Volume 47
June 24, 2026
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – JUNE 24, 2026
1. CALL TO ORDER
Mayor Taylor called the meeting to order at 7:12 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor
Absent: None
Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Tony McFarlane, Planning and Building Director Sarah Cawrse, Senior Planner Ocoee Wilson, Town Clerk Veronica Dao
2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL
3. PRESENTATIONS / PROCLAMATIONS
a. Proclamation for Ethan Radford for his Appointment to the United States Naval Academy
Mayor Taylor presented the proclamation and gave remarks. Ethan’s family accepted the proclamation on his behalf.
b. Presentation from the San Mateo County Mosquito and Vector Control District Regarding Services to the Town and the Presentation of a Proclamation for Mosquito Awareness Week
Brian Weber, District Manager made a presentation.
Mayor Taylor presented the proclamation to Board of Trustees representative, Robert Luo.
c. Presentation by PG&E
Marjory Ruiz, Senior Government Affairs Representative, made a presentation.
4. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
• Summer concert series
• PV Palooza
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• Town Picnic and Zotts to Tots
• Town Emergency Preparedness & Safety Day
5. ORAL COMMUNICATIONS
Mayor Taylor invited public comment.
Public Comment
• Danna Breen
• Caroline Vertongen
• Patty Dewes
6. CONSENT AGENDA
Mayor Taylor invited public comment.
Public Comment
• Caroline Vertongen
Consent Agenda items 6a, 6d, and 6j were pulled for separate discussion and action.
Motion and second (Hasko, Wolter) to approve Consent Agenda item 6a with the following changes:
• (spelling) Aaron Pfannenstiel of Atlas Planning
The motion carried 4-0-1 by voice vote, with Councilmember Flynn abstaining.
Motion and second (Hufty, Flynn) to approve Consent Agenda item 6d. The motion carried unanimously by voice vote.
Motion and second (Wolter, Flynn) to approve Consent Agenda item 6j. The motion carried 4-0-1 by voice vote, with Mayor Taylor recused.
Motion and second (Flynn, Hufty) to approve Consent Agenda items 6b, 6c, 6e-i, and 6ko. The motion carried unanimously by voice vote. a. Approve Special Meeting Minutes of June 10, 2026
b. Approve Regular Meeting Minutes of June 10, 2026
c. Approve Warrant List for June 24, 2026
d. Approve and Authorize the Mayor to Execute the Law Enforcement Services Agreement Between the County of San Mateo and the Town of Portola Valley Volume 47
June 24, 2026
e. Approve and Authorize the Mayor to Execute a Professional Services Agreement for On-Call Engineering and Construction Project Management Services with Interwest Consulting Group, Inc.
f. Approve and Authorize the Mayor to Execute a Professional Services Agreement for On-Call Planning, Building, Code Enforcement, and Engineering Services with CSG Consultants, Inc.
g. Approve and Authorize the Mayor to Execute a Professional Consultant Services Agreement for On-Call Building Permit Technician Consulting Services with Shums Coda Associates
h. Approve and Authorize the Mayor to Execute a Professional Consultant Services Agreement for On-Call Planning Services with Good City Company i. Approve and Authorize the Mayor to Execute a Professional Consultant Services Agreement for On-Call Geotechnical and Engineering Services with Cotton Shires and Associates, Inc.
j. Adopt Resolution for Fiscal Year 2026-2027 Woodside Highlands Road Maintenance District Tax Assessment
k. Adopt a Resolution for Fiscal Year 2026-2027 Wayside II Road Maintenance District Tax Assessment
l. Adopt a Resolution Calling for a General Municipal Election to be Held on November 3, 2026; Requesting the County of San Mateo Board of Supervisors to Consolidate Said Election with the Statewide General Election; and Approving and Authorizing the Town Manager to Execute a Services Agreement with the County of San Mateo for Specified Services Relating to Conducting a General Municipal Election
m. Adopt a Resolution Authorizing Town Participation in the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) Employment Risk Management Authority (ERMA)
n. Approve and Authorize the Mayor to Sign a Letter of Support for the Midpeninsula Regional Open Space District Application for a CAL FIRE Wildfire Prevention Grant for a Wildland Fire Fuels Reduction Project in the Coal Creek Open Space Preserve
o. Adopt a Resolution Adopting a List of Projects for Fiscal Year 2026-27 Funded by SB 1: The Road Repair and Accountability Act of 2017
7. PUBLIC HEARING
a. Hold a Public Hearing and Consider Adoption of Resolution Adopting the Recreation Fees in the Master Fee Schedule Update
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Assistant Town Manager McFarlane presented the item.
Mayor Taylor invited public comment.
Public Comment
• Kristi C.
• Patty Dewes
Council asked questions and discussed the item.
Motion and second (Taylor, Hufty) to adopt the resolution with the following changes:
• Increase cleaning fees to $50
• Reduce court fees to $75
• Community Hall rental fee $2,277 for residents
The motion carried unanimously by voice vote.
Council recessed for a break at approximately 9:18 p.m. and returned at approximately 9:25 p.m.
The Council decided to move up Item 8d to be heard first on the Regular Agenda. b. Hold Second Public Hearing Regarding Proposed Adoption of a Town Charter Town Manager Smith presented the item.
Mayor Taylor Invited public comment.
Public Comment
• Kristi C.
Council asked questions and discussed the item.
No formal action was taken.
8. REGULAR AGENDA
The Council heard 8d first and then continued with the rest of the agenda in order. a. Consider a Resolution Adopting the Fiscal Year 2026-27 Operating and Capital Project Budget
Assistant Town Manager McFarlane presented the item.
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Mayor Taylor invited public comment.
Public Comment
• Mark Waissar
Council asked questions and discussed the item.
Motion and second (Wolter, Flynn) to adopt the resolution approving FY26-27 budget. The motion carried unanimously by voice vote.
b. Consider a Resolution Establishing the Gann Appropriations Limit for Fiscal Year 2026-27
Assistant Town Manager McFarlane presented the item.
Mayor Taylor invited public comment.
Public Comment
• Kristi C.
Motion and second (Flynn, Hufty) to adopt the resolution. The motion carried unanimously by voice vote.
c. Consider Authorizing and Providing Direction to the Mayor to Complete the Ballot for the Westridge Architectural Supervising Committee 2026 Reinstatement of the Protective Restrictions, Conditions, Covenants, and Agreements for the Westridge Area
Town Manager Smith presented the item.
Vice Mayor Hufty recused herself and left the room at 11:21 p.m.
Mayor Taylor invited public comment. None were received Motion and second (Flynn, Wolter) to abstain from completing the ballot. The motion caried 4-0-1 by voice vote, with Vice Mayor Hufty recused.
Vice Mayor Hufty returned at 11:33 p.m. and Council continued on to Item 9. d. Receive Update and Provide Direction to Staff on the Draft Housing Element Amendment and Consider Authorizing Staff to Submit the Draft Housing Element Amendment to the State Department of Housing and Community Development This item was heard first before 8a.
Senior Planner Wilson presented the item.
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June 24, 2026
Mayor Taylor invited public comment.
Public Comment
• Unidentified speaker
• Kristi C.
Council asked questions and discussed the item.
Motion and second (Flynn, Wolter) t to remove 100% from NOFA language and forward to HCD. The motion caried 4-0-1 by voice vote, with Vice Mayor Hufty abstaining.
The Council continued with the rest of the agenda starting at 8a.
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmembers reported on several local and regional meetings they attended recently.
Mayor Taylor invited public comment. None were received.
10. ADJOURNMENT
The meeting adjourned at 11:41 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its July 8, 2026 regular meeting.