AGENDA Poway City Council
Council Chamber I 73325 Civic Center Drive I Poway, CA I 92064 June 13, 2023 I 7 p.m .
Special City Council Meet ing
Thank you for participating in your local government and the City of Poway Council meetings.
Public Meeting Access I Members of the public may attend the City Council meeting in person, or watch the City Council meeting live online. This City Council meeting will be broadcast live on Cox Communication Channel 24 and Spectrum Channel 19. Council meeting videos are archived and available for viewing on the City's website.
Speakers I Persons wishing to address the Council on matters not on the agenda may do so under Public Comment. Those wishing to speak on items on the agenda may do so when the item is being considered. Please submit a Speaker's Slip to the City Clerk prior to the meeting or the announcement of the iteni. All comments will be limited to three (3) minutes . Per the Poway Municipal Code, the speaking time may be reduced.
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Agenda Mate rials I This agenda contains a brief summary of each item the Council will consider.
The Agenda and Agenda Packet are posted prior to City Council meetings and are available for viewing on the City's website at www.poway.org. Sign up at https://poway .org/list.asp x to receive email notifications when City Council agendas are published online. Items listed on the agenda with a "#" symbol are in preparation.
PLEASE NOTE: Written comments received via email before 3:00 p.m. the day prior to the meeting will be distributed as formal additional material as well as be made available online prior to the City Council meeting. Written comments received after this deadline will be forwarded to the Council, but not available online until after the City Council meeting.
American Disabilit ies Act Title II I In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk's office 858-668-4530 at least 24 hours prior to the meeting.
Reminde r I As a courtesy to all attendees, please silence all electronic devices and engage in conversations outside the Council Chambers.
The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority, Public Financing Authority and Successor Agency to the Poway Redevelopment Agency Steve Vaus
Mayor
Caylin Frank
Deputy Mayor
Peter De Hoff
Council member
Brian Pepin
Councilmember
Vacant
Councilmember
CALL TO ORDER:
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MOMENT OF SILENCE:
PRESENTATION: None
PUBLIC COMMENT: In accordance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes .
Per the Poway Municipal Code, the speaking time may be reduced . Speakers have one opportunity to address the Council under Public Comment.
CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council with a Roll Call Vote without discussion unless a Councilmember, a member of the public, or City Manager requests that an item be removed for discussion.
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the April 4, 2023 Regular City Council Meeting Minutes
3. Award of Agreement to Sloan Electromechanical Services for the As-Needed Pump and Motor Repair Services; RFP No. 23-016
4. Extension of the 2022-2023 Street Maintenance Project Contract with American Asphalt South, Inc., Bid No. 22-013, and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA)
5. Extension of the 2022-2023 Citywide Striping Project Contract with Statewide Stripes, Inc., Bid No. 22-012, and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) .
6. Senate Bill 1205 Annual Fire and Life Safety Inspection Report
7. Approve City of Poway's 2023-2024 Water Supply and Demand Assessment
8. Approval of Final Map for Tentative Tract Map 21-004 (Sage at Old Coach); New Pointe Investment 52, Applicant (APN: 277-171-18-00 and 277-171-22-00)
ORDINANCES FOR INTRODUCTION: None
PUBLIC HEARINGS:
9. Proposed Fiscal Year 2023-24 Operating Budget
2 of 3 Special City Council Meeting June 13, 2023
City Manager's Recommendation: It is recommended the City Council take public input, close the public hearing, receive the Budget Review Committee Report, consider their recommendat ions, and adopt the Resolutions.
STAFF REPORTS:
10. Consideration of Request to Hold Rehearing on Final Map Approval for Tentative Tract Map 21- 003 (McKee Orchard Subdivision); (PMC § 2.21.040)
11. Development Review 23-0001; a request for approval of the siting and design of 6 single-family dwelling units north of the intersection of Espola Road and Old Coach Road and making the determination that the project is within the scope of the Environmental Impact Report (EIR) for the Old Coach Golf Estates Specific Plan and subsequent Addendums City Manager's Recommendation: It is recommended the City Council take public input and adopt the Resolution approving Development Review (DR) 23-0001 for the siting and design of 6 single-family dwelling units and making the determination that the project is within the scope of the Environmental Impact Report (EIR) for the OCGESP certified on May 15, 1990, and subsequent Addendums to the Final EIR certified on July 19, 2016, and December 7, 2021 WORKSHOPS : Non e
COUNC IL-INITIATED ITEMS: None
COUNCIL COMMI TTEE REPORTS and ANNOUNCEMEN TS: Pursuant to AB1234 - (G.C. 53232(d)) CITY MANA GER ITEM S:
CITY ATTORNEY ITEMS: (Including any public report of any action tak en in closed session) CLOSED SESSION: None
AD!OURNMENT
State of California
County of San Diego
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AFFIDAVIT OF POSTING
I, Carrie Gallagher, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of a Special Meeting as called by the City Council of the City of Poway was posted and provided on June 7, 2023. Said meeting to be held at 7:00 p.m., June 13, 2023, in the Poway City Council Chambers, 13325 Civic Center Drive, Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall. 3 of 3 Special City Council Meeting June 13, 2023
AGENDA RE PO RT City of Poway
DATE:
TO:
FROM:
June 13, 2023
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk ~
(858) 668-4535 or cgallagher@poway .org
CITY COUNCIL
SUBJECT: Approval of the April 4, 2023 Regular City Council Meeting Minutes Summary
The City Council Meeting Minutes submitted hereto for approval are:
• April 4, 2023 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Author ity, the Public Financing Authority , and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended the City Council approve the April 4, 2023 Regular City Council Meeting Minutes .
Public Notification:
None.
Attachments:
A. April 4, 2023 Regular City Council Meeting Minutes
Reviewed/Approved By:
Wendy Kaserman
Assistant City Manager
1 of 7
Reviewed By:
Alan Fenstermacher
City Attorney
e
City Manager
June 13, 2023, Item #2
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting .
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 4, 2023
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
Present: Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim Director of Finance Tim McDermott; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Nancy Blanco, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Leonard led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus recognized the passing of nine U.S. Service Members who were killed in a training incident involving two Black Hawk helicopters near Fort Campbell, Kentucky.
Mayor Vaus led a moment of silence.
Mayor Vaus then introduced the new captain at the Poway Sheriff's Station, Captain Nancy Blanco.
2 of 7 ATTACHMENT A
June 13, 2023, Item #2
City of Poway - Minutes - April 4, 2023
PRESENTATIONS
None.
PUBLIC COMMENT
Scott Carhart spoke regarding safety concerns and noted having circulated a petition in opposition to the project site selected for the Nighthawk Battery Storage project.
Alison Park, via Zoom, spoke regarding the open space recreation portion of The Farm as it relates to the Council's decision on the Life Time Fitness proposal .
Jeff Schmidt, via Zoom, spoke regarding the 500-foot noticing requirement and suggested the City consider placing noticing via the Poway Notify Me webpage.
CONSENT CALENDAR
Motioned by Mayor Vaus, seconded by Councilmember Frank to approve Consent Calendar Items 1 through 6. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Pepin, Frank, De Hoff, Leonard, Vaus
None
None
None
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the February 21, 2023 Regular City Council Meeting Minutes
3. Acceptance of the Reservoir Overflow Modifications project; Bid No. 22-008, with U.S. Tank and Mechanical Services, Inc., as Complete
4. Award of Agreement to Sage View, Inc. for the Grove Management and Maintenance Services; RFP No. 23-014
5. Extension of the 2021-2022 Street Overlay Project Contract for the 2022-2023 Street Overlay Project with Hazard Construction ENGR , LLC , Bid No. 22-011 and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA)
6. Acceptance of the FY 2021-22 Accessibility Improvements - Community Park Pathways project; Bid No. 23-003, with SOC Engineering Inc., as Complete
ORDINANCES FOR INTRODUCTION
None .
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June 13, 2023, Item #2
City of Poway - Minutes - April 4, 2023
PUBLIC HEARINGS:
7. Conditional Use Permit 22-0005, a Request to modify a Conditional Use Permit for Granite Construction's aggregate operation located at 10975 Beeler Canyon Road and making the determination that the project is within the scope of the previously certified Environmental Impact Report (SCH# 89010025) for the project
Continued from the March 21, 2023 City Council meeting, Mayor Vaus reopened the Public Hearing at 7: 12 p.m. ·
Senior Planner Austin Silva presented the item along with a PowerPoint. He provided the site location, size and description. Mr. Silva noted the site is comprised of two westerly parcels owned by Clerco, and one easterly parcel owned by Calmat Co., totaling approximately 166 acres along the southern boundary of the South Poway Specific Plan. The aggregate operation primarily occurs on the middle parcel with an access road going through the top of the Clerco Parcels. He provided additional details of the current reclamation plan consisting of two industrial pads, totaling approximately 15 acres planned to be constructed over the Clerco and Calmat Parcels. These pads will be located along the northern portion of the site and accessible off Kirkham Way.
Mr. Silva explained Granite Construction is requesting to modify their CUP and reclamation plan to reconfigure the two industrial pads to be entirely on the larger Clerco Parcels, resulting in no industrial pad constructed on the Calmat Parcel which will remain undisturbed. The reconfigured 10-acre pad on the Clerco Parcel would be supported by 30-foot-tall slopes and a second 5-acre pad would be located west of the access road consistent with the existing CUP configuration. Additionally, Granite Construction is requesting to remove condition number eight under the roads and traffic section of the City Council resolution to allow for construction of industrial buildings once mining and processing activities have completed. He noted the existing operational conditions would remain in place.
Public Comment :
Mike Fry spoke regarding potential costly road repairs due to daily cement truck trips.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7: 19 p.m.
Council discussion ensued which included clarification regarding total acreage and elevations of the industrial pads, future considerations for the reclaimed parcel and changes to the reclamation plan. Council commented positively regarding the additional large contiguous open space gained by the CUP modifications and current mitigation efforts on the site.
Mr. Silva explained the mining operations CUP will expire in August 2031.
Director of Development Services Bob Manis explained the pads would take up the same amount of acreage but on the other parcel, and elevations of the new pads will remain consistent with the existing pads. He further elaborated on grading and how there are no significant grading changes compared with the current plan. Mr. Manis then clarified that the CUP modification proposal is specific to the industrial pads and is not contingent on future land use approvals.
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June 13, 2023, Item #2
City of Poway - Minutes - April 4, 2023
Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to adopt the Resolution approving CUP22-0005 for the modification of CUP 19-009 and its Reclamation Plan and making the determination that the project is within the scope of the previously certified Environmental Impact Report (SCH# 89010025). Motion carried unanimously.
STAFF REPORTS:
8. Development Review 22-0004; a request for approval of the siting and design of 10 single family dwelling units, a gate on a private street at the terminus of Larchmont Street and making the determination that the project is within the scope of the Mitigated Negative Declaration, which was approved in conjunction with the approval Tentative Tract Map 16-001 on March 20, 2018
Senior Planner Austin Silva presented the item along with a PowerPoint. He provided an overview of the project site including location and size covering two parcels. He stated the Tentative Tract Map was approved in March 2018 for a subdivision consisting of 10 residential lots, a separate lot for a stormwater treatment facility and a 40-acre habitat conservation parcel. A final map was approved in August 2022. Residential lots and trail connections located around the parcel were shown.
He provided variations of floor plans and fagade treatment renderings which complied with the Poway Municipal Code requirements . He noted the builder is proposing an automatic gate on the private portion of Larchmont Street which would include two 6.5-foot tall stone veneer pilasters with a black steel picket style gate and a bulb-out to allow cars to make a U-turn.
Public Comment:
Jeff Schmidt, via Zoom, spoke in opposition to the project due to habitat and fire concerns.
End of Public Comment.
Council discussion ensued including construction noise management , impact to the existing trails around the property, duration of the project and the subdivision design facades. Mr. Silva clarified the configuration has not changed and the subdivision color scheme would be in keeping with the surrounding neighborhoods and environment. He also noted the subdivision would not limit access to the existing trail system. Council commented positively to the subdivision renderings .
At the request from Mayor Vaus, President of New Pointe Communities Scot Sandstrom responded regarding project phasing, project duration and design scheme. He reiterated the design was developed through planning sessions with potential buyers.
Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt the Resolution approving DR22-0004 for the siting and design of 10 single-family dwelling units, a gate on a private street and making the determination the project is within the scope of the Mitigated Negative Declaration, which was approved in conjunction with the approval of Tentative Tract Map 16-001 on March 20, 2018. Motion carried unanimously. 5 of 7
June 13, 2023, Item #2
City of Poway - Minutes - April 4, 2023
9. Authorization to Purchase One (1) Cargo Box Truck with Associated CCTV Equipment Utilizing Sourcewell Cooperative Purchasing Program Contract #091521-NAF and Appropriation of Funds
Public Works Operations Manager Mike Obermiller presented the item along with a PowerPoint. He provided the vehicle description and explained the primary use of the CCTV Cargo Box Truck, known as the Video Van, adding it has exceeded its 15-year useful lifespan.
Mr. Obermiller noted a credit was received for the trade-in value of the old video van and stated an appropriation of $20,639.98 is requested in addition to available funding through the Capital Replacement Program for the remainder of the purchase price for this customized vehicle specific to wastewater collections operations.
No speakers.
Motioned by Mayor Vaus, seconded by Councilmem·ber De Hoff to adopt a resolution authorizing the purchase of a cargo box truck with associated CCTV equipment for a total net cost of $410,639.98, the appropriation of $20,639.98 from the Sewer Fund Unassigned Fund Balance and authorizing the City Manager to execute all necessary documents. Motion carried unanimously.
WORKSHOPS
None.
COUNCIL-INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C. 53232(d))
Councilmember Frank complimented Community Services Department staff on the handling of the very busy summer camp registration.
Councilmember De Hoff complimented Fire Department personnel for their recent work assisting victims of the Northern California floods.
Deputy Mayor Leonard shared details of the upcoming April 6 blood drive scheduled in the City Hall Parking lot and encouraged the public to donate.
Mayor Vaus shared having attended a Closed Session performance evaluation discussion of SAN DAG Executive Director and stated he believes we would be better off with new leadership.
CITY MANAGER ITEMS
None.
CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session)
10. Public Employee Performance Evaluation
Gov. Code § 54957(8)(1)
Title: City Attorney
6 of 7
June 13, 2023, Item #2
City of Poway - Minutes - April 4, 2023
11. Public Employee Performance Evaluation
Gov. Code§ 54957(8)(1)
Title: City Manager
Mayor Vaus adjourned the Regular City Council meeting into Closed Session at 8:00 p.m.
ADJOURNMENT
City Attorney Alan Fenstermacher reported no action was taken.
The meeting was adjourned at 9:05 p.m.
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Carrie Gallagher, CMC
City Clerk
City of Poway, California
June 13, 2023, Item #2
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPo w ay
June 13, 2023
Honorable Mayor and Members of the City Co~~~il
Eric Heidemann , Director of Public Works Cc~
CITY COUNCIL
Troy DePriest, Assistant Director of Public Works for Utilities TD P (858) 668-4750 or tdepriest@poway .org
Award of Agreement to Sloan Electromechanical Services for the As-Needed Pump and Motor Repair Services; RFP No. 23-016.
A request for proposals (RFP) for As-Needed Pump and Motor Repair Services, RFP No. 23-016, was duly advertised on April 13 and April 20, 2023. Three (3) responsive proposals were received and opened on May 5, 2023. Staff reviewed the proposals submitted and selected Sloan Electromechanical Services as the company providing the best value for As-Needed Pump and Motor Repair Services to the City of Poway (City). Staff determined Sloan Electromechanical Services to be responsive and qualified to provide these services. The length of this Agreement shall be for two (2) years beginning on July 1, 2023, through June 30, 2025. The Agreement can be extended by a maximum of three (3) one-year terms .
Recommended Action:
It is recommended the City Council award the agreement for As-Needed Pump and Motor Repair Services, RFP No. 23-016, to Sloan Electromechanical Services and authorize the City Manager to execute the necessary documents.
Discussion:
The City has a continuing need for as-needed pump and motor repair services. The City wishes to enter into an agreement with a company that is proactive in their approach to work and can meet or exceed the qualifications set forth in this proposal package.
This Agreement is intended to cover as-needed pump and motor repair services for repair of equipment assigned to the Contractor at various City facilities such as, but not limited to, water pumping stations and sewer lift stations.
The Contractor shall furnish all professional services, skilled labor, materials , equipment, tools, insurance, permits and fees, as necessary, to render the services according to the specifications set forth in the Request for Proposals. Work expected to be provided includes but is not limited to:
1 of 21
June 13, 2023, Item #3
a) Documenting the internal condition of equipment;
b) Machining parts such as bearings, shafts and wear rings; c) Electronically test all windings;
d) Surge comparison, megger test and core loss test; and e) Rewind motors and balance motors in the field .
Evaluation criteria for the proposals included overall experience, government agency experience, breadth and duration of experience, technical expertise, work force coverage capacity, references and cost of service. Also considered within these criteria were Cal/OSHA safety program compliance, technical training program and service rates. Sloan Electric Corporation has experience providing government agencies with pump and motor repairs.
Proposal results are as follows:
HOURLY PUMP REPAIR RATE
Mon-Fri After Hours & Description of Services 7 a.m. to 4 p.m. Weekends Holidays (Regular Work Hours) (Overtime Hours)
One Service Technician, One $102.00 $153.00 $204.00 Vehicle ** Hourly Pump Repair Rate Includes Overhead
HOURLY MOTOR REPAIR RATE
Mon-Fri After Hours &
Description of Services 7 a.m. to 4 p.m. Weekends Holidays (Re~ular Work Hours) (Overtime Hours)
One Service Technician, One $123.00 $184.50 $246.00 Vehicle ** Hourly Pump Repair Rate Includes Overhead
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal year 2023-24 Water Supply, Treatment and Storage Division proposed budget (402060- 43080) includes $295,000.00 for As-Needed Pump and Motor Repair Services.
Public Notification:
None.
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June 13, 2023, Item #3
Attachments:
A. Standard Agreement for Services
Reviewed/Approved By:
WendyKasrman
Assistant City Manager
3 of 21
Reviewed By:
Alan Fenstermacher
City Attorney City Manager
June 13, 2023, Item #3
City of Poway
STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 1st day of July 2023, by and between the CITY OF POWAY (hereinafter referred to as "City") and Sloan Electromechanical Services (hereinafter referred to as "Contractor") .
RECITALS
WHEREAS, City desires to obtain the services of a private Contractor to perform As-Needed Pump and Motor Repair Services;
WHEREAS, Contractor has represented that Contractor possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City.
Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60-day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice.
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June 13, 2023, Item #3
5. Confidential Relationship.
City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this agreement without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Contractor shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps, and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand .
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June 13, 2023, Item #3
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interest's conflict in any way with those of the City of Poway. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.
"Contractor" means an individual who, pursuant to a contract with a state or local agency:
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(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar
authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof, or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
June 13, 2023, Item #3
DISCLOSURE DETERMINATION :
~ 1. Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Department Director
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the agreement period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services.
13. Licenses, Permits, Etc.
Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession.
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June 13, 2023, Item #3
14. Contractor's Insurance.
Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Contractor's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of professional services, lndemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor's professional services, Contractor's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts.
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June 13, 2023, Item #3
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement.
(f) The obligations described in Section 15 (a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section
15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor's obligations under this Agreement, including but not limited to Contractor's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor's performance its obligations under this Agreement, including but not limited to Contractor's Scope of Services.
17. Contractor Not an Agent.
Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
18. Personnel.
Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect.
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June 13, 2023, Item #3
19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees . Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor . No agreements , representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.
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June 13, 2023, Item #3
24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.
Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.
Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank)
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June 13, 2023, Item #3
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY
By: _________ _
Chris Hazeltine, City Manager
Date: -----------
ATTEST:
Carrie Gallagher, City Clerk
APPROVED AS TO FORM:
~ ~
Sloan Electromechanical Services
By: ___________ _
Stephen Watson, General Manager
Date: ------------
By:--------------
Alan Fenstermacher, City Attorney
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June 13, 2023, Item #3
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.
1. Contractor shall only perform such work under assignment from the City from time to-time, each assignment being a distinct and separate project. The Scope of Work is intended to cover as-needed pump and motor repair services for all projects assigned to the Contractor. As-needed pump and motor repair services for city facilities will include (but are not limited to) such services as:
a) Documenting the internal condition of equipment;
b) Machining parts such as bearings, shafts and wear rings; c) Electronically test all windings;
d) Surge comparison, megger test and core loss test; and e) Rewind motors and balance motors in the field.
B. Compensation and Reimbursement.
City shall pay Contractor a fee in accordance with the Fee Proposals submitted with the proposals dated May 4, 2023, which are included in this document as Attachment 1. The total fee is not to exceed $295,000 per year for as needed services not to exceed the City's adopted fiscal year operating budget for pump and motor repair services. Contractor's fee shall include, and Contractor shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Contractor shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Contractor shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Contractor shall receive prior authorization for air travel and lodging expenses . All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall be effective from the period commencing July 1, 2023, and ending June 30, 2025, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination". This Agreement may be extended for up to three (3) additional one-year periods upon approval in writing of the City Manager and Contractor. Award of the Agreement and any Agreement extensions are subject to City Council appropriation of funds. Each renewal period (fiscal) after the first year of the 13 of 21
June 13, 2023, Item #3
agreement, the Contractor's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego-Carlsbad area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than July 1, 2025. Upon expiration or termination of this Agreement, Contractor shall return to City any and all equipment, documents or materials and all copies made thereof which Contractor received from City or produced for City for the purposes of this Agreement.
D. Contractor's Insurance.
1 . Coverages:
Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises- operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
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June 13, 2023, Item #3
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
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To City:
To Contractor:
City of Poway
P.O. Box 789
Poway, CA 92074
Sloan Electromechanical Services
3520 Main Street
San Diego, CA 92113
(Remainder of page intentionally left blank)
June 13, 2023, Item #3
Description of Services
One Service Technician, One
Vehicle
ATTACHMENT 1
FEE SCHEDULE
HOURLY PUMP REPAIR RATE
Mon-Fri After Hours & 7 a.m. to 4 p.m. Weekends (Regular Work (Overtime Hours) Hours) $102.00 $153.00
** Hourly Pump Repair Rate Includes Overhead
HOURLY MOTOR REPAIR RATE
Mon-Fri After Hours &
Description of Services 7 a.m. to 4 p.m. Weekends (Regular Work Hours) (Overtime Hours)
One Service Technician, One $123.00 $184.50 Vehicle
** Hourly Pump Repair Rate Includes Overhead
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Holidays
$204.00
Holidays
$246.00
June 13, 2023, Item #3
EXHIBIT "B"
Cal Gov Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated> GOVERNMENT CODE> Title I General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act o/2013
§ 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a) This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section .
(b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration.
(d) Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system . The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
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(1) Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received June 13, 2023, Item #3
any unemployment insurance compensation arising out of prior employment subject to this section with
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement.
(2) A retired person who accepts an appointment after receIvIng unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f) A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
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(1) The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting . The appointment may not be placed on a consent calendar.
(2)
(A) Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur . If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority.
(B) For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C) For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
June 13, 2023, Item #3
(3) The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.
(4) The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g) A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h) This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or 26812 of the Education Code.
(i) This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to serve in a court pursuant to Section 68543.5.
History
,
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11(SB13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015.
Annotations
Notes
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(I) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
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June 13, 2023, Item #3
GUARANTY
To the City of Poway, City Council, for:
AS-NEEDED PUMP AND MOTOR REPAIR SERVICES
The undersigned guarantees the work included in this project(s).
Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the Plans and Specifications, due to any of the above causes, all within the number of months the site is to be maintained after date on which this Contract is accepted by the City, or the date of recordation of Notice of Completion, whichever is the later, the undersigned agrees to reimburse the City upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the City, to replace any such material and to repair said work completely without cost to the City so that said work will function successfully as originally contemplated.
The City shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the City shall be entitled to all cost and expenses, including attorney's fees, reasonably incurred by reason of the said failure or refusal.
Contractor
Date
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June 13, 2023, Item #3
WORKERS' COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works Contract has been awarded shall sign the following certificate and shall submit same to the City of Poway prior to performing any work on the Contract:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." Contractor
By:
Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees."
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June 13, 2023, Item #3
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA RE PQ RT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development Services /,).A
Andrea Thomas, Associate Civil Engineer~
(858) 668-4605 or [email protected]
CITY COUNCIL
Extension of the 2022-2023 Street Maintenance Project Contract with American Asphalt South, Inc., Bid No. 22-013, and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) The Street Maintenance Project consists of placement of Type II emulsion aggregate slurry and polymer modified chip seal along with raising water, sewer and monument lids flush to grade. On June 21, 2022, the 2022-2023 Street Maintenance Project was awarded to American Asphalt South, Inc. The contract documents include a provision that allows for the contract to be extended twice.
This is the first of the allowable extensions.
Recommended Action:
It is recommended the City Council:
1) Approve the First Amendment (Attachment A) to the 2022-2023 Street Maintenance Project contract for the 2023-2024 Street Maintenance Project in the amount of $1,234,882.72; 2) Appropriate funds in the amount of $1,205,334 in Road Maintenance and Rehabilitation Account (RMRA) Fund revenues and $310,000 in FY 2023-24 TransNet 30% (Maintenance) Fund revenues to the 2023-2024 Street Maintenance Project (ST026); and 3) Make a determination the project is Categorically Exempt from the California Environmental Quality Act (CEQA).
Discussion:
American Asphalt South, Inc., successfully executed and completed the 2022-2023 Street Maintenance project and submitted new unit prices, as required by the contract documents. The revised unit prices have been reviewed and accepted by staff. The cost of most of the work within the project remained the same as last year. Labor costs, material costs, and overhead costs increased within expected escalation rates.
All provisions of the 2022-2023 Street Maintenance Project contract will remain except for the description of the 2023-2024 Street Maintenance Project scope of work and revised unit pricing. 1 of 4
June 13, 2023, Item #4
The scope of th is year's project includes placement of street maintenance treatments on public streets within Street Maintenance Zone 6. The streets are located south of Espola Road, north of Twin Peaks Road, east of Pomerado Road and west of Summer Sage Road. The project also includes the Adobe Ridge neighborhood just south of Camino del Norte . This work has been coordinated with the 2022-2023 Street Overlay Project and the 2023-2024 Citywide Striping Project.
On May 16, 2023, Council adopted a resolution identifying this project to be funded with Road Maintenance and Rehabilitation Account (RMRA) funds under the Road Repair and Accountability Act (SB1). The City is projected to receive $1,205,334 in RMRA funds . On November 15, 2022, Council adopted an amendment to the Transnet Local Street Improvement Program of Projects, including $310,000 in funding identified for the 2023-2024 Street Maintenance Project. These combined resolutions prov ide the total budget of $1 ,515,334 for the 2023-2024 Street Maintenance Project.
Environmental Review:
The proposed asphalt/concrete pavement rehabilitation of existing City streets with the 2023-2024 Street Maintenance Project is Categorically Exempt from the Californ ia Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section 15301 (c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with no expansion of use.
Fiscal Impact:
Approva l of this item will result in the appropriation of $1,205,334 of FY 2023-24 Road Maintenance and Rehabilitation Account Fund revenues and $310,000 of FY 2023-24 Trans Net 30% (Maintenance) Fund revenues to the 2023-2024 Street Maintenance Project (ST026). These appropriations are necessary as the capital improvement program budget for FY 2023-24 is being brought forward to the City Council for adoption at a later date. The budget of $1,515,334 will include the cost for the construction contract, 15% construction contingency and the cost for required special inspections .
Public Notification:
None.
Attachments:
A. First Amendment to the Contract (attachments are on file with the Development Services Department)
Reviewed/ Approved By:
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
June 13, 2023, Item #4
FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND AMERICAN ASPHALT SOUTH, INC.
P.O. BOX 310036
FONTANA, CA 92331
This First Amendment to Contract (the "First Amendment") is made effective June 14, 2023, by and between the City of Poway, a municipal corporation (the "City") and American Asphalt South, Inc. (the "Contractor") to extend the term of that certain City of Poway Unit Price Contract to the 2022-2023 Street Maintenance Project dated June 22, 2022 (the "Contract").
RECITALS
A. The City and Contractor entered into the Contract for a term that began on June 22, 2022, and which was originally to expire on June 21, 2023.
B. Under the conditions of the 2022-2023 Street Maintenance Project Special Provisions, Section 2-15, Contract Length, the parties by mutual consent can extend the agreement by up to two (2) one-year periods.
C. The parties now wish to extend the term of the Contract to June 30, 2024.
NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon, the parties agree to amend the Contract as follows:
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1. For the period of June 14, 2023, through June 30, 2024, the title of the project shall be changed from the "2022-2023 STREET MAINTENANCE PROJECT" to the "2023-2024 STREET MAINTENANCE PROJECT," (the "2023-2024 Project"). Except for work to cure any defaults in work performed under the Contract during its initial term, all work to be performed between the effective date and expiration date of this Contract extension shall be for the 2023-2024 Project.
2. The Construction Contract for the 2023-2024 Project, attached to this Extension as Attachment 1, shall apply to all work performed for the 2023- 2024 Project.
3. The Bonds for Material and Labor and for Faithful Performance, attached to this Extension as Attachments 2 and 3, respectively, shall apply to all work performed for the 2023-2024 Project.
4. The Guaranty for the 2023-2024 Project, attached to this Extension as Attachment 4, shall apply to all work performed for the 2023-2024 Project.
5. The Worker's Compensation Insurance Certificate dated _____ , attached to this Extension as Attachment 5, shall apply to all work performed for the 2023-2024 Project.
6. The Unit Price Proposal for the 2023-2024 Project, together with the Bid Schedule, collectively attached to this Extension as Attachment 6, shall apply to all work performed for the 2023-2024 Project.
ATTACHMENT A
June 13, 2023, Item #4
First Amendment
American Asphalt South, Inc.
7. The List of Subcontractors for the 2023-2024 Project, attached to this Extension as Attachment 7, shall apply to all work performed for the 2023- 2024 Project.
8. The Worker Classifications for the 2023-2024 Project, attached to this Extension as Attachment 8, shall apply to all work performed for the 2023- 2024 Project.
9. The Non-Collusion Affidavit for the 2023-2024 Project, attached to this Extension as Attachment 9, shall apply to all work performed for the 2023- 2024 Project.
10. The Street List, Vicinity Map, and Trash Collection Route Map or the 2023- 2024 Project, attached to this Extension as Attachment 10, shall apply to all work performed for the 2023-2024 Project.
11. The Addendum to Section 4-4 and 7-5 attached to this Extension as Attachment 11, shall apply to all work performed for the 2023-2024 Project.
Except as otherwise expressly provided above, all the provisions of the Contract between the City of Poway and American Asphalt South, Inc., effective June 14, 2023, as extended by the first amendment, shall remain in full force and effect.
IN WITNESS WHEREOF the parties have caused the Contract to be executed as follows :
BY: DATED
Jeff Petty
President
American Asphalt South, Inc.
BY: DATED
Chris Hazeltine
City Manager
City of Poway
ATTEST: DATED
Carrie Gallagher
City Clerk
City of Poway
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June 13, 2023, Item #4
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT Cityof Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development ServicesfJ/1
Andrea Thomas, Associate Civil Engineer Aiv.L
(858) 668-4605 or [email protected] vv4 '
CITY COUNCIL
Extension of the 2022-2023 Citywide Striping Project Contract with Statewide Stripes, Inc., Bid No. 22-012, and Determination the Project is Categorically Exempt frorn the California Environmental Quality Act (CEQA)
The Citywide Striping Project consists of replacement of traffic striping, thermoplastic legends and markings and refreshing of painted curbs within Street Maintenance Zone 6 and refreshing of existing striping, legends, and painted curbs in Zones 2, 4, and 8. On June 21, 2022, the 2022-2023 Citywide Striping Project was awarded to Statewide Stripes, Inc. The contract includes a provision that allows for the contract to be extended twice. This is the first of the allowable extensions .
Recommended Action:
It is recommended the City Council:
1) Approve the First Amendment (Attachment A) to the 2022-2023 Citywide Striping Project contract for the 2023-2024 Citywide Striping Project in the amount of $422,065.00; 2) Appropriate $380,000 in FY 2023-24 Gas Tax Fund (2110) revenues and $84,000 in FY 2023-24 General Fund (1000) balance to the 2023-2024 Citywide Striping Project (ST027); and 3) Make a determination the project is Categorically Exempt from the California Environmental Quality Act (CEQA).
Discussion:
Statewide Stripes, Inc., successfully executed and completed the 2022-2023 Citywide Striping Project and submitted new unit prices, as required in the contract language, that have been reviewed and accepted by staff. The cost of most of the work within the project remained the same as last year.
Labor costs, material costs, and overhead costs increased within expected escalation rates.
All provisions of the 2022-2023 Citywide Striping Project contract will remain except for the description of the 2023-2024 Citywide Striping Project scope of work and revised unit pricing.
The scope of this year's project includes replacement of traffic striping and markings on public streets and refreshing of painted curbs within Street Maintenance Zone 6. The streets are located south of 1 of 4
June 13, 2023, Item #5
Espola Road, north of Twin Peaks Road, east of Pomerado Road and west of Summer Sage Road. The work also includes the Adobe Ridge neighborhood just south of Camino del Norte. Additionally, striping, legends and painted curbs will be refreshed in Zones 2, 4, and 8. This project has been coordinated with the 2022-2023 Street Overlay Project and the 2023-2024 Street Maintenance Project.
Environmental Review:
The proposed striping of existing City streets with the 2023-2024 Citywide Striping Project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section 15301 (c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with no expansion of use.
Fiscal Impact:
Approval of this item will result in the appropriation of $380,000 in FY 2023-24 Gas Tax Fund (2110) revenues and $84,000 in FY 2023-24 General Fund (1000) balance to the 2023-2024 Citywide Striping Project (ST027). These appropriations are necessary as the capital improvement program budget for FY 2023-24 is being brought forward to the City Council for adoption at a later date. The budget of $464,000 will include the cost for the construction contract and 10% construction contingency.
Public Notification:
None.
Attachments:
A. First Amendment to the Contract (attachments are on file with the Development Services Department)
Reviewed/ Approved By:
Assistant City Manager
2 of 4
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch~
City Manager
June 13, 2023, Item #5
FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND STATEWIDE STRIPES, INC.
P .0. BOX 600710
SAN DIEGO, CA 92160
This First Amendment to Contract (the "First Amendment") is made effective June 14, 2023, by and between the City of Poway, a municipal corporation (the "City") and Statewide Stripes, Inc. (the "Contractor") to extend the term of that certain City of Poway Unit Price Contract to the 2022-2023 Citywide Striping Project dated June 22, 2022 (the "Contract").
RECITALS
A. The City and Contractor entered into the Contract for a term that began on June 22, 2022, and which was originally to expire on June 21, 2023.
B. Under the conditions of the 2022-2023 Citywide Striping Project Special Provisions, Section 2-15, Contract Length, the parties by mutual consent can extend the agreement by up to two (2) one-year periods.
C. The parties now wish to extend the term of the Contract to June 30, 2024.
NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon, the parties agree to amend the Contract as follows:
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1. For the period of June 14, 2023, through June 30, 2024, the title of the project shall be changed from the "2022-2023 CITYWIDE STRIPING PROJECT" to the "2023-2024 CITYWIDE STRIPING PROJECT," (the "2023-2024 Project").
Except for work to cure any defaults in work performed under the Contract during its initial term, all work to be performed between the effective date and expiration date of this Contract extension shall be for the 2023-2024 Project.
2. The Construction Contract for the 2023-2024 Project, attached to this Extension as Attachment 1, shall apply to all work performed for the 2023- 2024 Project.
3. The Bonds for Material and Labor and for Faithful Performance, attached to this Extension as Attachments 2 and 3, respectively, shall apply to all work performed for the 2023-2024 Project.
4. The Guaranty for the 2023-2024 Project, attached to this Extension as Attachment 4, shall apply to all work performed for the 2023-2024 Project.
5. The Worker's Compensation Insurance Certificate dated _____ , attached to this Extension as Attachment 5, shall apply to all work performed for the 2023-2024 Project.
6. The Unit Price Proposal for the 2023-2024 Project, together with the Bid Schedule, collectively attached to this Extension as Attachment 6, shall apply to all work performed for the 2023-2024 Project.
ATTACHMENT A
June 13, 2023, Item #5
First Amendment
Statewide Stripes, Inc.
7. The List of Subcontractors for the 2023-2024 Project, attached to this Extension as Attachment 7, shall apply to all work performed for the 2023- 2024 Project.
8. The Worker Classifications for the 2023-2024 Project, attached to this Extension as Attachment 8, shall apply to all work performed for the 2023- 2024 Project.
9. The Non-Collusion Affidavit for the 2023-2024 Project, attached to this Extension as Attachment 9, shall apply to all work performed for the 2023- 2024 Project.
10. The Project Map and additional details for the 2023-2024 Project, attached to this Extension as Attachment 10, shall apply to all work performed for the 2023-2024 Project.
11. The Addendum to Section 4-4 attached to this Extension as Attachment 11, shall apply to all work performed for the 2023-2024 Project.
Except as otherwise expressly provided above, all the provisions of the Contract between the City of Poway and Statewide Stripes, Inc., effective June 14, 2023, as extended by the first amendment, shall remain in full force and effect.
IN WITNESS WHEREOF the parties have caused the Contract to be executed as follows:
BY: DATED
Jason McElveny
SecretaryNice President
Statewide Stripes, Inc.
BY: DATED
Chris Hazeltine
City Manager
City of Poway
ATTEST: DATED
Carrie Gallagher
City Clerk
City of Poway
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June 13, 2023, Item #6
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AG ENDA REPORT CityofPo w ay
June 13, 2023
Honorable Mayor and Members of the City 5~ ncil
Eric Heidemann, Director of Public Works 0 _\..
1 Alisa Nichols, Public Works Utilities Administrato r'~ (858) 668-4703 or [email protected] ·
CITY COUNCIL
Approve City of Poway's 2023-2024 Water Supply and Demand Assessment As required by state legislation, an Annual Water Supply and Demand Assessment (Annual Assessment) is to be completed by each urban water supplier with information on anticipated water shortage, triggered shortage response actions, compliance and enforcement actions, and communication actions. Staff completed Poway's 2023-2024 Annual Assessment which concluded the City of Poway will have sufficient water supplies to meet anticipated customer demands for the next 12 months starting July 1, 2023.
Recommended Action:
It is recommended the City Council receive the 2023-2024 Annual Water Supply and Demand Assessment and authorize the Annual Assessment to be submitted to the State of California with any modifications requested by the Department of Water Resources (DWR) or the State Water Resources Control Board to be corrected administratively by staff.
Discussion:
Following the last drought , ending in 2017, a new suite of water management legislation was adopted.
Beginning in 2022, California Water Code § 10632.1 requires water suppl iers to prepare an annual water supply and demand assessment report for a 12-month period starting July 1 each year. The Annual Assessment will be used to evaluate short-term water supply reliability for the upcoming year and is due to DWR on or before July 1.
On May 18, 2021, the City Council adopted Poway's Water Shortage Contingency Plan (WSCP) which included prescribed actions to prepare and present an annual water supply and demand assessment.
The Annual Assessment process includes staff analyzing projected water supply and demands, presenting the results to the City Council in June and submitting the results and any local actions to DWR before July 1. If the Annual Assessment projects a supply deficit, the City Council will vote to determine the appropriate water shortage response level and associated actions necessary to reduce demand and ensure adequate supply.
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June 13, 2023, Item #7
DWR provided a guidebook and required template for each urban water agency to complete and submit as their annual assessment. Water suppliers are permitted to report on either a monthly or annual basis. Though the tables within the template do not include a column for annual totals, DWR's published guidebook instructs water suppliers to put the annual number in the June column.
Following the approved guidance in the WSCP, staff reviewed anticipated local water demands and consulted with the San Diego County Water Authority (SDCWA) on regional supplies and constraints.
Due to continued efforts to diversify regional water supplies by the City of Poway's wholesalers, namely the SDCWA and Metropolitan Water District, sufficient water supplies are available to meet Poway's customers' expected demands.
Based on these findings, the City of Poway's 2023-2024 Annual Assessment (Attachment A) concludes we will have adequate water supplies to meet expected customer demands. The supplies will not be curtailed by known infrastructure constraints, dry and hot weather conditions, or other restrictions, and no additional actions should be required.
Due to improved hydrologic conditions from the wet winter, the Governor issued Executive Order N-5-23 on March 24, 2023, rescinding the requirement for urban water suppliers to also submit a preliminary Annual Assessment one month early, by June 1.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
None with this action.
Public Notification:
None.
Attachment:
A. City of Poway's Annual Water Supply and Demand Assessment Reviewed/Approved By:
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Chf/kJ
City Manager
June 13, 2023, Item #7
Table 1. Annual Assessment Information
Annual Assessment Information
Year Covered By This Shortage Report (Required}
Start: July 1, 2023
End: June 30, 2024
Volume Unit for Reported Supply and Demand:
(Must use the same unit throughout) AF
Supplier's Annual Assessment Planning Cycle (Required}
Start Month: July
End Month: June
Data Interval: Annually (1 data point per year)
Water Supplier's Contact Information (Required}
Water Supplier's Name: City of Poway
Contact Name: Alisa Nichols
Contact Title: Utilities Administrator
Street Address: 14467 Lake Poway Road
ZIP Code: 92064
Phone Number: (858)668-4703
Email Address: [email protected]
Report Preparer's Contact Information
(if different from above)
Preparer's Organization Name:
Preparer's Contact Name:
Phone Number : {XXX}XXX-XXXX
Email Address:
Supplier's Water Shortage Contingency Plan
WSCPTitle Water Shortage Contingency Plan
WSCP Adoption Date 5/18/2021
Other Annual Assessment Related Activities
Activity Timeline/ Outcomes/ Links / Notes
Annual Assessment/ Shortage Report Title: Optional
Annual Assessment/ Shortage Report Approval Date: MM/DD/YYYY Other Annual Assessment Related Activities: Optional
(Add rows as needed)
3 of7 ATTACHMENT A
June 13, 2023, Item #7
Drop-down list Level of
Treatment May select each use multiple times Additional for Non-These are the only Use Types that will Description Potable I Projected Water Demands - Volume' be recognized by the WUEdata online submittal tool (as needed) Supplies
(Add additional rows as needed) Drop-down
list Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total by Water DemandT e
Demands Served by Potable Supplies
All Demands I I I I I I I I I I I I I I ll,790l 11790
Q
Q
Q
0 Q
Q
0 Q
0 Total by Month (Potable)! 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 11790 I 11790 Demands Served by Non-Potable Supplies
All Demands I I I I I I I I I I I I I I 5151 515
0 Q
0 ii"
Total by Month (Non-Potable)! 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 515 I 515 Notes:
Optional (for comparison purposes) Jul Aug Sep Oct Nov Dec Jan Feb Mor Apr May Jun Total Last year's total demand 0
Two years ago total demand 0
Three years ago total demand 0
Four years ago total demand 0
June 13, 2023, Item #7
Drop-down List
May use each category multiple Water Total Right times.These are the only water Additional Projected Water Supplies - Volume' Quality supply categories that will·be Detail on or Safe
recognized by the WUEdata online Water Supply Drop.down Yield• submittal tool Total by List (optional)
(Add addit ional rows as needed) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Potable SUpplles
Purchased£1meorted Water
I I I I I I I I I I I I I I 0
0 Q
Q
0 Q
0 Q
0 Total by Month (Potable) I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 11790 I 11790 I I 0 Non-Potable SUpplles
i Re£ided Water I I I I I I I I I I I I I 515 515
Q
0 Q
0 Total by Month (Non-Potable)! 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 515 I 515 I I 0 Notes: Our wholesale water supplier, the San Diego County Water Authority, has access to additional supplies through its Carryover Storage Program, which includes in-region surface storage of approximately 70,000 acre-feet at San Vicente Reservoir. The Water Authority's policy is to limit use of that water to one-fifth of the total per year, if needed. The Water Authority also has access to additional supplies from the Metropolitan Water District of Southern California via its preferential right to purchase water. Under a dry-year scenario, that volume of water is assumed to be at least 300,000 acre-feet per year.
June 13, 2023, Item #7
C\
0 ....
-.J
Table 4(P): Potable Water Shortage Assessment' Start Year: 2023 Jul Aug Sep Oct Nov
Anticipated Unconstrained Demand 0.0 0.0 0.0 0.0
Anticipated Total Water Supply 0.0 0.0 0.0 0.0
Surplus/Shortage w/o WSCP Action 0.0 0.0 0.0 0.0
% Surplus/Shortage w/o WSCP Action
State Standard Shorta ge Level 0 0 0 0 0
Planned WSCP Actions .
Benefit from WSCP: Supply Augmentation
Benefit from WSCP: Demand Reduction
Revised Surplus/Shortage with WSCP 0.0 0.0 0.0 0.0
% Revised Surplus/Shortage with WSCPI
·lAssessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors. ' Units of measure (AF, CCF, MG) must remain consistent.
Dec
0.0 0.0
0.0 0
0.0 I ; Auto calculated
= From prior tables
= For manual input
Volumet ric Unit Used': AF
Jan Feb Mar Apr May Jun
3 Total
0.0 0.0 0.0 0.0 0.0 0.0 11790 .0 11790.00
0.0 0.0 0.0 0.0 0.0 0.0 11790 .0 11790.00
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
0% 0%
0 0 0 0 0 0 0
0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0
1When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Action s. Please see directions on the shortage balancing exercise in the Table Instructions . If a shortage is projected , the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage . 41f you enter any WSCP Benefits , then you must enter the corresponding planned Actions into Table 5.
Table 4(NP): Non-Potable Water Shortage Assessment Start Year: 2023 Volumetric Unit Used' :
Jul Aug Sep Oct Nov Dec Jan Feb Mar
Antici_e_ated Unconstrained Demand: Non-Potable 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Antici_e_ated_Total Wa!er ~~~e.!.t Non-Potable 0.01 0.0 0.0 0.0 o.o 0.0 0.0 0.0 Surplus/Shortage w/o WSCP Action: Non-Potable 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0 % Surplus/Shortage w/o WSCP Action : Non-Potable
Planned WSCP Actions
4 Benefit from WSCP: Supply Augmentation
Benefit from WSCP: Demand Reduction ,_ ____ ,_ ____ ,_ ____ --+------+------+------+------+-- o.ol Revised Surplus/Shortage with WSCP 0.01 0.01 0.01 0.01 % Revised Surplus/Shortage with WSCP
,1Assessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors. ]Units of measure (AF, CCF, MG) must remain consistent.
0.01 O.OJ 0.01
- --·- ---- - ----~
; Auto calculated
= From prior tables
: For manual input J
AF
Apr May Jun
3 Total
0.0 0.0 0.0 515 .0 515.00
0.0 0.0 0.0 515.0 515.0
0.0 0.0 0.0 0.0 0.0
0% 0%
0.0 0.0
o.ol o.ol o.ol o.ol
3When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Actions . Please see directions on the shortage balancing exercise in the Table Instructions. If a shortage is projected, the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage. "If you enter any WSCP Benefits , then you must enter the corresponding planned Actions into Table S.
June 13, 2023, Item #7
-- - - - - - . - -
:Table 5: Planned Water Shortage Response Actions July 1, to June 30, Anticipated Shortage
~ Level
' Drop-down List of
State Standard Levels (1 -
6) and Level O (No Shortage)
ACTIONS
1 : Demand Reduction, Supply
Augmentation, and Other Actions.
(Drop-down List)
These are the only categories that will be
accepted by the WUEdata on line submittal
tool. Select those that apply.
Add additional rows as needed
O (No Shortage) Landscape - Limit landscape irrigation to specifi 0 (No Shortage) CII - Other CII restriction or rohibition Other - Customers must repair leaks,
O (No Shortage) breaks, and malfunctions in a timely
manner
Water Features - Restrict water use for
O (No Shortage) decorative water features, such as
fountains
0 (No Shortage) Other - Prohibit use of potable water for washin hard surfaces
O (No Shortage) Landscape - Restrict or prohibit runoff from landsca e irri ation
O (No Shortage) Other - Re uire automatic shut of hoses O (No Shortage) CII - Lodging establishment must offer opt out of linen service
O (No Shortage) CII - Restaurants may only serve water
upon re uest
O (No Shortage) Provide Rebates on Plumbing Fixtures and Devices
O (No Shortage) Offer Water Use Surve s
O (No Shortage) Provide Rebates for Turf Re lacement
O (No Shortage) Provide Rebates for Landscape Irrigation Efficienc
0 (No Shortage) CII - Other CII restriction or rohibition 0 (No Shortage) Landscape - Limit landscape irrigation to s ecific times
How much is action going to When is shortage response
reduce the shortage gap? action anticipated to be
Is action (Optional) implemented 2?
already being 1-------.------+------.-------1
implemented?
(Y/N)
Enter Amount
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Drop-down
List)
Select% or
Volume Unit
Start Month
Jul
Jul
July
July
July
July
July
July
July
July
Jul
Jul
July
Jul
July
End Month
Au ust
Au ust
August
August
June
June
August
August
August
June
June
June
June
Au ust
August
NOTES: The City of Poway is not anticipating a water shortage, however, as required by EO N-7-22 and the State's emergency Notes Section to be used only regulations, the City of Poway has implemented Level 2 mandatory demand reduction actions. The City intends to rescind Level for clarifying details, and not 2 mandatory water use restrictions as EO N-5-23 lifted the requirement to implement mandatory Level 2 demand reduction for listing specific actions. actions. Identified "Other CII restriction or prohibition" is as follows : The use of potable water is prohibited for the irrigation of Actions must be entred into non-functional turf at commercial, industrial, and institutional sites; however, the use of potable water is not prohibited to the table rows above. extent necessary to ensure the health of trees and other perennial non-turf plantings or to the extent necessary to address an immediate health and safety need.
111 you plan Supply Augmentation Actions then you must enter WSCP Benefits from Supply Augmentation Actions into Table 4. If you plan Demand Reduction Actions then you must enter WSCP Benefits from Demand Reduction Actions into Table 4. 211 an Action 1s planned to be implemented m multiple non-contiguous periods of the year, please make separate entries on multiple rows for the same action spanning the different implementation periods.
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June 13, 2023, Item #8
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AG EN DA REPORT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Tim McDermott, Interim Director of Finance �
Tim McDermott, Interim Director of Finance
(858) 668-4411 or [email protected]
Proposed Fiscal Year 2023-24 Operating Budget
CITY COUNCIL
This report presents the Proposed Operating Budget for Fiscal Year (FY) 2023-24. The proposed General Fund budget is balanced and maintains reserves at the levels identified in the City's General Fund Reserve Policy. Also included with this report is the City Council-appointed Budget Review Committee's Report of Recommendations. Finally, this report includes information regarding the Appropriations Limit as required by California Government Code Section 7910.
Recommended Action:
It is recommended the City Council take public input, close the public hearing, receive the Budget Review Committee Report, consider their recommendations, and adopt the Resolutions.
Discussion:
The annual budget provides the financial mechanism to carry out the City's work plan and provide services to residents. For FY 2023-24 the proposed operating budget reflects total expenses of $111. 7 million while revenues are projected to total $123.0 million. The operating budget supports public services such as law enforcement, fire protection, community services, street maintenance, water and wastewater, among others.
The City is realizing the benefits of recent cost recovery and cost reduction/containment actions taken by the City Council which positively impact the FY 2023-24 operating budget. Such actions include an update to the City's ambulance fees in early 2022 to reflect the current cost of services provided, thereby generating $1.8 million in additional annual cost recovery. Another action was the issuance of pension obligation bonds in December 2021, which refinanced the City's Cal PERS unfunded accrued pension liability, resulting in current annual budget savings of approximately $1.5 million. Another example is the current five-year law enforcement services contract with the San Diego County Sheriffs Department which has historically been a source of substantial annual cost increases. Under the new contract which took effect on July 1, 2022, annual cost increases for each of the first two years of the agreement, including FY 2023-24, are just 1.0%, with increases of just 3.5% annually for each of the final three years, thereby substantially reducing the annual cost impact this contract has historically had on the City's budget.
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June 13, 2023, Item #9
Each of these changes were pursued to strengthen the long-term financial health of the City, the benefits of which are reflected in the proposed FY 2023-24 budget. While these changes have had a positive impact on increasing the City's financial sustainability, additional projects will be pursued during FY 2023-24. One such project, originally planned for FY 2022-23, will include an update to the City's indirect cost allocation plan to ensure the appropriate allocation of costs reflecting current City operations. Once the cost allocation plan is updated, a fee study will be performed, focusing on Development Services and Fire fees which were last updated in 2007. These actions will help ensure the City is properly recovering the cost of services provided from those benefitting from the services, thereby allowing City resources to be more efficiently directed towards other areas of benefit to the community.
The City and the volunteer Landscape Maintenance District Advisory Group continue to work to address the financial sustainability of the City's landscape maintenance districts (LMDs). It is anticipated in FY 2023-24 options will be brought forward for City Council consideration regarding the LMDs. If approved, a reballoting process would take place giving residents within the affected LMDs the opportunity to vote on the proposed changes.
Over the past two years, progress has been made to reduce the General Fund's financial support of the Poway Center for the Performing Arts (PCPA). Next fiscal year Staff will continue implementation of the Council approved multi-faceted strategy supporting the arts, while also continuing to address revenues and operating costs and ensuring the facility is operating as effectively and efficiently as possible. Work is almost finished on the operational study. Future projects include a fee study and issuance of a Request for Proposals (RFP) for a mainstage presenter.
Proposed FY 2023-24 General Fund Budget
A summary of the FY 2022-23 adopted budget and the FY 2023-24 proposed budget is shown below.
While the FY 2023-24 proposed budget reflects Net Activity of ($679,583), included therein is a required expenditure in the approximate amount of $1.76 million for the City's share of the Los Penasquitos Lagoon restoration project. This cost share payment was previously identified as a use of the unassigned fund balance as it is not an ongoing component of City operations. Annual cost share payments will be required at this level for two additional fiscal years beyond FY 2023-24. With this cost being funded from the unassigned fund balance, the FY 2023-24 proposed General Fund budget is balanced.
FY 2022-23 Adopted FY 2023-24 Proposed
Operating Revenues $55,943,501 $59,480,794
Non-Operating Revenues1 804,224 804,600 ------------�------------ Tot a I Revenues 56,747 ,725 60 ,285,394
Operating Expenditures 51,877,395 55,859,231
Non-Operating Expenditures1 4,111,659 5,105,746
Total Expenditures --------5-5-,9-8-9-,0-5_4__,
l
--------6-0,-9-6 -4,-9-7-7
Net Activity2 $758,671 1 ($679,583)
1. Non-operating revenues and expenditures include Programs/Capital Projects and Transfers/Loans as reflected in Attachment A.
2. FY 2023-24 Proposed amounts include the $1.76 million Los Penasquitos Lagoon restoration cost. 2 of 194
June 13, 2023, Item #9
General Fund Revenues
Property tax and sales tax revenues are key to the fiscal health of the General Fund, combined they are responsible for nearly 75% of the General Fund revenues. Property tax revenues, which comprise 44% of the General Fund revenues, are projected to total $26.3 million in the General Fund, reflecting a 5.0% increase from the current fiscal year. Though the sharp gains in home values experienced over the past decade have now flattened over the past year, the City's property tax roll is expected to continue to reflect solid growth from changes in ownership at sales prices that are higher than assessed valuations, from new construction activity, and from the 2.0% annual consumer price index adjustment applied in accordance with State law.
Sales tax revenues are projected to total $17.4 million in FY 2023-24, a 1.6% projected increase from the current fiscal year. Sluggish economic growth and consumer sentiment affecting retail spending are reflected in this projection, including some expected softening in the Autos & Transportation retail category and essentially flat growth in the General Consumer Goods retail category.
Personnel Costs
Personnel costs represent approximately 33% of the proposed FY 2023-24 operating budget at a total of $34.9 million. In addition to scheduled pay increases in accordance with the.City's labor agreements, an additional 3.0% inflationary salary adjustment is proposed for all employee groups (Management/Confidential, Non-Safety, Poway Firefighters' Association and Part-Time Temporary/Seasonal) at a total estimated cost of $829,000. It is hoped this adjustment will help support the City's ongoing efforts to retain current employees and to recruit well qualified employees as positions become available in the organization and address the impacts of historically high inflation that were not anticipated when the current labor agreements were negotiated.
The addition of 6.5 regular full-time equivalent positions (FTE) is proposed for FY 2023-24 at a total estimated cost of $530,600. The following table summarizes the current and proposed authorized staffing levels by department.
FY 2022-23 Authorized FY 2023-24 Proposed
Legislative and Administrative Services 8.00 8.00
Finance 22.50 23.00
Human Resources and Risk Management 6.00 7.00
Community Services 27.23 29.23
Development Services 26.00 26.00
Public Works 87.00 89.00
Fire 57.00 58.00 ----------'-----------
. Total 233.73 I 240.23
The proposed 0.5 FTE increase in Finance would bring the existing 0.5 FTE Senior Administrative Assistant position from
half to full time. The Finance Department, which includes the Finance, Information Technology and Customer Service divisions, is the only department in the City without a full-time administrative support
position. This will not only create more support for the Finance Department, but also provide additional support for the internal customers the Finance Department serves.
The proposed 1.0
FTE increase in Human Resources and Risk Management would add a Human Resources Technician position, the cost of which is partially offset by salary savings from a prior minor reorganization in the department. This position is necessary to fill vacancies in a timely manner, so 3 of 194
June 13, 2023, Item #9
programs and services are not impacted, and necessary duties such as benefits administration and compliance with ever-changing employment laws are accomplished.
The proposed 2.0 FTE increase in Community Services would add two Senior Lifeguard positions with a corresponding decrease in part-time temporary Lifeguard hours. Lifeguards have been an increasingly challenging position to recruit for, and without lifeguards, Poway Swim Center hours and days of operation are impacted. This will improve recruitment and retention efforts at the City's aquatics center, create consistency in the enforcement of rules and procedures at the aquatics center, increase safety, and support succession planning efforts by adding a career progression path for lifeguards.
The proposed 2.0 FTE increase in Public Works would address two separate areas. First, it would increase two 0.5 FTE Parks Maintenance Worker positions to 1.0 FTE each, thereby expanding the City's parks, trails and open space maintenance capacity. This will also address challenges in recruiting and retaining employees in the current part-time positions. Second, it would add a 1.0 FTE SCADA, Electrical, Instrumentation and Controls Supervisor position to oversee and perform work on a wide variety of critical electric and electronic control systems for the City's water and wastewater utilities.
Related to the recommendation to add this new Supervisor position is a recommendation to change the titles and classifications of the Senior Utility Systems Technician and Utility Systems Technician to Senior Electrical, Instrumentation and Controls Technician and Electrical, Instrumentation and Controls Technician.
The proposed 1.0 FTE increase in Fire would add a Fire Safety Inspector to administer the requirements of Assembly Bill 38 (AB-38) regarding inspections related to home sales and defensible space. This position would also assist with operational permits, City facility inspections and other related fire prevention responsibilities.
Also included for Public Works is the addition to the City of Poway Position Classification Plan the classification of Utility Systems Mechanic Crew Leader. Staff is not requesting the addition of an FTE, just the classification. The City will conduct a closed promotional recruitment for this position. Once the Crew Leader position is filled through a promotion, the current FTE Senior Utility Systems Mechanic will be underfilled by a Utility Systems Mechanic until the appropriate time to conduct a closed promotional recruitment for the Senior Utility Systems Mechanic position.
The 1.0 FTE Management Analyst position in Legislative and Administrative Services remains unfunded (included in the Authorized Positions count but with no associated budget) for FY 2023-24 as needs for the department continue to be evaluated.
New Programs/Expenditure Requests
The proposed FY 2023-24 budget includes only a moderate amount of new programs and expenditures at a total cost of $576,478. They include the following. • The replacement/repair of park amenities such as drinking fountains, basketball backboards and light structures; park restroom internal renovations and recoating play surfaces • Medical Director contract services (Fire Dept.)
• Video conference cameras and speakers (Fire Stations 1 and 3) • Purchase of four power gurneys and related power lift systems for two ambulances • Purchase of a Bobcat Skid Steer for use in street paving and maintenance • NetFile electronic filing system for conflict of interest and campaign disclosure filing • Replace office furniture at the Poway Swim Center
4 of 194
June 13, 2023, Item #9
General Fund Reserves
Pursuant to the General Fund Reserve Policy, the "City of Poway will maintain a General Fund reserve equivalent to 45% of budgeted annual General Fund operating expenditures." This 45% is sub-divided into three categories: 1. Revenue Volatility Reserve (10%); 2. Expenditure Volatility Reserve (5%); and
3. Extreme Events Reserve (30%).
On April 16, 2020, the City Council authorized the appropriation of $2.0 million from the Extreme Events Reserve to fund the Poway Emergency Assistance Recovery Loan (PEARL) program to offer short-term financial assistance to independently owned and operated local small businesses impacted by COVID-19. As repayments are received, funds are returned to the Extreme Events Reserve. The final PEARL repayments are due in May 2026.
For FY 2023-24, $569,879 will be transferred from the General Fund to the three reserves to maintain compliance with the policy. In addition, PEARL repayments of $314,724 are projected to be received during FY 2023-24. The transfer amount is based on net General Fund operating expenses of approximately $52.2 million. Nearly $1.9 million in asset replacement charges included in the operating budget are excluded from the calculation, as is the $1.76 million Los Penasquitos Lagoon restoration cost share payment.
The information below presents the reserve balances in compliance with the policy:
FY 2022-23 FY 2023-24 Change
Revenue Volatility Reserve $5,099,652 $5,221,681 $122,029 Expenditure Volatility Reserve 2,549,826 2,61 o,840 I 61,014 Extreme Events Reserve 14,333,554 15,035,114 I 701,560
Total $21,9s3,o32 I $22,867,635 $884,603
On November 16, 2021, in conjunction with authorizing the issuance of pension obligation bonds, the City Council adopted a Pension Reserve and Funding Policy to establish a Pension Reserve Fund (PRF) to help mitigate pension costs, including any unfunded obligations that arise in the future.
Contributions to the PRF may be made in an amount up to 50% of the increase in the General Fund unassigned fund balance from one year to the next. An initial contribution to the PRF in the amount of $1,299,651 was made on June 30, 2022. The proposed budget for FY 2023-24 does not include an additional contribution to the PRF, nor any expenditures from the PRF.
As a result of many years of responsible fiscal management decisions having been made, similar to those previously discussed in this report, the proposed FY 2023-24 budget reflects a projected General Fund unassigned fund balance, beyond the reserve balances previously mentioned, of approximately $14.5 million atJune 30, 2024.
Capital Improvement Program
The proposed Capital Improvement Program (CIP) will be separately brought forward to the City Council for consideration later in the fiscal year. However, there are currently 33 approved projects totaling $48 million in various stages of completion continuing to move forward. Any additional time sensitive projects that are ready to move forward will be presented to the City Council on an as needed
basis.
5 of 194
June 13, 2023, Item #9
Water and Wastewater Utilities
The proposed FY 2023-24 Water Utility Fund budget includes $37.6 million in revenues and $33.5 million in total expenditures. These amounts do not include the proceeds of a planned bond sale to finance Phase II of the Water Infrastructure Improvement Program or the related project costs to be funded from the bond proceeds. The bond sale is anticipated to occur in late summer 2023.
The proposed FY 2023-24 Wastewater Utility Fund budget includes $10.4 million in revenues and $10.5 million in total expenditures.
Budget Review Committee
The Budget Review Committee completed a review of the proposed FY 2023-24 budget at three meetings held in May. Their report of recommendations is attached to this report as Attachment B.
The Committee Chair, John Couvrette, plans to participate at the public hearing to comment on the Committee's report and respond to any questions from the City Council.
Appropriations Limit
California Government Code Section 7910 requires each local government to establish its Proposition 4 Appropriations Limit by resolution annually at a regularly scheduled meeting or a noticed special meeting. Proposition 4 was adopted by the voters on November 6, 1979, and became Article XIIIB of the California Constitution. The goal of this legislation was to keep real (inflation adjusted) per person government spending within 1978-79 levels. Under Article XIIIB, known as the Gann Initiative, a maximum amount is established for tax-funded government appropriations each fiscal year based on the government's proceeds of taxes subject to the limitation calculation. Proceeds of taxes are revenues such as property taxes and sales taxes and do not include other revenue sources such as rental and franchise fees.
The City of Poway, as part of its Articles of Incorporation, established the base year Appropriations Limit at $7,047,200 for
FY 1981-82. Article XIIIB provided that the base limit be increased each year using specified population and inflationary growth factors. For the inflationary growth factors, Article XIIIB required the
lower of the change in either the U.S. Consumer Price Index or the California Per Capita Personal Income be used. Beginning with the FY 1990-91 Appropriations Limit, Article XIIIB was modified by Proposition 111 and SB-88 (Chapter 60/90) to allow cities to choose: 1) their city's population growth or the county's population growth as the population factor, and 2) the growth in the California Per Capita Personal Income or the growth in Assessed Valuation of Nonresidential New Construction within the city as the inflation factor. Consequently, each year the City chooses the more beneficial of the two population and inflation measures for the Appropriations Limit calculation.
For the FY 2023-24 Appropriations Limit, the City compared the growth in San Diego County's population from January 1, 2022 to January 1, 2023 of -0.13% to the growth in the City's population of -0.04%. The City then compared the growth in the California Per Capita Personal Income of 4.44% to the growth in Assessed Valuation of Nonresidential New Construction within the City of Poway of
0.12%. Choosing the growth in the City's population and the growth in the California Per Capita Personal Income as its population and inflation factors, respectively, the City's Appropriations Limit for FY 2023-24 is $66,238,789. The City's FY 2023-24 Appropriations Subject to Limitation is $47,002,863, which is $19,235,926 below the Appropriations Limit. The attached Resolution (Attachment E) establishes the City of Poway's Appropriations Limit for FY 2023-24. 6 of 194
June 13, 2023, Item #9
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal impact is outlined throughout this report.
Public Notification:
A Notice of Public Hearing was published in the Poway News Chieftain on Thursday,June 8, 2023.
Attachments:
A. General Fund Budget Summary
B. Report of Recommendations by the Budget Review Committee C. Resolution Approving Changes to the City of Poway Position Classification Plan and the City of Poway Salary Schedule for Management/Confidential and Non-Safety Employees D. Resolution Approving and Adopting the Annual Operating Budget for Fiscal year 2023-24 and Appropriating Funds
E. Resolution Adopting an Appropriations Limit as Required by Article XIIIB of the California Constitution for the Fiscal Year Ending June 30, 2024
F. Proposed Fiscal Year 2023-24 Operating Budget (on file with the Office of the City Clerk) Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch�
City Manager
7 of 194
June 13, 2023, Item #9
June 13, 2023, Item #9
FUNDS AVAILABLE
Beginning Fund Balance (July 1)
REVENUES
Taxes & Franchises
Property Tax
Sales Tax
Franchise Fees, TOT
Fees, Permits & Services
Use of Property, Grants, Other
Total General Fund Revenues
TOTAL FUNDS AVAILABLE
EXPENDITURES
Operating Expenses
Legislative and Admin. Services
Finance
Human Resources
Community Services
Development Services
Public Works
Fire
Law Enforcement
Total Operating Expenses
Capital Projects
Programs
Total Capital Projects/Programs
TOTAL EXPENDITURES
OTHER SOURCES/USES
Reserve Funds Transfers ln/(Out)
All Other Transfers ln/(Out)
Other Fund Balance Activity
TOTAL OTHER SOURCES/USES
NET FUND ACTIVITY
ENDING FUND BALANCE
-
2019-20 2020-21
I Actual Actual
I -
$7,308,113 $6. 128, 1 oo I
22,362,155 23.147.091 I
14,185,047 15,952,859
2,890,708 2,852,173
6,089,210 6,567,981
3,014,340 2,258,101
48,541,459 50,778,205
55,849,572 57,506,305
1,052,212 1,048,071
1,793,891 1,830,894
1,119,226 1,238,666
5,583,546 4,984,432
4,996,920 5,225,246
5,833,641 6,599,288
13,175,004 13,319,162
13,512,329 14,097,878
47,066,769 48,343,637
-20,120
62,886 -
62,886 20.120 I
47,129,655 48,363,757
I
62,428 (558,064)
(623,851) 954,661
(1,430,394) (211,744)
(1,991,817) 184,853
(580,013) 2,599,301
$6,728,100 $9,321,401 I
GENERAL FUND
Fund Number: 1000
2021-22 2022-23 2022-23 l 2023-24
Actual1 Bu~get Estimated ___ ~dget -
$9,327,401 $13,155,789 $13,155,789 $15,142,868
I
I
24,264,630 24,976,187 24,988,3891 26,256,293
17,959,219 16,892,575 17,126,482 17,398,000
3,302,175 2,969,973 3,403,989 3,592,742
8,785,305 8,824,223 9,117,368 9,086,879
5,379,435 2,280,543 3,366,340 3,146,880
59,690,765 55,943,501 58,002,5681 59,480,794
69,018,166 69,099,290 · 71,158,357 74,623,662
3,322,903 802,871 756,431 813,090
6,020,810 1,817,444 2,118,743 1,938,598
2,446,639 1,151,392 1,119,813 1,284,702
10,053,029 6,901,179 7,130,637 7,560,666
11,476,570 5,372,232 5,070,286 6,486,330
11,425,107 7,401,621 7,157,317 7,281,845
26,937,363 13,494,826 14,003,003 15,324,977
14,464,720 14,935,830 14,906,188 15,169,023
86,147,141 51,877,395 52,262,418 55,859,231
627,000 20,000 20,000 -
5,800 2,000 2,000 -
632,800 22,000 22,000 -
86,779,941 51,899,395 52,284,418 55,859,231
(1,299,651) (636,190) (1,305,600) (569,879)
(139,794) (2,649,245) (2,663,529) (3,731,267)
32,357,009 -238,058 -
30,917,564 (3,285,435) (3,731,071) (4,301,146)
3,828,388 758,671 1,987,079 (679,584)
$13,155,789 $13,914,460 $15, 142,868 $14,463,284
1 FY 2021-22 Expenditures and Other Fund Balance Activity include approximately $32.8 million in bond proceeds and the use of bond proceeds to retire a substantial portion of the City's unfunded pension liability. 2 FY 2023-24 Net Fund Activity includes $1,760,258 in expenditures for the City's cost share payment towards the Los Penasquitos Lagoon restoration project, a portion of which is funded from the Unassigned Fund Balance.
ABOUT
The General Fund is the City's principal source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues for the General Fund are property taxes, sales tax, and fees for services.
8 of 194 ATTACHMENT A
June 13, 2023, Item #9
Date: To: From:
May
24,
2023
Honorable
Mayor
and
Members
of
the
City
Council
Budget
Review
Committee
Subject:
Committee
Observations
and
Recommendations
for
Fiscal
Year
2023-24
Proposed
Budget
Honorable
Mayor
and
Members
of
the
City
Council,
we
the
members
of
the
City
of
Poway's
Budget
Review
Committee
(BRC),
are
reporting
our
observations,
findings,
and
recommendations
from
our
review
of
the
Proposed
Budget
for
Fiscal
Year
2023-24.
I.
Introduction
We
thank
the
Mayor
and
the
City
Council
for
continuing
to
support
a
volunteer
citizen
Budget
Review
Committee.
This
process
provides
residents
with
the
opportunity
to
learn
more
about
City
operations and
the
many
components
that
make
up
the
City
of
Poway
budget.
The
BRC
was
established
by
the
City
in
recognition
of
the
importance
of
resident
involvement
and
input
in
the
development
of
the
annual
Operating
Budget
and
Capital
Improvement
Program.
The
BRC
meets
each
spring
to
review
and
provide
guidance
on
the
proposed
budget,
as
well
as
to
improve
the
transparency
and
readability
of
the
budget
document
before
it
goes
to
the
City
Council
for
approval.
The
BRC
consists
of
five
members
appointed
by
the
Mayor
with
the
concurrence
of
the
City
Council.
Each
Council
member
shall
offer
one
nomination
for
appointment
to
the
committee
for
Council
consideration.
Committee
members
shall
serve
staggered
two-year
terms
and
may
be
appointed
for
additional
two-year
terms
at
the
discretion
of
the
City
Council.
The
BRC
has
the
following
duties:
•
With
the
assistance
of
staff,
review
the
budget
as
prepared
by
the
City
Manager.
•
As
appropriate,
suggest
means
of
improving
th~
format
of
the
budget
in
order
that
it
be
easily
read
and
comprehended.
•
Review
terminology
used
within
the
budget
such
that
it
may
be
easily
understood
by
all
interested
readers.
•
Suggest
areas
that
the
City
Council
may
wish
to
establish
specific
strategies
pertaining
to
either
revenues
or
expenditures
.
•
Prepare
a final
written
report
to
be
presented
to
the
City
Council
at
the
public
hearing
regarding
the
budget.
The
opportunity
to
interact
with
each
of
the
Department
Heads
enabled
us
to
learn
the
primary role
of
each
department
and
the
highlighted
objectives
for
the
coming
year.
The
collaboration
amongst
the
departments
is
on
full
display
as
they
work
together
to
deliver
the
best
City
services
possible.
As
citizens
of
Poway,
we
have
had
the
pleasure
of
working
within
the
City
systems
and
processes
and
have
consistently
experienced
a
reliable,
predictable
and
pleasant
interface
with
City
staff.
As
the
Chairman
of
this
year's
BRC,
I would
like
to
thank
the
BRC
members
whose
commitment,
probing
questions,
and
thoughtful
concerns,
made
this
a successful process.
Page
1 of
5 9
of
194
ATTACHMENT
B
June 13, 2023, Item #9
II.
General
Observations
•
The
City
of
Poway
is
fiscally
sound,
well
managed,
and
operates
efficiently.
The
proposed
budget
continues
to
fully
fund
those
quality-of-life
programs
and
amenities
that
make
Poway
a desirable
place
to
live.
•
The
BRC
understands
that
in
recent
years
the
City
has
faced
challenges
with
revenues
not
keeping
pace
with
rising
expenditures.
We
commend
the
City
Council
and
Staff
for
recent
proactive
measures
the
City
has
taken
to
address
both
revenues,
as
well
as
cost
containment,
that
have
proven
successful.
Examples
of
these
efforts
include
updating
ambulance
fees
to
reflect
current
costs,
negotiating
a new
five-year
agreement
with
the
San
Diego
County
Sheriffs
Department
for
law
enforcement
services,
negotiating
six-year
labor
agreements
with
employee
organizations,
as
well
as
issuing
pension
obligation
bonds
to
take
advantage
of
historically
low
interest
rates,
substantially
reducing
the
City's
unfunded
liability
as
it
pertains
to
pension
costs.
•
Utilization
of
new
tools,
including
the
implementation
of
the
new
permitting
system,
Energov,
has
improved
efficiency
by
allowing
for
online
permit
submittals,
online
payments,
as
well
as
increased
transparency
to
track
project
status,
and
made
more
information
available
to
the
public
online
.
•
As
is
true
in
the
private
sector,
the
BRC
understands
recruitment
and
retention
is
an
ongoing
challenge,
not
only
for
the
City
of
Poway
but
also
for
other
local
governments
throughout
the
region.
The
BRC
recognizes
and
commends
City
Staffs
commitment
to
their
work;
however,
challenges
created
by
recruitment,
retention,
and
inflation
are
impacting
the
City's
ability
to
complete
programs
and
projects
included
in
the
Fiscal
Year
2022-23
budget.
The
BRC
knows
City
Management
is
keenly
aware
of
these
challenges
and
encourages
the
City
to
look
comprehensively
at
all
tools
to
attract
and
retain
top
talent.
The
good
news
is
that
by
all
accounts
available
to
the
BRC
as
citizens
of
Poway,
the
City
is
a great
place
to
work.
•
The
BRC
appreciates
the
City
of
Poway
is
fiscally
conservative
and
intentionally
maintains
a lean
staff,
however
in
reflecting
upon
BRC
discussions
with
staff,
the
City
may
want
to
evaluate
staffing
in
certain
areas
to
minimize
vulnerability
and
insure
sufficient
redundancy.
This
was
a
repeated
theme in
our
meetings.
Although
the
mantra
in
business
of
"hire
slow
terminate
fast"
is
healthy
-
there
does
need
to
be
an
appropriate
level
of
urgency
in
filling
the
open
positions
within
the
City.
•
Public
Safety
continues
to
remain
a
top
priority
in
the
City
of
Poway,
and
we
are
pleased
to
see
enhanced
public
safety
programs
and
expenditures
included
in
the
proposed
budget.
Items
of
note
include the
rollout
of
the
Safe
Poway
program,
as
well
as
the
inclusion
of
additional
license
plate
reader
technology,
as
well
as
new
radar
equipment
to
support
enhanced
traffic
enforcement.
Captain
Nancy
Bianco's
plan
of
community
outreach
will
help
the
Sheriff
Department
in
leveraging
the
good
people
of
Poway
into
the
safest
Poway
possible.
•
While
listening
to
the
department
presentations, the
BRC
recognizes
the
City
budget
continues
to
include
funding
for
an
increasing
number
of
State
imposed
unfunded
mandates.
Page
2 of
5 10
of
194
June 13, 2023, Item #9
•
The
BRC
understands
and
supports
Staff's
recommendation
to
bring
the
Capital
Improvement
Program
(CIP)
forward
later
in
Fiscal
Year
2023-24
.
This
will
allow
for
the
hiring
of
critical
CIP
positions,
as
well
as
provide
an
opportunity
to
complete
already
funded
projects.
Although
the
BRC
stresses
the
importance
of
continuing
to
move
forward
with
priority
projects,
the
decisions
must
be
balanced
with
an
established
source
of
funding
for
any
new
projects
initiated.
Ill.
Recommendations A.
Budget
Readability
and
Accessibility:
•
As
highlighted
in
last
years'
BRC
report,
the
readability
of
the
City's
annual
budget
will
be
easier
to
digest
when
the
revamping
of
the
Chart
of
Accounts
is
completed.
This
is
a
significant
project
that
is
gated
by
the
requirement
of
hiring
a
new
Director
of
Finance.
As
part
of
the
Chart
of
Accounts
project,
the
City
will
be
able
to
address
the
identified
need
for
updated
cost
allocations
of
City
operations
across
all
departments.
•
Although
the
City
was
able
to
update
the
ambulance
fee
schedule
this
past
year,
fees
related
to
planning,
engineering,
building,
and
fire
prevention
have
remained
the
same
since
the
mid-2000s.
The
BRC
recommends
reviewing
and
updating
these
fees
to
reflect
current
costs
associated
with
this
work
be
considered
a priority
for
Fiscal
Year
2023-24.
•
To
enhance
readability,
the
BRC
recommends
the
inclusion
of
a
reference
on
the
Statement
of
Fund
Balances
to
clearly
indicate
if
amounts
are
inflows
or
outflows
of
resources.
•
To
help
familiarize
readers
with
the
budget
document,
as
well
as
proposed
personnel
changes,
we
recommend
moving
the
Budget
Overview
to
the
Introduction
section
adjacent
to
the
Personnel
Summary
and
the
inclusion
of
a
new
section
summarizing
personnel
changes.
•
The
BRC
understands
that
the
Director
of
Finance
recruitment
is
priority
number
lA
as
that
decision
will
initiate
a cascade
of
decisions
throughout
City
operations.
•
The
BRC
appreciated
staff
walking
committee
members
through
how
to
read
the
budget
document
and
how
various
sections
of
the
document
are
connected.
Since
residents
reading
the
document
on
line
don't
have
the
benefit
of
this
information,
we
recommend
staff
explore
creating
hyperlinks
within
the
electronic
version
of
the
budget
document
to
assist
with
navigation.
Alternatively,
or
as
a compliment
to
the
hyperlinks,
perhaps
staff
could
prepare
a short
on
line
video
that
walks
readers
through
the
various
sections
of
the
budget
and
shows
how
they
are
connected.
Page
3 of
5 11
of
194
June 13, 2023, Item #9
B.
Revenues:
•
The
Chart
of
Accounts
update
will
allow
the
City
to
further
refine
revenue
projections.
As
part
of
the
refinement
efforts,
the
BRC
supports
the
concept
of
utilizing
consultants
with
expertise
in
certain
revenue
streams.
Just
as
the
City
utilizes
a sales
tax
consultant
to
assist
with
accuracy
in
collections
and
budget
projections,
the
City
may
want
to
consider
a
similar
consultant
for
property
taxes
since
these
two
revenue
sources
make
up
a
substantial
portion
of
the
General
Fund
revenue.
With
the
development
projects
at
The
Farm,
on
Poway
Road
and
other
projects
in
the
City,
we
have
to
make
sure
we
have
a
solid
grasp
on
future
property
tax
impact
on
city
revenues.
C.
Expenditures:
•
As
commented
above,
it
has
been
a number
of
years
since
the
City's
cost
allocation
plan
was
last
updated.
Funds
were
budgeted
in
Fiscal
Year
2022-23
to
complete
this
project.
While
this
project
was
impacted
by
staffing
in
the
Finance
Department,
it
is
worth
repeating
that
the
completion
of
the
cost
allocation
plan
update
should
be
a
priority
for
Fiscal
Year
2023
-24
..
•
As
included
in
the
General
Observations
section,
the
issue
of
recruitment
and
retention
is
an
issue
of
concern
for
the
BRC.
Identifying
and
implementing
appropriate
current
best
practices
to
attract
quality
candidates
is
an
ongoing
required
process
of
continuous
improvement
.
•
The
BRC
supports
the
City
Manager's
recommended
staffing
additions
and
the
additional
3.0%
inflationary
salary
increase
proposed
for
all
employees.
The
recommended
additional
positions,
at
a total
cost
of
approximately
$530,600
include
the
following.
o
Fire.
Safety
Inspector
o
Two
Senior Lifeguards
(conversion
of
four
part
-time
temporary
Lifeguard
positions)
o
Human
Resources
Technician
o
Senior
Administrative
Assistant
(Finance
Dept.)
from
0.5 FTE
to
1.0 FTE
o
Two
Park
Maintenance
Workers
from
0.5 FTE
each
to
1.0 FTE
each
o
SCADA/lnstrumentation
&
Controls
Technician
Supervisor
(Utilities)
•
The
BRC
supports
the
City
Manager's
recommended
plans
for
augmenting
certain
programs
with
the
FY
2023-24
budget
that
directly
benefit
the
community
and
residents.
Such
items
include
the
following
at
a total
estimated
cost
of
$576,478.
o
NetFile
Form
700
and
Campaign
Disclosure
electronic
filing
platform
o
Aquatics
office
furniture
o
Medical
Director
services
(Fire)
o
Four
power
gurneys
and
two
powered
loading
systems
for
two
frontline
ambulances
o
Two
virtual
conference
cameras/speakers
(Fire
Stations
1 and
3)
o
Drinking
fountain
replacement
o
Basketball
backboards
repair/replacement
o
Park
lights
structure
replacement
o
Park
restroom
interior
renovation
o
Recoat
play
surfacing
o
Purchase
of
a
Bobcat
Skid
Steer
(street
paving/maintenance)
Page4
of
5 12
of
194
June 13, 2023, Item #9
•
The
City
continues
to
work
on
the
multi-year
comprehensive
Water
Infrastructure
Improvement
Program.
The
BRC
supports
the
critical
infrastructure
being
constructed
as
part
of
this
project
.
As
noted
by
the
previous
BRC,
we
continue
to
encourage
the
City
to
pursue
alternative
funding
mechanisms
to
lessen
the
financial
burden
on
Poway
ratepayers.
•
The
BRC
commends
the
City
Council
and
Staff
with
the
work
being
done
regarding
the
Poway
Center
for
the
Performing
Arts
(PCPA).
Not
only
is
the
facility
being
recognized
as
a valuable
asset
to
the
City
but
renegotiating
the
joint
use
agreement
with
Poway
Unified
School
District
(PUSD)
has
resulted
in
a significant
reduction
to
the
annual
operating
subsidy
and
insured
cost
sharing
in
future
CIP
projects.
We
look
forward
to
seeing
the
resu
lts
of
the
operational
assessment,
as
well
as
the
results
of
the
request
for
proposals
(RFP)
for
a
mainstage
presenter
. Both
of
which
have
the
potential
to
increase
utilization
of
the
facility
while
also
increasing
overall
revenue
to
the
facility,
all
of
which
contributes
to
the
long-term
financial
sustainability
of
the
facility.
•
The
BRC
is
concerned
about
the
ongoing
financial
challenges
facing
most
of
the
City's
Landscape
Maintenance
Districts
(LMDs).
The
committee
understands
there
is
ongoing
dialogue
between
the
City
and
the
Landscape
Maintenance
Advisory
Group.
If
at
all
possible,
the
BRC
recommends
solutions
that
identify
specific
funding
resources
that
do
not
result
in
the
General
Fund
assuming
additional
costs
.
•
As
discussed,
but
not
noted
in
last
year's
BRC
report,
we
question
the
need
for
the
expenditure
for
the
Espola
Road
Median
project.
It
has
a $783,900
CIP
budget-which
is
most
likely
to
increase
-with
no
source
of
identifiable
funding
to
maintain
the
median.
Considering
the
budget
shortfalls
of
many
of
the
LMD's,
finances
alone
suggest
a pause
or
termination
on
this
project.
The
median
would
potentially
block
the
unobstructed
views
of
our
surrounding
mountains
and
would
create
a
possible
safety
issue
for
the
access
and
egress
of
the
popular
Blue
Sky
parking
lot.
The
median
would
block
visibility
for
the
many
left
turns
coming
in
and
out
of
the
parking
lot.
V.
Closing
The
BRC
would
like
to
thank
the
City
Council
for
their
support
of
this
Committee
. We
would
also
like
to
again
thank
City
staff
for
their
time
preparing
, presenting,
and
discussing
the
FY
2023-24
Budget.
Finally,
we
appreciate
the
opportunity
to
serve
the
Ci
and
i~
~
Andrew
Cruz,
Member
Robert
Polston,
Member
Page
5 of
5 13
of
194
June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, APPROVING CHANGES TO THE CITY
OF POWAY POSITION CLASSIFICATION PLAN, THE CITY OF
POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE,
THE CITY OF POWAY NON-SAFETY SALARY SCHEDULE, THE
CITY OF POWAY FIREFIGHTERS' ASSOCIATION SALARY
SCHEDULE AND THE PART-TIME TEMPORARY/SEASONAL
WAGE SCHEDULE
WHEREAS, the City of Poway is committed to providing exceptional services and programs to the Poway community;
WHEREAS, the City endeavors to stay competitive in the labor market so that it may recruit and retain qualified and talented employees fundamental to providing exceptional services and programs to the Poway community;
WHEREAS, the City is constantly reviewing and analyzing its organizational structure to identify the most critical needs and any areas of vulnerability in its operations; WHEREAS, the Fiscal Year 2023-24 budget includes salary adjustments and other personnel related changes focused on improving the City's organizational structure and the City's ability to compete in the local labor market;
WHEREAS, the City Council approves the personnel changes reflected in the City of Poway Position Classification Plan, attached hereto as "Exhibit A", City of Poway Management/Confidential Salary Schedule attached hereto as "Exhibit B", City of Poway Non Safety Salary Schedule attached hereto as "Exhibit C", Poway Firefighters' Association Salary Schedule attached hereto as "Exhibit D", and the Part-Time Temporary/Seasonal Wage Schedule attached hereto as "Exhibit E";
WHEREAS, the Salary Schedules include an additional 3% inflationary salary adjustment for all employee groups (Management/Confidential, Non-Safety, Poway Firefighters' Association, and Part-Time Temporary/Seasonal) and the 3% across the board increase to the Part-Time Temporary/Seasonal employee group as provided to Management/Confidential and Non-Safety employee groups; and
WHEREAS, the City Council must approve new classifications added to the City of Poway Position Classification Plan. The new classification specifications, along with current classification specifications, are on file in the Human Resources & Risk Management Department and available on the City's website.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway that the City of Poway Position Classification Plan, Management/Confidential Salary Schedule, Non Safety Salary Schedule and Memorandum of Understanding, Poway Firefighters' Association Salary Schedule and Memorandum of Understanding, Part-Time Temporary/Seasonal Wage Schedule are authorized at the beginning of the pay period that includes July 1, 2023 with the following changes:
14 of 194 ATTACHMENT C
June 13, 2023, Item #9
SECTION 1: Addition of 1.0 Full-Time Equivalent (FTE) Fire Safety Inspector in the Fire Department.
SECTION 2: Addition of 2.0 Full-Time Equivalent Senior Lifeguards to the City of Poway Position Classification Plan and the Non-Safety Salary Schedule at Grade 290 in the Community Services Department.
SECTION 3: Addition of 1.0 Full-Time Equivalent Human Resources Technician I in the Human Resources & Risk Management Department.
SECTION 4: Addition of 1.0 Full-Time Equivalent SCADA, Electrical, Instrumentation & Controls Supervisor to the City of Poway Position Classification Plan and the Management/Confidential Salary Schedule at Grade 650 in the Public Works Department.
SECTION 5: An increase of .50 Full-Time Equivalent to the Senior Administrative Assistant -Confidential position in the Finance Department to make it a 1.0 Full-Time Equivalent position.
SECTION 6: An increase of .50 Full'-Time Equivalent to two separate .50 Full'-Time Equivalent Part-Time, Regular Parks Maintenance Workers in the Public Works Department to make both positions 1.0 Full-Time Equivalents.
SECTION 7: Addition of a Utility Systems Mechanic Crew Leader classification to the City of Poway Position Classification Plan at Grade 580 in the Public Works Department.
SECTION 8: Change the titles and classifications of Utility Systems Technician and Senior Utility Systems Technician on the City of Poway Classification Plan and Non-Safety Salary Schedule to Electrical, Instrumentation & Controls Technician and Senior Electrical, Instrumentation & Controls Technician.
SECTION 9: Remove the Seasonal Parks Maintenance Worker classification from the City of Poway Position Classification Plan and from the Part-Time, Temporary/Seasonal Wage Schedule.
SECTION 1 O: Remove the Senior Dock Attendant from the City of Poway Classification Plan and remove the GIS Technician I and II classifications from the City of Poway Position Classification Plan and Non-Safety Salary Schedule.
SECTION 11: Authorize the City Manager to enter side agreements and amend the Memorandum of Understanding with both the Poway Firefighters' Association and the Non-Safety Employee Group represented by California Teamsters, Local 9-1-1 reflecting approval of an additional inflationary increase of 3% effective the beginning of the pay period that includes July 1, 2023 and consistently reflecting the effective date for both employee bargaining groups of future negotiated salary increases to occur at the beginning of the pay period that includes July 1, 2023.
II
II
II
15 of 191
June 13, 2023, Item #9
PASSED, ADOPTED AND APPROVED at a Special Meeting of the City Council of the City of Poway, California on the 13th of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Carrie Gallagher, CMC, City Clerk
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Exhibit E:
16 of 194
City of Poway Position Classification Plan
City of Poway Management/Confidential Salary Schedule
City of Poway Non-Safety Salary Schedule (Teamsters)
Poway Firefighters Association Salary Schedule
Part-Time Temporary/Seasonal Wage Schedule
June 13, 2023, Item #9
Classification Acco
untant
Accounting
Technician
II
Administrative
Assistant
I
Administrative
Assistant
II
Administrative
Assistant
Ill
Aquatics
Coordinator
Assistant
City
Manager
Assistant
Director
of
Finance
Operations
Assistant
Director
of
Public
Works
for
Maintenance
Operatio
Assistant
Director
of
Public
Works
for
Utilities
Assistant
Engineer
Assista
nt
Planner
Associate
Civil
Engineer
Assoc
iate
Planner
Bo
x Office
Attendant
Box Office
Coordi
nator
City
Clerk
City
Engineer
City
Manager
City
Planner
Code
Compliance
Officer
Community
Outreach
Coordinato
r
Construction
Maintenance
Crew
Leader
Construction
Maintenance
Supervi
so
r
Construction
Maintenance
Worker
I
Construction
Maintenance
Worker
II
Contract
Specialist/Inspector
Cross-Connection
Specialist
Customer
Services
Field
Worker
Customer
Services
Technician
I
Customer
Services
Technician
II
Deputy
City
Clerk
Deputy
Fire
Chief
Deputy
Fire
Marshal
Development
Services
Aide
Director
of
Community
Services
Director
of
Development
Service
s
Director
of
Finance
Director
of
Human
Resources
and
Risk
Management
Director
of
Public
Works
Dock
Attendant
Electrical,
Instrumentation
. and
Controls
Technic
ian
Engineering
Inspector
Engineering
Technician
I
17 of
194
EXHIBIT
A
City
of
Poway
Position
Classification
Plan
Classification Engineering
Technician
II
Equipment
Mechanic
Executive
Assistant
to
the
City
Manager
--·····-
·-·-
" Facilities
Maintenance
Technician
I
Facilities
Maintenance
Technician
II
Finance
Manager
Fire
Battalion
Chief
Fire
Captain/Paramedic
Fire
Chief
Fire
Engineer/Param
edic
Fire
Safety
Inspector
Firefighter
/Paramedic
Fleet
Maintenance
Supervisor
Front
of
House
Assistant
Front
of
Hous
e Coordinator
GIS
Analyst
General
Maintenance
Worker
Human
Resources
Technician
I
Human
Resources
Technician
II
Information
Technology
Analyst
Intern Interpretive
Services
Coordinator
Lead
Customer
Services
Field
Worker
Lead
Engineering
Inspector
Lifeguard Management
Analyst
Management
Assistant
Network
and
Computer
Systems
Administrator
Ne
twork
and
Computer
Systems
Analyst
Park
Ran
ge
r
Parks
and
Trails
Area
Manager
Parks
Maintenance
Crew
Leader
Parks
Maintenanc
e Supervisor
Parks
M
aintenance
Worker
I
Parks
Maintenance
Worke
r II
Principal
Civil
Engineer
Principal
Civil
Engineer•
Utilities
Public
Works
Operations
Manager
Recreation
Area
Manager
Recreation
Coordinator
Recreation
Leader
I
Recreation
Leader
II
Revenue
and
Operations
Manager
Classification Revenue
and
Operations
Manager
Revenue
and
Operations
Supe
rvisor
SCADA,
Electrical,
Implem
entation
and
Controls
Sup
erviso
r
Senior
Accountant
Senior
Accounting
Technician
Senior
Administrative
Assistant
Senior
Administrative
Assistant
-Confidential
Senior
Civil
Engineer
Senior
Code
Compliance
Officer
Senior
Electrical,
Instrumentatio
n,
and
Controls
Technician
Senior
Equipm
ent
Mechanic
Sen
io
r Facilitie
s Maintenance
Tec
hnician
Senior
Fire
Safety
Inspector
Senior
Human
Resources
Analyst
Senior
Lifeguard
Senior
Management
Analyst
Senior
Park
Ra
nger
Senior
Planner
Senior
Utility
Systems
Mechanic
Senior
Electrical,
Instrumentation
, and
Controls
Technician
Special
Projects
Engineer
Stage
Technician
Stormwater
Maintenance
and
Construction
Worker
I
Storm
wa
ter
Maintenance
and
Construction
Worker
II
Technical
Theater
Coordinator
Utilities
Administrator
Utility
Sy
ste
ms Mechanic
Utility
Systems
Mechanic
Crew
Leader
Utility
Systems
Supervisor
Warehouse
Associate
Wastewater
Utilities
Crew
Leader
Wastewater
Utilities
Supervisor
Wastewater
Utilities
Worker
I
Wastewater
Utilities
Worker
II
Water
Treatm
ent
Plant
Lead
Operator
Water
Treatment
Plant
Manager
Water
Treatment
Plant
Operator
I
Water
Treatment
Plant
Operator
II
Water
Treatment
Plant
Op
erato
r III
Water
Utilities
Crew
Leader
Water
Utilities
Distrib
ution
Supervisor
Water
Utilitie
s Worker
I
Water
Utilitie
s Worker
II
Approved
ot
a Special
City
of
Poway
City
Council
meeting
on
06 /13
/23
June 13, 2023, Item #9
Classification Accountant Accounting
Technician
II
Administrative
Assistant
I
Administrative
Assistant
II
Administrative
Assistant
III
Aquatics
Coordinator
Assistant
City
Manager
Assistant
Director
of
Finance
Operations
Assistant
Director
of
Public
Works
for
Maintenance
Operation
Assistant
Director
of
Public
Works
for
Utilities
Assistant
Engineer
Assistant
Planner
Associate
Civil
Engineer
Associate
Planner
Box
Office
Attendant
Box
Office
Coordinator
City
Clerk
City
Engineer
City
Manager
City
Planner
Code
Compliance
Officer
Community
Outreach
Coordinator
Construction
Maintenance
Crew
Leader
Construction
Maintenance
Supervisor
Construction
Maintenance
Worker
I
Construction
Maintenance
Worker
II
Contract
Specialist/Inspector
Cross-Connection
Specialist
Customer
Services
Field
Worker
Customer
Services
Technician
I
Customer
Services
Technician
II
Deputy
City
Clerk
Deputy
Fire
Chief
Deputy
Fire
Marshal
Development
Services
Aide
Director
of
Community
Services
Director
of
Development
Services
Director
of
Finance
Director
of
Human
Resources
and
Risk
Management
Director
of
Public
Works
Dock
Attendant
Electrical,
Instrumentation,
and
Controls
Technician
Engineering
Inspector
Engineering
Technician
I
18 of
194
City
of
Poway
Position
Classification
Plan
Classification Engineering
Technician
II
Equipment
Mechanic
Executive
Assistant
to
the City
Manager
Facilities
Maintenance
and
Special
Districts
Supervisor Facilities
Maintenance
Technician
I
Facilities
Maintenance
Technician
II
Finance
Manager
Fire
Battalion
Chief
Fire
Captain/Paramedic
Fire
Chief
Fire
Engineer/Paramedic
Fire
Safety
Inspector
Firefighter/Paramedic Fleet
Maintenance
Supervisor
Front
of
House
Assistant
Front
of
House
Coordinator
GJS
Analyst
General
Maintenance
Worker
Human
Resources
Technician
I
Human
Resources
Technician
II
Information
Technology
Analyst
Intern Interpretive
Services
Coordinator
Lead
Customer
Services
Field
Worker
Lead
Engineering
Inspector
Lifeguard Management
Analyst
Management
Assistant
Network
and
Computer
Systems
Administrator
Network
and
Computer
Systems
Analyst
Park
Ranger
Parks
and
Trails
Area
Manager
Parks
Maintenance
Crew
Leader
Parks
Maintenance
Supervisor
Parks
Maintenance
Worker
I
Parks
Maintenance
Worker
II
Principal
Civil
Engineer
Principal
Civil
Engineer
-Utilities
Public
Works
Operations
Manager
Recreation
Area
Manager
Recreation
Coordinator
Recreation
Leader
I
Recreation
Leader
II
Revenue
and
Operations
Manager
Classification Revenue
and
Operations
Manager
Revenue
and
Operations
Supervisor
SCADA
, Electrical
, Implementation
and
Controls
Supervisor
Senior
Accountant
Senior
Accounting
Technician
Senior
Administrative
Assistant
Senior
Administrative
Assistant
-Confidential
Senior
Civil
Engineer
Senior
Code
Compliance Officer
Senior
Electrical,
Instrumentation
, and
Controls
Technician
Senior
Equipment
Mechanic
Senior
Facilities
Maintenance
Technician
Senior
Fire
Safety
Inspector
Senior
Human
Resources
Analyst
Senior
Lifeguard
Senior
Management
Analyst
Senior
Park
Ranger
Senior
Planner
Senior
Utility
Systems
Mechanic
Senior
Electrical
, Instrumentation,
and
Controls
Technician
Special
Projects
Engineer
Stage
Technician
Stormwater
Maintenance
and Construction
Worker
I
Stormwater
Maintenance
and
Construction
Worker
II
Technical
Theater
Coordinator
Utilities
Administrator
Utility
Systems
Mechanic
Utility
Systems
Mechanic
Crew
Leader
Utility
Systems
Supervisor
Warehouse
Associate
Wastewater
Utilities
Crew
Leader
Wastewater
Utilities
Supervisor
Wastewater
Utilities
Worker
I
Wastewater
Utilities
Worker
II
Water
Treatment
Plant
Lead
Operator
Water
Treatment
Plant
Manager
Water
Treatment Plant
Operator
I
Water
Treatment Plant
Operator
II
Water
Treatment
Plant
Operator
III
Water
Utilities
Crew
Leader
Water
Utilities
Distribution
Supervisor
Water
Utilities
Worker
I
Water
Utilities
Worker
II
Approved
at
a Special
City
of
Poway
City
Council
meeting
on
06/13/23
June 13, 2023, Item #9
EXHIBIT B
City of Poway
Manaaement I Confidential Salarv Schedule
Effective lune 26, 2023
Classification Title I Approx. Monthly I
Salarv Ranee
City Manager 25,826
lr-:.-~,,.-.1 c: ... ~ .......... 6.t.Will Min• Max Min Assistant City Manager 14,147 · 19,805 81.6175
Director of Community Services 13,473 • 18,862 77.7312
Director of Development Services 13,473 · 18,862 77.7312 Director of Finance 13,473 · 18,862 77.7312
Director of Human Resources & Risk Management 13,473 · 18,862 77.7312 Director of Public Works 13,473 · 18,862 77.7312
Fire Chief 13,473 · 18,862 77.7312
Classification Title I Grade I Approx. Monthly I Step 1 Salary Range Grouo 2A Exemot At-Will
Assistant Director of Public Works for Utilities 731 10,533 • 12,804 60.7674 Assistant Director of Public Works for Maintenance Operations 731 10,533 · 12,804 60.7674 Assistant Director of Finance Operations 731 10,533 · 12,804 60.7674 City Clerk 681 9,304-11,310 53.6796
City Engineer 780 11,807 · 14,352 68.1228
City Planner 731 10,533 · 12,804 60.7674
Deputy Fire Chief 780 11,807 · 14,352 68.1228
Deputy Fire Marshal 620 7,954 · 9,668 45.8892
Finance Manager 681 9,304· 11,310 53.6796
Fire Battalion Chief (not at-will/2912 hrs/yr) 570 7,030 · 8,545 40.5594 Parks and Trails Area Manager 560 6,858 · 8,336 39.5701 Principal Civil Engineer 731 10,533 • 12,804 60.7674
Principal Civil Engineer• Utilities 731 10,533 · 12,804 60.7674 Public Works Operations Manager 681 9,304 · 11,310 53.6796 Recreation Area Manager 560 6,858 · 8,336 39.5701
Recreation Area Manager (Y·Rated) 681 9,304 · 11.310 53.6796 Revenue and Operations Manager 681 9,304 · 11,310 53.6796 Water Treatment Plant Manaf?:er 681 9,304 · 11,310 53.6796 Grouo 2B Exemot
Accountant 481 5,645 · 6,863 32.5690
Associate Civil Engineer 602 7,696 • 9,355 44.4027
Associate Planner 521 6,256 • 7,604 36.0948
Community Outreach Coordinator 571 7,078 • 8,603 40.8381 Deputy City Clerk 571 7,078 · 8,603 40.8381
GIS Analyst 531 6,412 • 7,794 36.9972
Information Technology Analyst 531 6,412 • 7,794 36.9972 Management Analyst 531 6,412 • 7,794 36.9972
Network and Computer Systems Analyst 550 6,691 · 8,133 38.6050 Network and Computer Systems Administrator 631 8,208 · 9,977 47.3596 Revenue and Operations Supervisor 571 7,078 · 8,603 40.8381 Senior Accountant 561 6,905 · 8,394 39.8420
Senior Civil Engineer 682 9,402 · 11,429 54.2479
Senior Code Compliance Officer 501 5,954 · 7,238 34.3556 Senior Fire Safety Inspector 541 6,573 · 7,989 37.9221
Senior Human Resources Analyst 571 7,078 · 8,603 40.8381 Senior Management Analyst 571 7,078 · 8,603 40.8381
Senior Planner 581 7,255 · 8,819 41.8591
Special Projects Engineer 571 7,078 · 8,603 40.8381
Utilities Administrator 631 8,208 · 9,977 47.3596
Water Utilities Distribution Supervisor 640 8,356 · 10,157 48.2123 Group 3 Non-Exempt
Assistant Engineer 531 6,412 · 7,794 36.9972
Assistant Planner 491 5,809 · 7,061 33.5176
Code Compliance Officer 461 5,394 · 6,557 31.1245
Construction Maintenance Supervisor 501 5,954 · 7,238 34.3556 Facilities Maintenance and Special Districts Supervisor 501 5,954 • 7,238 34.3556 Fire Safety Inspector 461 5,394 • 6,557 31.1245
Fleet Maintenance Supervisor 521 6,256 • 7,604 36.0948
Management Assistant 491 5,809 • 7,061 33.5176
Parks Maintenance Supervisor 480 5,629 • 6,842 32.4770
5CADA, Electrical, and Implementation Controls Supervisor 650 8,565 -10,411 49.4176 Senior Accounting Technician 460 5,358 • 6,512 30.9120
Utility Systems Supervisor 650 8,565 · 10,411 49.4176
Wastewater Utilities Supervisor 620 7,954 • 9,668 45.8892 Group 4 Non-Exempt
Accounting Technician II 360 4,185 • 5,087 24.1484
Administrative Assistant Ill 331 3,913 • 4,756 22.5782
Executive Assistant to the City Manager 451 5,263 • 6,397 30.3653 Human Resources Technician I 412 4,768 · 5,795 27.5094
Human Resources Technician II 451 5,263 • 6,397 30.3653 Senior Administrative Assistant• Confidential 380 4,397 · 5,345 25.3709 19 of 194
Hourly
I
Step 2
I
Step 3
I
63.8055 66.9959
63.8055 66.9959
63.8055 66.9959
56.3636 59.1818
71.5289 75.1053
63.8055 66.9959
71.5289 75.1053
48.1837 50.5928
56.3636 59.1818
42.5873 44.7167
41.5486 43.6261
63.8055 66.9959
63.8055 66.9959
56.3636 59.1818
41.5486 43.6261
56.3636 59.1818
56.3636 59.1818
56.3636 59.1818
34.1973 35.9072
46.6227 48.9537
37.8980 39.7938
42.8781 45.0230
42.8781 45.0230
38.8454 40.7886
38.8454 40.7886
38.8454 40.7886
40.5356 42.5627
49.7256 52.2128
42.8781 45.0230
41.8323 43.9248
56.9602 59.8084
36.0718 37.8763
39.8166 41.8083
42.8781 45.0230
42.8781 45.0230
43.9500 46.1486
42.8781 45.0230
49.7256 52.2128
50.6230 53.1541
38.8454 40.7886
35.1920 36.9526
32.6793 34.3141
36.0718 37.8763
36.0718 37.8763
32.6793 34.3141
37.8980 39.7938
35.1920 36.9526
34.1010 35.8065
51.8885 54.4829
32.4578 34.0811
51.8885 54.4829
48.1837 50.5928
25.3558 26.6237
23.7062 24.8921
31.8823 33.4771
28.8837 30.3286
31.8823 33.4771
26.6397 27.9720
Step 4
I
70.3457
70.3457
70.3457
62.1409
78.8606
70.3457
78.8606
53.1225
62.1409
46.9525
45.8074
70.3457
70.3457
62.1409
45.8074
62.1409
62.1409
62.1409
37.7025
51.4015
41.7829
47.2734
47.2734
42.8274
42.8274
42.8274
44.6897
54.8227
47.2734
46.1204
62.7986
39.7695
43.8981
47.2734
47.2734
48.4551
47.2734
54.8227
55.8119
42.8274
38.7995
36.0292
39.7695
39.7695
36.0292
41.7829
38.7995
37.5959
57.2071
35.7842
57.2071
53.1225
27.9549
26.1364
35.1504
31.8445
35.1504
29.3697
Max
114.2644
108.8233
108.8233
108.8233
108.8233
108.8233
108.8233
Step S
73.8724
73.8724
73.8724
65.2517
82.8037
73.8724
82.8037
55.7786
65.2517
49.3002
48.0977
73.8724
73.8724
65.2517
48.0977
65.2517
65.2517
65.2517
39.5960
53.9715
43.8730
49.6382
49.6382
44.9698
44.9698
44.9698
46.9239
57.5651
49.6382
48.4275
65.9386
41.7589
46.0940
49.6382
49.6382
50.8792
49.6382
57.5651
58.6024
44.9698
40.7404
37.8314
41.7589
41.7589
37.8314
43.8730
40.7404
39.4754
60.0674
37.5732
60.0674
55.7786
29.3526
27.4437
36.9087
33.4375
36.9087
30.8382
Appro,'Cd al a special City of Poway Cit)' Cow,cil
mccling on 6/1 J/2023
June 13, 2023, Item #9
Classification Title (In alphabetical order)
Administrative Assistant I
Administrative Assistant II
Administrative Assistant Ill
Aquatics Coordinator
Box Office Coordinator
Construction Maintenance Crew Leader
Construction Maintenance Worker I
Construction Maintenance Worker II
Contract Specialist/Inspector
Cross-Connection Specialist
Customer Services Field Worker
Customer Services Technician I
Customer Services Technician II
Development Services Aide
Electrical, Instrumentation, and Controls Technician
Engineering Inspector
Engineering Technician I
Engineering Technician II
Equipment Mechanic
Facilities Maintenance Technician I
Facilities Maintenance Technician II
Front of House Coordinator
Interpretive Services Coordinator
Lead Customer Services Field Worker
Lead Engineering Inspector
Park Ranger
Parks Maintenance Crew Leader
Parks Maintenance Worker I
Parks Maintenance Worker II
Recreation Coordinator
Recreation Leader I
Senior Administrative Assistant
Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic
Senior Facilities Maintenance Technician
Senior Lifeguard
Senior Park Ranger
Senior Utility Systems Mechanic
Stormwater Maintenance and Construction Worker I
Stormwater Maintenance and Construction Worker II
Technical Theater Coordinator
Utility Systems Mechanic
Utility Systems Mechanic Crew Leader
Warehouse Associate
Wastewater Utilities Crew Leader
Wastewater Utilities Worker I
Wastewater Utilities Worker II
Water Treatment Plant Lead Operator
Water Treatment Plant Operator I
Water Treatment Plant Operator II
Water Treatment Plant Operator Ill
Water Utilities Crew Leader
Water Utilities Worker I
Water Utilities Worker II
20 of 194
EXHIBIT C
City of Poway
Non-Safety Salary Schedule
Effective June 26, 2023
I
~rad I Approx.
I Salary Range
240 3, 112 -3,783
270 3,351 -4,073
330 3,886 -4,724
320 3,792 -4,609
320 3,792 -4,609
390 4,507 - 5.478
290 3,521 -4,280
330 3,886 -4,724
460 5,358 -6,512
500 5,914-7,188
430 4,975 - 6,047
291 3,525 -4,285
332 3,917 -4,761
240 3, 112 -3,783
520 6,213 -7,552
470 5.492 - 6,675
430 4,975 -6,047
470 5.492
- 6,675
400 4,620 -5,615
330 3,886 -4,724
370 4,290 -5,214
320 3,792 -4,609
320 3,792 -4,609
470 5.492 -6,675
550 6,691 -8,133
270 3,351 -4,073
390 4,507 -5,478
290 3,521 -4,280
330 3,886 -4,724
320 3,792 -4,609
210 2,890 -3,512
370 4,290 -5,214
580 7,206 -8,758
452 5,278 - 6.415
430 4,975 - 6,047
290 3,521 -4,280
290 3,521 -4,280
560 6,858 -8,336
290 3,521 -4,280
330 3,886 -4,724
320 3,792 -4,609
520 6,213 - 7,552
580 7,206 -8,758
370 4,290-5,214
500 5,914-7,188
390 4,507 -5.478
430 4,975 -6,047
610 7,760 -9.432
420 4,854-5,900
470 5.492 -6,675
520 6,213 - 7,552
520 6,213 -7,552
400 4,620 - 5,615
430 4,975 -6,047
Step 1 I
17.9558
19.3364
22.4242
21.8772
21.8772
26.0052
20.3152
22.4242
30.9120
34.1212
28.7049
20.3393
22.5993
17.9558
35.8486
31.6849
28.7049
31.6849
26.6553
22.4242
24.7521
21.8772
21.8772
31.6849
38.6050
19.3364
26.0052
20.3152
22.4242
21.8772
16.6737
24.7521
41.5733
30.4525
28.7049
20.3152
20.3152
39.5701
20.3152
22.4242
21.8772
35.8486
41.5733
24.7521
34.1212
26.0052
28.7049
44.7699
28.0048
31.6849
35.8486
35.8486
26.6553
28.7049
Step
2 I Step 31 Step 41 Step 5
18.8535 19.7965 20.7859 21.8250
20.3032 21.3186 22.3841 23.5031
23.5457 24.7232 25.9587 27.2564
22.9714 24.1202 25.3255 26.5916
22.9714 24.1202 25.3255 26.5916
27.3057 28.6713 30.1040 31.6091
21.3311 22.3979 23.5173 24.6929
23.5457 24.7232 25.9587 27.2564
32.4578 34.0811 35.7842 37.5732
35.8273 37.6186 39.4995 41.4745
30.1404 31.6477 33.2292 34.8904
21.3566 22.4241 23.5454 24.7225
23.7293 24.9158 26.1616 27.4696
18,8535 19.7965 20.7859 21.8250
37.6412 39.5236 41.4989 43.5734
33.2693 34.9331 36.6789 38.5126
30.1404 31.6477 33.2292 34.8904
33.2693 34.9331 36.6789 38.5126
27.9883 29.3881 30.8566 32.3993
23.5457 24.7232 25.9587 27.2564
25.9899 27.2898 28.6534 30.0860
22.9714 24.1202 25.3255 26.5916
22.9714 24.1202 25.3255 26.5916
33.2693 34.9331 36,6789 38.5126
40.5356 42.5627 44.6897 46.9239
20.3032 21.3186 22.3841 23.5031
27.3057 28.6713 30.1040 31.6091
21.3311 22.3979 23.5173 24.6929
23.5457 24.7232 25.9587 27.2564
22.9714 24.1202 25.3255 26.5916
17.5074 18.3829 19.3018 20.2667
25.9899 27.2898 28.6534 30.0860
43.6520 45.8346 48.1263 50.5326
31.9751 33.5738 35.2525 37.0152
30.1404 31.6477 33.2292 34.8904
21.3311 22.3979 23.5173 24,6929
21.3311 22.3979 23.5173 24.6929
41.5486 43.6261 45.8074 48.0977
21.3311 22.3979 23.5173 24.6929
23.5457 24.7232 25.9587 27.2564
22.9714 24.1202 25.3255 26.5916
37.6412 39.5236 41.4989 43.5734
43.6520 45.8346 48.1263 50.5326
25.9899 27.2898 28.6534 30.0860
35.8273 37.6186 39.4995 41.4745
27.3057 28.6713 30.1040 31.6091
30.1404 31.6477 33.2292 34.8904
47.0085 49.3589 51.8268 54.4182
29.4050 30.8753 32.4190 34.0400
33.2693 34.9331 36.6789 38.5126
37.6412 39.5236 41.4989 43.5734
37.6412 39.5236 41.4989 43.5734
27.9883 29.3881 30.8566 32.3993
30.1404 31.6477 33.2292 34.8904
Approved at a special City of Poway City Council
meeting on 6/13/2023
June 13, 2023, Item #9
I
POSITION
Fire Captain/Paramedic
Approx. Biweekly (hourly x 112)
Hourly (112 hours)
Hourly (80 hours)
Approx. Monthly
Fire Enoineer/Paramedic
Approx. Biweekly (hourly x 112)
Hourly (112 hours)
Hourly (80 hours)
Approx. Monthly
Firefiohter/Paramedic
Approx. Biweekly (hourly x 112)
Hourly (112 hours)
Hourly (80 hours)
Approx. Monthly
21 of 194
EXHIBIT D
CITY OF POWAY
POWAY FIREFIGHTERS' ASSOCIATION (PFA)
SALARY SCHEDULE
EFFECTIVE JUNE 26, 2023
ISALARY
RANGE
1030 II 1 II 2 II
4,193 4,403
37.4399 39.3115
52.4154 55.0366
9,085 9,540
1020 I 1 I 2 I
3,594 3,774
32.0894 33.6932
44.9244 47.1708
7,787 8,176
1010 I 1 I 2 I
3,380 3,548
30.1748 31.6827
42.2435 44.3555
7,322 7,688
I
STEPS I
3 II 4 II 5
4,623 4,854 5,097
41.2768 43.3415 45.5075
57.7879 60.6769 63.7104
10,017 10,518 11,043
3 I 4 I 5
3,962 4,160 4,368
35.3775 37.1467 39.0040
49.5286 52.0043 54.6056
8,585 9,014 9,465
3 I 4 I 5
3,726 3,912 4,108
33.2667 34.9300 36.6760
46.5722 48.9013 51.3462
8,073 8,476 8,900
Approved at a special City of Poway City Council
meeting on 6/13/2023
June 13, 2023, Item #9
Classification
Title
(In
alphabetical
order)
Box
Office
Attendant
Dock
Attendant
Front
of
House
Assistant
General
Maintenance
Worker
I
Intern Lifeguard Recreation
Leader
I
Recreation
Leader
II
Stage
Technician 22
of
194
EXHIBIT
E
City
of
Poway
Part-Time
Temporary/Seasonal
Wage
Schedule
Effective
June
26,
2023
I
Grade
I
Step
1 I
Step
2 260
18.8648
19.8080
210
16 .6737
17.5074
260
18 .8648
19 .8080
220
17 .0905
17 .9451
240
17 .9558
18 .8535
240
17.9558 18.8535
210
16 .6737
17.5074
240
17.9558 18.8535
290
20 .3152
21.3311
I
Step
3 I
Step
4 I
Step
5 20
.7985
21 .8383
22.9302
18 .3829
19 .3018
20.2667
20 .7985
21.8383
22 .9302
18 .8423
19 .7845
20.7737
19 .7965
20.7859
21 .8250
19 .7965
20.7859
21.8250
18.3829
19 .3018
20.2667
19 .7965
20.7859 21.8250
22 .3979
23.5173
24.6929
Approved
at
a special
City
of
Poway
City
Council
meeting
on
6/13/2023
June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL, HOUSING
AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY
REDEVELOPMENT AGENCY OF THE CITY OF POWAY,
CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL
OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND
APPROPRIATING FUNDS
WHEREAS, the City Council of the City of Poway has considered the proposed Fiscal Year (FY) 2023-24 Operating Budget and noticed the public hearings relative to its adoption for June 13, 2023; and
WHEREAS, following duly given notice, the City Council of the City of Poway did hold such public hearing, receiving, considering and evaluating all public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: That certain documents now on file in the Office of the City Clerk of the City of Poway titled "City of Poway, California Proposed FY 2023-24 Operating Budget" (Budget), as amended if necessary, is hereby adopted as the FY 2023-24 Operating Budget for the City of Poway along with the adjustments, if any, determined by the City Council as set forth in the minutes of the Council meeting of June 13, 2023.
SECTION 2: That the estimated revenues for FY 2023-24 as shown in the Budget are hereby adopted.
SECTION 3: That the requested expenditures for FY 2023-24 as shown in the Budget are hereby appropriated to the fund, department, or division for which they are designated, and such appropriations shall not be increased except as provided herein.
SECTION 4: That the legal level of budgetary control is the fund level. Budgets may not be exceeded at the fund level without appropriate authorization by the City Council except as provided for herein.
SECTION 5: That the City Manager may delegate any of the authority provided them under this Resolution.
SECTION 6: That the City Manager is authorized to make such changes in department operating and program budget totals during FY 2023-24 as may be, from time to time, deemed desirable and necessary in order to meet the City's needs in amounts not to exceed $100,000 per adjustment.
SECTION 7: That the City Manager may authorize all transfers of funds from account to account within any department.
SECTION 8: That the City Manager may authorize transfers of funds between departments within the same fund as may be necessary.
23 of 194 ATTACHMENT D
June 13, 2023, Item #9
SECTION
9:
That
the
City
Manager
is
authorized
to
continue
all
appropriations
for
encumbrances
outstanding
as
of
June
30,
2023
into
FY
2023-24
as
may
be
necessary.
SECTION
1 O:
That
the
City
Manager
is
authorized
to
carry
forward
and
appropriate
unencumbered
balances
remaining
at
June
30,
2023
into
FY
2023-24
as
may
be
necessary
.
SECTION
11 : That
all
appropriations
in
the
Capital
Improvement
Program,
Programs
and
grants
in
the
operating
budget
remaining
unspent
at
June
13,
2023
are
hereby
carried
forward
and
appropriated
to
FY
2023-24
unless
otherwise
determined
to
have
lapsed.
SECTION
12:
That
the
City
Manager
is
authorized
to
temporarily
over-staff
positions
for
succession
planning
purposes
as
may
be
necessary.
SECTION
13 : That
the
City
Manager
is
authorized
to
increase
the
budget
for
under-filled
positions
to
the
approved
position
level
as
may
be
necessary.
SECTION
14:
That
the
City
Manager
is
authorized
to
increase
the
budget
for
a
specific
purpose
when
there
are
offsetting
unbudgeted
revenues
designated
for
said
purpose
.
SECTION
15 : That
the
City
Manager
is
authorized
to
increase
the
estimated
budget
for
the
City
of
Poway
's
share
of
the
San
Diego
Metro
Industrial
Waste
Control
Program
and
Penasquitos
Sewer
System
based
on
the
City's
actual
share
of
costs.
SECTION
16:
The
Capital
Improvement
Program
projects
of
the
City
of
Poway
are
in
conformance
with
the
City
of
Poway
Comprehensive
Plan
(General
Plan)
as
governed
by
Section
65402
of
the
California
Government
Code.
PASSED,
APPROVED
AND
ADOPTED
at
a
Special
Meeting
of
the
City
Council
of
the
City
of
Poway,
California
on
the
13th
day
of
June,
2023
by
the
following
vote,
to
wit:
AYES
:
NOES: ABSTAINED: ABSENT: DISQUALIFIED
:
Steve
Vaus,
Mayor
ATTEST: Carrie
Gallagher,
CMC,
City
Clerk
24 of
194
June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR ENDING JUNE 30, 2024
WHEREAS, the Gann initiative or Proposition 4 hereby referred to as Article XIIIB of the Constitution of the State of California, was passed by the people; WHEREAS, Article XIIIB mandated an appropriations limit on various units of government, including the City of Poway;
WHEREAS, the limit has been calculated by the Finance Department of the City of Poway using current guidelines provided by the League of California Cities; and WHEREAS, the City Council of the City of Poway desires to formally adopt that appropriations limit for the City of Poway.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: In accordance with Article XIIIB of the Constitution of the State of California, the appropriations limit for the City of Poway for Fiscal Year 2023-24 is $66,238,789.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Carrie Gallagher, CMC, City Clerk
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Iron Mountain Trail
PROPOSED FY 2023-24 OPERATING BUDGET
CITY OF POWAY, CALIFORNIA
ATTACHMENT F
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CITY OF POWAY
CITY COUNCIL
Steve Vaus, Mayor
Caylin Frank, Deputy Mayor
Peter De Hoff
Brian Pepin
Vacant
The City Council also sits as:
Housi
ng Authority
Planning Commission
Public Financing Authority
Successor Agency to the
Poway Redevelopment Agency
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CITY OF POWAY
BUDGET REVIEW COMMITTEE
John Couvrette, Chair
Chris Pikus, Vice Chair
Andrew Cruz
Robert Polston
Jared Wilson
Prepared by:
Finance Department
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CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
Chris Hazeltine
ASSISTANT CITY MANAGER
Wendy Kaserman
CITY ATTORNEY
Alan
Fenstermacher
CITY CLERK
Carrie Gallagher
INTERIM DIRECTOR OF FINANCE
Tim McDermott
DIRECTOR OF HUMAN RESOURCES &
RISK MANAGEMENT
Jodene Dunphy
DIRECTOR OF COMMUNITY SERVICES
Audrey Denham
DIRECTOR OF DEVELOPMENT SERVICES
Bob Manis
DIRECTOR OF PUBLIC WORKS
Eric Heidemann
FIRE CHIEF
Jeff Chumbley
SHERIFF’S CAPTAIN
SAN DIE
GO COUNTY SHERIFF’S DEPARTMENT
Nancy Blanco
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TABLE OF CONTENTS
INTRODUCTION
City Manager’s Letter of Transmittal ...................................................................................................................... i Budget Team .......................................................................................................................................................... vii About the City of Poway ......................................................................................................................................... ix City Organization Chart .......................................................................................................................................... xi Authorized Positions ............................................................................................................................................ xiii Overview ................................................................................................................................................................ xxi OPERA
TING BUDGET
Statement of Fund Balances ................................................................................................................................ 1 General Fund .......................................................................................................................................................... 2 Capital Improvement Fund ................................................................................................................................... 3 Revenue Volatility Reserve Fund .......................................................................................................................... 4 Expenditure Volatility Reserve Fund ................................................................................................................... 5 Extreme Events Reserve Fund .............................................................................................................................. 6 Pension Reserve Fund ........................................................................................................................................... 7 Streets Funds ......................................................................................................................................................... 8 Drainage & Stormwater Funds ............................................................................................................................ 9 Grant Funds ......................................................................................................................................................... 10 Developer Contribution/Mitigation Funds ........................................................................................................ 11 Special Assessment District Funds ................................................................................................................... 12 Other Assessment Funds ................................................................................................................................... 13 Debt Service Funds ............................................................................................................................................. 14 Water Utility Funds ............................................................................................................................................. 15 Wastewater Utility Funds ................................................................................................................................... 16 Capital Replacement Funds ............................................................................................................................... 17 Trust Funds .......................................................................................................................................................... 18 City Housing Funds ............................................................................................................................................. 19 Transfers by Fund Group ................................................................................................................................... 20 Debt Management ............................................................................................................................................... 21 Program Budgets ................................................................................................................................................. 23 Summary of Revenues & Expenditures
Revenues by Fund Summary ........................................................................................................................ 25 Operating Revenues by Division Summary ................................................................................................. 27 Operating Budget by Fund Expenditure Summary .................................................................................... 29 Operating Budget Expenditur e Summary ................................................................................................... 31 LEGISL
ATIVE & ADMINISTRATIVE DEPARTMENT 33
Organization Chart .............................................................................................................................................. 35 Summary ............................................................................................................................................................... 37 City Council ........................................................................................................................................................... 38 City Clerk ............................................................................................................................................................... 39 34 of 194
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City Attorney ......................................................................................................................................................... 40 City Manager ......................................................................................................................................................... 41 Economic Development ...................................................................................................................................... 42 FINANC
E DEPARTMENT 43
Organization Chart. .............................................................................................................................................. 45 Summary ............................................................................................................................................................... 47 Director of Finance ............................................................................................................................................... 48 Finance ................................................................................................................................................................... 49 Customer Services ................................................................................................................................................ 50 Information Technology ...................................................................................................................................... 51 General Support Services .................................................................................................................................... 52 Capital Equipment Replacement ........................................................................................................................ 53 HUMA
N RESOURCES & RISK MANAGEMENT DEPARTMENT 55
Organization Chart ............................................................................................................................................... 57 Summary ............................................................................................................................................................... 59 Director of Human Resources & Risk ................................................................................................................ 60 Human Resources ................................................................................................................................................ 61 Risk Management ................................................................................................................................................. 62 COMM
UNITY SERVICES DEPARTMENT 63
Organization Chart ............................................................................................................................................... 65 Summary ............................................................................................................................................................... 67 Director of Community Services ........................................................................................................................ 68 Recreation ............................................................................................................................................................. 69 Lake Operations ................................................................................................................................................... 70 Aquatics ................................................................................................................................................................. 71 Poway Center for the Performing Arts .............................................................................................................. 73 Old Poway Park ..................................................................................................................................................... 75 Library .................................................................................................................................................................... 74 Interpretive Services ............................................................................................................................................ 75 Community Park ................................................................................................................................................... 76
DEVELOP
MENT SERVICES DEPARTMENT 77
Organization Chart ............................................................................................................................................... 79 Summary ............................................................................................................................................................... 81 Director of Development Services ..................................................................................................................... 83 Planning ................................................................................................................................................................. 85 Building & Safety Inspection ............................................................................................................................... 84 Capital Proj
ects Engineering ............................................................................................................................... 85 Land Development Engineering ......................................................................................................................... 86 Engineering Inspection ........................................................................................................................................ 87 Traffic Engineering ............................................................................................................................................... 88 Stormwater Management ................................................................................................................................... 89 Housing Authority & Programs .......................................................................................................................... 90 35 of 194
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PUBLIC WORKS DEPARTMENT 91
Organization Chart ............................................................................................................................................... 93 Summary ............................................................................................................................................................... 97 Director of Public Works ...................................................................................................................................... 98 Utility Systems Operation & Maintenance ........................................................................................................ 99 Water Supply, Treatment & Storage ................................................................................................................ 100 Water Transmission & Distribution ................................................................................................................. 101 Wastewater Pumping & Disposal ..................................................................................................................... 102 Wastewater Collection & Maintenance ........................................................................................................... 103 Reclaimed Water Supply & Storage ................................................................................................................. 104 Maintenance & Operations ............................................................................................................................... 105 Streets Maintenance .......................................................................................................................................... 106 Stormwater & Flood Control ............................................................................................................................. 107 Vehicle & Equipment Maintenance .................................................................................................................. 108 Parks, Trails & Landscape Maintenance .......................................................................................................... 109 Facilities Maintenance ....................................................................................................................................... 110 Special Districts ................................................................................................................................................... 111 FIRE DEPARTMENT 113
Organization Chart ............................................................................................................................................. 115 Summary ............................................................................................................................................................. 117 Fire Administration ............................................................................................................................................ 118 Fire Suppression ................................................................................................................................................. 119 Fire Prevention ................................................................................................................................................... 120 Paramedics .......................................................................................................................................................... 121 LAW
ENFORCEMENT DEPARTMENT 123
Organization Chart ............................................................................................................................................. 125 Summary ............................................................................................................................................................. 127 Law Enforcement ............................................................................................................................................... 128 Append
ix
Resolution Adopting the Budget ...................................................................................................................... 129 Resolution Adopting an Appropriations Limit ............................................................................................... 131 36 of 194
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STEVE VAUS, Mayor
CA YUN FRANK, Deputy Mayor
PETER DE HOFF, Councilmember
BRIAN PEPIN, Councilmember
June 13, 2023
CITY OF POWAY
Honorable Mayor, Members of the City Council and residents:
As I celebrate my fourth year as City Manager of Poway, I continue to be honored to lead this special organization and am pleased to present the City of Poway's proposed Fiscal Year 2023-24 operating budget. The annual budget provides the financial mechanism to carry out the City's work plan and provide services to residents. This letter shares the framework in which the budget was developed and highlights new requests for next fiscal year. The proposed budget balances the City's long standing tradition of fiscal conservatism while also acknowledging the need for strategic investment in both the workforce as well as specific programs and projects, all of which directly contribute to the high quality of life and services the City provides to our residents.
Several factors influenced the development of the Fiscal Year 2023-24 budget. We continue to reap the financial benefits of City Council leadership on updating the ambulance fees, approving the issuance of pension obligation bonds, executing six-year labor agreements, and entering into a new five-year agreement with the San Diego County Sheriffs Department for law enforcement services.
Global economic issues we all hear about in the news are having an impact at the local level. These include rising inflation rates, continuing supply chain issues resulting in increased costs and contributing to delays to purchases and projects. The City is experiencing first-hand the challenges of a tight labor market. Poway competes with other cities, special districts, and in some cases the private sector to retain our staff, as well as to recruit new employees.
Despite the economic factors described above, thanks to many years of responsible budgeting practices, the City's proactive approach to setting aside substantial reserves, as well as long term planning for the funding of capital projects, building repair and maintenance, and vehicle and equipment replacement, the City is in very good fin~ncial health.
Based on the City's strong financial position, the City is in the enviable position of being able to use the budget as an opportunity to enhance the exceptional services and programs we take great pride in providing to the community. As described in more detail in the following sections, there are recommendations to fund items that are forward facing and will directly enhance Poway's quality of life, while other items are more behind the scenes but are still essential to maintaining the level of service Poway residents have come to expect.
One notable change from prior years' budgets is for Fiscal Year 2023-24, the proposed Capital Improvement Program (CIP) will be brought forward to the City Council for consideration later in the fiscal year. This is being done strategically for several reasons. As previously mentioned, the City is well aware of the challenges in recruiting and retaining top talent. Unfortunately, over the past several months we have lost key staff members in the Finance and Development Services Departments. The City Hall Located at 13325 Civic Center Drive
Mailing Address: P.O. Box 789, Poway, California 92074-0789 www.poway.org
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City has a newly promoted City Engineer, and is actively working to fill the Director of Finance position, as well as the Principal Engineer position that oversees the CIP program. Once these positions are filled, staff will work together to bring forward recommendations for the new CIP program. While staff may not be presenting the City Council with a new CIP program at this time, based on previously approved projects, we still have approximately $48M in approved projects that are at various stages of completion, these will all continue to move forward. If there are time sensitive new CIP projects that cannot wait until a comprehensive CIP program is brought forward for City Council consideration, those items will be presented on an as-needed basis.
As a baseline for Fiscal Year 2023-24, the City is projecting General Fund revenues for the current fiscal year to exceed budget by approximately $2M. That trend is projected to continue into Fiscal Year 2023-
24. Staff is budgeting General Fund revenues at $59,480,794, which is a substantial increase over the adopted Fiscal Year 2022-23 budget. The increase is due to strong property and sales tax revenues, as well as increases to the other three major revenue categories for the General Fund: Franchise Fees/Transient Occupancy Tax, Fees, Permits & Services, and Use of Property, Grants, Other.
These revenues, combined with the City ending Fiscal Year 2021-22 and projecting to end Fiscal Year 2022-23 with excess funds due to revenues exceeding expenditures, give me great confidence in recommending strategic expenditures for Fiscal Year 2023-24.
Prior to addressing new operating expenditures, I would be remiss to not touch upon projects included in the current fiscal year's workplan that staff was unable to complete. Notably are the update to the indirect cost allocation plan, updating the City's Chart of Accounts, and reviewing and updating Development Services and Fire plan review, inspection, and permitting fees. These projects were impacted by vacancies in the organization. As City Manager, I take every employee departure very seriously. Starting at the City Council level through me and continuing to the City's executive team, we strive to create an organizational culture people want to be a part of. We understand compensation is only one factor current and potential employees consider when making employment decisions. Despite these efforts, employees have left for reasons that make sense to them be that promotional opportunities, opportunities closer to home and in some cases opportunities to work 100% remotely which as a public facing organization, we simply cannot offer. Where possible we are committed to being nimble and creative to keep employees and attract new hires.
The indirect cost allocation plan, update to the Chart of Accounts, and fee review and update will be carried forward into Fiscal Year 2023-24. My goal is to make these priority projects as soon as specific positions are filled. We understand these projects directly impact the General Fund, as well as the City's enterprise funds (water and wastewater in particular).
As I was evaluating new budget requests from the departments, I was again reminded about the pride we take in our work for the City and being good fiscal stewards. Our department heads were thoughtful in their requests and brought forward only those items that would directly or indirectly assist them in delivering quality services and programs to the City.
In terms of new program requests, staff is recommending replacement/repair of several items residents regularly use including drinking fountains, basketball backboards, park light structure replacement, park restroom internal renovations and recoating play surfaces. For the Fire Department, staff is requesting funding for Medical Director services. These had previously been provided free of charge through the County. We were recently notified beginning July 1, the City will 40 of 194
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need to contract for these essential services. Additionally, we are recommending the purchase of four new power gurneys and related hardware for ambulances. This will not only create a better experience for patients but will also protect Fire personnel from injuries. Continuing to maintain City streets remains a high priority, the proposed budget includes the replacement of Bobcat Skid Steer used by the Streets Division as part of the street paving and maintenance program.
Internally, and less visible to the public, the proposed budget also includes the addition of new software for the City Clerk's Office to streamline mandatory financial reporting for elected officials, staff, committee members, and City Council candidates by moving away from a paper driven process.
Staff is also recommending funding for equipment to provide video conferencing capabilities at Fire Stations 1 and 3. The budget includes funds to replace office furniture at the Poway Swim Center. This was not included as part of the 2018 renovation and has become necessary.
