Volume 47
September 9, 2026
PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – SEPTEMBER 9, 2026
1. CALL TO ORDER
Mayor Taylor called the meeting to order at 7:11 p.m. Roll call was taken by the Clerk.
Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor
Absent: None
Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Tony McFarlane, Planning & Building Director Sarah Cawrse, Town Clerk Veronica Dao
2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL
3. REPORT OUT FROM CLOSED SESSION
Town Attorney Engberg disclosed there was nothing to report out.
4. PRESENTATIONS / PROCLAMATIONS
a. Proclamation Designating September 2026 as Suicide Prevention Month
5. TOWN MANAGER REPORT
Town Manager Smith updated the Council on the following:
• PV Palooza recap
• Last Summer Concert on September 10, 2026
• Community evacuation exercise hosted by Woodside Fire Protection District on September 11, 2026
• Zott’s to Totts and Town Picnic on September 19, 2026 • Eagle Trail project on September 12, 2026
• Financial audits update
6. ORAL COMMUNICATIONS
Mayor Taylor invited public comment. None were received
7. CONSENT AGENDA
Volume 47
September 9, 2026
Mayor Taylor invited public comment. None were received.
Consent Agenda item 7f was pulled for separate discussion and action.
Motion and second (Hufty, Wolter) to approve Consent Agenda items 7a - 7e. The motion carried unanimously by voice vote.
Motion and second (Hasko, Wolter) to approve Consent Agenda item 7f. The motion carried unanimously by voice vote.
a. Approve Special Meeting Minutes of August 26, 2026
b. Approve Regular Meeting Minutes of August 26, 2026
c. Approve Warrant List for September 9, 2026
d. Appoint Elizabeth Gillbrand to the Wildfire Preparedness Committee e. Adopt a Resolution Awarding a Construction Agreement and Authorizing the Town Manager to Execute a Construction Agreement with O’GRADY PAVING, INC for the 2025/26 Street Resurfacing Project No. 2025-PW01 and Finding the Project to be Categorically Exempt from CEQA
f. Approve and Authorize the Town Manager to Execute Amendment 2 to the Current Software Services Agreement with OpenGov, as Amended, for Additional Services
8. REGULAR AGENDA
a. Receive Information and Provide Direction on the Ford Field Restroom and Amenities Project
Brian Fletcher, Callander Associates Landscape Architecture presented the item.
Mayor Taylor invited public comment.
Public Comment
• Karen Askey
• Rita Comes
• Danna Breen
Council asked questions and discussed the item.
No formal action was taken.
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September 9, 2026
b. Consider Appointing two Council members to Serve as the Town’s Representatives on a Joint Committee of the Town Council and Portola Valley School District Board of Trustees to Consider the Hawthorns Area Plan Project Town Attorney Engberg recused herself from this item and stepped out of the room. c. Town Manager Smith presented the item.
Mayor Taylor invited public comment.
Public Comment
• Danna Breen
• Betsy Morgenthaler
• Karen Vahtra
Council discussed the item.
Motion and second (Wolter, Hufty) to appoint two Councilmembers to serve as the Town’s representatives on a joint committee of the Town Council and the Portola Valley School District Board of Trustees to consider the Hawthorns Area Plan Project. The motion carried unanimously by voice vote.
Motion and second (Flynn, Wolter) To appoint Vice Mayor Hufty and Councilmember Hasko to the subcommittee. The motion carried unanimously by voice vote.
d. Receive Information and Discuss the 2026 Cal Cities Resolution Packet for the General Assembly on Friday, September 25, 2026
Town Attorney Engberg returned.
Councilmember Wolter recused herself from this item and stepped out at 9:39 p.m.
Councilmember Flynn presented the item.
Mayor Taylor invited public comment. None were received.
Council asked questions and discussed the item.
No formal action was taken.
9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES
REPORTS
Councilmember Wolter returned at 9:54 p.m.
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September 9, 2026
Councilmembers reported on several local and regional meetings they attended recently.
Mayor Taylor invited public comment. None were received.
10. ADJOURNMENT
The meeting adjourned at 9:57 p.m.
_________________________ _________________________
Craig Taylor, Mayor Veronica Dao, Town Clerk
Submitted for approval to the Town Council at its September 23, 2026 regular meeting.