April 5, 2022, Item #4
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
CITY COUNCIL
April 5, 2022
Honorable Mayor and Members of the City Cour~
Eric Heidemann, Director of Public Works q
Troy DePriest, Assistant Director of Public Works for Utilities-~'? (858) 668-4750 or [email protected]
Award of Agreement to Griswold Industries DBA Cla-Val for as-Needed Pressure Reducing Valve Station Maintenance Services; RFP No. 22-019 A request for proposals (RFP) for Pressure Reducing Valve Maintenance Services, RFP No. 22-019 was duly advertised on February 3 and February 10, 2022. One proposal was received and opened on March 8, 2022. Staff reviewed the proposal submitted by Griswold Industries DBA Cla-Val and determined them to be responsive and qualified. The term of the agreement is for three (3) years beginning April 5, 2022 through April 4, 2025, with two (2) one-year extensions for an amount not-to exceed $45,000 per year or a total sum not-to-exceed $225,000 for the life of the agreement, including extensions.
Recommended Action:
It is recommended the City Council award the agreement for pressure reducing valve maintenance services to Griswold Industries DBA Cla-Val and authorize the City Manager to execute the necessary documents.
Discussion:
The City of Poway (City) is dedicated to providing its customers with safe and reliable drinking water.
With this objective in mind, the Utilities Divisions employ a year-round Valve Maintenance and Exercise Program (Program) to ensure the City's valves are routinely inspected, maintained and operational.
Included in the Program is the maintenance of pressure reducing valve (PRV) stations. The City has 22 PRV stations with multiple valves that control and regulate pressure across the City's water distribution system. To supplement its preventative maintenance program, Utilities staff seeks a qualified industry expert to inspect, test, repair, and perform preventative maintenance on pressure reducing valves and pressure control valves throughout the public water system. The work to be performed is considered a public works project by the California Department of Industrial Relations and is subject to prevailing wages under California State Law. 1 of 26
April 5, 2022, Item #4
On February 3 and February 10, 2022, staff duly advertised a request for proposals (RFP) for valve maintenance and exercising. The RFP was advertised on the City's website, online bid portal and in the local newspaper. On March 8, 2022, the City received one proposal from Griswold Industries OBA Cla-Val (Cla-Val). Staff reviewed Cla-Val's proposal and rates and recommends the award of an agreement. The table below provides the prevailing wage rate to be paid for work performed by Cla Val:
Table 1: Hourly Service Rate
Service Type Mon-Fri After Hours &
Regular Hourly Rate Weekends
Overtime Hourly Rate
Maintenance Rate: $165.00 $247.50
One (1) Technician and One (1) Vehicle
Maintenance Rate: $310.00 $465.00
Two (2) Technicians and One (1) Vehicle
Travel 1 Technician $315.00 per day N/A
Travel 2 Technicians $390.00 per day N/A
Providing maintenance on PRVs and other water distribution system appurtenances requires an advanced knowledge of pilot systems, operations, systems and troubleshooting. Cla-Val is known as an industry leader in the service and manufacture of automatic control valves. As such, Cla-Val Field Service provides expert, on-site maintenance, support and repair services for valves that the City has installed. The services to be provided by Cla-Val, in addition to preventative maintenance conducted by staff, will help improve system reliability and reduce failures.
Poway currently utilizes Cla-Val to perform valve maintenance and exercising through a purchase order obtained in January 2021 for an amount not-to-exceed $45,000. At that time, a request for quotes was submitted and four vendors responded, one being Cla-Val, and the other being ACV systems, LLC. The two other vendors replied with a "no quote" response. Cla-Val was the only responsive quote and has a proven work record with the City.
As part of the agreement's scope of work, the contractor is to perform maintenance on the main body and operating pilotry of at least five (5) different PRV sites per year and maintenance of control valves at pump stations. The agreement with Cla-Val will be for an amount not-to-exceed $45,000 per year or a total sum not to exceed $225,000 for the life of the agreement, including extensions. The term of the agreement is for three (3) years beginning April 5, 2022 through April 4, 2025, with two (2) one year extensions.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
Sufficient funds are available in the Fiscal Year 2021-2022 Water Transmission and Distribution Division budget (402560-41200) to fund the agreement's first year's costs. Amounts for subsequent fiscal years will be included in the annual budget process for Council's consideration. 2 of26
April 5, 2022, Item #4
Public Notification:
None.
