June 21, 2022, Item #8AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: June 21, 2022 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services .fJ/1 Henry Trang, Senior Civil Engineer (858) 668-4602 or [email protected] CITY COUNCIL SUBJECT: Acceptance of the Traffic Signal Controller Upgrades Project; Bid No. 21-011 with Siemens Mobility, Inc. as Complete Summary: On April 20, 2021, the City Council awarded the contract for the Traffic Signal Controller Upgrades Project, Bid No. 21-011 to Siemens Mobility, Inc. in the amount of $234,950.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: (1) Accept the Traffic Signal Controller Upgrades Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $11,912.50, if unencumbered, 45 days after City Council acceptance; (4) Release the Federal Insurance Company Bond for Material and Labor in the amount o'f $234,950.00 after the release of retention; and (5) Retain the Federal Insurance Company Bond for Faithful Performance for a period of one year. Discussion: This project is part of an annual program to replace existing cabinets, controllers, conduit, wiring, and miscellaneous equipment as necessary to maintain uninterrupted operations of the City's traffic signals. For the FY 2019-20 project, the improvements were proposed at the intersections of Scripps Poway Parkway & Community Road, Poway Road & Oak Knoll Road, and Pomerado Road and Oak Knoll Road. New wiring and video detection cameras were installed at all three intersections. In addition, the cabinet at Poway Road and Oak Knoll Road that was previously struck by a vehicle was replaced with a new one. There was one change order for this project totaling $3,300. The change order added a battery back-up enclosure to the new cabinet at Poway Road and Oak Knoll Road that contained additional components and could not accommodate the battery back-up system and batteries. The final contract amount is $238,250.00. 1 of 2
June 21, 2022, Item #8Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the project account (STR0012) for the release of retention. Funds remaining in the project at year end will be applied toward the next year of the annual program. Public Notification: None. Attachments: None. Reviewed/ Approved By: I ,'./ Qt O . ~ Wendy tserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager