June 4, 2024, Item #13AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: June 4, 2024 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services fM, Alex Ubaldo, P.E., Principal Civil Engineer~ (858) 668-4602 or [email protected] ~ CITY COUNCIL SUBJECT: Acceptance of the Lake Poway Upper Playground Renovation Project with Marcon Engineering, Inc., as Complete Summary: On May 2, 2023, the City Council awarded the Lake Poway Upper Playground Renovation project contract to Marcon Engineering, Inc., Bid No. 23-008, in the amount of $1,546,190.34. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the Lake Poway Upper Playground Renovation project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $82,651.75, if unencumbered, 45 days after City Council acceptance; 4) Release the Endurance Assurance Corporation Bond for Material and Labor in the amount of $1,546,190.34, after the release of retention; and 5) Retain the Endurance Assurance Corporation Bond for Faithful Performance for a period of one (1) year. Discussion: The Lake Poway Recreational Area is a regional park serving all segments of the community. The recreation amenities at the lake include fishing, hiking, and family play at the two playgrounds. The Lake Poway Upper Playground Renovation project replaced all of the existing play structures at the upper playground with modern, non-customized equipment that represent the Lake Poway Recreational Area in theme and color. The new equipment expanded the capacity of the playground with larger play structures that are ADA-accessible. The project also replaced the existing poured-in-place and wood chip mulch surfacing with the padded tile system used throughout the other playground renovation projects and installed a shade structure covering most of the play structures. 1 of 2
June 4, 2024, Item #13The project construction began in June 2023 and was substantially completed in December 2023. This action accepts the project as complete. The final contract amount is $1,653,035.08. There were four change orders for this project in the amount of $106,844.74. The change orders included costs for materials and labor associated with additional items determined necessary based on unforeseen conditions including installation of additional fill material due to subgrade shrinkage, replacement of a damaged retaining wall, extension of guard railing, placement of additional rubber base layer in two specific areas to meet the minimum thickness required for playground surfacing, and other minor miscellaneous items. Environmental Review: This action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines and therefore not subject to the CEQA. Fiscal Impact: The project is primarily funded from the Park Improvement Fund and supplemented by a grant in the amount of $208,707.00 through the California State Department of Parks and Recreation. Sufficient funds are available in the project account (PK022) for the release of retention. Funds remaining in the project at year end will be returned to the Park Improvement Fund for use on other projects. Public Notification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: ceair;? City Manager