June 21, 2022, Item #9DATE: TO: FROM: CONTACT: SUBJECT: Summary: AG EN DA REPORT City of Poway June 21, 2022 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services {alt Henry Trang, Senior Civil Engineer (858) 668-4602 or [email protected] CITY COUNCIL Acceptance of the Boulder Mountain Reservoirs No. 1 and 2 Rehabilitation Project; Bid No. 21-009 with Advanced Industrial Services, Inc. as Complete On December 1, 2020, the City Council awarded the contract for the Boulder Mountain Reservoirs No. 1 and 2 Rehabilitation Project, Bid No. 21-009 to Advanced Industrial Services, Inc. in the amount of $898,100.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: (1) Accept the Boulder Mountain Reservoirs No. 1 and 2 Rehabilitation Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $47,079.00, if unencumbered, 45 days after City Council acceptance; (4) Release the Travelers Casualty and Surety Company of America Bond for Material and Labor in the amount of $898,100.00 after the release of retention; and (5) Retain the Travelers Casualty and Surety Company of America Bond for Faithful Performance for a period of one year. Discussion: This project rehabilitated Boulder Mountain Reservoirs No. 1 and 2, which consists of a 200,000-gallon and a 400,000-gallon potable water steel storage tank. Improvements included recoating the interior of the tanks, painting the exterior, repairing rafters, modifying the inlet and outlet piping, modifying the overflow, updating the cathodic protection system, and replacement of the fall restraint system. There were two change orders for this project totaling $43,480. The first change order included removing coal tar discovered at the reservoir floors during construction, replacing a defective overflow at Reservoir No. 1, and recoating the entire exterior of Reservoir No. 2. The plans originally called for spot repairs for the exterior coating, but there was rust discovered throughout Reservoir No. 2 and a complete exterior coating to match Reservoir No. 1 was recommended. The second change order adjusted the bid item quantities to zero-out the exact quantities constructed. The final contract amount is $941,580. 1 of 2
June 21, 2022, Item #9Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the project account (WTR0012) for the release of retention. Funds remaining in the project will be returned to the water fund for use on future projects. Public Notification: None. Attachments: None. Reviewed/ Approved By: W~ndserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager