March 1, 2022, Item #5AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: SUBJECT: Summary: March 1, 2022 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services.p;I\ Henry Trang, Senior Civil Engineer fV (858) 668-4602 or [email protected] Capital Improvement Program Update CITY COUNCIL This report presents a status update on the Capital Improvement Program (CIP) and a brief status of each ongoing project within the current CIP. At the City Council meeting, staff will present more detail on the higher profile projects. Recommended Action: This is an informational item and there is no recommended action. Discussion: The City's CIP is administered by staff from the Engineering Division of the Development Services Department with the goal of maintaining and improving the City's infrastructure, and enhancing public facilities based upon community needs. Engineering staff provides professional engineering services in the planning, design, and construction of the CIP projects. The CIP is an ongoing process which matches available funds with prioritized needs. During program planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and system assessments completed by consultants as well as community needs, and then develops a prioritized project list consistent with community goals. Projects are prioritized and designed to achieve optimum use of available funding. Projects are categorized into the following categories: Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 50 projects with $15.74 million appropriated with the FY 2021-22 budget for a total of $64.77 million in appropriations for these projects. A list of all currently funded projects is provided as Attachment A. This report presents updates to the status of projects since the last program update was presented to City Council on November 2, 2021. Projects previously completed and accepted by City Council or that continue to be on hold are not listed in the project discussion but are identified in Attachment A. 1 of 6
March 1, 2022, Item #5STREETS The primary goal of projects within the Streets category is to extend the useful life of public streets, to address capacity issues, to maintain the City's traffic signals, to refresh and update street striping and signage, and to maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety. The 2021-22 Citywide Striping project and LED Street and Safety Lighting Conversion project have both been completed since the last CIP program update. The 2019-20 Traffic Signal Controller Upgrades project construction is substantially complete with the exception of a battery back-up enclosure at Poway Road and Oak Knoll Road. That item is anticipated to be completed in March 2022. Construction on the pathways portion of the Espola Road Safety Improvements -Phase 2 project began at the end of October. The pathways construction consists of a DG trail, cobble surface, retaining walls, lodgepole fence, asphalt berm, and other improvements. The contractor has made substantial progress on the project. The design for the Neighborhood Sidewalks (Powers and Garden Road areas) project is nearing completion. The project will be advertised for construction later this year. The preparation of the Local Road Safety Plan (LRSP) is also nearing completion. The LRSP is a report that identifies, analyzes, and prioritizes safety improvements on the City's roads and can be used to secure grant funding for future projects. DRAINAGE The primary goal of projects within the drainage category is preservation and maintenance of existing infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual replacement of deteriorating corrugated metal pipes (CMP). It also includes the Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as transit stops. The City has ten years to comply with the region-wide mandate and is appropriating funding annually with the CIP budget to complete a portion of the program each year, which is in its third year. The design for the Carlson and Springvale Channels Rehabilitation is complete. The project will be advertised for construction in March. Design of the 2021-22 Annual Trash Capture Program and 2021-22 Annual Corrugated Metal Pipe Repair/Replace projects are underway. Staff is working on securing grant funding for the construction of the Rattlesnake Creek Stream bank Stabilization project and has begun design of the project. PUBLIC FACILITIES The primary goal of projects within the Public Facilities category is the preservation and maintenance of the over 100 public buildings and parks. This category also includes installation of new public facilities as well as renovation of existing facilities. Building maintenance tasks are typically combined to create the annual Public Facilities Renovation project. The individual tasks that make up the Public Facilities Renovation project are accomplished by a combination of Public Works and CIP engineering staff. In 2016, a Facility Needs Assessment was conducted which included a comprehensive assessment of select City facilities, with the assessment of each facility varying from an entire building assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as well as continuous ongoing maintenance items at each assessed building. The City Hall HVAC Controls project is currently under construction and is anticipated to be completed soon. The design of the Fire Station 1 Stairway Replacement, Fire Station 3 HVAC Upgrades, Lake Poway Upper Playground Renovation, and 2021-22 ADA Barrier Removal at Community Park projects are in progress. 2 of6
March 1, 2022, Item #5WATER The primary goal of projects within the water category is preservation of existing infrastructure, including pipelines, reservoirs, pump stations, pressure reducing stations, and the Water Treatment Plant facility. In 2014, assessments of the City's water distribution system and Water Treatment Plant were completed. A ten-year water CIP was developed from the assessments. The Boulder Mountain Reservoirs 1 and 2 Rehabilitation project is substantially complete and will be scheduled for acceptance at a future City Council meeting. The Pressure Reducing Valve (PRV) Stations Access Assessment and the Water Treatment Plant Electrical System Assessment are both anticipated to be completed soon. Construction for the 2021-22 Annual Water Valve Replacement program was recently awarded and will begin this spring. The Caustic Soda Tank Rehabilitation has been advertised for bid with a bid opening date of March 3, 2022. The Reservoir Overflow Modifications and Water Treatment Plant Security Upgrades projects are both in design. Several water projects are being managed by the Public Works Department including the Clearwell Bypass, San Diego County Water Authority (SDCWA) Treated Water Connection, and Clearwell Replacement projects. Public Works staff will be providing updates to the City Council at a future meeting, separately from the Capital Improvement Program Update in order to provide more details on those projects. SEWER The primary goal of projects within the sewer category is preservation of existing infrastructure, including pipelines, manholes and lift stations, and providing increased flow capacity where identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system. A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance projects. The Bowron Road Sewer Upsize has been completed and was accepted at the February 15, 2022 City Council meeting. The Exposed Sewer East of Martincoit Road and Sewer Line Repair/Replace at Pomerado Road and Stone Canyon Road projects are both substantially completed and will be presented for acceptance at a future City Council meeting. Environmental Review: This agenda item is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: None. Public Notification: None. Attachments: A. CIP Project Status List 3 of 6
March 1, 2022, Item #5Reviewed/Approved By: wei~.~ Assistant City Manager 4of6 Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager
March 1, 2022, Item #5CIP PROIECT STATUS: Complete: 1 . 2020-21 Street Overlay 2. 2021-22 Street Maintenance 3. 2021-22 Citywide Striping 4. 2020-21 ADA Barrier Removal -Lake Poway Picnic Areas 5. LED Street and Safety Light Conversion 6. Public Works Fleet Hydraulic Lift 7. Bowron Road Sewer Upsize Substantially Complete: 1. Boulder Mountain Reservoirs 1 and 2 Rehabilitation 2. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd) 3. City Hall HVAC Controls Replacement Project 4. Exposed Sewer East of Martincoit Under Construction/Studies: 1. Espola Road Safety Improvements -Phase 2 2. 2019-20 Traffic Signal Controller Upgrades 3. WTP Electrical System Assessment 4. PRV Stations Access Assessment 5. Local Road Safety Plan 6. Clearwell Bypass (Public Works) Bid/Pre-Construction: 1. Caustic Tank Rehabilitation 2. Welcome to Poway Sign Replacement 3. 2021-22 Annual Valve Replacement Program Design: 1. Neighborhood Sidewalks (Powers & Garden Road Areas) 2. 2021-22 Annual Trash Capture Program 3. 2020-21 Traffic Signal Controller Upgrades 4. Lake Poway Upper Playground Renovation 5. Reservoir Overflow Modification 6. Vehicle Maintenance Monument Sign 7. Fire Station 3 HVAC Upgrade 8. Fire Station 1 Stairway Replacement/Upgrade 9. 2021-22 Annual CMP Repair/Replace 10. Channel Rehabilitation - Carlson and Springvale 11. 2021-22 ADA Barrier Removal -Community Park 12. Water Treatment Plant Security Upgrades 13. Rattlesnake Creek Stream bank Stabilization Design 14. Clearwell Replacement (Public Works) 5 of 6 ATTACHMENT A
March 1, 2022, Item #5Pre-Design: 1. R-4 and R-7 Reservoir Rehabilitation 2. PCPA Facility Maintenance 3. Washwater Tank No.2 Upgrades 4. 2021-22 Traffic Signal Controller Upgrades 5. Water Treatment Plant Upgrade Filters 1-8 6. Annual Sewer Line Repair/Replace 7. 2021-22 Street Overlay 8. Blue Sky Amphitheater Shade Structure (on hold) 9. Butterfield Trail Sewer Upsize (on hold) 10. SDCWA Treated Water Connection (Public Works) 11. Annual Manhole Rehabilitation (Public Works) 6 of6