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May 17, 2022, Item #2
AG EN DA REPORT City of Poway
DATE:
TO:
FROM:
May 17, 2022
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk ~
(858) 668-4535 or [email protected]
CITY COUNCIL
SUBJECT: Approval of the April 5, 2022 Regular City Council Meeting Minutes Summary
The City Council Meeting Minutes submitted hereto for approval are:
• April 5, 2022 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve April 5, 2022 Regular City Council Meeting Minutes.
Public Notification:
None.
Attachments:
A. April 5, 2022 Regular City Council Meeting Minutes
Reviewed/ Approved By:
i=se~
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
! 1e
City Manager
ATTACHMENT A
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May 17, 2022, Item #2
NOTE:
These
draft
meeting
minutes
are
not
official
until
approved
by
the
City
Council
at
the
next
scheduled
meeting
.
CITY
OF
POWAY
CITY
COUNCIL
REGULAR
MEETING
MINUTES April
5,
2022
City
Council
Chambers
13325
Civic
Center
Drive,
Poway,
California
(Per
Government
Code
54953)
(Meeting
Called
to
Order
as
City
Council/City
of
Poway
Planning
Commission/Poway
Housing
Authority/Public
Financing
Authority
and
Successor
Agency
to
the
Poway
Redevelopment
Agency)
CALL
TO
ORDER
Mayor
Vaus
called
the
Regular
Meeting
to
order
at
7:00
p.m
.
ROLL
CALL
Present:
Barry
Leonard
, Caylin
Frank,
Dave
Grosch, John
Mullin
, Steve
Vaus
STAFF
MEMBERS
PRESENT
City
Manager
Chris
Hazeltine;
Assistant
City
Manager
Wendy
Kaserman;
City
Attorney
Alan
Fenstermacher;
Development
Services
Director
Bob
Manis;
Finance
Director
Aaron
Beanan;
Human
Resources
and
Risk
Management
Director
Jodene
Dunphy
; Public
Works
Director
Eric
Heidemann;
Director
of
Community
Services
Audrey
Denham;
Fire
Chief
Jeff
Chumbley;
Captain
Karla
Menzies,
Sheriff's
Department
(Note:
Hereinafter
the
titles
Mayor
, Deputy
Mayor,
Councilmember
, City
Manager,
Assistant
City
Manager
, City
Attorney,
City
Clerk
and
Director
of
Finance
shall
be
used
to
indicate
Mayor/Chair,
Deputy
MayorNice
Chair,
Councilmember/Director,
City
Manager/Executive
Director,
Assistant
City
Manager/Assistant
Executive
Director,
City
Attorney/Counsel,
City
Clerk/Secretary
and
Director
of
Finance/Finance
Officer
.)
PLEDGE
OF
ALLEGIANCE
Deputy
Mayor
Mullin
led
the
Pledge
of
Allegiance.
MOMENT
OF
SILENCE
Mayor
Vaus
led
a
moment
of
silence.
PRESENTATIONS Recognition
of
Eric
Weddle
Swearing
in
of
Fire
Chief
Jeff
Chumbley
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May 17, 2022, Item #2
City of Poway -Minutes -April 5, 2022
PUBLIC COMMENT
Debbie Knuth spoke regarding traffic concerns on Valle Verde Rd. due to the proposed hospice center.
Edward Michell spoke regarding increased traffic due to the proposed hospice facility.
Karen Herreras, Rotary Club of Poway-Scripps, spoke regarding the Poway Rotary Parade on Saturday, September 10th, 2022.
Joe St. Lucas requested enhanced public notification processes beyond the standard 500-foot notice.
Yuri Bohlen welcomed Fire Chief Jeff Chumbley and thanked Retiring Fire Chief Scott Post and Captain Schaller for their years of service.
Mayor Vaus noted that for those interested in the hospice house project, the appeal is set to be heard by the City Council on May 17, 2022.
CONSENT CALENDAR
Motioned by Councilmember Grosch, seconded by Councilmember Leonard in to approve Consent Calendar Items 1 through 8. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Leonard, Frank, Grosch, Mullin, Vaus
None
None
None
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the February 15, 2022 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 22-015 entitled, "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic."
4. Award of Agreement to Griswold Industries OBA Cla-Val for As-Needed Pressure Reducing Valve Station Maintenance Services; RFP No. 22-019
5. Award of Agreement to UniFirst Corporation for Uniform, Laundering and Related Services
6. Contract Agreement Between the City of Poway and HUB International Insurance Services, Inc. to Provide Employee Benefits and Health Insurance Brokerage Services
7. Acceptance of the City Hall HVAC Controls Project; RFP No. 21-013 with Sunbelt Controls, as Complete
8. Award of Contract to Sunbelt Controls Inc. for the Fire Station 3 HVAC Controls Replacement Project
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May 17, 2022, Item #2
City of Poway -Minutes -April 5, 2022
ORDINANCES FOR INTRODUCTION:
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS:
9. Resolution Approving a 2% Increase in the Regional Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2022-23, as required by the TransNet Ordinance
Mayor Vaus opened the public hearing at 7:30 p.m.
City Engineer, Melody Rocco presented the item.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the public hearing at 7:32 p.m.
In response to Council inquiry, Ms. Rocco replied that "new residential unit" could be any unit.
Multi-unit dwellings would be charged on a per unit basis, similar to a single-family unit; and Accessory Dwelling Units (ADUs) are exempt from the fee.
In response to Council inquiry, Ms. Rocco explained the revenue projections are estimated based on units currently in the development pipeline. She noted fees are due at the time a developer pulls building permits.
Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve Resolution No. 22-016 entitled, "A Resolution of the City Council of the City of Poway, California, Approving a 2% Increase in the Regional Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for the Fiscal Year (FY) 2022-23, as required by the TransNet Ordinance." Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Leonard, Frank, Grosch, Mullin, Vaus
None
None
None
None
10. An Ordinance of the City of Poway to Relinquish a 0.017-acre Portion of a 5.21-acre Privately Owned Open Space Lot (Assessor Parcel Number 317-534-43) in Exchange for 0.017 Acres of Undisturbed Adjacent Land
Mayor Vaus opened public hearing at 7:35 p.m.
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Associate Civil Engineer, Sara Trunzo presented the report along with a PowerPoint presentation. Ms. Trunzo explained the open space exchange is proposed between the privately owned open space lot and the residential parcel which are part of the Aria Estates Development at the end of Aria Court. The open space lot is privately owned with an open space easement dedicated to the City. The property owner is proposing a boundary adjustment to acquire 0.017 acres of a 5.21-acre open space lot, in order to widen the western side yard of the lot by six feet. The owner is proposing to add an equal amount of vacant undisturbed land from his parcel to the open space parcel so there is no net loss in open space area as required by the Poway Municipal Code.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the public hearing at 7:38 p.m.
As requested by the Mayor, the Acting City Clerk titled the Ordinance.
Motioned by Mayor Vaus, seconded by Councilmember Frank to introduce Ordinance No. 855 entitled, "An Ordinance of the City Council of the City of Poway, California, Pursuant to Section 16.16.110 of the Poway Municipal Code Concerning Relinquishment of Open Space (APN 317-534-43)" and schedule adoption of the Ordinance for May 19, 2022. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
STAFF REPORTS
Leonard, Frank, Grosch, Mullin, Vaus
None
None
None
None
11 . Approval of Agreement between the City of Poway and Crayon Software Experts LLC and the California Department of Technology (CDT) for the Purchase of Microsoft Product and Services, and Appropriation of Funds
Assistant Director of Finance Operations, Brad Rosen presented the item. He explained in the prior twelve years, the City entered into four three-year enterprise agreements through a cooperative County of Riverside contract for Microsoft licensing which expires April 30, 2022.
Mr. Rosen went on to explain that after a review of the licensing options available to the City, entering into an enterprise level agreement for Microsoft Office 365-G5 product and services with the State of California Department of Technology and a Microsoft Select Agreement for server and database licensing provides the most cost-effective model.
Public Comment:
None.
End of Public Comment.
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May 17, 2022, Item #2
City
of
Poway
-
Minutes
-
April
5,
2022
Motioned
by
Mayor
Vaus,
seconded
by
Deputy
Mayor
Mullin
to
authorize
the
City
Manager
to
execute
an
agreement
with
Crayon
Software
Experts
LLC
utilizing
the
CDT
contract
for
a
four-year
Microsoft
365-G5
ELA
and
a
three-year
Microsoft
Select
Plus
Agreement
for
server
and
database
licensing,
and
appropriate
funds.
Motion
carried
5/0. Items
12 through
14 were
presented
simultaneously,
reported
under
item
12. 12.
Water
Infrastructure
Improvement
Program
Update
and
Request
for
Appropriation
of
Funds
Related
to
Starridge
Park
Improvements
Principal
Civil
Engineer
Shadi
Sarni
presented
the
report
along
with
a
PowerPoint
presentation on
Items
12 through
14 relative
to
the
Water
Infrastructure
Improvement
Program
update
and
request
for
the
appropriation
of
funds
related
to
the
Starridge
Park
improvements;
the
Consultant
Agreement
with
Black
&
Veatch
Corporation
for
engineering
design
services
for
the
Poway
Treated
Water
Facilities
and
Redundant
Pipeline
Project;
and,
the
Consultant
Agreement
with
Hazen
and
Sawyer
for
engineering
design
services
for
the
San
Diego
County
Water
Authority
(SDCWA)
POW-5
Turnout
and
Flow
Control
Facility
Project.
Public
Comment:
Yuri
Bohlen
inquired
about
the
funding
of
the
temporary
lights
at
Starridge
Park.
End
of
Public
Comment
In
response
to
Council
inquiry,
Director
of
Finance,
Aaron
Beanan
stated
that
water
funds
are
being
used
since
the
temporary
bypass
project
impacted
the
ability
to
use
the
softball
field
at
Lake
Poway.
He
explained
the
$242,000
for
Starridge
Park
improvements
and
temporary
lighting
was
accounted
for
in
the
project
budget
and
financing.
In
response
to
Council
inquiry,
Director
of
Public
Works
Eric
Heidemann
explained
following
the
completion
of
the
water
projects,
the
generator
for
the
field
lights
will
be
incorporated
into
the
generator
inventory
at
Public
Works
to
service
pump
stations,
lift
stations
and
any
emergency
use.
He
further
explained
using
the
Lake
Poway
softball
field
was
the
most
cost
effective
location
for
the
temporary
tanks.
The
Lake
Poway
softball
field
will
be
restored
to
its
original
condition
at
the
end
of
the
project.
Motioned
by
Councilmember
Leonard,
seconded
by
Councilmember
Frank
to
approve
an
appropriation
in
the
amount
of
$242,649.00
for
Starridge
Park
softball
field
improvements
from
the
Water
Fund
to
the
Clearwell
Replacement
Project,
WTR0029.
Motion
carried
5/0.
13. Approval
of
Consultant
Agreement
Between
the
City
of
Poway
and
Black
&
Veatch
Corporation
for
Engineering
Design
Services
for
the
Poway
Treated
Water
Facilities
and
Redundant
Pipeline
Project,
RFP
No.
22-016
Public
Comment:
None
.
End
of
Public
Comment
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May 17, 2022, Item #2
City of Poway -Minutes -April 5, 2022
In response to Council inquiry, Ms. Sarni responded the existing 36" pipe at Green Valley Truck Trail carries treated water from the San Diego County Water Authority (SDCWA) via the Ramona pipeline. She further explained Black & Veach would be designing the Poway Treated Water Facilities and Redundant Pipeline, which will connect to POW5 and construction is expected to start April 2024. Ms. Sarni explained the portion of the treated water pipeline owned by SDCWA serves a number of agencies and the POW5 pipeline is simply connecting to it.
Director of Public Works, Eric Heidemann explained SDCWA entered into an agreement with Black & Veatch to execute their Master Plan. The development and adoption of the Master Plan will take a couple years to complete.
Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve the Consultant Agreement with Black & Veatch Corporation for Engineering Design Services for the Poway Treated Water Connection and Redundant Pipeline Project in the amount of $1,755,596, per the outlined terms of the Consultant Agreement and authorize the City Manager to execute the necessary document. Motion carried 5/0.
14. Approval of Consultant Agreement between the City of Poway and Hazen and Sawyer for Engineering Design Services for the San Diego County Water Authority (SDCWA) POW-5 Turnout and Flow Control Facility Project, RFP 22-017
Public Comment:
None.
End of Public Comment
Motioned by Councilmember Frank, seconded by Councilmember Leonard to approve the Consultant Agreement with Hazen and Sawyer for Engineering Design Services for the SDCWA POW-5 Turnout and Flow Control Facility Project in the amount of $867,391, per the outlined terms of the Consultant Agreement and authorize the City Manager to execute the necessary document. Motion carried 5/0.
WORKSHOPS:
None.
COUNCIL-INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS:
Councilmember Leonard spoke about visiting the new Mickey Cafagna Community Center where the Kiwanis Club of Poway held an event to raise funds for their annual Holiday for Heroes program.
Councilmember Frank thanked city staff for stepping up to make Garden Road Park available for the Garden Road Elementary PTA to hold a fundraising event with only a few days' notice. 8 of 8
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Deputy Mayor Mullin stated he had attended the Regional Solid Waste Association meeting held at the EDCO facility and while there, toured the aerobic digester. He noted having volunteered Councilmember Grosch to continue as Treasurer and to be a member of a committee that will negotiate an extension with EDCO.
Mayor Vaus thanked Interim Fire Chief Scott Post, the Fire Department and Sheriff's Deputies for their life saving efforts on Baby Mia.
CITY MANAGER ITEMS:
None.
Mayor Vaus recessed the meeting in to Closed Session at 8:28 p.m.
CITY ATTORNEY ITEMS:
15. Conference with Legal Counsel-Existing Litigation (Government Code § 54956.9(d)) Name of Case: Hayes v. City of Poway (United States District Court, Southern District of California) Case No. 20-cv-0799
ADJOURNMENT
The meeting adjourned at 9:00 p.m.
Carrie Gallagher, CMC
City Clerk
City of Poway, California