Fundamental to City operations are our employees. Without staff we cannot maintain our parks or streets, review development projects, home remodels, and tenant improvements, issue business certificates, offer recreational programming, deliver safe drinking water, or respond to fires and medical emergencies. These examples represent a portion of the work staff does daily to deliver services and programs to our residents. Staffing issues have and continue to impact the City's ability to do its job. With that reality in mind, once I realized the strength of the City's financial position going into Fiscal Year 2023-24 and the solid year end numbers for the past two fiscal years, I thought it was critical to evaluate employee compensation.
While the six-year labor agreements negotiated in 2021 provide stability and predictability for the City and employees, there have been significant economic changes since adoption of the agreements.
Notably, inflation has increased at a rate far beyond what was contemplated during labor negotiations. For that reason, I am recommending a 3% inflationary salary adjustment for next fiscal year. This is in addition to salary adjustments previously approved in the Memoranda of Understanding (MOUs) with the Teamsters Local 911 and the Poway Firefighters Association, as well as the unrepresented Management/Confidential employee group. I believe this is a significant statement demonstrating the City's commitment to its employees who are vital to our work. I am hopeful this decision will not only influence employees to stay with the City of Poway, but also make our compensation more competitive and encourage job seekers to apply for jobs with the City.
While compensation is important, it is also our responsibility to look critically at our organizational structure and identify needs and/or areas where the City's lean by design approach to staffing is potentially creating areas of vulnerability. Looking at the organization through that lens and consulting with the City's department directors, I am recommending funding be approved for 6.5 new Full-Time Equivalents (FTEs). I do not make this recommendation lightly. I understand this is growing the government and creating new ongoing costs for the City. Below is a list of the recommended positions by department with a brief explanation. Collectively the costs of these positions for Fiscal Year 2023- 24 are approximately $530K.
Community Services
2 FTE Senior Lifeguards -Lifeguards have been an increasingly challenging position to recruit for and without lifeguards Poway Swim Center hours and days of operation are impacted. With the creation of a new senior lifeguard job classification and the funding of two positions, the City is hoping to create a career progression path for lifeguards, as well as full time benefitted positions we anticipate will be attractive to more experienced lifeguards. The cost of the new positions is partially offset by a reduction in part-time temporary funding for regular lifeguards. 41 of 194
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Finance Department
0.5 FTE Confidential Senior Administrative Assistant -The Finance Department is the only City department without a full-time administrative support position. The recommendation is to take the current 0.5 FTE to a 1 FTE position. This will not only create more support for the Finance Department, but also additional support for all of the internal customers the Finance Department serves.
Fire Safety Department
1 FTE Fire Inspector -This position will be involved in the implementation and administration of the requirements of Assembly Bill (AB 38) which deals with inspections related to home sales and defensible space. Additionally, the position will be responsible for administering the annual defensible space notification requirements and follow up compliance actions.
Human Resources & Risk Management
1 FTE Human Resources Technician -Recruitments and on-boarding employees are monopolizing much of the Human Resources & Risk Management Department's time. This position will create capacity for the Department to also work on other critical tasks related to policies, training and employee development, and benefit administration.
Public Works
2 FTE Parks Maintenance Workers (from 0.5 FTE to 1.0 FTE each) -Poway prides itself on our parks, trails, and open spaces. This request is also one that will expand capacity and enhance the City's current parks maintenance program. Similar to the request for the two full-time benefitted senior lifeguards, we anticipate full time positions with benefits will be more attractive to job seekers than part-time positions.
1 FTE SCADA, Instrumentation, and Controls Supervisor -Essential to the City's water operations are highly technical positions requiring both computer programming skills, as well as knowledge of electrical systems. These are specialized positions and the City competes with special districts for employees with these skill sets. Again, to create an opportunity for career growth and progression, the proposed budget includes funds for a new supervisor position to directly oversee this area of water operations.
As noted earlier in this letter, the City Council will only consider adoption of the Fiscal Year 2023-24 Operating Budget at the June 13, 2023, City Council meeting. Staff will bring forward a new CIP program later in Fiscal Year 2023-24. Current CIP projects will continue to move forward. There are two ongoing projects that I want to highlight.
Staff continues work on the largest set of capital projects in the City's history with the Water Infrastructure Improvement Program ('Water Program"). The Water Program is comprised of the Clearwell Bypass, the Clearwell Replacement, and the San Diego County Water Authority (SDCWA) Treated Water Connection projects. The goal of these projects is to improve the reliability, redundancy, and resiliency of Poway's water system, helping ensure this foundational element of life continues to be available to our community safely and on demand. These projects continue Poway's tradition of proactive planning to ensure our community is taken care of for generations. The Clearwell Bypass project was completed under budget in Fiscal Year 2022-23. Preparation for the Clearwell Replacement project is underway. Staff anticipates bringing forward the contract for the Clearwell 42 of 194
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Replacement Project in early Fiscal Year 2023-24. The Public Works and Finance Departments are also working closely preparing for the next series of debt issuance for the Water Program.
In Fiscal Year 2023-24 Poway families can look forward to a brand-new Upper Lake Poway Playground.
The City Council recently approved additional funding for the project which will include new themed play structures designed for people of all abilities and multiple age groups to enjoy. The redesign includes expansive shade structures allowing for extended enjoyment of the new play structures. The City was fortunate to receive grant funding through the State that offsets approximately $208K of the costs of this $1.8M project.
In recent years, there have been ongoing discussions about the long-term financial sustainability of the Landscape Maintenance Districts (LMDs). The resident Landscape Maintenance District Advisory Group recently presented information to the City Council. The City Council adopted the City funded landscape master plan which is envisioned to be a valuable tool in any future reballoting efforts. The City Council also approved funding for improvements to two entryways into the LMDs to demonstrate how the landscape master plan could be used in the future to improve the LMDs should additional funding be approved. It is anticipated work for a new reballoting effort will begin in Fall 2023 with balloting potentially happening in Spring 2024. The City greatly appreciates the ongoing work of the Landscape Maintenance Advisory Group to work with the City and their neighbors to work toward addressing both funding and maintenance issues in the LMDs.
I'm pleased to report a significant amount of work has also been done related to the Poway Center for the Performing Arts (PCPA). In 2021, the City Council committed to keeping the PCPA under City control. Later that year, the City Council approved a multi-faceted approach to addressing concerns about revenues and expenditures, agreements with user groups, management of the facility and overall facility utilization. In Fiscal Year 2022-23, with financial assistance from The McCarthy Family Foundation, the City completed a fundraising feasibility study. City staff also successfully renegotiated the Joint Use Agreement with Poway Unified School District that improves cost sharing on both operating expenses and for the first time has PUSD cost sharing in major capital projects. Staff is currently wrapping up work with a consultant with theater experience who is evaluating PCPA operations to ensure the facility is effectively and efficiently operating. The consultant's findings will be presented at an upcoming City Council meeting. In Fiscal Year 2023-24, additional projects to be completed include a fee study as well as the issuance of a Request for Proposals (RFP) for a mainstage presenter at the PCPA. On the capital side, on the same night the City Council will be considering adoption of the Fiscal Year 2023-24 budget, staff will be requesting an award of contract for the design of multiple building maintenance related projects at the PCPA. Following conclusion of the design work, construction projects will start to be incorporated into the CIP for Fiscal Year 2024-25.
The older adult program is flourishing at the Mickey Cafagna Community Center. During the pandemic, the City was approached by the Board of the former Poway Senior Center (now Friends of Poway Seniors) about taking over older adult programming when the new community center opened.
Coming out of the pandemic, it took a little while longer than expected to get programming to the level the City, the Friends of Poway Seniors, and program participants wanted it. However, in the last six to nine months, through the strong partnership between the City and the Friends of Poway Seniors, we have added staff to support this programming. We offer a wide array of classes and activities, and the lunch program has more participants than it had even before the pandemic and closure of the former Poway Senior Center. We look forward to continuing to grow the program and offering more classes, activities, and services in the near future.
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I have had the opportunity to work for three other cities in my career. None compares to the City of Poway. From the City Council to our front-line employees, we all share a deep commitment to public service that is demonstrated every day. The proposed Fiscal Year 2023-24 budget reflects this commitment through continued funding for existing programs and services, including the contract with the San Diego County Sheriffs Department which keeps Poway the safest city in the County. The commitment is further reflected through the proposed staff recommendations targeted toward enhancing services and programs while also strategically investing in the City's workforce to insure we continue to have high quality staff to perform the essential functions of city government. I would also like to thank the Budget Review Committee members for their support with the Fiscal Year 2023-24 operating budget.
Sincerely,
BUDGET TEAM
Tim McDermott, Interim Director of Finance
Brad Rosen, Assistant Director of Finance Operations
Mehrnoush Jamshidi, Finance Manager
Nicole Roesler, Revenue and Operations Manager
Elsie Koyama, Sr. Accountant
Mark Sarmiento, IT Analyst
Matt McSpadden, IT GIS Analyst
Jenny Paglinawan, Sr. Administrative Assistant
Chris Hazeltine, City Manager
Wendy Kaserman, Assistant City Manager
Jodene Dunphy, Director of Human Resources & Risk Management Audrey Denham, Director of Community Services
Bob Manis, Director of Development Services
Eric Heidemann, Director of Public Works
Jeff Chumbley, Fire Chief
Nancy Blanco, Sheriff Captain
Carrie Gallagher, City Clerk
Carol Legg, Executive Assistant to the City Manager
Ellis Webster, Deputy City Clerk
Kate Weihe, Management Analyst
Marissa Reza-Pham, Human Resources Technician II
Yvonne Mannion, Sr. Administrative Assistant
Katie O’Reilly, Acting Recreation Area Manager
Allie Margis, Recreation Area Manager
Belinda Romero, Recreation Area Manager
Carrie Sanchez, Recreation Area Manager
Mike Varga, Recreation Area Manager
Roger Morrison, Sr. Management Analyst
Karen Tansey, Management Analyst
Jacqueline Navarro, Administrative Assistant III
Delia Ulloa, Administrative Assistant II
Tracy Beach, City Engineer
Marie Sanders, Sr. Management Analyst
Darian Demerjian, Management Analyst
Shadi Sami, Principal Civil Engineer for Utilities
Alisa Nichols, Utilities Administrator
Danielle McIntosh, Sr. Management Analyst
Patty Fish, Sr. Administrative Assistant
Brian Mitchell, Deputy Fire Chief
Ray Fried, Fire Battalion Chief
Rodney Ortiz, Fire Battalion Chief
Jesus Chuy Ramirez, Fire Battalion Chief
Jenna Stein, Sr. Management Analyst
Kristin Holden, Sr. Administrative Assistant
FINANCE BUDGET PREPARERS DEPARTMENT
HEADS
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THANK YOU
to our staff who assisted with
the development of this
budget.
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Poway at a Glance
Nickname
The City in the Country
Population
50,000
Size
39.4 square miles
Community
Lowest overall crime rates of incorporated
cities in San Diego County since 1981, and one
of the overall lowest in the state.
Unique Characteristics
• Over half of Poway is preserved as
dedicated open space
• 78 miles of trails
About Poway
The City of Poway incorporated in December
1980 as a full-service, general law city and
operates under the Council/Manager form
of government. It is located in northeast San
Diego County.
“The City in the Country” is known for it’s
popular hiking destinations and community
events, but the City also offers a diverse range
of housing options, an outstanding school
district, and a thriving business park.
City Government
The City Council is comprised of five members elected to serve for four-year overlapping terms. The mayor and four councilmembers are accountable to the residents of Poway for all services and programs provided by the City. The City Council is the City’s policy-making body, taking action on all legislative matters involving the approval and adoption of all City ordinances, resolutions, contracts, and matters requiring policy decision and leadership. The City Manager, appointed by the City Council, serves as the C ity’s chief executive officer and manages the day-to- day operations of City departments. 46 of 194
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Espol<1 Rd
State
Poway Rd
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City of Poway
FY 2023-24 Operating Budget
x
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Law
Enforcement*City Clerk
Finance
CITY ORGANIZATION CHART
CITY OF POWAY
Residents
City Council
(Planning Commission/Housing
Authority)
City Manager City Attorney
Assistant City
Manager
Economic
Development
FireDevelopment
Services
Community
Services Public Works
Council
Committees
Successor
Agency to the
Redevelopment
Agency
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June 13, 2023, Item #9
---------1 I I
I I
I I
I I
I I
'---------..
.--- ----. I I
I I
I I
I I . ________ J
* The City contracts with San Diego County Sheriff's Department for law enforcement services. ----.
I
I
I
I
'---------·
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June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
Legislative & Administrative Department
City Clerk
City Clerk 1.00 1.00 1.00
Deputy City Clerk 0.00 1.00 1.00
Records Technician 1.00 0.00 0.00
Senior Administrative Assistant 1.00 1.00 1.00
Total 3.00 3.00 3.00
City Manager's Office
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Economic Development Administrator 1.00 0.00 0.00
Community Outreach Coordinator 1.00 1.00 1.00
Management Analyst1 1.00 1.00 1.00
Executive Assistant to the City Manager 1.00 1.00 1.00
Total 6.00 5.00 5.00
Finance Department
Director
Director of Finance 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 0.75 0.50 1.00 Total 1.75 1.50 2.00
Finance
Finance Manager 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00
Accountant 1.00 1.00 1.00
Senior Accounting Technician 1.00 2.00 2.00
Accounting Technician II 1.00 1.00 1.00
Total 5.00 6.00 6.00
Customer Services
Revenue and Operations Manager 1.00 1.00 1.00
Lead Customer Services Field Worker 1.00 1.00 1.00
Customer Services Field Worker 3.00 3.00 3.00
Revenue and Operations Supervisor 0.00 1.00 1.00
Lead Customer Services Technician 1.00 0.00 0.00
Customer Services Technician II 3.00 3.00 3.00
Total 9.00 9.00 9.00
AUTHORIZED POSITIONS
Summary by Department
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AUTHORIZED POSITIONS
Summary by Department
Information Technology
Assistant Director of Finance Operations 1.00 1.00 1.00 Network and Computer Systems Administrator 1.00 1.00 1.00 Network and Computer Systems Analyst 0.00 1.00 1.00
Geographic Information Systems Analyst 1.00 1.00 1.00
Information Technology Analyst 2.00 2.00 2.00
Total 5.00 6.00 6.00
Human Resources & Risk Management Department
Director
Director of Human Resources and Risk Management 1.00 1.00 1.00 Senior Administrative Assistant - Confidential 1.00 1.00 1.00 Total 2.00 2.00 2.00
Human Resources
Senior Human Resources Analyst 1.00 1.00 1.00
Management Analyst 0.00 1.00 1.00
Human Resources Technician II 2.00 1.00 1.00
Human Resources Technician I 0.00 0.00 1.00
Total 3.00 3.00 4.00
Risk Management
Senior Management Analyst2
1.00 1.00 1.00
Total 1.00 1.00 1.00
Community Services Department
Director
Director of Community Services 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Management Analyst 0.00 1.00 1.00
Management Assistant 1.00 0.00 0.00
Administrative Assistant III3
1.50 1.50 1.50
Total 4.50 4.50 4.50
Recreation
Recreation Coordinator 1.00 1.00 1.00
Recreation Leader I 0.48 0.48 0.48
Total 1.48 1.48 1.48
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AUTHORIZED POSITIONS
Summary by Department
Lake Operations
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00
Senior Park Ranger 2.00 2.00 2.00
Park Ranger 0.00 2.00 2.00
Total 4.00 6.00 6.00
Aquatics
Recreation Area Manager 1.00 1.00 1.00
Aquatics Coordinator 1.00 1.00 1.00
Senior Lifeguard 0.00 0.00 2.00
Total 2.00 2.00 4.00
Performing Arts Center
Recreation Area Manager 1.00 1.00 1.00
Box Office Coordinator 0.50 0.75 0.75
Front of House Coordinator 1.00 0.75 0.75
Technical Theater Coordinator 2.00 2.00 2.00
Administrative Assistant III 0.00 0.50 0.50
Administrative Assistant II 0.50 0.00 0.00
Total 5.00 5.00 5.00
Old Poway Park
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00
Park Ranger 0.00 0.75 0.75
Total 2.00 2.75 2.75
Interpretive Services
Interpretive Services Coordinator 0.00 1.00 1.00
Recreation Coordinator 1.00 0.00 0.00
Park Ranger 0.48 0.50 0.50
Total 1.48 1.50 1.50
Community Park
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 2.00 2.00
Administrative Assistant II 0.66 1.00 1.00
Total 2.66 4.00 4.00
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AUTHORIZED POSITIONS
Summary by Department
Development Services Department
Director
Director of Development Services 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00
Administrative Assistant III 2.00 2.00 2.00
Total 6.00 6.00 6.00
Planning
City Planner 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00
Associate Planner 2.00 2.00 2.00
Assistant Planner 1.00 1.00 1.00
Senior Code Compliance Officer 0.00 1.00 1.00
Code Compliance Officer 2.00 1.00 1.00
Development Services Aide 0.50 1.00 1.00
Total 7.50 8.00 8.00
Capital Improvement Projects Engineering
Principal Civil Engineer 0.00 1.00 1.00
Senior Civil Engineer 1.00 0.00 0.00
Associate Civil Engineer 2.00 2.00 2.00
Special Projects Engineer 1.00 1.00 1.00
Total 4.00 4.00 4.00
Land Development Engineering
City Engineer 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00
Associate Civil Engineer4 1.00 1.00 1.00
Assistant Engineer 1.00 1.00 1.00
Engineering Technician II5 0.00 1.00 1.00
Engineering Technician I 1.00 0.00 0.00
Total 5.00 5.00 5.00
Engineering Inspection
Lead Engineering Inspector 1.00 1.00 1.00
Engineering Inspector 2.00 2.00 2.00
Total 3.00 3.00 3.00
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AUTHORIZED POSITIONS
Summary by Department
Public Works Department
Director
Director of Public Works 1.00 1.00 1.00
Senior Management Analyst2 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 1.00 1.00 1.00 Total 3.00 3.00 3.00
Maintenance Operations
Assistant Director of Public Works for Maintenance Operations 1.00 1.00 1.00 Public Works Operations Manager 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Warehouse Associate 1.00 1.00 1.00
Administrative Assistant III 2.00 2.00 2.00
Total 6.00 6.00 6.00
Facilities Maintenance
Facilities Maintenance and Special Districts Supervisor 1.00 1.00 1.00 Contract Specialist/Inspector 1.00 1.00 1.00
Senior Facilities Maintenance Technician6 1.00 1.00 1.00 Facilities Maintenance Technician II 1.00 1.00 1.00
Total 4.00 4.00 4.00
Vehicle & Equipment Maintenance
Fleet Maintenance Supervisor 1.00 1.00 1.00
Senior Equipment Mechanic7 2.00 2.00 2.00
Total 3.00 3.00 3.00
Landscape Maintenance Districts
Contract Specialist/Inspector 1.00 1.00 1.00
Total 1.00 1.00 1.00
Park, Trail, & Landscape Maintenance
Parks and Trails Area Manager 1.00 1.00 1.00
Parks Maintenance Supervisor 0.00 2.00 2.00
Senior Parks Maintenance Crew Leader 2.00 0.00 0.00
Parks Maintenance Crew Leader 1.00 1.00 1.00
Parks Maintenance Worker II8 5.00 5.00 5.00
Parks Maintenance Worker I 5.00 5.00 6.00
Total 14.00 14.00 15.00
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AUTHORIZED POSITIONS
Summary by Department
Street Maintenance
Construction Maintenance Supervisor 1.00 1.00 1.00
Construction Maintenance Crew Leader 2.00 2.00 2.00
Construction Maintenance Worker II9 4.00 4.00 4.00
Construction Maintenance Worker I 2.00 2.00 2.00
Total 9.00 9.00 9.00
Stormwater & Flood Control
Construction Maintenance Supervisor 1.00 1.00 1.00
Construction Maintenance Crew Leader 1.00 1.00 1.00
Stormwater Maintenance and Construction Worker II10 3.00 3.00 3.00 Stormwater Maintenance and Construction Worker I 1.00 1.00 1.00 Total 6.00 6.00 6.00
Utility Systems Operations & Maintenance
Assistant Director of Public Works for Utilities 1.00 1.00 1.00 SCADA, Electrical, Instrumentation and Controls Supervisor 0.00 0.00 1.00 Utility Systems Supervisor 1.00 1.00 1.00
Utilities Administrator 1.00 1.00 1.00
Senior Electrical, Instrumentation, and Controls Technician 0.00 0.00 2.00 Senior Utility Systems Technician 2.00 2.00 0.00
Senior Management Analyst2
1.00 1.00 1.00
Utility Systems Mechanic Crew Lead11 0.00 0.00 1.00
Senior Utility Systems Mechanic12 1.00 1.00 1.00
Utility Systems Mechanic 3.00 3.00 2.00
Senior Administrative Assistant 1.00 1.00 1.00
Total 11.00 11.00 12.00
Reclaimed Water
Cross-Connection Specialist 1.00 1.00 1.00
Total 1.00 1.00 1.00
Wastewater Collection
Wastewater Utilities Supervisor 1.00 1.00 1.00
Wastewater Utilities Crew Leader 2.00 2.00 2.00
Wastewater Utilities Worker II 2.00 2.00 2.00
Wastewater Utilities Worker I 2.00 2.00 2.00
Total 7.00 7.00 7.00
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AUTHORIZED POSITIONS
Summary by Department
Water Transmission/Distribution
Water Utilities Distribution Supervisor 1.00 1.00 1.00
Water Utilities Crew Leader 2.00 2.00 2.00
Cross-Connection Specialist 1.00 1.00 1.00
Water Utilities Worker II13 3.00 3.00 3.00
Water Utilities Worker I 4.00 4.00 4.00
Total 11.00 11.00 11.00
Water Supply, Treatment, Storage
Principal Civil Engineer - Utilities 1.00 1.00 1.00
Water Treatment Plant Manager 1.00 1.00 1.00
Water Treatment Plant Lead Operator14 0.00 1.00 1.00
Water Treatment Plant Operator III15 9.00 8.00 8.00
Total 11.00 11.00 11.00
Fire Department
Director
Fire Chief 1.00 1.00 1.00
Deputy Fire Chief 0.00 0.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 1.00 1.00 1.00 Total 3.00 3.00 4.00
Fire Suppression
Fire Battalion Chief 3.00 3.00 3.00
Fire Captain/Paramedic 12.00 12.00 12.00
Fire Engineer/Paramedic 12.00 12.00 12.00
Firefighter/Paramedic 24.00 24.00 24.00
Total 51.00 51.00 51.00
Fire Prevention
Deputy Fire Chief 1.00 1.00 0.00
Deputy Fire Marshal 0.00 1.00 1.00
Senior Fire Safety Inspector 1.00 1.00 1.00
Fire Safety Inspector 1.00 0.00 1.00
Total 3.00 3.00 3.00
City of Poway
FY 2023-24 Operating Budget
xix
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2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Citywide Full-time Equivalent Employees
Legislative & Administrative Services 9.00 8.00 8.00
Finance 20.75 22.50 23.00
Human Resources & Risk Management 6.00 6.00 7.00
Community Services 23.12 27.23 29.23
Development Services 25.50 26.00 26.00
Public Works 87.00 87.00 89.00
Fire 57.00 57.00 58.00
Total 228.37 233.73 240.23
1. Position unfunded since Fiscal Year 2020-21.
2. Position underfilled at the Management Analyst level.
3. One position underfilled at the Administrative Assistant II level.
4. Position underfilled at the Assistant Engineer level.
5. Flexibly staffed position.
6. Position underfilled at the Facilities Technician I level.
7. One position underfilled at the Equipment Mechanic level.
8. One position underfilled at the Parks Maintenance Worker I level.
9. Four positions underfilled at the Construction Maintenance Worker I level.
10. Two positions underfilled at the Stormwater Maintenance and Construction Worker I level.
11. One position underfilled at the Senior Utilities Systems Mechanic level.
12. One position underfilled at the Utility Systems Mechanic level.
13. One position underfilled at the Water Utilities Worker I level.
14. One position underfilled at the Water Treatment Plant Operator III level.
15. Two positions underfilled at the Water Treatment Plant Operator II level, and two positions underfilled at the Water Treatment Plant Operator III level.
City of Poway
FY 2023-24 Operating Budget
xx
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BUDGET OVERVIEW
The City’s operating
budget for Fiscal Year 2023-24 totals $111.7 million . The operating budget covers the day-to-day costs of providing services for fire protection, law enforcement, parks and recreation services , streets, and water, wastewater, drainage and stormwater utilities. Also included in this amount are various special programs and debt service costs.
Budget Schedule
The City’s fiscal y
ear begins July 1 and ends June 30 the following calendar year. Halfway through each fiscal year, staff begin preparing the following fiscal year’s budget. The proposed budget is developed, then presented to the City Council for review and approval in June.
Funds of the Budget
The City uses a fund accounting system, which segregates revenues and expenditures by specific activity. Under this system, the funding source determines how the money can be spent. The General Fund is the City’s principal funding source for fire protection, law enforcement, parks and recreation, planning and engineering, and other operations that are not paid for by dedicated or restricted sources. Enterprise Funds are used to separately account for operations that are self -supporting. For these funds, costs are fully recovered from user charges, which may only be used to support that service, such as water or wastewater. Special Revenue Funds are used to account for activities paid for by dedicated revenue sources with specific limitations, such as gas tax , which must be spent on street maintenance. Finally, other funds used by the City include Trust Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is provided in the budget’s fund schedules (pages 1-31) which show each fund’s fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to other funds, and projected year-end balance.
December Budget planning begins
January Review and update of current fiscal year budget projections
February/ Departments prepare and submit budget requests March
April Review and compile draft budget
April/May Present draft budget to City Council appointed Budget Review Committee
June City Council budget review and approval
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Understanding the Budget
The operating budget is broken down into six departments. Departments are further broken down into divisions, such as Fire Suppression, or Parks, Trails & Landscape Maintenance, and finally by expenditure category, such as Professional/Contract Services.
For each department and its respective divisions, the budget reports proposed expenditures for Fiscal Year 2023-24, the prior four years of budgeted or actual expenditures, and provides a description of the division.
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FUND SUMMARY
Beg inn ing Balance+ Sources (rev enues & tran sfers) - Uses (expend itu res & tran sfers) = Projected Year-End Ba lance
FUND DETAIL
Beg inn ing Balance + Sources (Revenue s) - Expenditures by Department Operat ing Budgets & Ca p ital Proj ects and Transfers/Loans = Projected Yea r-End Balance
' REVENUE
Grouped by Fu nd a nd
broken down by ty pe (acco unt)
[ ' EXPENDITURES
• • OPERATING CAPITAL
]
EXPENDITURES PROJECTS
BY FUND . Streets
•
. Drainage
. Government
Build ings
OPERATING . Parks & Open
DEPARTMENT S Spac e
. W ate r & Sewer
•
System
Improv eme nt
City Staffing
For Fiscal Year 2023-24, the budget authorizes 240.23 full-time equivalent positions to staff the City. Included in this total is the addition of 6.5 full-time equivalent positions in order to meet specific identified needs for the community and organization, and which are discussed in more detail in the City Manager’s Letter of Transmittal (pages i -vi). A summary of the authorized positions by department is shown in the “Authorized Positions” schedule (pages xiii-xx). The department operating budget pages present the organization charts and positions assigned to each division.
Salary and benefit costs account for roughly 33% of total operating expenditures . This percentage would typically be greater except the City contracts for law enforcement services with the San Diego County Sheriff’s Department. The City's employee classifications and salary ranges can be found in the Salary and Wage Schedules on the City’s website.
General Fund
The General Fund has a balanced budget for Fiscal Year 2023-24. The General Fund makes up just over half of the City’s overall operating budget at $55.9 million. Operating costs for fire protection and law enforcement make up roughly 50% of all General Fund expenditures.
An additional $5.1 million in transfers of General Fund resources to other funds for debt service and other purposes bring the total use of General Fund re sources to $61.0 million.
Included in these amounts is a $1.76 million payment for the City’s Fiscal Year 2023-24 cost share towards the restoration of the Los Penasquitos Lagoon. While this amount is included in the operating budget, it is not considered a City operational cost, and the Unassigned Fund Balance has previously been identified as the funding source for this payment. A breakdown of General Fund expenditures is shown below.
Fiscal Year 2023-24 General Fund Expenditures
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Law Enforcement
$15.2M I 25%
Community Services+
Parks Maintenance
$ll.2M I 18%
$15.3M I 25%
Fire Department
Non-operating (Debt;
Other Transfers) Public Works
$3.6M I 6 % $5.lM I 8 %
$6.SM I 11%
Development
Services & Hou s ing
$4.0M 17 %
General/Adm in.
The General Fund receives its money for operations primarily from sales tax, property tax, and fees for services. For Fiscal Year 2023-24, total General Fund revenues are projected at $60.3 million. Property tax and sales tax combined comprise 73% of General Fund revenues.
The City receives approximately 21.1% of the base 1% property taxes levy collected by the County Assessor. The remainder of property taxes generated in the City goes to schools, the County, and special districts. The City receives 1.0% of the 7.75% sales tax rate in Poway. The City’s portion of the sales tax rate has remained the same since it was originally adopted in 1980. The balance primarily goes to the State and County. A breakdown of General Fund revenues is shown below.
Fiscal Year 2023-24 General Fund Revenues
Utilities
City-provided water an
d wastewater services are supported entirely by customers’ bills.
Rates support necessary operational expenditures , the purchase and treatment of raw water, and capital improvements to ensure a safe and reliable system including a water treatment plant, pipes, pump stations, and reservoirs. The budget and financial activity for each utility service is segregated into individual funds. Any unspent budget from a utility’s annual operations is placed in reserve and is used for capital projects and to moderate future rate increases.
The cost of the planned reinvestment in the City’s aging water system is anticipated to average more than $15.0 million each year over the next several years. This is being driven by the Water Infrastructure Improvement Program. This program is comprised of the Clearwell Bypass, the Clearwell Replacement, and the San Diego County Water Authority (SDCWA) Treated Water Connection projects. The goal of these projects is to improve the 61 of 194
June 13, 2023, Item #9
Property Taxes
$26.3M 1 44%
Sales Tax es
Other
$2.BM I 4 %
Fire & Ambulance
Fees
$3.BM I 6 %
Franchise Fees
$2.BM I 5 %
$3.7M 16 %
Community Services Fees
$1.GM I 3 %
Development Services Fees
Interest
$1.lM I 2 %
$0.BM I 1%
TOT
reliability, redundancy, and resiliency of Poway’s water system, and these projects represent the single largest set of capital improvement projects in the City’s history.
The proposed Fiscal Year 2023-24 Water Utility Fund budget includes $37.6 million in revenues and $33.5 million in total expenditures. These amounts do not include the anticipated proceeds of the planned bond sale to finance Phase II of the Water Infrastructure Improvement Program or the related project costs to be paid from the bond proceeds. The bond sale is anticipated to occur in late summer 2023. See the Water Utility Funds section of the budget for more information.
Like water, charges for wastewater service are used to support wastewater system operation, maintenance, and rehab ilitation. The City contracts for wastewater treatment with the City of San Diego and only maintains the infrastructure needed to transport the wastewater for treatment. In anticipation of higher operating costs resulting from upgrades to City of San Diego’s sewer treatment and disposal system, as well as its significant water purification project, it is projected that most of the previously accumulated Wastewater Fund balance will be needed for Poway’s share of the Pure Water Program in the near-term. This proactive approach to managing the impacts of the Pure Water Program should minimize impacts to ratepayers, all else being equal. Despite the near-term increase in costs, one of the benefits of the Pure Water Program is to divert sewage flow from the Point Loma Treatment Plant. This diversion should lower the City’s wastewater treatment costs over the long-term. It is also hoped the Pure Water Program obviates the need for the Point Loma Sewer Treatment Plant to upgrade to secondary treatment, which would result in cost avoidance. While San Diego is investing in its treatment system, the City is also investing in its system. The cost of the planned reinvestment in the City’s aging sewer system is anticipated to average $1.6 million each year over the next several years.
The proposed Fiscal Year 2023- 24 Wastewater Utility Fund budget includes $10.4 million in revenues and $10.5 million in total expenditures. As previously mentioned, the City proactively accumulated fund balance through incremental ra te increases to pay for the City’s portion of the San Diego Pure Water Program. See the Wastewater Utility Funds section of the budget for more information.
Capital Improvement
Program
The proposed Capit
al Improvement Program (CIP) will be separately brought forward to the City Council for consideration later in the fiscal year. However, there are currently 33 approved projects totaling $48 million in various stages of completion continuing to move forward. Any additional time -sensitive projects that are ready to move forward will be presented to the City Council on an as-needed basis.
Notable Impacts
The City is realizing
the benefits of recent cost recovery and cost reduction/containment actions which positively impact the Fiscal Year 2023-24 operating budget, and are anticipated to continue to positively impact future budgets. Such actions include an update to the City’s ambulance fees in early 2022 in order to reflect the current cost of services provided, thereby 62 of 194
June 13, 2023, Item #9
generating nearly $1.8 million in additional annual cost recovery. Another action was the issuance of pension obligation bonds in December 2021, which refinanced the City’s CalPERS unfunded accrued pension liability, resulting in current annual budget savings of approximately $1.5 million. Another example is the current five-year law enforcement services contract with the San Diego County Sheriff’s Department, which has historically been a source of substantial annual cost increases. Under the new contract that took effect on July 1, 2022, annual cost increases for each of the first two years of the agreement, including Fiscal Year 2023-24, are just 1.0%, with increases of just 3.5% annually for each of the final three years, thereby substantially reducing the annual cost impa ct this contract has historically had on the City’s budget.
The Fiscal Year 2023 -24 bud
get includes only a moderate amount of new programs and expenditures with a total cost of $576,478. T hese are discussed in more detail in the City Manager’s Letter of Transmittal (pages i-vi).
Additional Information
Under direction of the Ci
ty Manager, the Finance Department prepares the City’s operating budget document . In addition to the published document, other budget resources are available on the City’s website . The City’s budget is reviewed by the Budget Review Committee (Committee), whose members are appointed by the City Council. The Committee also prepares recommendations for consideration by the City Council when the budget is adopted at a public hearing each June. The Committee’s recommendations are available for review on the City’s website with the budget document. Questions about the budget may be directed via email to the Finance Department at [email protected]. 63 of 194
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Estimated (+) or (-) (-) Estimated
Beginning (-) Loans/ Interest = Ending
Fund Balance (+) (-) Program Transfers and Bond Net Fund Fund Balance July 1, 2023 Revenues Operations Costs In(Out) Redemption Activity June 30, 2024 FUND
General Fund $15,142,868 $59,480,794 $55,859,231 $- $(4,301,146) $- $(679,584) $14,463,284 Capital Improvement Fund 4,938,451 34,498 - - 1,700,000 - 1,734,498 6,672,949 Revenue Volatility Reserve Fund 5,099,652 - - - 122,028 - 122,028 5,221,681 Expenditure Volatility Reserve Fund 2,549,826 - - - 61,014 - 61,014 2,610,840 Extreme Events Reserve Fund 14,333,554 - - - 701,560 - 701,560 15,035,114 Pension Reserve Fund 1,299,651 - - - - - - 1,299,651 Streets Funds 4,967,322 5,054,248 1,568,877 - - - 3,485,371 8,452,694 Drainage & Stormwater Funds 3,641,231 1,504,100 978,107 - 184,947 - 710,940 4,352,171 Grant Funds1 1,633,899 579,487 4,000 143,154 (157,000) - 275,333 1,909,232 Developer Contribution/Mitigation Funds 2,715,821 372,147 - - - - 372,147 3,087,968 Special Assessment Districts 8,030,204 2,773,653 2,975,642 - 503,568 - 301,579 8,331,782 Other Assessment Funds 656,131 1,018,550 - 355,000 (624,000) 154,337 (114,787) 541,344 Debt Service Funds 263,134 285,040 - - 3,252,024 3,525,537 11,527 274,661 Water Utility Funds 14,837,853 37,494,135 31,563,169 - (464,449) 1,343,673 4,122,844 18,960,697 Wastewater Utility Funds 15,073,459 10,360,409 10,165,439 - (170,604) 94,066 (69,700) 15,003,759 Capital Replacement Funds 15,662,044 3,911,005 2,771,015 - 1,576,171 50,698 2,665,463 18,327,507 Trust Funds 863,599 10,380 - - (3,600) - 6,780 870,379 City Housing Funds 4,727,936 93,087 161,700 - 62,892 - (5,721) 4,722,215 Total $116,436,635 $122,971,533 $106,047,180 $498,154 $2,443,404 $5,168,311 $13,701,292 $130,137,927
1. These expenditures are directly charged to these funds and are not included in the Operating Budget by Fund summary.
STATEMENT OF FUND BALANCES
Summary (Reflects Cost Allocation)
City of Poway
FY 2023-24 Operating Budget
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June 13, 2023, Item #9
GENERAL FUND
Fund Number: 1000
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual1 Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $7,308,113 $6,728,100 $9,327,401 $13,155,789 $13,155,789 $15,142,868
REVENUES
Taxes & Franchises
Property Tax 22,362,155 23,147,091 24,264,630 24,976,187 24,988,389 26,256,293 Sales Tax 14,185,047 15,952,859 17,959,219 16,892,5 75 17,126,4 82 17,398,0 00 Franchise Fees, TOT 2,890,708 2,852,173 3,302,175 2,969,9 73 3,403,9 89 3,592,7 42 Fees, Permits & Services 6,089,210 6,567,981 8,785,305 8,824,2 23 9,117,3 68 9,086,8 79 Use of Property, Grants, Other 3,014,340 2,258,101 5,379,435 2,280,5 43 3,366,3 40 3,146,8 80 Total General Fund Revenues 48,541,459 50,778,205 59,690,765 55,943,501 58,002,568 59,480,794 TOTAL FUNDS AVAILABLE 55,849,572 57,506,305 69,018,166 69,099, 290 71,158, 357 74,623, 662
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 1,052,212 1,048,071 3,322,903 802,871 75 6,431 81 3,090 Finance 1,793,891 1,830,894 6,020,810 1,817,4 44 2,118,7 43 1,938,5 98 Human Resources 1,119,226 1,238,666 2,446,639 1,151,3 92 1,119,8 13 1,284,7 02 Community Services 5,583,546 4,984,432 10,053,029 6,901, 179 7,130,6 37 7,560,6 66 Development Services 4,996,920 5,225,246 11,476,570 5,372, 232 5,070,2 86 6,486,3 30 Public Works 5,833,641 6,599,288 11,425,107 7,401, 621 7,157,3 17 7,281,8 45 Fire 13,175,004 13,319,162 26,937,363 13,494, 826 14,003, 003 15,324, 977 Law Enforcement 13,512,329 14,097,878 14,464,720 14,935,8 30 14,906,1 88 15,169, 023 Total Operating Expenses 47,066,769 48,343,637 86,147,141 51,877, 395 52,262, 418 55,859, 231 Capital Projects - 20,120 627,000 20,000 20,00 0 - Programs 62,886 - 5,800 2,000 2,000 - Total Capital Projects/Programs 62,886 20,120 632,800 22,000 22,000 - TOTAL EXPENDITURES 47,129,655 48,363,757 86,779,941 51,899, 395 52,284, 418 55,859, 231
OTHER SOURCES/USES
Reserve Funds Transfers In/(Out) 62,428 (558,064) (1,299,651) (636,1 90) (1,305, 600) (569,8 79) All Other Transfers In/(Out) (623,851) 954,661 (139,794) (2,649, 245) (2,66 3,529) (3,73 1,267) Other Fund Balance Activity (1,430,394) (211,744) 32,357,009 - 238,05 8 - TOTAL OTHER SOURCES/USES (1,991,817) 184,853 30,917,564 (3,285 ,435) (3,73 1,071) (4,30 1,146) NET FUND ACTIVITY (580,013) 2,599,301 3,828,388 758,671 1,987,079 (679,584) 2 ENDING FUND BALANCE $6,728,100 $9,327,401 $13,155,789 $13,914,460 $15,142,868 $14,463,284 1 2
ABOUT
The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues for the General Fund are property taxes, sales tax, and fees for services.
FY 2023-24 Net Fund Activity includes $1,760,258 in expenditures for the City's cost share payment towards the Los Penasquitos Lagoon restoration project, a portion of which is funded from the Unassigned Fund Balance.
FY 2021-22 Expenditures and Other Fund Balance Activity include approximately $32.8 million in bond proceeds and the use of bond proceeds to retire a substantial portion of the City's unfunded pension liability.
City of Poway
FY 2023-24 Operating Budget
2 65 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $9,434,773 $13,044,810 $8,403,671 $6,893,768 $6,893,768 $4,938,451 REVENUES 3,370,420 38,792 126,427 40,576 40,576 34,498 TOTAL FUNDS AVAILABLE 12,805,193 13,083,603 8,530,098 6,934,345 6,934,345 4,972,949
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 1,757,079 4,679,932 1,636,330 320,500 2,008,172 - Programs - - - - - -
Total Capital Projects/Programs 1,757,079 4,679,932 1,636,330 320,500 2,008,172 - TOTAL EXPENDITURES 1,757,079 4,679,932 1,636,330 320,500 2,008,172 -
OTHER SOURCES/USES
TRANSFERS In/(Out) (1,493,304) - - - - -
LOANS In/(Out) (1,700,000) - - - - 1,700,000
OTHER FUND BALANCE ACTIVITY 5,190,000 - - - 12,278 - TOTAL OTHER SOURCES/USES 1,996,696 - - - 12,278 1,700,000 NET FUND ACTIVITY 3,610,037 (4,641,140) (1,509,902) (279,924) (1,955,318) 1,734,498 ENDING FUND BALANCE $13,044,810 $8,403,671 $6,893,768 $6,613,845 $4,938,451 $6,672,949 ABOUT
CAPITAL IMPROVEMENT FUND
This fund was created by a transfer from the General Fund to establish a funding source for various community reinvestment Capital Improvement Projects. The original source of funds was a distribution from the Redevelopment Property Tax Trust Fund, associated with dissolution of the Redevelopment Agency. Allocating these funds for community reinvestment purposes is intended to mitigate in part the loss of Redevelopment as a financing tool for the City's Capital Improvement Program.
Fund: 1060
City of Poway
FY 2023-24 Operating Budget
3 66 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $4,651,262 $4,637,389 $4,761,404 $4,809,518 $4,809,518 $5,099,652 REVENUES - - 48,114 - - -
TOTAL FUNDS AVAILABLE 4,651,262 4,637,389 4,809,518 4,809,5 18 4,809,5 18 5,099,6 52
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out) (13,873) 124,015 - 141,376 290,134 122,0 28 RDA LOANS In/(Out) - - - - - -
LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (13,873) 124,015 - 141,376 290,134 12 2,028 NET FUND ACTIVITY (13,873) 124,015 48,114 141,376 290 ,134 12 2,028 ENDING FUND BALANCE $4,637,389 $4,761,404 $4,809,518 $4,950,894 $5,099,652 $5,221,681 ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October 2015. It will be drawn upon as necessary to help mitigate actions by the State, possible reductions in State funding, or unforeseen effects of the economy.
REVENUE VOLATILITY RESERVE FUND
Fund: 1100
City of Poway
FY 2023-24 Operating Budget
4 67 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $2,325,626 $2,318,690 $2,380,703 $2,404,760 $2,404,760 $2,549,826 REVENUES - - 24,057 - - -
TOTAL FUNDS AVAILABLE 2,325,626 2,318,690 2,404,760 2,404,760 2,404,760 2,549,826
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out) (6,936) 62,013 - 70,688 145,066 61,014 RDA LOANS In/(Out) - - - - - -
LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (6,936) 62,013 - 70,688 145,066 61,014 NET FUND ACTIVITY (6,936) 62,013 24,057 70,688 145,066 61,014 ENDING FUND BALANCE $2,318,690 $2,380,703 $2,404,760 $2,475,448 $2,549,826 $2,610,840 ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October 2015. It will be drawn upon as necessary to address major, unanticipated non-emergency expenditures.
EXPENDITURE VOLATILITY RESERVE FUND
Fund: 1110
City of Poway
FY 2023-24 Operating Budget
5 68 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $13,953,796 $11,912,177 $12,284,213 $12,407,806 $12,407,806 $14,333,554 REVENUES - - 123,593 - - -
TOTAL FUNDS AVAILABLE 13,953,796 11,912,177 12,407,806 12,407,806 12,407,806 14,333,554
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out) (41,619) 372,036 - 424,126 870,400 386,837 RDA LOANS In/(Out) - - - - - -
LOANS In/(Out) (2,000,000) - - - 1,055,348 314,723
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (2,041,619) 372,036 - 424,126 1,925,748 701,560 NET FUND ACTIVITY (2,041,619) 372,036 123,593 424,126 1,925,748 701,560 ENDING FUND BALANCE $11,912,177 $12,284,213 $12,407,806 $12,831,932 $14,333,554 $15,035,114 ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October 2015. It will be drawn upon as necessary for extreme events, including natural disasters. Expenditures from this fund may be subject to State (OES) or Federal (FEMA) reimbursement. The LOANS In/(Out) activity presented above reflects the appropriation of funds for the Poway Emergency Assistance Recovery Loan (PEARL) program and the subsequent repayments to the Extreme Events Reserve Fund of the amount not needed for the program or of loan repayments received.
EXTREME EVENTS RESERVE FUND
Fund: 1120
City of Poway
FY 2023-24 Operating Budget
6 69 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $- $- $- $1,299,651 $1,299,651 $1,299,651
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE - - - 1,299,651 1,299,651 1,299,651
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out) - - 1,299,651 - - -
RDA LOANS In/(Out) - - - - - -
LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES - - 1,299,651 - - -
NET FUND ACTIVITY - - 1,299,651 - - -
ENDING FUND BALANCE $- $- $1,299,651 $1,299,651 $1,299,651 $1,299,651 ABOUT
PENSION RESERVE FUND
Fund: 1040
This fund was created by transfers from the General Fund consistent with the Pension Reserve & Funding Policy adopted in November 2021. Per the Policy, up to 50% of a fiscal year's audited increase in General Fund unassigned fund balance may be transferred to the Pension Reserve Fund. The Pension Reserve Fund will be drawn upon as necessary to mitigate pension expenses.
City of Poway
FY 2023-24 Operating Budget
7 70 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $3,930,334 $4,071,562 $5,342,153 $5,992,033 $5,992,033 $4,967,322 REVENUES 2,722,891 4,057,770 3,253,961 6,266,663 6,036,940 5,054,248 TOTAL FUNDS AVAILABLE 6,653,225 8,129,331 8,596,114 12,258,696 12,028,973 10,021,570
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 7,500 7,500 8,032 7,500 7,500 7,500 Public Works 2,301,877 2,704,017 1,278,385 994,648 994,647 1,561,377 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,309,377 2,711,517 1,286,416 1,002,148 1,002,147 1,568,877 Capital Projects 284,561 75,661 1,317,665 3,909,591 6,073,537 - Programs - - - - - -
Total Capital Projects/Programs 284,561 75,661 1,317,665 3,909,591 6,073,537 - TOTAL EXPENDITURES 2,593,938 2,787,178 2,604,081 4,911,739 7,075,684 1,568,877
OTHER SOURCES/USES
TRANSFERS In/(Out) 12,273 - - - - -
RDA LOANS In/(Out) - - - - - -
LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 14,033 - TOTAL OTHER SOURCES/USES 12,273 - - - 14,033 - NET FUND ACTIVITY 141,226 1,270,592 649,880 1,354,924 (1,024,711) 3,485,371 ENDING FUND BALANCE $4,071,561 $5,342,153 $5,992,033 $7,346,957 $4,967,322 $8,452,694 ABOUT
These funds are used to finance the construction, repair and maintenance of City streets, funded by developer fees, a special regional sales tax and from State gasoline taxes.
STREETS FUNDS
Fund Numbers: 21xx | 22xx
City of Poway
FY 2023-24 Operating Budget
8 City of Poway
FY 2023-24 Operating Budget
8 71 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $3,884,743 $4,384,258 $3,965,937 $4,528,257 $4,528,257 $3,641,231 REVENUES 1,537,319 1,616,465 1,712,382 1,576,863 1,576,863 1,504,100 TOTAL FUNDS AVAILABLE 5,422,063 6,000,723 5,678,319 6,105,120 6,105,120 5,145,331
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 18,892 20,143 19,460 17,505 17,505 15,534 Finance Department 32,919 31,354 36,544 35,022 35,022 28,886 Human Resources Department 29,249 33,826 36,974 34,084 34,084 36,015 Community Services - - - - - -
Development Services 47,215 45,704 40,231 29,091 29,091 27,112 Public Works 857,510 718,960 970,865 947,453 947,453 870,560 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 985,785 849,987 1,104,074 1,063,155 1,063,155 978,107 Capital Projects 61,886 604,799 45,988 505,000 1,531,663 - Programs - - - - - -
Total Capital Projects/Programs 61,886 604,799 45,988 505,000 1,531,663 - TOTAL EXPENDITURES 1,047,671 1,454,786 1,150,062 1,568,155 2,594,818 978,107
OTHER SOURCES/USES
TRANSFERS In/(Out) 9,866 - - - - -
RDA LOANS In/(Out) - (580,000) - 114,034 114,034 184,947 OTHER FUND BALANCE ACTIVITY - - - - 16,896 -
TOTAL OTHER SOURCES/USES 9,866 (580,000) - 114,034 130,930 184,947 NET FUND ACTIVITY 499,514 (418,321) 562,320 122,742 (887,026) 710,940 ENDING FUND BALANCE $4,384,258 $3,965,937 $4,528,257 $4,650,999 $3,641,231 $4,352,171 ABOUT
These funds are used to finance drainage maintenance activities, construction of flood control and drainage improvements, and for stormwater program activities. The primary sources of revenue are from property tax assessments and development impact fees.
DRAINAGE & STORMWATER FUNDS
Fund Numbers: 2310 | 2320
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $1,257,331 $1,539,212 $1,424,219 $1,866,965 $1,866,965 $1,633,899 REVENUES 917,355 1,854,089 854,559 623, 442 775, 417 579, 487 TOTAL FUNDS AVAILABLE 2,174,686 3,393,301 2,278,779 2,49 0,407 2,64 2,382 2,21 3,386
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services 1,372 1,097 3,744 4,000 4,00 0 4,00 0 Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 1,372 1,097 3,744 4,000 4,00 0 4,00 0 Capital Projects 80,577 130,088 99,715 159,157 359 ,382 - Programs 85,373 476,663 151,629 172,202 60 0,728 14 3, 154 Total Capital Projects/Programs 165,950 606,751 251,343 331, 359 960, 110 143, 154 TOTAL EXPENDITURES 167,322 607,848 255,088 335, 359 964, 110 147, 154
OTHER SOURCES/USES
TRANSFERS In/(Out) (468,152) (1,361,234) (156,727) (157, 000) (161, 285) (157, 000) LOANS In/(Out) - - - - - -
GRANTS OUTSTANDING - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 116,913 -
TOTAL OTHER SOURCES/USES (468,152) (1,361,234) (156,727) (157, 000) (44,3 72) (157 ,000) NET FUND ACTIVITY 281,881 (114,993) 442,745 131, 083 (233 ,065) 275,3 33 ENDING FUND BALANCE $1,539,212 $1,424,219 $1,866,965 $1,998,048 $1,633,899 $1,909,232 ABOUT
These funds are used to account for various grants that are received by the City. Grant programs available to the City include Federal Community Development Block Grants (CDBG), and various State grant programs for transportation improvements, recycling, law enforcement, and traffic safety.
GRANT FUNDS
Fund Numbers: 24xx | 25xx | 28xx
73 of 194
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2019-20 20120-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $2,037,136 $1,750,291 $2,302,110 $2,912,203 $2,912,203 $2,715,821 REVENUES 181,988 551,819 610,093 1,554,518 1,554,518 372,147 TOTAL FUNDS AVAILABLE 2,219,124 2,302,110 2,912,203 4,466,721 4,466,721 3,087,968
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 468,834 - - - 1,614,181 - Programs - - - - 136,719 -
Total Capital Projects/Programs 468,834 - - - 1,750,900 - TOTAL EXPENDITURES 468,834 - - - 1,750,900 -
OTHER SOURCES/USES
TRANSFERS In/(Out) - - - - - -
LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES - - - - - -
NET FUND ACTIVITY (286,845) 551,819 610,093 1,554,518 (196,382) 372,147 ENDING FUND BALANCE $1,750,291 $2,302,110 $2,912,203 $4,466,721 $2,715,821 $3,087,968 ABOUT
These funds are used for acquisition and preservation of habitat financed by development fees, for financing public improvements or services that benefit the properties against which the assessments are levied, and to support fire suppression operations.
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Fund Numbers: 2510 | 2520 | 2580 | 4110 | 4220
74 of 194
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $8,417,917 $7,895,511 $8,537,104 $8,802,149 $8,802,149 $8,030,204 REVENUES 2,649,022 2,593,635 2,679,597 2,741,892 2,741, 892 2,773, 653 TOTAL FUNDS AVAILABLE 11,066,939 10,489,147 11,216,701 11,544,041 11,544,041 10,803,857
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services 43,005 47,699 42,794 43,518 43,518 38,028 Finance Department 60,031 59,674 59,995 60,420 60,420 51,290 Human Resources Department 36,462 41,991 40,450 38,839 38,839 38,455 Community Services - - - - - -
Development Services - - - - - -
Public Works 2,377,453 2,150,568 2,264,582 2,873,102 3,111,968 2, 847,869 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,516,951 2,299,932 2,407,821 3,015,879 3,254, 745 2,975, 642 Capital Projects 1,072,991 73,143 433,556 250,000 1,169,967 - Programs - - - - - -
Total Capital Projects/Programs 1,072,991 73,143 433,556 250,000 1,169,967 - TOTAL EXPENDITURES 3,589,943 2,373,075 2,841,377 3,265,879 4,424, 713 2,975, 642
OTHER SOURCES/USES
TRANSFERS In/(Out) 418,515 421,032 426,826 437,182 437,182 503, 568 LOANS In/(Out) - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 473,693 -
TOTAL OTHER SOURCES/USES 418,515 421,032 426,826 437,182 910, 875 503, 568 NET FUND ACTIVITY (522,405) 641,592 265,046 (86,805) ( 771,946) 301, 579 ENDING FUND BALANCE $7,895,511 $8,537,104 $8,802,149 $8,715,344 $8,030,204 $8,331,782 ABOUT
These funds are used to finance services and improvements that benefit the properties against which the assessments are levied. Individual funds are used to account for the City's six landscape maintenance districts, and the lighting district.
SPECIAL ASSESSMENT DISTRICT FUNDS
Fund Numbers: 2590 | 26xx | 27xx
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $858,013 $877,439 $763,330 $836,932 $836,932 $656,131 REVENUES 1,053,358 1,046,045 1,116,742 1,027,765 1,027, 765 1,018, 550 TOTAL FUNDS AVAILABLE 1,911,371 1,923,485 1,880,072 1,864,697 1,864, 697 1,674, 681
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department 222 420 26 - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 222 420 26 - - -
Capital Projects - - - - - -
Programs 245,571 374,893 306,353 355,000 430,216 355, 000 Total Capital Projects/Programs 245,571 374,893 306,353 355,000 430, 216 355, 000 TOTAL EXPENDITURES 245,793 375,313 306,379 355,000 430, 216 355, 000
OTHER SOURCES/USES
TRANSFERS In/(Out) (633,802) (630,505) (642,411) (644,000) (644, 000) ( 644,000) LOANS In/(Out) - - 59,987 19,987 19,987 20,000
DEBT SERVICE (154,337) (154,337) (154,337) (154,337) (154, 337) ( 154,337)
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (788,139) (784,842) (736,761) (778,350) ( 778,350) ( 778,337) NET FUND ACTIVITY 19,426 (114,110) 73,602 (105,585) ( 180,801) (114,787) ENDING FUND BALANCE $877,439 $763,330 $836,932 $731,347 $656,131 $541,344 ABOUT
These funds are used to account for specific services supported by assessments and fees, including Fire Protection assessments, which are transferred to the General Fund for fire suppression and emergency operations, the 800 MHz regional emergency communications system, and the Household Hazardous Waste program, funded from fees on waste collection bills.
OTHER ASSESSMENT FUNDS
Fund Numbers: 2500 | 28xx
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June 13, 2023, Item #9
2019-20 20120-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $225,098 $232,267 $238,195 $249,270 $249,270 $263,134 REVENUES 291,841 428,271 287,325 287,501 287,501 285,040 TOTAL FUNDS AVAILABLE 516,939 660,538 525,520 536,771 536,771 548,174
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out) 916,609 927,386 926,690 2,390,980 2,853,356 3,252,024 LOANS In/(Out) - - - - - -
DEBT SERVICE/REFUNDS (1,207,939) (1,209,402) (1,202,893) (2,664,041) (3,126,993) (3,525,537) OTHER FUND BALANCE ACTIVITY 6,658 (140,326) (47) - - - TOTAL OTHER SOURCES/USES (284,672) (422,342) (276,250) (273,061) (273,637) (273,513) NET FUND ACTIVITY 7,169 5,929 11,075 14,440 13,864 11,527 ENDING FUND BALANCE $232,267 $238,195 $249,270 $263,710 $263,134 $274,661 ABOUT
These funds record the revenues and expenditures associated with financing of the City's general debt. Currently the Debt Service Funds record activity regarding outstanding Certificates of Participation and a portion of the Pension Obligation Bonds not recorded in other funds such as the Water and Wastewater Funds.
DEBT SERVICE FUNDS
Fund Numbers: 3110 | 3120 | 3340 | 3360
City of Poway
FY 2023-24 Operating Budget 14
77 of 194
June 13, 2023, Item #9
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $12,593,357 $12,460,125 $14,732,482 $23,581,663 $23,581,663 $14,837,853 REVENUES 25,449,728 30,220,452 31,133,904 34,166,606 31,536,295 37,494,135 TOTAL FUNDS AVAILABLE 38,043,085 42,680,577 45,866,387 57,748,269 55,117,958 52,331,988
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 613,547 667,136 711,360 857,359 857,359 832,896 Finance Department 1,448,806 1,469,945 1,734,488 1,913,788 1,913,788 1,758,130 Human Resources Department 411,943 513,130 615,999 772,272 772,272 839,922 Community Services - - - - - -
Development Services 407,289 621,704 772,521 858,866 858,866 782,996 Public Works 19,821,611 22,304,619 23,232,806 26,079,592 24,237,887 27,349,225 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 22,703,196 25,576,534 27,067,174 30,481,877 28,640,172 31,563,169 Capital Projects 2,685,192 2,116,830 9,299,595 30,764,609 10,064,172 - Programs - - - - - -
Total Capital Projects/Programs 2,685,192 2,116,830 9,299,595 30,764,609 10,064,172 - TOTAL EXPENDITURES 25,388,388 27,693,364 36,366,769 61,246,486 38,704,344 31,563,169
OTHER SOURCES/USES
TRANSFERS In/(Out) (408,040) (205,137) (244,600) (547,270) (547,270) (559,856) RDA/OTHER LOANS In/(Out) 80,830 647,709 87,722 95,407 95,407 95,407
GENERAL FUND LOAN - - - - - -
DEBT SERVICE - - (377,275) (1,123,898) (1,123,898) (1,343,673) OTHER FUND BAL. ACTIVITY 132,639 (697,303) 14,616,197 30,300,000 - - TOTAL OTHER SOURCES/USES (194,571) (254,731) 14,082,045 28,724,239 (1,575,761) (1,808,122) NET FUND ACTIVITY (133,231) 2,272,357 8,849,180 1,644,359 (8,743,810) 4,122,844 ENDING FUND BALANCE $12,460,125 $14,732,482 $23,581,663 $25,226,022 $14,837,853 $18,960,697 ABOUT
Water Utility Funds include the Water Utility Operating Fund, an enterprise fund that is self-supported by charges paid by users, the Water Utilities Improvement Fund, which is used to account for development fees collected to fund improvements that increase the system's capacity, and the Water Acquisition Fund which is used to account for the proceeds of water revenue bonds issued to fund water infrastructure improvements.
WATER UTILITY FUNDS
Fund Numbers: 5100 | 5110 | 5120 | 5130
City of Poway
FY 2023-24 Operating Budget
15 77 of 193
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $21,095,953 $18,169,519 $18,326,002 $17,207,738 $17,207,738 $15,073,459 REVENUES 9,066,311 9,660,598 11,185,937 10,654,210 10,889,383 10,360,409 TOTAL FUNDS AVAILABLE 30,162,264 27,830,117 29,511,939 27,861,948 28,097,121 25,433,868
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 337,281 322,477 319,686 319,267 319,267 310,430 Finance Department 1,042,957 1,012,807 1,159,810 1,149,143 1,149,143 1,036,496 Human Resources Department 186,726 195,714 212,459 195,942 195,942 208,004 Community Services - - - - - -
Development Services 251,491 211,227 173,585 102,817 102,817 96,130 Public Works 7,252,222 6,894,813 7,649,639 8,447,539 8,447,539 8,514,379 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 9,070,677 8,637,038 9,515,178 10,214,708 10,214,708 10,165,439 Capital Projects 2,771,046 809,168 2,724,343 1,074,000 2,583,104 - Programs - - - - - -
Total Capital Projects/Programs 2,771,046 809,168 2,724,343 1,074,000 2,583,104 - TOTAL EXPENDITURES 11,841,723 9,446,206 12,239,522 11,288,708 12,797,812 10,165,439
OTHER SOURCES/USES
TRANSFERS In/(Out) (202,721) (107,789) (109,961) (212,133) (212,133) (216,053) RDA LOANS In/(Out) 42,840 3,559,206 45,449 45,449 45,449 45,449 CFD #88-1/STREET LOANS In/(Out) 2,315 3,105 377 - - - DEBT SERVICE - - (16,020) (59,166) (59,166) (94,066) OTHER FUND BAL. ACTIVITY 6,544 (3,512,432) 15,475 - - - TOTAL OTHER SOURCES/USES (151,022) (57,909) (64,680) (225,850) (225,850) (264,670) NET FUND ACTIVITY (2,926,433) 156,482 (1,118,264) (860,347) (2,134,278) (69,700) ENDING FUND BALANCE $18,169,519 $18,326,002 $17,207,738 $16,347,390 $15,073,459 $15,003,759 ABOUT
Wastewater Utility Funds include the Wastewater Utility Operating Fund, an enterprise fund that is self-supported by charges paid by users, and the Wastewater Utilities Improvement Fund, which is used to account for development fees collected to fund improvements that increase the system's capacity.
WASTEWATER UTILITY FUNDS
Fund Numbers: 5200 | 5210
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $14,247,606 $15,299,282 $13,738,752 $14,479,830 $14,479,830 $15,662,044 REVENUES 3,881,488 1,562,123 3,941,262 3,868,131 3,868,131 3,911,005 TOTAL FUNDS AVAILABLE 18,129,094 16,861,405 17,680,015 18,347,961 18,347,961 19,573,049
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 36,331 31,779 53,662 43,747 43,474 40,464 Finance Department 1,525,511 1,501,948 1,381,769 1,441,500 1,441,500 1,077,622 Human Resources Department 47,346 47,139 81,490 62,367 62,367 63,497 Community Services - - - - - -
Development Services 12,513 8,799 73,855 39,660 39,660 36,066 Public Works 1,171,713 1,158,313 1,302,223 1,407,448 1,407,448 1,553,366 Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,793,415 2,747,978 2,893,000 2,994,722 2,994,449 2,771,015 Capital Projects 1,025,533 379,625 235,559 1,084,000 1,175,243 - Programs - - 5,055 8,000 32,115 - Total Capital Projects/Programs 1,025,533 379,625 240,614 1,092,000 1,207,358 - TOTAL EXPENDITURES 3,818,948 3,127,603 3,133,614 4,086,722 4,201,807 2,771,015
OTHER SOURCES/USES
TRANSFERS-In/(Out) 984,307 4,364 4,620 1,415,104 1,415,104 1,556,184 LOANS In/(Out) (0) 0 (59,987) - 19,987 19,987 DEBT SERVICE - - (8,634) (31,888) (31,888) (50,698) OTHER FUND BAL. ACTIVITY 4,829 586 (2,570) - 112,687 - TOTAL OTHER SOURCES/USES 989,136 4,950 (66,571) 1,383,216 1,515,890 1,525,473 NET FUND ACTIVITY 1,051,676 (1,560,530) 741,077 1,164,625 1,182,214 2,665,463 ENDING FUND BALANCE $15,299,282 $13,738,752 $14,479,830 $15,644,455 $15,662,044 $18,327,507 ABOUT
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and rehabilitation of public facilities. The revenue for this equipment replacement comes from rental fees charged to each of the divisions that have been assigned vehicles or equipment and the sale of surplus property and equipment. The Transfers-In fund the rehabilitation of public facilities. A facilities need assessment was recently completed, and future contributions will need to be increased for the next several budget cycles to ensure sufficient funding of necessary rehabilitation projects over the next ten years.
CAPITAL REPLACEMENT FUNDS
Fund Numbers: 6110 | 6170 | 6180
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $2,021,960 $2,177,521 $2,727,814 $1,031,780 $1,031,780 $863,599 REVENUES 1,018,783 1,636,010 35,078 25,938 25,817 10,380 TOTAL FUNDS AVAILABLE 3,040,743 3,813,530 2,762,893 1,057,718 1,057,597 873,979
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services 5,652 30,643 12,322 - - - Development Services 1,049,622 906,169 704,981 - - - Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 1,055,274 936,812 717,302 - - - Capital Projects - - 6,969 - 78,826 - Programs 135,944 97,476 86,350 - 111,948 - Total Capital Projects/Programs 135,944 97,476 93,318 - 190,774 - TOTAL EXPENDITURES 1,191,218 1,034,288 810,621 - 190,774 -
OTHER SOURCES/USES
TRANSFERS In/(Out) (8,857) (2,778) (628) (4,977) (3,224) (3,600) DEVELOPER DEPOSITS 336,853 (48,650) (888,037) - - - OTHER FUND BALANCE ACTIVITY - - (31,827) - - - TOTAL OTHER SOURCES/USES 327,996 (51,428) (920,492) (4,977) (3,224) (3,600) NET FUND ACTIVITY 155,561 550,293 (1,696,034) 20,961 (168,181) 6,780 ENDING FUND BALANCE $2,177,521 $2,727,814 $1,031,780 $1,052,741 $863,599 $870,379 ABOUT
Fund Numbers: 2540 | 2850 | 71xx | 74xx | 76xx | 77xx | 78xx
TRUST FUNDS
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses. This fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands Acquisition, and various trusts for park improvements and law enforcement uses. 81 of 194
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Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1) $1,615,768 $4,463,018 $3,454,030 $5,207,394 $5,207,394 $4,727,936 REVENUES 1,331,854 307,624 1,778,760 127,616 109,227 93,087 TOTAL FUNDS AVAILABLE 2,947,622 4,770,642 5,232,790 5,335,010 5,316,621 4,821,023
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 29,711 1,322,699 52,821 161,400 635,0 63 161,70 0 Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 29,711 1,322,699 52,821 161,400 635 ,063 16 1,700 Capital Projects 1,938 50,000 31,078 - 16,515 - Programs - - - - - -
Total Capital Projects/Programs 1,938 50,000 31,078 - 16,515 - TOTAL EXPENDITURES 31,649 1,372,699 83,900 161,400 651,578 161,700
OTHER SOURCES/USES
TRANSFERS In/(Out) 1,493,304 - - - - -
RDA LOANS In/(Out) 59,282 61,060 62,891 62,892 62,892 62,892
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY (5,541) (4,973) (4,387) - - - TOTAL OTHER SOURCES/USES 1,547,044 56,088 58,504 62,892 62,892 62,892 NET FUND ACTIVITY 2,847,250 (1,008,988) 1,753,365 29,108 (479,459) (5,721) ENDING FUND BALANCE $4,463,018 $3,454,030 $5,207,394 $5,236,502 $4,727,936 $4,722,215 ABOUT
CITY HOUSING FUNDS
Fund Number: 2900
Housing Funds are used to increase the supply of housing for low and moderate income residents under the direction of the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were dissolved by State Legislative action. This action eliminated the 20% share of tax increment revenue set aside for housing. The source of funds for City Housing is now limited to Housing Special Programs and income produced by Housing Authority properties (Fund 2900). 82 of 194
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TRANSFERS OUT
TRANSFERS IN General Fund
Volatility & Extreme
Event Reserve Funds Grant Funds
Other
Assessment
Funds Water Fund Sewer Fund Trust Funds
Debt
Service
Funds Total Transfers In
General Fund - - 157,000 644,000 - - 3,600 - $80 4,600 Special Assessment District Funds 503,568 - - - - - - - $503,568 Debt Service Funds 2,956,609 - - - 215,466 84,313 - - $3,256,388 Water Fund - - - - - - - - $-
Sewer Fund - - - - - - - - $-
Drainage Fund - - - - - - - - $-
Capital Replacement Funds 1,075,690 - - - 344,390 131,740 - 4,364 $1,556,184 Volatility & Extreme Event Reserve Funds 569,879 - - - - - - - $569,879 Total Transfers Out $5,105,746 $- $157,000 $644,000 $559,856 $216,053 $3,600 $4,364 $6,690,619 ABOUT
TRANSFERS BY FUND GROUP
This schedule shows the inter-fund transfers for the City for FY 2023-24. Transfers are generally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflected within the appropriate department, division, or project. For example, the Special Assessment District Funds are receiving (transfer in) $503,568 from the General Fund (transfer out) to reimburse the districts for expenditures on services that benefit the City at large. 83 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
DEBT ISSUE NAME
2005 Refunding COPs
Principal $195,000 $205,000 $210,000 $220,000 $220,000 $240,000 Interest 76,153 67,903 67,903 49,275 4 9,275 2 8,575 2005 Refunding COPs Subtotal 271,153 272,903 277,903 26 9,275 26 9,275 26 8,575 2012 Refunding COPs
Principal 615,000 630,000 645,000 6 65,000 6 65,000 6 85,000 Interest 314,770 300,933 283,608 2 64,258 2 64,258 2 44,308 2012 Refunding COPs Subtotal 929,770 930,933 928,608 92 9,258 92 9,258 92 9,308 Water Revenue Bonds, Series 2021A
Principal - - 130,000 240,000 2 40,000 2 50,000
Interest - - 276,580 512,000 5 12,000 5 02,400
Water Bonds, Series 2021A Subtotal - - 406,580 752,000 75 2,000 75 2,400 Pension Obligation Bonds, Series 2021
Principal - - - 330,000 330,000 1 ,955,000
Interest - - - 1,590,961 1,590,961 1, 099,095
POBs, Series 2021 Subtotal - - - 1,920,961 1,920,961 3 ,0 54,095 NextGen RCS
Principal 127,296 130,847 134,498 1 38,250 1 38,250 1 42,107 Interest 27,041 23,490 19,839 16,087 1 6,087 1 2,229 NextGen RCS Subtotal 154,337 154,337 154,337 15 4,337 15 4,337 15 4,336 Trustee Fees 7,016 5,566 5,335 9,030 9 ,030 9 ,030 TOTAL DEBT $1,362,276 $1,363,739 $1,772,762 $4,034,860 $4,034,860 $5,167,743 ABOUT
DEBT MANAGEMENT
The use of debt is a common tool available to local governments when financing capital projects. Over the years the City of Poway has issued millions of dollars of bonds and Certificates of Participations (COPs) to fund streets, buildings, sewer and water facilities and other infrastructure projects. The city periodically evaluates its outstanding debt as well as potential future debt issuances to ensure financing costs are minimized and the use of debt is an appropriate strategy. This schedule provides an overview of the City's current debt. The following page provides more detail about each debt issuance. 84 of 194
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DETAILS
Debt Name: 2005 Refunding Certificates of Participation Debt Name: 2012 Refunding Certificates of Participation Purpose: Refinance 2003 (City Office Building Project) COPs Bond Rating: Moody's "Aaa" Bond Rating: S&P "AA+"
Repayment Source: Lease payments Repayment Source: Lease payments Issuance Date: May 3, 2005 Issuance Date: October 17, 2012 Maturity Date: August 1, 2026 Maturity Date: January 1, 2033 PAR Amount: $8,245,000 PAR Amount: $14,350,000
All-In True Interest Cost: 4.4147158% All-In True Interest Cost: 3.1029457% Years Remaining¹: 3 Years Remaining¹: 9
Principal Paid to Date¹: $7,490,000 Principal Paid to Date¹: $3,390,000 Interest Paid to Date¹: $3,244,179 Interest Paid to Date¹: $5,308,980 Principal Outstanding¹: $755,000 Principal Outstanding¹: $3,935,000 Interest Outstanding¹: $52,088 Interest Outstanding¹: $2,846,800 Debt Name: Water Revenue Bonds, Series 2021A Debt Name: Pension Obligation Bonds, Series 2021 Purpose: Clearwell Bypass Purpose: Refinance CalPERS Unfunded Actuarial Liability Bond Rating: S&P "AA" Bond Rating: S&P "AAA"
Repayment Source: Water rates and charges Repayment Source: General Fund and rates & charges Issuance Date: November 18, 2021 Issuance Date: December 21, 2021 Maturity Date: June 1, 2051 Maturity Date: June 1, 2048 PAR Amount: $43,825,000 PAR Amount: $43,825,000
All-In True Interest Cost: 2.863776% All-In True Interest Cost: 2.895231% Years Remaining¹: 27 Years Remaining¹: 24
Principal Paid to Date¹: $2,285,000 Principal Paid to Date¹: $2,285,000 Interest Paid to Date¹: $2,690,055 Interest Paid to Date¹: $2,690,055 Principal Outstanding¹: $10,645,000 Principal Outstanding¹: $41,540,000 Interest Outstanding¹: $6,644,924 Interest Outstanding¹: $12,375,727 Debt Name: NextGen Regional Communication System Agreement Bond Rating: N/A
Repayment Source: Special District
Issuance Date: September 6, 2016
Maturity Date: May 1, 2026
PAR Amount: $1,330,746
All-In True Interest Cost: 2.79%
Years Remaining¹: 2
Principal Paid to Date¹: $1,063,390
Interest Paid to Date¹: $171,301
Principal Outstanding¹: $267,357
Interest Outstanding¹: $41,317
1. Information is presented as of the end of FY 2023-24.
Purpose: County of San Diego Regional Communications System infrastructure for public safety & public services
Purpose: Refinance 1995 (1986 Capital Improvement Projects) & 1996 (Sheriff Substation Project) COPs
DEBT MANAGEMENT
$73.7M $57.1M
$16.5M
$36.1M
$22.0M
$14.1M
TOTAL OUTSTANDING PAID TO DATE
DEBT STATISTICS
Principal Interest
$109.7M $79.1M $30.6M
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■ ■
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Bus Shelter Maintenance MNT0018 2430 200020 $318,671 $- $318,671 $124,525 $194,146 Senior Center PGM0003 7710 200020 288,822 - 288,822 244,621 44,201 Veteran's Park Maintenance PRK0001 7770 205020 63,727 - 63,727 15,059 48,668 Poway Midland Road Railroad PK003 6180 205020 38,170 - 38,170 6,055 32,115 Total $709,390 $- $709,390 $390,260 $319,130
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
North County Bridge to Housing 2410 300030 $- $20,000 $20,000 $75,591 $(55,591) Homeshare/Community Connections 2410 300030 - 16,000 16,000 54,017 (38,017) 2-1-1 San Diego 2410 300030 - 16,946 16,946 66,079 (49,133) Motorist Aid Services STR0002 2840 307040 141,872 - 141,872 - 141,872 Total $141,872 $52,946 $194,818 $195,687 $(869)
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Household Hazardous Waste (AB939) PG007 2500 410060 $1,418,083 $320,000 $1,738,083 $1,115,036 $623,047 Beverage Container Recycling PG025 2450 410060 86,522 12,466 98,988 52,772 46,215 RSWA Environmental Enhancement PG031 2500 400060 137,500 35,000 172,500 70,800 101,700 Used Oil Recycling PG045 2570 410060 53,601 7,747 61,348 38,465 22,883 Organics Recycling Grant (SB1383) PG044 2450 410060 69,995 69,995 139,990 13,886 126,104 Water Conservation WTR0005 5100 402060 158,674 - 158,674 5,450 153,224 Total $1,924,375 $445,208 $2,369,583 $1,296,409 $1,073,174 Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
CERT Donations PG013 1000 500050 $12,000 $- $12,000 $5,492 $6,508 UASI Grant (2021) PG041 2530 500050 5,046 - 5,046 1,253 3,793 SHSP Grant (2022) PG050 2530 500050 26,941 - 26,941 - 26,941 Total $43,987 $- $43,987 $6,745 $37,242
Department: Public Works
Department: Fire Department
PROGRAM BUDGETS
Summary by Department
Department: Community Services
Department: Development Services
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PROGRAM BUDGETS
Summary by Department
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Law Enforcement Equipment PGM0005 7180 504050 11,809 - 11,809 - 11,809 Total $11,809 $- $11,809 $- $11,809
TOTAL $2,831,433 $498,154 $3,329,587 $1,889,101 $1,440,486 ABOUT
Program budgets reflect the allocation of resources to provide specialized services. Funding for programs is often from grants or donations. The mix of programs funded is designed to provide a broad range of community services such as park maintenance, social services, recycling services, and safety services.
Program budgets are distinguished from operating budgets in that they provide funding over multiple years.
Department: Law Enforcement
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUND
General Fund $48,541,459 $50,778,205 $59,690,765 $55,943,501 $58,002,568 $59,480,794 Capital Improvement Fund 3,370,420 3 8,792 126,427 40,576 40,576 34,498 Streets Funds 2,722,891 4 ,057,770 3,253,961 6,266,663 6,036,940 5,054,248 Drainage & Stormwater Funds 1,537,318 1 ,616,465 1,712,382 1,576,863 1,576,863 1,504,100 Grant Funds 917,355 1 ,854,089 854,559 623,442 775,417 579,487 Developer Contribution/Mitigation Funds 181,988 5 51,819 610,093 1,554,518 1,554,518 372,147 Special Assessment District Funds 2,649,022 2 ,593,635 2,679,597 2,741,892 2,741,892 2,773,653 Other Assessment Funds 1,053,358 1 ,046,045 1,116,742 1,027,765 1,027,765 1,018,550 Debt Service Funds 291,841 4 28,271 287,325 287,501 287,501 285,040 Water Utility Funds 25,449,728 3 0,220,452 31,133,904 34,166,606 31,536,295 37,494,135 Wastewater Utility Funds 9,066,311 9 ,660,598 11,185,937 10,654,210 10,889,383 10,360,409 Capital Replacement Funds 3,881,488 1 ,562,123 3,941,262 3,868,131 3,868,131 3,911,005 Trust Funds 1,018,783 1 ,636,010 35,078 25,817 25,817 10,380 City Housing Funds 1,331,854 3 07,624 1,778,760 127,616 109,227 93,087 Total $102,013,817 $106,351,898 $118,406,794 $118,905,102 $118,472,894 $122,971,533
REVENUES BY FUND
Summary
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Legislative and Administrative
City Clerk $3,791 $8,303 $464,796 $9,900 $12,788 $2,800 City Attorney 16,076 10,846 3,000 - - - City Manager 652,885 634,466 2,145,717 597,000 574,600 562,000 Economic Development 115,560 - 328,619 - - - Department Total 788,312 653,614 2,942,133 606,900 587,388 564,800 Finance
Director of Finance - - 462,987 - - -
Finance 40,105,561 41,914,502 52,752,059 44,925,396 46,328,604 47,872,653 Customer Services 124,641 154,356 1,607,691 142,900 158,000 158,500 Information Technology (28) - 1,283,932 - 157 - General Support Services 840,357 832,707 930,369 826,927 995,841 849,625 Capital Equipment Replacement 2,245,723 124,253 2,255,734 2,073,771 2,073,771 2,406,025 Department Total 43,316,254 43,025,818 59,292,772 47,968,994 49,556,373 51,286,803 Human Resources
Director of Human Resources - - - - - -
Human Resources 202 285 418,909 - - -
Risk Management 980 4,046 356,274 - - - Department Total 1,182 4,331 775,183 - - - Community Services
Director of Community Services 21,099 42,179 858,076 20,000 17,801 20,000 Recreation 65,134 34,407 229,798 100,000 82,447 80,000 Lake Operations 495,387 649,073 1,140,882 612,750 583,926 568,750 Aquatics 244,664 210,856 764,407 448,000 419,330 393,175 Performing Arts Center 344,179 108,778 1,219,317 540,338 968,727 877,700 Old Poway Park 330,787 300,709 828,166 460,290 534,694 530,090 Library - - - - - -
Interpretive Services 6,106 20 150,710 9,882 4,207 9,882 Community Park 412,916 632,832 1,602,602 692,865 1,391,082 1,233,540 Department Total 1,920,272 1,978,854 6,793,958 2,884,125 4,002,214 3,713,137 Summary1
OPERATING REVENUES BY DIVISION
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Actual Actual Actual Budget Estimated Budget
Summary1
OPERATING REVENUES BY DIVISION
Development Services
Director of Development Services - - 1,262,891 - - - Planning 219,973 213,176 1,592,254 149,300 149,300 149,300 Building & Safety Inspection 1,397,601 1,365,813 1,809,715 1,233,000 1,233,000 1,000,000 Capital Projects Engineering - 9,000 1,032,900 - - - Land Development Engineering 151,141 215,322 1,251,280 114,368 114,368 114,368 Engineering Inspection 249,693 303,095 848,413 306,932 306,932 252,150 Traffic Engineering 155 - 3,748 - - - Stormwater Management - - - - - -
Housing Authority & Programs 1,250,282 242,576 1,707,459 58,389 40,000 40,007 Successor Agency Admin. 38,116 38,116 38,116 38,116 38,116 38,116 Department Total 3,306,961 2,387,097 9,546,776 1,900,105 1,881,716 1,593,941 Public Works
Director 822,314 879,900 1,864,644 844,000 844,000 961,300 Utility Systems Oper. & Maint. - - - - - -
Water Supply,Treatment, Storage 23,728,389 28,561,017 29,227,721 31,697,807 28,885,540 35,252,743 Wastewater Disposal 8,485,952 8,834,649 10,291,981 8,823,982 9,095,981 9,740,440 Water Transmission/Distribution 14,680 24,247 90,100 5,000 5,000 5,000 Wastewater Collection Maint. 739 1,000 462 - - - Reclaimed Water Supply 1,211,709 1,286,701 1,266,390 1,396,009 1,181,580 1,581,300 Maintenance Operations - - - - - -
Street Maintenance 9,691 12,434 15,219 - - - Stormwater & Flood Control 510 719 339 - - -
Vehicle Maintenance 1,270,986 1,251,953 1,443,998 1,565,910 1,565,910 1,418,200 Parks, Trails & Landscape Maint. 10,544 3,876 1,926,020 7,000 7,000 7,000 Facilities Maintenance 9,388 - 517,891 - - - Special Districts & Contract Svcs. 1,999,035 1,998,670 2,045,384 2,077,954 2,077,954 2,112,060 Department Total 37,563,938 42,855,168 48,690,147 46,417,663 43,662,965 51,078,043 Fire
Fire Administration 7,685 6,562 1,231,190 6,000 13,174 6,000 Fire Suppression 163,782 577,226 12,131,630 301,150 69,689 117,750 Fire Prevention 340,364 356,052 922,237 370,000 269,610 430,000 Paramedics 1,184,550 1,172,904 1,670,268 3,054,175 2,760,175 3,310,175 Department Total 1,696,382 2,112,743 15,955,326 3,731,325 3,112,648 3,863,925 Law Enforcement
Law Enforcement 165,854 98,800 125,470 133,212 125,000 135,920 Department Total 165,854 98,800 125,470 133,212 125,000 135,920 TOTAL REVENUE $88,759,156 $93,116,424 $144,121,766 $103,642,324 $102,928,304 $112,236,569
1. Only includes Division level revenues, not Fund level revenues, so there will be differences to Fund level summaries. 91 of 194
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I
WASTE- CAPITAL SPECIAL
GENERAL WATER WATER DRAINAGE STREETS REPLACE. DISTRICTS HOUSING TOTAL Legislative and Administrative
City Council $119,312 $152,175 $45,019 $2,629 - $8,442 $5,372 $- $332,9 49 City Clerk 167,944 214,206 63,369 3,701 - 11,88 3 7,562 - 468,665 City Attorney 82,393 105,088 31,089 1,816 - 5,830 3,710 - 2 29,926 City Manager 417,909 361,427 170,953 7,388 - 14,30 9 21,384 - 993,37 0 Economic Development 25,532 - - - - - - - 25,532 Department Total 813,090 832,896 310,430 15,534 - 40,46 4 38,028 - 2,050, 442 Finance
Director of Finance 72,065 224,588 160,134 1,521 - 3,677 3,339 - 4 65,324 Finance 582,133 157,960 41,596 8,229 - 25,19 2 13,610 - 828,72 0 Customer Services 74,263 623,585 574,903 184 - 170 1,806 - 1,274, 911 Information Technology 762,126 379,520 193,820 10,883 - 20,20 6 14,995 - 1,381, 550 General Support Services 448,011 372,477 66,043 8,069 - 25,54 1 17,540 - 937,68 1 Capital Equipment Replacement - - - - - 1,002,836 - - 1,002,8 36 Department Total 1,938,598 1,758,130 1,036,496 28,886 - 1, 077,622 51 ,290 - 5, 891,022 Human Resources
Director of Human Resources 282,719 62,737 29,132 6,791 6,101 2, 620 - 390, 100 Human Resources 450,653 143,082 66,441 15,487 13,915 5,976 - 695,554 Risk Management 551,330 634,103 112,431 13,737 43,481 29,859 - 1,384, 941 Department Total 1,284,702 839,922 208,004 36,015 - 63,49 7 38,455 - 2,470, 595 Community Services
Director of Community Services 901,307 - - - - - - - 901,307 Recreation 337,496 - - - - - - - 337,496 Lake Operations 1,193,489 - - - - - - - 1,193,489 Aquatics 1,246,732 - - - - - - - 1,246,732 Performing Arts Center 1,295,122 - - - - - - - 1,295,122 Old Poway Park 639,322 - - - - - - - 639,322 Library 136,056 - - - - - - - 136,056 Interpretive Services 162,100 - - - - - - - 162,100 Community Park 1,649,043 - - - - - - - 1,649,043 Department Total 7,560,666 - - - - - - - 7,560,666
OPERATING BUDGET BY FUND
Expenditure Summary (Reflects Cost Allocation)
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WASTE- CAPITAL SPECIAL
GENERAL WATER WATER DRAINAGE STREETS REPLACE. DISTRICTS HOUSING TOTAL
OPERATING BUDGET BY FUND
Expenditure Summary (Reflects Cost Allocation)
Development Services
Director of Development Services 865,509 72,460 15,771 4,205 - 3,07 6 - - 961, 021 Planning 1,367,285 - - - - - - - 1,367,285 Building & Safety Inspection 785,006 - - - - - - - 785,006 Capital Projects Engineering 148,236 667,038 22,361 8,408 7,500 32,990 - - 886, 533 Land Development Engineering 644,336 - - - - - - - 644,336 Engineering Inspection 173,995 43,498 57,998 14,499 - - - - 289,99 0 Traffic Engineering 223,404 - - - - - - - 223,404 Stormwater Management 2,248,159 - - - - - - - 2,248,159 Housing Authority & Programs 20,400 - - - - - - 161,700 182,100 Successor Agency Admin. 10,000 - - - - - - - 10,000 Department Total 6,486,330 782,996 96,130 27,112 7,500 36, 066 - 161,7 00 7 ,597 ,834 Public Works
Director 173,264 321,212 117,037 25,560 - 25,9 36 26,57 2 - 689,5 81 Utility Systems Oper. & Maint. - 1,069,949 1,069,950 - - - - - 2, 139,899 Water Supply,Treatment, Storage - 22,823,016 - - - - - - 22,823,016 Wastewater Disposal - - 5,622,715 - - - - - 5, 622,715 Water Transmission/Distribution - 1,947,307 - - - - - - 1,947,307 Wastewater Collection Maint. - - 1,364,084 - - - - - 1, 364,084 Reclaimed Water Supply - 837,552 209,388 - - - - - 1,046, 940 Maintenance Operations 599,561 45,027 28,532 49,893 - 85, 927 52,94 6 - 861,8 86 Street Maintenance 836,359 69,931 29,971 - 1,561,377 - - - 2,497 ,638 Stormwater & Flood Control 337,378 - - 787,215 - - - - 1,124, 593 Vehicle Maintenance - - - - - 1,355,760 - - 1,355, 760 Parks, Trails & Landscape Maint. 3,654,213 - - - - - - - 3,654,213 Facilities Maintenance 1,681,070 235,231 72,702 7,892 - 85,7 43 8,791 - 2,091 ,429 Special Districts & Contract Svcs. - - - - - - 2,759,561 - 2,759,5 61 - Department Total 7,281,845 27,349,225 8,514,379 870,560 1, 561,377 1, 553,36 6 2,847,87 0 - 49,978, 622 Fire
Fire Administration 835,388 - - - - - - - 835,388 Fire Suppression 13,142,758 - - - - - - - 13,142,758 Fire Prevention 578,366 - - - - - - - 578,366 Paramedics 768,465 - - - - - - - 768,465 Department Total 15,324,977 - - - - - - - 15,324,977 Law Enforcement
Law Enforcement 15,169,023 - - - - - - - 15,169,023 Department Total 15,169,023 - - - - - - - 15,169,023 TOTAL EXPENDITURES $55,859,231 $31,563,169 $10,165,439 $978,107 $1,568,877 $2,771,015 $2,975,643 $161,700 $106,043,181 93 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $21,451,096 $22,063,056 $23,948,822 $23,527,724 $24,559,916 $25,708,232 Health Benefits 2,957,986 2,873,640 3,092,116 3,489,845 3,743,786 3,911,699 Retirement Benefits¹ 7,164,056 7,396,293 43,684,483 5,263,241 5,036,543 3,504,483 Misc. Personnel Expenses 1,422,100 1,641,021 1,567,276 1,348,857 1,632,196 1,733,491 Personnel Subtotal 32,995,238 33,974,010 72,292,698 33,629,667 34,972,4 41 34,857,9 05 Operating
Professional/Contract Services 19,772,881 21,220,177 23,209,034 23,980,542 24,589, 537 26,416, 388 Supplies 1,484,311 1,521,016 1,585,582 2,351,006 2,630,005 2,606,436 Utilities 2,466,648 2,612,263 2,964,574 3,325,369 3,368,215 3,740,435 Water Supply 14,330,397 16,258,607 16,300,168 17,909,922 16,068, 217 19,018, 192 Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5,085,993 Asset Management (Maintenance) 3,645,331 4,600,303 3,165,468 3,700,091 4,162,088 4,001,372 Asset Management (Replacement) 2,190,050 12,020 2,092,639 2,085,791 2,222,375 2,509,406 Misc. Operating Expenses 3,571,490 3,674,653 4,532,931 4,972,237 4,893,776 5,252,577 Capital Outlay 2,362,836 2,208,235 1,876,132 2,512,370 4,980,558 2,554,484 Operating Subtotal 54,564,626 56,216,032 60,467,251 65,781,310 67,858,7 53 71,185,2 75 Total $87,559,864 $90,190,042 $132,759,949 $99,410,977 $102,831,194 $106,043,180
1. CalPERS estimated unfunded liability as of June 30, 2021 was refinanced into Pension Obligation Bonds December 2021. Please see the Debt Management section for additional information.
Expenditure Summary (Excludes Cost Allocation)
OPERATING BUDGET
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City of Poway
FY 2023-24 Operating Budget
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LEGISLATIVE &
ADMINISTRATIVE
CITY OF POWAY
DEPARTMENT
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City Manager*
Community
Outreach
Coordinator
Law
Enforcement**City Clerk Economic
Development
Assistant City
Manager
Executive
Assistant to the
City Manager
Deputy City Clerk
City Clerk
Senior
Administrative
Assistant
LEGISLATIVE & ADMINISTRATIVE
DEPARTMENT
Total FTEs: 8.0
CITY OF POWAY
Management
Analyst
*The City Manager also provides oversight of all City department directors. ** The City contracts with San Diego County Sheriff's Department for law enforcement services. 98 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $1,123,660 $1,134,159 $1,168,169 $985,643 $1,118,271 $1,118,271 Health Benefits 181,696 176,289 191,282 185,906 207,751 207,751 Retirement Benefits 323,040 354,574 2,657,325 182,875 151,291 151,291 Misc. Personnel Expenses 69,443 79,654 73,056 78,818 81,810 81,810 Personnel Subtotal 1,697,840 1,744,676 4,089,833 1,433,242 1,559,123 1,559,123 Operating
Professional/Contract Services 242,798 266,263 239,751 404,049 293,367 293,367 Supplies 3,840 3,295 2,052 7,950 7,950 7,950
Utilities - - - - - -
Asset Management (Maintenance) - - - - - -
Asset Management (Replacement) 12,460 - 9,612 12,571 12,503 12,503 Misc. Operating Expenses 140,052 117,065 133,560 166,925 176,473 176,473 Capital Outlay 908 676 3,664 3,715 1,025 1,025
Operating Subtotal 400,057 387,299 388,640 595,210 491,318 491,318 Department Total $2,097,897 $2,131,975 $4,478,473 $2,028,452 $2,050,441 $2,050,441 Department Summary
Organization Number: 10xxxx
Fund Number: 1000
LEGISLATIVE & ADMINISTRATIVE DEPARTMENT
City of Poway
FY 2023-24 Operating Budget
37 100 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $89,665 $89,322 $89,322 $88,982 $88,982 $106,775 Health Benefits 69,753 68,622 73,467 74,117 74,117 88, 384 Retirement Benefits 29,928 34,432 39,679 24,739 24,739 10, 101 Misc. Personnel Expenses 6,889 9,763 7,651 26,001 26,001 25, 442 Personnel Subtotal 196,235 202,140 210,118 213,839 213,839 230,702 Operating
Professional/Contract Services 66 - - 3,000 2,500 3,000 Supplies 58 - - 200 200 200
Utilities - - - - - -
Asset Management (Maintenance) - - - - - -
Asset Management (Replacement) 2,070 - 350 240 240 1,053 Misc. Operating Expenses 80,867 70,241 78,477 90,859 89,859 97, 994 Capital Outlay - - - - - -
Operating Subtotal 83,062 70,241 78,827 94,299 92,799 102, 247 Division Total $279,296 $272,381 $288,945 $308,138 $306,638 $332,949 ABOUT
The City Council is comprised of four Councilmembers elected by district by Poway residents to serve four-year overlapping terms. The Mayor is directly elected at-large for a four-year term. The Mayor selects a Councilmember to serve as Deputy Mayor annually.
The City Council serves as the City's legislative and policy-making body, taking action on the adoption of all City ordinances, resolutions, contracts, and matters requiring policy decision and leadership. To reach policy decisions that meet the needs of the community, the Council listens to public comments and reviews proposals, while aiming to maintain desired service levels.
The City Council appoints the City Manager and City Attorney, and establishes advisory committees to ensure broad-based input into City matters. The Council oversees the expenditure of City funds, initiates new programs and service enhancements, and determines funding for the proposed budget as submitted by the City Manager.
CITY COUNCIL
Legislative and Administrative Department
Organization Number: 100010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $261,119 $249,569 $233,662 $233,618 $232,987 $281,339 Health Benefits 29,278 29,212 31,240 47,086 47,086 46,986 Retirement Benefits 66,842 73,177 520,043 37,969 37,969 32,788 Misc. Personnel Expenses 18,732 20,941 19,020 19,425 19,425 21,065 Personnel Subtotal 375,970 372,899 803,965 338,098 337, 467 382, 178 Operating
Professional/Contract Services 27,837 66,400 35,072 143,472 134,260 50,795 Supplies 2,125 2,470 1,293 4,000 2, 500 4, 000 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 4,470 - 4,133 6,513 6, 513 5, 663 Misc. Operating Expenses 18,818 12,257 18,225 23,875 16,615 26,030 Capital Outlay 296 - - - - - Operating Subtotal 53,546 81,127 58,723 177,860 159,888 86,488 Division Total $429,516 $454,025 $862,688 $515,958 $497,355 $468,666 ABOUT
The City Clerk's Office is the division of the City Manager's office that coordinates the legislative process, administers City elections, and manages City records. The Clerk serves as Secretary to the City Council, Poway Housing Authority, and Public Financing Authority. As the elections official, the Clerk plans, coordinates and administers municipal elections.
The City Clerk's Office prepares meeting agendas and support material in an electronic format for the City Council and records and preserves the actions of those meetings. It is the responsibility of the Clerk's Office to maintain and protect all vital, permanent and historic records of the City; provide public access to those records; and administer the records management and document imaging programs. The City Clerk responds to public records requests as required by California's Public Records Act; prepares ordinances for publication and codification; updates and maintains the Municipal Code; administers oath of office; notarizes documents; publishes all public notices; and coordinates the recruitment and selection process for board and committee appointments. The City Clerk serves as the filing officer for campaign and conflict-of-interest disclosure statements in accordance with the Political Reform Act.
CITY CLERK
Legislative and Administrative Department
Organization Number: 101010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - - Retirement Benefits - - - - - - Misc. Personnel Expenses - - - - - - Personnel Subtotal - - - - - - Operating
Professional/Contract Services 205,757 194,109 204,271 247,577 232,577 228,572 Supplies - - - 200 200 200 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 620 - 650 782 782 782 Misc. Operating Expenses - - - 370 370 370 Capital Outlay - - - - - - Operating Subtotal 206,377 194,109 204,922 248,929 233, 929 229, 924 Division Total $206,377 $194,109 $204,922 $248,929 $233,929 $229,924 ABOUT
CITY ATTORNEY
Legislative and Administrative Department
Organization Number: 102010
Fund Number: 1000
The City Council appointed City Attorney provides legal advice regarding City operations and administration. The City Attorney keeps the City Council and staff informed of new legislative or legal developments that may affect the City.
The City Attorney provides contractual legal counsel, attends meetings, and provides other specialized legal services. The City Attorney also drafts ordinances, prepares contracts, conducts legal negotiations, reviews legal documents, and may defend the City's position in court cases. The City Attorney serves as legal advisor to Council-appointed committees and represents City officials and employees in legal matters relating to City business. 103 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $653,563 $674,744 $704,910 $663,043 $663,043 $730,157 Health Benefits 60,895 59,903 64,148 64,703 64,703 72,381 Retirement Benefits 195,060 211,966 1,734,168 120,167 120,167 108, 402 Misc. Personnel Expenses 36,794 41,017 38,769 33,392 33,392 35,303 Personnel Subtotal 946,312 987,631 2,541,994 881,305 881,305 946,243 Operating
Professional/Contract Services 700 2,918 408 5,000 6,000 8, 500 Supplies 1,564 825 759 950 950 950 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 4,810 - 3,797 4,223 4, 223 4, 223 Misc. Operating Expenses 20,224 19,268 18,075 29,171 22,606 32,429 Capital Outlay 612 676 3,664 3,715 3, 715 1, 025 Operating Subtotal 27,910 23,688 26,703 43,059 37,494 47,127 Division Total $974,222 $1,011,318 $2,568,698 $924,364 $918,799 $993,370 ABOUT
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the overall planning, organization, and direction of municipal activities within the City.
The City Manager advises the City Council on legislative and policy matters and provides recommendations to the Council to assist them in making effective and efficient policies to address the needs of the community. The City Manager is responsible for implementation and enforcement of all City ordinances, laws and regulations. The City Manager provides direction to all City department directors and employees to ensure efficient and effective administration.
The City Manager is also responsible for the preparation, submittal to the City Council, and management of the annual budget, as well as the City’s Capital Improvement Program (CIP). In addition, the City Manager regularly advises the City Council on the financial condition and needs of the City.
CITY MANAGER
Legislative and Administrative Department
Organization Number: 103010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $119,314 $120,523 $140,275 $0 $0 $-
Health Benefits 21,771 18,552 22,428 - - - Retirement Benefits 31,210 34,999 363,436 - - - Misc. Personnel Expenses 7,028 7,932 7,616 - - - Personnel Subtotal 179,323 182,006 533,755 - - - Operating
Professional/Contract Services 8,437 2,836 - 5,000 2,500 2, 500 Supplies 92 - - 2,600 - 2,600 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 490 - 682 813 813 782 Misc. Operating Expenses 20,143 15,299 18,784 22,650 15,920 19,650 Capital Outlay - - - - - - Operating Subtotal 29,162 18,135 19,465 31,063 19,233 25,532 Division Total $208,485 $200,142 $553,220 $31,063 $19,233 $25,532 ABOUT
The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax revenues.
The City partners with local business groups, private sector businesses and regional stakeholders to identify appropriate business and development opportunities, and disseminate business resource information, to enhance long-term economic vitality. Promoting Poway’s key industries, commercial corridors, the Poway Business Park, and recreational assets ensures diverse employment opportunities for Poway’s local workforce and a strong economic base to sustain a high quality of life for Poway residents.
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Organization Number: 104030
Fund Number: 1000
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FINANCE
CITY OF POWAY
DEPARTMENT
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City of Poway
FY 2023-24 Operating Budget
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Director of Finance
Finance Manager
Finance Customer
Services
Information
Technology
Assistant Director
of Finance
Operations
Senior Accountant
Senior Accounting
Technician
Accountant
Senior Administrative
Assistant
(Confidential)
IT Analyst
GIS Analyst
IT Analyst
Network &
Computer Systems
Administrator
Revenue &
Operations
Manager
Lead Customer
Services Field
Worker
Revenue &
Operations
Supervisor
Customer Services
Technician II
FINANCE
DEPARTMENT
Total FTEs: 23.00
CITY OF POWAY
Accounting
Technician II
Customer Services
Field Worker
Customer Services
Field Worker
Customer Services
Field Worker
Customer Services
Technician II
Customer Services
Technician II
Network &
Computer Systems
Analyst
Senior Accounting
Technician
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Projected Budget
Personnel
Salaries $1,832,462 $1,829,122 $2,057,479 $1,915,767 $1,915,767 $2,090,913 Health Benefits 240,284 234,188 259,590 278,882 278,882 343,948 Retirement Benefits 624,850 727,301 5,039,378 598,452 598,452 299,437 Misc. Personnel Expenses 129,407 147,881 141,145 145,945 145,945 159,151 Personnel Subtotal 2,827,003 2,938,492 7,497,591 2,939,046 2,939,046 2,893,449 Operating
Professional/Contract Services 475,273 501,372 483,419 776,558 885,353 672,659 Supplies 9,938 10,539 12,280 20,725 20,725 21,900
Utilities 342,378 370,799 395,912 409,992 450,522 486,498 Asset Management (Maintenance) 176,840 191,125 166,824 202,297 207,797 212,212 Asset Management (Replacement) 386,735 - 373,166 314,837 314,837 340,261 Misc. Operating Expenses 181,105 162,942 197,545 218,933 226,452 239,324 Capital Outlay 1,474,896 1,495,582 1,257,280 1,377,106 3,417,901 1,024,721 Operating Subtotal 3,047,165 2,732,359 2,886,426 3,320,449 5,523,588 2,997,575 Department Total $5,874,168 $5,670,851 $10,384,017 $6,259,495 $8,462,634 $5,891,024 Department Summary
Organization Number: 11xxxx
Fund Number: 1000 | 6110
FINANCE DEPARTMENT
City of Poway
FY 2023-24 Operating Budget
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $331,395 $260,084 $256,851 $244,148 $244,148 $262,576 Health Benefits 14,058 6,512 5,948 6,011 6,011 24,657 Retirement Benefits 85,526 73,366 538,212 35,109 35,109 30, 180 Misc. Personnel Expenses 18,245 14,571 13,731 14,952 14,952 14, 964 Personnel Subtotal 449,223 354,533 814,742 300,220 300,220 332,377 Operating
Professional/Contract Services 49,988 78,735 90,190 138,455 202,425 95, 150 Supplies 446 114 264 500 500 500
Utilities - - - - - -
Asset Management (Maintenance) - - - 50 50 50
Asset Management (Replacement) 29,095 - 29,199 28,946 28,946 29, 244 Misc. Operating Expenses 8,818 4,613 4,420 19,026 19,026 8, 005 Capital Outlay - - - - - -
Operating Subtotal 88,347 83,461 124,073 186,977 250,947 132,949 Division Total $537,571 $437,995 $938,814 $487,197 $551,167 $465,326 ABOUT
Finance Department
Organization Number: 110010
Fund Number: 1000
DIRECTOR OF FINANCE
The Office of the Director is responsible for the internal service operations of the City. The Director of Finance oversees the City's Finance, Customer Services, Information Technology, General Support Services, and Capital Replacement activities. Costs directly associated with the management of the Finance Department and these activities are included in this Division.
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $432,031 $439,089 $514,103 $423,260 $423,260 $504,110 Health Benefits 52,190 59,506 60,255 58,962 58,962 88, 824 Retirement Benefits 149,892 169,500 1,107,063 133,840 133,840 60,774 Misc. Personnel Expenses 31,260 35,851 34,202 33,420 33,420 40, 758 Personnel Subtotal 665,373 703,946 1,715,624 649,482 649,482 694, 466 Operating
Professional/Contract Services 91,400 96,528 91,027 99,089 99,089 102, 971 Supplies 2,644 2,983 2,589 3,500 3,500 3,500
Utilities - - - - - -
Asset Management (Maintenance) - - - 100 100 150
Asset Management (Replacement) 3,360 - 3,703 4,360 4,360 5,299 Misc. Operating Expenses 6,766 5,817 7,527 9,335 9,335 16,335 Capital Outlay - - - - - 6,000
Operating Subtotal 104,170 105,328 104,846 116,384 116,384 134,255 Division Total $769,544 $809,273 $1,820,470 $765,866 $765,866 $828,721 ABOUT
The Finance Division is responsible for managing the fiscal operations of the City. This Division's main areas of responsibility include financial accounting, budgeting, internal controls, investments, payroll, accounts payable and debt administration. The Division manages the annual independent audit as well as ensures that various State and Federal reporting requirements are met on a timely basis.
FINANCE
Finance Department
Organization Number: 111010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $533,653 $573,115 $688,409 $642,193 $642,193 $679,075 Health Benefits 91,977 84,990 103,329 105,075 105,075 128, 062 Retirement Benefits 184,002 235,220 1,793,365 206,530 206,530 98,795 Misc. Personnel Expenses 46,362 59,192 57,139 57,285 57,285 59, 509 Personnel Subtotal 855,993 952,517 2,642,242 1,011,083 1,011,083 965,441 Operating
Professional/Contract Services 176,603 123,865 111,856 144,926 152,100 139, 620 Supplies 2,554 3,346 5,388 4,900 4,900 5,800
Utilities - - - - - -
Asset Management (Maintenance) 3,693 3,878 2,036 1,000 6,500 7,250 Asset Management (Replacement) 61,650 - 67,451 63,788 63,788 77, 710 Misc. Operating Expenses 58,689 65,115 69,343 68,141 68,300 78, 240 Capital Outlay 8,900 9,403 - - 21,000 850
Operating Subtotal 312,088 205,605 256,073 282,755 316,588 309,470 Division Total $1,168,081 $1,158,122 $2,898,315 $1,293,838 $1,327,671 $1,274,911 ABOUT
The Customer Services Division is responsible for all aspects of water and sewer billing and service, including: reading meters to calculate bills; receiving and processing applications for water and sewer service; responding to customer inquiries and complaints; processing water turn-on and turn-off requests; and maintaining and servicing water meters.
The Division acts as liaison to Wittman Enterprises for ambulance billing. The Customer Services Division manages the City's cash handling systems and performs the accounts receivable function, which includes invoicing, collecting, recording, and depositing all City revenues. Customer Services is also responsible for processing and issuing regulatory licenses, business certificates, and home occupation permits.
CUSTOMER SERVICES
Finance Department
Organization Number: 112010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $535,383 $556,834 $598,116 $606,166 $606,166 $645,152 Health Benefits 82,059 83,179 90,058 108,834 108,834 102, 405 Retirement Benefits 205,431 249,215 1,600,737 222,973 222,973 109,688 Misc. Personnel Expenses 33,541 38,267 36,072 40,288 40,288 43, 920 Personnel Subtotal 856,414 927,495 2,324,984 978,261 978,261 901, 165 Operating
Professional/Contract Services 117,903 145,351 139,294 334,453 372,104 270, 744 Supplies 495 790 454 4,000 4,000 4,200
Utilities 928 880 952 1,012 1,012 1,468
Asset Management (Maintenance) 25,970 41,105 29,458 31,500 31,500 33, 510 Asset Management (Replacement) 203,460 - 174,586 121,013 121,013 134, 862 Misc. Operating Expenses 9,692 6,648 10,386 18,905 18,905 20, 550 Capital Outlay 15,458 48,118 7,077 20,078 617,558 15, 050 Operating Subtotal 373,905 242,893 362,207 530,961 1,166, 092 480,384 Division Total $1,230,318 $1,170,388 $2,687,191 $1,509,222 $2,144,353 $1,381,549 ABOUT
The Information Technology Division is responsible for the overall management of the City’s information and telecommunications systems. Functions directly performed by the Division include the purchase, installation, administration and maintenance of City servers, network infrastructure, personal computers, printers, and telephone system, and coordination of the Internet/Intranet and citywide Geographic Information System (GIS) database. The Division serves as a help desk for staff, providing hardware and software support. The Division also provides project management and implementation of software applications as well as citywide technology training. The Division uses contractual services for specialized technical support and new software development.
INFORMATION TECHNOLOGY
Finance Department
Organization Number: 113010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 39,379 56,893 51,053 59,635 59,635 64, 174 Supplies 3,800 3,307 3,584 7,825 7,825 7,900
Utilities 341,450 369,918 394,960 408,980 449,510 485, 030 Asset Management (Maintenance) 147,178 146,142 135,330 169,647 169,647 171, 252 Asset Management (Replacement) 89,170 - 98,226 96,730 96,730 93, 146 Misc. Operating Expenses 97,140 80,750 99,471 103,511 110,871 116, 179 Capital Outlay - - 3,458 - - -
Operating Subtotal 718,117 657,011 786,082 846,329 894,219 937,681 Division Total $718,117 $657,011 $786,082 $846,329 $894,219 $937,681 ABOUT
The General Support Services Division houses projects and funding for activities that do not fit clearly into any other particular department/division or are spread amongst several departments. Funding for City Hall utilities; alarms and maintenance; office machine and communications system operating costs; intergovernmental fees and agreements; and general supply purchases are included in this Division.
GENERAL SUPPORT SERVICES
Finance Department
Organization Number: 114010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services - - - - - -
Supplies - - - - - -
Utilities - - - - - -
Asset Management (Maintenance) - - - - - -
Asset Management (Replacement) - - - - - -
Misc. Operating Expenses - - 6,399 15 15 15
Capital Outlay 1,450,538 1,438,061 1,246,745 1,357,028 2,779,343 1, 002,821 Operating Subtotal 1,450,538 1,438,061 1,253,144 1,357,043 2,779,358 1,002,836 Division Total $1,450,538 $1,438,061 $1,253,144 $1,357,043 $2,779,358 $1,002,836 ABOUT
The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles, funded through annual allocations and rental rates charged to divisions for assigned equipment and vehicles. This allows the City to maintain a regular improvement/replacement cycle for these assets.
CAPITAL EQUIPMENT REPLACEMENT
Finance Department
Organization Number: 115010
Fund Number: 6110
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HUMAN RESOURCES &
RISK MANAGEMENT
CITY OF POWAY
DEPARTMENT
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Director of Human
Resources & Risk
Management
Risk
Management
Human
Resources
Senior
Administrative
Assistant
(Confidential))
Human Resources
Technician II
(.50)
Management
Analyst
Senior Human
Resources Analyst
Senior
Management
Analyst
1 HUMAN RESOURCES & RISK MANAGEMENT
DEPARTMENT
Total FTEs: 7.0
CITY OF POWAY
Human Resources
Technician II
(.50)
1 Position underfilled at the Management Analyst level.
Human Resources
Technician I
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $573,052 $578,769 $649,918 $591,813 $588,272 $694,245 Health Benefits 76,711 72,681 76,388 78,504 78,504 107,707 Retirement Benefits 169,332 192,924 1,468,296 128,061 128,061 78,513 Misc. Personnel Expenses 38,325 43,484 41,946 46,538 46,538 49,997 Personnel Subtotal 857,420 887,857 2,236,548 844,916 841,375 930,462 Operating
Professional/Contract Services 135,160 197,112 156,312 128,086 128,086 143,736 Supplies 9,426 3,228 3,838 5,100 5,100 5,300
Utilities - - - - - -
Asset Management (Maintenance) 35 - 150 550 550 550 Asset Management (Replacement) 14,175 - 14,995 16,048 16,048 16,336 Misc. Operating Expenses 807,536 966,864 1,032,993 1,212,456 1,212,456 1,373,044 Capital Outlay 269 1,106 377 990 990 1,170
Operating Subtotal 966,602 1,168,309 1,208,664 1,363,230 1,363,230 1,540,136 Department Total $1,824,022 $2,056,166 $3,445,212 $2,208,146 $2,204,605 $2,470,598 Department Summary
Organization Number: 12xxxx
Fund Number: 1000
HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT
City of Poway
FY 2023-24 Operating Budget
59 122 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $244,018 $239,382 $267,327 $258,499 $258,499 $284,090 Health Benefits 38,264 37,669 40,330 40,680 40,680 39, 027 Retirement Benefits 62,293 68,679 660,044 38,861 38,861 30, 814 Misc. Personnel Expenses 14,140 15,618 14,979 15,084 15,084 16, 329 Personnel Subtotal 358,715 361,348 982,679 353,124 353,124 370,260 Operating
Professional/Contract Services - - - 150 150 150
Supplies 456 389 29 500 500 500
Utilities - - - - - -
Asset Management (Maintenance) - - - 50 50 50
Asset Management (Replacement) 8,875 - 8,686 8,700 8,700 9,482 Misc. Operating Expenses 7,260 7,500 5,496 9,861 9,861 9,660 Capital Outlay - - - - - -
Operating Subtotal 16,591 7,889 14,211 19,261 19,261 19, 842 Division Total $375,306 $369,237 $996,890 $372,385 $372,385 $390,102 ABOUT
The Human Resources & Risk Management Director plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Human Resources and Risk Management Department, including labor relations and negotiations; recruitment; selection and onboarding; benefits administration; organization and workforce planning; employee development, training and recognition programs; and safety and risk management programs. Costs directly associated with the oversight of both the Human Resources and Risk Management divisions are included in the Director's divsion budget.
DIRECTOR OF HUMAN RESOURCES & RISK
Human Resources and Risk Management Department
Organization Number: 120010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $218,968 $234,307 $276,245 $235,910 $232,369 $327,771 Health Benefits 28,395 25,127 25,573 27,252 27,252 48, 606 Retirement Benefits 58,137 67,529 493,923 36,528 36,528 37, 558 Misc. Personnel Expenses 17,373 20,269 19,895 24,442 24,442 26, 935 Personnel Subtotal 322,874 347,232 815,636 324,132 320,591 440,870 Operating
Professional/Contract Services 131,111 197,052 154,989 122,936 122,936 138, 586 Supplies 7,145 2,172 3,697 3,500 3,500 3,700
Utilities - - - - - -
Asset Management (Maintenance) 35 - 150 500 500 500 Asset Management (Replacement) 4,810 - 5,659 6,566 6,566 5,560 Misc. Operating Expenses 40,687 41,011 53,391 105,169 105,169 105, 169 Capital Outlay 269 1,106 377 990 990 1,170
Operating Subtotal 184,057 241,340 218,263 239,661 239,661 254,685 Division Total $506,931 $588,573 $1,033,898 $563,793 $560,252 $695,555 ABOUT
The Human Resources Division is dedicated to providing comprehensive, centralized, and professional human resources support to employees and departments across the entire organization. Overall service areas include: recruitment, selection and onboarding; benefits administration; organization and workforce planning; policy updates; leave administration; Human Resources Information System records management; and employee development and training programs.
HUMAN RESOURCES
Human Resources and Risk Management Department
Organization Number: 121010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $110,066 $105,080 $106,346 $97,404 $97,404 $82,384 Health Benefits 10,051 9,885 10,485 10,572 10,572 20, 074 Retirement Benefits 48,902 56,716 314,329 52,672 52,672 10, 141 Misc. Personnel Expenses 6,812 7,596 7,072 7,012 7,012 6,733 Personnel Subtotal 175,831 179,277 438,232 167,660 167,660 119,332 Operating
Professional/Contract Services 4,050 60 1,323 5,000 5,000 5,000 Supplies 1,826 667 112 1,100 1,100 1,100
Utilities - - - - - -
Asset Management (Maintenance) - - - - - -
Asset Management (Replacement) 490 - 650 782 782 1,294 Misc. Operating Expenses 759,588 918,353 974,106 1,097,426 1,097,426 1,258,215 Capital Outlay - - - - - -
Operating Subtotal 765,954 919,079 976,191 1,104,308 1,104,308 1, 265,609 Division Total $941,785 $1,098,356 $1,414,424 $1,271,968 $1,271,968 $1,384,941 ABOUT
The Risk Management Division is dedicated to minimizing or eliminating the exposure of City assets and resources to accidental and business loss. Through the City's partnership with the California Joint Powers Insurance Authority (CJPIA), the Division secures appropriate property, liability and other insurance policies; works with claimaints on the liability claims process and employees on the workers' compensation claims process; and provides Citywide education on risk management topics such as risk transfer and workplace safety. The Division also coordinates as-needed work station ergonomic assessments and coordinates the City's monthly Safety Committee meetings.
RISK MANAGEMENT
Human Resources and Risk Management Department
Organization Number: 122010
Fund Number: 1000
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COMMUNITY
SERVICES
CITY OF POWAY
DEPARTMENT
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City of Poway
FY 2023-24 Operating Budget
64 127 of 194
June 13, 2023, Item #9
Director of
Community
Services
Senior
Management
Analyst
Administration Old Poway
ParkRecreationCommunity
ParkAquaticsInterpretive
ServicesPCPA Lake Poway
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Aquatics
Coordinator
Recreation
Coordinator
Management
Analyst
Administrative
Assistant III
1 (.50)
Administrative
Assistant III
Box Office
Coordinator
(.75)
Technical Theater
Coordinator
Front of House
Coordinator
(.75)
Technical Theater
Coordinator
Administrative
Assistant III
(.50)
Interpretive
Services
Coordinator
Park Ranger
(.50)
Recreation
Coordinator
Senior Park
Ranger
Senior Park
Ranger
Recreation
Coordinator
Administrative
Assistant II
Recreation
Coordinator
Recreation
Leader I
(.48)
COMMUNITY SERVICES
DEPARTMENT
Total FTEs: 29.23
CITY OF POWAY
1 Position underfilled at the Administrative Assistant II level.
Park Ranger
(.75)
Park Ranger
(.50)
Park Ranger
(.75)
Park Ranger
(.75)
Recreation
CoordinatorSenior Lifeguard
Senior Lifeguard
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $2,300,386 $1,993,722 $2,533,331 $2,833,513 $2,764,807 $3,096,032 Health Benefits 219,846 192,564 207,598 304,272 304,272 321,233 Retirement Benefits 539,779 545,631 3,980,022 480,589 480,589 269,798 Misc. Personnel Expenses 149,477 164,421 157,397 171,552 171,552 208,654 Personnel Subtotal 3,209,488 2,896,338 6,878,348 3,789,926 3,721,220 3,895,717 Operating
Professional/Contract Services 947,180 1,004,814 1,399,442 1,080,920 1,446,621 1,465,066 Supplies 264,132 266,171 346,029 394,900 399,460 465,963 Utilities 608,549 555,572 743,498 764,035 837,356 901,870 Asset Management (Maintenance) 74,675 68,093 106,855 97,839 91,834 104,172 Asset Management (Replacement) 222,800 12,020 216,512 206,874 206,697 221,194 Misc. Operating Expenses 236,962 150,546 336,170 322,636 349,043 365,959 Capital Outlay 6,643 24,455 12,735 70,499 78,406 140,726 Operating Subtotal 2,360,940 2,081,671 3,161,241 2,937,703 3,409,417 3,664,949 Department Total $5,570,428 $4,978,008 $10,039,589 $6,727,629 $7,130,637 $7,560,666 Department Summary
Organization Number: 20xxxx
Fund Number: 1000
COMMUNITY SERVICES DEPARTMENT
City of Poway
FY 2023-24 Operating Budget
67 130 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $605,366 $412,504 $411,333 $420,505 $419,444 $445,629 Health Benefits 54,040 45,199 41,186 41,237 41,237 45, 085 Retirement Benefits 219,284 217,114 1,065,442 158,182 158,182 68,267 Misc. Personnel Expenses 30,204 37,843 30,104 33,410 33,410 34, 715 Personnel Subtotal 908,894 712,660 1,548,065 653,334 652,273 593, 696 Operating
Professional/Contract Services 317,641 277,948 234,650 265,653 266,566 266, 598 Supplies 1,788 780 610 1,775 1,236 1,775
Utilities - - - - - -
Asset Management (Maintenance) - - 45,657 - - -
Asset Management (Replacement) 5,010 - 5,460 6,139 6,139 5,948 Misc. Operating Expenses 35,648 15,519 20,287 30,317 30,800 30, 815 Capital Outlay 991 967 1,100 2,475 2,475 2,475
Operating Subtotal 361,078 295,213 307,764 306,359 307,216 307,611 Division Total $1,269,972 $1,007,873 $1,855,829 $959,693 $959,489 $901,307 ABOUT
The quality of recreational opportunities and cultural programming reflects a vibrant and strong community. The Office of the Director is responsible for the eight divisions that work to fulfill those needs: Recreation, Aquatics, Lake Poway Recreation Area, Poway Center for the Performing Arts, Old Poway Park, Poway Community Library, Interpretive Services, and Community Park. Front office staff provide customer service for facility rentals and class/camp registrations. Staff members within the Director's Division oversee the City's animal control agreement and the youth recreation scholarship program (P.L.A.Y.). This Division also provides administrative coordination with the Metropolitan Transit System and private foundations.
DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Organization Number: 200020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $121,942 $80,033 $109,068 $126,228 $126,228 $133,426 Health Benefits 17,722 11,194 15,833 18,970 18,970 14,153 Retirement Benefits 23,794 16,456 143,811 9,964 9,964 8,539 Misc. Personnel Expenses 12,792 9,052 4,206 11,070 11,070 12,386 Personnel Subtotal 176,250 116,735 272,918 166,232 166, 232 168, 504 Operating
Professional/Contract Services 2,884 2,906 5,376 7,895 8, 214 8, 247 Supplies 937 1,072 1,662 4,150 4, 150 4, 150 Utilities 32,618 29,968 36,195 36,101 30,302 33,811 Asset Management (Maintenance) 980 171 590 1,000 1,000 1, 000 Asset Management (Replacement) 10,140 - 6,559 7,666 7, 667 9, 881 Misc. Operating Expenses 58,323 66,297 112,845 97,185 111,870 111,903 Capital Outlay - - - - - - Operating Subtotal 105,882 100,415 163,227 153,997 163, 203 168, 992 Division Total $282,132 $217,150 $436,145 $320,229 $329,435 $337,496 ABOUT
The Recreation Division hosts recreation opportunities at Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District and works closely with youth and adult sports leagues to coordinate use of City and joint- use facilities.
RECREATION
Community Services Department
Organization Number: 201020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $407,678 $440,138 $472,128 $572,574 $587,026 $600,097 Health Benefits 43,826 43,004 47,951 104,190 104,190 59, 009 Retirement Benefits 66,087 78,024 656,948 51,966 51,966 40, 202 Misc. Personnel Expenses 25,103 29,069 27,565 40,194 40,194 42, 884 Personnel Subtotal 542,694 590,235 1,204,592 768,924 783,376 742, 192 Operating
Professional/Contract Services 48,210 93,195 148,388 86,952 98,962 120, 548 Supplies 145,263 161,098 170,229 178,449 178,498 187, 652 Utilities 120,249 45,442 44,212 50,824 43,484 46, 819 Asset Management (Maintenance) 773 - 822 3,450 3,450 6,950 Asset Management (Replacement) 32,720 - 34,558 19,437 19,258 19, 512 Misc. Operating Expenses 35,188 36,955 48,164 43,631 43,778 41, 733 Capital Outlay 269 6,862 3,539 26,215 26,212 28, 083 Operating Subtotal 382,672 343,551 449,912 408,958 413,642 451,297 Division Total $925,367 $933,786 $1,654,504 $1,177,882 $1,197,018 $1,193,489 ABOUT
The Lake Poway Recreation Area provides year-round boating, fishing, and outdoor recreational opportunities that promote healthier lifestyles. Staff provides oversight for lease of the concession, which sells fishing and boating permits and tackle items. The Division also coordinates with other departments to ensure a safe and secure water resource and trails system, and provides support to nonprofits, groups, and private rentals for fundraising activities, celebrations, and community gatherings. The Reserve Park Ranger Program helps provide a safe and family-friendly park and trail system.
LAKE OPERATIONS
Community Services Department
Organization Number: 202020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $345,689 $408,591 $446,714 $514,471 $451,667 $549,449 Health Benefits $17,452 23,331 25,020 25,240 25,240 73,031 Retirement Benefits 30,115 36,749 370,685 21,368 21,368 27,520 Misc. Personnel Expenses 14,596 17,398 16,990 12,668 12,668 19,320 Personnel Subtotal 407,851 486,069 859,409 573,747 510, 943 669, 320 Operating
Professional/Contract Services 15,600 42,643 39,569 39,826 33,948 41,565 Supplies 51,954 61,552 71,172 79,056 79,011 120,391 Utilities 139,460 182,735 223,087 191,897 237,980 252,252 Asset Management (Maintenance) 3,175 4,055 3,320 8,100 6, 220 8, 100 Asset Management (Replacement) 52,210 - 62,903 60,524 60,525 57,929 Misc. Operating Expenses 8,026 6,989 8,648 14,212 13,578 14,295 Capital Outlay 1,066 13,947 2,269 15,195 16,573 82,880 Operating Subtotal 271,491 311,920 410,967 408,810 447, 835 577, 412 Division Total $679,342 $797,990 $1,270,376 $982,557 $958,778 $1,246,732 ABOUT
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and activities that are accessible to all members of the community. Aquatic programs support and promote safety, fitness, education, and youth sports. The Aquatics Division coordinates with youth sports organizations to provide programming that is reflective of community needs.
AQUATICS
Community Services Department
Organization Number: 203020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $332,243 $143,475 $485,108 $504,924 $485,631 $535,997 Health Benefits 38,806 22,951 29,266 46,165 46,165 30,132 Retirement Benefits 81,931 54,106 801,440 120,843 120,843 59,274 Misc. Personnel Expenses 26,038 29,037 33,126 36,391 36,391 40,711 Personnel Subtotal 479,018 249,569 1,348,939 708,323 689,030 666,114 Operating
Professional/Contract Services 151,116 129,417 131,199 74,285 136,843 77,244 Supplies 28,886 9,371 31,029 40,210 44,280 58,010 Utilities 171,911 149,984 194,456 201,906 230,898 245,015 Asset Management (Maintenance) 45,665 40,744 43,177 64,466 60,341 66,489 Asset Management (Replacement) 83,740 - 58,408 42,990 42,991 51,476 Misc. Operating Expenses 54,432 8,317 103,136 75,054 88,125 108,711 Capital Outlay 3,704 2,003 5,150 21,839 28,355 22,063 Operating Subtotal 539,453 339,836 566,555 520,750 631, 833 629, 008 Division Total $1,018,472 $589,405 $1,915,494 $1,229,073 $1,320,863 $1,295,122 ABOUT
POWAY CENTER FOR THE PERFORMING ARTS
Community Services Department
Organization Number: 204020
Fund Number: 1000
The Poway Center for the Performing Arts Division is responsible for the efficient and effective operation and maintenance of the Poway Center for the Performing Arts. The Division partners with Poway OnStage, the Poway Unified School District, and community-based arts organizations to provide leisure and cultural activities that entertain, enlighten, and enrich lives. Staff ensures professional technical, box office, and front-of-house services. The volunteer usher program provides critical operational support. The lobby features juried rotating art exhibits. 135 of 194
June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $208,380 $202,474 $229,732 $246,780 $246,780 $281,936 Health Benefits 19,341 19,573 20,997 39,147 39,147 29,209 Retirement Benefits 53,752 63,101 411,725 61,357 61,357 28,664 Misc. Personnel Expenses 12,752 14,416 13,865 18,290 18,290 18,373 Personnel Subtotal 294,225 299,564 676,318 365,574 365, 574 358, 182 Operating
Professional/Contract Services 86,355 99,260 127,821 136,035 136,035 145,285 Supplies 10,673 6,600 14,259 31,110 31,110 23,110 Utilities 41,187 45,933 53,364 59,265 56,092 60,990 Asset Management (Maintenance) 4,000 4,000 4,000 4,700 4, 700 6, 700 Asset Management (Replacement) 17,200 12,020 20,752 18,950 18,951 19,490 Misc. Operating Expenses 16,202 6,298 12,545 22,352 22,516 22,445 Capital Outlay - - - 2,900 2,900 3, 120 Operating Subtotal 175,616 174,112 232,742 275,312 272, 304 281, 140 Division Total $469,841 $473,676 $909,060 $640,886 $637,878 $639,322 ABOUT
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships. Interpretive tours and themed programs and events ensure visitors experience Poway's history, and facilitate celebration and community spirit. Staff administers agreements for operation of the Farmers Market, Poway Midland Railroad, Hamburger Factory Restaurant, Poway Historical Museum, and the Pottery Shop.
OLD POWAY PARK
Community Services Department
Organization Number: 205020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - - Retirement Benefits - - - - - - Misc. Personnel Expenses - - - - - - Personnel Subtotal - - - - - - Operating
Professional/Contract Services 37,033 51,363 48,314 69,579 76,029 83,174 Supplies 2,394 - - 4,850 4,850 7, 850 Utilities 13,275 20,493 23,351 26,296 23,788 30,190 Asset Management (Maintenance) 20,081 19,095 9,287 15,123 15,123 13,933 Asset Management (Replacement) - - - - - - Misc. Operating Expenses 722 793 784 808 866 909 Capital Outlay - - - - - - Operating Subtotal 73,504 91,745 81,736 116,656 120,656 136,056 Division Total $73,504 $91,745 $81,736 $116,656 $120,656 $136,056 ABOUT
The Library Division supports Library building maintenance operations, custodial service, landscape maintenance, and security. City staff is the liaison to County Library staff, fostering a strong working relationship and responding to special building maintenance requests as needed.
LIBRARY
Community Services Department
Organization Number: 206020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $81,397 $75,528 $81,597 $73,078 $73,078 $77,244 Health Benefits 10,293 10,110 11,981 10,925 10,925 12,845 Retirement Benefits 27,251 31,488 188,820 31,558 31,558 8,220 Misc. Personnel Expenses 8,132 9,320 8,750 6,330 6, 330 11, 613 Personnel Subtotal 127,073 126,446 291,147 121,891 121, 891 109, 922 Operating
Professional/Contract Services 7,057 6,549 5,177 10,716 10,716 16,916 Supplies 4,661 5,092 6,140 6,100 6, 100 6, 250 Utilities 6,711 10,477 10,764 14,151 11,533 14,151 Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 4,400 - 5,754 3,071 3, 071 8, 081 Misc. Operating Expenses 4,987 4,649 6,212 8,380 8, 380 6, 780 Capital Outlay - - - 1,160 1,160 - Operating Subtotal 27,817 26,767 34,047 43,578 40,960 52,178 Division Total $154,890 $153,213 $325,194 $165,469 $162,851 $162,100 ABOUT
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai. The goal is to carefully manage these valuable resources for future generations. Staff provides interpretive, cultural, and natural resource programs to foster stewardship and recreational activities that promote healthier lifestyles. Staff coordinates and partners with a team of volunteers to create opportunities for the public, schools, and community-based groups to connect with nature and history.
INTERPRETIVE SERVICES
Community Services Department
Organization Number: 207020
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $197,692 $230,980 $297,652 $374,953 $374,953 $472,254 Health Benefits 18,367 17,201 15,365 18,398 18,398 57,769 Retirement Benefits 37,564 48,593 341,152 25,351 25,351 29,112 Misc. Personnel Expenses 19,859 18,285 22,791 13,199 13,199 28,652 Personnel Subtotal 273,483 315,060 676,959 431,901 431,901 587,787 Operating
Professional/Contract Services 281,284 301,532 658,947 389,978 679,308 705,489 Supplies 17,577 20,607 50,928 49,200 50,225 56,775 Utilities 83,137 70,539 158,070 183,595 203,279 218,642 Asset Management (Maintenance) - 29 - 1,000 1,000 1,000 Asset Management (Replacement) 17,380 - 22,119 48,095 48,095 48,877 Misc. Operating Expenses 23,435 4,729 23,550 30,697 29,130 28,368 Capital Outlay 612 676 676 715 731 2,105
Operating Subtotal 423,425 398,112 914,291 703,280 1,011,768 1,061,256 Division Total $696,908 $713,172 $1,591,250 $1,135,181 $1,443,669 $1,649,043 ABOUT
The Community Park Division is dedicated to providing classes, camps, programs, and services that bring the Poway community together, and expand recreational opportunities for people of all ages. Staff develops and hosts events and activities that promote health and wellness, and are accessible to families at all income levels. Staff coordinates with the Friends of Poway Seniors to offer older adult programming and a robust nutritional meal program.
COMMUNITY PARK
Community Services Department
Organization Number: 208020
Fund Number: 1000
City of Poway
FY 2023-24 Operating Budget
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DEVELOPMENT
SERVICES
CITY OF POWAY
DEPARTMENT
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Director of
Development
Services
Senior
Management
Analyst
Admin Land
DevelopmentPlanning
City Planner
Management
Analyst
Administrative
Assistant III
Senior
Administrative
Assistant
Associate Planner
Associate Planner
Assistant Planner
Senior Planner Senior Civil
Engineer
Associate Civil
Engineer
1 Assistant Engineer
DEVELOPMENT SERVICES
DEPARTMENT
Total FTEs: 26.0
CITY OF POWAY
Administrative
Assistant III
Engineering
Technician I
City Engineer
Development
Services Aide
Code
Compliance
Code Compliance
Officer
Senior Code
Compliance
Officer
Building*
Capital
Improvement
Projects
Engineering
Inspection Traffic**
Principal Civil
Engineer
Associate Civil
Engineer
Associate Civil
Engineer
Special Projects
Engineer
Lead Engineering
Inspector
Engineering
Inspector
Engineering
Inspector
* The City of Poway contracts with EsGil corporation for building plan review and inspection services. ** The City of Poway contracts with Kimley -Horn for traffic engineering services.1 Position filled at the Assistant Engineer level.
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June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $2,363,063 $2,401,729 $2,401,085 $2,390,553 $2,390,553 $2,550,976 Health Benefits 337,459 349,540 361,997 423,737 423,737 438,454 Retirement Benefits 761,849 858,704 6,228,333 547,471 547,471 336,685 Misc. Personnel Expenses 168,090 186,030 171,278 166,770 166,770 184,190 Personnel Subtotal 3,630,461 3,796,003 9,162,693 3,528,531 3,528,531 3,510,305 Operating
Professional/Contract Services 1,808,073 1,710,631 3,037,901 2,380,429 2,264,930 3,623,956 Supplies 6,043 7,327 6,851 17,195 16,465 17,195
Utilities 2,281 2,281 2,099 2,340 2,340 2,340
Asset Management (Maintenance) 3,062 - 11,638 2,116 2,116 2,116 Asset Management (Replacement) 96,540 - 99,353 105,499 105,499 95,910 Misc. Operating Expenses 194,154 226,280 209,931 332,022 212,613 333,826 Capital Outlay 12,000 17,913 12,000 12,184 12,184 12,184 Operating Subtotal 2,122,152 1,964,431 3,379,772 2,851,785 2,616,147 4,087,527 Department Total $5,752,613 $5,760,434 $12,542,465 $6,380,316 $6,144,678 $7,597,832 Department Summary
Organization Number: 30xxxx
Fund Number: 1000 | 2900
DEVELOPMENT SERVICES DEPARTMENT
City of Poway
FY 2023-24 Operating Budget
81 144 of 194
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $550,078 $516,853 $564,717 $553,804 $553,804 $585,011 Health Benefits 70,387 67,606 80,138 89,370 89,370 86,125 Retirement Benefits 194,423 211,244 1,534,568 187,044 187,044 93, 182 Misc. Personnel Expenses 38,468 42,630 40,339 36,053 36,053 42,661 Personnel Subtotal 853,356 838,332 2,219,762 866,271 866,271 806,979 Operating
Professional/Contract Services 11,552 12,220 117 71,830 71,830 76,045 Supplies 1,200 2,158 1,023 2,400 2, 400 2, 400 Utilities - - - - - - Asset Management (Maintenance) 900 - - - - - Asset Management (Replacement) 51,870 - 51,266 52,081 52,081 44,407 Misc. Operating Expenses 29,620 28,186 24,987 33,419 33,389 31,190 Capital Outlay - - - - - - Operating Subtotal 95,142 42,564 77,393 159,730 159,700 154,042 Division Total $948,499 $880,896 $2,297,154 $1,026,001 $1,025,971 $961,021 ABOUT
The Office of the Director is responsible for the overall administration of the department. The Director is responsible for managing the operation of the department and ensuring that all department goals are achieved in an efficient manner.
DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Organization Number: 300030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $647,798 $660,439 $618,987 $652,479 $652,479 $710,673 Health Benefits 99,409 99,320 95,602 130,483 130,483 135,208 Retirement Benefits 224,068 237,588 1,543,199 103,481 103,481 82, 550 Misc. Personnel Expenses 47,125 53,682 48,497 52,450 52,450 55,159 Personnel Subtotal 1,018,399 1,051,029 2,306,284 938,893 938,893 983,590 Operating
Professional/Contract Services 54,497 106,536 52,011 116,450 81,586 116,450 Supplies 2,047 1,441 1,225 3,800 3, 800 3, 800 Utilities 912 912 838 936 936 936 Asset Management (Maintenance) - - 15 600 600 600 Asset Management (Replacement) 12,380 - 15,535 17,350 17,350 16,568 Misc. Operating Expenses 120,659 161,416 139,696 236,701 123,842 245,157 Capital Outlay - 5,913 - 184 184 184 Operating Subtotal 190,495 276,218 209,319 376,021 228, 298 383, 695 Division Total $1,208,894 $1,327,247 $2,515,604 $1,314,914 $1,167,191 $1,367,285 ABOUT
The Planning Division assists the development community and homeowners with processing land use applications and ensuring compliance with zoning and conditions of approval through plan reviews and field inspections. It is the City’s goal to process all land use applications in a timely manner. Code Compliance is conducted within the Planning Division and enforces City regulations on signs, graffiti, businesses, noise, housing, vegetation management, Stormwater pollution, vehicle abatement, and other topics.
PLANNING
Development Services Department
Organization Number: 301030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - - Retirement Benefits - - - - - - Misc. Personnel Expenses - - - - - - Personnel Subtotal - - - - - - Operating
Professional/Contract Services 1,082,018 1,054,710 1,392,776 953,000 803,000 778, 000 Supplies 290 1,287 1,569 1,600 1, 600 1, 600 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 3,010 - 3,902 4,906 4, 906 4, 906 Misc. Operating Expenses (0) 1 0 1,550 1,402 500 Capital Outlay - - - - - - Operating Subtotal 1,085,318 1,055,998 1,398,247 961,056 810,908 785,006 Division Total $1,085,318 $1,055,998 $1,398,247 $961,056 $810,908 $785,006 ABOUT
The Building and Safety Inspection Division provides assistance and information on construction code requirements to developers and homeowners through telephone and counter contacts; plan check review; building permit issuance; and structural, electrical, plumbing and mechanical inspections. The City's Building and Safety Inspection services are provided through a contract with the EsGil Corporation.
BUILDING & SAFETY INSPECTION
Development Services Department
Organization Number: 303030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $630,746 $696,080 $749,087 $696,016 $696,016 $679,273 Health Benefits 58,700 69,400 71,783 72,418 72,418 80,125 Retirement Benefits 121,892 155,335 1,211,053 105,427 105,427 62, 707 Misc. Personnel Expenses 30,102 30,499 28,588 28,329 28,329 29,439 Personnel Subtotal 841,441 951,314 2,060,511 902,190 902,190 851,544 Operating
Professional/Contract Services 3,856 3,937 4,089 4,900 4, 700 5, 800 Supplies 855 722 923 2,730 2,730 2, 730 Utilities - - - - - - Asset Management (Maintenance) 900 - 15 300 300 300 Asset Management (Replacement) 13,540 - 7,617 8,126 8, 126 8, 126 Misc. Operating Expenses 9,625 6,808 11,437 11,004 9,961 6, 032 Capital Outlay 12,000 12,000 12,000 12,000 12,000 12,000 Operating Subtotal 40,777 23,467 36,081 39,060 37,818 34,988 Division Total $882,218 $974,781 $2,096,592 $941,250 $940,007 $886,532 ABOUT
The Capital Projects Engineering Division develops the short and long term Capital Improvment Projects Program. Staff oversees design, construction administration, and inspection services for capital improvement projects. This Division also performs special studies and provides engineering support for projects in other departments such as Community Services and Public Works.
CAPITAL PROJECTS ENGINEERING
Development Services Department
Organization Number: 304030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $383,082 $395,219 $322,225 $355,661 $355,661 $411,147 Health Benefits 60,768 62,236 61,470 76,705 76,705 77,644 Retirement Benefits 132,930 153,220 1,210,729 78,040 78,040 59,943 Misc. Personnel Expenses 33,255 37,777 33,745 30,103 30,103 36,153 Personnel Subtotal 610,034 648,452 1,628,169 540,509 540,509 584,887 Operating
Professional/Contract Services 40,153 24,533 29,029 43,900 43,700 43,900 Supplies 952 717 1,119 2,730 2, 730 2, 730 Utilities - - - - - - Asset Management (Maintenance) - - 15 300 300 300 Asset Management (Replacement) 5,150 - 4,475 5,502 5, 502 6, 209 Misc. Operating Expenses 3,915 4,259 4,188 7,523 6, 528 6, 310 Capital Outlay - - - - - - Operating Subtotal 50,169 29,509 38,826 59,955 58,760 59,449 Division Total $660,203 $677,961 $1,666,995 $600,464 $599,269 $644,336 ABOUT
The Land Development Engineering Division assists the private development community and homeowners with processing grading permits, improvement plans, and addressing other engineering matters in a timely manner while ensuring compliance with City standards and specific conditions of approval.
LAND DEVELOPMENT ENGINEERING
Development Services Department
Organization Number: 305030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $107,481 $89,089 $94,061 $83,571 $83,571 $125,990 Health Benefits 48,195 50,979 53,004 54,761 54,761 59,352 Retirement Benefits 88,536 101,317 728,784 73,479 73,479 38,303 Misc. Personnel Expenses 19,140 21,441 20,109 19,835 19,835 20,778 Personnel Subtotal 263,352 262,826 895,958 231,646 231, 646 244, 423 Operating
Professional/Contract Services 777 979 1,394 2,668 1, 975 2, 668 Supplies 668 1,003 933 2,775 2,775 2, 775 Utilities 1,368 1,368 1,261 1,404 1, 404 1, 404 Asset Management (Maintenance) 1,262 - 11,592 426 426 426 Asset Management (Replacement) 8,600 - 15,908 16,752 16,752 14,912 Misc. Operating Expenses 16,105 10,354 10,978 16,235 16,235 23,381 Capital Outlay - - - - - - Operating Subtotal 28,779 13,703 42,066 40,260 39,567 45,566 Division Total $292,131 $276,529 $938,023 $271,906 $271,213 $289,989 ABOUT
The Engineering Inspection Division is responsible for inspection of infrastructure and other site improvements (other than buildings) for private and public projects to ensure they meet City codes and plan specifications, and meet State requirements to prevent stormwater pollution.
ENGINEERING INSPECTION
Development Services Department
Organization Number: 306030
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $43,878 $44,049 $52,009 $49,022 $49,022 $38,882 Health Benefits - - - - - - Retirement Benefits - - - - - - Misc. Personnel Expenses - - - - - - Personnel Subtotal 43,878 44,049 52,009 49,022 49,022 38,882 Operating
Professional/Contract Services 192,382 61,587 52,094 161,150 238,280 181,150 Supplies 30 - 59 960 230 960 Utilities - - - - - - Asset Management (Maintenance) - - - 490 490 490 Asset Management (Replacement) 1,990 - 650 782 782 782 Misc. Operating Expenses - - 469 1,140 1,140 1, 140 Capital Outlay - - - - - - Operating Subtotal 194,402 61,587 53,272 164,522 240,922 184,522 Division Total $238,281 $105,637 $105,281 $213,544 $289,944 $223,404 ABOUT
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation planning issues. Staff oversees the operation and maintenance of the City’s computerized traffic signal system and reviews all work area traffic control designs and traffic impact reports for land development projects. Most traffic engineering work is done by a consultant.
TRAFFIC ENGINEERING
Development Services Department
Organization Number: 307040
Fund Number: 1000
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June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - - Retirement Benefits - - - - - - Misc. Personnel Expenses - - - - - - Personnel Subtotal - - - - - - Operating
Professional/Contract Services 384,229 396,246 1,453,032 835,531 913,848 2, 228,643 Supplies - - - 200 200 200 Utilities - - - - - - Asset Management (Maintenance) - - - - - - Asset Management (Replacement) - - - - - - Misc. Operating Expenses 14,230 14,984 18,176 23,650 19,316 19,316 Capital Outlay - - - - - - Operating Subtotal 398,459 411,230 1,471,208 859,381 933,364 2,248, 159 Division Total $398,459 $411,230 $1,471,208 $859,381 $933,364 $2,248,159 ABOUT
The Stormwater Management Division is responsible for preserving, protecting, and improving the waters of the U.S. within the City boundaries. Staff maintains compliance with the National Pollutant Discharge Elimination System Permit by reducing or preventing the discharge of pollutants to the storm drain system and performing required inspections, monitoring and annual reporting. Most inspection, monitoring and reporting work is completed by a consultant.
STORMWATER MANAGEMENT
Development Services Department
Organization Number: 308040
Fund Number: 1000
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June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 38,610 49,884 53,360 191,000 106,010 191,300 Supplies - - - - - -
Utilities - - - - - -
Asset Management (Maintenance) - - - - - -
Asset Management (Replacement) - - - - - -
Misc. Operating Expenses - 272 - 800 800 800
Capital Outlay - - - - - -
Operating Subtotal 38,610 50,156 53,360 191,800 106,810 192,100 Division Total $38,610 $50,156 $53,360 $191,800 $106,810 $192,100 General Fund $8,899 $3,740 $539 $30,400 $30,400 $30,400 Housing Authority Fund $29,711 $46,415 $52,821 $161,400 $76,410 $161,700 ABOUT
The Housing Authority and Programs Division supports the Poway Housing Authority. Staff work to provide the community with a variety of housing options, including high quality, multi-family and single-family homes affordable to low- and moderate-income households. This Division monitors existing affordable housing developments, assets and facilities with care and attention to resident and community needs. Additionally, staff works with non-profit housing developers to build new quality affordable housing developments for the community.
HOUSING AUTHORITY & PROGRAMS
Development Services Department
Organization Number: 30901003 | 310080 | 309030
Fund Number: 1000 | 1000 | 2900
City of Poway
FY 2023-24 Operating Budget
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June 13, 2023, Item #9
PUBLIC WORKS
CITY OF POWAY
DEPARTMENT
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June 13, 2023, Item #9
Director of Public
Works
Maintenance
Operations
Assistant Director
of Public Works for
Maintenance
Operations
PUBLIC WORKS
DEPARTMENT
Total FTEs: 89.0
CITY OF POWAY
Principal Civil
Engineer - Utilities
Utilities
Assistant Director
of Public Works for
Utilities
See "Public Works Department -
Maintenance Operations" Page
See "Public Works Department -
Utilities" Page
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June 13, 2023, Item #9
Senior
Management
Analyst
Administration
Facilities
Maintenance/
LMDs
Assistant Director
of Public Works for
Maintenance
Operations
Senior
Administrative
Assistant
(Confidential)
Administrative
Assistant III
Administrative
Assistant III
Parks Maintenance
Supervisor
Parks & Trails
Area Manager
Contract
Specialist/
Inspector
Facilities
Maintenance &
Special Districts
Supervisor
PUBLIC WORKS DEPARTMENT -
MAINTENANCE OPERATIONS
CITY OF POWAY
Senior
Management
Analyst
1 Senior Facilities
Maintenance
Technician
2 Park & Trail
Maintenance
Parks Maintenance
Supervisor
Facilities
Maintenance
Technician II
Contract
Specialist/
Inspector
Parks Maintenance
Crew Leader
Parks Maintenance
Worker II
Parks Maintenance
Worker II
Parks Maintenance
Worker II
Parks Maintenance
Worker II
3 Parks Maintenance
Worker I
Parks Maintenance
Worker II
Parks Maintenance
Worker I
Parks Maintenance
Worker I
Parks Maintenance
Worker I
Parks Maintenance
Worker I
(.50)
Public Works
Operations
Manager
Street
Maintenance
Stormwater &
Flood ControlConstruction
Maintenance
Supervisor
Construction
Maintenance Crew
Leader
Construction
Maintenance Crew
Leader
Construction
Maintenance
Worker II
4 Construction
Maintenance
Worker II
4 Construction
Maintenance
Worker II
4 Construction
Maintenance
Worker II
4 Construction
Maintenance
Worker I
Construction
Maintenance
Worker I
Construction
Maintenance
Supervisor
Construction
Maintenance Crew
Leader
Stormwater
Maintenance &
Construction
Worker II
Stormwater
Maintenance &
Construction
Worker II
5 Stormwater
Maintenance &
Construction
Worker II
5 Stormwater
Maintenance &
Construction
Worker I
Vehicle &
Equipment
Maintenance
Fleet Maintenance
Supervisor
Senior Equipment
Mechanic
6 Senior Equipment
Mechanic
6 Warehouse
Associate
1 Position underfilled at the Management Analyst level.2 Position underfilled at the Facilities Maintenance Technician I level.3 Position underfilled at the Parks Maintenance Worker I level.4 Position underfilled at the Construction Maintenance Worker I level.5 Position underfilled at the Stormwater Maintenance & Construction Worker I level.6 Position underfilled at the Equipment Mechanic level.
Parks Maintenance
Worker I
(.50)
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June 13, 2023, Item #9
Administration
Utilities
Administrator
Senior
Management
Analyst
1 Senior
Administrative
Assistant
PUBLIC WORKS DEPARTMENT -
UTILITIES
CITY OF POWAY
Water
Transmission &
Distribution
Utility Systems
Operations &
Maintenance
Assistant Director
of Public Works for
Utilities
Water Utilities
Distribution
Supervisor
Water Utilities
Crew Leader
Water Utilities
Crew Leader
Cross Connection
Specialist
Water Utilities
Worker II
Water Utilities
Worker II
Water Utilities
Worker II
2 Water Utilities
Worker I
Water Utilities
Worker I
Water Utilities
Worker I
Water Utilities
Worker I
Wastewater
Collection
Wastewater
Utilities
Supervisor
Wastewater
Utilities Crew
Leader
Wastewater
Utilities Crew
Leader
Wastewater
Utilities Worker I
Wastewater
Utilities Worker II
Wastewater
Utilities Worker I
Wastewater
Utilities Worker II
Water Supply
Treatment &
Storage
Water Treatment
Plant Manager
Water Treatment
Plant Lead
Operator
3 Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
4 Water Treatment
Plant Operator III
4 Water Treatment
Plant Operator III
5 Water Treatment
Plant Operator III
5 Utility Systems
Supervisor
Senior Utility
Systems
Mechanic
7 Senior Electrical,
Instrumentation, &
Controls
Technician
Utility Systems
Mechanic
Utility Systems
Mechanic
Utility Systems
Mechanic Crew
Leader
6 1
Position underfilled at the Management Analyst level.2
Position underfilled at the Water Utilities Worker I level.3 Position underfilled at the Water Treatment Plant Operator III level.4 Position underfilled at the Water Treatment Plant Operator II level.5 Position underfilled at the Water Treatment Plant Operator I level.9 Position underfilled at the Senior Utility Systems Mechanic level.7 Position underfilled at the Utility Systems Mechanic level.
Cross Connection
Specialist
SCADA, Electrical,
Instrumentation &
Controls
Supervisor
Senior Electrical,
Instrumentation, &
Controls
Technician
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $6,030,020 $6,159,747 $6,789,883 $6,799,954 $6,887,594 $7,263,139 Health Benefits 986,820 981,253 1,082,109 1,225,569 1,225,569 1,267, 535 Retirement Benefits 2,686,462 2,408,533 8,613,026 1,705,037 1,705,037 943,117 Misc. Personnel Expenses 472,541 566,021 554,298 562,010 562,010 592,118 Personnel Subtotal 10,175,844 10,115,554 17,039,317 10,292,570 10,380,210 10,065,909 Operating
Professional/Contract Services 2,268,645 2,991,986 2,943,300 3,753,177 4,004,038 4,403,083 Supplies 931,845 961,577 956,563 1,543,656 1,811,867 1,715,740 Utilities 1,361,488 1,516,656 1,632,561 1,974,215 1,856,160 2,126,540 Water Supply 14,330,397 16,258,607 16,300,168 17,909,922 16,068,217 19,018,192 Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5,085,993 Asset Management (Maintenance) 3,332,590 4,286,295 2,809,151 3,316,549 3,763,424 3,585,955 Asset Management (Replacement) 905,440 - 780,250 865,092 865,092 1,121,686 Misc. Operating Expenses 1,406,505 1,476,190 1,925,221 1,946,441 1,962,949 2,028,323 Capital Outlay 318,449 487,190 518,578 898,180 951,095 827,202 Operating Subtotal 29,596,041 32,087,258 32,606,515 37,151,214 36,226,824 39,912,712 Department Total $39,771,885 $42,202,812 $49,645,832 $47,443,784 $46,607,034 $49,978,621 Department Summary
Organization Number: 40xxxx | 41xxxx | 42xxxx
Fund Number: 1000 | 2110 | 2310 | 2590 | 26xx | 27xx | 5100 | 5200 | 6110
PUBLIC WORKS DEPARTMENT
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Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $392,650 $357,510 $419,318 $326,250 $326,250 $356,161 Health Benefits 49,241 45,456 47,970 45,764 45,764 47,292 Retirement Benefits 130,987 148,582 1,120,275 125,260 125,260 60,846 Misc. Personnel Expenses 26,187 28,686 22,987 21,347 21,347 22,491 Personnel Subtotal 599,064 580,234 1,610,550 518,621 518,621 486,790 Operating
Professional/Contract Services 4,074 4,239 2,781 5,557 5,557 86,109 Supplies 12,309 11,203 17,034 7,964 7,964 9,589
Utilities 25,207 27,175 28,961 35,178 35,178 38,422 Asset Management (Maintenance) - 176 - 500 500 500 Asset Management (Replacement) 39,780 - 35,387 35,575 35,575 39,783 Misc. Operating Expenses 10,148 11,969 15,581 15,337 15,337 28,388 Capital Outlay - 2,880 - - - -
Operating Subtotal 91,518 57,641 99,744 100,111 100,111 202,791 Division Total $690,581 $637,876 $1,710,293 $618,732 $618,732 $689,581 ABOUT
The Office of the Director oversees and coordinates 13 functional areas to ensure reliable operation and maintenance of public infrastructure to protect public health and safety. The Department is responsible for compliance with State and Federal regulations for water treatment, water distribution, wastewater, reclaimed water, stormwater, flood control, solid waste, household hazardous waste, and fleet operations. Additional functions include maintenance of streets, medians, sidewalks and signage; parks, trails and open space; urban forestry; traffic signals and street lights; public facilities; and administration of special districts. The Director's Office ensures Department preparedness for emergency events, including wildfires, earthquakes, and severe weather.
DIRECTOR OF PUBLIC WORKS
Public Works Department
Organization Number: 400060
Fund Number: 1000
City of Poway
FY 2023-24 Operating Budget
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Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $835,644 $976,631 $1,001,923 $1,071,633 $1,071,633 $1,223,968 Health Benefits 119,488 121,101 137,780 170,357 170,357 169,245 Retirement Benefits 224,786 319,962 365,919 227,934 227,934 149,875 Misc. Personnel Expenses 56,832 78,708 73,279 74,944 74,944 80,626 Personnel Subtotal 1,236,750 1,496,401 1,578,901 1,544,868 1,544,868 1,623,714 Operating
Professional/Contract Services 83,885 247,877 95,741 112,471 165,868 128,739 Supplies 11,163 6,674 10,222 28,868 27,468 30,075
Utilities 1,710 2,374 3,403 4,104 4,104 4,104
Asset Management (Maintenance) - 81 10,404 250,900 250,900 132,150 Asset Management (Replacement) 52,100 - 40,050 59,465 59,465 72,857 Misc. Operating Expenses 67,181 63,019 78,465 99,058 87,080 102,700 Capital Outlay - 1,336 3,000 9,277 8,802 45,560
Operating Subtotal 216,039 321,363 241,286 564,143 603,687 516,185 Division Total $1,452,789 $1,817,764 $1,820,186 $2,109,011 $2,148,555 $2,139,899 ABOUT
This Division plans work and directs activities to ensure delivery of water to residents and businesses and transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed water or discharge through the Point Loma Treatment Plant. Raw water purchased from the San Diego County Water Authority is piped to Poway's Water Treatment Plant, which delivers an average flow of 10 million gallons per day of treated water to 18 reservoirs for domestic and commercial use, landscape irrigation, and fire protection. Central to the delivery of high- quality potable water, reclaimed water, and the disposal of wastewater is a complex piping and pumping system that is operated and maintained by this Division.
UTILITY SYSTEMS OPERATION & MAINTENANCE
Public Works Department
Organization Number: 401060
Fund Number: 5100
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Personnel
Salaries $675,583 $756,606 $1,027,719 $1,052,970 $1,062,970 $1,110,246 Health Benefits 82,449 100,796 132,397 154,605 154,605 161,277 Retirement Benefits 255,679 288,434 361,046 217,657 217,657 124,605 Misc. Personnel Expenses 44,939 52,900 73,344 72,820 72,820 77,855 Personnel Subtotal 1,058,648 1,198,736 1,594,505 1,498,052 1,508,052 1,473,983 Operating
Professional/Contract Services 342,311 458,445 411,924 589,750 612,906 649,069 Supplies 339,268 362,956 271,678 768,790 985,592 878,865 Utilities 495,660 518,376 548,667 771,682 773,627 871,491 Water Supply 13,223,206 15,092,206 15,214,189 16,457,654 14,615,949 17,578,388 Asset Management (Maintenance) 311,888 343,996 354,703 850,760 1,050,446 1,006,875 Asset Management (Replacement) 113,080 - 70,210 97,733 97,733 110,285 Misc. Operating Expenses 140,880 154,266 486,057 224,779 219,427 246,560 Capital Outlay 28,815 65,240 17,585 7,500 126,850 7,500 Operating Subtotal 14,995,108 16,995,487 17,375,011 19,768,648 18,482,529 21,349,033 Division Total $16,053,756 $18,194,223 $18,969,517 $21,266,700 $19,990,581 $22,823,016 ABOUT
This Division plans for and acquires water supplies; maximizes the water storage capabilities of Lake Poway and the City's reservoir system; treats raw water to ensure potable water quality that meets or exceeds regulatory requirements; and ensures the availability of high-quality water during normal and high-demand times. The Division must meet comprehensive regulatory reporting requirements for State, Federal and local agencies.
WATER SUPPLY, TREATMENT & STORAGE
Public Works Department
Organization Number: 402060
Fund Number: 5100
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Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $604,910 $774,548 $776,896 $812,913 $812,913 $851,290 Health Benefits 133,575 139,754 137,755 174,582 174,582 176, 080 Retirement Benefits 739,722 325,358 2,377,430 201,688 201,688 107,621 Misc. Personnel Expenses 52,186 74,145 68,228 69,649 69,649 72, 534 Personnel Subtotal 1,530,392 1,313,805 3,360,310 1,258,832 1,258,832 1,207,525 Operating
Professional/Contract Services 18,941 67,256 79,254 97,705 97,749 81, 560 Supplies 20,460 38,390 31,947 26,535 41,860 28, 120 Utilities 7,468 17,372 18,267 14,143 14,143 15, 013 Asset Management (Maintenance) 111,249 150,087 165,925 149,258 249,258 175, 720 Asset Management (Replacement) 72,320 - 62,645 71,609 71,609 94, 268 Misc. Operating Expenses 120,794 121,684 138,206 199,702 200,854 137, 855 Capital Outlay 154,351 167,749 156,316 317,230 236,141 207, 246 Operating Subtotal 505,582 562,538 652,560 876,182 911,614 739,782 Division Total $2,035,975 $1,876,344 $4,012,869 $2,135,014 $2,170,446 $1,947,307 ABOUT
The Water Transmission and Distribution Division ensures reliable delivery of high-quality water. The Division is responsible for the maintenance and repair of the water mains, pipes and appurtenances that deliver water to residents and businesses. This system consists of 317 miles of water system piping, 1,468 air-release and blow-off assemblies, 2,898 fire hydrants, 7,296 valves, and over 14,000 water meters. The City has a proactive Cross-Connection Program to identify potential contamination points, ensuring backflow protection and all backflow devices (2,046 total/ 189 City owned) in the potable water system meet testing requirements annually.
WATER TRANSMISSION & DISTRIBUTION
Public Works Department
Organization Number: 402560
Fund Number: 5100
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Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 5,532 126,269 30,054 65,940 65,940 79, 915 Supplies 40,834 17,115 17,663 40,570 55,060 41, 400 Utilities 60,931 59,836 59,855 83,935 83,935 91, 845 Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5, 085,993 Asset Management (Maintenance) 59,780 50,249 46,548 141,350 141,350 166, 250 Asset Management (Replacement) 9,000 - - 86,516 86,516 86,516 Misc. Operating Expenses 16,348 17,219 19,822 26,950 26,950 66, 296 Capital Outlay - - - 4,500 4,500 4,500
Operating Subtotal 4,933,105 4,379,446 4,914,665 5,393,743 5,408,233 5,622,715 Division Total $4,933,105 $4,379,446 $4,914,665 $5,393,743 $5,408,233 $5,622,715 ABOUT
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 200 million gallons of wastewater annually, and contract costs for the transmission, treatment, and disposal of nearly one billion gallons of wastewater by the City of San Diego. The City of Poway participates in the San Diego Metro Wastewater Joint Powers Authority with 12 other cities and special districts in San Diego County for wastewater treatment and shared use of the City of San Diego’s regional wastewater infrastructure.
WASTEWATER PUMPING & DISPOSAL
Public Works Department
Organization Number: 403070
Fund Number: 5200
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $503,070 $545,849 $588,579 $552,547 $552,547 $594,161 Health Benefits 79,868 78,336 83,557 85,802 85,802 97, 848 Retirement Benefits 233,348 210,339 553,194 124,837 124,837 74, 031 Misc. Personnel Expenses 41,422 48,414 45,378 45,082 45,082 47, 275 Personnel Subtotal 857,708 882,938 1,270,708 808,268 808,268 813, 315 Operating
Professional/Contract Services 48,229 31,702 42,842 73,151 73,151 74, 098 Supplies 15,504 7,704 11,739 19,455 19,990 20, 220 Utilities 1,824 1,837 2,173 3,648 3,648 3,648
Asset Management (Maintenance) 87,606 68,060 70,793 131,650 131,794 133, 400 Asset Management (Replacement) 130,840 - 161,053 69,918 69,918 179, 318 Misc. Operating Expenses 92,119 166,841 139,230 135,269 132,794 115, 085 Capital Outlay 52,154 38,992 22,523 232,118 250,590 25, 000 Operating Subtotal 428,277 315,136 450,353 665,209 681,885 550,769 Division Total $1,285,985 $1,198,074 $1,721,061 $1,473,477 $1,490,153 $1,364,084 ABOUT
The City provides wastewater collection services through 186 miles of collection pipelines, 12,290 sewer laterals, and 4,030 manholes. This Division provides ongoing preventive cleaning, maintenance, and repair of the sewerage collection system in accordance with the City's Sewer System Management Plan (SSMP), which ensures the City meets strict regulations set by the State of California. This includes emergency removal of sewer line blockages; repair and replacement of sewer laterals in the public right-of-way; and maintenance of the structural integrity of sewer mains and manholes in the collection system. The Division also administers the Fat, Oil, and Grease (FOG) Program responsible for the permitting and compliance monitoring of food establishments to minimize the discharge of grease into the sewerage system.
WASTEWATER COLLECTION & MAINTENANCE
Public Works Department
Organization Number: 403570
Fund Number: 5200
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $84,371 $91,931 $90,702 $87,284 $87,284 $92,167 Health Benefits 10,293 12,633 17,124 17,296 17,296 19, 375 Retirement Benefits 38,200 33,462 26,558 13,239 13,239 10, 066 Misc. Personnel Expenses 6,269 7,127 6,600 6,542 6,542 6,861 Personnel Subtotal 139,132 145,153 140,983 124,361 124,361 128,469 Operating
Professional/Contract Services 1,280 1,662 1,678 5,180 5,180 4,330 Supplies 195 564 85 815 815 1,650
Utilities 17,106 22,301 24,269 34,077 34,077 37, 062 Water Supply 537,404 561,087 569,444 737,603 737,603 799, 326 Asset Management (Maintenance) 1,874 15,133 1,895 23,550 23,550 25, 450 Asset Management (Replacement) 4,550 - 5,118 4,846 4,846 4,970 Misc. Operating Expenses 13,081 12,713 11,549 21,871 21,871 19, 085 Capital Outlay - 1,908 2,572 26,200 26,200 26, 600 Operating Subtotal 575,490 615,368 616,610 854,142 854,142 918,473 Division Total $714,622 $760,521 $757,593 $978,503 $978,503 $1,046,942 ABOUT
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled) water that is used for commercial landscape irrigation in the South Poway Business Park. Poway receives its reclaimed water supply from the City of San Diego’s North City Reclamation Plant. The system is comprised of 13 miles of system piping, one pumping station, one reservoir, and over 216 metered connections. The Division monitors, operates and maintains Poway’s two recycled water distribution system zones, including all site inspections and regulatory monitoring and compliance required by the State of California and County of San Diego.
RECLAIMED WATER SUPPLY & STORAGE
Public Works Department
Organization Number: 405060
Fund Number: 5100
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $493,764 $311,772 $417,994 $542,850 $542,850 $561,146 Health Benefits 60,889 49,353 53,448 65,764 65,764 72, 340 Retirement Benefits 157,551 147,401 171,007 106,219 106,219 69, 220 Misc. Personnel Expenses 32,793 35,032 40,015 40,702 40,702 42, 282 Personnel Subtotal 744,998 543,558 682,464 755,535 755,535 744,988 Operating
Professional/Contract Services 5,531 6,076 9,129 15,841 15,841 11, 078 Supplies 1,770 3,429 3,043 3,850 3,850 4,050
Utilities 34,785 36,646 41,995 45,379 45,379 50, 038 Asset Management (Maintenance) 258 381 - 900 900 900 Asset Management (Replacement) 8,750 - 6,986 6,331 6,331 9,572 Misc. Operating Expenses 25,134 25,853 30,319 35,312 35,312 40, 061 Capital Outlay - 8,639 - 28,000 28,000 1,200
Operating Subtotal 76,227 81,025 91,472 135,613 135,613 116, 899 Division Total $821,226 $624,582 $773,936 $891,148 $891,148 $861,887 ABOUT
This Division plans, oversees and administers the work of street maintenance; stormwater and flood control; warehouse operations; vehicle and equipment maintenance; parks, trails and open space; urban forestry; traffic signals and street lights; public facilities; and administration of special districts. The division protects public health and safety and ensures regulatory compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
MAINTENANCE & OPERATIONS
Public Works Department
Organization Number: 410060
Fund Number: 5100
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $544,204 $520,713 $547,235 $580,675 $580,675 $603,220 Health Benefits 95,762 95,922 110,253 130,178 130,178 106,788 Retirement Benefits 153,738 175,441 167,307 99,777 99,777 66,608 Misc. Personnel Expenses 50,745 58,061 53,866 53,758 53,758 57,456 Personnel Subtotal 844,449 850,137 878,661 864,388 864, 388 834, 072 Operating
Professional/Contract Services 83,548 122,685 170,248 220,976 230,321 258,677 Supplies 54,020 48,202 71,398 68,600 91,878 73,600 Utilities 2,307 1,740 1,445 2,093 2, 093 2, 193 Asset Management (Maintenance) 2,222,268 3,038,648 1,457,481 789,847 833,228 829, 029 Asset Management (Replacement) 142,660 - 119,377 128,516 128,516 136,888 Misc. Operating Expenses 152,701 154,807 189,762 224,915 229,525 204,227 Capital Outlay - 41,090 12,496 52,121 28,239 158,951 Operating Subtotal 2,657,504 3,407,172 2,022,208 1,487,068 1,543,800 1,663,565 Division Total $3,501,953 $4,257,309 $2,900,869 $2,351,456 $2,408,188 $2,497,637 ABOUT
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient movement of pedestrians, traffic, goods and emergency services at all times, including special events and emergency situations such as storm, flood and fire. The Division is responsible for the maintenance and repair of the City's 165 miles of roads and right- of-ways, sidewalks, regulatory signs, street trees, and removing graffiti from areas visible from the right-of-way.
STREETS MAINTENANCE
Public Works Department
Organization Number: 411040
Fund Number: 2110
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $394,484 $340,975 $396,374 $359,259 $436,899 $357,433 Health Benefits 76,666 76,217 93,274 94,647 94,647 79,267 Retirement Benefits 155,112 159,729 194,874 132,213 132,213 54,298 Misc. Personnel Expenses 34,833 38,953 36,746 36,510 36,510 37,616 Personnel Subtotal 661,094 615,874 721,268 622,629 700, 269 528, 614 Operating
Professional/Contract Services 76,245 113,412 141,070 122,555 132,866 169,022 Supplies 26,370 35,353 34,070 40,800 39,800 34,125 Utilities 1,368 1,350 1,711 1,368 1, 368 1, 368 Asset Management (Maintenance) 14,228 13,100 1,764 16,500 16,500 16,500 Asset Management (Replacement) 123,090 - 98,357 116,836 116,836 172,691 Misc. Operating Expenses 208,366 110,594 143,044 207,921 207,618 202,272 Capital Outlay - 24,517 109,425 41,450 41,450 - Operating Subtotal 449,668 298,326 529,441 547,430 556, 438 595, 978 Division Total $1,110,762 $914,200 $1,250,709 $1,170,059 $1,256,707 $1,124,592 ABOUT
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and conveyance systems to reduce risk of death, injury and property damage due to flooding. This Division performs annual inspections and maintains over 1,400 stormwater drain inlets, 26 channel mowing sections, 45 concrete channel sections, 12 detention basins, 44 under road box culverts, and 64 miles of pipeline to verify proper operation of all municipal structural treatment controls designed to reduce pollutant discharges to maintain regulatory compliance and comply with the National Pollutant Discharge Elimination Systems (NPDES) permit.
STORMWATER & FLOOD CONTROL
Public Works Department
Organization Number: 412040
Fund Number: 2310
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $229,912 $228,375 $206,487 $212,040 $212,040 $219,992 Health Benefits 46,093 45,264 40,695 52,602 52,602 50, 935 Retirement Benefits 136,111 101,976 289,399 87,190 87,190 38, 982 Misc. Personnel Expenses 18,207 20,780 18,562 18,941 18,941 19, 801 Personnel Subtotal 430,323 396,394 555,143 370,773 370,773 329,710 Operating
Professional/Contract Services 45,736 42,574 42,976 64,664 64,664 63, 704 Supplies 138,307 136,172 134,657 151,950 145,798 189, 225 Utilities 12,832 11,720 13,723 12,947 12,947 14, 417 Asset Management (Maintenance) 116,517 173,215 132,240 155,300 154,446 175, 500 Asset Management (Replacement) 35,950 - 25,155 23,692 23,692 43, 625 Misc. Operating Expenses 272,303 248,469 399,841 396,140 430,834 497, 280 Capital Outlay 21,253 14,760 - 26,045 24,282 42,300 Operating Subtotal 642,898 626,910 748,592 830,738 856,663 1,026, 050 Division Total $1,073,221 $1,023,304 $1,303,735 $1,201,511 $1,227,436 $1,355,760 ABOUT
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory requirements, inspections and certifications. The City's fleet and equipment inventory includes sedans, fire apparatus, sewer and water equipment, heavy-duty trucks, tractors, trailers, off-road and industrial equipment, generators, and small landscape equipment. Essential vehicle services include acquisition and disposal, preventive maintenance, repairs, regulatory compliance, provision of close to 100,000 gallons of fuel and oil supplies, and collection and disposal of hazardous waste generated by City departments.
VEHICLE & EQUIPMENT MAINTENANCE
Public Works Department
Organization Number: 413010
Fund Number: 6110
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Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $890,538 $858,758 $934,782 $876,851 $876,851 $943,854 Health Benefits 171,367 158,422 167,303 176,800 176,800 189,190 Retirement Benefits 324,927 371,877 2,352,748 291,595 291,595 139,077 Misc. Personnel Expenses 78,932 90,732 85,213 90,399 90,399 94,920 Personnel Subtotal 1,465,763 1,479,789 3,540,047 1,435,645 1,435,645 1,367,041 Operating
Professional/Contract Services 457,196 517,383 482,859 700,153 695,794 783,548 Supplies 95,261 121,286 136,329 134,975 134,975 139,175 Utilities 263,466 646,285 616,496 677,538 557,538 708,201 Asset Management (Maintenance) 20,965 23,634 24,609 17,500 17,500 18,500 Asset Management (Replacement) 143,230 - 119,436 128,613 128,613 135,402 Misc. Operating Expenses 252,037 349,099 236,277 314,612 316,772 324,001 Capital Outlay 28,010 25,840 66,816 43,739 43,739 178,345 Operating Subtotal 1,260,166 1,683,528 1,682,821 2,017,130 1,894,931 2,287,172 Division Total $2,725,929 $3,163,317 $5,222,868 $3,452,775 $3,330,575 $3,654,213 Public Works Department
Organization Number: 414040
Fund Number: 1000
This Division provides safe, clean, well-maintained, inviting, useable public parks, trails and green spaces to support quality programming and enhance the enjoyment for all residents and visitors. The Division provides full-service maintenance for parks and public restrooms, certain vacant City properties, sports courts and fields, trails, and open space. The Division also performs mandated playground inspections, administers the City's pesticide program, and supports landscape maintenance at City Hall.
PARKS, TRAILS & LANDSCAPE MAINTENANCE
ABOUT
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $183,665 $169,372 $175,478 $137,873 $137,873 $161,867 Health Benefits 54,058 49,635 50,142 46,674 46,674 86, 143 Retirement Benefits 98,796 88,735 584,589 40,765 40,765 32, 046 Misc. Personnel Expenses 22,943 25,727 23,771 24,995 24,995 25, 734 Personnel Subtotal 359,462 333,468 833,979 250,307 250,307 305,790 Operating
Professional/Contract Services 366,496 554,139 697,734 750,079 797,002 1, 044,391 Supplies 127,050 144,005 178,042 186,334 192,667 204, 846 Utilities 1,406 1,542 6,288 1,635 1,635 1,803
Asset Management (Maintenance) 164,878 207,340 239,563 357,253 357,253 470, 966 Asset Management (Replacement) 25,050 - 31,731 31,727 31,727 31, 014 Misc. Operating Expenses 25,679 24,677 21,691 32,390 26,390 32, 618 Capital Outlay 679 11,580 90,695 - - -
Operating Subtotal 711,238 943,283 1,265,745 1,359,418 1,406,674 1,785,638 Division Total $1,070,700 $1,276,752 $2,099,724 $1,609,725 $1,656,981 $2,091,428 ABOUT
The Division provides contract and in-house repair, maintenance, and janitorial functions for all City buildings and structures including 75 buildings ranging in size from 200 to 60,000 square feet; appurtenances such as electronic gates; fire extinguishers; fire sprinkler systems; exterior parking lot light; and security and fire monitoring systems.
FACILITIES MAINTENANCE
Public Works Department
Organization Number: 415010
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $197,226 $226,709 $206,396 $186,809 $186,809 $187,634 Health Benefits 7,073 8,363 10,412 10,498 10,498 11,755 Retirement Benefits 37,507 37,236 48,681 36,663 36,663 15,842 Misc. Personnel Expenses 6,254 6,758 6,309 6,321 6, 321 6, 667 Personnel Subtotal 248,060 279,066 271,798 240,291 240, 291 221, 898 Operating
Professional/Contract Services 729,643 698,267 735,010 929,155 1,041,200 968, 843 Supplies 49,334 28,521 38,655 64,150 64,150 60,800 Utilities 435,416 168,102 265,309 286,488 286,488 286,935 Water Supply 569,787 605,314 516,536 714,665 714,665 640,478 Asset Management (Maintenance) 221,078 202,192 303,226 431,281 535,800 434,215 Asset Management (Replacement) 5,040 - 4,746 3,715 3, 715 4, 496 Misc. Operating Expenses 9,736 14,979 15,378 12,185 12,185 11,895 Capital Outlay 33,187 82,660 37,149 110,000 132,302 130,000 Operating Subtotal 2,053,221 1,800,035 1,916,007 2,551,639 2,790,504 2,537,663 Division Total $2,301,280 $2,079,101 $2,187,805 $2,791,930 $3,030,796 $2,759,561 Landscape Maintenance District Funds $1,411,519 $1,413,022 $1,355,474 $1,760,404 $1,872,450 $1,715,498 Lighting District Fund $889,761 $666,079 $832,332 $1,031,525 $1,158,346 $1,044,063 ABOUT
This Division is responsible for the maintenance, operation and contract administration of 188 acres of landscape; 42 acres of open space; over 3,000 streetlights; traffic signals at 57 intersections; lighted street signs; and 25 flashing beacons within the boundaries of the Special Districts. The Division administers 11 Special Districts and provides engineering services; contract inspection and supervision of contractual work; administrative support; coordination of in-house repairs as needed; and staff assistance to property owners, developers, civic associations, and the general public in matters relating to the Special Districts.
SPECIAL DISTRICTS
Public Works Department
Organization Number: 420140 | 421040 | 421140 | 421240| 423040 | 424040 | 424140 Fund Number: 2590 | 26xx | 27xx
425040 | 425140 | 426040 | 430050
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FIRE
CITY OF POWAY
DEPARTMENT
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Fire Chief
Fire
SuppressionFire Prevention
Deputy Fire Chief
Senior
Management
Analyst
Senior Fire Safety
Inspector
Senior
Administrative
Assistant
(Confidential)
Deputy Fire
Marshal
Fire Battalion Chief
(Training & Safety)
FIRE
DEPARTMENT
Total FTEs: 58.00
CITY OF POWAY
Fire Battalion Chief
(Operations & EMS)
Fire Battalion Chief
(Logistics &
Support)
Fire Captains/
Paramedics
(12)
Fire Engineers/
Paramedics
(12)
Firefighters/
Paramedics
(24)Fire Safety
Inspector
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $7,228,452 $7,965,808 $8,348,956 $8,010,481 $8,288,318 $8,894,652 Health Benefits 915,169 867,126 913,152 992,975 992,975 1,225,071 Retirement Benefits 2,058,743 2,308,627 15,698,105 1,620,756 1,620,756 1,425,642 Misc. Personnel Expenses 394,817 453,531 428,156 177,224 177,224 457,571 Personnel Subtotal 10,597,182 11,595,092 25,388,369 10,801,436 11,079,273 12,002,936 Operating
Professional/Contract Services 531,922 569,174 646,273 671,988 756,683 815,298 Supplies 251,402 268,634 253,923 350,980 368,622 360,438 Utilities 146,583 160,418 182,516 165,575 209,426 211,127 Asset Management (Maintenance) 56,840 53,782 69,800 79,240 104,719 94,867 Asset Management (Replacement) 547,920 - 582,303 548,422 548,422 685,252 Misc. Operating Expenses 483,616 465,810 564,453 659,989 663,800 636,103 Capital Outlay 541,057 181,313 71,498 149,696 272,058 518,956 Operating Subtotal 2,559,341 1,699,131 2,370,767 2,625,890 2,923,730 3,322,041 Department Total $13,156,522 $13,294,223 $27,759,135 $13,427,326 $14,003,003 $15,324,977 Department Summary
Organization Number: 50xxxx
Fund Number: 1000
FIRE DEPARTMENT
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $357,133 $357,582 $420,678 $351,561 $351,692 $548,247 Health Benefits 29,420 29,459 33,441 36,469 36,469 60, 775 Retirement Benefits 123,480 128,765 1,012,625 66,728 66,728 124, 301 Misc. Personnel Expenses 20,173 23,568 22,580 21,492 21,492 31, 523 Personnel Subtotal 530,207 539,373 1,489,324 476,250 476,381 764, 846 Operating
Professional/Contract Services 13,707 9,726 10,113 12,550 12,550 14, 656 Supplies 8,672 6,275 7,234 10,100 8,667 9,100
Utilities 5,866 18,204 10,658 - - -
Asset Management (Maintenance) 62 - 613 500 980 864 Asset Management (Replacement) 11,700 - 16,737 17,496 17,496 23, 288 Misc. Operating Expenses 26,982 22,639 21,901 21,349 18,740 22, 134 Capital Outlay - 194 70 500 - 500
Operating Subtotal 66,989 57,037 67,326 62,495 58,433 70, 542 Division Total $597,196 $596,410 $1,556,650 $538,745 $534,814 $835,388 ABOUT
Fire Department
Organization Number: 500050
Fund Number: 1000
FIRE ADMINISTRATION
The Fire Administration Division is responsible for providing overall administration, direction, and operational planning and management for the Fire Department including budget development and management, personnel recruitment, citywide emergency planning and incident management.
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $6,563,473 $7,259,382 $7,674,786 $7,345,358 $7,624,564 $8,063,593 Health Benefits 850,354 800,699 849,600 909,420 909,420 1, 113,087 Retirement Benefits 1,835,701 2,060,638 14,111,246 1,494,300 1,494,300 1,267,531 Misc. Personnel Expenses 354,757 406,602 386,268 134,664 134,664 410, 251 Personnel Subtotal 9,604,285 10,527,321 23,021,900 9,883,742 10,162,948 10,854,462 Operating
Professional/Contract Services 392,168 388,370 412,301 434,290 407,240 461, 764 Supplies 102,446 103,605 79,107 162,880 184,491 165, 985 Utilities 132,485 135,372 159,586 155,085 199,801 200, 637 Asset Management (Maintenance) 37,678 35,764 52,822 58,340 83,339 69, 383 Asset Management (Replacement) 393,850 - 434,320 417,299 417,299 551, 695 Misc. Operating Expenses 382,935 377,743 459,717 527,040 530,261 520, 469 Capital Outlay 526,049 170,370 61,161 135,571 241,288 318, 363 Operating Subtotal 1,967,611 1,211,223 1,659,013 1,890,505 2,063,718 2,288,296 Division Total $11,571,896 $11,738,543 $24,680,914 $11,774,247 $12,226,667 $13,142,758 ABOUT
The Fire Suppression Division is responsible for the delivery of emergency and non-emergency services including fire suppression, rescue, emergency medical, hazardous materials responses, and public assistance. The Division deploys one chief officer and 16 firefighters each day from three fire stations that staff one fire battalion chief, three fire engines, one ladder truck, and two ambulances. The Division is responsible for the coordination of maintenance and repair on all facilities, apparatus, and equipment. The Fire Battalion Chiefs are responsible for emergency incident management, personnel training, firefighter health and safety, and emergency technology.
FIRE SUPPRESSION
Fire Department
Organization Number: 501050
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $307,846 $348,844 $253,492 $313,562 $312,062 $282,812 Health Benefits 35,395 36,969 30,111 47,086 47,086 51,209 Retirement Benefits 99,561 119,225 574,234 59,728 59,728 33,810 Misc. Personnel Expenses 19,887 23,361 19,308 21,068 21,068 15,797 Personnel Subtotal 462,690 528,399 877,144 441,444 439, 944 383, 628 Operating
Professional/Contract Services 111,242 102,263 151,870 138,385 142,269 153,065 Supplies 162 101 1,096 2,100 220 2,300 Utilities 1,390 1,140 1,368 1,440 1, 140 1, 440 Asset Management (Maintenance) - - - - - - Asset Management (Replacement) 15,400 - 13,795 14,538 14,538 8,323 Misc. Operating Expenses 29,400 17,128 19,213 32,460 35,659 29,610 Capital Outlay - - - - - - Operating Subtotal 157,594 120,632 187,343 188,923 193, 827 194, 738 Division Total $620,284 $649,031 $1,064,487 $630,367 $633,771 $578,366 ABOUT
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education services to existing businesses, apartments, and educational, institutional and permitted facilities. This Division provides customer consultations, plan review and new construction inspections to ensure compliance with state and local fire and life safety regulations. The Deputy Fire Marshal manages the Fire Prevention Division under the supervision of the Fire Chief as the City Fire Marshal.
FIRE PREVENTION
Fire Department
Organization Number: 502050
Fund Number: 1000
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 14,806 68,816 71,989 86,763 194,624 185, 813 Supplies 140,123 158,654 166,487 175,900 175,244 183, 053 Utilities 6,842 5,702 10,904 9,050 8,485 9,050
Asset Management (Maintenance) 19,099 18,018 16,365 20,400 20,400 24, 620 Asset Management (Replacement) 126,970 - 117,450 99,089 99,089 101, 946 Misc. Operating Expenses 44,299 48,300 63,622 79,140 79,140 63, 890 Capital Outlay 15,008 10,749 10,267 13,625 30,770 200, 093 Operating Subtotal 367,147 310,238 457,085 483,967 607,752 768,465 Division Total $367,147 $310,238 $457,085 $483,967 $607,752 $768,465 ABOUT
The Paramedics Division is a budget cost center that supports Fire Suppression, Division 501050. It specifies the financial outlay and activity for emergency medical services (EMS). This Division captures equipment and training costs associated with supporting the Fire Department's pre-hospital EMS delivery system, but contains no direct personnel costs.
PARAMEDICS
Fire Department
Organization Number: 503050
Fund Number: 1000
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LAW
ENFORCEMENT
CITY OF POWAY
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Captain
Administrative
Secretary III
Admin PatrolDetectives
Lieutenant
Office Assistant
(3)
Detective Deputy
(4)
Detective Sergeant Patrol Sergeant
(4)
Patrol Deputy
(17)
LAW ENFORCEMENT SERVICES
(CONTRACT)
CITY OF POWAY
School Resource
Officer
Shared Central
Resource Traffic
Poway Criminal
Apprehension
Team
(PCAT)
Senior
Volunteers
Traffic Sergeant
Traffic Deputy
(8)
Motorcycle Deputy
(2)
Community
Services Officer
PCAT Sergeant
PCAT Deputy
(4)
Juvenile Detective
Crime Analyst
(2)
Crime Prevention
Specialist
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1--- ---- ---- ----
I I I
I I I
I I I
I , _ ____ .. , ______ ..
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 13,363,829 13,978,826 14,302,636 14,785,335 14,751,844 14,999,223 Supplies 7,686 243 4,047 10,500 8,000 11,950
Utilities 5,369 6,538 7,988 9,212 10,710 12,060
Asset Management (Maintenance) 1,290 1,008 1,050 1,500 1,500 1,500 Asset Management (Replacement) 3,980 - 16,448 16,448 16,448 16,265 Misc. Operating Expenses 121,560 108,959 133,058 112,835 117,686 99,525 Capital Outlay 8,615 - - - - 28,500
Operating Subtotal 13,512,329 14,095,574 14,465,226 14,935,830 14,906,188 15,169,023 Department Total $13,512,329 $14,095,574 $14,465,226 $14,935,830 $14,906,188 $15,169,023 Department Summary
Organization Number: 504050
Fund Number: 1000
LAW ENFORCEMENT DEPARTMENT
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2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $- $- $- $- $- $-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 13,363,829 13,978,826 14,302,636 14,785,335 14,751,844 14,999,223 Supplies 7,686 243 4,047 10,500 8,000 11,950
Utilities 5,369 6,538 7,988 9,212 10,710 12,060
Asset Management (Maintenance) 1,290 1,008 1,050 1,500 1,500 1,500 Asset Management (Replacement) 3,980 - 16,448 16,448 16,448 16, 265 Misc. Operating Expenses 121,560 108,959 133,058 112,835 117,686 99, 525 Capital Outlay 8,615 - - - - 28,500
Operating Subtotal 13,512,329 14,095,574 14,465,226 14,935,830 14,906,188 15,169,023 Division Total $13,512,329 $14,095,574 $14,465,226 $14,935,830 $14,906,188 $15,169,023 ABOUT
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement services provided by the San Diego County Sheriff's Department. These services include emergency response, crime prevention, traffic enforcement, collision reduction, investigative services, drug prevention, and education and community policing.
LAW ENFORCEMENT
Law Enforcement Department
Organization Number: 504050
Fund Number: 1000
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RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL, HOUSING
AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY
REDEVELOPMENT AGENCY OF THE CITY OF POWAY,
CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL
OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND
APPROPRIATING FUNDS
WHEREAS, the City Council of the City of Poway has considered the proposed Fiscal Year (FY) 2023-24 Operating Budget and noticed the public hearings relative to its adoption for June 13, 2023; and
WHEREAS, following duly given notice, the City Council of the City of Poway did hold such public hearing, receiving, considering and evaluating all public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: That certain documents now on file in the Office of the City Clerk of the City of Poway titled “City of Poway, California Proposed FY 2023-24 Operating Budget” (Budget), as amended if necessary, is hereby adopted as the FY 2023-24 Operating Budget for the City of Poway along with the adjustments, if any, determined by the City Council as set forth in the minutes of the Council meeting of June 13, 2023.
SECTION 2: That the estimated revenues for FY 2023-24 as shown in the Budget are hereby adopted.
SECTION 3: That the requested expenditures for FY 2023-24 as shown in the Budget are hereby appropriated to the fund, department, or division for which they are designated, and such appropriations shall not be increased except as provided herein.
SECTION 4: That the legal level of budgetary control is the fund level. Budgets may not be exceeded at the fund level without appropriate authorization by the City Council except as provided for herein.
SECTION 5: That the City Manager may delegate any of the authority provided them under this Resolution.
SECTION 6: That the City Manager is authorized to make such changes in department operating and program budget totals during FY 2023-24 as may be, from time to time, deemed desirable and necessary in order to meet the City's needs in amounts not to exceed $100,000 per adjustment.
SECTION 7: That the City Manager may authorize all transfers of funds from account to account within any department.
SECTION 8: That the City Manager may authorize transfers of funds between departments within the same fund as may be necessary.
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SECTION 9: That the C
ity Manager is authorized to continue all appropriations for encumbrances outstanding as of June 30, 2023 into FY 2023-24 as may be necessary.
SECTION 10: That the City Manager is authorized to carry forward and appropriate unencumbered balances remaining at June 30, 2023 into FY 2023-24 as may be necessary.
SECTION 11: That all appropriations in the Capital Improvement Program, Programs and grants in the operating budget remaining unspent at June 13, 2023 are hereby carried forward and appropriated to FY 2023-24 unless otherwise determined to have lapsed.
SECTION 12: That the City Manager is authorized to temporarily over -staff positions for succession planning purposes as may be necessary.
SECTION 13: That the City Manager is authorized to increase the budget for under-filled positions to the approved position level as may be necessary.
SECTION 14: That the City Manager is authorized to increase the budget for a specific purpose when there are offsetting unbudgeted revenues designated for said purpose.
SECTION 15: That the City Manager is authorized to increase the estimated budget for the City of Poway’s share of the San Diego Metro Industrial Waste Control Program and Penasquitos Sewer System based on the City’s actual share of costs.
SECTION 16: The Capital Improvement Program projects of the City of Poway are in conformance with the City of Poway Comprehensive Plan (General Plan) as governed by Section 65402 of the California Government Code.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
______________________________
Steve Vaus, Mayor
ATTEST:
____________________________________
Carrie Gallagher, CMC, City Clerk
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June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR ENDING JUNE 30, 2024
WHEREAS, the Gann initiative or Proposition 4 hereby referred to as Article XIIIB of the Constitution of the State of California, was passed by the people; WHEREAS, Article XIIIB mandated an appropriations limit on various units of government, including the City of Poway;
WHEREAS, the limit has been calculated by the Finance Department of the City of Poway using current guidelines provided by the League of California Cities; and WHEREAS, the City Council of the City of Poway desires to formally adopt that appropriations limit for the City of Poway.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: In accordance with Article XIIIB of the Constitution of the State of California, the appropriations limit for the City of Poway for Fiscal Year 2023-24 is $66,238,789.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
______________________________
Steve V
aus, May
or
ATTEST:
____________________________________
C
arri
e Gallagher, CMC, City Clerk
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June 13, 2023, Item #9
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA RE PO RT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Alan Fenstermacher , City Attorney
afenstermacher@poway .org
Alan Fenstermacher, City Attorney
[email protected]
CITY COUNCIL
Consideration of Request to Hold Rehearing on Final Map Approval for Tentative Tract Map 21-003 (McKee Orchard Subdivision); (PMC § 2.21.040) On May 30, 2023, members of the public ("Requestors") filed a request for a rehearing ("Request;" Attachment A) of the City Council's May 16, 2023 approval of the Final Map for Tentative Tract Map 21- 003, pursuant to Chapter 2.21 of the Poway Mun icipal Code ("PMC"). Rehearing and reconsideration of an action previously taken by the Council is only permitted "if there is new and different evidence not available at the previous hearing ." (PMC § 2.21.010.) The Request is required to provide any alleged new and different evidence for presentation to the City Council. (PMC § 2.21 .020.) The PMC requires that the Request be presented to the City Council within thirty (30) days where "[a]t that meeting the City Council may, at its discretion , either take no further action on the request or set the matter for another public hearing." (PMC § 2.21 .040.) Of note, the Request is also styled as an "appeal," and alleges that the Requestors have been "denied" an appeal process. However , there is no appeal procedure applicable to City Council decisions, which are final. (PMC § 2.21.010 [''The City Council's action to approve or deny is final "].) The City Council is the City's legislative and highest decision-making body, and therefore its decisions cannot be appealed to a higher body, which does not exist. For this same reason, staff is unaware of any City in the state with an appeal process for decisions made by its City Council. As stated on the record during the July 19, 2022 public hearing on Tentative Tract Map 21-003 (discussed further below), the only recourse or "appeal" available to challenge or otherwise contest any decision made by the City Council is to file a lawsuit in Superior Court.
Recommended Action:
It is recommended the City Council review the Request and determine if it contains "new and different evidence" not previously available on May 16, 2023, and based on that determination, either accept the Request for a rehearing or take no further action.
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June 13, 2023, Item #10
Discussion:
Background
On July 19, 2022, at a publicly noticed hearing, the City Council approved (1) Tentative Tract Map 21 - 003 and (2) Development Review 21-002, which collectively subdivide and allow the development of 20 single family homes on 4.77 acres, generally referred to the McKee Orchard Subdivision (the "Project"). The Project is a density bonus project, whereby providing one affordable unit restricted to a very low income level, was automatically granted 20% density bonus and other protections under state law, including unlimited waivers from development standards that would otherwise physically preclude development of the Project. (See, Cal. Gov. Code§ 65915; Bankers Hi/1150 v. City of San Diego (2022) 74 Cal. App. 5th 755, 774.) The July 19, 2022 approvals followed a predevelopment conference held at the City Council's April 6, 2021 public meeting, and a neighborhood meeting on February 22, 2022, held at City Hall.
Along with the two above-described entitlements, as part of the same July 19, 2022 action, the City Council also approved a mitigated negative declaration ("MND") prepared to analyze and mitigate the environmental impacts of the Project pursuant to the California Environmental Quality Act ("CEQA").
The MND included several technical studies, including but not limited to a biological resources report, cultural and historical resources reports, a traffic operations assessment and sight distance study, Phase II environmental assessments, a geotechnical investigation, and a drainage report. The MND was circulated for public comment from May 26, 2022 to June 15, 2022. A number of comments were received, and responses were provide as part of the final MND presented to the City Council on July 19, 2022.
As part of the CEQA process and prior to the July 19, 2022 approval, the City conducted the required consultation process with the relevant tribes, sending letters to 16 tribes . (See, page 42 of Item 4 at the July 19, 2022 City Council agenda.) The Barona Band of Mission Indians and La Pasta Band of Mission Indians responded, and requested a Native American Monitor/Consultant be present during earth moving activities . (Id.) Since the approval of the Project and subsequent issuance of a grading permit, these Tribes have had monitors on the Project site every day that such activities have occurred.
There is no appeal process available for any aspect of the City Council's approval of the Project, as is true for any City Council decision. (PMC § 2.21.010.) With respect to the July 19, 2022 approval of Tentative Tract Map 21-002 specifically, that approval was final on July 29, 2022. (PMC § 16.10.060.) NO lawsuit challenging any of the City Council's July 19, 2022 approvals was filed, and the statutes of limitations applicable for such a challenge (ranging from 30 to 90 days) are now long expired.
On May 16, 2023, the City Council approved the Final Map for the Project, which is an implementing action that allows the final subdivision map proposed by the already approved Tentative Tract Map 21-003 to be recorded . Preparation and approval of a final map for recording is largely an engineering task (see, PMC § 16.12.020), and City Council approval is required if it is determined that "the final map conforms to all of the applicable provisions of the Subdivision Map Act and the requirements of all City ordinances applicable at the time the tentative subdivision or parcel map was approved or conditionally approved, any subsequent conditions added, and any rulings made thereunder." (PMC § 16.12.030; see also, Cal. Gov. Code § 66458(a).) In other words, final maps must be approved if they substantially conform with the tentative map, and the applicant has complied with all the conditions of approval imposed thereon. In some cities, final maps are approved at the staff level. (Cal. Gov.
Code§ 66458(d).)
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June 13, 2023, Item #10
Request for Rehearing
The Request seeks a rehearing of the City Council’s above-described May 16, 2023 approval of the Final Map. This report does not summarize or analyze all portions of the Request, which is submitted to the City Council for its consideration. However, a number of important procedural considerations are highlighted below.
First, it is important to note that none of the July 19, 2022 City Co uncil approvals can be legally subject to rehearing at this time, and doing so would violate both the PMC and state law. However, the Request appears to be based on allegations regarding July 19, 2022 approvals, at least in part. For example, t he first paragraph of the Request indicates that it is based on alleged “inaccurate and inappropriate” findings in the City’s July 19, 2022 resolution approv ing Tentative Tract Map 21 -002.
Additionally, under the heading “Reasons for Appeal/ Rehearing of the Mckee Orchard Subdivision TTM 21 -003 Approval,” the Requestors cite to Chapter 17.52 of the PMC, which governs the Development Review process; the Project’s Development Review was also approved on July 19, 2022.
Finally, the Request contains allegations regarding Councilmembers that were on the City Council on July 19, 2022, but were no longer on the Council on May 16, 2023, when it took the action that is subject to this Request .
Additionally, it is important to be clear despite numerous mentions of an appeal throughout the Request, there is no appeal process for City Council decisions, nor could there be, as explained in the summary portion of this report, and the PMC itself. An appeal of a decision back to the same decision- maker is not an appeal at all, but instead a rehearing (which are only available if there is new and different evidence not previously available to the City Council). Just as the United States Supreme Court is the final decisionmaker whose rulings cannot be further appealed, so is the City Council with respect to City decisions. A writ of mandate or other legal action filed with the Superior Court is the only next step.
Setting all of the foregoing issues aside, and even assuming that every word of the Request could be properly considered by the City Council, the Request still does not appear to contain any “new or different evidence not available” at the May 16, 2023 hearing, as is required in order to hold a rehearing. (PMC § 2.21.010.) The phrase “new and different” never appears in the Request, and instead, the statements made therein all appear to relate to matters occurring and known prior to May 16, 2023 . T he only attachments or “evidence” provided with the Request are (1) emails and documents from fall 2022 regarding Councilmember Grosch’s residence, and (2) a 2021 Cultural Resources Technical report that is already in the record and included in the Project’s MND when it was approved on July 19, 2022.
The only reference in the Request to “new information” is in connection with vague allegations of an “action” and “ undisclosed agreements” occurring before “the close of sale on the purchase of the home and lot by Cornerstone. ” (Request, p. 6.) I t is not clear from the Re quest what exactly the Requestors are referring to, how it is relevant to the Final Map approval , or why (or whether) this information was not available on May 16, 2023. Further, no actual evidence supporting these statements has been provided.
Environmental Re view:
A dec
ision on whether or not to hold a rehearing on this matter is “project” subject to California Environme
ntal Quality Act (CEQA).
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Fiscal Impact:
None.
Public Notification:
The Requestors were notified of this public meeting date on June 7, 2023, and were provided with a copy of this report when it was published on line on June 8, 2023. This report was also mailed to the Requestors.
Attachments :
A. Request for Rehearing of the City Council's May 16, 2023 Approval of the Final Map for Tentative Tract Map 21-003 (McKee Orchard Subdivision)
B. Chapter 2.21 of the Poway Municipal Code
Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
A~
Chr s Ha e ·
City Manager
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June 13, 2023, Item #10
May 30, 2023
City Council
City of Poway
13325 Civic Center Drive
Poway, CA 92064
RECEIVED
MAY-- 3 0 2023
CITY OF POWAY
CITY CLERK'S OFFICE
RE: Approval of Final Map for Tentative Tract Map 21-003 (McKee Orchard Subdivision); Cornerstone Communities, Applicant (APN: 314-192-02-00) Dear City Council,
In accordance with section 2.20 and 2.21 of the Poway Municipal Code ("PMC"), we, the undersigned, write to request a rehearing and appeal the approval of the Final Map for Tentative Tract Map (TTM) 21-003 (McKee Orchard Subdivision); Cornerstone Communities, Applicant (APN: 314-192- 02-00), which relates to subdividing one vacant parcel (APN: 314-192-02-00) zoned as RS-4 that is approximately 4. 77 -acres in size to twenty separate single-family residential lots. As described below, the findings and determination in the resolution approving the TTM are both inaccurate and inappropriate for a multitude of reasons including that (i) they were reached without sufficient notice to, and input from the community which the McKee Orchard Subdivision will impact; (ii) they were reached after misapplication of the PMC with respect to development review procedures; (iii) they are inconsistent with applicable Poway zoning ordinances and definitions; and (iv) they are inconsistent with the inevitable aesthetic, economic, safety and traffic impacts that the McKee Orchard Subdivision will have on the neighborhood, its surrounding property owners and Poway residents as a whole.
Accordingly, the undersigned request that the approval be revoked until and unless the issues outlined below a re resolved to the satisfaction of Poway residents. Pursuant to PMC, any appeal of the final decision of any City officer, board, committee, commission, department director or department subordinate that is made pursuant to any provision of PMC Title 16 or 17 shall be heard by the City Council. This issue clearly falls under PMC Title 16: Tentative Map Processing (16.10). In accordance with PMC section 2.20.020.6, the Appellants are appealing the approval of Final Map for TTM 21-003 McKee Orchard Subdivision for the reasons set forth below:
Applicable PMC Sections
The following is a brief summary of the known PMC sections that are relevant and applicable to the current issue. 1
• Chapter 2.20, et seq. ("Administrative Appeals")
• Chapter 2.21, et seq. ("Rehearing")
• Chapter 16.10, et seq. ("Tentative Map Processing")
• Chapter 17.04, et seq. ("Definitions")
• Chapter 17.52, et seq. ("Development Review Procedure") • Ordinance List and Disposition Table
There may be additional relevant PMC sections, and the undersigned reserve their rights to cite to, and rely upon, additional relevant sections in the future.
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ATTACHMENT A
Relevant Background
The Subject Property
• A total of 35 cultural resources have been recorded within a 1-mile radius with one resource, CA SDl-4 606, covering the entire subject property. CA-SDl-4606 is also recorded as SDM-W-213 and has been previously recommended eligible for listing in both the California Register of Historical Resources (CRHR) and National Register of Historic Places (NRHP) under Criterion 4/D, respectively (Developer survey 2021). The city never took action. • Has endured at least 50 years of land protection based on findings. This started, at the latest, with Margaret McKee's reports in 19 71. The city provided staff support to developers months and years before ownership, while ignoring decades of historical significance.
The Sale of the Subject Property and Details Regarding the Proposed Subdivision • Property sale/ transfer of ownership was recorded 4/27/2022. The City took actions before the developer took ownership.
• April 6, 2021 a Pre-Development Meeting. Over a full year before ownership. • February 2, 2022 Neighborhood meeting with Developer. • April 19, 2022 Barona/ Las Pasta tribe waived rights to land and archeological review: only opted for on-site monitoring of developer Cornerstone. This is based on a city letter sent before ownership transfer. Tribal decisions were based on letters with the land not owned by developers. The city continued to use this decision and information as a basis for the lowest level of Tribal involvement.
• November 2022, First date of ground moving/disturbing • November 9, 2022, Ed Parada meeting with Barona. Ed Parada as a site representative has been inconsistently on site even while work occurred.
• April 21, 2023, bones found on site. Just one of many such occurrences up to and including today May 30, 2023 and likely future occurrences.
• May 2, 2023, City Council meeting: Reduced time for Public speaking-total meeting time was under 1 hour with reduced speaking time stifling public participation. The law is to ensure meeting function is not prevented, and most meetings run well over 1 hour. This was an abuse of power at the cost of community input, all to save 20 minutes. • May 10, 2023, City Safety Meeting and Council Member Leonard event report# E8525076. Yet even with his reported actions against the community and several people involved with Holly Oak, and his pending resignation, he deliberately applied his bias in voting and not recusing. The City waited until after he resigned before addressing that this was a valid concern, and this delay in action allowed a prejudiced vote.
The Approval of TTM 21-003
• The original approval with John Mullin has many potential conflicts with his painting business and opportunities for work. The abuse of the 12 month "delay" to votes has been subverted by his vacating office. This means that his business interests may have lead to a lucrative decision that coincided with his choice to vacate office.
• Mayor Vaus has received donation to both his campaign for Supervisor and his alleged "nonprofit" Carols by Candlelight from Barona
• Dave Grosch has been under investigation for voter fraud related to his residency since late 2022. • Secretary of State investigation case number 6666
• City Attorney Afan Fenstermacher and City Manager Chris Hazeltine didn't investigate even when warned by residents.
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• Dave Grosch received mail at multiple addresses during Sep-Dec 2022, several would be alternate to his government ID and whatever state that is from.
• Public records show that Dave Grosch's wife received a California Ballot despite his acknowledgement that she fully moved to Bend OR. In addition she submitted this ballot. Due to the length of time between the move and the election this means that the Grosch's didn't properly inform all agencies of their living status. This implicates Dave Grosch in aiding or performing ballot fraud.
• Dave Grosch gave ample indication to his plans on leaving the state, even going so far as to run and sit as president on his new community HOA for over 1.5 years before selling his house. • New laws prohibit or define conflicts of interest more broadly at a lower dollar threshold.
Current councilmember Brian Pepin maintains a campaign for 2024 central committee, which has received donations over this threshold from relevant, affected, and contacted tribes related to th is project.
Reasons for Appeal/Rehearing of the Mckee Orchard Subdivision TTM 21-003 Approval PMC 17 .52.010 requires that the City maintain a development review procedure in order to, among other things, (i) "maintain the public health, safety and general welfare, and property throughout the City,"; (ii) "reasonably ensure that new developments, including residential ... do not have an adverse aesthetic, health, safety or architecturally related impact upon existing adjoining properties, or the City in general;" and (iii) "ensure that the proposed development complies with all of the provisions of the zoning ordinance and the general plan." The approval of the Final Map for McKee Orchard Subdivision fails to comply with the provisions of section 17.52.010, as it fails to detail the scope of the review conducted by the City Planning Department, disclose the documents or materials reviewed, or cite the people consulted in the process. Moreover, it does not provide any reasoning or justification whatsoever for its findings, instead choosing to list them in conclusory fashion. And while it is not surprising that a process that was conducted predominantly behind closed doors would not include these items - much less note if there were any opposing views or contrary opinions - this manner of proceeding does not meet the policies and legal requirements outlined in the PMC. In order to fulfill its obligations to Poway's residents, the City must not only provide justification for the findings upon which it relied and disclose contrary views on the project, it must also make available to the public the materials on which it relied.
Archeological Significant Finds
Speaking with Tribal leaders out at the construction site gave further cause for concern. We spoke with Ed Parada on one of those occasions who confirmed there were artifact findings as well as bones. He indicated that they felt this particular area was consistent with a former tribe and burial ground for the native indigenous people. He promised to keep us updated and then went silent.
There Has Been Inadequate Notice To, and Input From, Residents of Holly Oak and Kent way Regarding the Proposed McKee Affordable Housing project
As outlined above, only a select few individuals, including wealthy donors, various City political figures, and a small number of people from the City (including a revolving list of individuals at the Planning Department and Engineering Department) have been involved in the process of evaluating and approving the proposed TTM. Left in the dark have been those that would have the most important input of all: the residents Holly Oak that will have to live and raise their families in a community 7 of 28
June 13, 2023, Item #10
impacted by the proposed subdivision. Certainly, the City is not required to provide notice to, and seek input from, the community every time a property in a residential zone changes ownership, or every time an owner seeks to build on, or modify, a residential property. In this instance, however, as described further below, the proposed subdivision is far from a typical small project.
February 9, 2022, the City of Poway mailed "Notice of Neighborhood Meeting" to residents within 500 feet on Holly Oak Way and Twin Gables Court. Cornerstone representatives were in attendance and described the development (verbally and written) with access from Twin Peaks Rd.
Proper Notification per PMC
When projects like this are proposed, it is incumbent upon elected officials and administrators to seek and consider input from the community. Doing so not only allows all opinions to be heard, but helps all parties avoid the costly approval, regulatory, demolition, and construction processes in the event that it is determined that the proposed project is not permitted or welcome in the community.
Here, far from providing sufficient notice to the appropriate constituencies, the group advocating the proposed subdivision has essentially operated under the radar. Had the project proponents given proper notice and/or sought feedback, they would have learned that many residents opposed.
Appellants call your attention to PMC section 16.10.020, which states that "the City shall give notice of the hearing by mail or delivery to all persons, including businesses, corporations or other public or private entities, shown on the last equalized assessment roll as owning real property within 500 feet of the property which is the subject of the proposed subdivision or parcel map.
Notification in accordance with PMC section 16.10.020 was not provided. In addition, no notice of public hearing for the May 16, 2023, meeting was published in the local paper or posted, in which the final TTM was approved via consent calendar. This approval did cover alterations to the original map due to errors with the previous approval and incorrect assumptions of easements. Errors in the original map are reason enough to bring this back for discussion, but instead Council item was included on the consent calendar with an inaccurate description indicating that the changes were minor. Moreover, the original hearing notice from the city was posted in 2021, over 1 year before ownership of the subject property was transferred to the new owner, recorded with the county on April 27, 2022. The city was working with a developer for use of private land to which neither party had any ownership stake.
Item 4 was added to the May 16, 2023, city council meeting with notification to only resident, Jim and Kay Kent. No other notifications were sent either within or outside the 500 minimum feet. Both item 4 and item 5, were approved at the city council meeting despite concerns made from residents regarding the failed process, denial of a traffic study, denial of an appeal process and despite the many inappropriate actions noted herein.
Failure to do a Traffic Study
The McKee Orchard/Cornerstone development has had a multitude of omissions, failures, and has raised many layers of legal concerns as to the process since inception. Initially, the Cornerstone developers met onsite with the residents on Holly Oak and Twin Gables and proceeded to assure us that the proposed development would be accessed from Twin Peaks. We felt some relief in knowing that the access from Twin Peaks would be a safer traffic option. As time passed, no notification was provided of any other agreements between the city and Cornerstone to allow us the opportunity to take necessary action.
Throughout the subsequent months we began noticing issues including, but not limited to, only a 500 foot notification by letter from the city. We also learned that the developer's initial proposal was no longer acceptable to the city and therefore the development was turned around with access 8 of 28
June 13, 2023, Item #10
provided by Holly Oak. This was a big shock to every neighbor within the 500 feet notification, and beyond to those who had learned of this proposed development. As a united group, we requested a traffic study. This request was denied. We sent a multitude of requests by email, letter, phone calls, etc. to the city officials. Collectively, we felt that we either did not receive a response or if there was a random response that there was zero support/justification to the response. Eventually we learned of the city council's passing of the development with entry from Holly Oak. During that meeting, on July 19, 2022, we were neither notified of any kind of appeal process, nor did we find any information on the city's website to speak to an appeal process. We asked for an appeal despite these omissions, however, our requests were denied.
Improper and Inadequate Enforcement of the City Mitigation Plan Additional concerns came to light when we identified to the city that there was wildlife in the area and nests in trees during designated nesting months. The developers demonstrated very concerning bullying and harassing tactics toward residents in bulldozing trees while hawks flew over the downed trees, looking for their nests. Cornerstone approached residents on their own property and were very unprofessional with their words, body language, and video recordings. There were minor children in the direct vicinity when this occurred. Cornerstone also removed a resident's private property tree without a permit filed with the city or permission to do so. The city representative was physically on site when this occurred and took no action.
This is a partial list of the various errors, omissions and issues covered by law which the city did not take proper actions under. It is not all inclusive nor limited to these. • Missing 500 ft notification
• No traffic study
• Archeological Significant Finds
• No due process to an appeal process (7 /19/22)
• Nesting birds during tree removal.
Additional Grounds To Revoke and/or Modify the Final Map for TIM 21-003 Approval of the Final Map for TTM 21-003 McKee Orchard Subdivision was contingent upon the approval of item 4 on the consent calendar at the May 16, 2023, council meeting. Item 4 was "The Acceptance of Real Property at the Northern Terminus of Holly Oak". This is yet another problem that speaks to the overall problematic nature in how the city has handled this project. The acceptance of property is based on an old offer that the city rejected. The city incorrectly uses State of California Government Code (Subdivision Map Act) Section 66477.2(a) to declare that the city may rescind its rejected offer and now accept it. The problem with this is that Section 66477.1 specifically reads "At the time the legislative body or the official designated pursuant to Section 66458 approves a final map, the legislative body or the designated official shall also accept, accept subject to improvement, or reject any offer of dedication.". Poway approved the final map and rejected the offer on Jan 29 2002. The city now improperly asserts section 66477.2(a) is valid to reclaim this land for new TTM and subdivision.
Unfortunately this is based on the assertion that the easement was rejected pursuant to Section 771.010 of the Code of Civil Procedure, which is rejection by omission of acceptance. This is not true, the council accepted a final map without the call out for the easement/dedication, and because this was a consent calendar item, which was not pulled or altered, fully accepted the staff recommendation as written. This includes "4. Reject, on behalf of the city, the dedication for street right-of-way purposes 9 of 28
June 13, 2023, Item #10
over a portion of Lot 9." Due to the direct rejection, and that 771.010 (a) is untrue based on the Final TIM approval not showing the dedication, section 771.010 is void as all conditions are not met.
Moreover the city's claim to State of California Government Code (Subdivision Map Act) Section 66477 .2(a) is contingent upon Section 771.010 of the Code of Civil Procedure as outlined in Section 66477.2(a). This reads:
"If a proposal is heretofore or hereafter made to dedicate real property for public improvement, there is a conclusive presumption that the proposed dedication was not accepted if all of the following conditions are satisfied:"
Code of Civil Procedure Section 771. 0lO{c) reads: "The rea I property was not used for the purpose for which the dedication was proposed within 25 years after the map was filed." This property was clearly subdivided and developed in accordance with the map approval. As such the conditions set forth in Section 771.010 have not been met. As a result State of California Government Code (Subdivision Map Act) Section 66477.2(a) is not applicable, as the rejection was directly from city action and not a result of Code of Civil Procedure Section 771.010 "conclusive presumption".
Additionally, we have since discovered new information that proves that the city council began taking action in connection with Cornerstone development, without public disclosure, before the close of sale on the purchase of the home and lot by Cornerstone. This new information directly relates to the undisclosed agreements that were made in advance of the ownership of the land. It directly contradicts statements made by the mayor and council at recorded council meeting. In addition, the federally required process for the tribal land was not adhered to by the city council and the Barona tribe made a substantial campaign contribution to the city council elections. For these reasons and more we are entitled to the outlined appeal process that was omitted initially and is again requested at this time.
The Appellants' Interest in the Appeal/Rehearing
The Appellants are residents of the Holly Oak subdivision who are both homeowners and have families with numerous school-aged (and pre-school-aged) children. As such, the Appellants are concerned that any uses of property in their neighborhood that do not conform to local rules and zoning requirements, such as the use of a terminated easement, could fundamentally change the nature of their homes and their lives in Poway.
Summary and Conclusion
As detailed above, the subdivision is not in compliance with applicable Poway laws, regulations and ordinances. Accordingly, the Appellants and other concerned residents with whom have spoken out request that grading and work on the site be halted, and that the approval granted of Final Map for TIM 21-003, the McKee Orchard Subdivision, be revoked, until and unless the issues outlined above are resolved to the satisfaction of the broader community.
Note: Two attachments
Attachment A - Final McKee Orchard Archaeology Findings Attachment B -
Sincerely,
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June 13, 2023, Item #10
Jim Bunner __ .,,.
--
···-) ,,,.,.---:-/
13660 Holly Oak Way, Poway CA 92064; 858-375-3068 t.�?:/'7 1 / �/
Mark & Sonia Caskey
13635 Holly Oak Way, Poway, CA 92064; 858-354-9188
Juan & Kathy Chavez
14436 Midland Road, Poway, CA 92064; 619-889-8246
Deena Delaney
14465 Holly Oak Way, Poway, CA 92064; 858-216-5945
Cal)' & Dany Gann
13645 Holly Oak Way, Poway, CA 92064; 412-402-8892
Gabriel Ho
14450 Holly Oak Way, Poway, CA 92064; 858-663-2447
Donna Kent
13675 Holly Oak Way, Poway, CA 92064; 619-851-0140
Jim & Kay Kent
13685 Holly Oak Way, Poway, CA 92064; 619-851-3254
Keith & Linnae Kezer
--- --
14445 Twin Gables Court, Poway, CA 92064; 619-346-3993
Lester & Surbhi Marrison
14455 Twin Gables Court, Poway, CA 92064; 858-775-4027
Allan Preckel
13621 Holly Oak Way, Poway, CA 92064; 858-382-7561
Massimo & Marissa Sasso
13640 Holly Oak Way, Poway, CA 92064; 858-382-7558
Scott Swan & Bernadette Simi Swan ��0�· ---
14460 Twin Gables Court, Poway, CA 92064; 858-231-9987
Andrew & Elyssa Vasquez
13625 Holly Oak Way, Poway, CA 92064; 832-260-4218
Quoc & Nu Vuong
13620 Holly Oak Way, Poway, CA 92064; 858-842-1238
cc: Steve Vaus (via email - [email protected]) Peter
DeHoff (via email - [email protected]) Austin
Silva (via email - asilva(a)poway.org)
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ZIP Code 92064
Registered On 09/29/2022
Registered You have requested to be a
Permanent Mail Ballot Voter
You are currently registered NO
PARTY PREFERENCE
Cemters
There are no longer assigned locations. You can vote at any vote center in the county. A complete list of vote centers can be found here.
Election Title
Mail Ballot
Voting
NOVEMBER 8, 2022, STATEWIDE
GENERAL ELECTION on
11/08/2022
(Our records indicate that a ballot
was mailed to you for the upcoming
election. Please note that date
issued may not be the date the
ballot was mailed, your ballot may
be mailed up to three days after the
. .......... _ ...., ■ ........... ..... ....,. .............. ~ .,_. 13 of 28
June 13, 2023, Item #10
Street Address 14 43 6 MAP LE WOO D ST . ���
ZIP Code 9 2 Q 64 ,j\
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Regis tered On 11 /2 1/ 2020
Regi stered You ha ve reques ted to be a
Perm anen t Mail Bal lo t Voter
You ar e cu rrently reg ister ed NO
PARTY PR EFEREN CE
Vote Cen ter s. :· · · · · · ·· ·
, ' • ,, , / ' I
Ther e are no lo nger ass igned lo cations. You can vote at any vote cente r in the cou nty. A comple te li st of vote centers can be found here.
Ele ction Title
Mail Bal lot
Voting
NO VEM BE R 8, 20 22, STATE WI DE
GE NE RAL ELE CTI ON on
11 /0 8/2022
(O ur reco rds in dica te tha t a bal lo t
wa s mai le d to yo u for the up comin �
ele cti on. Ple as e note tha t date
issue d ma y not be the da te the
ba ll ot was mai led. vo ur ba ll ot ma v
14 of 28
June 13, 2023, Item #10
te: Septemt)er 21 2022 at 7:0.3:30 PM PDT
: Chris Hazeltine <CHa ;::eJ ne@Rc·:Ja,•.org>, "Fensterma cher . .A.Ian · <AFe'1 �te' 'l1ac.'[email protected]'ll> ��o
-- �: :he answers below.
;e Grosc l1
1t from m,' iPac t
Sep 2 1 . 2022 , at 4:2.3 PM,
::. ...... ◄- ·. :...
Greeung s, Mr Grosch
'm prepanng a sto ry' on eviden ce tha: suggests ,•ou no lo.1ger are a Powa:,1 resident and thus mel(Qlble r.o £e rve on :he Cit,· COltnc il.
Accordin g to the atta ched clocumen:s ','Olt so lcl your home at 1 4436 Maplewood Street to Anihony Rol)tnbso n m Augus:, and Rol)inson h as reg,ste·ed to vo:e from tl1at \1aplewood addre� So a few ques:,ons:
1 . 'Nhere clo you live no,;t? How long have 'lOll lived there . :e at 1 3526 Tobiasso n Rd. In Poway Vi/e so ld our l1o u::e in Augtist. with an agreement WHh 111e Ro l)tns ons to live there till Sept 1 5111 I movecl to Tobiasrnn on t11e 1 5�
2. Where are '.,'OU registered to vote .
registered :o vote al • 3526 Tobia::son Rd 111 Poway.
3. I've heard you told last nighi's meeti1 g tl1at you ar e in Be 1d. Oregon. Is t111s true? Have �•ou fcrrriall>' movecl there ·. w to Bend :.iils mom ng and w,11 be rewrn•ng 10 Poway on Sunday. ,.C.,nd no , 1 1,a,,e nm formal!,· move� to Bend . . Ii ,•ou no lo,1ger live in Poway, what sta1u:e a1·0·.·1s you to remain on t11e cou ncil .
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m: · Fenst ermacher. Alan" <AFenst9rniacher@rutan co1T1> e: Septembe r 22. 2022 a t 8 30 '16 AM PDT
>d morning
for my d1:lay In responding Councilmem ber Grosch does not have two domiciles He sold his home and bought a house in Oregon but h<: has not yet moved there He has remalMd In his district in Po1·1ay residing at a different addr-sss lmy erst andi ng Is he just moved to this location over the weekend aner a leaseback on the home that he previously ow ned) until his term snds after which he plans to move 10 Ori:gon My unde rstanding is 1hat he has register&d to vote at his ent add1ess In Poway as l'lell (or Is In the process of doing so) As I am su rie you know, selling/buying property Is not relevant to th& d1::finitlon of domicile, but rather its wher<i the individua l resid&s - and of course there is no requirement to ow, ,,;ny to t,,; a rsgist&red voter or Councilmember
me kM·.'1 if you have any other questions
11 B, Fem1mund1,r
7� h:nboree Ro3d, �th Floor b· ir.t, CA \l:6 1:
• I -I) 6J I , 5 I 00 D. (" !J l 6-1 !- 3-l5:! �!. (9-l9) :Ou-S:!4 7 {�lob,le) tktermach�r".9'� \\\\J\' rutan com
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Archaeology• Hislory • Elhnography • Ard1ileclu ral History August 20, 2021
Trish Edmonton
Project Coordinator
Cornerstone Communities
4365 Executive Drive, Suite 600
San Diego, California 92121
FINAL Cultural Resources Technical Report for th e McKee Orchard Affordable Housing Project, City of Poway, San Diego County, Calif ornia
Dear Ms. Edmonton,
111is letter report provides the results of a cultural resources study conducted as part of Cornerstone Communities ' application for the proposed McKee Orchard Affordable Housing Project (Project) in the City of Poway (City), San Diego County, California (Figure 1). Specifically, this study supports the requirement for an archaeological reconnaissance and a subsequent archaeological survey for areas that will be subject to grading and construction activities, as identified in the Poway General Plan. The parcel (APN 314-192-02-00) is currently an open lot adjacent to and north of Rattlesnake Creek at the base of Kent's Hill. 111e Project would develop the lot as a single cul-de-sac street with 20 Single Family Residences.
ASM Affiliates, Inc. (ASM) was contracted to review the existing literature, conduct a reconnaissance survey, and, if needed, an intensive pedestrian survey to determine if significant historical resources as defined by the California Environmental Quality Act (CEQA) exist within the proposed Project that could be adversely impacted by the proposed development. This study ascertained that the Project is within the previously recorded boundary of the prehistoric Village of Paguai (CA-SDI-4606) and archaeological resources were identified on the surface of the Project area as a result of the current survey. Preparation and implem entation of an archaeological testing program is recommended.
This letter report is divided into the following sections: Introduction, Records Search Analysis, Survey Results, Impacts Assessm ent, and Recommended Mitigation. A copy of the Records Search Summary provided by the California Historical Resources Inventory System (CHRIS) South Coastal Infonnation Center (SC IC) and associ ated tables and figures are included as Confidential Attachment A, Key Personnel Resumes are included in Attachment B, and a Department of Parks and Recreation (DPR) Update for CA SDI-4606 is provided in Attachment C.
INTRODUCTION
ASM prepared this report to detem1ine the cultural significance of the parcel located at 13667 Twin Peaks Road, Poway, California. TI1e parcel (APN 314-192-02-00) is located southeast of the intersection between Midland Road and Twin Peaks Road. The now open lot was once fanned by the Kent Family from the late 1880s until 1958 when it was purchased by Margaret McKee, an amateur archaeologist, who left the plot undeveloped except for a road (Runyan Lane) along the west side that led to a home in the southwest comer.
The SCIC records search showed the parcel is within the boundaries of an existing archaeological resource, CA-SDI-4604, which was originally documented in 1921 by Malcolm Rogers. It was an active Kumeyaay Village when the Spanish arrived and is listed as a Rancheria of the San Diego Mission as Paquai (Poway) (Engelhardt 1920:3 50). ASM' s initial reconnaissance of the parcel revealed artifacts on the ground surface so an intensive pe destrian survey was conducted with 5-meter-wide transect spacing to record the scattered surface artifacts and see if any exposed intact features could be identified. A separate historic built enviromnent analysis is being conducted by ASM and will be submitted under separate cover. 2034 Corte Del Nagai, Carlsbad , California 9201 1 • (760) 804-5757 • Fax: (760) 804-5755 8555 Aer o Dr., Su ite 206, San Diego, Cali fornia 92123 • (760 ) 21 2-6499 vvww.asmaffiliates.com
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June 13, 2023, Item #10
Ms. Trish Edmonton
August 20, 202 1