 861.51 6/10/2026 6072 Stepford 101 610 May IT Services 4,551.50 6/10/2026 6074 Shute, Mihaly & Weinberger, LLC 101 125 May Legal Services 56,496.62 6/10/2026 6076 Amazon 101 610 May Office Supplies 196.75 6/10/2026 6077 Leaf Capital Funding 101 610 June Copier Lease 468.62 6/10/2026 6039 San Mateo Daily Journal 101 610 Public Hearing Notices 1,008.00 6/10/2026 6081 Interwest Consulting 4070 510 Road Resurfacing 4,070.00 $ 84,162.24
Warrants issued as ACH/EFT
Total
Date Warrant No Issued To Fund Dept Purpose Amount
$ -
Warrants Voided and Reissued
Total
Date Warrant No Issued To Fund Dept Purpose Amount
$ -
Warrants Issued Outside of a Scheduled Warrant List
Total
Date Warrant No Issued To Fund Dept Purpose Amount
$ -
Disclosure
Total
12 TOWN OF PORTOLA VALLEY
Warrant Disbursement Journal
June 10, 2026
Claims totaling $182,948.51 having been duly examined by me and found to be correct are hereby approved and verified by me as due bills against the Town of Portola Valley. Date _____________________________ ________________________________ Anthony McFarlane, Assistant Town Manager
Motion having been duly made and seconded, the above claims are hereby approved and allowed for payment. Signed and sealed this (Date) _____________________ _______________________________ _________________________________ Darcy Smith, Town Manager Craig Taylor, Mayor 13 apachreg Town of Portola Valley mmagahiz 06/04/2026 14:03 Page 1 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date TypeChecks for Cash Account: 910-11011-000 6048 55 BILL HAMILTON ROOFING 1,000.00 06/10/266049 60 BONNIE CRATER 503.32 06/10/266050 72 CA DEPT OF INDUSTRL RELATIONS 225.00 06/10/266051 78 CALIFORNIA WATER SERVICE CO 4,122.42 06/10/26 EFTPS6052 125 CONNIE STACK 1,040.00 06/10/266053 142 DAILY JOURNAL CORPORATION 180.55 06/10/266054 200 GRANICUS 6,734.32 06/10/26 ACH6055 218 MISSIONSQUARE RETIREMENT 2,458.87 06/10/26 EFTPS6056 224 INFORMATION STATION SPECIALIST 718.80 06/10/266057 269 KATHY WADDELL 3,304.00 06/10/266058 324 MIRANDAS LANDSCAPE 4,374.00 06/10/266059 330 NAVIA BENEFIT SOLUTIONS 562.50 06/10/26 EFTPS6060 330 NAVIA BENEFIT SOLUTIONS 200.00 06/10/266061 367 PG&E 418.55 06/10/26 EFTPS6062 387 RELIABLE FIRE EXTINGUISHER CO 835.00 06/10/266063 429 SHELLY SWEENEY 1,540.00 06/10/266064 431 SIERRA PACIFIC TURF SUPPLY INC 200.00 06/10/266065 448 STATE COMP INSURANCE FUND 2,212.58 06/10/26 EFTPS6066 489 VERIZON WIRELESS 861.51 06/10/26 EFTPS6067 518 GOT GOPHERS? 1,050.00 06/10/266068 545 W H DEMPSEY ENGINEERING LLC 1,550.00 06/10/266069 650 CRAIG TAYLOR 1,397.32 06/10/266070 698 MIA DIGIOVANNI 3,000.00 06/10/266071 730 URBAN PLANNING PARTNERS INC 30,309.88 06/10/266072 860 STEPFORD 4,551.50 06/10/26 ACH6073 914 UNITED MECHANICAL INC 2,301.00 06/10/266074 1016 SHUTE, MIHALY & WEINBERGER LLP 56,496.62 06/10/26 ACH6075 1091 BOUCHER LAW, PC 22,545.70 06/10/266076 1152 AMAZON CAPITAL SERVICES, INC 196.75 06/10/26 EFTPS 6077 1195 LEAF CAPITAL FUNDING, LLC 468.62 06/10/26 EFTPS6078 1204 SHUMS CODA ASSOCIATES 12,450.00 06/10/266079 1214 SAN MATEO DAILY JOURNAL 1,008.00 06/10/26 ACH6080 1221 ZOTTS LLC 100.00 06/10/266081 1250 INTERWEST CONSULTING GROUP INC 4,070.00 06/10/26 ACH6082 1289 DOM FELLOWSHIPS 100.00 06/10/266083 1294 ANDREW CHARLES CANAPARY 3,000.00 06/10/266084 1341 CALA 4,761.70 06/10/266085 1342 NOECON, INC 1,000.00 06/10/266086 1343 RE ROOFING AND CONSTRUCTION, I 1,000.00 06/10/266087 1344 LEILA MEHRA 100.00 06/10/26 14 apachreg Town of Portola Valley mmagahiz 06/04/2026 14:03 Page 2 Check Register
Check Vendor Vendor Name Check Check BW CheckNumber Number Amount Date Type Check totals: 98,786.27ACH totals: 72,860.44EFTPS totals: 11,301.80Wire transfer totals:Payment Manager totals:GRAND TOTALS 182,948.51Check totals: 98,786.27ACH totals: 72,860.44EFTPS totals: 11,301.80Wire transfer totals:Payment Manager totals:GRAND TOTALS 182,948.51 15 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 1 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 101 Dept Balance SheetDOM FELLOWSHIPS 101-21052-000-000000 Deposit Refund - 100.00 6082 06/10/26 Picnic Spaces LEILA MEHRA 101-21052-000-000000 Deposit Refund - 100.00 6087 06/10/26 Picnic Field RentalMISSIONSQUARE RETIREMENT 101-21036-000-000000 Deferred Comp - May 2,458.87 6055 06/10/26 31, 2026
NAVIA BENEFIT SOLUTIONS 101-21033-000-000000 Navia Benefit 562.50 6059 06/10/26 05/31/2026
ZOTTS LLC 101-21052-000-000000 Deposit Refund - 100.00 6080 06/10/26 Ford Field Rental --------------
Fund 101 Dept Total 3,321.37
Fund 101 Dept 110 Town CouncilCRAIG TAYLOR 101-65012-110-000000 Reimbursement 1,347.32 6069 06/10/26 -CalCitiesConference, Travel,Lodging CRAIG TAYLOR 101-65012-110-000000 Reimbursement 50.00 6069 06/10/26 -CalCitiesFinancial Training
--------------
Fund 101 Dept 110 Total 1,397.32
Fund 101 Dept 115 Town CommitteesBONNIE CRATER 101-62324-115-000000 Reimbursement - 26 503.32 6049 06/10/26 Banner printing for Wildlife Day
--------------
Fund 101 Dept 115 Total 503.32
Fund 101 Dept 120 Town ManagerSTATE COMP INSURANCE FUND 101-55033-120-000000 Premium Charge 2,212.58 6065 06/10/26 Policy Term 6/06/26-7/06/26
--------------
Fund 101 Dept 120 Total 2,212.58
Fund 101 Dept 125 Town Attorney
16 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 2 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
BOUCHER LAW, PC 101-62052-125-000000 01/01/26-01/31/26 22,545.70 6075 06/10/26 Legal Services
SHUTE, MIHALY & WEINBERGER LLP 101-62032-125-000000 Apr Legal Service 30,288.12 6074 06/10/26 101-62032-125-26ELCT 8,176.61 6074 06/10/26101-62032-125-000000 2,948.31 6074 06/10/26 --------------
Fund 101 Dept 125 Total 63,958.74
Fund 101 Dept 130 Town ClerkGRANICUS 101-65012-130-000000 Granicus Encoder 2,544.00 6054 06/10/26 Hardware, OnlineTraining
--------------
Fund 101 Dept 130 Total 2,544.00
Fund 101 Dept 310 Planning DivisionSHUMS CODA ASSOCIATES 101-62099-310-000000 Sr Permit Tech 6,225.00 6078 06/10/26 Services providedby SCA for Apr
URBAN PLANNING PARTNERS INC 101-62099-310-000000 PV Safety Element 11,310.50 6071 06/10/26 Update- Apr 2026
--------------
Fund 101 Dept 310 Total 17,535.50
Fund 101 Dept 320 Building DivisionSHUMS CODA ASSOCIATES 101-62099-320-000000 Sr Permit Tech 6,225.00 6078 06/10/26 Services providedby SCA for Apr
--------------
Fund 101 Dept 320 Total 6,225.00
Fund 101 Dept 410 Community HallANDREW CHARLES CANAPARY 101-63013-410-000000 SPRING 2026 Classes 3,000.00 6083 06/10/26CONNIE STACK 101-63013-410-000000 SPRING 2026 Classes 1,040.00 6052 06/10/26KATHY WADDELL 101-63013-410-000000 SPRING 2026 Classes 3,304.00 6057 06/10/26MIA DIGIOVANNI 101-63013-410-000000 SPRING 2026 Classes 3,000.00 6070 06/10/26RELIABLE FIRE EXTINGUISHER CO 101-61051-410-000000 Fire Extinguisher 185.73 6062 06/10/26 Expenditure SHELLY SWEENEY 101-63013-410-000000 SPRING 2026 Classes 1,540.00 6063 06/10/26 --------------
Fund 101 Dept 410 Total 12,069.73
17 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 3 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
Fund 101 Dept 420 Field RentalsGOT GOPHERS? 101-61055-420-000000 Town Fields Gopher 1,050.00 6067 06/10/26 Trapping- May 2026 MIRANDAS LANDSCAPE 101-61055-420-000000 May Rossotti Field 2,268.00 6058 06/10/26 Landscape Services MIRANDAS LANDSCAPE 101-61055-420-000000 May Landscape 2,106.00 6058 06/10/26 ServicesSIERRA PACIFIC TURF SUPPLY INC 101-61055-420-000000 Soil Test 200.00 6064 06/10/26 --------------
Fund 101 Dept 420 Total 5,624.00
Fund 101 Dept 510 Public WorksCA DEPT OF INDUSTRL RELATIONS 101-65014-510-000000 Dept of Industrial 225.00 6050 06/10/26 Relations- Dues 2026 RELIABLE FIRE EXTINGUISHER CO 101-62011-510-000000 Fire Extinguisher 470.65 6062 06/10/26 Expenditure UNITED MECHANICAL INC 101-62011-510-000000 HVACR Test Certify 2,301.00 6073 06/10/26 Backflow Devices May26
--------------
Fund 101 Dept 510 Total 2,996.65
Fund 101 Dept 610 Non-DepartmentalAMAZON CAPITAL SERVICES, INC 101-62306-610-000000 HP Printer 196.75 6076 06/10/26CALIFORNIA WATER SERVICE CO 101-62022-610-000000 Water Service 4,018.70 6051 06/10/26 4/14/26 - 5/11/26,6/1/26-6/30/26
101-62022-610-000000 62.23 6051 06/10/26101-62022-610-000000 41.49 6051 06/10/26 DAILY JOURNAL CORPORATION 101-62309-610-000000 Council Master Fee 180.55 6053 06/10/26 Schedule HRG Noticeof Hearing GRANICUS 101-62306-610-000000 Granicus Encoder 4,190.32 6054 06/10/26Hardware, OnlineTraining INFORMATION STATION SPECIALIST 101-62305-610-000000 StreamCAST Service 718.80 6056 06/10/26 & SSL EncryptionUpgrade LEAF CAPITAL FUNDING, LLC 101-62307-610-000000 Toshiba Printer 468.62 6077 06/10/26Copy Lease NAVIA BENEFIT SOLUTIONS 101-55025-610-000000 May 2026 Monthly Fe 200.00 6060 06/10/26PG&E 101-62022-610-000000 PG&E JUN Stmt 378.26 6061 06/10/26 101-62022-610-000000 .99 6061 06/10/26
101-62022-610-000000 39.30 6061 06/10/26
18 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 4 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
SAN MATEO DAILY JOURNAL 101-62309-610-000000 Advertisement May - 1,008.00 6079 06/10/26 Charter Public STEPFORD 101-62046-610-000000 Monthly Service 3,920.00 6072 06/10/26 Charges 06/01/2026THRU 06/30/2026
STEPFORD 101-62305-610-000000 Veeam Backup and 631.50 6072 06/10/26 Replication for Disaster Recovery -Jun 26
VERIZON WIRELESS 101-62021-610-000000 May Cellular 861.51 6066 06/10/26 --------------
Fund 101 Dept 610 Total 16,917.02
--------------
Fund 101 Total 135,305.23
Fund 205 Dept 510 Public WorksRELIABLE FIRE EXTINGUISHER CO 205-62011-510-000000 Fire Extinguisher 178.62 6062 06/10/26 Expenditure --------------
Fund 205 Dept 510 Total 178.62
--------------
Fund 205 Total 178.62
Fund 206 Dept 510 Public WorksW H DEMPSEY ENGINEERING LLC 206-61016-510-000000 Mow Springdown Open 1,550.00 6068 06/10/26 Space May 26
--------------
Fund 206 Dept 510 Total 1,550.00
--------------
Fund 206 Total 1,550.00
Fund 221 Dept 720 Parks & FieldsCALA 221-72011-720-FFBATH CIP Project Ford 4,761.70 6084 06/10/26 Field Restroom & Amenities
--------------
Fund 221 Dept 720 Total 4,761.70
19 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 5 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
--------------
Fund 221 Total 4,761.70
Fund 222 Dept 125 Town AttorneySHUTE, MIHALY & WEINBERGER LLP 222-62032-125 Apr Legal Service 10,661.20 6074 06/10/26 --------------
Fund 222 Dept 125 Total 10,661.20
Fund 222 Dept 310 Planning DivisionURBAN PLANNING PARTNERS INC 222-62099-310 PVHE2 Housing 18,999.38 6071 06/10/26 Element AmendmentsFeb-Apr 26
--------------
Fund 222 Dept 310 Total 18,999.38
--------------
Fund 222 Total 29,660.58
Fund 401 Dept 125 Town AttorneySHUTE, MIHALY & WEINBERGER LLP 401-62032-125-VOTRBR Apr Legal Service 574.60 6074 06/10/26 --------------
Fund 401 Dept 125 Total 574.60
Fund 401 Dept 710 Roads & Right-of-WayINTERWEST CONSULTING GROUP INC 401-74011-710-RESURF Annual St 4,070.00 6081 06/10/26 Resurfacing FY25-262025-PW01
--------------
Fund 401 Dept 710 Total 4,070.00
--------------
Fund 401 Total 4,644.60
Fund 701 Dept 340 Customer DepositsBILL HAMILTON ROOFING 701-62325-340 Deposit Refund - 1,000.00 6048 06/10/26 600 Westridge DrNOECON, INC 701-62325-340 Deposit Refund - 1,000.00 6085 06/10/26 20 apackfnd2 Town of Portola Valley mmagahiz 06/04/2026 14:04 Page 6 Checks by Fund - 06/10/26 to 06/10/26
Vendor Name Account Invoice Invoice Amount Check Check
Compressed Description Number DateFormatted
147 Goya Rd
RE ROOFING AND CONSTRUCTION, I 701-62325-340 Deposit Refund - 10 1,000.00 6086 06/10/26 Cordova Ct
SHUTE, MIHALY & WEINBERGER LLP 701-62033-340 Apr Legal Service 3,847.78 6074 06/10/26 --------------
Fund 701 Dept 340 Total 6,847.78
--------------
Fund 701 Total 6,847.78
--------------
**** Grand Total 182,948.51
* * * End of Report * * *
21 .
apapdinv2 mmagahiz Town of Portola Valley Page 1
14:03 06/04/26 Paid Invoices by Date
From: 06/10/2026 to 06/10/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 55 BILL HAMILTON ROOFING
06/10/26 6048 Deposit Refund - 600 Westridge Dr 1,000.00 1,000.00 BLDR0063-2026 Vendor: 60 BONNIE CRATER
6049 Reimbursement - 26 Banner printing for Wildlife Day 503.32 503.32 FRRC-26-3 Vendor: 72 CA DEPT OF INDUSTRL RELATIONS
6050 Dept of Industrial Relations- Dues 2026 225.00 225.00 E2286030SJ Vendor: 78 CALIFORNIA WATER SERVICE CO
6051 Water Service 4/14/26 - 5/11/26, 6/1/26-6/30/26 4,122.42 4,122.42 JUN-2026 Vendor: 125 CONNIE STACK
6052 SPRING 2026 Classes 1,040.00 1,040.00 SPRING-2026
Vendor: 142 DAILY JOURNAL CORPORATION
6053 Council Master Fee Schedule HRG Notice of Hearing 180.55 180.55 B4041661 Vendor: 200 GRANICUS
6054 Granicus Encoder Hardware, Online Training 6,734.32 6,734.32 228273 Vendor: 218 MISSIONSQUARE RETIREMENT
6055 Deferred Comp - May 31, 2026 2,458.87 2,458.87 MAY-202631 Vendor: 224 INFORMATION STATION SPECIALIST
6056 StreamCAST Service & SSL Encryption Upgrade 718.80 718.80 080-2605 Vendor: 269 KATHY WADDELL
6057 SPRING 2026 Classes 3,304.00 3,304.00 SPRING-2026
Vendor: 324 MIRANDAS LANDSCAPE
6058 May Rossotti Field Landscape Services 4,374.00 2,268.00 3205 May Landscape Services 2,106.00 3275
Vendor: 330 NAVIA BENEFIT SOLUTIONS
6059 Navia Benefit 05/31/2026 562.50 562.50 05312026
Vendor: 330 NAVIA BENEFIT SOLUTIONS
6060 May 2026 Monthly Fee 200.00 200.00 11086674
Vendor: 367 PG&E
6061 PG&E JUN Stmt 418.55 418.55 JUN-2026
Vendor: 387 RELIABLE FIRE EXTINGUISHER CO
22 .
apapdinv2 mmagahiz Town of Portola Valley Page 2
14:03 06/04/26 Paid Invoices by Date
From: 06/10/2026 to 06/10/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
06/10/26 6062 Fire Extinguisher Expenditure 835.00 835.00 2605197 Vendor: 429 SHELLY SWEENEY
6063 SPRING 2026 Classes 1,540.00 1,540.00 SPRING-2026
Vendor: 431 SIERRA PACIFIC TURF SUPPLY INC
6064 Soil Test 200.00 200.00 01041009
Vendor: 448 STATE COMP INSURANCE FUND
6065 Premium Charge Policy Term 6/06/26-7/06/26 2,212.58 2,212.58 1003649200 Vendor: 489 VERIZON WIRELESS
6066 May Cellular 861.51 861.51 6144504070
Vendor: 518 GOT GOPHERS?
6067 Town Fields Gopher Trapping- May 2026 1,050.00 1,050.00 104597 Vendor: 545 W H DEMPSEY ENGINEERING LLC
6068 Mow Springdown Open Space May 26 1,550.00 1,550.00 2352 Vendor: 650 CRAIG TAYLOR
6069 Reimbursement -CalCities Financial Training 1,397.32 50.00 FRRM-26-5 Reimbursement -CalCities Conference, Travel, Lodging 1,347.32 FRRM-26-4 Vendor: 698 MIA DIGIOVANNI
6070 SPRING 2026 Classes 3,000.00 3,000.00 SPRING-2026
Vendor: 730 URBAN PLANNING PARTNERS INC
6071 PV Safety Element Update- Apr 2026 30,309.88 11,310.50 25029-260430 PVHE2 Housing Element Amendments Feb-Apr 26 18,999.38 25030-260430 Vendor: 860 STEPFORD
6072 Monthly Service Charges 06/01/2026 THRU 06/30/2026 4,551.50 3,920.00 2601301 Veeam Backup and Replication for Disaster Recovery -Jun 26 631.50 2601302 Vendor: 914 UNITED MECHANICAL INC
6073 HVACR Test Certify Backflow Devices May26 2,301.00 2,301.00 116319 Vendor: 1016 SHUTE, MIHALY & WEINBERGER LLP
6074 Apr Legal Service 56,496.62 56,496.62 APR-26-SMW
Vendor: 1091 BOUCHER LAW, PC
6075 01/01/26-01/31/26 Legal Services 22,545.70 22,545.70 3204 23 .
apapdinv2 mmagahiz Town of Portola Valley Page 3
14:03 06/04/26 Paid Invoices by Date
From: 06/10/2026 to 06/10/2026
Check Check Special Information Net Check Total Invoice NumberDate Number Amount Invoices Paid
Vendor: 1152 AMAZON CAPITAL SERVICES, INC
6076 HP Printer 196.75 196.75 1TH1-P9RX-TMXC
Vendor: 1195 LEAF CAPITAL FUNDING, LLC
6077 Toshiba Printer Copy Lease 468.62 468.62 20338686
Vendor: 1204 SHUMS CODA ASSOCIATES
6078 Sr Permit Tech Services provided by SCA for Apr 12,450.00 12,450.00 12271 Vendor: 1214 SAN MATEO DAILY JOURNAL
6079 Advertisement May - Charter Public 1,008.00 1,008.00 17804 Vendor: 1221 ZOTTS LLC
6080 Deposit Refund - Ford Field Rental 100.00 100.00 PROF-26-11 Vendor: 1250 INTERWEST CONSULTING GROUP INC
6081 Annual St Resurfacing FY25-26 2025-PW01 4,070.00 4,070.00 3740331 Vendor: 1289 DOM FELLOWSHIPS
6082 Deposit Refund - Picnic Spaces 100.00 100.00 PROF-26-15 Vendor: 1294 ANDREW CHARLES CANAPARY
6083 SPRING 2026 Classes 3,000.00 3,000.00 SPRING-2026
Vendor: 1341 CALA
6084 CIP Project Ford Field Restroom & Amenities 4,761.70 4,761.70 26019-1 Vendor: 1342 NOECON, INC
6085 Deposit Refund - 147 Goya Rd 1,000.00 1,000.00 BPLR0023-2025 Vendor: 1343 RE ROOFING AND CONSTRUCTION, I
6086 Deposit Refund - 10 Cordova Ct 1,000.00 1,000.00 BLDR0060-2026 Vendor: 1344 LEILA MEHRA
6087 Deposit Refund - Picnic Field Rental 100.00 100.00 PROF-26-24 Check Date Totals 182,948.51
Grand Total 182,948.51
24 ______________________________________________________________________________________ TO: Mayor and Members of the Town Council
FROM: Elizabeth Martelli, Administrative Analyst
Robert Burtt, Town Engineer
DATE: June 10, 2026
RE: Authorize the Town Manager to Enter into a Memorandum of Understanding (MOU) for the San Mateo County Regional Electric Vehicle (EV) Charging Project

RECOMMENDATION
Staff recommends that the Town Council Adopt a Resolution authorizing the Town Manager to enter into a Memorandum of Understanding (MOU) between the City of Half Moon Bay, the City of East Palo Alto, the City of San Carlos, and the Town of Portola Valley to coordinate procurement activities for the San Mateo County Regional EV Charging Project.

BACKGROUND
The Town of Portola Valley in partnership with the City of Half Moon Bay, the City of East Palo Alto, and the City of San Carlos, is participating in the San Mateo County Regional EV Charging Project, a coordinated effort to expand publicly accessible electric vehicle (EV) charging infrastructure across the region.

The project is funded through the Metropolitan Transportation Commission (MTC) under the Climate Program Implementation Grant, which utilizes federal transportation funds from the Federal Highway Administration through the One Bay Area Grant (OBAG 3) program. Funding is administered by the California Department of Transportation (Caltrans).

Across the four participating jurisdictions, the project will install a total of 66 publicly accessible EV charging stations, including:
 62 Level 2 chargers
 4 DC Fast Chargers (DCFC)
Within the Town of Portola Valley, the project includes installation of:

TOWN OF PORTOLA VALLEY

STAFF REPORT

TOWN OF PORTOLA VALLEY
25 Memorandum of Understanding (MOU) for the San Mateo County Regional EV Charging Project
June 10, 2026

Page 2 ends

 [7] Level 2 chargers
The total project funding allocated to the Town of Portola Valley is approximately $381,778.

Charging stations will be installed at strategically selected locations, prioritizing areas near multi-unit housing (MUH), transit-oriented communities (TOCs), and neighborhood destinations such as community centers, parks, and commercial corridors. These locations were selected to expand access to EV charging for residents who may not have access to at-home charging, including renters.

DISCUSSION
Although each jurisdiction is receiving its own funding allocation and will implement its own EV charging installations, the four jurisdictions are coordinating project implementation to improve efficiency and outcomes.

The proposed MOU establishes a framework for a coordinated procurement approach, whereby the participating jurisdictions will conduct a joint Request for Proposals (RFP) to procure a consultant or consultant team to provide design and project management services. The MOU has been reviewed by and deemed satisfactory as to form by the Town Attorney, as well as the city attorneys from the other participating jurisdictions.

This coordinated approach offers several benefits:
 Improved efficiency: A single, coordinated procurement process reduces duplicative staff effort across jurisdictions.
 Cost savings: Shared procurement can lower administrative costs and create economies of scale.
 More competitive bids: Coordinating across multiple jurisdictions may attract more qualified firms and encourage more competitive pricing.  Consistency in project delivery: Standardized design and specifications can support streamlined construction and long-term maintenance.

Importantly, while procurement of design and project management services will be coordinated, each jurisdiction will:
 Enter into its own contract with the selected consultant or consultant team  Maintain its own project budget and scope!
 Independently bid and award construction contracts
This structure allows the Town to benefit from a collaborative approach while maintaining compliance with all applicable procurement requirements and retaining full control over project implementation. 26 Memorandum of Understanding (MOU) for the San Mateo County Regional EV Charging Project
June 10, 2026

Page 3 ends

FISCAL IMPACT
The Town of Portola Valley will receive approximately $317,000 in grant funding for the installation of EV charging infrastructure.

The Town will be responsible for its share of costs associated with design and project management services, as well as all costs associated with construction, operation, and maintenance of EV charging infrastructure within its jurisdiction. Construction costs for this project is currently estimated at $322,695 and the design and entitlement portion is currently estimated to cost $53,711.

No additional General Fund impact is anticipated at this time. The Town is required to contribute a local match. The match will be met with mandatory staff time, an in-kind donation of approximately $616. Any required matching funds or cost overruns will be addressed through future budget actions, if necessary.

ATTACHMENT

1. Attachment 1 – Resolution

2. Attachment 2 - MOU
27 RESOLUTION NO. 2994-2026

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA

VALLEY AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MEMORANDUM

OF UNDERSTANDINGWITH THE CITY OF EAST PALO ALTO, THE CITY OF SAN

CARLOS, AND THE CITY OF HALF MOON BAY TO COORDINATE PROCUREMENT

ACTIVITIES FOR THE SAN MATEO COUNTY REGIONAL ELECTRIC VEHICLE (EV)

CHARGING PROJECT
WHEREAS, the Town of Portola Valley Town Council adopted Resolution No. 2977- 2025 [Resolution of the Town Council of The Town of Portola Valley Authorizing the filing of an application for funding assigned to Metropolitan Transportation Commission and committing any necessary matching funds and stating assurance to complete the project]; and
WHEREAS, the City of East Palo Alto, the City of San Carlos, the City of Half Moon Bay, and the Town of Portola Valley (collectively, “Participating Jurisdictions”) are pursuing the installation of electric vehicle (EV) charging infrastructure within their respective jurisdictions; and
WHEREAS, in December 2024, the Metropolitan Transportation Commission (MTC) awarded funding through its Climate Program Implementation Grant to support the expansion of publicly accessible electric vehicle (EV) charging infrastructure across the region; and
WHEREAS, the Participating Jurisdictions desire to coordinate certain procurement activities for specific purposes and benefits, including to improve efficiency, reduce administrative burden, increase contractor interest, and enhance competitive pricing; and WHEREAS, the Participating Jurisdictions intend to conduct a single joint request for proposals (RFP) process to procure a qualified consultant or consultant team to provide design and project management services to support EV charging infrastructure projects across the Participating Jurisdictions; and
WHEREAS, each Jurisdiction intends to use this joint RFP to enter into its own agreement with the selected consultant or consultant team to support implementation of EV charging infrastructure projects within its jurisdiction; and WHEREAS, the Participating Jurisdictions wish to formalize their collaborative approach through this MOU while maintaining their independent authority over project implementation.

NOW, THEREFORE, BE IT RESOLVED THAT the Town Council of the Town of Portola Valley hereby authorizes the Town Manager to enter into a Memorandum of Understanding (MOU) with the City of East Palo Alto, the City of San Carlos, and the City of Half Moon Bay to coordinate procurement activities for the San Mateo County Regional EV Charging Project.

PASSED AND ADOPTED this 10th day of June, 2026.
28 AYES:

NOES:

ABSENT:

ABSTAIN:

By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
29 1

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF HALF MOON BAY, THE CITY OF EAST PALO ALTO, THE CITY OF

SAN CARLOS, AND THE TOWN OF PORTOLA VALLEY FOR COORDINATED PROCUREMENT

OF DESIGN AND PROJECT MANAGEMENT SERVICES FOR EV CHARGING

INFRASTRUCTURE
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into on this 10 day of June, 2026, by and between the City of Half Moon Bay, the City of East Palo Alto, the City of San Carlos, and the Town of Portola Valley (collectively referred to as the “Participating Jurisdictions” and individually as a “Jurisdiction”).

W I T N E S S E T H:

WHEREAS, the Participating Jurisdictions are pursuing the installation of electric vehicle (EV) charging infrastructure within their respective jurisdictions; and WHEREAS, in December 2024, the Metropolitan Transportation Commission (MTC) awarded funding through its Climate Program Implementation Grant to support the expansion of publicly accessible electric vehicle (EV) charging infrastructure across the region; and WHEREAS, the funding supports the San Mateo County Regional EV Charging Project: Scaling Accessible and Sustainable Solutions, a collaborative initiative between the City of East Palo Alto, the City of San Carlos, the City of Half Moon Bay, and the Town of Portola Valley; and WHEREAS, the project will include the installation of sixty-six (66) publicly accessible EV charging stations across the four Participating Jurisdictions; and WHEREAS, the Participating Jurisdictions desire to coordinate certain procurement activities for specific purposes and benefits, including to improve efficiency, reduce administrative burden, increase contractor interest, and enhance competitive pricing; and WHEREAS, the Participating Jurisdictions intend to conduct a single joint request for proposals (RFP) process to procure a qualified consultant or consultant team to provide design and project management services to support EV charging infrastructure projects across the Participating Jurisdictions; and
WHEREAS, each Jurisdiction intends to use this joint RFP to enter into its own agreement with the selected consultant or consultant team to support implementation of EV charging infrastructure projects within its jurisdiction; and
WHEREAS, each Jurisdiction will independently procure and enter into its own construction contract for EV charging infrastructure within its jurisdiction; and WHEREAS, the Participating Jurisdictions wish to formalize their collaborative approach through this MOU while maintaining their independent authority over project implementation.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1. Purpose of the MOU
The purpose of this MOU is to establish a framework for collaboration among the Participating Jurisdictions to:

A. Conduct a single, coordinated procurement process to secure the services of a consultant or consultant team to provide design and project management services, with each Jurisdiction entering into its own agreement with the selected consultant or consultant team.

B. Coordinate the preparation of plans, specifications, and other construction contract bid materials to promote consistency across Participating Jurisdictions where feasible.

C. Coordinate the timing and release of construction contract bid packages to facilitate contractor participation.
30 Half Moon Bay, East Palo Alto, San Carlos, Portola Valley Memorandum of Understanding
2 D. Facilitate collaboration while maintaining the authority of each Jurisdiction to independently procure and manage construction within its Jurisdiction.

2. Joint Procurement of Professional Services
The Participating Jurisdictions shall collaborate to conduct a joint RFP process to procure a qualified consultant or consultant team to provide design and project management services to support EV charging infrastructure projects across the Participating Jurisdictions.

The selected consultant or consultant team may provide services including, but not limited to:

A. Design Services
Design-related services may include:
 Site assessments
 Preparation of plans and specifications for EV charging installations within each Jurisdiction  Development of standardized bid package components
 Coordination with Participating Jurisdictions regarding site-specific design requirements  Technical support during the construction procurement process B. Project Management Services
Project management services may include:
 Project coordination across Participating Jurisdictions  Coordination with contractors
 Monitoring schedule and performance
 Supporting grant compliance and reporting
 Submitting funding authorizations and other grant-related documentation Each Jurisdiction will enter into its own agreement with the selected consultant or consultant team for services performed within each Jurisdiction, unless the Participating Jurisdictions mutually agree to another contracting structure.

Participation in the final contract shall remain at the discretion of each Jurisdiction.

3. Coordination of Construction Bid Packages
To the extent feasible, the Participating Jurisdictions shall coordinate the preparation and release of construction bid packages to promote consistency across Participating Jurisdictions.

Coordination may include:
 Using common or standardized sections of bid documents where feasible.  Including language in bid materials indicating that similar projects are being bid by multiple jurisdictions.
 Aligning warranty requirements and technical standards where feasible.  Considering inclusion of operations and maintenance (O&M) provisions or repair provisions to support proper functioning of EV charging infrastructure.  Coordinating the timing of construction bid releases and bid notices to the extent practicable.  Considering extended bid periods to allow contractors sufficient time to prepare bids for multiple jurisdictions.

Nothing in this section requires the Participating Jurisdictions to adopt identical bid documents if doing so conflicts with local requirements or procurement policies.

4. Independent Construction Procurement
Each Jurisdiction shall independently:
31 3
 Issue its own construction bid solicitation
 Evaluate bids and select contractors
 Enter into construction contracts
 Manage construction activities within its jurisdiction Nothing in this MOU obligates a Jurisdiction to select the same contractor as another participating jurisdiction.

5. Lead Agency
The Participating Jurisdictions may designate one Jurisdiction to serve as Lead Agency for the purposes of coordinating the joint RFP process, described in Section 2, to procure a consultant or consultant team to provide design and project management services.

If designated, the Lead Agency may be responsible for:
 Preparing and releasing the joint RFP
 Coordinating proposal review and evaluation
 Facilitating selection of the recommended consultant or project manager The Lead Agency shall not be responsible for oversight of contracts between consultant or contractors and each Jurisdiction, even if the joint RFP was used to select the consultant or contractor.

6. Cost Responsibilities
Each Jurisdiction shall be responsible for:
 Its share of costs associated with design and project management services, as detailed in the separate agreements developed between each Jurisdiction and the selected consultant or consultant team.
 All costs associated with construction, operation, and maintenance of EV charging infrastructure located within its jurisdiction.
 All costs associated with supporting the development of associated RFPs.

Cost-sharing arrangements for joint services may be defined in a separate agreement or written amendment to this MOU.

7. Compliance with Procurement Laws
Each Jurisdiction shall conduct its procurement activities in accordance with its applicable local policies, ordinances, and state laws governing public contracting.

Nothing in this MOU supersedes or modifies any Jurisdiction’s legal procurement requirements.

8. Relationship of Parties
It is expressly understood that this MOU establishes a collaborative relationship between independent governmental entities for the specific purposes and benefits set forth above. Nothing in this MOU creates a partnership, joint venture, joint powers authority, or agency relationship between the Participating Jurisdictions.

Each Jurisdiction retains full authority over its own procurement processes, contracting decisions, and project implementation.

9. Hold Harmless
Each Jurisdiction (“Indemnifying Party”) shall defend, indemnify, and hold harmless the other Participating Jurisdictions and their officers, employees, and agents from any claims, suits, or actions of every nature, kind or description, arising out of the acts or omissions of that Indemnifying Party, or its officers, employees, contractors, or agents in connection with this MOU. 32 Half Moon Bay, East Palo Alto, San Carlos, Portola Valley Memorandum of Understanding
4 Liability shall be apportioned in accordance with California law in cases involving concurrent negligence.

10. Amendment of MOU
This MOU constitutes the sole MOU of the Participating Jurisdictions hereto regarding this subject matter and correctly states the rights, duties, and obligations of each Jurisdiction as of this document's date. In the event that any term, condition, provision, requirement or specification set forth in the body of this MOU conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any exhibit and/or attachment to this MOU, the provisions of this body of the MOU shall prevail. Any prior MOU, promises, negotiations, or representations between the Participating Jurisdictions regarding the subject matter of this MOU not expressly stated in this document are not binding. All Jurisdictions may request a modification to this MOU at any time. All subsequent modifications shall be in writing and will become effective when signed by all Participating Jurisdictions.

11. Notices
Any written notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when deposited with the United States Postal Service, postage prepaid, or when transmitted by email communication, addressed to the following:

Attn: City Attorney
East Palo Alto City Attorney’s Office
2415 University Avenue, 2nd Floor
East Palo Alto, CA 94303
[email protected]
Attn: City Attorney
Half Moon Bay Attorney’s Office
501 Main Street
Half Moon Bay, CA 94019
[email protected]
Attn: City Attorney
San Carlos Attorney’s Office
600 Elm Street
San Carlos, CA 94070
[email protected]
Attn: Town Attorney
Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
[email protected]

12. Controlling Law and Venue
The validity of this MOU, the interpretation of its terms and conditions, and the performance of the parties hereto shall be governed by the laws of the State of California. Any action brought to enforce this MOU must be brought in the Superior Court of California in and for the County of San Mateo.

13. Term and Termination
This MOU shall become effective upon execution by all Participating Jurisdictions and shall remain in effect until two (2) years following the obligation of construction funds for the San Mateo County Regional EV Charging Project under the Metropolitan Transportation Commission Climate Program Implementation Grant, unless terminated earlier as provided herein.

Any Jurisdiction may terminate its participation in this MOU upon thirty (30) days written notice to the other Participating Jurisdictions.
33 5

14. Electronic Signatures
Participating Jurisdictions wish to permit this MOU and future documents relating to this MOU to be digitally signed in accordance with California law and County’s Electronic Signature Administrative Memo. Any party to this MOU may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

15. Authority
The Participating Jurisdictions warrant that the signatories to the MOU have the authority to bind their respective entities.

IN WITNESS WHEREOF, the Participating Jurisdictions hereto, by their duly authorized representatives, have affixed their hands.

CITY OF HALF MOON BAY
By:

Title:

Date:

CITY OF EAST PALO ALTO
By:

Title:

Date:

CITY OF SAN CARLOS
By:

Title:

Date:

TOWN OF PORTOLA VALLEY
By: Darcy Smith
Title: Town Manager
Date:
34 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Darcy Smith, Town Manager
DATE: June 10, 2026
RE: Approve and Authorize the Mayor to Sign Notices of Support from the Town of Portola Valley for Assembly Bill 1941 (Organized Metal Theft) and Senate Bill 1266 (Crimes: Theft)

RECOMMENDATION
Staff recommends that the Town Council approve and authorize the Mayor to sign Notices of Support from the Town of Portola Valley for Assembly Bill 1941 (Organized Metal Theft) and Senate Bill 1266 (Crimes: Theft).

BACKGROUND
Assembly Bill 1941 was introduced in February 2026 and has passed the Assembly. It is currently engrossed in the Senate, pending assignment to a policy committee by the Senate Rules Committee (as of May 22, 2026). Senate Bill 1266 was introduced in February 2026 and has passed the Senate. It is currently engrossed in the Assembly, held at the desk pending committee assignment (as of May 28, 2026).

AB 1941 Organized Metal Theft
Existing law makes a person who is a dealer in or collector of junk, metals, or secondhand materials, or their agent, employee, or representative, who buys or receives any wire, cable, copper, lead, solder, mercury, iron, or brass that the person knows or reasonably should know is used by or belongs to specified entities, including a railroad, certain utility companies, or a public entity engaged in furnishing public utility service, without using due diligence to ascertain that the person selling or delivering that material has a legal right to do so, guilty of criminally receiving that property and, in addition to imprisonment, makes that act punishable by a fine of not more than $5,000.

This bill would prohibit organized metal theft, described as acting in concert with one or more persons to steal metal materials from one or more of specified materials and items, items with the intent to sell, exchange, or return those metal materials for value, acting in concert with two or more persons to receive, purchase, or possess those metal materials knowing or believing it to have been stolen, acting as an agent of another to steal those metal materials as part of an organized plan to commit theft, or recruiting, coordinating, organizing, supervising, directing, managing, or financing another to undertake acts of theft of metal. The bill would make a violation of organized metal theft punishable as either a misdemeanor or a felony. The bill would make related findings and declarations and state the intent of the Legislature.

Existing law encourages local law enforcement agencies to report thefts of commodity metals that have occurred within their jurisdiction to a specified privately maintained theft alert system to ensure that persons using the system receive timely and thorough information regarding metal thefts. 35 This bill would authorize local law enforcement agencies, public agencies, and private entities to provide information about theft of commodity metals to the Department of Justice and would require the department to make this information available to such local law enforcement agencies, public agencies, and private entities.

SB 1266 Crimes: Theft
Existing law, the Safe Neighborhoods and Schools Act, enacted by Proposition 47, as approved by the voters at the November 4, 2014, statewide general election, requires the theft of property that does not exceed $950 to be punished as a misdemeanor, except as specified. Proposition 47 authorizes amendment of its provisions by 2/3 vote of the Members of each house of the Legislature so long as the amendments are consistent with and further the intent of the act.

Under existing law, it is grand theft to steal, take, or carry away copper materials of another valued at more than $950.

This bill would amend Proposition 47 to require, for the purposes of this provision, value to be calculated as the full cost to the victim to repair and replace the stolen materials, including labor and equipment, rather than the fair market scrap value.

DISCUSSION
This agenda item presents for Council consideration the approval and authorization of the Mayor to sign Notices of Support from the Town of Portola Valley for Assembly Bill 1941 (Organized Metal Theft) and Senate Bill 1266 (Crimes: Theft - copper valuation). The Notice of Support for AB 1941 is addressed to Senator Limón, Chair of the Senate Rules Committee, which will assign the bill to a Senate policy committee. The Notice of Support for SB 1266 is addressed to Assemblymember Pacheco, Chair of the Assembly Committee on Rules, which will assign the bill to an Assembly policy committee. If the Council elects to approve this, staff will transmit the letters.

FISCAL IMPACT
There is no direct fiscal impact associated with sending the letter of support.

ATTACHMENTS

1. Draft Bill Text 1941

2. Notice of Support AB 1941

3. Draft Bill Text SB 1266

4. Notice of Support SB 1266
36 ASSEMBLY BILL NO. 1941
Bill Text: CA AB1941 | 2025-2026 | Regular Session | Amended California Assembly Bill 1941
Bill Title: Organized metal theft.

Sponsorship: Bipartisan Bill
Status: (Engrossed) 2026-05-22 - In Senate. Read first time. To Com. on RLS. for assignment. [AB1941 Detail] Download: California-2025-AB1941-Amended.html
AMENDED IN ASSEMBLY MARCH 26, 2026
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Assembly Member Mark González
(Principal coauthor: Assembly Member Solache)
(Principal coauthor: Senator Rubio)
(Coauthors: Assembly Members Ahrens, Alanis, Castillo, Davies, Ellis, Haney, Hoover, Macedo, Patel, Sanchez, Schiavo, Ta, and Wallis)
(Coauthors: Senators Alvarado-Gil, Archuleta, Hurtado, Niello, Ochoa Bogh, Pérez, and Valladares) February 13, 2026
An act to add Sections 496f and 11199.6 to the Penal Code, relating to metal theft.

LEGISLATIVE COUNSEL'S DIGEST
AB 1941, as amended, Mark González. Organized metal theft.

Existing law makes a person who is a dealer in or collector of junk, metals, or secondhand materials, or their agent, employee, or representative, who buys or receives any wire, cable, copper, lead, solder, mercury, iron, or brass that the person knows or reasonably should know is used by or belongs to specified entities, including a railroad, certain utility companies, or a public entity engaged in furnishing public utility service, without using due diligence to ascertain that the person selling or delivering that material has a legal right to do so, guilty of criminally receiving that property and, in addition to imprisonment, makes that act punishable by a fine of not more than $5,000.

This bill would prohibit organized metal theft, described as acting in concert with one or more persons to steal metal materials from one or more of specified materials and items, items with the intent to sell, exchange, or return those metal materials for value, acting in concert with 2 or more persons to receive, purchase, or possess those metal materials knowing or believing it to have been stolen, acting as an agent of another to steal those metal materials as part of an organized plan to commit theft, or recruiting, coordinating, organizing, supervising, directing, managing, or financing another to undertake acts of theft of metal. The bill would make a violation of organized metal theft punishable as either a misdemeanor or a felony. The bill would make related findings and declarations and state the intent of the Legislature. By creating new crimes, the bill would impose a state-mandated local program.

Existing law encourages local law enforcement agencies to report thefts of commodity metals that have occurred within their jurisdiction to a specified privately maintained theft alert system to ensure that persons using the system receive timely and thorough information regarding metal thefts.
6/1/26, 4:37 PM Bill Text: CA AB1941 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/AB1941/id/3406284 1/3
37 This bill would authorize local law enforcement agencies, public agencies, and private entities to provide information about theft of commodity metals to the Department of Justice and would require the department to make this information available to such local law enforcement agencies, public agencies, and private entities.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state.

Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Digest Key
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. The Legislature finds and declares the following:
(a) California is facing a statewide surge in organized metal theft, particularly involving copper wire and other high-value metals used in public infrastructure, communication networks, and utility systems. (b) Driven by soaring global copper prices and gaps in enforcement and regulation, criminals have increasingly targeted essential public assets, including streetlights, bridges, rail systems, telecommunications lines, and electrical infrastructure, to strip and resell stolen metal for profit.
(c) This epidemic of metal theft has caused widespread public safety hazards, power outages, and costly disruptions to critical infrastructure. The resulting repair costs are borne by taxpayers and local agencies, often exceeding millions of dollars for damage that yields thieves only a fraction of that amount in illicit sales. (d) Recent incidents illustrate the scope and severity of the problem across California:
(1) In Los Angeles, copper wire theft has repeatedly plunged entire neighborhoods and landmarks, including the Sixth Street Viaduct known as the “Ribbon of Light,” into darkness with repair costs exceeding $2,500,000 and thousands of feet of wire stolen in broad daylight.
(2) The Los Angeles Bureau of Street Lighting has reported unprecedented levels of streetlight outages, with nearly 46,000 service requests in 2024, of which approximately 40 percent were theft related. (3) Telecommunications providers, including Frontier, have been forced to suspend service to residents due to repeated copper theft cutting off access to 911 emergency systems and leaving seniors and vulnerable populations without reliable communication. (4) In northern California, copper theft has caused power outages severe enough to close public schools and disrupt essential services.
(e) Law enforcement agencies have made arrests and seized tens of thousands of pounds of stolen copper. Despite these efforts, organized theft rings and unscrupulous recyclers continue to profit from the resale of stolen metal, often exploiting loopholes in existing laws and insufficient oversight of scrap metal transactions. (f) The financial burden of repairing damaged infrastructure continues to escalate. Municipalities have been forced to divert scarce public resources and propose increased property assessments to fund streetlight repairs and security improvements. (g) Metal theft undermines public safety by darkening streets, disabling traffic signals, and jeopardizing emergency communications and thus creates conditions that endanger residents, first responders, and essential workers. (h) The Legislature recognizes that, while local task forces and ordinances have been established to combat this growing threat, a coordinated statewide response is necessary to deter theft, strengthen penalties for organized operations, and enhance accountability for metal recyclers and dealers who knowingly purchase stolen materials. (i) It is the intent of the Legislature to support local governments and law enforcement agencies through enhanced coordination and penalties targeting organized theft networks and protect public infrastructure, utilities, and community safety from the escalating economic and social harms caused by metal theft.

SEC. 2. Section 496f is added to the Penal Code, to read:
496f. (a) A person who commits any of the following acts is guilty of organized metal theft and shall be punished pursuant to subdivision (b):
(1) Acts in concert with one or more persons to steal metal materials from one or more of the items described in subdivision (a) of Section 496a or subdivision (a) of Section 496e. 496e with the intent to sell, exchange, or return the metal materials for value. 6/1/26, 4:37 PM Bill Text: CA AB1941 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/AB1941/id/3406284 2/3
38 (2) Acts in concert with two or more persons to receive, purchase, or possess metal materials described in subdivision (a) of Section 496a or subdivision (a) of Section 496e knowing or believing it to have been stolen. (3) Acts as an agent of another individual or group of individuals to steal metal materials described in subdivision (a) of Section 496a or subdivision (a) of Section 496e as part of an organized plan to commit metal theft. (4) Recruits, coordinates, organizes, supervises, directs, manages, or finances another to undertake any of the acts described in paragraph (1) or (2) or any other statute defining theft of metal. (b) Organized metal theft is punishable as follows:
(1) If violations of paragraph (1), (2), or (3) of subdivision (a) are committed on two or more separate occasions within a 12-month period, and if the aggregated value of the metal stolen, received, purchased, or possessed within that 12-month period exceeds nine hundred fifty dollars ($950), the offense is punishable by imprisonment in a county jail not exceeding one year or pursuant to subdivision (h) of Section 1170.
(2) Any other violation of paragraph (1), (2), or (3) of subdivision (a) that is not described in paragraph (1) of this subdivision is punishable by imprisonment in a county jail not exceeding one year. (3) A violation of paragraph (4) of subdivision (a) is punishable by imprisonment in a county jail not exceeding one year or pursuant to subdivision (h) of Section 1170.
(c) For the purpose of determining whether the defendant acted in concert with another person or persons in any proceeding, the trier of fact may consider any competent evidence, including, but not limited to, all of the following:
(1) The defendant has previously acted in concert with another person or persons in committing acts constituting theft, or any related offense, including any conduct that occurred in counties other than the county of the current offense, if relevant to demonstrate a fact other than the defendant’s disposition to commit the act. (2) That the defendant used or possessed an artifice, instrument, container, device, or other article capable of facilitating the removal of metal from materials described in subdivision (a) of Section 496a or subdivision (a) of Section 496e without permission or authorization and use of the artifice, instrument, container, or device or other article is part of an organized plan to commit metal theft.
(3) The property involved in the offense is of a type or quantity that would not normally be collected or purchased for personal use, and the property is intended for resale.
(d) In a prosecution under this section, the prosecutor shall not be required to charge any other coparticipant of the organized metal theft.
(e) This section does not preclude or prohibit prosecution pursuant to Section 594 or charging an enhancement pursuant to Sections 12022.6 or 12022.65.

SEC. 3. Section 11199.6 is added to the Penal Code, immediately following Section 11199.5, to read:
11199.6. Local law enforcement agencies, public agencies, and private entities, including, but not limited to, telecommunication companies, recycling companies, and private utility companies, may provide information about theft of commodity metals, including, but not limited to, ferrous metal, copper, brass, aluminum, nickel, stainless steel, and alloys, to the Department of Justice. The department shall make this information available to such local law enforcement agencies, public agencies, and private entities.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution. 6/1/26, 4:37 PM Bill Text: CA AB1941 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/AB1941/id/3406284 3/3
39 Town of Portola Valley
765 Portola Road, Portola Valley, CA 94028
Tel: (650) 851-1700 Fax: (650) 851-4677
June 10, 2026
The Honorable Monique Limón
Chair, Senate Rules Committee
State Capitol, Room 400
Sacramento, CA 95814
RE: AB 1941(González) Organized Metal Theft
Notice of SUPPORT
Dear Senator Limón,
The Town of Portola Valley is pleased to support AB 1941 (González), which enhances enforcement against copper wire theft by targeting repeat and organized offenders who steal, or traffic prohibited metal materials, and would establish a statewide data-sharing tool to allow for increased visibility into organized theft operations.

Metal theft has become a costly issue for cities across California and the nation, severely impacting critical infrastructure components such as telecommunications, lighting, fire hydrants and fire department connections, manhole covers, electric vehicle (EV) charging stations, and backflow prevention devices.

The consequences of metal theft are far-reaching:
 Critical Communication & Evacuation Failures: Portola Valley sits within Moderate and High Fire Hazard Severity Zone. The unprecedented rise in copper wire theft from telecommunication networks threatens the landlines and cellular infrastructure vital for broadcasting emergency evacuation alerts.
 Water Infrastructure & Fire Suppression Risks: The theft of metal components from backflow devices and water systems compromises public health and threatens water pressure—a critical asset needed by our local firefighters to combat fires.  Disproportionate Disruption to Small Budgets: The financial burden of repairing or replacing stolen municipal infrastructure falls heavily on smaller communities. For a town of our size, these unexpected repair costs drain finite taxpayer resources directly away from essential local services and environmental stewardship.

1 https://about.att.com/blogs/2026/copper-theft.html
40 2025, with losses exceeding $57 million. AB 1941’s statewide data-sharing tool and enhanced penalties for organized operations would give law enforcement and utilities the coordinated response needed to combat theft rings at this scale.

The financial burden of repairing and replacing stolen infrastructure components falls on taxpayers, utility providers, and municipalities, draining resources that could otherwise be used for community development and essential services.

AB 1941 would protect vital public infrastructure from ongoing damage by allowing prosecutors to bring enhanced charges for coordinated or repeated thefts and enable a more robust information sharing system to tackle this issue.

For these reasons, the Town of Portola Valley is pleased to support AB 1941 (González).

Sincerely,
Craig Taylor
Mayor
Town of Portola Valley
cc. Senator Josh Becker
Assembly Member Berman
Montana Cruz, Regional Public Affairs Manager, Peninsula, League of California Cities League of California Cities, [email protected]
41 SENATE BILL NO. 1266
Bill Text: CA SB1266 | 2025-2026 | Regular Session | Amended California Senate Bill 1266
Bill Title: Crimes: theft.

Sponsorship: Partisan Bill (Democrat 1)
Status: (Engrossed) 2026-05-28 - In Assembly. Read first time. Held at Desk. [SB1266 Detail] Download: California-2025-SB1266-Amended.html
AMENDED IN SENATE MAY 18, 2026
AMENDED IN SENATE APRIL 23, 2026
AMENDED IN SENATE MARCH 25, 2026
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Senator Stern
February 19, 2026
An act to amend Sections 487j and 496 Section 487j of the Penal Code, relating to crimes.

LEGISLATIVE COUNSEL'S DIGEST
SB 1266, as amended, Stern. Crimes: theft.

Existing law, the Safe Neighborhoods and Schools Act, enacted by Proposition 47, as approved by the voters at the November 4, 2014, statewide general election, requires the theft of property that does not exceed $950 to be punished as a misdemeanor, except as specified. Proposition 47 authorizes amendment of its provisions by a 2 /3 vote of the Members of each house of the Legislature so long as the amendments are consistent with and further the intent of the act.

Under existing law, it is grand theft to steal, take, or carry away copper materials of another valued at more than $950.

Existing law, the Safe Neighborhoods and Schools Act, enacted by Proposition 47, as approved by the voters at the November 4, 2014, statewide general election, requires the receipt of stolen property that does not exceed $950 to be punished as a misdemeanor, except in cases when the defendant has previously been convicted of one or more specified serious or violent felonies or an offense requiring registration as a sex offender. Proposition 47 authorizes amendment of its provisions by a 23 vote of the Members of each house of the Legislature so long as the amendments are consistent with and further the intent of the act.

This bill would amend Proposition 47 and require, for the purposes of this provision, value to be calculated as the full cost to the victim to repair and replace the stolen materials, including labor and equipment, rather than the fair market scrap value. Because this bill 6/1/26, 1:11 PM Bill Text: CA SB1266 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/SB1266/2025 1/3
42 would expand the scope of a crime, this bill would impose a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state.

Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Digest Key
Vote: 2/3 Appropriation: no Fiscal Committee: yes Local Program: yes Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. Section 487j of the Penal Code is amended to read:
487j. (a) Every person who steals, takes, or carries away copper materials of another, including, but not limited to, copper wire, copper cable, copper tubing, and copper piping, which are of a value exceeding nine hundred fifty dollars ($950) is guilty of grand theft. Grand theft of copper shall be punishable by a fine not exceeding two thousand five hundred dollars ($2,500), by imprisonment in a county jail not exceeding one year, or by both that fine and imprisonment, or by imprisonment pursuant to subdivision (h) of Section 1170 and a fine not exceeding ten thousand dollars ($10,000). (b) For purposes of this section, ”value” shall be calculated as the full cost to the victim to repair and replace the stolen materials, including labor and equipment, rather than the fair market scrap value.

SEC. 2.Section 496 of the Penal Code is amended to read:
496.(a)Every person who buys or receives any property that has been stolen or that has been obtained in any manner constituting theft or extortion, knowing the property to be so stolen or obtained, or who conceals, sells, withholds, or aids in concealing, selling, or withholding any property from the owner, knowing the property to be so stolen or obtained, shall be punished by imprisonment in a county jail for not more than one year, or imprisonment pursuant to subdivision (h) of Section 1170. However, if the value of the property does not exceed nine hundred fifty dollars ($950), the offense shall be a misdemeanor, punishable only by imprisonment in a county jail not exceeding one year, if such person has no prior convictions for an offense specified in clause (iv) of subparagraph (C) of paragraph (2) of subdivision (e) of Section 667 or for an offense requiring registration pursuant to subdivision (c) of Section 290.

A principal in the actual theft of the property may be convicted pursuant to this section. However, no person may be convicted both pursuant to this section and of the theft of the same property. (b)Every swap meet vendor, as defined in Section 21661 of the Business and Professions Code, and every person whose principal business is dealing in, or collecting, merchandise or personal property, and every agent, employee, or representative of that person, who buys or receives any property of a value in excess of nine hundred fifty dollars ($950) that has been stolen or obtained in any manner constituting theft or extortion, under circumstances that should cause the person, agent, employee, or representative to make reasonable inquiry to ascertain that the person from whom the property was bought or received had the legal right to sell or deliver it, without making a reasonable inquiry, shall be punished by imprisonment in a county jail for not more than one year, or imprisonment pursuant to subdivision (h) of Section 1170.

Every swap meet vendor, as defined in Section 21661 of the Business and Professions Code, and every person whose principal business is dealing in, or collecting, merchandise or personal property, and every agent, employee, or representative of that person, who buys or receives any property of a value of nine hundred fifty dollars ($950) or less that has been stolen or obtained in any manner constituting theft or extortion, under circumstances that should cause the person, agent, employee, or representative to make reasonable inquiry to ascertain that the person from whom the property was bought or received had the legal right to sell or deliver it, without making a reasonable inquiry, shall be guilty of a misdemeanor. (c)Any person who has been injured by a violation of subdivision (a) or (b) may bring an action for three times the amount of actual damages, if any, sustained by the plaintiff, costs of suit, and reasonable attorney’s fees. (d)For purposes of this section, ”value” shall be calculated as the full cost to the victim to repair and replace the stolen materials, including labor and equipment, rather than the fair market scrap value. (e)Notwithstanding Section 664, any attempt to commit any act prohibited by this section, except an offense specified in the accusatory pleading as a misdemeanor, is punishable by imprisonment in a county jail for not more than one year, or by imprisonment pursuant to subdivision (h) of Section 1170.

SEC. 3.SEC. 2. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution. 6/1/26, 1:11 PM Bill Text: CA SB1266 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/SB1266/2025 2/3
43 6/1/26, 1:11 PM Bill Text: CA SB1266 | 2025-2026 | Regular Session | Amended | LegiScan https://legiscan.com/CA/text/SB1266/2025 3/3
44 RE: SB 1266 (Stern) Crimes: Theft
Notice of SUPPORT Page 2 of 2

Town of Portola Valley
765 Portola Road, Portola Valley, CA 94028
Tel: (650) 851-1700 Fax: (650) 851-4677
June 10, 2026
The Honorable Blanca Pacheco
Chair, Assembly Committee on Rules
1021 O Street, Suite 6250
Sacramento, CA 95814
RE: SB 1266 (Stern) Crimes: Theft
Notice of SUPPORT
Dear Assemblymember Pacheco,
The Town of Portola Valley is pleased to support SB 1266 (Stern), which would amend Proposition 47 to enhance enforcement against copper wire theft by redefining value to include the full cost of repair, replacement, labor, and equipment, rather than just fair market scrap value. Additionally, it allows for the aggregation of thefts against critical infrastructure over a 90-day period to meet the $950 felony threshold.

Thieves often target these public assets due to the high value of precious metal, specifically copper, leaving behind significant damage that endangers public safety and imposes burdensome repair costs on local governments and businesses. Under current law, the theft value of copper is measured by scrap market prices, a figure that dramatically understates the true harm inflicted on victims. SB 1266 corrects this injustice.

The consequences of copper and metal theft are far-reaching for Portola Valley:
 Critical Communication & Evacuation Failures: Portola Valley sits within a Moderate and High Fire Hazard Severity Zone. The unprecedented rise in copper wire theft from telecommunication networks threatens the landlines and cellular infrastructure vital for broadcasting emergency evacuation alerts. Under the current scrap-value standard, many of these thefts are charged only as misdemeanors despite causing thousands of dollars in repair costs.  Water Infrastructure & Fire Suppression Risks: The theft of copper components from backflow devices and water systems compromises public health and threatens water pressure—a critical asset needed by our local firefighters to combat fires. The replacement cost for these components far exceeds their scrap value, yet current law ties felony charging thresholds to that artificially low scrap price.
 Disproportionate Disruption to Small Budgets: The financial burden of repairing or replacing stolen municipal infrastructure falls heavily on smaller communities. For a town of our size, these unexpected repair costs—which include not just materials but significant labor and equipment expenses—drain finite taxpayer resources directly away from essential local services and 45 RE: SB 1266 (Stern) Crimes: Theft
Notice of SUPPORT Page 2 of 2

environmental stewardship. SB 1266’s full-replacement-cost standard accurately reflects this realworld harm.

Local governments are not the only entity plagued by this issue. Telecommunication companies are also facing the devastating consequences of metal theft crime. According to AT&T1, they experienced more than 10,400 copper theft incidents, with a weekly average of 200 incidents reported nationwide at the end of 2025. Losses for 2025 exceeded $82 million. In California alone, AT&T experienced 4300 incidents in 2025, with losses exceeding $57 million. Yet under the current scrap-value rule, many individual incidents do not meet the $950 felony threshold, even when restoration costs run into the tens of thousands of dollars. SB 1266 would fix this mismatch between legal consequences and real-world harm.

Importantly, SB 1266 extends this full-replacement-cost standard beyond theft itself. The bill also amends Penal Code Section 496 to apply the same valuation rule to the receipt of stolen copper materials. This means that scrap dealers and others who knowingly buy or receive stolen copper will also face felony exposure based on the true cost of the harm caused—not the artificially low scrap price—closing a loophole that has long benefited those who profit from the downstream sale of stolen materials.

SB 1266 would protect vital public infrastructure by ensuring that criminal penalties for copper theft reflect the full cost of harm to victims—materials, labor, and equipment—rather than a scrap market figure that vastly undervalues the damage done. This common-sense reform closes an existing loophole, aligns California law with the real-world consequences of copper theft, and strengthens deterrence for one of the most disruptive crimes facing our communities.

For these reasons, the Town of Portola Valley is pleased to support SB 1266 (Stern).

Sincerely,
Craig Taylor
Mayor
Town of Portola Valley
cc. Senator Henry Stern, Author of SB 1266
Assembly Member Berman
Montana Cruz, Regional Public Affairs Manager, Peninsula, League of California Cities League of California Cities, [email protected]

1 https://about.att.com/blogs/2026/copper-theft.html
46 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Anthony McFarlane, Assistant Town Manager
DATE: June 10, 2026
RE: Adopt a Resolution Approving an Amendment to the Master Fee Schedule

RECOMMENDATION
Council is recommended to do the following,

1. Adopt a Resolution amending the Fee Schedule for administrative, engineering, and planning and building services and continue the public hearing for recreation fees till June 24, 2026, to give the Parks and Recreation Committee additional time to review the recommended fees.

BACKGROUND
On May 27, 2026, the Town Council received and accepted the Comprehensive User Fee Study Report prepared by Matrix Consulting Group.

The Council approved the recommended fees for administrative, engineering, and planning and building services with the following changes:

1. Administrative Fees
a. Adopt a Business License Application Processing Fee for new business license application at $45.00.

2. Planning and Building Fees
a. Adopt the State rate based on Government Code Section 66015 for solar permits. i. Residential

1. $450 for 15kW or less, $15 per each additional kW above 15kW ii. Commercial

1. $1000 for 50kW or less, $7 between 50kW and 250kW, $5 per each additional kW above 250kW
b. Tree removal permits - initial deposit of $250.00 This is a deposit, and the applicant will be required to pay the full cost of processing the application.

3. Recreation fees were remanded to the Parks & Recreation Committee for further review and the consideration of these fees by the Town Council was continued to the public hearing on June 24, 2026
The fees adopted by this resolution will go into effect on July 1, 2026, except for Planning and Building fees which will go into effect on August 1, 2026.

FISCAL IMPACT
Fiscal impact will be determined when the Fiscal Year 2026-27 Operating and Capital Budget is considered for adoption.

ATTACHMENTS
47 1. Resolution

2. Exhibit A: Revised Master Fee Schedule
48 RESOLUTION NO. 2992-2026

PORTOLA VALLEY APPROVING A REVISED FEE SCHEDULE FOR ITS

ADMINISTRATIVE, BUILDING, PUBLIC WORKS/ENGINEERING

AND PLANNING DEPARTMENTS BASED ON THE COMPREHENSIVE FEE STUDY

REPORT PREPARED BY MATRIX CONSULTING GROUP
WHEREAS, Municipal Code Section 18.34.040 [Fees for applications-Collection] of Chapter 18.34 [Administration] of Title 18 [Zoning] authorizes the Town Council to establish, by resolution, the amounts of fees for applications and permits under the Zoning Ordinance and may, from time to time modify the resolution; and WHEREAS, Resolution 2619-2014 was adopted on May 14, 2014 and provided for a revision on an annual basis to the master fee schedule based on the increase in the Consumer Price Index; and
WHEREAS, Resolution 2619-2014 provides the fees and charges set forth in Exhibit A shall be adjusted annually on July 1st of every year by the percentage increase or decrease in the Consumer Price Index - All Items Index (San Francisco-Oakland Hayward). The calculation will be based upon the index from February of the prior year to the index for February of the current year; and
WHEREAS, the proposed fees are not a tax pursuant to State of California Proposition 26; and
WHEREAS, on May 15, 2026, the Town Clerk published notices in a newspaper of local distribution concerning the Town Council's intention to hold a public hearing to consider adoption of a new fee schedule and all documentation supporting the proposed fee schedule was made available to the public, beginning on May 15, 2026.

WHEREAS, on May 19, 2026, the Finance Committee reviewed the report and provided feedback to staff.

WHEREAS, on May 27, 2026, the Town Council held a public hearing to review and approve the Comprehensive Fee Study Report and considered adoption of a resolution amending the Fee Schedule based upon the approval of the report.

NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE as follows:

Section 1. The fees set forth in the attached fee schedule (Exhibit A) are hereby established pursuant to the Town of Portola Valley Municipal Code and shall become part of the Master Fee Schedule. These fees shall be paid to or collected by the Town for each of the applications, permits, extensions, renewals, services or other matters enumerated therein. No application shall be deemed filed or complete until all required fees have been paid in full to the Town.
49 Section 2. Upon the effective date of this resolution, Resolution 2951-2024 is hereby replaced, it being the intent of the Town Council that the fee schedule adopted by this resolution shall supersede all prior schedules pertaining to the same subject matter.

Section 3. Annual Adjustment. The CPI adjustment calculation this year was based upon the index from February of the prior year to the index for February of the current year, as the February Consumer Price Index was used for the CPI adjustment in April 2023.

Section 4. The fees adopted by this resolution shall become effective on July 1, 2026, except for Building and Planning fees which will go into effect on August 1, 2026.

PASSED AND ADOPTED this 10th day of June 2026, with the following changes:
 $45 for business license,
 $450 for solar permit,
 $250 for tree permit, and
 Remand recreation fees to Parks & Recreation Committee AYES:

NOES:

ABSENT:

ABSTAIN:

By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Exhibit A: Revised Master Fee Schedule
50 Master Fee Schedule
Fee Name Unit Current Deposit / Fee Total Cost Approved Fee Fee Type or Regulation Building #REF!
Building Plan Check Fees
Plan Review % of Permit Fee Modified 55% 55% User Fee
Engineering Plan Review % of Permit Fee Modified 79% 79% User Fee Building Permit Fees
New Buildings, Additions, Tenant Improvements, Residential Remodels $1 to $2,000 Valuation Each Modified $513 $513 User Fee $2,000 to $25,000 Valuation
Project valued at $2,000 Each Modified $513 $513 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $14.00 $14.00 User Fee $25,000 to $50,000 Valuation
Project valued at $25,000 Each Modified $835 $835 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $12.88 $12.88 User Fee $50,000 to $100,000 Valuation
Project valued at $50,000 Each Modified $1,157 $1,157 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $21.23 $21.23 User Fee $100,000 to $500,000 Valuation
Project valued at $100,000 Each Modified $2,219 $2,219 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $6.43 $6.43 User Fee $500,000 to $1,000,000 Valuation
Project valued at $500,000 Each Modified $4,790 $4,790 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $5.60 $5.60 User Fee $1,000,000 to $5,000,000 Valuation
Project valued at $1,000,000 Each Modified $7,588 $7,588 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $1.30 $1.30 User Fee $5,000,000+ Valuation
Project valued at $5,000,000 Each Modified $12,800 $12,800 User Fee For each additional $1,000 or fraction thereof Each Add'l $1,000 Modified $0.65 $0.65 User Fee Mechanical, Electrical, and/or Plumbing Permit Fees
Mechanical % of Permit Fee Modified 15% 15% User Fee
Electrical % of Permit Fee Modified 15% 15% User Fee
Plumbing % of Permit Fee Modified 15% 15% User Fee
Building Flat Fees
Bathroom or Kitchen Remodel (non-structural) Each Modified $720 $720 User Fee Stucco / Siding Each Modified $440 $440 User Fee
Residential Re-Roof Each Modified $440 $440 User Fee
Doors, Windows, Skylights (Change Out Only)
5 or less Base Modified $440 $440 User Fee
Each Additional Window Each Modified $70 $70 User Fee
Swimming Pool, Spa
Swimming Pool Each Modified $1,571 $1,571 User Fee
Spa - In Ground Each Modified $881 $881 User Fee
Spa - Above Ground / Prefabricated Each Modified $708 $708 User Fee Signs
Pole or Freestanding Each Modified $800 $800 User Fee
Wall Mounted Each Modified $536 $536 User Fee
Monument Each Modified $800 $800 User Fee
Demolition Each Modified $536 $536 User Fee
Construction and Demolition Waste Management Review Fee Each Modified $440 $440 User Fee Stand Alone Trade (i.e., Water Heater, plumbing, mechanical, electrical, etc.) Base Base Modified $440 $440 User Fee
51 Master Fee Schedule
Fee Name Unit Current Deposit / Fee Total Cost Approved Fee Fee Type or Regulation Each Additional Each Add'l Modified $440 $440 User Fee
Work Without a Permit Per Violation 2x Building Permit Fees 2x Building Permit Fees Penalty Permit Extension Each New $291 $291 User Fee
Permit Reactivation Each New $291 $291 User Fee
Technology Surcharge % of Permit Fee New 5% 5% Surcharge General Plan Maintenance Fee % of Permit Fee New 16% 16% Surcharge Temporary Occupancy Permit Each $1,766 $708 $708 User Fee Temporary Gas or Electrical Each $500 $513 $513 User Fee Generator Permit Each New $463 $463 User Fee
Solar / Photovoltaic
Single-Family Residential
Roof Mounted
15kW or Less Base New $450 $450 GOV § 66015 (a)
Each Additional kW Above 15kW Each addl. Kw New $15 $15 GOV § 66015 (a) Ground Mounted
15kW or Less Base New $450 $450 GOV § 66015 (a)
Each Additional kW Above 15kW Each addl. Kw New $15 $15 GOV § 66015 (a) Commercial / Multi-Family
Roof Mounted
50kW or Less Base New $1,000 $1,000 GOV § 66015 (b)
Per kW Between 50kW - 250kW Each addl. Kw New $7 $7 GOV § 66015 (b) Each Additional kW Above 250kW Each addl. Kw New $5 $5 GOV § 66015 (b) Ground Mounted
50kW or Less Base New $1,000 $1,000 GOV § 66015 (b)
Per kW Between 50kW - 250kW Each addl. Kw New $7 $7 GOV § 66015 (b) Each Additional kW Above 250kW Each addl. Kw New $5 $5 GOV § 66015 (b) Solar APP+ Each New $191 $191 User Fee
EV Charging Station
Residential Each New $536 $536 User Fee
Commercial Each New $1,072 $1,072 User Fee
Energy Storage System (ESS)
Residential Each New $536 $536 User Fee
Commercial Each New $1,072 $1,072 User Fee
Misc Fees
After Hours Inspection Per Hour New $231 $231 User Fee
Re-Inspection Fee Per Hour New $161 $161 User Fee
Alternate Means and Methods Per Hour New $195 $195 User Fee Excessive Plan Review (4th and subsequent) Per Hour New $184 $184 User Fee Revisions to Approved Plans Per Hour New $184 $184 User Fee Strong Motion Instrumentation & Seismic Hazard Mapping
Residential
Valuation under $3,850 Per $1,000 $0.50 $0.50 PRC § 2705 Valuation over $3,850 Per $1,000 $0.13 $0.13 PRC § 2705 Commercial
Valuation under $1,786 Per $1,000 $0.50 $0.50 PRC § 2705 Valuation over $1,786 Per $1,000 $0.28 $0.28 PRC § 2705 California Building Standards Commission
Every $25,000 or fraction thereof Per $25,000 $1 $1 SB 1473 Code Enforcement
Code Enforcement Inspection / Reinspection Per Inspection $290 PVMC 18.80.010 Abatement / Nuisance Cleanup Each Actual Cost PVMC 18.80.010 Noticing Fee
52 Master Fee Schedule
Fee Name Unit Current Deposit / Fee Total Cost Approved Fee Fee Type or Regulation First Notice Each Penalty
Second Notice Each Penalty
Third and Subsequent Notice for Same Violation Each Penalty Certified Mailing Fee Each Actual Cost Penalty
Administrative Hearings PVMC 18.80.040
Citation Processing Each Actual Cost Penalty
Hearing Fee Each Actual Cost Penalty
Appeal Fee Each Actual Cost Penalty
Lien Processing Fee Each Actual Cost Penalty
Permit Related Enforcement
Work Without a Permit Per Violation 2x Building Permit Fees PVMC 15.04.020 Each Additional Violation (type of construction) Per Violation $500 Penalty Permit Investigation Fee Per Hour $120 Penalty
Tree Removal Violations Per Tree Penalty
Violation PVMC 18.80.030
First Violation Per Violation Per Day Penalty
Second Violation Per Violation Per Day Penalty
Third and Subsequent Violation Per Violation Per Day Penalty Planning
Pre-Application Meeting Initial Deposit $1,828 $500 $500 Deposit Pre-Application Review Initial Deposit New $2,000 $2,000 Deposit Architectural Review
New Residence Initial Deposit $7,594 $5,500 $5,500 Deposit Guest House / Addition Initial Deposit $5,944 $4,500 $4,500 Deposit Commercial Initial Deposit New $7,000 $7,000 Deposit
Multi-Family Initial Deposit New $7,500 $7,500 Deposit
Amendment Initial Deposit $3,979 $4,000 $4,000 Deposit
Site Development Permit
51-100 Cubic Yards Initial Deposit $4,499 $8,500 $8,500 Deposit 101-1,000 Cubic Yards Initial Deposit $7,196 $12,000 $12,000 Deposit Greater than 1,000 Cubic Yards Initial Deposit $9,052 $12,500 $12,500 Deposit Conditional Use Permit
Standard (New or Major Amendment) Initial Deposit $14,681 $6,000 $6,000 Deposit Planned Unit Development Initial Deposit $14,528 $6,500 $6,500 Deposit Amendment (Minor) Initial Deposit $8,848 $4,000 $4,000 Deposit Cannabis Initial Deposit $6,940 $2,000 $2,000 Deposit
Variance
Variance Initial Deposit $11,361 $2,000 $2,000 Deposit
Lot Line Adjustment
Lot Line Adjustment Initial Deposit $10,300 $11,500 $11,500 Deposit Geology Review
Map Modification Initial Deposit $4,923 $1,000 $1,000 Deposit Subdivision
Preliminary Map Initial Deposit $10,366 $2,000 $2,000 Deposit Tentative Map Initial Deposit $14,659 $11,500 $11,500 Deposit Final Map Initial Deposit $5,404 $7,500 $7,500 Deposit
Map Time Extension Initial Deposit $1,534 $500 $500 Deposit Tentative Map Amendment Initial Deposit $4,567 $5,500 $5,500 Deposit Final Map Revision Initial Deposit $7,067 $3,500 $3,500 Deposit Environmental
Initial Assessment Initial Deposit $10,479 $1,500 $1,500 Deposit Mitigated / Negative Declaration Initial Deposit $26,423 $3,000 $3,000 Deposit CEQA Exemption Filing Initial Deposit New $1,000 $1,000 Deposit General Plan Amendment
General Plan Amendment Initial Deposit $14,737 $6,000 $6,000 Deposit Zoning Ordinance Amendment
Zoning Ordinance Amendment Initial Deposit $12,367 $3,000 $3,000 Deposit Fence Permit
Fence Permit Initial Deposit Modified $1,000 $1,000 Deposit Tree Removal Permit
53 Master Fee Schedule
Fee Name Unit Current Deposit / Fee Total Cost Approved Fee Fee Type or Regulation Tree Removal Permit Initial Deposit $96 $1,000 $250 Deposit Miscellaneous
Residential Data Report (Zoning Verification Letter) Initial Deposit $151 $1,000 $1,000 Deposit Allowed Floor Area & Impervious Service Calculation Initial Deposit $151 $500 $500 Deposit Appeal Initial Deposit $14,858 $2,500 $2,500 Deposit
Additional Plan Review or Revision Per Hour Per Hour as Billed $193 $193 User Fee Zoning Permit / Fee Initial Deposit $1,631 $1,000 $1,000 Deposit Telecommunications Tower Initial Deposit New $8,500 $8,500 Deposit SB9 Initial Deposit New $3,000 $3,000 Deposit
SB9 Lot Split Initial Deposit New $7,000 $7,000 Deposit Development Agreement Initial Deposit New $5,000 $5,000 Deposit Annexation Initial Deposit New $11,500 Deposit
ASCC Review Initial Deposit New $2,500 $2,500 Deposit
Planning Inspection Per Inspection New $354 $354 User Fee Planning Reinspection Per Inspection New $177 $177 User Fee Anything not covered under the above permits Initial Deposit New $3,000 $3,000 Deposit Horse Permit
New Per Horse / Year $68 $70 $70 User Fee
Renewal
Residential Per Horse / Year $20 $31 $31 User Fee
Commercial Per Horse / Year $27 $47 $47 User Fee
Inspection Per Hour Per Hour as Billed $218 $218 User Fee Engineering
Encroachment into Public Right-of-Way
Application Fee Each Modified $382 $382 User Fee
Encroachment Inspection Deposit Initial Deposit Modified $500 $500 Deposit Debris Box Each New $194 $194 User Fee
Trenching Fee Per LF New $17 $17 User Fee
Fence, Wall, Irrigation, Driveway Cuts Per LF Modified $17 $17 User Fee Traffic Control Plan Review For Standard Lane Closure Per Sheet Deposit New $500 $500 Deposit Traffic Control Plan Review for Long Term (over three days) Closures Per Sheet Deposit New $1,000 $1,000 Deposit Misc. Engineering Fees
Flood Zone Letter Research Initial Deposit New $500 $500 Deposit Engineering Inspection Deposit Initial Deposit New $2,000 $2,000 Deposit Additional Engineering Plan Review Per Hour Modified $287 $287 User Fee Additional Engineering Inspection Per Hour Modified $230 $230 User Fee Work Without a Permit Each Up to 4x Permit Fee 2x Permit Fees Penalty Effort Out of Standard Scope Initial Deposit New Varies, depending on scope Deposit Certificate of Compliance Initial Deposit $6,211 $6,500 $6,500 Deposit Administrative Fees
Banner / Sign Fee Each $35 $207 $207 User Fee
Business License
Application Processing Fee - New Licenses Only Each New $231 $45 User Fee Special Event Business License Each New $52 $52 User Fee Fixed Place of Business within Portola Valley Each $134 $134 Employee Fee 30+ hours week Each / Per Year $27 $27
Employee Fee 15-30 hours week Each / Per Year $13 $13
Not Fixed Place of Business
General Contractor (3 or more subcontractors) Each $535 $535 General Contractor (less than 3 subcontractors) Each $134 $134 Subcontractor Each $134 $134
General License / Home Occupation Each $134 $134
State CASp (SB1186) Annual $4 $4 AB 1379
Copying Fees
Compact Disc (CD) / Flash Drive Copying Per Media $14 $10 $10 User Fee 54 Master Fee Schedule
Fee Name Unit Current Deposit / Fee Total Cost Approved Fee Fee Type or Regulation Paper Documents Per Copy $0.35 $0.35 GOV § 7922.530
Electric Vehicle Charging Station
Electric Vehicle Charging Fee Per kWh Modified $0.43 $0.43 User Fee Misc. Fees
Verification of Life Each New $51 $51 User Fee
Returned Check Each New $25 $25 CIV § 1719(a)
Subpoena Response Each New $15 $15 EVI § 1563(b)(6)
Deposit Accounts
For services that require a deposit, the Town will establish a Cost Recovery Reimbursement Agreement in a form approved by the Town Attorney. The Town will withdraw expenses from the deposit at current Town hourly rates or at the contracted rates of outside consultants. If appropriate, consultant rates may incur a 15% charge to account for administrative services. When the deposit balance reaches five percent (5%) of the original deposit amount, the Applicant shall replenish the account in an amount reasonably determined by the Town.

Supplemental Services
For services requested of Town Staff for which no fee is listed in the Master Fee Schedule, or for projects of a size and complexity not typically encountered by the Town, a Cost Recovery Reimbursement Agreement will be established. Services will be billed at current Town hourly rates or at the contracted rates of outside consultants. If appropriate, consultant rates may incur a 15% charge to account for administrative services.

Project valuation standards
Project valuation for purposes of calculating building permit fees shall be determined using the applicant’s submitted construction valuation. The Town shall validate submitted valuations using the International Code Council (ICC) Building Valuation Data tables, adjusted by an applicable regional cost modifier. Fee calculations shall be based on whichever valuation is greater, the applicant’s submitted value or the Town’s calculated value. The Town Manager, or their designee, is authorized to apply this methodology and make valuation determinations in accordance with these standards.

Calculating Hourly Rates for Staff
Hourly rates for Town Staff are calculated using the employee’s fully burdened cost, which includes salary and benefits, Town overhead, and productive hours. 55 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Anthony McFarlane, Assistant Town Manager
DATE: June 10, 2026
RE: Adopt a Resolution Amending the Salary Schedule to Reflect a Cost-of-Living Adjustment of 2.5% and the Addition of Finance Manager, Accountant I, and Senior Development Review Technician/Building Inspector Positions

RECOMMENDATION
Adopt a Resolution amending the current Salary Schedule to reflect a Cost-of-Living Adjustment of 2.5% plus the addition of three positions effective July 1, 2026.

BACKGROUND
The Town Council reviewed the proposed resolution on May 27, 2026, and asked for revised ranges on two positions on two positions in the Finance section. The proposed salary schedule has been revised.

FISCAL IMPACT
A 2.5% COLA will increase salaries approximately $52K. However, salary savings of approximately $81K will be realized by replacing the vacant Finance Director salary range with the proposed Finance Manager salary range and will fund the increase of approximately $29K in salaries for the Accountant I and Senior Development Review Technician/Building Inspector positions.

ATTACHMENTS

1. Resolution

2. Exhibit A: Proposed Salary Schedule
56 RESOLUTION NO. 2993-2026

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PORTOLA VALLEY ADOPTING THE SALARY SCHEDULE FOR FISCAL YEAR 2026-27
WHEREAS, the Town Manager proposes Salary Schedule updates annually to the Town Council; and
WHEREAS, at its April 8, 2026 meeting, the Town Council directed staff to include an annual Cost of Living Adjustment based on past practice and consistent with practices in other municipalities; and
WHEREAS, the Town Council directed staff to include in the salary ranges a

2.5% CPI/COLA increase effective the pay period ending July 15, 2026 and reflected in the FY 2026/27 budget; and
WHEREAS, to ensure right sizing and organizational flexibility for Planning & Building series staff, the Salary Schedule is amended to include the title of Senior Development Technician / Building Inspector; and
WHEREAS, to ensure right-sizing and career ladders for Finance series staff, the Salary Schedule is amended to include the titles of Finance Manager and Accountant I.

NOW THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Portola Valley that public interest and convenience require an update to the salary schedule as outlined above.

PASSED AND ADOPTED this 10th day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

By:

Craig Taylor, Mayor
ATTEST:

Veronica Dao, Town Clerk
Exhibit A: 2026-27 Salary Schedule
57 Bottom Top Bottom Top
Town Manager
Assistant Town Manager $ 252,282 195,736 $ salary
Town Clerk $ 160,986 123,122 $
Administrative Services Manager $ 171,813 130,491 $ salary Senior Administrative Analyst $ 160,986 123,122 $ salary Administrative Analyst $ 132,646 106,539 $ $51.22 $63.77 Administrative Assistant $ 96,210 79,377 $ $38.16 $46.25 Finance Director $ 241,408 184,862 $
Finance Manager $ 191,257 135,491 $ salary
Senior Accountant $ 137,248 118,015 $
Accountant I $ 122,093 93,144 $ $44.78 $58.70
Finance Technician $ 104,062 59,543 $ $28.63 $50.03
Planning and Building Director $ 241,408 184,862 $
Deputy Building Official $ 184,641 124,458 $ $59.84 $88.77 Senior Planner $ 177,194 125,753 $ $60.46 $85.19
Associate Planner $ 144,760 106,026 $ $50.97 $69.60
Assistant Planner $ 131,392 97,346 $ $46.80 $63.17
Senior Development Review Technician /
Building Inspector
$ 139,628 101,686 $ $48.89 $67.13
Senior Development Review Technician $ 114,437 90,345 $ $43.44 55.02 Development Review Technician I/II $ 102,615 58,504 $ $28.13 $49.33 Town Engineer $ 215,373 190,035 $
Engineering Technician $ 114,437 90,345 $ 43.43 55.02
Maintenance Worker III $ 139,007 99,124 $ $47.66 $66.83 Maintenance Worker II $ 113,513 90,682 $ $43.60 $54.57
Maintenance Worker I $ 102,064 71,901 $ $34.57 $49.07
Consultant/Intern/Temporary Help - - $25.00 $175.00
Notes:

1. All hourly positions are based on a 40.0 hour
work week (2,080 hours annually) unless otherwise
noted.

2. Not all classifications detailed above are
authorized to be filled, please refer to the Town's
budget for position authorizations.

3. The Town of Portola Valley defaults to California
State Minimum Wage rates.
salary
Public Works / Facilities Maintenance
salary
Planning & Building
salary
Finance
salary
Set by Contract
$250,000 salary
salary
Town of Portola Valley
Salary Schedule
FY 2026-27 Salary Schedule:

Administration
Annual Range Hourly Range
58 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Anthony McFarlane, Assistant Town Manager
DATE: June 10, 2026
RE: Reauthorizing the Town Treasurer as the Authority for Management of the Town’s Investment Programs

RECOMMENDATION
Adopt a resolution naming the Town Treasurer as the Authority for Management of the Town's Investment Programs and approving the amended Town's Investment Policy.

BACKGROUND
Per California Government Code Section 53607 (Attachment 2), a legislative body of a municipality may delegate, for a one-year period, the authority to manage investment programs to that body’s treasurer.

The Town’s Municipal Code Title 2 Chapter 2.08.020 enables the Town Manager to serve as the Town Treasurer (Attachment 3).

DISCUSSION
The California Government Code only authorizes such delegation for a one-year period. Staff recommends reappointing, pursuant to the Town of Portola Valley Municipal Code, the Town Manager to continue to manage investment programs for the next fiscal year. Per the Town’s Investment Policy (Attachment 4), day-to-day operations shall be delegated to the Finance Director, now Assistant Town Manager; the Town Manager will continue to consult with the Finance Committee on present and future investments.

FISCAL IMPACT
There is no fiscal impact

ATTACHMENTS

1. Resolution

2. Government Code Section 53607

3. Municipal Code 2.08.020

4. Investment Policy
59 1
RESOLUTION NO. -2026

RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF PORTOLA VALLEY AUTHORIZING THE TOWN TREASURER AS THE AUTHORITY FOR MANAGEMENT OF THE TOWN’S INVESTMENT POLICY AND PROGRAMS PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 53607 WHEREAS, the Town is required to annually delegate the authority to manage the Town’s investment policy and programs to the Town Treasurer pursuant to Government Code Section 53607
WHEREAS, the delegation is effective from July 1, 2026, through June 30, 2027, and;
WHEREAS, the Town Manager can serve as the Town Treasurer pursuant to Municipal Code Title 2 Chapter 2.08.020, and;
WHEREAS, the day-to-day management of the Town’s investment program can be delegated to the Assistant Town Manager pursuant to the Town’s Investment Policy and Government Code Section 53607, and;
WHEREAS, the amended Investment Policy has been reviewed and approved.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Portola Valley authorizes the following,

1. The Town Treasurer has the authority to manage the Town’s investment policy and programs from July 1, 2026, through June 30, 2027.

2. The Town Manager can serve as Town Treasurer and can delegate dayto-day management of the investment program to the Assistant Town manager.

3. The investment policy has been renewed for Fiscal Year 2026-27 PASSED AND ADOPTED this 10th day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By: _______________________________
Craig Taylo, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
60 State of California

GOVERNMENT
CODE
Section 53607
53607. The authority of the legislative body to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased, may be delegated for a one-year period by the legislative body to the treasurer of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make monthly report of those transactions to the legislative body. Subject to review, the legislative body may renew the delegation of authority pursuant to this section each year.
(Amended by Stats. 1996, Ch. 749, Sec. 6. Effective January 1, 1997.) 61 ATTACHMENT #2

2.08.020 – Town Treasurer
The Town manager shall serve as the town treasurer. The town treasurer shall maintain the account of the town in accordance with the approved final budget and accepted municipal accounting procedures and shall perform such other duties as set forth in the general laws of the state. (Ord. 2015-406 §§ 3, 4, 2015)
62 Town of Portola Valley
Investment Policy
Originally Adopted: December 10, 2003
Revised: November 8, 2017
Revised: November 28, 2018
Revised: August 14, 2019June 10,2026

1.0 MISSION STATEMENT
It is the policy of the Town of Portola Valley to invest public funds in a manner which will provide the maximum security with best investment returns, while meeting the daily cash flow demands of the entity. The Town’s portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law.

2.0 SCOPE
This investment policy applies to all financial assets of the Town of Portola Valley. These funds are audited annually and accounted for in the Financial Statements. This policy is applicable, but not limited to all funds listed below:

General Fund
Special Revenue
Restricted Funds
Trust Funds
Any other Town Funds or funds held for the exclusive benefit of the Town of Portola Valley and under the direction of Town of Portola Valley officials.

2.1 Pooling of Funds Except for cash in certain restricted funds, the Town will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

3.0 OBJECTIVES
In order of priority, the primary objectives of the investment activities shall be:

3.1 Safety Safety of the principal is the foremost objective of the investment program. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

3.2 Liquidity The investment portfolio will remain sufficiently liquid to enable the Town of Portola Valley to meet all operating requirements that might be reasonably anticipated.

3.3 Return or Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and 63 the cash flow characteristics of the portfolio. Return on investment is of secondary importance compared to the safety and liquidity objectives described above.

4.0 STANDARDS OF CARE

4.1 Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence and discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the “prudent investor” standard (California Government Code 53600.3) and shall be applied in the context of managing an overall portfolio.

Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s risk or market price changes, provided deviations from expectation are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.2 Delegation of Authority Authority to manage the investment program is derived from California Government Code (CGC) 53600/1, et seq.

Management responsibility for the investment program is hereby delegated to the Treasurer. Daily management responsibility of the program may be delegated to the Finance DirectorAssistant Town Manager, who shall establish procedures and operate the investment program consistent with this investment policy.

Procedures may include, but not be limited to, references to: safekeeping, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions.

No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.

4.3 Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions 64 with the same individual with whom business is conducted on behalf of the Town.

4.4 Internal Control Separation of functions between the Treasurer, Finance Director, and Finance Committee is designed to provide an ongoing internal review to prevent the potential for converting assets or concealing transactions.

Investment decisions are made by the Treasurer and executed by the Finance Director. All wire transfers initiated by the Finance Director must be reconfirmed by the appropriate financial institution to the Accounting Technician and approved by the Treasurer. Timely bank reconciliation is conducted to ensure proper handling of all transactions The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Finance Director and Accounting Technician on a monthly basis. Internal controls will be documented by staff.

5.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Treasurer may select any financial institution/broker/dealer selected by credit worthiness that is authorized to provide investment services in the State of California. For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the FINRA Financial Industry Regulatory Authority.

6.0 AUTHORIZED INVESTMENTS

6.1 Investment Types The Town of Portola Valley is empowered by CGC 53601 et seq. to invest in the following:
▪ Local Agency Investment Fund (LAIF), a special fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum -allowed by the State. LAIF will have its own investment policy that will differ from the Town. ▪ United States Government Agency Bonds.
▪ United States Treasury Bills, Notes and Bonds.
▪ Mutual funds or exchange traded funds investing over 80% of assets in either:
o 1) short to medium term corporate bonds holding an average credit rating of “A” or better not to exceed 30% of surplus funds, or o 2) short to medium term Federal Agency or U.S. Government sponsored enterprise obligations.
▪ Pools and other investment structures incorporating investments permitted in CGC 53601 and 53635, such as Local Government Investment Pools sponsored by Counties and Joint Powers Authorities. 65 These entities may have their own investment policy that will differ from that of the Town.
▪ Negotiable Certificates of Deposit issued by federally or state chartered banks or associations. No more than 30% of surplus funds can be invested in certificates of deposit.

Investment in derivatives of the above instruments shall require authorization by the Town Council. Any concentrated equity or bond holding (including any private note held by the Town), however obtained, must be sold and converted into approved investments as quickly as practicable, considering market liquidity and trading restrictions on such securities.

6.2 Collateralization All certificates of deposit must be collateralized by U.S.

Treasury obligations held by a third party with whom the Town has a current written custodial agreement. The Treasurer may waive this requirement up to the amount already insured by federal or state deposit insurance (FDIC).

7.0 APPROVAL AND REVISION
The Investment Policy shall be adopted by resolution of the Town of Portola Valley. The Policy will be reviewed as part of the annual budget process with any amendments to be approved by the Council.
66 ______________________________________________________________________________________ TO:

FROM:

DATE:

RE:

Mayor and Members of Town Council
Tony McFarlane, Assistant Town Manager
June 10, 2026
Provide Update and Receive Direction on the Proposed FY26-27 Budget

RECOMMENDATION
Receive a preliminary report on the Fiscal Year 2026-27 Operating and Capital Budget and provide additional direction.

REPORT SUMMARY
Included in this report is a preliminary look at the framework for the FY 2026-27 Budget.

GENERAL FUND
The General Fund reserve is estimated to be $2.65 million at year end and is projecting a deficit of approximately $585K for Fiscal Year 2026-27. Categories are still being reviewed and adjustments are still pending in the following categories that could alter the projected deficit.

1. Revenues
a. Fines and Forfeitures
b. Licenses and Permits
c. Charges for Services
The Council partially approved the User Fee Study report on May 27, 2026, and analysis is ongoing to update projected revenue from the revised fee structure.

2. Expenses
a. Services
b. Consultants
Staff is currently reviewing all consultant contracts for Building and Planning and Engineering. Services will be reduced with the elimination of one-time costs related to the change over in permitting and licensing software.

TOWN OF PORTOLA VALLEY

STAFF REPORT

TOWN OF PORTOLA VALLEY
67

Page 2 ends

FY 2026-27 Preliminary Budget Update June 10, 2026

REVENUE INCREASES
Tax revenue is estimated to increase approximately 6%, or $310K. As stated earlier, further analysis is needed to determine the impact of the revised fee structure upon adoption by the Town Council.

PRELIMINARY GENERAL FUND REVENUE

EXPENSE INCREASES
The most significant increase in expenses is the Sheriff’s contract of $488K. Although initial estimates were over $500K, additional COPS grant funding of $15K is available to absorb the increase without jeopardizing the Town’s maintenance of effort levels for police funding.

Other increases include the following,

1. $71K – Salaries due to starting the year with fewer vacancies in Planning & Building Staff.

2. $45K – Benefits due to health care premium increases and UAL payments.

3. $44K – Insurance due to a net increase in liability and property insurance premiums.

4. $25K – Open Space maintenance as recommended by the Conservation Committee

5. $2,600 – Subscriptions and maintenance upkeep for AM1680 as recommended by the Emergency Preparedness Committee.

Category 25-26 26-27 $ %
Property Taxes 4,355,875 4,588,087 232,212 5.33%
Sales & Use Tax 325,000 350,000 25,000 7.69%
Utility Users Tax 1,173,000 1,207,000 34,000 2.90%
Business License Tax 115,000 130,000 15,000 13.04%
Franchise Fees 424,000 428,000 4,000 0.94%
Fines & Forfeitures 2,500 2,500 - 0.00%
Licenses & Permits 322,500 322,500 - 0.00%
Intergovernmental 7,500 7,500 - 0.00%
Charges for Services 885,200 885,200 - 0.00%
Use of Money & Property 337,000 337,000 - 0.00%
Miscellaneous 5,200 5,200 - 0.00%
Transfers In - - - 0.00%
Total 7,952,775 8,262,987 310,212 3.90%
68

Page 3 ends

FY 2026-27 Preliminary Budget Update June 10, 2026

PRELIMINARY GENERAL FUND EXPENSES

CAPITAL PROJECTS
Approximately $1.46M is allocated in the preliminary budget with $965K earmarked for road resurfacing. Another $447K is allocated for Town Hall Energy Efficiency Upgrades at $64K and EV Charging Stations at $381K. Further discussion will be needed on the Ford Field Bathroom and Valley Oak Trail Bridges with the possibility of amendment post-adoption. Staff is also reviewing the installation of speed humps on Shawnee Pass.

Council Priorities
As a reminder the budget is developed using the following Council priorities

1. Financial Responsibility and Long-term Viability

2. Safety

3. Operational Efficiency and Effectiveness

4. Responsible Land Use

5. Community

6. Environmental Sustainability
Attachments

1. FY 2025-26 Estimated Fund Activity Summary

2. FY 2026-27 Preliminary Fund Activity Summary

3. FY 2026-27 Preliminary General Fund Revenues by Category

4. FY 2026-27 Preliminary General Fund Expenses by Department Category 25-26 26-27 $ %
Salaries 2,322,020 2,393,384 71,364 3.07%
Benefits 972,906 1,017,565 44,659 4.59%
Services 892,237 934,556 42,319 4.74%
Maintenance 384,100 384,100 - 0.00%
Contract 2,560,832 3,059,248 498,416 19.46%
Consultants 940,000 910,000 (30,000) -3.19%
Development 73,700 78,700 5,000 6.78%
Transfers Out 70,000 70,000 - 0.00%
Total 8,215,795 8,847,553 631,758 7.69%
Surplus / (Deficit) (263,020) (584,566)
69 Town of Portola Valley
Fund Activity Summary
FY 2025-26 Operating & Capital Budget
Fund Beginning Estimated Estimated Transfers Ending
Balance Revenues Expenditures In/(Out) Balance
General Purpose Funds
101 - Unassigned $ 1,106,643 $ 7,952,775 $ 8,145,795 $ (70,000) $ 843,623 Assigned
UAL 249,214 - - - 249,214
Equipment Replacement 100,000 - - - 100,000
Capital Replacement/Emergency 1,000,000 - - - 1,000,000 Legal Contingency 100,000 - - - 100,000
OPEB Liability 356,057 - - - 356,057
Sub-total $ 2,911,914 $ 7,952,775 $ 8,145,795 $ (70,000) $ 2,648,894 Restricted Funds
201 - Grants $ 294,865 $ 898 $ 19,573 $ - $ 276,190
202 - Public Safety Sales Tax 42,732 17,606 16,500 - 43,838 203 - Public Safety/COPS 186,004 208,432 157,445 - 236,990 204 - Open Space 9,669,264 692,270 550 - 10,360,984
205 - Library Fund 45,578 78,000 78,000 - 45,578
206 - Gas Tax/RMRA 687,241 232,969 29,270 70,000 960,940 208 - Frog Pond Open Space 30,070 956 - - 31,026
211 - Measure A 1,231,699 357,306 1,920 - 1,587,084
212 - Measure M 152,256 16,641 11,950 - 156,947
213 - Measure W 833,981 164,827 - - 998,807
221 - Park In-lieu 47,829 1,520 45,000 - 4,349
222 - Inclusionary In-lieu 4,901,283 153,884 181,843 - 4,873,324 225 - ARPA 100,000 - 100,000 - -
401 - Capital Projects 692,613 - 21,429 - 671,184
701 - Applicant Deposits - 724,822 724,822 - -
Sub-total $ 18,915,415 $ 2,650,128 $ 1,388,302 $ 70,000 $ 20,247,241 Fiduciary Funds
501 - Crescent Road Maintenance District $ - $ 22,813 $ 22,813 $ - $ - 502 - Portola Valley Ranch Road Maintenance District - 7,734 7,734 - - 504 - Wayside II Road Maintenance District - 63,446 63,446 - - 505 - Woodside Highlands Road Maintenance District - 85,578 85,578 - - Sub-total $ - $ 179,570 $ 179,570 $ - $ -
Grand Total $ 21,827,329 $ 10,782,473 $ 9,713,667 $ - $ 22,896,135 FY 2025-26
70 Town of Portola Valley
Fund Activity Summary
FY 2026-27 Preliminary Operating & Capital Budget
Fund Beginning Estimated Estimated Transfers Ending
Balance Revenues Expenditures In/(Out) Balance
General Purpose Funds
101 - Unassigned $ 843,623 $ 8,262,987 $ 8,777,553 $ - $ 329,057 Assigned
UAL 249,214 - - - 249,214
Equipment Replacement 100,000 - - - 100,000
Capital Replacement/Emergency 1,000,000 - - (70,000) 930,000 Legal Contingency 100,000 - - - 100,000
OPEB Liability 356,057 - - - 356,057
Sub-total $ 2,648,894 $ 8,262,987 $ 8,777,553 $ (70,000) $ 2,064,328 Restricted Funds
201 - Grants $ 276,190 $ 401,415 $ 401,415 $ - $ 276,190 202 - Public Safety Sales Tax 43,838 18,000 16,500 - 45,338 203 - Public Safety/COPS 236,990 195,000 175,000 - 256,990 204 - Open Space 10,360,984 750,000 27,500 - 11,083,484 205 - Library Fund 45,578 75,000 75,000 - 45,578
206 - Gas Tax/RMRA 960,940 250,000 390,000 70,000 890,940 208 - Frog Pond Open Space 31,026 900 - - 31,926
211 - Measure A 1,587,084 400,000 460,000 - 1,527,084
212 - Measure M 156,947 78,000 78,000 - 156,947
213 - Measure W 998,807 205,000 205,000 - 998,807
221 - Park In-lieu 4,349 500 - - 4,849
222 - Inclusionary In-lieu 4,873,324 125,000 200,000 - 4,798,324 225 - ARPA - - - - -
401 - Capital Projects 671,184 - 250,000 - 421,184
701 - Applicant Deposits - - - - -
Sub-total $ 20,247,241 $ 2,498,815 $ 2,278,415 $ 70,000 $ 20,537,641 Fiduciary Funds
501 - Crescent Road Maintenance District $ - $ 22,813 $ 22,813 $ - $ - 502 - Portola Valley Ranch Road Maintenance District - 7,734 7,734 - - 504 - Wayside II Road Maintenance District - 63,446 63,446 - - 505 - Woodside Highlands Road Maintenance District - 85,578 85,578 - - Sub-total $ - $ 179,570 $ 179,570 $ - $ -
Grand Total $ 22,896,135 $ 10,941,372 $ 11,235,538 $ - $ 22,601,969 FY 2025-26
71 72
73 74
75 76
77 78
79 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: June 10, 2026
RE: Consider and Adopt Policies Regarding Service Disruption During Town Council Meetings and Public Posting Board for Translated Agendas

RECOMMENDATION
Staff recommends that the Town Council review and adopt the attached policies: 1) a policy establishing procedures for the Town Council when there is disruption of telephonic or internet service during a meeting that prevents the public’s ability to access a meeting via two-way remote participation and 2) a policy for a public posting board for translated Town Council meeting agendas.

BACKGROUND
Senate Bill (SB) 707 amended the Brown Act by introducing new teleconferencing and public outreach requirements for “eligible legislative bodies” to increase public engagement and transparency in local government meetings. SB 707 establishes new requirements for cities, counties, and special districts.

Certain provisions apply specifically to “eligible legislative bodies,” including cities and towns within a county with a population over 600,000. The Town of Portola Valley meets this threshold and is subject to these requirements.

DISCUSSION
Telephonic or Internet Service Disruption Policy
Pursuant to Government Code Section 54953.4(b)(1)(A)(i)(I)(ib), Council is required to adopt a policy establishing procedures for addressing disruptions to telephonic or internet service during meetings. The policy must outline procedures for recessing and reconvening meetings, as well as the efforts the Council will undertake to restore service. This policy may not be adopted on the consent calendar.

SB 707 establishes specific requirements for the content of this policy. If a technological disruption prevents public access to a meeting, Town Council must recess the open session for at least one hour, or until service is restored, while making good faith efforts to reestablish telephonic or internet access.

Closed session items may be conducted during this recess. Council cannot reconvene the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

If service has not been restored after one hour, the City Council must reconvene and either: (1) adjourn the meeting; or (2) adopt a finding, by roll call vote, that good faith efforts were made in accordance with the adopted policy and that continuing the meeting outweighs the public interest in maintaining remote access. Alternatively, the Council may simply adjourn the meeting without attempting to restore service. Council may decide to simply adjourn the meeting if, for example, there is little to no possibility of service being restored that evening. 80 A proposed Technology Disruption Policy and corresponding resolution are included as attachments for the Town Council’s consideration. If adopted, the policy will take effect on July 1, 2026. The Policy would only apply to Town Council. State law does not require the policy to apply to other Brown Act bodies of the Town, though the Council could decide to apply it more broadly.

Public Posting Board for Agenda Translations
Pursuant to Government Code Section 54953.4(c)(3)-(4), legislative bodies are required to provide a physical location, adjacent to where meeting agendas are posted that is freely accessible to the public.

This location must allow members of the public to post translations of the agenda in languages other than English. The Town is not responsible for the content, accuracy, or posting of these translations.

To comply with this requirement, staff will install a designated bulletin board next to the existing agenda posting board outside of Town Hall. This bulletin board will be reserved for translated versions of Town Council agendas and will include clear signage indicating its intended use. The signage will also note that the Town does not review or assume responsibility for any materials posted and any materials not related to Council agendas will be removed.

A proposed Posting Board Policy and corresponding resolution are included as attachments for the Town Council’s consideration. If adopted, the policy will take effect on July 1, 2026. The Policy would only apply to Town Council.

The Clerk’s Office will maintain this bulletin board to ensure ongoing compliance with Government Code.

ATTACHMENTS

1. Resolution With Exhibit A: Technology Service Disruption Policy

2. Resolution With Exhibit A: Public Posting Board Policy 81 RESOLUTION NO. 2995-2026

ADOPTING A TECHNOLOGY DISRUPTION POLICY FOR PORTOLA VALLEY TOWN COUNCIL MEEETINGS PURSUANT TO THE BROWN ACT (SB 707) WHEREAS, the Town of Portola Valley is committed to preserving and ensuring public access and participation in meetings of the Town Council; and WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707); and
WHEREAS, SB 707 amended the Ralph M. Brown Act to require legislative bodies to adopt policies addressing procedures in the event of a disruption to telephonic or internet-based access to public meetings; and
WHEREAS, pursuant to Government Code Section 54953.4(b)(1)(A), legislative bodies must approve a Technology Disruption Policy prior to July 1, 2026; and WHEREAS, such policy must establish procedures for recessing and reconvening meetings and outline the good faith efforts the Town will undertake to restore disrupted service; and
WHEREAS, the proposed Technology Disruption Policy (“Policy”) ensures compliance with SB 707 and maintains the Town’s commitment to transparency and public participation; and
WHEREAS, the Policy is proposed to take effect on July 1, 2026.

NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE AS FOLOWS:

1. This policy adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. The Technology Disruption Policy attached as Exhibit A to this Resolution is approved.

PASSED AND ADOPTED this 10th day of June, 2026
AYES:

NOES:

ABSENT:

ABSTAIN:
82 By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Exhibit A: Technology Disruption Policy
83 1
Draft Document

TOWN OF PORTOLA VALLEY
Town Council Policy
Title: Telephonic and Internet Service Disruption During Council Meetings
Approved on: XX-XX-2026
Approved By: Town Council

PURPOSE
This policy shall apply when, during the open session of a meeting of the Town Council, there is a disruption of telephonic of internet service that prevents the public from attending or observing the meeting via a two-way telephonic or audiovisual service, e.g.

Zoom.

This policy, and its requirements, shall not apply when a meeting of the Town Council is held for any of the following reasons:
• Attend a judicial or administrative proceeding to which the local agency is a party. • Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property. • Meet with elected or appointed officials of the United States of the State of California, solely to discuss a legislative or regulatory issue affecting the Town and over which the federal or state officials have jurisdiction. • Meet in or nearby a facility owned by the Town, provided the topic of the meeting is limited to items directly related to the facility.
• Meet in an emergency situation pursuant to Government Code Section 54956.5.

Procedures of Recessing and Reconvening
Upon disruption of two-way telephonic or internet service that prevents the public from attending or observing the meeting, the Town Council shall immediately adjourn the meeting or recess the open session meeting and state that the recess is due to disruption of two-way telephonic or internet service that prevents the public’s ability to attend or observe the meeting.

During the recess, Council may meet in closed session.
• During the recess, a good faith effort to restore the service shall be made. The Town Council shall not reconvene the open session of the meeting until at least one hour 84 2
Draft Document
following the disruption, or until the telephonic or internet service is restored, which is earlier.
• Upon reconvening the open session, if telephonic or internet service has not been restored after at least one hour of making a good faith effort to restore the service, the Town Council shall adopt a finding by roll call vote that good faith efforts to restore the telephonic or internet service have been made in accordance with this policy and that the public interest in continuing the meeting outweighs the public interest in remote public access, the Town Council may continue with the meeting.

Recordkeeping
The Town Clerk shall enter a brief state into the meeting minutes, including the following:
• The nature and time of the disruption
• The restoration efforts undertaken
• The time the meeting was reconvened (if applicable)
• Any adopted finding
Policy Amendment
Any amendment to this policy shall be brought before the Council for consideration and adoption at a noticed public meeting in open session. Any amendments to this policy shall be adopted as a regular agenda item, not on the consent agenda. 85 RESOLUTION NO. 2996-2026

ADOPTING A POSTING BOARD POLICY FOR PORTOLA VALLEY TOWN COUNCIL MEEETINGS PURSUANT TO THE BROWN ACT (SB 707)
WHEREAS, the Town of Portola Valley is committed to preserving and ensuring public access and participation in meetings of the Town Council; and WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707); and
WHEREAS, SB 707 amended the Ralph M. Brown Act to require legislative bodies to adopt policies addressing procedures in the event of a disruption to telephonic or internet-based access to public meetings; and
WHEREAS, pursuant to Government Code Section 54953.4(c)(3), legislative bodies provide a physical location that is accessible to the public for posting additional translations of Council agendas; and
WHEREAS, the legislative body is not responsible for the content or accuracy of any translation provided; and
WHEREAS, the proposed Public Posting Board Policy (“Policy”) ensures compliance with SB 707 and maintains the City’s commitment to transparency and public participation; and
WHEREAS, the Policy is proposed to take effect on July 1, 2026.

NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE AS FOLOWS:

2. The Posting Board Policy attached as Exhibit A to this Resolution is approved.

PASSED AND ADOPTED this 10th day of June, 2026.

AYES:

NOES:

ABSENT:

ABSTAIN:
86 By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Exhibit A: Public Posting Board Policy
87 1
Draft Document

TOWN OF PORTOLA VALLEY
Town Council Policy
Title: Public Posting Board for Translated Council Agendas Approved on: XX-XX-2026
Approved By: Town Council

PURPOSE
This policy establishes the procedures and standards for agendas posted pursuant to Government Code 54953.4 (c)(3)-(4) on the Public Posting Board. The posting board is for publicly translated agendas only. The Town of Portola Valley is not responsible for the content, or accuracy of the content, of the posted agendas on the Posting Board.

Background
Senate Bill 707 amended the Brown Act to require eligible legislative bodies to post agendas translated into other languages in certain circumstances and to “make available a physical location that is freely accessible to the public in reasonable proximity to the [location where the] translations are posted [for] members of the public to post additional translations of the agenda,” Government Code 54953.4 (c)(2). The Portola Valley Town Council is an eligible legislative body pursuant to Government Code 54953.4 (e)(2). While Portola Valley does not meet the threshold for language translation requirements, the Town is still required to provide a space for other translations provided by members of the public.

Posting Process
A member of the public may post a translated agenda once the official agenda has been posted by staff. For regular meetings of the Town Council, this is typically no later than the preceding Friday at 5:00 p.m. The Posting Board will not be locked so as to be publicly accessible pursuant to Government Code 54953.4 (c)(3)-(4).

To ensure that the board does not contain outdated information, staff will strive to remove agendas within two business days after the meeting date. Staff have no control over whether an agenda is removed prior to a meeting taking place.

Limitations
The Posting Board is for translated agendas of the Portola Valley Town Council. 88 2
Draft Document
Portola Valley staff may remove posted agendas for legislative bodies other than the following
• Portola Valley Town Council
Any documents other than translated agendas for the above-mentioned legislative body are not permitted.

Notice
The Brown Act does not provide for Town review of agenda translations posted by third parties. To ensure that members of the public who may rely on such translations, the board will include the following notice.

NOTICE REGARDING TRANSLATED AGENDAS – SENATE BILL 707 (Gov. Code § 54953.4, Senate Bill 707)
Pursuant to California Government Code section 54953.4, this bulletin board is designated solely for the public posting of translated versions of Town meeting agendas.

Translations posted in this space are provided by members of the public. The Town does not verify, review, endorse, certify, or otherwise sanction the accuracy or completeness of any translation posted.

This bulletin board may be used only for translated agendas. Any materials that are not agenda translations or that do not comply with this purpose will be removed immediately.

For official agendas, meeting notices, and participation information, please refer to the Town's website or the Town Clerk's Office.
89 TOWN OF PORTOLA VALLEY

STAFF REPORT
TO: Mayor and Members of the Town Council
FROM: Veronica Dao, Town Clerk
DATE: June 10, 2026
RE: Consider Adoption of a Resolution Adopting a Town Council Subsidiary Body Meeting Policy

RECOMMENDATION
Staff recommends that the Town Council review and consider adopting the Resolution adopting the Town Council Subsidiary Body Meeting Policy to extend remote meeting options to subsidiary or advisory bodies. Consider Adoption of a Resolution Adopting a Town Council Subsidiary Body Meeting Policy

DISCUSSION
Government Code Section 54953.8.6 allows Council to authorize certain subsidiary or advisory bodies to conduct meetings via teleconferencing. Provided specific eligibility criteria and requirements are met.

Definition of Eligible Subsidiary Body
An eligible subsidiary body is one that:

Serves in an advisory capacity only and does not have final decision-making authority over legislation, regulations, contracts, licenses, permits, entitlements, grants, or the allocation of funds; and Does not have primary subject matter jurisdiction over budgets, elections, police oversight, privacy, public library material access, taxes, or related spending proposals.

The Planning Commission, Architectural and Site Control Commission (ASCC) are excluded as they take action on planning permits and entitlements. The Finance Committee is not eligible as they have primary subject matter jurisdiction on budgets and taxes. Per the Portola Valley Municipal Code, the Conservation Committee has purview over tree permits (15.12.100) and is also not eligible for this provision. The Bicycle, Pedestrian, and Traffic Safety Committee is also excluded as they take action on driveway entrances on site development permits (15.12.300).

The potentially eligible Brown Act Town Committees include:

Cable and Utilities Undergrounding
Emergency Preparedness
Geologic Safety
Open Space
Trails and Paths
Wildfire Preparedness
Town Council Authorization
90 To permit remote meetings, Council must take formal action to make required findings both initially and every six months thereafter. These findings must:

Determine that remote participation will enhance public access; Consider the specific circumstances of the subsidiary body; and Address the format of remote participation, methods of public notice, and potential impacts on member diversity and retention.

Meeting Requirements
Eligible subsidiary bodies conducting remote meetings must comply with the following:

Approve the use of teleconferencing by majority vote after Council authorization; A physical meeting location within the jurisdiction must be designated for public attendance; At least one staff member must be physically present at that location; The meeting agenda must be posted at the physical location (posting at remote locations is not required);
Members must appear on camera during the meeting. If video is disabled due to technical issues, the reason must be stated; and
Any elected official serving on the body must comply with Government Code Section 54953(b)(3), including publicly noticing their remote location and making it accessible to the public.

Interaction with the Legislative Body
The statute also establishes a process for consideration of subsidiary body recommendations:

A subsidiary body may formally request to present its recommendations to the legislative body; The legislative body must schedule a discussion within 60 days at a regular meeting; The item may not be placed on the consent calendar; and Final action on the recommendations may not occur until a subsequent regular meeting.

ATTACHMENTS

1. Resolution With Exhibit A: Subsidiary Body Teleconferencing Policy 91 RESOLUTION NO. 2997-2026

PORTOLA VALLEY TOWN COUNCIL AUTHORIZATION OF SUBSIDIARY

BODY TELECONFERENCING MEETINGS
WHEREAS, Government Code Section 54953.8.6 allows eligible subsidiary bodies to meet via teleconference upon initial review and approval by their creating bodies and renewal of that review and approval every six months; and WHEREAS, the subsidiary bodies are not authorized to take final action on legislation, regulations, contracts, licenses, permits, or any other entitlements, grants, or allocation of funds; and
WHEREAS, the subsidiary bodies do not have primary subject matter jurisdiction that focuses on elections, budgets, police oversight, public library material access, taxes, or related spending proposals; and
WHEREAS, Town Council has considered the circumstances of the subsidiary bodies; and
WHEREAS, Town Council finds that teleconference meetings of the subsidiary bodies would enhance public access to said body meetings, and the public has been made aware of the type of remote participation, including audio-visual or telephonic, that will be made available at a regularly scheduled meeting and has been provided the opportunity to comment at an in-person meeting of the legislative body authorizing the subsidiary body to meet entirely remotely; and
WHEREAS, teleconference meetings of the subsidiary bodies would promote the attraction, retention, and diversity of eligible subsidiary body members; and NOW, THEREFORE, the Town Council of the Town of Portola Valley does RESOLVE that the following subsidiary bodies are authorized to meet via teleconference pursuant to Government Code Section 54953.8.6 in compliance with any other state or federal laws relating to access to public meetings and that the findings and effects of this Resolution may be renewed via majority vote of Town Council without the need to amend or alter the Resolution.
• Cable and Utilities Undergrounding
• Emergency Preparedness
• Geologic Safety
• Open Space
• Trails and Paths
• Wildfire Preparedness
PASSED AND ADOPTED this 10th day of June, 2026.
92 AYES:

NOES:

ABSENT:

ABSTAIN:

By: __________________________
Craig Taylor, Mayor
ATTEST:
_________________________
Veronica Dao, Town Clerk
Exhibit A: Subsidiary Body Teleconferencing Policy
93 1
Draft Document

TOWN OF PORTOLA VALLEY
Town Council Policy
Title: Subsidiary Body Teleconferencing Policy
Approved on: XX-XX-2026
Approved By: Town Council

PURPOSE
This policy establishes the rules and procedures for remote participation by members of eligible subsidiary bodies under Senate Bill 707. The goal is to increase public access and support member diversity while maintaining compliance with the Brown Act.

Background
Senate Bill 707 allows an agency’s main legislative body to allow certain subsidiary or advisory bodies to meet via teleconferencing. The parent legislative body must make findings to support remote participation and authorize use every six months.

Definition of an Eligible Subsidiary Body
This policy applies exclusively to bodies that meet all of the following criteria:
• Advisory capacity only: The body must not have authority to take final action on any matter, including contracts, budgets, permits, or licenses • No elected officials: Elected officials are prohibited from utilizing this policy’s remote participation provisions
Based on the foregoing criteria, this policy applies to the following Brown Act Town Committees:
• Cable and Utilities Undergrounding
• Emergency Preparedness
• Geologic Safety
• Open Space
• Trails and Paths
• Wildfire Preparedness
Parent Legislative Body Authorization
Before a subsidiary body can utilize these teleconferencing provisions, the parent legislative body must complete the following steps in an open, public meeting:
94 2
Draft Document
• Initial findings: The parent legislative body must pass a resolution making formal findings that allowing the subsidiary body to teleconference increases public access to meetings and supports member diversity and retention. • Six-month reauthorization: The parent legislative body must review and re-verify these findings every six (6) months to maintain the subsidiary body’s eligibility • Right of revocation: The parent legislative body retains the right to revoke this teleconferencing authority at any time, for any reason.

Subsidiary Body Adoption and Quorum Requirements
Once authorized by the parent legislative body, the subsidiary body must adhere to the following:
• Majority vote: The subsidiary body must formally approve the implementation of this policy by a majority vote before conducting its first remote meeting. • Public access: A physical meeting location within the jurisdiction must be designated for public attendance, with at least one staff member physically present at that location.
• Quorum: Remote members count towards the quorum.

Rules for Remote Members
Members of the subsidiary body who choose to participate remotely under this policy must comply with the following:
• Agenda privacy: Remote members do not need to list their private physical locations on the meeting agenda.
• No public access required: Remote members do not need to open their location to the public.
• Audio and video requirement: Remote members must participate via both twoway audio and two-way video. They must keep their cameras on for the duration of the meeting, unless a physical or mental condition prevents them from doing so. If a member is unable to use a camera due to technical difficulties, the reason must be stated.

Public Participation and Access
Meetings utilizing this policy must prioritize and protect public access:
• Hybrid options: The agenda must provide clear instructions on how the public can access the meeting both physically and virtually (via phone and/or audiovisual platform)
• Real-time comment: The public must be allowed to offer public comment in real time, whether they are attending physically or virtually. 95 3
Draft Document
Interaction with the Legislative Body
A subsidiary body may formally request to present its recommendations to the parent legislative body. If requested:
• The legislative body must schedule a discussion within 60 days at a regular meeting.
• The item may not be placed on the consent calendar
• Final action on the recommendations may not occur until a subsequent regular meeting.
96 TOWN OF PORTOLA VALLEY

LIAISON MEMO
TO: Mayor and Members of the Town Council
FROM: Vice Mayor Mary Hufty
DATE: June 10, 2026
RE: 06/02/2026 SFO Airport Roundtable Meeting Liaison Memo

BACKGROUND
Noise Office UpdateLots of complaints from Salinas due to rerouting during runway repairs Repairs to runways will be completed by October 2nd so that arrival times and the incidence of late flights will decrease. No parallel landings because of a safety audit from FAA. There is a Fly Quiet Element working on 3-4 focused issues that could make a difference.

Vertical Transportation2-5 years off FAA certification, testing in the middle east in Dubai Federal mandate under President Trump’s “Unleashing American Drone Dominance” June 2025 is pushing Advanced Air Mobility Electric Vertical Takeoff and Landing Archer Aviation (Salinas- Oyster Point) , Eve Air Mobility (Mountain View) Joby Aviation(’s time-line is 2026-2027 test flight has happened in Manhattan. Vertiport siting and permitting is still in creation in Sacramento but recalled that the air space is controlled by the Federal Government. Military, political and safety.

Advantages – quiet, no runway, designed for trips of 5-60 miles. High electricity demand.

What can local jurisdictions do with this expanding transportation industry? - need to control Zoning and permitting, utility of Vertiports and infrastructure agreements, multimodal integration, FAA Aircraft Noise Advisory Committee. We have the right to control vertiports. State will certify. We can be pre-empted by the Federal Government. Public safety and negative health impactsneed careful evaluation when efficiency is being considered and being invested in .

Contact Liccardo or Muller to let them know our concern. No industry in this jurisdiction should go over local jurisdictions.
97

Portola Valley City CouncilJune 10, 2026

Portola Valley City Council
June 10, 2026