Attachments:
A. Agreement with Griswold Industries DBA Cla-Val
Reviewed/ Approved By:
Wendy serman
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney City Manager
April 5, 2022, Item #4
City of Poway
STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 5th day of April, 2022, by and between the City of Poway (hereinafter referred to as "City") and Griswold Industries OBA Cla Val (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, City desires to obtain the services of Contractor to provide Pressure Reducing Valve Maintenance Services in support of the Public Works Utilities Division; WHEREAS, Contractor has represented that Contractor possesses the necessary qualifications to provide such services;
WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City.
Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60-day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the 4of26 ATTACHMENT A
April 5, 2022, Item #4
failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice.
5. Confidential Relationship.
City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Contractor shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand.
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9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.
"Contractor" means an individual who, pursuant to a contract with a state or local agency:
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(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar
authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract.
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
April 5, 2022, Item #4
DISCLOSURE DETERMINATION:
~ 1. Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Department Director
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services.
13. Licenses, Permits, Etc.
Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession.
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April 5, 2022, Item #4
14. Contractor's Insurance.
Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Contractor's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of professional services, lndemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor's professional services, Contractor's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts.
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies 8 of 26
April 5, 2022, Item #4
Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement.
(f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section
15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor's obligations under this Agreement, including but not limited to Contractor's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor's performance its obligations under this Agreement, including but not limited to Contractor's Scope of Services.
17. Contractor Not an Agent.
Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
18. Personnel.
Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect.
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19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
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24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.
Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.
Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank)
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IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY
By:---------
Chris Hazeltine, City Manager
Date: __________ _
ATTEST:
Carrie Gallagher, City Clerk
APPROVED AS TO FORM:
GRISWOLD INDUSTRIES DBA CLA-VAL
By:-----------
Jennifer Lucha, Facilities & Field Service
Office Manager
Date: ___________ _
By:-----------
Alan Fenstermacher, City Attorney
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April 5, 2022, Item #4
A.
"SPECIAL PROVISIONS"
EXHIBIT "A"
Scope of Services.
Contractor agrees to provide pressure reducing valve maintenance services as required by City, further described in the Request for Proposals which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Contractor shall provide the necessary qualified personnel to perform the services.
B. Compensation and Reimbursement.
City shall pay Contractor a fee in accordance with the Fee Schedule submitted in writing on March 8, 2022, which is included in this document as Attachment
2. Total fee is not to exceed $225,000. Contractor's fee shall include, and Contractor shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Contractor shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Contractor shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Contractor shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall be effective from the period commencing April 5, 2022 and ending April 4, 2025, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to two (2) additional one-year periods upon approval in writing of the City Manager and Contractor. Award of the Contract and any Contract extensions are subject to City Council appropriation of funds. Upon expiration or termination of this Agreement, Contractor shall return to City any and all equipment, documents or materials and all copies made thereof which Contractor received from City or produced for City for the purposes of this Agreement.
D. Contractor's Insurance.
1. Coverages:
Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
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(a) Comprehensive General Liability, including premises- operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
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To City:
To Contractor:
City of Poway
P.O. Box 789
Poway, CA 92074
Griswold Industries OBA Cla-Val
1701 Placentia Ave
Costa Mesa, CA 92627
(Remainder of page intentionally left blank)
April 5, 2022, Item #4
ATTACHMENT 1
SCOPE OF WORK
Purpose: The contractor shall furnish all labor, equipment, insurance, training, licenses and certifications to complete PRV Station maintenance and exercising, which shall include the main body, trim (bypass), blowoff valves and operating pilotry (CRD or CRL) as outlined below: Should we add, Contractor is responsible for confined space entry to include gas monitoring. Contractor shall be responsible for traffic control.
1. Pump out vault, if necessary.
2. Disassemble, inspect and clean the main valve and pilot control valves.
3. Replace the main valve diaphragm (Cla-Val) or liner (Roll seal) and pilot control diaphragm and disc using a Cla-Val factory rubber rebuild kit.
4. Disassemble the whole valve assembly and check for leaks.
5. Clean and inspect wye strainer.
6. Check gauges for proper operation.
7. Inspect overall condition.
8. Set the pilot to customer specifications for flow.
9. Test run the valves for proper operation.
10. Test the over pressurization (relief) PRV to ensure discharge.
11. Provide documentation of work completed, a condition report, and before and after photographs for each site.
Maintenance: Maintenance shall include repair, upgrade, rehabilitation or replacement of all valves and pilotry systems listed on the Pressure Reducing Station Information table at the end of this section. The Contractor shall, upon request from the City, deploy to each valve site and perform a working inspection of the existing valve. The inspection shall verify the working condition of the valve and confirm that the diaphragm assembly is properly functioning. The Contractor shall repair or replace any parts of the valve found to be worn or otherwise in need of replacement. All internal parts of the valve shall be cleaned of mineral deposits prior to reassembly of the valve. All repairs and rehabilitations shall be made in accordance with Cla-Val guidelines and as directed by the City.
Maintenance shall also include the repair, rehabilitation or replacement of any piloting 16 of 26
April 5, 2022, Item #4
system associated with the valves listed on the Pressure Reducing Station Information table at the end of this section. The Contractor shall be factory trained in maintaining all piloting systems offered by Cla-Val and cause to fix/repair all piloting systems in accordance with Cla-Val guidelines and as directed by the City. Work under this section may also include full valve replacement complete with all necessary pilot systems and/or electronic controls.
Work shall not be considered complete until all inspections on the valve have been done and start-up testing has been completed to confirm working conditions.
Any additional repair or maintenance, not outlined in the original scope of work, but identified by the consultant shall be reported to the City of Poway in writing. This additional work may be approved by the City of Poway on an as-needed basis. All extra work is to be approved by the City representative before the work is performed. In no event will extra work be paid for without written permission from the Director of Public Works or their designee. Any additional work will be billed on a time and materials basis using the standard hourly rate identified by the contractor on the fee schedule. 17 of 26
April 5, 2022, Item #4
Pressure Reducing Station Information
Pressure Pipe Pipe Valve Confined Reducing Main Trim Blowoff Model# Station Size Size Type Space
IN OUT Valve Valve Type
PR-1 8" 8" 6" n/a Roll Seal 4" 100-42 No
PR-2 12" 12" 6" 2.5" CLA-Val 4"angle 90 Series Yes
PR-3 8" 8" 6" 2.5" CLA-Val 4"angle 90 Series Yes
PR-4 10" 10" 6" 2" CLA-Val 4"angle 90 Series Yes
PR-5 8" 8" 6" 2" Roll Seal 4" 100-42 No
PR-6 8" 8" 6" 4" Roll Seal 4" 100-42 Yes
PR-7 10" 8" 8" n/a CLA-Val n/a 90 Series Yes
PR-8 10" 8" 6" n/a Roll Seal 4" 100-42 Yes
PR-9 14" 16" 8" 4" CLA-Val 6" straight 90 Series Yes
PR-10 12" 8" 8" n/a Roll Seal 6" 100-42 Yes
PR-11 6" 6" 8" n/a CLA-Val n/a 90 Series No
PR-12 10" 10" 8" n/a CLA-Val n/a 90 Series Yes
PR-13 8" 8" 8" n/a Roll Seal 6" 100-42 Yes
PR-14 8" 8" 8" n/a Roll Seal 6" 100-42 Yes
PR-15 10" 10" 8" 4" CLA-Val n/a 90 Series Yes
PR-16 12" 12" 10" n/a CLA-Val n/a 100-42 No
PR-17 10" 10" 8" 4" CLA-Val 6" straight 90 Series Yes
PR-18 10" 10" 10" 2" Roll Seal 4" 100-42 Yes
PR-19 6" 6" 6" n/a Roll Seal n/a 100-42 No
PR-20 8" 8" 8" n/a Roll Seal 4" 100-42 No
PR-21 8" 8" 8" n/a Roll Seal n/a 100-42 No
PR-22 6" 8" 8" n/a CLA-Val n/a 90 Series No
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April 5, 2022, Item #4
Reservoir Valve Information
Reservoirs Pipe Pipe Main Valve Type Model# Confined Controls Size In Size Out Space R-9 12" 12" 12" Altitude Valve 210 No Pilot (Out of service) R-10 12" 12" 12" Altitude Valve 210 No Pilot (Out of service) R-14 12" 12" 12" Altitude Valve 210 No Pilot
R-17 16" 16" 16" Altitude Valve 210 No Pilot
Pump Station Control Valve Information
Pipe Pipe Valve Confined Size Model# Liner Controls Size IN OUT Type Space Pump
Station 3
Train 1 8" 6" 6" check NIA No NIA NIA
Train 2 8" 6" 6" check NIA No NIA NIA
Train 3 8" 6" 6" check NIA No NIA NIA
Surge 4" 4" 4" PRV 50-01 No Cla-Val CRL
Pump
Station 4
Train 1 12" 10" 10" PCV 60-11 No Cla-Val CSM-11
Train 2 12" 10" 10" PCV 60-11 No Cla-Val CRD
Train 3 12" 10" 10" PCV 60-11 No Cla-Val CRD
Relief 10" 10" 10" PRV 100-42 No Roll-Seal CRL
Pump
Station 5
Train 1 8" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 2 8" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 3 8" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 4 8" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 5 8" 6" 6" PCV 60-11 No Cla-Val CSM-11
Surge 8" 8" 6" PCV Cla-Val CRL/CRDIPilot Antici ator
Pump
Station 6
19 of 26
April 5, 2022, Item #4
Train 1 12" 12" 8" PCV 60-11 No Cla-Val CSM-11
Train 2 12" 12" 8" PCV 60-11 No Cla-Val CSM-11
Train 3 12" 12" 8" PCV 60-11 No Cla-Val CSM-11
Pump
Station 8
Surge
Pump
Station 9
Train 1 10" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 2 10" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 3 10" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 4 10" 6" 6" PCV 60-11 No Cla-Val CSM-11
Train 5 10" 6" 6" PCV 60-11 No Cla-Val CSM-11
Pump
Station
10 Train 1 12" 8" 6" PCV 60-11 No Cla-Val CSM-11
Train 2 12" 8" 6" PCV 60-11 No Cla-Val CSM-11
Train 3 12" 8" 6" PCV 60-11 No Cla-Val CSM-11
Train 5 12" 8" 6" PCV 60-11 No Cla-Val CSM-11
Pump
Station
11 Train 1
Train 2
Pump
Station
12 Train 1 12" 10" 6" PCV 60-11 No Cla-Val CSM-11
Train 2 12" 10" 6" PCV 60-11 No Cla-Val CSM-11
Train 3 12" 10" 6" PCV 60-11 No Cla-Val CSM-11
Pump
Station
13 Pressure
Relief 6" 6" 6" PRV 100-42 No Roll-Seal CRL
Train
Pressure
Reducing 6" 6" 6" PRV 100-42 No Roll-Seal CRD
Train
20 of 26
April 5, 2022, Item #4
Pump
Station
14 Train 1 8" 6" 4" PCV 60-11 No Cla-Val CSM-11
Train 2 8" 6" 4" PCV 60-11 No Cla-Val CSM-11
Drain 6" 6" 6"PRV 100-42 No Roll-Seal CRL back
Pump
Station
15 Train 1 8" 6" 4" PCV 60-11 No Cla-Val CSM-11
Train 2 8" 6" 4" PCV 60-11 No Cla-Val CSM-11
Drain 6" 6" 6" PRV 100-42 No Roll-Seal CRL back
PCV= Pump Control PRV= Pressure Relief CRD= Cla-Val CRL= Cla-Val Valve Valve pressure reduce pressure relief
21 of 26
April 5, 2022, Item #4
ATTACHMENT 2
FEE SCHEDULE
Represent all proposal amounts in written words and in figures. Include all overhead costs in price. Identify any minimum requirements (e.g., daily 6 hour minimum).
Contractor shall submit labor, material and equipment rates along with fee schedule.
The Contractor may propose additional related services that the City has not Specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. List any warranties offered by your company for labor, electronic parts, replacement parts, etc.
HOURLY SERVICE RATE (INCLUDE OVERHEAD)
SERVICE TYPE MON-FRI AFTER HOURS & WEEKENDS
REGULAR HOURLY RATE OVERTIME HOURLY RATE
$ ,,~. Oo f,,~VtA,·htJj. w~Je. $ ,;; '-17. ~o
Maintenance Rate:
a ne--h\.t.llJred s;xfJ_ .. r:-v~Dollars +wo-hY-.-,Jr~ -h".J..1-Se;'ttn Dollars One (1) Technician and One (1) Vehicle r>o/JCJD Cents 5'o/;oo -Cents
$ 3LO. 00 fnv"//1"n1 w"..,~ $ '-I'~ oo
Maintenance Rate:
-I-hr« -h~✓~ +~ f'o\,(r ... h'-'f~d s; )I~ --H'.lcGollars Two (2) Technicians Dollars and One (1) Vehicle f>o//C5b -n½ Cents _j_ VU-Cents
$ 3/~00 e._erd11'1._ $ NLA
Ty~ 11£-I '
I
+hr'e~ ,h ,-o·iJ,..-~J h'~r1 Dollars Dollars
I /e~hnic{~n fl½Vf> Cents Cents
J~v~I $3&/o.oo e_e.,r-J"'y $ NIA I
11)~4<-tJ'-'in.Jrr-Ld /1111 e.ft; Dollars Dollars
2. ~J,,iic,·~'1.5 riiJ{)\) Cents Cents
29 22 of 26
April 5, 2022, Item #4
;}.f
o/u
0 (+
$
~Fl
f_e,rCUJJ-
0 fP
$
A I I
~r½
I;~}-
fr'",
~ Ce..
Dollars
Dollars
Ljst
f.,,..-c..~
Cents
Cents
$
$
Dollars
Dollars
Cents
Cents
$
$
Dollars
Dollars
Cents
Cents
MILEAGE
RATE
Rate
Per
Mile:$
µIA-
-----------------
Total
Amount
in
Words:
N
/Ir
Dollars
---"-
,-
-----------------
and
N
/A-
Cents
---
-
-
....... ~
--------------------
PLEASE
NOTE
ANY
WARRANTIES
OFFERED
FOR
LABOR,
ELECTRONIC
PARTS,
REPLACEMENT
PARTS,
ETC.
/ :f.
¥-u.,,,-
w
• ,,.-y,,.
'1
fy
o
11 /4 6,w
f
e /u.-f
n
,' <-
f ~.
.J l-"-'
.. 4-s
W
i,.rf
,.~
o,.
e .J1."'J
4.}-h...,,
,-A-
.
Vv'o.,,...a..r111
Ci:!::J,;{;·ca.
-t-<-
.._ H-a.cbc.J
Signature
of
Proposer:
_
~~
Date:
3fi
boz--z..
Title
of
Proposer:
hi.,;
14'
J-Fi~
Id
Si--vi',1
tJ/l;;_e.
fYl..,,..1JIW'
23 of
26 April 5, 2022, Item #4
EXHIBIT "8"
Cal Gov Code § 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated > GOVERNMENT CODE > Title 1 General > Division 7
Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013 § 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a) This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section.
(b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
(d) Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement.
(e)
24 of 26
(1) Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior April 5, 2022, Item #4
to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement.
(2) A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f) A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
25 of 26
(1) The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar.
(2)
(A) Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority.
(B) For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C) For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
April 5, 2022, Item #4
(3)
The
retiree
is
eligible
to
participate
in
the
Faculty
Early Retirement
Program
pursuant
to
a
collective
bargaining
agreement
with
the
California
State
University
that
existed
prior
to
January
1,
2013,
or
has
been
included
in
subsequent
agreements.
(4)
The
retiree
is
a
public
safety
officer
or
firefighter
hired
to
perform
a
function
or
functions
regularly
performed
by
a
public
safety
officer
or
firefighter.
(g)
A
retired
person
who
accepted
a
retirement
incentive
upon
retirement
shall
not
be
eligible
to
be
employed
pursuant
to
this
section
for
a
period
of
180
days
following
the
date
of
retirement
and
subdivision
(f)
shall
not
apply.
(h)
This
section
shall
not
apply
to
a
person
who
is
retired
from
the
State
Teachers'
Retirement
System,
and
who
is
subject
to
Section
24214.
24214.5
or
26812
of
the
Education
Code.
(i)
This
section
shall
not
apply
to
(1)
a
subordinate
judicial
officer
whose
position,
upon
retirement,
is
converted
to
a
judgeship
pursuant
to
Section
69615,
and
he
or
she
returns
to
work
in
the
converted
position,
and
the
employer
is
a
trial
court,
or
(2)
a
retiree
of
the
Judges'
Retirement
System
or
the
Judges'
Retirement
System
II who
is
assigned
to
serve
in
a
court
pursuant
to
Section
68543.5.
History Added
Stats
2012
ch
296
§
15 (AB
340).
effective
January
1,
2013.
Amended
Stats
2013
ch
528
§
11 (SB
13),
effective
October
4,
2013
(ch
528
prevails);
ch
76 §
75 (AB
383),
effective
January
1,
2013;
Stats
2014
ch
238
§
1 (AB
2476),
effective
January
1,
2015. Annotations Notes 2013
Amendment:
Substituted
(1)
"have
passed"
for
"has
passed"
in
the
first
sentence
of
subds
(f)(I)
and
(f)(2);
(2)
"or
firefighter
hired
to
perform
a
function
or
functions
regularly
performed
by
a
public
safety
officer
or
firefighter"
for
"of
firefighter"
in
subd
(f)(4);
and
(3)
"Judges'
Retirement
System" for
"Judges'
Retirement
System
I"
in
subd
(i).
26 of
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