Poway City Council
December 5, 2023

WHEREAS, per the current City of Poway Management/Confidential Salary Schedule the minimum monthly base salary for this position is $10,697 and the hourly equivalent is $61.7159, and the maximum monthly base salary for this position is $13,003 and the hourly equivalent is $75.0160;
WHEREAS, the hourly rate paid to Larry Lyford will be within the range indicated above, which was approved by the City Council on November 7, 2023; WHEREAS, Larry Lyford has not and will not receive any other benefit, incentive, compensation in lieu of benefit from the City of Poway or Operational Technical Services or other form of compensation in addition to this hourly pay rate.

NOW, THEREFORE, BE IT RESOLVED THAT the Poway City Council hereby certifies the nature of the employment of Larry Lyford is necessary to fill the critically needed position of Water Treatment Plant Manager for the City of Poway beginning December 16, 2023, because Mr. Lyford has specialized skills as a retired annuitant, which are needed over the next several months to oversee the water treatment plant in the City of Poway.

PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 5th day of December 2023, by the following vote, to wit:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

Steve Vaus, Mayor
ATTEST:

Carrie Gallagher, CMC, City Clerk
4of 4
1 of 10
December 5, 2023, Item #14
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AG EN DA REPORT City of Poway
December 5, 2023
Honorable Chairman and Members of the Housinj_~uthority Robert Manis, Director of Development Services t(/\
Marie Sanders, Senior Management Analys~
(858) 668-4637 or [email protected]

CITY COUNCIL
Request for Approval of the Submission of Applications for the Resyndication of Low-Income Housing Tax Credits and Tax-Exempt Bonds for Haley Ranch Estates, Hillside Village, and Parkview Terrace Affordable Housing Communities Community HousingWorks ("CHW") has successfully developed and operates low-income housing tax credit affordable communities within the City of Poway. CHW approached the Poway Housing Authority ("Authority'') for its support and required consent to submit applications for a new reservation of low-income housing tax credits paired with a new allocation of tax-exempt bonds for three of its communities, Haley Ranch Estates, Hillside Village, and Parkview Terrace. If successful, the new funding would extend income affordability and enhance resident quality of life through rehabilitation and repair of housing units, community buildings, and infrastructure.

California Municipal Finance Agency, through its Joint-Powers Agreement with the City of Poway, is the anticipated tax-exempt bond issuer. If CHW is successful in obtaining tax-exempt bond financing, the City of Poway will be asked to hold a Tax Equity and Fiscal Responsibilty Act public hearing at a future date to be determined. Neither the City of Poway nor the Poway Housing Authority would experience any fiscal impact related to the bond issuance.

Recommended Action:

It is recommended the Poway Housing Authority Board:
1) Adopt a Resolution (Attachment A) authorizing Community HousingWorks to submit applications to apply for a new reservation of low-income housing tax credits paired with a new allocation of tax-exempt bonds to the California Tax Credit Allocation Committee and California Debt Limit Allocation Committee for the affordable communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace;
2) Authorize the Executive Director to execute all necessary documents relating to the application and implementation of low-income housing tax credit resyndication for the affordable communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace; and 3) Authorize the Executive Director to execute all necessary documents relating to the support of Community HousingWorks' applications for tax-exempt bonds and low-income housing tax credits for the communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace, including, providing any needed commitment letters consistent with these applications, review 2 of 10
December 5, 2023, Item #14
and approval of temporary relocation plans for community residents, and California Tax Credit Allocation Committee local reviewing agency packages.
4) Authorize (i) the transfer and assignment of the existing Ground Lease and Regulatory Agreement dated September 26, 2000 by and between the Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, and Haley Ranch Estates Housing Associates, L.P., to a new low-income housing tax credit partnership cont.rolled by Community HousingWorks, yet to be formed, (ii) an amendment to the Ground Lease to extend the initial term thereof for a new 55-year term, and (iii) an amendment to the Regulatory Agreement to reaffirm the term thereof as in perpetuity;
5) Authorize (i) the transfer and assignment of the existing Ground Lease for Hillside Village, dated June 8, 2_001, by and between the Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, and Community Housing of North County, to a new low-income housing tax credit partnership controlled by Community HousingWorks, yet to be formed, and (ii) an amendment to the Ground Lease to extend the initial term thereof Ground Lease for a new 55- year term;
6) Authorize (i) the transfer and assignment of the existing Regulatory Agreement for Hillside Village, dated February 5, 2002, by and between the Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, Breihan Housing Associates, L.P., and Community Housing of North County, to a new low-income housing tax credit partnership controlled by Community HousingWorks, yet to be formed, and (ii) an amendment to the Regulatory Agreement to reaffirm the term thereof as in perpetuity;
7) Authorize (i) the transfer and assignment of the existing Loan Agreement for Hillside Village dated February 5, 2002, by and between the Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, and Breihan Housing Associates, L.P., and the existing Promissory Note and Deed of Trust executed by Breihan Housing Asslociates, L.P. to a new Low­ Income housing tax credit partnership, yet to be formed, and, (ii) an amendment to the Loan Agreement and amendment to the Promissory Note to restate the loan amount thereunder to include the full principal amount of the Loan and all accrued interest through the date of finance closing, modify the interest rate on the Loan to the Applicable Federal Rate compounding in effect as of the date of finance closing, and extend the term of the Loan for a new 55-year term; and 8) Authorize (i) the transfer and assignment of the Ground Lease and Regulatory Agreement for Parkview Terrace, dated August 29, 1997 by and among the Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, Community Housing of North County, and Bowron Road Group, L.P., to a new low-income housing tax credit partnership controlled by Community HousingWorks, yet to be formed, (ii) an amendment to the Ground Lease to extend the initial term thereof for a new 55-year term, and (iii) an amendment to the Regulatory Agreement to reaffirm the term thereof as in perpetuity.

Discussion:

Community HousingWorks ("CHW") is a nationally recognized 501 (c)(3) nonprofit organization that was founded and has been headquartered in San Diego County since 1988. CHW develops and owns affordable apartment communities with resident-centered services for working families, older adults, and people with disabilities to forge stronger futures.

CHW has successfully developed new and renovated existing multi-family, affordable rental apartments in urban, suburban and rural communities in California and Texas. With 4,289 rental apartments operating in 47 communities statewide as of October 2023, and with approximately 428 apartments currently in construction and another 306 apartments in predevelopment, CHW proudly serves more than 11,000 children and adults each year. 3 of 10
December 5, 2023, Item #14
For three of CHW's affordable communities in Poway (Haley Ranch Estates, Hillside Village, and Parkview Terrace), there is an opportunity to re-apply for new reservations of low-income housing tax credits and an allocation of tax-exempt bonds. If successful, it would extend income affordability and enhance resident quality of life through rehabilitation and repair of housing units, community buildings, and infrastructure. This action authorizes the submission of applications, and, if successful in being awarded tax credits and tax-exempt bonds, Recommended Actions numbers four through eight will be authorized.

Each rehabilitation project will have three primary goals: (1) extend the productive life of the existing building beyond the new 55-year affordability period and upgrade to current Americans with Disabilities Act standards; (2) reduce operating expenses for the property and residents with energy and water efficient materials and renewable energy; and (3) improve resident comfort and building functionality. The scope of the rehabilitation prioritizes health and safety and replacement of systems in need of repair.

Due to the nature of the proposed rehabilitations, if approved, CHW will contract with Laurin Associates to prepare a Temporary Relocation Plan in compliance with Federal and State Relocation laws and regulations to address the residents of the community who may be temporarily relocated offsite during the rehabilitation and enhancement of the community. There will not be any impact to affordability levels or rent increases due to the rehabilitation. With an award of new low-income housing tax credits, CHW anticipates reinvesting at least $60,000 per housing unit in repairs and upgrades.

On-site property management services will continue to be provided by ConAm Management Corporation, and resident services will continue to be provided by CHW with additional third-party partnerships.

Haley Ranch Estates
Haley Ranch Estates, located at 13455 Poway Creek Rd. is a community that opened in 1992. The community contains 65 single-family homes; all of the homes in Haley Ranch Estates have three bedrooms, two full baths, and two-car garages, with the exception of two homes, the garages are attached. Haley Ranch Estates includes 64 homes restricted at 50% Area Median Income (AMI), and one unit set-a-side for staff. The homes range from 1,129 to 1,232 square feet of living space, plus the 400 square foot garage area. The community features a community center, pool, playground, and barbeque area, and is close to public transportation.

The proposed rehabilitation at Haley Ranch Estates will address the deferred maintenance throughout the community. The interior finishes and cabinets will be replaced and the water intrusion issues will be mitigated by foundation repairs. In addition, many updates and repairs to the common areas are required and the parking lots will be repaved.

Hillside Village
Hillside Village, located at 12979 Community Rd., was first constructed in 2003 and is comprised of 15 two-story residential buildings, a community building, an onsite daycare facility, and on-premises parking. There are 71 townhome-style apartments ranging from 11 one-bedroom units with a bathroom, 19 two-bedroom units with a bathroom, 35 three-bedroom units with two full bathrooms, and 6 units with four-bedrooms and two bathrooms. Hillside Village has 25 homes at 35% AMI, 45 homes at 50% AMI, and one unit set-a-side for staff. Residents of the community have access to parking, a community center, laundry facility, computer lab, playground, basketball court, and 4 of 10
December 5, 2023, Item #14
barbeque area, and is close to public transportation.

The proposed rehabilitation at Hillside Village will include the mitigation of water drainage issues, repairs and repaving of the parking lot, and replacement of sections of concrete in the walkways. In addition, the copper plumbing pipes will be replaced and seismic shut off valves will be installed for . all gas meters. Lastly, the exteriors will be treated for termites and painted, and the interiors will have walls repaired, painted, and new flooring installed.

Parkview Terrace
Lastly, Parkview Terrace, located at 13250 Civic Center Dr. was constructed in 1998. The community is comprised of 18 two-story residential buildings, a community building, and on-premises parking.

There are 92 total units with 11 one-bedroom units with a bathroom, 36 two-bedroom units with a bathroom, 35 three-bedrooms with two and one-half bathrooms, and 10 units with four-bedrooms and two bathrooms. Parkview Terrace has 35 homes restricted at 35% AMI, 56 homes restricted at 50% AMI, and one unit set-a-side for staff. Residents have access to parking, a community center, laundry facility, computer lab, playground, tennis court, and barbeque area, and is located within walking distance of bus stops, shopping, restaurants, a medical clinic, and entertainment near Community Park, Poway Branch Library, and the civic center.

The proposed rehabilitation at Parkview Terrace consists of common area updates, including new • landscaping, repair of stairways, accessible handrails, replacement of the security system and replacement of sections of sidewalk. The units will have new energy-efficient windows, new flooring, repairs to the walls, doors, and new appliances.

Environmental Review:

This action is not subject to review under the California Environmental Quality Act (CEQA).

Fiscal Impact:

There is no fiscal impact associated with approval of this item. If approved, each existing Ground Lease will be amended for a new 55-year term, including the respective annual payment obligations thereunder. Similarly, the Hillside Village Loan Agreement will be amended for a new 55-year term, with the Authority continuing to remain in second position in the cashflow waterfall and loan subordinations, payable through 50% of residual receipts, as required by the Deed of Trust.

Public Notification:

None.

Attachments:

A. Resolution
B. Location Maps
Reviewed/Approved By:

Wendaserman
Assistant City Manager
Reviewed By:

Alan Fenstermacher
City Attorney
5 of 10
December 5, 2023, Item #14

ATTACHMENT A

RESOLUTION
NO.

H-23-
A

RESOLUTION
OF
THE
POWAY

HOUSING

AUTHORITY

APPROVING
THE

SUBMISSION
OF

APPLICATIONS
FOR
THE

RESYNDICATION
OF

LOW-INCOME

HOUSING
TAX

CREDITS
AND

TAX-EXEMPT
BONDS
FOR
HALEY
RANCH

ESTATES,

HILLSIDE

VILLAGE,
AND

PARKVIEW

TERRACE

AFFORDABLE

HOUSING

COMMUNITIES

WHEREAS,
the
Poway
Housing
Authority
("Authority")
is
a
public
body,
corporate
and
politic,
organized
and
existing
under
the
Housing
Authorities
Law
(Health
&
Safety
Code
§ 34200
et
seq.);

WHEREAS,
a
fundamental
purpose
of
the
Housing
Authorities
Law
is
to
expand
the
supply
of
low-
and
moderate-income
housing
(Health
&
Safety
Code,
§
33071
);

WHEREAS,
Community
HousingWorks,
a
nonprofit
affordable
housing
developer,
is
the
owner,
through
its
affiliates,
of
three
affordable
housing
communities
in
the
City
of
Poway:

Haley
Ranch
Estates,
Hillside
Village,
and
Parkview
Terrace
(collectively,
the
"Communities");

WHEREAS,
the
Authority
provided
a
portion
of
the
funding
for
the
construction
of
the
Communities;

WHEREAS,
Community
HousingWorks
has
requested
the
Authority
to
support
its
reinvestment
in
the
Communities
by
obtaining
a
new
reservation
of
low-income
housing
tax
credits
and
a
new
allocation
of
tax-exempt
bonds
to
fund
a
portion
of
the
rehabilitation
of
the
Communities
to
enhance
the
viability
of
the
Communities
and
quality
of
life
for
the
residents;

WHEREAS,
Community
HousingWorks
has
further
requested
the
Authority's
consideration
for
assigning,
modifying,
and
extending
the
Authority's
existing
financial
support
and
Regulatory
Agreements
as
described
in
the
staff
report;
and

WHEREAS,
the
Authority
has
the
power
and
authority
to
approve
the
transactions
described
below
and
no
further
action
by
the
Poway
Housing
Authority
Board
shall
be
necessary
to
implement
the
transactions
contemplated
herein.

NOW,

THEREFORE,
BE
IT

RESOLVED
that
the
Poway
Housing
Authority
is
making
the
following
findings
in
authorizing
the
submission
of
applications
of
low-income
housing
tax
credits
and
tax-exempt
bonds
on
behalf
of
the
Communities,
as
follows:

SECTION
1:

Community
HousingWorks
is
authorized
to
submit
applications
to
apply
for
a
new
reservation
of
low-income
housing
tax
credits
and
a
new
allocation
of
tax-exempt
bonds
to
the
California
Tax
Credit
Allocation
Committee
and
California
Debt
Limit
Allocation
Committee
for
the
affordable
communities
of
Haley
Ranch
Estates,
Hillside
Village,
and
Parkview
Terrace.

SECTION
2:

The
Executive
Director
is
authorized
to
execute
all
necessary
documents
relating
to
the
application
and
implementation
of
low-income
housing
tax
credit
resyndication
for
the
affordable
communities
of
Haley
Ranch
Estates,
Hillside
Village,
and
Parkview
Terrace.

SECTION
3:

The
Executive
Director
is
authorized
to
execute
all
necessary
documents
relating
to
the
support
of
Community
HousingWorks
' applications
for
tax-exempt
bond
and
low-
6 of 10
December 5, 2023, Item #14
Resolution
No.

H-23-Page
3 income
housing
tax
credits
for
the
communities
of
Haley
Ranch
Estates,
Hillside
Village,
and
Parkview
Terrace,
including,
providing
any
needed
commitment
letters
consistent
with
this
resolution,
review
and
approval
of
temporary
relocation
plans
for
community
residents,
and
California
Tax
Credit
Allocation
Committee
local
reviewing
agency
packages.

SECTION
4:

The
Executive
Director
is
authorized
to
(i)
transfer
and
assign
the
Ground
Lease
and
Regulatory
Agreement
dated
September
26,
2000
by
and
between
the
Poway
Housing
Authority,
as
housing
successor
to
the
former
Poway
Redevelopment
Agency,
and
Haley
Ranch
Estates
Housing
Associates,
L.P.,
to
a
new
low-income
housing
tax
credit
partnership
controlled
by
Community
HousingWorks,
yet
to
be
formed,
(ii)
amend
the
Ground
Lease
to
extend
the
initial
term
thereof
for
a
new
55-year
term,
and
(iii)
amend
the
Regulatory
Agreement
to
reaffirm
the
term
thereof
as
in
perpetuity.

SECTION
5:

The
Executive
Director
is
authorized
to
(i)
transfer
and
assign
the
Ground
Lease
for
Hillside
Village,
dated
June
8,
2001,
by
and
between
the
Poway
Housing
Authority,
as
housing
successor
to
the
former
Poway
Redevelopment
Agency,
and
Community
Housing
of
North
County,
to
a
new
low-income
housing
tax
credit
partnership
controlled
by
Community
HousingWorks,
yet
to
be
formed,
and
(ii)
ament
the
Ground
to
extend
the
initial
term
thereof
for
a
new
55-year
term.

SECTION
6:

The
Executive
Director
is
authorized
to
(i)
transfer
and
assign
the
Regulatory
Agreement
for
Hillside
Village,
dated
February
5,
2002,
by
and
between
the
Poway
Housing
Authority,
as
housing
successor
to
the
former
Poway
Redevelopment
Agency,
Breihan
Housing
Associates,
L.P.,
and
Community
Housing
of
North
County,
to
a new
low-income housing
tax
credit
partnership,
yet
to
be
formed,
and
(ii)
amend
the
Regulatory
Agreement
to
reaffirm
the
term
thereof
as
in
perpetuity.

SECTION
7:

The
Executive
Director
is
authorized
to
(i)
transfer
and
assign
the
Loan
Agreement
for
Hillside Village
by
and
between
the
Poway
Housing
Authority,
as
housing
successor
to
the
former
Poway
Redevelopment
Agency,
and
Breihan
Housing
Associates,
L.P.,
to
a
new
low-income
housing
tax
credit
partnership,
yet
to
be
formed,
and,
(ii)
amend
the
Loan
Agreement
and
Promissory
Note
to
restate
the
loan
amount
thereunder
to
include
the
full
principal
amount
of
the
Loan
and
all
accrued
interest
through
the
date
offinance
closing,
modify
the
interest
rate
on
the
Loan
to
the
Applicable
Federal
Rate
compounding
in
effect
as
of
the
date
of
finance
closing,
and
extend
the
term
of
the
Loan
for
a
new
55-year
term.

SECTION
8:

The
Executive
Director
is
authorized
to
(i)
transfer
and
assign
the
Ground
Lease
and
Regulatory
Agreement
for
Parkview
Terrace,
dated
August
29,
1997
by
and
between
the
Poway
Housing
Authority,
as
housing
successor
to
the
former
Poway
Redevelopment
Agency,
Community
Housing
of
North
County,
and
Bowron
Road
Group,
L.P.,
to
a
new
low­
income
housing
tax
credit
partnership
controlled
by
Community
HousingWorks,
yet
to
be
formed,
and
(ii)
amend
the
Ground
Lease
to
extend
the
initial
term
thereof
for
a
new
55-year
term,
and
(iii)
amend
the
Regulatory
Agreement
to
reaffirm
the
term
thereof
as
in
perpetuity.

II II II II
7 of 10
December 5, 2023, Item #14
Resolution
No.

H-23-Page
3 PASSED,

ADOPTED
AND

APPROVED
by
the
Poway
Housing
Authority
of
the
City
of
Poway,
California,
at
a
regular
meeting
this
fifth
day
of
December,
2023
by
the
following
vote,
to
wit:

AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED
:

ATTEST
:

Carrie
Gallagher,
CMC
, Secretary
Steve
Vaus,
Authority
Chair
Poway
Housing
Authority
8 of 10
December 5, 2023, Item #14

ATTACHMENT B
Haley Ranch Estates
9 of 10
December 5, 2023, Item #14
Hillside Village Apartments
10 of 10
December 5, 2023, Item #14
Parkview
Terrace
Apartments
December 5, 2023, Item #15
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AGENDA REPORT CityofPoway
December 5, 2023
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development Services .DJ/I
Judy Tran, Director of Finance r""
Alex Ubaldo, P.E., Principal Civil Engineer~
(858) 668-4602 or [email protected] ~
Judy Tran, Director. of Finance
(858) 668-4411 or [email protected]
Proposed Fiscal Year 2023-24 Capital Improvement Program

CITY COUNCIL
This report presents the proposed Capital Improvement Program (Budget) for Fiscal Year (FY) 2023- 24 and provides a general status update on the overall Capital Improvement Program (CIP).

Recommended Action:

It is recommended the City Council adopt the Resolution (Attachment A) approving the CIP Budget for Fiscal Year 2023-24.

Discussion:

On June 13, 2023, the City Council adopted the Proposed Operating Budget for FY 2023-24. The CIP budget was omitted from the report and was to be separately brought forward to City Council for consideration later in the fiscal year due to staffing changes in Development Services and Finance.

The City's CIP is administered by staff from the Engineering Division of the Development Services Department with the goal of maintaining and improving the City's infrastructure, and enhancing public facilities based upon community needs. Engineering staff provides professional engineering services in the planning, design, and construction of the CIP projects.

The CIP is an ongoing process which matches available funds with prioritized needs. During program planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and system assessments completed by consultants as well as community needs, and then develops a prioritized project list consistent with community goals. Projects are prioritized and designed to achieve optimum use of available funding. Projects are categorized into the following categories:

Streets, Drainage, Public Facilities, Water, and Sewer. An overview of the status of CIP projects is provided as Attachment B.
1 of 45
December 5, 2023, Item #15
The City's CIP division will oversee 60 active and proposed projects, with $11.09 million appropriated in FY 2023-24 for a total of $80.64 million in appropriations for these projects. See Attachment C for the Capital Improvement Program. The fourth column titled "FY 2023-24 Appropriation" of the summary, on pages 3-5, highlights the proposed projects for FY 2023-24 where new funding is requested. This includes only new projects that staff will realistically work on prior to June 30, 2024. A comprehensive CIP for FY 2024-25 is already underway and will be brought forward for City Council consideration with the FY 2024-25 budget in June. Included in the CIP requests are projects that benefit the community with improvements to parks, sidewalks, facilities and street safety and maintenance, as well as water and sewer infrastructure, and drainage enhancements to ensure system reliability.

STREETS
The primary goal of projects within the Streets category is to extend the useful life of public streets, address capacity issues, maintain the City's traffic signals, refresh and update street striping and signage, and maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety. The total proposed funding in the Streets category is $1.64 million, which comes from a variety offunding sources including Transnet and the Lighting District. This includes $1,385,700 for the FY 2023-24 Overlay Project, and $250,000 for Traffic Signal Controller Upgrades project, which is an ongoing program to upgrade the City's aging signal controllers. On-going, previously funded projects include:
• The Traffic Signal Controller Upgrades, which will replace outdated and obsolete signal controllers with new controllers at 46 signal intersections. The project was recently bid, and the award of construction contract is anticipated in early February. • The Neighborhood Sidewalks (Powers and Garden Road areas) project is nearing design completion and will be advertised for construction this Spring and constructed in the Summer. • The Poway Road Safety Improvement project is a Caltrans funded project and will be bid this Spring with an anticipated construction start in the Summer. • FY 2023-24 Street Maintenance project applies slurry seal treatment in pavement areas in Zone 6 and is substantially complete. Punch list items are being addressed and the project will be taken to Council for acceptance upon completion.
• FY 2023-24 Citywide Striping project is substantially complete and will be taken to Council for acceptance upon completion.
• The Espola Road Safety Improvements Phase 2 is complete and was accepted by Council on September 19, 2023.
• The FY 2022-23 Street Overlay Project is complete and is proposed to be accepted by Council on December 5, 2023.

DRAINAGE
The projects proposed within the drainage category have the goal of preserving and maintaining the existing infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual replacement of deteriorating corrugated metal pipes (CMP). Drainage funding in the amount of $580,000 is being requested from the Drainage Fund. This includes $130,000 for the fifth year of the Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as transit stops. The City has ten years to comply with the region-wide mandate and is appropriating funding annually with the CIP budget to complete a portion of the program each year, which is in its fifth year. The annual Corrugated Metal Pipe (CMP) Repair/Replace project is proposed to receive $300,000 in funding for repair and/or replacement of deteriorating CMP 2 of 45
December 5, 2023, Item #15
pipes throughout the City. The Pomerado Channel Rehabilitation is a newly proposed project to receive $150,000 to repair various sections of spa I led and eroded concrete along the channel between Glenoak Road to Tassel Road. On-going previously funded projects include:
• The FY 2021-22 Annual Corrugated Metal Pipe Repair/Replace is complete. However, the contract will remain open to address emergency repairs that are being done as part of the construction contract.
• The FY 2021-22 Annual Trash Program is complete and was accepted by the City Council on November 7, 2023.
• The Community Park Concrete Ribbon Drain Project was awarded on October 17, 2023.

Assessment of the existing conditions and preliminary design is underway. • The Rattlesnake Creek Streambank Stabilization Design is complete. FEMA is currently reviewing the City's application for the project's construction funding.

PUBLIC FACILITIES
The primary goal of projects within the Public Facilities category is the preservation and maintenance of over 100 public buildings and parks. This category also includes installation of new public facilities as well as renovation of existing facilities. Building maintenance tasks are typically combined to create . the annual Public Facilities Renovation project. The individual tasks that make up the Public Facilities Renovation project are accomplished by a • combination of City staff. In 2016, a Facility Needs Assessment was conducted which included a comprehensive assessment of select City facilities, with the assessment of each facility varying from an entire building assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as well as continuous ongoing maintenance items at each assessed building. In January 2022, a Community Park Needs Assessment was adopted by the City Council identifying and prioritizing future improvements at Community Park.

Funding for Public Facilities projects includes $127,398 for American with Disabilities Act (ADA) Barrier Removal addressing accessibility issues at Community Park in accordance with the ADA. The project is funded with Community Development Block Grant (CDBG) grant funds and is reimbursed through the grant funding upon completion of the work. A total of $1.98 million from the Capital Facilities Fund, Capital Improvement Fund, and Park Improvement Fund is proposed to implement Public Facilities Renovation projects for flooring and roofing repairs, general maintenance, painting, HVAC replacements, and other miscellaneous park facility maintenance. This is a series of maintenance projects typically managed by City staff. Funding from a combination of the Capital Improvement Fund, Park Improvement Fund, and Capital Facilities Fund in the amount of $1.30 million is also being requested for the Lifeguard Door and Pool Circulation Pump Replacements at the Swim Center, Zero Emission Vehicle Charging Station Study, replacement of the Fire Training Tower Pump and Fire Training Tower Ozone System, addition of a shade structure at Silverset Park, and the addition of a new restroom at Community Park, which was identified as a priority need in the Community Park Assessment. Funding from the Capital Improvement Fund in the amount of $500,000 is also being requested to increase the safety and security of City employees and the public visiting City facilities through facility improvements. Four projects are also being requested to install additional fiber optic infrastructure to interconnect City Hall with various facilities throughout the City. Funding for these projects in the amount of $759,484 would come from the Public Education and Government (PEG) Fund, which can be used for improving facilities related to public access broadcasting, government access television including videos for city council meetings, and digital access.

The PCPA's first year construction projects will include the replacement of the roof and electrical units totaling $1 AS million and are proposed to be funded by the Capital Facilities Fund. Poway Unified School District (PUSD) will reimburse the City 35% of the construction cost once the projects are 3 of45
December 5, 2023, Item #15
completed
as
required
by
the
City
of
Poway,
PUSD
joint
use
agreement
for
the
PCPA.

On-going
previously
funded
projects
include:
•
The
Upper
Lake
Playground
Renovation
construction
is
nearly
complete.
•
The
FY
2022-23
ADA
Barrier
Removal
(Restroom)
project
is
under
construction
with
an
anticipated
completion
in
January.
•
The
Starridge
and
Community
Park
Pathway
Extension
project
is
under
construction
with
an
anticipated
completion
in
January.
•
The
PCPA
Facility
Maintenance
Design
is
at
the
75%
level
design
and
the
consultant
is
continuing
to
finalize
the
bidding
documents
.
•
The
Fire
Station
1 Interior
Stairwell
project
is
complete
and
is
proposed
for
acceptance
at
the
December
5,
2023,
City
Council
meeting.
•
The
Swim
Center
Artificial
Turf
Installation
project
was
accepted
at
the
April
1,
2023,
City
Council
meeting.

WATER In
2014,
assessments
of
the
City's
water
distribution
system
and
Water
Treatment
Plant
were
completed,
and
a ten-year
water
CIP
was
developed
from
the
assessments.

There
are
eight
previously
funded
projects
in
various
stages
of
completion
with
the
• primary
goal
of
preserving
existing
infrastructure,
including
pipelines,
reservoirs,
pump
stations,
pressure
reducing
stations,
and
the
Water
Treatment
Plant
facility.

The
City
recently
issued
the
Series
2023
Water
Revenue
Bond
to
fund
the
replacement
of
the
existing
10 million-gallon
Clearwell
tank
with
two
new
reservoirs
that
will
serve
the
residents
of
Poway
for
generations.

Water
funding
in
the
amount
of
$807,800
is
being
requested
for
three
ongoing
water
projects,
including
the
Annual
Water
Valve
Replacement,
and
the
R-4
and
R-7
Reservoir
Upgrade
projects.

Funding
in
the
amount
of
$588,250
is
also
being
requested
for
three
new
projects
including
the
Utility
Security
Enhancement,
Water
Treatment
Plant
Chemical
Tank
Rehabilitation,
and
the
Emergency
Interconnection
#1
Assessment.

These
projects
were
all
contemplated
when
water
rates
were
adopted
in
2021.

On-going
previously
funded
projects
include:
•
The
R-4
and
R-7
Reservoir
Upgrade
projects
are
in
final
design
and
will
then
go
out
to
bid.
•
The
Wash
Water
Tank
No.
2 Rehabilitation
project
is
in
final
design
and
will
then
go
out
to
bid.
•
The
Water
Treatment
Plant
Filters
Upgrade
is
in
preliminary
design.

Staff
is
currently
reviewing
design
proposals
and
will
recommend
the
award
of
a
design
consultant
agreement
to
City
Council
in
2024.
•
The
Water
Pump
Stations
Motor
Control
Center
Upgrades
are
also
in
preliminary
design.

Staff
is
currently
reviewing
design
proposals
and
will
recommend
the
award
of
a
design
consultant
agreement
at
the
January
16,
2024,
City
Council
meeting.
•
The
Water
Treatment
Plant
Security
Upgrade
is
under
construction.

However,
there
has
been
a
long
lead
time
on
the
equipment
order,
which
has
delayed
the
installation.

Several
major
water
projects
are
also
being
managed
including
the
Clearwell
Replacement
projects,
Poway
Treated
Water
Facilities
and
Redundant
Pipeline,
and
the
San
Diego
County
Water
Authority
POW-5
Turnout.

SEWER The
primary
goal
of
projects
within
the
sewer
category
is
preservation
of
existing
infrastructure,
4 of45
December 5, 2023, Item #15
including pipelines, manholes and lift stations, and providing increased flow capacity wherever identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system. A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance projects .
. Sewer funding in the amount $195,000 is being requested to fund four assessment/studies including, the Treatment Plant Sludge Discharge Study, Wastewater Collection System Infiltration Study, and the preliminary design review of the Camino De Valle Lift Station Upgrade and Motor Control Center Replacement. These projects were all contemplated when sewer rates were adopted in 2021. Sewer funding in the amount of $521,541 is also being requested to fund the annual projects including the Annual Sewer Line Repair/Replace and the Annual Sewer Manhole Rehabilitation.

On-going previously funded projects include:
• The Butterfield Trail Sewer Upsize Project, which is currently at 50% level design completed.

Environmental Review:

This agenda item is not subject to review under the California Environmental Quality Act (CEQA).

Fiscal Impact:

The overall fiscal impact for the proposed CIP is outlined throughout the report.

Public Notification:

None.

Attachments:

A. Resolution
B. CIP Project Status List
C. Fiscal Year 2023-24 CIP Program
Reviewed/Approved By:

Assistant City Manager
5 of 45
Reviewed By:

Alan Fenstermacher
City Attorney
Approved By:
(~-
City Manager
December 5, 2023, Item #15

RESOLUTION
NO.
23-
A

RESOLUTION
OF
THE
CITY

COUNCIL
OF
THE
CITY
OF
POWAY,

CALIFORNIA,

APPROVING
AND

ADOPTING
THE
ANNUAL

CAPITAL

IMPROVEMENT

PROGRAM
FOR
THE
FISCAL
YEAR
2023-24
AND

APPROPRIATING
FUNDS

WHEREAS,
the
City
Council
of
the
City
of
Poway
has
considered
the
proposed
Capital
Improvement
Program;
and

WHEREAS
, the
City
Council
adopts
a
Capital
Improvement
Program
with
appropriations
for
the
upcoming
fiscal
year.

NOW,

THEREFORE,
BE
IT

RESOLVED
by
the
City
Council
of
the
City
of
Poway
as
follows:

SECTION
1:

That
certain
documents
now
on
file
in
the
Office
of
the
City
Clerk
of
the
City
of
Poway
title
"City
of
Poway,
California
FY
2023-'-24
Proposed
Capital
Improvement
Program"
(Budget),
as
amended
if necessary,
is
hereby
adopted
as
the
FY
2023-24
Capital
Improvement
Program
for
the
City
of
Poway
along
with
the
adjustments,
if any,
determined
by
the
City
Council
as
set
forth
in
the
minutes
of
the
Council
meeting
of
December
5,
2023.

SECTION
2:

That
the
legal
level
of
budgetary
control
is
the
fund
level.

Budgets
may
not
be
exceeded
at
the
fund
level
without
appropriate
authorization
by
the
City
Council
except
as
provided
herein.

SECTION
3:

That
the
City
Manager
may
delegate
any
of
the
authority
provided
to
them
under
this
resolution
.

SECTION
4:

That
the
City
Manager
is
authorized
to
make
such
changes
in
capital
improvement
budget
totals
during
the
FY
2023-24
as
may
be,
from
time
to
time,
deemed
desirable
and
necessary
in
order
to
meet
the
City's
needs
in
amounts
not
to
exceed
$100,000
per
adjustment.

SECTION
5:

That
the
City
Manager
may
authorize
all
transfers
of
funds
from
account
to
account
within
any
department.

SECTION
6:

That
the
City
Manager
may
authorize
transfers
of
funds
between
departments
within
the
same
fund
as
may
be
necessary
.

SECTION
7:

That
the
City
Manager
is
authorized
to
continue
all
appropriations
for
encumbrances
outstanding
as
of
June
30,
2023,
into
FY
2023-24
as
may
be
necessary.

SECTION
8:

That
the
City
Manager
is
authorized
to
carry
forward
and
appropriate
unencumbered
balances
remaining
at
June
30,
2023
into
FY
2023-24
as
may
be
necessary.

SECTION
9:

That
all
appropriations
in
the
Capital
Improvement
Program
budget
remaining
unspent
at
June
30,
2023
are
hereby
carried
forward
and
appropriated
to
FY
2023-24
.

SECTION
1 O: The
Capital
Improvement
Program
projects
of
the
City
of
Poway
are
in
conformance
with
the
City
of
Poway
Comprehensive
Plan
(General
Plan)
as
governed
by
Section
6 of
45 ATTACHMENT
A
December 5, 2023, Item #15
65402 of the California Government Code.

Resolution No. 23-

PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Poway, California on the 5th day of December, 2023 by the following vote, to wit:

AYES:

NOES:

ABSTAINED:

ABSENT:

DISQUALIFIED:

Steve Vaus, Mayor
ATTEST:

Carrie Gallagher, CMC, City Clerk
7 of 45
December 5, 2023, Item #15
CIP PROIECT STATUS:

Complete:

1. Reservoir Overflow Retrofits Project

2. Swim Center Artificial Turf Installation

3. FY 2021-22 Annual CMP Repair/Replace

4. Rattlesnake Creek Stream bank Stabilization Design

5. Espola Road Safety Improvements -Phase 2

6. FY 2021-22 Annual Trash Capture Program

7. FY 2022-23 Street Overlay

8. Fire Station 1 Interior Stairwell Project
Substantially Complete:

1. FY 2023-24 Street Maintenance Project

2. FY 2023-24 Citywide Striping Project
Under Construction/Studies:

1. Caustic Soda Tank Rehabilitation

2. Lake Poway Upper Playground

3. Water Treatment Plant Security Upgrades

4. Community Park and Starridge Park Pathway Extension

5. FY 2022-23 ADA Barrier Removal (Community Park Restroom)

6. Water Treatment Plant Security Upgrades

7. Clearwell Replacement (Public Works)
Bid/Pre-Construction:

1. Traffic Signal Controller Upgrades
Design:

1. Poway Road Safety Improvements

2. R-4 and R-7 Reservoir Rehabilitation

3. Neighborhood Sidewalks (Powers and Garden Areas)

4. Washwater Tank No. 2 Upgrades

5. Butterfield Trail Sewer Upsize

6. PCPA Projects Design

7. Poway Treated Water Facilities & Redundant Pipeline (Public Works)

8. SDCWA POW-5 Turnout and Flow Control Facility (Public Works)

9. FY 2023-24 Street Overlay

10. Community Park Concrete Ribbon Drain
Pre-Design:

1. Water Treatment Plant Upgrade Filters 1-8

2. Water Pump Stations Motor Control Center Upgrades
Proposed FY 2023-24 Projects:

1. Traffic Signal Controller Upgrades

2. FY 2023-24 Str~et Overlay

3. Annual CMP Repair/Replace

4. Annual Trash Capture Program
8 of 45 ATTACHMENT B
December 5, 2023, Item #15

5. Channel Rehabilitation -Pomerado Channel

6. PCPA Facility Roof

7. PCPA Electrical

8. Swim Center Lifeguard Door Replacement

9. Pool Circulation Pump Replacement

10. Community Park Restroom

11. FY 2023-24 ADA Barrier Removal (Slack Street)

12. Silverset Park Shade Area

13. Xeriscaping at Poway Library

14. Zero Emission Vehicle Charging Infrastructure Study

15. Fire Training Tower Ozone System Replacement

16. Fire Training Tower Pump Repair

17. Workplace Safety Facility Improvements

18. Fiber Optic Interconnect -Fire Station 3

19. Fiber Optic Interconnect -Old Poway Park

20. Fiber Optic Interconnect -Community Park

21. Fiber Optic Interconnect -PCPA & PW Adm in

22. Annual Water Valve Replacement

23. Utility Security Enhancement

24. Water Treatment Plant Chemical Tank Rehab

25. Emergency Interconnection #1 Study

26. Annual Sewer Line Repair/Replace

27. Annual Sewer Manhole Rehabilitation

28. Treatment Plant Sludge Discharge Study

29. Camino De Valle Lift Station Upgrades PDR

30. Camino De Valle Lift Station MCC Rebuild

31. Wastewater Collection System Infiltration and Inflow Study 9 of 45
December 5, 2023, Item #15

CAPITAL

IMPROVEMENT

PROGRAM

CITY OF POWAY
10 of 45

ATTACHMENT C
December 5, 2023, Item #15

CAPITAL

IMPROVEMENT

PROGRAM

OVERVIEW
Source
General
Fund
(1000)
Capital
Improvement
(1060)
Str
. Dev./
Asmnt.
(21
xx,22xx
,2790)
Drainage
Fund
(2310/2320)
CDBG
Fund
(2410)
State
Grant
Fund
(2420)
Federal
Grant
(2530)
Water
Fund
(5100/5110)
Sewer
Fund
(5200/5210)
Capital
Facilities
(6170)
PEG
Fund
(2860)
Park
Improvement
(4110)
Trusts
(7
xx
x)
Total
Budget
Total
Prior
Appropriations
98,120 216
,000
5,387,934
4,254,796
159,157 208
,707
589,980
47,888,323 7,255,159 1,652,390
-
1,840,635
-
$69,551,201
Proposed
Appropriations
-
985
,000
1,635
,700
580,000 127,398
--
1,396,050 716,541
3,480,290 1,406
,975
761
,000 -
11,088,954
Total
Project
Appropriations
by
Funding
Source
11 of
45 Use
Streets
Drainage
Public
Facilities
Water Sewer
Total
Budget
Total
Prior
.._
General
I
o%
Capital
Reinvestment
2%
Proposed
Appropriations
Appropriations
$
6,076,034
$
1,635,700
4,254,796
580,000
4,076,889
6,760
,663
47,888,323
1,396,050
7,255,159
716,541
$69,551,201
$11,088,954
Sources
and
Uses
Total
Project
Funding
Spent
Available
Appropriations
to
Date
Balance
98 ,120
-
98 ,120
1,201,000
131
1,200,869
7,023,634
1,615,832
5,407,802
4,834,796
3,108,195
1,726
,601
286
,555
444
286,111
208,707
8,083
200,624
589,980
52,047
537,933
49,284,373
5,488,275
43,796
,098
7,971,700
4,676,405
3,295,295
5,132,680
405,465
4,727
,215
1,406
,975
-
1,406,975
2,601
,635
7,495
2,594
,140
-
-
-
$80,640,155 $15,362,374
$65,277,781
Total
Project
Appropriations
by
Project
Type
Total
Project
Funding
Spent
Available
Appropriations
to
Date
Balance
$
7,711,734
$1,667,880
$
6,043,854
4,834,796
3,108,195
1,726
,601
10 ,837,552
421,619
10,415,933
49 ,284
,373
5,488,275
43 ,796
,098
7,971,700
4,676,405
3,295,295
$80,640,
155
$15,362,374
$65,277,781
December 5, 2023, Item #15
....

N
0 ....
.i:,.
u,
Streets
Traffic Signal Controller Upgrades
Neighborhood Sidewalks
Poway Road Safety Improvements
FY 2022-23 Street Overlay
Espola Road Median
FY 2023-24 Street Maintenance
FY 2023-24 Citywide Striping
FY 2023-24 Street Overlay
Total Streets
Drainage
Corrugated Metal Pipe Replcmt.

Annual Trash Capture Program
Community Park Concrete Ribbon Drain Assessment
Channel Rehabilitation - Pomerado Channel
Total Drainage
Funding Source Definitions
1 000 - General Fund
1060 - Capital Improvement
2110 - Gas Tax
2120 - Road Repair & Acct Act 2017
Funding
_ ProJec.t No. _ Source
STR0012/ST012 2790
STR0014 2230
ST018 1000/2530
ST023 2230
ST025 2230
ST026 2120/2240
ST027 1000/2110
2230
I
DR001 2310/2320
DR00S 2310
DR008 2310
2310
2220 - Street Development Fund
2230 - Transnet
2240 - Traffic Congestion Fund
2260 - Regional Transportation
Total Prior
Appropriations
1,285,000
315,000
604,100
1,108,700
783,900
1,515,334
464,000
-
1$ 6,076,034
3,595,131
520,000
139,665
-
$ 4,254,796

CAPITAL IMPROVEMENT PROGRAM
Summary
FY 2023-24 Total Project Expenditures Available
Appropriation Appropriation (thru June 2023) Balance -· -·--• ·- - - ----- -· - ·-- --- 250,000 1,535,000 613,858 921,142
- 315,000 - 315,000
- 604,100 52,047 552,053
- 1,108,700 1,001,892 106,808
- 783,900 - 783,900
- 1,515,334 41 1,515,293
- 464,000 41 463,959
1,385,700 1,385,700 - 1,385,700
$ 1,635,700 $ 7,711,734 I $ 1,661,sso I $ 6,043,854
300,000
130,000
-
150,000
$ 580,000 $
2310/2320 - Drainage Funds
2410 - CDBG Fund
2420 - State Grant Fund
2530 - Federal Grant Fund
3,895,131
650,000
139,665
150,000
4,834,796
3,046,879
61,316
-
-
$ 3,108,195 I $
5100/5110-Water Funds
5200/521 0 - Sewer Funds
6170 - Capital Facilities
848,252
588,684
139,665
150,000
1,726,601
December 5, 2023, Item #15
~
w
0 .....
.i:,.

U1 ~ ject N~. _
Public Facilities
Upper Lake Poway Playground Renov. PK0202
2022-23 ADA Barrier Removal PK022
Starridge & Community Park Pathway Extension PK023/PK024 PCPA Facility Maintenance Design MN030
Public Facilities Renov. - FY23 General MN033
Funding Total Prior

CAPITA L IMPROV EMENT PROGRAM
Summary
FY 2023-24
Source I Appropri_ations_ l~ ppropriation
Total Project
A~prop_!!~tio_n _
Expenditures
(thrnJune 2023)
Available
Balance
1000/2420 1,807,495 1,807,495 15,578 1,791,917
1000/2410 292,504 292,504 444 292,060
1060 324,500 324,500 131 324,369
6170 679,090 679,090 679,090
6170 290,000 290,000 109,819 180,181
Public Facilities Renov. - FY23 HVAC MN034 6170 341,000 341,000 101,539 239,461 Public Facilities Renovation - FY23 Roof MN035 6170 157,300 157,300 145,378 11,922 Public Facilities Renov. - FY23 Flooring MN039 6170 185,000 185,000 48,729 136,271 Public Facilities Renov. - FY24 General 1060/4110 1,005,000 1,005,000 1,005,000 Public Facilities Renov. - FY24 HVAC 6170 471,200 471,200 471,200 Public Facilities Renovation - FY24 Roof 6170 88,000 88,000 88,000 PCPA Facility Roofing 6170 1,315,363 1,315,363 1,315,363 PCPA Facility Electrical 6170 130,277 130,277 130,277
Lifeguard Door Replacement 6170 48,500 48,500 48,500
Pool Circulation Pump Replacement 6170 199,200 199,200 199,200 Community Park Restroom 4110 582,400 582,400 582,400
2023-24 ADA Barrier Removal 2410 127,398 127,398 127,398 Public Facilities Renov. - FY24 Painting 6170 365,000 365,000 365,000 Public Facilities Renov. - FY24 Silverset Shade Area 4110 241,000 241,000 241 ,000 Xeriscaping at Poway Library 6170 48,750 48,750 48,750
FY24 Zero Emission Vehicle Charging Infra . Study 1060 135,000 135,000 135,000 Fire Training Tower Ozone System Replacement 1000 18,650 18,650 18,650 Fire Training Tower Pump Repair 1000 77,950 77,950 77,950 Workplace Safety Facility Improvements 1060 500,000 500,000 500,000 Fiber Optic Interconnect - Fire Station 3 2860 34,527 34,527 34,527 Fiber Optic Interconnect - Old Poway Park 2860 291,272 291,272 291,272 Fiber Optic Interconnect - Commun ity Park 2860 109,939 109,939 109,939 Fiber Optic Interconnect - PCPA & PW Admin 2860 971,237 971 ,237 971,237 Total Public Facilities $ 4,076,889 $ 6,760,663 $ 10,837,552 $ 421,619 I $ 10,415,933 Funding Source Definitions
1000 - General Fund - 2220 - Street Development Fund
2230 - Transnet
2310/2320 - Drainage Funds
2410 - CDBG Fund
5100/511 O - Water Funds
5200/5210 - Sewer Funds
6170 - Capital Facilities
1060 - Capital Improvement
2110 - GasTax
2120 - Road Repair & Acct Act 2017
2240 - Traffic Congestion Fund
2260 - Regional Transportation
2420 - State Grant Fund
2530 - Federal Grant Fund
December 5, 2023, Item #15
.....
.i::,.
0 ....,
.i::,.

U1

CAPITAL IMPROVEMENT PROGRAM
Summary
Water
Annual Water Valve Replacement
Clearwell Replacement
Poway Treated Water Facilities & Redundant Pipeline
Caustic Tank Rehabilitation
R-4 Reservoir Upgrades
R-7 Reservoir Rehabilitation
Washwater Tank No. 2 Upgrades
WTP Upgrade Filters 1-8
WTP Security Upgrades
SDCWA POW-5 Turnout & FCF
MCC Upgrades (PS-8, P5-9, PS-10, PS-11, PS-12)
Utility Security Enhancement
Water Treatment Plant Chemical Tank Rehab
Emergency Interconnection #1 (Avenida La Valencia)
Project No.

WTR0002
WTR0027
WTR0028
WT032
WT033
WT034
WT036
WT037
WT038
WT040
WT041
Funding
Source
5100
5100
5100
5100
5100
5100
5100
5100
5100
5100
5100
5100
5100
5100
Total Prior tT L.U.l..:S-.l4
Appropriations Appropriation
795,000 191,000
39,423,274 -
3,165,923 -
160,000 -
66,550 170,000
622,000 446,800
563,000 -
400,000 -
90,000 -
1,887,576 -
715,000 -
- 288,250
- 225,000
- 75,000
Total Project Expenditures Available
Appropriation (thru June 2023) Balance --
986,000 624,189 361,811
39,423,274 1,787,494 37,635,780
3,165,923 1,985,729 1,180,194
160,000 36,734 123,266
236,550 - 236,550
1,068,800 29,945 1,038,855
563,000 13,181 549,819
400,000 - 400,000
90,000 398 89,602
1,887,576 1,010,606 876,970
715,000 - 715,000
288,250 - 288,250
225,000 - 225,000
75,000 - 75,000
Total Water I $ 47,888,323 $ 1,396,050 $ 49,284,373 I $ s.4ss.21s I $ 43.796,o9s Sewer
Annual Swr. Line Repair/Replace
Annual Swr. Manhole Rehabilitation
Butterfield Trail Sewer Upsize
Treatment Plant Sludge Discharge Study
Camino De Valle Lift Station Upgrades PDR
Camino De Valle Lift Station (LS3) MCC Rebuild PDR
Wastewater Collection System Infiltration & Inflow Study Total Sewer
Project No.

SW001
SW002
SW003
Funding
Source
5200
5200
5200
5200
5200
5200
5200
I
Total Prior FY 2023-24
Appropriations Appropriation
2,925,855 331,038
3,006,304 190,503
1,323,000 -
- 25,000
- 45,000
- 50,000
- 75,000
1 $ 7,255,159 $ 716,541
Total Project Expenditures Available
Appropriation (thru June 2023) Balance
3,256,893 2,215,713 1,041,180
3,196,807 2,456,342 740,465
1,323,000 4,350 1,318,650
25,000 - 25,000
45,000 - 45,000
50,000 - 50,000
75,000 - 75,000
$ 7,971,700 $ 4,676,4os I $ 3,295,295
Grand Total Capital Projects $ 69,551,201 $ 11,088,954 $ 80,640,155 $ 15,362,374 $ 65,277,781 Funding Source Defin_i_ti_o_n_s ____ _ _____ _______ _ _ ____________ ______ ________ _ -fo oo --Ge neral Fund 2220 - Street Development Fund 2310/2320 - Drainage Funds 5100/511 0 - Water Funds 1060-Capital Improvement 2230-Transnet 2410 - CDBG Fund 5200/5210-Sewer Funds 211 o -Gas Tax 2240 - Traffic Congestion Fund 2420 - State Grant Fund 6170 - Capital Facilities 2120 - Road Repair & Acct Act 2017 2260 - Regional Transportation 2530 - Federal Grant Fund December 5, 2023, Item #15
Capital Improvement Program (Streets)
Traffic Signal Controller Upgrades -CIP #STR0012/ST012
Project Manager:

Responsible Department:

Estimated Completion:

Description:

Alex Ubaldo
Development Services
Ongoing
Annual program to replace existing cabinets, controllers, conduit, wiring and miscellaneous equipment as necessary to maintain uninterrupted operations of several of the City's signals.

FY 2023-24
Total Prior Approp. Appropriation
1,285,000 250,000
Total Approp.
1,535,000
Funding Source
Lighting Dist. (2790)
Total Budget $ 1,285,000 $ 2so,ooo I $ 1,535,000
Estimated Annual Operating Budget Impact $0
Life-to-Date Expended I Available
June 2023 I Balance
613,sss I 921,142
$ 613,858 : $ 921,142
Capital Improvement Program (Streets)
Neighborhood Sidewalks (Powers & Garden Areas) -CIP #ST014 Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
July 2019
June 2024
This project will install sidewalks along areas of Powers Road and Garden Road where sidewalks do not currently exist. The project will also replace driveway approaches within the project limits to provide an ADA accessible walkway across driveways.

FY 2023-24
Total Prior Approp. Appropriation
315,000 -
Total Approp.
315,000
Funding Source
Transnet 70% (2230)
Total Budget $ 31s,ooo I $ -I $ 315,000
Estimated Annual Operating Budget Impact: $0
15 of 45
Life-to-Date Expended l Available
June 2023 ! Balance
-I 315,000
$ -I $ 315,000
December 5, 2023, Item #15
Capital
Improvement
Program
(Streets)
Poway
Road
Safety
Improvements
-CIP
#ST018
Project
Manager:

Responsible
Department:

Start
Date:

Estimated
Completion
:

Description
:

Alex
Ubaldo
Development
Services
January
2022
December
2024
This
project
is
a
Highway
Safety
Improvement
Program
(HSIP)
grant
funded
project
to
improve
the
Poway
Road
corridor
between
Oak
Knoll
Road
and
Garden
Road.

The
improvements
include
providing
advanced
dilemma
zone
detection,
implement
leading
pedestrian
interval
timing,
creating
directional
median
openings,
and
installing
and
upgrading
intersection
regulatory
signs
.
·
I
FY
2023-24
•.

I Life-to-Date
Expended
I
Available
Funding Source
Total
Prior
Approp
.

Appropriation
Total
~pproJl.

June
2023
_
Ba
lance
Federal
Grant
(2530)
589
,980
589,980
52,047
537
,933
General
Fund
(1000)
_____
1_4'-,
1_20
_______
-.;..I ____
1_4"-
, 1_2_0.;...

I _______
-___ I ___
1 __ 4,'-1_20_
Total
Budget
$
604,100
I
$
I
$
604,100
I
$
52,047
1 $
552,053
Estimated
Annual
Operat
ing
Budget
Impact:
$0
Capital
Improvement
Program
(Streets)
FY
2022
-23
Street
Overlay
-CIP
#ST023
Project
Manager:

Responsible
Department:

Start
Date:

Estimated
Completion:

Description:

Andrea
Thomas
Development
Services
March,
annually
June,
annually
The
City
annually
overlays
or
reconstructs
portions
of
public
streets
that
have
deteriorated
to
a
level
that
requires
more
than
patching
and
slurry
seal.

The
project
also
includes
survey
monument
preservation,
utility
lid
raise
to
grade,
and
Americans
With
Disabilities
Act
(ADA)
upgrades
to
existing
pedestrian ramps
.

This
project
is
located
within
Pavement
Management
Zone
6 to
coincide
with
the
FY
2022-23
Street
Maintenance
project
and
includes
Espola
Road
between
Twin
Peaks
Road
and
Titan
Way
which
had
previously
been
skipped
due
to
ongoing
construction. FY
2023-24
Funding
Source
Total
Prior
Approp.
1 Appropriation
Tra
nsnet
70%
(2230)
1,108,700
Total
Budget
$
1,108,700
$
Estimated
Annual
Ope
rating
Budget
Impact:
$0
16 of
45 Total
Approp. 1,108
,700
Life-to-Date
Expended
June
2023
$
1,108,700
$
1,001,892 1,001,892
$
Available Balance
106,808 106,808
December 5, 2023, Item #15
Capital Improvement Program (Streets)
FY 2023-24 Street Maintenance -CIP #ST026
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Andrea Thomas
Development Services
July, annually
November, annually
The street maintenance project is a continuation of the annual Citywide street maintenance program. The program is an eight­ year rotation through eight street maintenance zones providing deep patching, skin patching, crack sealing, slurry sealing, and raising utility lids to grade as needed. In Fiscal Year 2023-24 the program will address Zone 6, which encompasses residential and arterial streets south of Espola Road, north of Twin Peaks Road, east of Pomerado Road and west of Summer Sage Road. The project also includes the Adobe Ridge neighborhood just south of Camino del Norte.

FY 2023-24
Funding Source Total Prior Approp. Appropr~tio_~ Total Approp.

Transnet 30% (2240)! ___ ~o.~oo -1 --_ ?1 O~OQO I
Life-to-Date Expended
June 20~3-
Available
Balance
310,000
Road Maint(2120)~ __ 1,205,334, 1,205,334 41 1 1,205,293 Total Budget $ 1,515,334 I $ $ 1,515,-334j$ _______ 41T$ 1,5'15,293 Estimated Annual Operating Budget Impact: $0
Capital Improvement Program (Streets)
FY 2023-24 Street Overlay -CIP #ST0xx
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Andrea Thomas
Development Services
March, annually
June, annually
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that requires more than patching and slurry seal. The project also includes survey monument preservation, utility lid raise to grade, and Americans With Disabilities Act (ADA) upgrades to existing pedestrian ramps. This project is located within Pavement Management Zone 7 to coincide with the FY 2023-24 Street Maintenance project.

I
FY 2023-24
Funding Source Total Prior Approp. Appropriation
Transnet 70% (2230) 1,385,700
Tota~ Approp.
1,385,700
Life-to-Date Expended
June 2023
Total Budget $ $ 1,385,700 . $ 1,385,700 $ - $
Estimated Annual Operating Budget Impact: $0
17 of 45
Available
Balance -
1,385,700
1,385,700
December 5, 2023, Item #15
Capital
Improvement
Program
(Streets)
FY
2023
-2
4 Citywide Striping
-CIP
#ST027
Project
Manager
:

Responsible
Department:

Start
Date
:

Estimated
Completion
:

Description
:

Andrea
Thomas
Development
Services
July,
annually
June
annually
This
annual
project
provides
restriping
of
the
streets
within
the
zone
that
receives
slurry
seal
in
the
annual
street
maintenance
project.

When
the
street
maintenance
zone
is
an
odd
numbered
zone,
this
project
also
refreshes
striping
in
the
other
three
odd
numbered
zones,
when
the
street
maintenance
zone
is
an
even
numbered
zone,
the
project
refreshes
the
striping
in
the
other
three
even
numbered
zones
.

Under
this
rotation,
all
public
street
striping
in
the
City
is
refreshed
or
replaced
every
two
years.

The
restriping
of
slurry
sealed
zones
will
include
the
adding
of
buffer
zones
to
bike
lanes,
and
replacing
traditional
crosswalk
striping with
"continental"
striping.

Funding Source
Total
Prior
Approp
.

Gas
Tax
(2110)
380,000
General
Fund
(1000)
84,000
Total
Budget
$
464,000
FY
2023
-24
Appropriation $
Estimated
Annual
Operating
Budget
Impact:
$0
Total
Approp
.
380,000 84,000
I Life
-to-Date
Expended
June
2023
41 -
- $
464,000
$
41 $
Available Balance
379,959 84,000 463,959
Capital
Improvement
Program
(Streets)
Espola
Road
Median
-CIP
#ST025
Project
Manager
:

TBD
Respons
ible
Department:

Start
Date:

Est
imated
Comp
letion
:

Description
:

Development
Services July
2024
June
2026
This
project
proposes
to
install
raised
landscaped
medians
along
Espola
Road
from
just
north
of
Country
Day
Lane
to
just
east
of
Old
Coach
Road.

Funding
Source
Total
Prior
Approp
. I
Transnet
70%
(2230)
783,900
FY
2023-24
Appropriation
I Life
-to
-Date
Expended
I
Total
Approp.
;
June
2023
783,900
Total
Budget
$
783,900
$
- $
783,900
$
- $
Est
imated Ann
ual
Operating
Budget
Impact:
$0
18 of
45 Available Balance
783,900 783,900
December 5, 2023, Item #15
Capital
Improvement
Program
(Drainage)
Corru
gated
Metal
Pipe
Annual
Repa
ir/Replace
-CIP
#DR001
Project
Manager
:

Responsible
Department:

Estimated
Comp
letion
:

Description
:

Jeff
Beers
Development
Services Ongoing
This
fund
is
used
to
replace
or
repair
failing
corrugated
metal
drainage
pipes
citywide.

The
Fiscal
Year
2023-24
project
will
replace
or
repair
failing
corrugated
metal
pipe
based
upon
staff
evaluation
and
prioritizations
in
the
2017
Citywide
Corrugated
Metal
Pipe
Condition
Assessment
or
as
identified
by
Public
Works
staff.

FY
2023-24
Funding
Source
Total
Prior
Approp
:
_Appropriation
Drainage
(2310)
3,567,281
,
300,000
Drainage
Imp.
(2320)
27,850
1 "Total
App
r:.?
~-
3,867,281
27,850
Life
-to-Date
Expended
June
2023
3,019,029
27,850
Total
Budget
$
3,595,131
1 $
300,000
$
3,895,131
I
$
3,046,879
$
Est
imated Annual
Operat
ing
Budget
Impact:
$0
Availa
ble
Balance
848,252 848,252
Capital
Improvement
Program
(Drainage)
Annu
al Tr
as
h
Ca
pt
ure
Program
-CI
P
#DR00
S
Project
Manager
:

Responsible
Department:

Est
imated
Comp
letion
:

Descript
ion
:

Andrea
Thomas
Development
Services Ongoing
This
annual
project
will
install
trash
capture
devices
at
inlets
located
in
Priority
Land
Use
(PLU)
areas
as
required
by
Order
No
.

R9-2017
-0077
(Order)
issued
by
the
Regional
Water
Quality
Control
Board
in
2017.

Per
the
requirements
of
the
Order,
the
City
must
be
in
full
compliance
with
the
order
in
10 years
and
must
install
10%
of
the
PLU
inlets
each
year.

FY
2023-24
Funding Source
Total
Prior
Approp.
.

Appropriation
Drainage
(2310)
520,000
130,000
Life-to-Date
Expended
June
2023
61,316
Total
Approp.
650,000 650,000
$
Total
Budget
$
520,000
$
130,000
$
61,316
$
Estimated
Annual
Operat
ing
Budget
Impact
$
0 19
of
45 Available Balance
588,684 588,684
December 5, 2023, Item #15
Capital Improvement Program {Drainage)
Community Park Concrete Ribbon Drain Assessment -CIP #DR008 Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Alex Ubaldo
Development Services
October 2023
June 2024
The concrete lining along approximately 550 lineal feet of the Community Park concrete channel has deteriorated, exposing the earth in several locations. During storm activity, water flowing through the channel further erodes the exposed earth and undermines the concrete. This project entails evaluation of approximately 550 lineal feet of open earthen channel and concrete ribbon gutter to determine hydrological and structural integrity of that portion within Community Park. The report includes evaluation, recommendations for remediation/repair options of damaged/eroded channel and erosion prevention along sides/bottom of channel within that portion with a cost benefit analysis, and summary of actions for required Federal, State and/or local permitting for each option presented.

FY 2023-24
Funding Source Total Prior Approp. I Appropriation
Drainage (2310) -· • 139,665 : ---
j Life-to-Date Expended :

Total Approp. I June 2023
139,665 ·1 --·--
Available
Balance - -
139,665
Total Budget $ 139,665 : $ -: $ 139,66s I $ -$ 139,665
Estimated Annual Operating Budget Impact: $ 0
Capital Improvement Program {Drainage)
Channel Rehabilitation -Pomerado Channel -CIP #DROXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
TBD
TBD
Repair various sections of spalled/eroded concrete along the Pomerado concrete channel that runs parallel (eastern side) to Pomerado Road from Laja Drive to Tassel Road. This cchannel is vital to stormwater conveyance from the northwest section of Poway to the southern earthen channels, and runs through dense neighborhoods. Undermining has started to occur in serveral of the damaged areas, threatening the integrity of the channel and private properties adjacent to the channel. Furthermore, the damaged concrete makes annual cleaning activities extremely challenging.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. June 2023 Balance Drainage (231 0) ___________ 1_5_0:....,0_0_0 ____ 15_o..;...o_o_o_,---------,----15_o""",o_o_o Total Budget $ $ 150,000 $ 150,000 $ - $ 150,000
Estimated Annual Operating Budget Impact $ 0
20 of 45
December 5, 2023, Item #15
City of Poway -Capital Improvement Program (Public Facilities) Upper Lake Poway Playground Renovation -CIP #PK020
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Jeff Beers
Development Services
July 2021
December 2023
This project consists of installing new compliant playground structures and retrofitting playground surfaces for the 2 to 5 years of age and 5 to 12 years of age portions of the Upper Lake Poway playground. The existing poured-in-place surface will be retrofitted with a new interlocking rubber tile system (PlayMatta) over the existing rubberized pad with the 2 to 5 years of age portion of the playground and the fiber mulch will be removed and replaced with a new concrete slab, base layer, and a new interlocking rubber tile system for the 5 to 12 years of age portion. New shade covers and benches will also be installed. The new standard design structures will be suitable for toddlers ranging from 2 to 5 years of age and youths from 5 to 12 years of age.
1 FY 2023-24 I Life-to-Date Expended • Available
Funding Source Total Prior Approp._ Appropriation Total Approp. L 1ne 20~ __ _ Balance Park lmprovement(4110) 1,598,788, __ _____ _ \?98,7~ ____ 7,49~ __ -~591,29~ State Grant Fund (2420) 208,707 ~ 208,707 I 8,083 200,624 Total Budget $ 1,807,495 $ $ 1,807.495 I $ 15,578 $ 1,791,917 ; Estimated Annual Operating Budget Impact: $0
City of Poway -Capital Improvement Program (Public Facilities) 2022-23 ADA Barrier Removal -Community Park Path of Travel -CIP #PK022 Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Jeff Beers
Development Services
December, annually
June, annually
This is an annual Community Development Block Grant (CDBG) funded program to remove Americans with Disabilities Act (ADA) barriers and improve access to various public facilities. The 2022- 23 project will address ADA issues at Community Park, including accessibility improvements to the public restrooms and replacing ADA compliant paths of travel and ramps.

FY 2023-24
Funding Source Total Prior Approp. Appropriation
Park Improvement (4110) 133,347
CDBG Fund (2410) 159,157
21 olJls'11 Budget $ 292,504 $
Estimated Annual Operating Budget Impact: $0
Life-to-Date Expended
June 2023 Total Approp.
133,347
159,157
292,504 $ $
444
444 $
Available
Balance
133,347
158,713
292,060
December 5, 2023, Item #15
City of Poway -Capital Improvement Program (Public Facilities) Parks Sidewalk & Pathways Extension -CIP #PK024
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Jeff Beers
Development Services
December 2022
December 2023
The project will extend the pathway at Starridge Park to create a complete loop, allowing joggers, children on bicycles, parents walking with strollers, etc. to go all the way around the park instead of turning around. This would increase the usability of the park as intended. The Project will also extend the existing concrete sidewalk at Community Park from the Skate Park to the Creek Crossing to improve connectivity between the existing pedestrian travel paths and improve ADA accessibility.

FY 2023-24
Funding Source T_otal Prior Approp. ~ppropri~ion_
Capital Improvement (1060) 216,000
Park Improvement (4110) _ _ __ 108,500
Total Budget $ 324,500 $
Estimated Annual Operating Budget Impact: $0
~;a~------=---i~;;;;=-::-3iiP7:~;;:;:;r'!!.':)
I I e-o-a e xpen e
Total Approp.
• --216~00-r--
_J_~ne 2023 _
131
108,500 -----
$ 324,500 I $ 131 $
Balance
215,869
108,500
324,369
City of Poway -Capital Improvement Program (Public Facilities) PCPA Facility Maintenance Design -CIP #MN030
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Jeff Beers
Development Services
July 2021
TBD
The Poway Center for Performing Arts (PCPA) opened in 1990.

This project provides the design for various capital improvements to upgrade the aging equipment and bringing the facility up to compliance with current codes.

FY 2023-24 1 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. June 2023 . Balance Capital Facilities (6170) _____ 67_9...:.,0_9_0 ___________ 67_9...:.,0_9_0_, ____________ 67_9-'-,0_9_0_ Total Budget $ 679,090 $ $ 679,090 $ $ 679,090
Estimated Annual Operating Budget Impact: $0
22 of 45
December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facilities
Renovation
-FY
23 General
-CIP
#
MN033
Pro
ject
Manager:

Responsib
le
Department:

Start
Date:

Estimated
Comp
letion
:

Descr
iption:

TBD
Dev
. Services/Public
Works
August
2022
June
2023
This
project
addresses
maintenance
issues
at
various
City
facilities.

The
proposed
work
includes
replacing
windows,
door
frames,
doors,
railings,
wood
beams,
and
trellises,
and
refin
ishing
wooden
doors
at
City
Hall,
City
Council
Chambers,
Swim
Center,
Templars
Hall
at
Old
Poway
Park,
Lake
Poway
restroom
and
pavilion,
and
Adobe
Ridge
Park
. These
replacements
will
support
on-going
City
operations
for
these
facilities
. FY
2023-2
4 Li
fe-to-Da
te E
xpended
Available
Funding Source
Total
Prior
App
rop.

Ap_pr
opr
iation
_To
ta
l Ap
prop
._
J~ne
2023
Bala
nce
Capital
Facilities
(6170)
_____
29_0..:..,0_0_0
__________
2_9_0..:..,0_0_0
______
1_0....:9,_8_19
____
1_8_0,_,
1_8_1
Total
Budget
$
290,000
$
$
290,000
'
$
109,819
$
180,181
Estimated
Annual
Operating
Budget
Impact:
$0
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facilities
Renovation
-FY
23 HVAC
Replacement
-CIP
#
MN034
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Completion:

Description
:

TBD
Dev
. Services/Public
Works
August
2022
June
2023
This
project
consists
of
replacements
of
HVAC
units
that
have
outlived
its
useful
life.

The
units
were
recommended
from
a
HVAC
assessment
report
and
are
located
at
the
Old
Poway
Park
Museum
, Old
Poway
Park
Office
, Public
Works
Fleet
Maintenance,
Public
Works
Administration
building,
Public
Works
Material
Handling
Yard
, Water
Treatment
building,
Lake
Poway
Community
Services
office,
Lake
Poway
Pavilion,
and
Kumeyaay.

FY
2023
-24
Life-to-Date
Expended
Availab
le
Funding Source
Total
Prior
Approp.

Ap
propriat
~on
Total
Appr~p.

June
2023
Balance
Capital
Facilities
(6170)
_____
34_1..:..
,o_o_o
___________
34_1..:..,0_0_0
______
1_0-'1
,'--s_39
____
2_3_9..;..,4_6_1
Total
Budget
$
341,000
$
$
341,000
$
101,539
$
239,461
Estimated
Annua
l Operating
Budget
Impact:
$0
23 of
45 December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Faci
lities
Renovation
-FY
23 Roofing
Replacement
-CIP
#
MN035
Project
Manager
:

Responsible
Department:

Start
Date
:

Estimated
Completion:

Description:

TBD
Dev.

Services/Public
Works
August
2022
June
2023
This
project
will
replace
roofs
at
the
Pool
Locker
Room
building,
Old
Poway
Park
Museum
mechanical
well,
Public
Works
Administration
mechanical
well,
the
Lake
Poway
Community
Services
Office
storage
lean-to
building,
and
the
Lake
Poway
Parks
Office
building
. The
roofs
have
outlived
their
useful
lives
. In
order
to
maintain
a weatherproof
building
envelope,
replacement
of
these
roofs
is
recommended.

These
replacements
will
support
on-going
City
operations
for
these
locations
.

FY
2023-2
4 Li
fe-to-Da
te E
xp
ended
Availa
ble
Funding Source
Total
Prior
Ap
prop.

AjlprJpria
tion
To
ta
l Apj)rop.

June
2023
Balance
Capital
Facilities
(6170)
_____
15_7-'-,3_0_0
___________
15_7-'-,3_0_0
______
1_4...:5,_37_8
____
1_1.:.;.,9_2_2
Total
Budget
$
157,300
$
$
157,300
$
145,378
$
11,922
Estimated
Annual
Operating
Budget
Impact:
$0
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facilit
ies
Renovat
ion
-FY
23 Floor
ing
Replac
ement
-CIP
#
MN039
Project
Manager:

Responsible
Department:

Start
Date:

Estimated
Completion
:

Description:

Public
Works
Dev.

Services/Public
Works
August
2022
June
2023
This
project
consists
replacing
flooring
at
the
Swim
Center,
Porter
House
kitchen
at
Old
Poway
Park,
and
Lake
Poway
Pavilion
.

Additionally,
new
epoxy
flooring
will
be
installed
in
the
shop
area
of
the
Public
Works
Fleet
Maintenance
building.

The
replacements
are
recommended
based
off
of
observation
of
failing
floors.

The
epoxy
flooring
for
Fleet
Maintenance
is
recommended
to
maintain
a
safe
workspace
area
that
is
anti-slip
and
easier to
clean.

FY
2023-24
Life-to-Date
Expended
Avai
lable
Funding Source
Total
Prior
Approp.

Appropriation
Total
_ ~pjlrop.

June
2023
Balance
Capital
Facilities
(6170)
_____
1_85....:.,_00_0
___________
1_85....:.'.;...00'-0
_______
4_8.:....,7_2_9
____

13.;..6;.:.,2.;..7--'-1
Total
Budget
$
185,000
$
$
185,000
$
48,729
$
136,271
Estimated
Annual
Operating
Budget
Impact:
$0
24 of
45 December 5, 2023, Item #15
City of Poway -Capital Improvement Program (Public Facilities) ' Public Facilities Renovation -FY 24 General -CIP # MNOXX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Public Works
Dev. Services/Public Works
December 2023
June 2024
This project addresses maintenance issues at various City facilities. The proposed work includes replacing windows at various City facilities including at the Templars, Train Barn, Water Treatment Plant, and City Hall. The proposed work will also replace tennis court fencing and lights at Community Park, both gate motor replacement at the Sheriff, and other repairs as needed.

These replacements will support on-going City operations for these facilities.

FY 2023-24
Funding Source Total Prior Approp.1 Appropriation ; _ Total Approp.

Capital Improvement (1060) 485,000 485,000
Park Improvement (4110) 520,000 520,000
Life-to-Date Expended 1
June 2023
Total Budget $ / $ 1,005,000 1 $ 1,005,000 $ 1$
Available
Balance
485,000
520,000
1,005,000
Estimated Annual Operating Budget Impact: $0
City of Poway -Capital Improvement Program (Public Facilities) Public Facilities Renovation -FY 24 HVAC Replacement-CIP # MNOXX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Public Works
Dev. Services/Public Works
December 2023
June 2024
This project consists of replacements of HVAC units that have outlived its useful life. The units were recommended from a HVAC assessment report and are located at City Hall server room, Fire Station 2, and the Library. The proposed work will also include the replacement of the domestic water boiler for the Pool.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. Ju~e 2023 Balance Ca pita I Facilities (6170) ___________ 4'-7'-1,_,2'-0-'-0 ____ 4_71....:.,2::..0:....:0'------------'--47'-1....:.,2::..0~0 Total Budget $ $ 471,200 $ 471,200 $ $ 471,200
Estimated Annual Operating Budget Impact: $0
25 of 45
December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facil
ities
Renovat
ion
-FY
24 Roofin
g
Replacem
ent
-CIP
#
MNOXX
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Completion
:

Description
:

Public
Works
Dev.

Services/Public
Works
December
2023
June
2024
This
project
will
replace
roofs
at
the
Crosthwaite
Operations
Building,
Starridge
flat
roof
portion,
and
the
Public
Works
veh
icle
storage
. The
roofs
have
outlived
their
useful
lives
. In
order
to
maintain
a weatherproof
building
envelope,
replacement
of
these
roofs
is
recommended.

These
replacements
will
support
on
-going
City
operations
for
these
locations
.

FY
2023-24
Life
-to-Date
Expended
I
Available
Funding Source
!otal
Prior
Approp.
~ppropriation
Total
Approp.

June
2023
Balance
Capital
Facilities
(6170)
___________
8_8,_0_00
_____
8_8..;.,0_0_0
____________
8_8_,o_o_o
Total
Budget
$
I $
88,000
$
88,000
$
$
88,000
Estimated
Annua
l Operating
Budget
Impact
$0
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
PCPA
Faci
lity
Roo
fing
-CI
P
#M
NOXX
Project
Manager
:

Responsible
Department:

Start
Date
:

Estimated
Comp
letion:

Description:

TBD
Development
Services
March
2024
December
2024
Roof
replacement
is
included
in
the
first
year
of
the
6-year
PCPA
CIP
plan
. Design
of
this
project
is
included
in
the
large
design
project,
already
in
progress
. This
project
will
be
reimbursed
at
35%
by
PUSD
after
completion.

In
order
to
maintain
a
weatherproof
building
envelope
, replacement
of
these
roofs
is
recommended.

These
replacements
will
support
on-going
City
operations
for
these
locations
.

FY
2023-24
Life-to-Date
Expended
Available
Funding
Source
Total
Prior
Approp
.

Appropriation
Total
Approp.

June
2023
Balance
Cap
ital
Facilities
(6170)
__________

1..;..,3_1_5'-,3_6_3
___
....;1 ,_3_15""'",3_6_3
___________
"""1,_31_5..;.,3_6_3
Total
Budget
$
$
1,315,363
$
1,315,363
$
$
1,315,363
Estimated
Annual
Operating
Budget
Impact:
$0
26 of
45 December 5, 2023, Item #15
City of Poway -Capital Improvement Program (Public Facilities) PCPA Facility Electrical -CIP #MNOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
December 2024
Transformer replacement is included in the first year of the 6-year PCPA CIP plan. Design of this project is included in the large design project, already in progress. This project will be reimbursed at 35% by PUSD after completion (funds will be received in FY25). The electric transformers are nearing the end of their useful life and replacement will bring it up to code.

FY 2023-24 1 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation _ T~ta_l Approp. ' ___ June 2023 __ ·--!3alance Capital Facilities (6170) 130,277 130,277 I 130,277
Total Budget $ $ 130,277 $ 130,277 ' $ $ 130,277
Estimated Annual Operating Budget Impact: $0
City of Poway -Capital Improvement Program {Public Facilities) Lifeguard Door Replacement -CIP #MNOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
December 2024
The proposed work consists of the replacement of the doors at the lifeguar room at the pool. The locking mechanism at two of the doors have repeatedly failed creating a safety hazard when responding lifeguards aren't able to quickly access the first aid room, the AED, and other emergency equipment.

FY 2023-24
Funding Source Total Prior Approp. . Approprjation
Capital Facilities (6170) 48,500
Total Budget $ $ 48,500 $
Estimated Annual Operating Budget Impact: $0
27 of 45
Life-to-Date Expended
Total Approp.
1 June 2023
48,500
48,500 · $ $
Available
Balance
48,500
48,500
December 5, 2023, Item #15
City of Poway -Capital Improvement Program {Public Facilities) Pool Circulation Pump Replacement -CIP #MNOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
December 2024
This project consists of the purchase of a new circulation pump, removal of the old pump and installation of the new pump. The existing circulation pump is beyond its service life and needs replacement. Failure of this pump would necessitate closure of the pool for months due to the long lead time to obtain pump equipment.

FY 2023-24
Funding Source _Tota~r:_io~ ~ppro_e. _Appr~ria~ion _ Total ~pprop.:
; . I Life-to-Date Expended
__ !une 202~_
Capital Facilities (6170) 199,200 199,200 1
Total Budget $ $ 199,200 $ 199,200 • $
Estimated Annual Operating Budget Impact: $0
$
Available
Balance
199,200.
199,200
City of Poway -Capital Improvement Program (Public Facilities) Community Park Restroom -CIP #MNOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
December 2024
This project will add a restroom by Adventure Playground at Community Park, which was idenfied as a priority in the Community Park needs assessment since there is no close restroom to the nortwest side of Community Park.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Approp!iation_ To~I Approp. , June ~2~ Balance Capital Facilities (6170) __________ ....:5:..:8:..::2:!....,4:..::0.=..0 ___ ___::.5.=..82:::.,4....:0:..:0:,__ __________ ___::.58.=..2::!.,4....:0:....:....0 Total Budget $ $ 582,400 $ 582,400 $ $ 582,400
Estimated Annual Operating Budget Impact $0
28 of 45
December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
2023
-24
ADA
Barrier
Removal
-Community
Park
Path
of
Travel
-CIP
#PKOXX
Project
Manager
:

Responsible
Department:

Start
Date
:

Estimated
Completion:

Description
:

TBD
Development
Services
December,
annually
June,
annually
This
is
an
annual
Community
Development
Block
Grant
(CDBG)
funded
program
to
remove
Americans
with
Disabilities
Act
(ADA)
barriers
and
improve
access
to
various
public
facilities.

The
2023-24
project
will
address
ADA
issues
at
Community
Park,
including
accessibility
improvements
and
replacing
ADA
compliant
paths
of
travel
and
ramps
at
the
Slack
Street
connection.

FY
2023-2
4 Funding
Source
Total
Prior
Approp
.

Appropriation
Tot
al Approp
.

CDBG
Fund
(2410)
127,398
127,398
Total
Budget
$
$
127,398
$
127,398
Estimated
Annual
Operating
Budget
Impact:
$0
Life-to-Da
te
Expended Availa
ble
June
2023
Balance
127,398
$
$
127,398
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facilities
Renovation
-FY
24 Painting
-CIP
#
MNOXX
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Complet
ion
:

Description:

TBD
Public
Works

TBD TBD
The
proposed
work
consists
of
prepping
and
painting
exterior/interior
surfaces/walls
at
Future
Farmers
of
America,
Water
Treatment
Plant
Operations
building,
Chemical
buildings,
filter
control
building,
pool
buildings,
nine
park
restroom
buildings,
PCPA
concession
and
interior
back
hallway
and
doors,
and
the
pool
concrete
surfacing
around
the
pool.

Painting
of
facilities
are
a
part
of
the
City's
ongoing
maintenance
to
restore
and
protect
building
exteriors,
which
can
become
faded
and
susceptible
to
weather.

Interior
spaces
get
damaged
from
normal
use. FY
2023-24
Life
-to-Date
Expended
Available
Funding
Source
Total
Prior
Approp.

Appropriation
Total
Approp
.

June
2023
Balance
Capital
Facilities
(6170)
___________
3_6_5,'-o_oo
_____
36_5""",o_o_o
____________
3_6_s-'-.o_o_o
Total
Budget
$
$
365,000
$
365,000
$
$
365,000
Estimated
Annual
Operating
Budget
Impact:
$0
29 of
45 December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Public
Facilities
Renovation
-FY
24 Silverset
Shade
Area
-CIP
#
MNOXX
Project
Manager:

Responsible
Department
:

Start
Date
:

Estimated
Completion:

Description
:

TBD
Public
Works

TBD TBD
This
project
will
remove
the
sand
area
and
replace
it with
shade
and
concrete
where
picnic
tables
can
be
set.

The
sand
area
poses
a
maintenance
challenge
and
safety
risk.

When
the
sand
is
on
the
adjacent
concrete,
it
becomes
slippery.

The
shade
will
provide
cover
for
adults
supervising
their
children
on
the
equipment.

FY
2023-24
Li
fe-to-Date
Expended
Availa
ble
Funding
Source
Total
Prior
Approp.

Appropriation
Total
Approp.

June
2023
Balance
Park
Improvement
(4110)
241,000 241,000
241,000
---------------------------------
Tot
a I Budget
$
• $
241,000
$
241,000
$
$
241,000
Estimated
Annual
Operating
Budget
Impact:
$0
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Xeriscap
ing
at
Poway
Library
-CIP
#MNOXX
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Completion
:

Description
:

TBD
Development
Services
March
2024
December
2024
This
project
would
replace
3,300
SF
of
lawn
at
the
Poway
Library
into
xeriscaping
reducing
water
use
and
be
consistent
with
other
landscaped
areas
at
the
libarary.

FY
2023
-24
Li
fe-to-Date
Expended
Ava
ilable
Funding
Source
Total
Prior
Ap
prop
.

Appropriation
Total
Approp.

June
2023
Balance
Capital
Facilities
(6170)
___________
4_8:...,7_5_0
____
4_8.:.,7_5_0
____________
4_8.:.,7_5_0
Total
Budget
$
$
48,750
$
48,750
$
$
48,750
Estimated
Annual
Operat
ing
Budget
Impact:
$0
30 of
45 December 5, 2023, Item #15
City of Poway -Capital Improvement Program (Public Facilities) 2023-24 Zero Emission Vehicle Charging Infrastructure Study -CIP #MN0XX Project Manager: TBD
Responsible DepartmenJ!>ublic Works/Development Services Start Date: March 2024
Estimated Completion: June 2025
Description:

The project will hire a qualified consultant to evaluate vehicle charging requirements, identify feasible locations, develop a vehicle charging station plan, research and apply for incentives and grants, work with SDG&E to install required power infrastructure, obtain easements (as necessary), and act as a program manager for the installation of the vehicle charging stations. The California Air Resource Board will finalize the provisions of the Advanced Clean Fleet Rule in 2023, which will require City municipalities to begin transitioning on-road medium/heavy duty fleets to zero emission vehicles (ZEV) beginning January 1, 2024. Vehicle charging stations will be installed in a phased process year to year as more ZEVs are added to the City's fleet.

FY 2023-24 Life-to-Date Expended ' Available
Funding Source Total_Prior Approp. Appropriation Total Approp. June 2023 Balance Capital Facilities (6170) ___________ 1_3_5 ___ ,o_oo _____ 13_5~,o_o_o ____________ 1_3_5 ___ ,o_o_o Total Budget $ $ 135,000 $ 135,000 $ $ 135,000
Estimated Annual Operating Budget Impact: $0
City of Poway -Capital Improvement Program (Public Facilities) Fire Training Tower Ozone System Replacement - CIP # MN0XX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Fire Department
January 2024
December 2024
This project will replace the Ozone water filtration system and pump at the Fire Training Tower. The aging Ozone filtration system and pump are originally built in 2006 and need to be replaced.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Appr~p. Appropriation Total Approp. June 2023 Balance Capital Facilities (6170) ___________ 1 ...... 8, ...... 6_50 _____ 1_8~,6_5_0 ____________ 1_8 ...... ,6_5_0 Total Budget $ $ 18,650 $ 18,650 $ $ 18,650
Estimated Annual Operating Budget Impact: $0
31 of 45
December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
{Public
Facilities)
Fire
Training
Tower
Pump
Repa
ir
-CIP
#
MNOXX
Project
Manager:

Responsible
Department:

Start
Date:

Estimated
Completion
:

Description:

TBD
Fire
Department March
2024
December
2024
This
project
will
rebuild
the
main
fire
pump
at
the
Fire
Training
Tower
that
supplies
water
pressure
to
the
fourt
on-site
fire
hydrants
. The
aging
main
pump
has
undergone
frequent
servicing
and
will
need
to
be
removed
by
crane
and
rebuilt.

FY
2023-24
Life-to-Date
Expended
Available
Funding
Source
Total
Prior
Approp.

Appropriation
Total
Approp
.

June
2023
Balance
Capital
Facilities
(6170)
___________
7--'7,'-9_50
_____
7_7-'-,9_5_0
____________
7_7'-,9_5_0
Total
Budget
$
' $
77,950
$
77,950
$
$
77,950
Est
imated Annual
Operating
Budget
Impact:
$0
City
of
Poway
-Capital
Improvement
Proqram
(Public
Facilities)
Workplace
Safety
Facility
Improv
em
ent
s -CIP
#
MNOXX
Project
Manager
:

Responsible
Department
:

Start
Date
:

Estimated
Completion:

Description:

TBD
HR
&
Risk
Management March
2024
December
2024
This
project
will
design,
procure
and
install
closed-circuit
security
cameras
and
signage,
employee
badging,
and
panic
buttons
at
various
City
facilities.

It
will
install/extend
reception
counters
to
define
public
space
and
create
security
barriers,
enahnce
security
of
desginated
safe
rooms
with
deadbolt
locks
and
bulletproof
glass
treatment
and
coverings,
and
other
safety
measures
idenfied
through
the
Workplace
Safety
Program.

FY
2023
-24
Life-to-Date
Expended
Available
Funding
Source
Total
Prior
Approp.

Appropriation
Total
Approp
.

June
2023
Balance
capital
Improvement
(1060J
___________
s_o_o,;....o_oo
_____
so_o....;.,o_o_o
____________
so_o..;..
,o_o_o
Total
Budget
$
$
500,000
$
500,000
$
$
500,000
Estimated
Annual
Operating
Budget
Impact:
$0
32 of
45 December 5, 2023, Item #15
City of Poway -Capital Improvement Program {Public Facilities) Fiber Optic Interconnect Project -Fire Station 3 -CIP # MN0XX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Finance
March 2024
December 2024
This project will connect the network to City Hall building and Fire Station 3 building. The project includes installing optical fiber cable using existing pathways between City hall and the traffic pedestal on the corner of Poway Road and Pomerado Road and boring pathways between Leone Way traffic pedestal and Fire Station 3.

FY 2023-24 Life-to-Date Expended , Available
Funding Source T~t~ Prior Approp: Appropriatio~ Total Approp. June 202~ _ Balance PEG Fund (2860) ______ __; ____ 3_;4,'-5_27 ___ ·-__ -_3_4..:..:s_2_7_I ____________ 3_4.;_,5_2_7 Total Budget $ ; $ 34,527 $ 34,527 $ $ 34,527
• Estimated Annual Operating Budget Impact: $0 •
City of Poway -Capital Improvement Program {Public Facilities) Fiber Optic Interconnect Project -Old Poway Park -CIP # MN0XX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Finance
March 2024
December 2024
This project will connect the network to City Hall building and Porter House building at Old Poway Park. The project includes boring and creating pathways between the Aubrey Street traffic pedestal to the exterior pull box at the Porter House. By installing City owned conduits and fiber, we can maintain and grow our network, which will include future systems (cameras, badge readers, etc.) that require higher bandwidth and provide staff faster access to City applications, file storage, and itnernet access.

FY 2023-24 Life-to-Date Expended Available
Funding Source _Total Prior Approp. Appropriation _Total Approp. June 2023 Balance PEG Fund (2860) ___________ 2_9_1,_2_72 _____ 29_1_,2_7_2 ____________ 2_9_1_,2_7_2 Total Budget $ $ 291,272 $ 291,272 $ 1 $ 291,272
Estimated Annual Operating Budget Impact: $0
33 of 45
December 5, 2023, Item #15
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Fiber
Optic
Interconnect
Project
-Community
Park
-CIP
#
MN0XX
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Completion:

Description
:

TBD
Finance
March
2024
December
2024
This
project
will
install
conduit
from
City
Hall
that
connects
into
existing
conduit
located
in
a
planter
in
the
parking
lot
south
of
the
skate
park.

The
new
fiber
optic
cable
will
be
installed
from
City
Hall
through
this
conduit
path
to
the
new
community
center
building
for
computer network
and
telephone communication.

FY
2023-2
4 Life-to-Date
Expended
Available
Funding Source
Total
Prior
Approp.

Appropriation
Total
Approp.

June
2023
Balance
PEG
Fund
(2860)
___________
1_0-'9,'-9_39
_____
10_9..;..,9_3_9
____________
1_0_9.;...,9_3_9
Total
Budget
$
$
109,939
$
109,939
$
$
109,939
Estimated
Annual
Operati
ng
Budget
Impact
$0
City
of
Poway
-Capital
Improvement
Program
(Public
Facilities)
Fiber
Optic
Interconnect
Project
-PCPA
and
Public
Works
Admin
Building
-CIP
#
MN0XX
Project
Manager:

Responsible
Department:

Start
Date:

Estimated
Completion:

Description
:

TBD
Finance
March
2024
December
2024
This
project
will
utilize
existing
traffic
fiber
optic
network
and
install
additional fiber
optic
infrastructure
to
interconnect
City
Hall
with
Poway
Center
for
Performing
Arts
(PCPA)
and
Public
Works
Administration
Building,
which
will
support
the
Lake
Poway
Road
Campus
and
facilities
at
the
Lake.

It
will
also
extend
traffic
fibernetwork
to
signals
on
Espola
Road
at
the
following
intersections:

High
Valley
Road,
Titan
Way,
and
Lake
Poway
Road.

FY
2023-24
Life
-to-Date
Expended
Available
Funding
Source
Total
Prior
Approp
.

Appropriation
Total
Ap
_prop
.

June
2023
Balance
PEG
Fund
(2860)
___________
9_7_1_,2_37
_____
97_1_,2_3_7
____________
97_1_,2_3_7
Total
Budget
$
$
971,237
$
971,237
$
$
971,237
Estimated
Annual
Operating
Budget
Impact
: $0
34 of
45 December 5, 2023, Item #15
Capital Improvement Program (Water)
Annual Water Valve Replacement -CIP #WT002
Project Manager:

Responsible Department:

Estimated Completion:

Description:

Andrea Thomas
Development Services
Ongoing
This annual program replaces non-functioning water distribution valves that range from six-inch to 42-inch identified by staff during routine field maintenance and inspections. The project focuses on larger valves and valves in high traffic areas.

Funding Source Tota! Prior Approp.

Water Fund (5100) 795,000
FY 2023-24
Appropriation
191,000
Life-to-Date Expended
June 2023 _ _
624,189
Total Budget. $ 795,000 $
Total Approp.
986,000
986,000 $ 191,000 $ 624,189
Estimated Annual Operating Budget Impact: $0
Available
Balance
361,811
361,811
Capital Improvement Program (Water)
Clearwell Replacement -CIP #WTR0027
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Shadi Sarni
Public Works
March 2020
August 2024
This project will provide the planning, design, and construction for the replacement of the existing 10 million-gallon Clearwell with two new reservoirs.

FY 2023-24
Funding Source Total Pri<_>r Approp. Appropriation
Water Fund (5100) 39,423,274
Total Budget $ 39,423,274 $
Estimated Annual Operating Budget Impact: $ TBD
35 of 45
- $
Total Approp.
39,423,274
Life-to-Date Expended
June 2023
1,787,494
39,423,274 $ 1,787,494
Available
Balance
37,635,780
37,635,780
December 5, 2023, Item #15
Capital Improvement Program {Water)
Poway Treated Water Facilities & Redundant Pipeline -CIP #WTR0028 Project Manager: .

Responsible Department:

Start Date:

Estimated Completion:

Description:

Shadi Sarni
Public Works
July 2020
August 2025
This project will design a treated water connection for the City of Poway to the San Diego County Water Authority (SDCWA) aqueduct. The design will include a pump station, a forebay in the lower parking lot of the Public Works facilities, and all necessary piping to complete a fully functional treated water connection and redundant 36-inch pipeline in Lake Poway Road.

FY 2023-24
Funding Source _Tot~! P!Jor:__Approp. App_i:oeriation
Water Fund (5100) 3,165,923
7 Life-to-Date Expended
JunE:_3023
1,985,729
Total Approp.
3,165,923
3,165,923 , $ Total Budget $ 3,165,923 $ - $ 1,985,729
Estimated Annual Operating Budget Impact: $ TBD
Available
Balance
1,180,194
1,180,194
Capital Improvement Program {Water)
Caustic Tank Rehabilitation -CIP #WT032
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description
Jeff Beers
Development Services
November 2021
March 2024
This project consists of a full replacement of the existing sodium hydroxide bulk tank 3T-1.

FY 2023-24
Funding Source Tot_al Prior Approp. Appropriatio_n
' Life-to-Date Expended
Ju~e 2023 Total ~prop.
160,000 • Water Fund (5100) 160,000 36,734
Total Budget $ 160,000 $ - $ 160,000 . $ 36,734
Estimated Annual Operating Budget Impact: $0
36 of 45
Available
Balance
123,266
123,266
December 5, 2023, Item #15
Capital Improvement Program (Water)
R-4 Reservoir Upgrades -CIP #WT033
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description
Andrea Thomas
Development Services
March 2022
June 2024
The R-4 reservoir is a 0.5 million-gallon steel tank reservoir constructed in 2006. A condition assessment performed in 2014 found this facility to be in generally good condition but required rehabilitation. This project will provide minor tank upgrades and maintenance, including adding bollard protection, footing repairs, exterior corrosion repairs, and coating of the tank exterior.

FY 2023-24
Funding Source Total Prior Approp. __ Appropriation
Water Fund (5100) 66,550 170,000
Total Budget $ 66,550 $ 170,000
Estimated Annual Operating Budget Impact: $0
Life-to-Date Expended ,
T~tal Approp. ___ June 2023 __ _
236,550
$ 236,550 $
Available
Balance
236,550
236,550
Capital Improvement Program (Water)
R-7 Reservoir Rehabilitation -CIP #WT034
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description
Andrea Thomas
Development Services
March 2022
June 2024
The R-7 reservoir is a 1 million-gallon steel tank constructed in 1975. A condition assessment performed in 2014 found that the tank would require significant rehabilitation within the next 5 years to extend the useful life of the reservoir. This project provides a full rehabilitation of the tank, including recoating the interior and exterior, adding an overflow air gap and flexible couplings, repairing footings, and paving the driveway.

Funding Source Total Prior_Approp.

Water Fund (5100) 622,000
FY 2023-24
Appropriation
446,800
Life-to-Date Expended
June 2023
29,945
Total Budget $ 622,000 $
Total Approp.
1,068,800
1,068,800 $ 446,800 $ 29,945
Estimated Annual Operating Budget Impact: $0
37 of 45
Available
Balance
1,038,855
1,038,855
December 5, 2023, Item #15
Capital
Improvement
Program
(Water)
Washwat
er Tank
No
. 2
Upgrades -
CIP
#WT036
Project
Manager:

Respons
ible
Department:

Start
Date:

Estimated
Completion:

Description
Andrea
Thomas
Development
Services
April
2022
June
2024
Washwater
Tank
No.
2 is
a
tank
located
at
the
Water
Treatment
Plant
that
was
constructed
in
1995.

A
condition
assessment
performed
in
2014
noted
various
upgrades
for
the
tank.

This
project
will
provide
fiberglass
reinforced
plastic
vent
structures
and
blower
system,
replacement
of
the
rubber
seal
at
the
base,
and
a
seismic
study
to
determine
required
retrofits.

FY
2023-24
Funding Source
Total
Prior
Approp
.

Appropriation
Water
Fund
(5100)
563
,000
Total
Budget
$
563,000
$
Estimated
Annual
Ope
rating
Budget
Impact:
$0
Total
Approp.
563,000
Life-to-Date
Expended
June
2023
13,181
- $
563,000
$
13,181
Available Balance
549,819 549,819
Capital
Improvement
Program
(Water)
Water
Treatment
Plant
Upgrade
Filters
1-8
-CIP
#WT037
Project
Manager
:

Responsible
Department:

Start
Date:

Estimated
Comp
letion:

Descript
ion
Andrea
Thomas
Development
Services
September
2023
June
2025
The
2014
condition
assessment
of
the
Water
Treatment
Plant
recommended
an
evaluation
of
the
condition
of
all
eight
filter
upgrades
at
the
facility.

This
project
will
provide
an
evaluation
study
of
the
filters,
including
media
evaluations,
sludge
retention
profiles,
and
pre-load
and
surface
wash
operations
. The
filter
media
and
inlet
sluice
gates
will
be
replaced
as
part
of
this
project.

Funding
of
this
project
is
intended
to
complete
the
project
design.

Construction
funding
is
anticipated
in
FY
2025-26.

FY
2023-2
4 Funding Source
Total
Prior
Approp.

Appropriation
Water
Fund
(5100)
400,000
Total
Budget
$
400,000
$
Est
imated
Annual
Operating
Budget
Impact:
$0
38 of
45 Life-to-Date
Expended
June
2023
- $
Total
Approp
.
400,000 400,000
$
Available Balance
400,000 400,000
December 5, 2023, Item #15
Capital
Improvement
Program
{Water)
Water
Treatment
Plant
Security
Upgrades
-CIP
#WT038
Project
M
anager
:

Responsible
Department:

Start
Date
:

Estimated
Completion
:

Description
Jeff
Beers
Development
Services
December
2021
March
2024
This
project
will
provide
new
security
cameras,
including
perimeter
cameras,
and
relocation
of
existing
cameras
at
the
Water
Treatment
Plant.

Along
with
the
cameras,
this
project
will
install
camera
mounts
and
hangers,
and
replace
existing
coa
xial
wiring
with
CAT6
wiring.

The
camera
upgrades
will
allow
for
improved,
clear,
and
targeted
monitoring
of
the
facility.

Adequate
security
monitoring
will
aid
in
the
City's
ability
to
provide
safe
and
reliable
drinking
water
.

FY
2023-2
4 Funding
Source
Total
Prior
Approp.

Appropriation
Water
Fund
(5100)
90,000
Total
Budget
$
90,000
1 $
Estimated
Annua
l Operating
Budget
Impact:
$0
-
$
Life-to-Date
Expended
June
2023
Total
Approp
.
90,000 90,000
I
$
398 398
Available Balance
89,602 89,602
Capital
Improvement
Program
{Water)
SDCWA
POW
-5
Turnout
&
FCF
-CIP
#WT040
Project
Manager
:

Responsib
le
Department:

Start
Date:

Estimated
Completion:

Description:

Shadi
Sarni
Public
Works
July
2020
August
2025
This
project,
along
with
the
Poway
Treated
Water
Facilities
&
Redundant
Pipeline
project
, will
provide
a treated
water
connection
to
the
San
Diego
County
Water
Authority
(SDCWA)
aqueduct.

This
project
includes a
flow
control
facility
and
a turnout.

FY
2023-24
Funding
Source
To
tal
Prior
ApproJ>.

Appropriation
Water
Fund
(5100)
1,887,576
Total
Budget
$
1,887,576
$
Est
imated Annual
Operating
Budget
Impact:
$
TBD
39 of
45 Life-to-Date
Expended
June
2023
1,010,606
Total
Approp
.
1,887,576 1,887,576
$
-
$
1,010,606
Available Balance
876,970 876,970
December 5, 2023, Item #15
Capital Improvement Program {Water)
MCC Upgrades (PS-8, PS9, PS-10, PS-11, PS-12) -CIP #WT041 Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Alex Ubaldo
Development Services
September 2023
December 2024
This project will upgrade the motor control center for Pump Stations 8, 9, 10, 11, and 12. This project was identified in a 2014 assessment for replacement and upgrades of several pump stations within the water distribution and storage system.

FY 2023-24
Funding Source T~tal P"._!or Approp. ~PP_!Opriation
Water Fund (5100) 715,000
Total Budget $ 715,000 $
Estimated Annual Operating Budget Impact $ TBD
i Life-to-Date Expended
Jun~ 2~23 Total Approp.
-715,oo-o I
- $ 715,000 $
Available
Balance
715,000
715,000
Capital Improvement Program {Water)
Utility Security Enhancement -CIP # MNOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Finance Department
January 2024
December 2024
This project will improve the City's resiliency in the event of a cyber incident my minimizing network exposure for all control system devices and ensure they are not accessible from the internet. This will be accomplished by locating the control system network and remote devices behind firewalls to physically isolate them from the business network. The City will require the purchase of hardware, IT Network & Security consulting services, and coordination with City staff for configuration and installation. The hardware request includes: Two (2) Next Generation Firewalls, Two (2) Servers to support the SCADA applications, One (1) Network Switch, One (1) Storage Area Network (SAN), One (1) backup storage device and One (1) hardware rack for the equipment. Annual operating costs are for associated server/network software support and maintenance.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. June 2023 Balance Water Fund (5100) __________ ...:2:.:8:..=8:..=,2=.5..:..0 ___ -=2-=-88::..:;,2=..:5:..:0:.._ __________ -=28::..:8::..:;,2=.:5:...:....0 Total Budget $ $ 288,250 $ 288,250 $ $ 288,250
Estimated Annual Operating Budget Impact $0
40 of 45
December 5, 2023, Item #15
Capital
Improvement
Program
(Water)
Water
Treatment
Plant
Chemical
Rehab
-CIP
#WTOxx
Project
Manager
:

Responsib
le
Department:

Start
Date
:

Estimated
Completion
:

Description
:

TBD
Development
Services
January
2024
June
2025
This
project
will
rehabilitate
and/or
replace
the
chemical
storage
tanks
at
the
Water
Treatment
Plant
chemical
tank
farm
. It
will
also
include
inspection
by
a
certified
inspector
to
determine
the
condition
of
the
assets
and
propose
the
scope
of
repair
and/or
replacement
of
the
tank
to
industry
standards.

FY
2023-2
4 • Life
-to
-Date
Expended
Availa
ble
Funding Source
Total
Prior
Approp
:

ApproJ>
riation
Total
Appro
e, _ I
June
2023
Balance
Water
Fund
(5100)
___________
2_2_5"-
,o_oo
_____
22_5"'",0_0_0
____________
2_2_5""",o_o_o
Total
Budget
$
$
225,000
$
225,000
$
225,000
Estimated
Ann
ual
Operating
Budget
Impact:
$
TBD
Capital
Improvement
Program
(Water)
Emergency
Interconnection
#1
{Avenida
La
Valencia)
-CIP
#WTOxx
Project
Manager
:

Respons
ible
Department:

Sta
rt Date
:

Estimated
Completion
:

Description
:

TBD
Development
Services
January
2024
December
2025
This
project
will
provide
a
primary
emergency
interconnection
for
the
City
of
San
Diego
to
provide
treated
water
to
the
City
of
Poway
in
a
temporary
emergency
situation
.

The
project
consists
of
reconnecting
a
previously
abandoned
emeregency
interconnection
between
San
Diego
's
12"
AC
pipeline
and
Poway's
1 0"
AC
pipeline
located
in
Avenida
La
Valencia
between
Pomerado
Road
and
Camino
Del
Valle
at
the
City
boundary.

FY
2023-24
Life
-to
-Date
Expended
Available
Funding
Source
Total
Prior
Approp.

Appropriation
Total
Approp
.

June
2023
Balance
Water
Fund
(5100)
75,000
75,000
75,000
Total
Budget
$
$
75,000
$
75,000
$
75,000
Est
imated Annual
Operat
ing
Budget
Impact:
$
TBD
41 of
45 December 5, 2023, Item #15
Capital
Improvement
Program
(Sewer)
Annual
Sewer
Line
Repair
and
Replace
-CIP
#SW001
Project
Manager:

Responsible
Department:

Estimated
Completion:

Description:

Andrea
Thomas
Development
Services Ongoing
This
project
is
part
of
an
ongoing
semi-annual
program
to
maintain
the
City's
sewer
system.

Portions
of
the
sewer
system
are
prioritized
annually
for
repair,
replacement,
or
lining.

Project
scope
is
identified
by
staff
during
routine
annual
maintenance
and
inspection
of
the
sewer
system
.

Funding
Source
Tot
~I Prior
Approp
.

Sewer
Fund
(5200)
2,925,855
FY
2023-24
Appropriation
331,038
Life-to-Date
Expended
Jun
-=.
2023
2,215,713
Total
Budget
$
2,925,855
$
To
_!al
Approp. 3,256,893 3,256,893
$
331,038
$
2,215,713
$
Estimated
Annual
Operating
Budget
Impact:
$0
Available Balance
1,041,180 1,041,180
Capital
Improvement
Program
(Sewer)
Annual
Sewer
Manhole
Rehabilitation
-CIP
#SW002
Project
Manager:

Responsible
Department:

Start
Date
:

Estimated
Comp
letio
n:

Description:

Terry
Zaragoza
Public
Works
Ongoing Ongoing
This
project
continues
the
City's
annual
manhole
rehabilitation
program.

This
rehabilitation
is
intended
to
eliminate
infiltration
into
the
manholes
and
extend
their
useful
life,
and
involves
coating
the
interior
of
the
manholes
with
an
impervious
corrosion
resistant
lining. Funding
Source
Total
Prior
Approp
.

Sewer
Fund
(5200)
3,006,304
FY
2023-24
Appropriation
190,503
Total
Budget
$
3,006,304
$
190,503
$
Est
imated
Annual
Operat
ing
Budget
Impact:
$0
42 of
45 Total
Approp
.
3,196,807
Life
-to-Date
Expended
June
2023 2,456,342
3,196,807
$
2,456,342
, $
Available Balance
740,465 740,465
December 5, 2023, Item #15
Capital Improvement Program (Sewer)
Butterfield Trail Sewer Upsize -CIP #SW003
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

Andrea Thomas
Development Services
June 2022
June 2024
This project replaces surcharging sewer pipes along Ash Hollow Crossing Road, between Butterfield Trail and Stoneridge Country Club. The existing 8 inch pipeline is more than 50 percent full under existing peak dry weather conditions. The pipeline is surcharged under existing peak wet weather conditions.

Approximately 3800 linear feet of 8 inch pipe will be replaced with 15 inch pipe. This project is identified as project CAP-02 in the 2013 City of Poway Sanitary Sewer Master Plan.

FY 2023-24 Life-to-Date Expended ,
Funding Source Total_!>ri~!:_~pprop. Appropriation __ Total Approp. June 2023 _ 1,323-;-000-,---4,350 Sewer Fund (5200) 1,323,000
Total Budget $ 1,323,000 ' $ - $ 1,323,0QQ i $ 4,350 I $ Estimated Annual Operating Budget Impact: $0
Available
Balance
1,318,650
1,318,650
Caoital lmorovement Proaram (Sewer)
Treatment Plant Sludge Discharge Study -CIP #SWOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
January 2024
December 2024
This project will study opportunities for alternative methods of treatment plant sludge disposal/discharge and develop an assessment with recommendations. The byproducts of the Water Treatment Plant sludge create bioaccumulation within the treatment plant facilities and sewer pipelines that require frequent maintenance and cleaning to prevent costly water treatment repairs and sewer spills. Frequent cleaning/maintenance impacts long-term integrity of treatment facilities/pipelines and increases agency water loss.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. June 2023 Balance Sewer Fund (5200) ___________ 2_5'--,o_o_o ____ 2_5....;.,o_o_o ____________ 2_5..;..,o_o_o Total Budget $ $ 25,000 $ 25,000 $ - $ 25,000
Estimated Annual Operating Budget Impact: $0
43 of 45
December 5, 2023, Item #15
Capital Improvement Program (Sewer)
Camino De Valle Lift Station Upgrades PDR -CIP #SWOXX
Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
March 2025
This project will prepare a preliminary design report to determine the scope and cost to rehabilitate the Camino Del Valle Lift Station (LS3).

FY 2023-24
I
Funding Source _T~tal ~ior_Approp. _ Appro~riation
Sewer Fund (5200) -1 45,000
Total Budget $ $ 45,000 $
Estimated Annual Operating Budget Impact: $0
T~tal Approp. _
45,000
45,000 $
Life-to-Date Expended '
June 202~ --1
Available
Balance
45,000
45,000
Capital Improvement Program (Sewer)
Camino De Valle Lift Station (LS3) MCC Rebuild PDR -CIP #SWOXX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
March 2025
This project will assess the condition of the Camino De Valle Lift Station Motor Control Center and appurtenances and prepare a Preliminary Design Review including costs for renovation or replacement.

FY 2023-24 Life-to-Date Expended Available
Funding Source Total Prior Approp. Appropriation Total Approp. June 2023 Balance sewer Fund (5200) ___________ s_o.:...,o_o_o _____ so-=-,_oo_o....,.... ___________ s_o-'-,o_o_o_ Total Budget $ $ 50,000 $ 50,000 • $ - $ 50,000
Estimated Annual Operating Budget Impact: $0
44 of 45
December 5, 2023, Item #15
Capital Improvement Program (Sewer)
Wastewater Collection System Infiltration and Inflow Study-CIP #SWOXX Project Manager:

Responsible Department:

Start Date:

Estimated Completion:

Description:

TBD
Development Services
March 2024
March 2025
This project will study the impacts of inflow and infiltration on the wastewater collection system.

FY 2023-24
Funding Source _Total Prior Appr_op. . A_pprop.!:.i~t~n Sewer Fund (5200) 75,000
Total Budget $ $ 75,000 $
Estimated Annual Operating Budget Impact $0
45 of 45
Life-to-Date Expended • Available
T~!a~ Approp: _
75,000
75,000 $
_ Jun~02~ _____ ~alance
- $ .
75,000
75,000
December 5, 2023, Item #16
AGENDA RE PO RT City of Poway
DATE:

TO:

FROM:

SUBJECT:

Summary:

December 5, 2023
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk ~
(858) 668-4535 or cgallagher@po~y.org
Appointment of Deputy Mayor for 2024

CITY COUNCIL
In September 1990, the City Council adopted Resolution No. 90-179 which provided guidelines for the selection of Deputy Mayor. In accordance with the Resolution, the Deputy Mayor:

1. Will serve a term of one year;

2. Will be appointed at the first regular meeting in December in odd-numbered years; and

3. Will be appointed at the first regular meeting held thirty days following the general municipal election in even-numbered years.

Recommended Action:

It is recommended the Mayor appoint a Council member to serve as Deputy Mayor for the one-year term commencing December 5, 2023.

Environmental Review:

This action is not subject to review under the California Environmental Quality Act (CEQA).

Fiscal Impact:

None.

Public Notification:

None.

Attachments:

None.
1 of 2
December 5, 2023, Item #16
Reviewed/Approved By:

Assistant City Manager
2 of 2
Reviewed By:

Alan Fenstermacher
City Attorney
Approved By1:

Ch~
City Manager
December 5, 2023, Item #17
December 5, 2023, Item #17
December 5, 2023, Item #17