April 16, 2024, Item #5AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: April 16, 2024 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services Andrea Thomas, Associate Civil EngineerQ 858-688-4605, [email protected] l.!:,, CITY COUNCIL SUBJECT: Acceptance of the Caustic Soda Tank Replacement with Eastridge Engineering and Construction, as Complete Summary: On August 2, 2022, the City Council awarded the contract for the Caustic Soda Tank Replacement project to Eastridge Engineering and Construction, Bid No. 23-002, in the amount of $126,500.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the Caustic Soda Tank Replacement project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $6,518.75 if unencumbered, 45 days after City Council acceptance; 4) Release the Western Surety Company Bond for Material and Labor in the amount of $126,500.00 after the release of retention; and 5) Retain the Western Surety Company Bond for Faithful Performance for a period of one (1) year. Discussion: The Caustic Soda Tank Replacement project removed and replaced an existing chemical tank, which was beyond its useful life at the Lester J. Berglund Water Treatment Plant. The project has been deemed complete and the tank is now operational. There was one change order for this project, which increased the contract amount by $5,000.00. The change order included costs for materials and labor associated with additional items determined necessary for safer maintenance operations. A valve was added to the piping of the tank to fully isolate the chemical tank from the rest of the system. The final contract amount is $131,500.00. 1 of2
April 16, 2024, Item #5Environmental Review: This action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines and therefore not subject to the CEQA. Fiscal Impact: Sufficient funds are available in the project account (WT032) for the release of retention. Funds remaining in the project at year end will be returned to the Water Fund for use on other projects. Public Notification: None. Attachments: None Reviewed/Approved By: J.~ ~ Wendy:aserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney