December 6, 2022, Item #10
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Summary:
AG EN DA REPORT City of Poway
December 6, 2022
Honorable Mayor and Members of the City Council
Eric Heidemann, Director of Public Works 4 ~
CITY COUNCIL
Will Wiley, Assistant Director of Public Works for Maintenance Operation" 4:' / (858) 668-4705 or [email protected] 'Y~
Acceptance of City Facilities Painting 2021-22 Project; Bid No. 22-009 with Harbor Coating & Restoration, as Complete
On May 17, 2022, the City Council awarded the contract for the City Facilities Painting Project, Bid No. 22-009, to Harbor Coating & Restoration in the amount of $93,000.00. This action will accept the project as complete.
Recommended Action:
It is recommended the City Council:
(1) Accept the City Facilities Painting 2021-22 Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $4,788.50, if unencumbered, 45-days after the City Council's acceptance;
(4) Release the Argonaut Insurance Company Bond for Material and Labor in the amount of $93,000.00 after the release of retention; and
(5) Retain the Argonaut Insurance Company Bond for Faithful Performance for a period of one (1) year.
Discussion:
On May 17, 2022, the City Council awarded the contract for the City Facilities Painting 2021-22 Project, in the amount of $93,000.00 to Harbor Coating & Restoration. The project originally included the exterior painting of six (6) City buildings and their various surfaces (fascia, doors, trim, gutters/downspouts, etc.) and decorative items (gates, railings, pillars, trellis, etc.) One (1) change order in the amount of $2,770.00 was processed for this project. The change order added the painting of three (3) additional items at Lake Poway to the project, including the Lake Poway entrance sign, landscape shed, and vestibule. The final contract amount is $95,770.00. 1 of 2
December 6, 2022, Item #10
Including the change order, this project consisted of exterior painting for the following City assets:
• Parks and Trails Landscape Shop at Lake Poway
• Community Services Administrative Building at Lake Poway • Lake Poway Concession Stand
• Fire Station 2
• Sheriff Station
• Household Hazardous Waste Building
• Lake Poway Entrance Sign (additional item by change order) • Lake Poway Landscape Shed (additional item by change order) • Lake Poway Vestibule (additional item by change order) Staff finds the project to be complete in accordance with the standards and specifications of the contract.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
Sufficient funds are available in the Capital Facilities Renovation Painting Project Account (MN028) for the release of retention in the amount of $4,788.50.
Public Notification:
None.
Attachments:
None.
Reviewed/Approved By:
Assistant City Manager
2 of 2
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
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City Manager