June 21, 2022, Item #5DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway CITY COUNCIL June 21, 2022 Honorable Mayor and Members of the City Cou~f i! Eric Heidemann, Director of Public Works t; ~ y Will Wiley, Assistant Director of Public Works for Maintenance Operations (858) 668-4705 or [email protected] Acceptance of Vehicle Maintenance Garage Roll-up Door Replacement Project; Bid No. 21-018 with SWCS, Inc., as Complete On June 15, 2021, the City Council awarded the contract for the Vehicle Maintenance Garage Roll-up Door Replacement Project, Bid No. 21-018, to SWCS, Inc. in the amount of $90,121.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: (1) Accept the Vehicle Maintenance Garage Roll-up Door Replacement Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $4,506.05, if unencumbered, 45-days after the City Council's acceptance; (4) Release the United States Fire Insurance Company Bond for Material and Labor in the amount of $90,121.00 after the release of retention; and (5) Retain the United States Fire Insurance Company Bond for Faithful Performance for a period of one (1) year. Discussion: On June 15, 2021, the City Council awarded the contract for the Vehicle Maintenance Garage Roll-up Door Replacement Project, in the amount of $90,121.00 to SWCS, Inc. This project included the removal and replacement of six (6) bay roll-up doors and motors, and the installation of electrical connectors to each bay door. On September 23, 2021, staff approved the fabrication drawings, and SWCS, Inc. was notified to proceed with the fabrication submittal. The lead time to manufacture the roll-up doors was approximatly eight (8) weeks. The project began on December 30, 2021, and was required to be completed within 45 days. There were no change orders associated with this project. The final 1 of 2
June 21, 2022, Item #5contract amount is $90,121.00. Staff finds the project to be complete in accordance with the standards and specifications of the contract. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funds are available in the Facilities Maintenance Division (415010-61999) Fiscal Year 2021-22 budget for the release of retention in the amount of $4,506.05. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendyserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager