April 16, 2024, Item #4DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway April 16, 2024 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services Andrea Thomas, Associate Civil EngineerQ 858-688-4605, [email protected] ~ CITY COUNCIL Acceptance of the FY2022-23 ADA Barrier Removal -Community Park Project with Fordyce Construction, as Complete On August 1, 2023, the City Council awarded the contract for the FY2022-23 Americans with Disabilities Act (ADA) Barrier Removal -Community Park project to Fordyce Construction, Bid No. 23-010, in the amount of $266,191.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the FY2022-23 ADA Barrier Removal -Community Park project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $14,165.45 if unencumbered, 45 days after City Council acceptance; 4) Release The Ohio Casualty Insurance Company Bond for Material and Labor in the amount of $266,191.00 after the release of retention; and 5) Retain The Ohio Casualty Insurance Company Bond for Faithful Performance for a period of one (1) year. Discussion: The FY2022-23 ADA Barrier Removal -Community Park project was funded through the Community Development Block Grant (CDBG) Program and supplemented with the Park Development Fee Fund. The County of San Diego manages the CDBG program and distributes funds to the City. This year's project removed and replaced existing concrete path to access the tennis courts with a pathway compliant with the ADA as well as retrofitted an existing restroom to meet current ADA standards. There were two change orders for this project, which increased the contract amount by $17,118.00. The change orders included costs for materials and labor associated with additional items determined 1 of2
April 16, 2024, Item #4necessary based on unforeseen conditions including repairs to an electrical conduit and irrigation line that were damaged during demolition that were not identified in the plans, installation of a pressure regulator for the newly installed fixtures in the restroom, and a price adjustment made for material substitution for a rolling gate that was no longer available. The final contract amount is $283,309.00. Environmental Review: This action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines and therefore not subject to the CEQA. Fiscal Impact: Sufficient funds are available in the project account (PK022) for the release of retention. Funds remaining in the project at year end will be returned to the Park Development Fee Fund for use on other projects. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendy(ti serman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager