Poway City Council
June 4, 2024

June 4, 2024, Item #14
DATE:

TO:

FROM:

CONTACT:

SUBJECT:

Summary:

AG EN DA REPORT City of Poway
June 4, 2024
Honorable Mayor and Members of the City Council
Robert Manis, Development Services Director ,/M
Alex Ubaldo, P.E., Principal Civil Engineer
(858) 668-4602 or [email protected]

CITY COUNCIL
Award of Contract to Advanced Industrial Services for the Washwater Tank No. 2 Rehabilitation Project, Bid No. 24-006, Authorize the First Amendment of Contract to Engineering Resources of Southern California, Appropriation of Additional Funds and Determination the Project is Categorically Exempt from the California Environmental Quality Act
This action will award a construction contract to rehabilitate the Washwater Tank No. 2 located at the Lester J. Berglund Water Treatment Plant. The project will include recoating the tank's interior and exterior surfaces, structural repairs, and other appurtenant work.

Recommended Action:

It is recommended the City Council:
1) Award the contract for the Washwater Tank No. 2 Rehabilitation project to Advanced Industrial Services, in the amount of $501,250.00 and authorize the City Manager to execute the contract (Attachment A);
2) Authorize the City Manager to execute the First Amendment to Engineering Resources of Southern California, Inc's (ERSC) contract for construction support services in the amount of $63,535.00 (Attachment B);
3) Appropriate additional funds in the amount of $126,736.00 from the Water Fund reserves (5100) for construction of the Washwater Tank No. 2 Rehabilitation project (WT036); and 4) Make a determination the project is Categorically Exempt from the California Environmental Quality Act (CEQA).

Discussion:

The Lester J. Berglund Water Treatment Plant consists of two washwater tanks, constructed in 1975 and 1995. Both are 200,000-gallon steel tanks and are known as Tank No. 1 and Tank No. 2 respectively. Washwater Tank No. 1 was rehabilitated in 2019. This project will rehabilitate Washwater Tank No. 2. The project includes prepping and coating of the tank's interior and exterior surfaces, 1 of 25
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structural repairs to the roof, vents, hatches; installation of a safety gate, perimeter guardrails, and ladders; and replacement of the overflow pipe and pressure sensor.

Bids were opened on May 2, 2024. The following four bids were received:

Company Total Bid Amount *Corrected Amount
Advanced Industrial Services, Inc. $501,250.00
Utility Service Co., Inc. $502,700 .00
Unified Field Services Corporation $559,255.36 $574,755.36 Spiess Construction Co., Inc. $741,951.00 $741,950.00
The lowest responsive bidder, submitted by Advanced Industrial Services, Inc., is an acceptable bid that is responsive to and meets the requirements of the bid specifications. The Engineer's estimate prepared by ERSC was $400,100.00 and the contract duration is 90 working days.

Construction Support Services
In August 2022, the Development Services Department issued a Request for Proposal (RFP No. 23- 004) for design services for the Washwater Tank No. 2 Rehabilitation project. ERSC was selected as the most qualified consultant to provide professional services and was awarded a design contract in the amount of $49,575.00. Staff recommends amending the existing contract with ERSC to provide construction support services for the project in the amount of $63,535.00 for a total contract not-to-exceed fee of $113,110.00. Staff determined it is in the best interest of the City not to proceed with a formal bid process for the construction support services portion of the project and recommends the formal bidding procedures be waived for the following reasons:

1.) ERSC provided the design services for the project and therefore, ERSC is the most qualified consultant to provide construction support services for the project they designed; and

2.) The requirement of the Poway Municipal Code Chapter 3.28 to formally bid this work will not result in a more qualified consultant to provide construction support services for this project.

ESRC's scope includes providing structural inspection during key points of structural modifications, including visual inspections of welds and review of contractor's welding procedures; and full time inspection during the contractor's coating and painting operations. Staff and ERSC have negotiated and reached an agreement upon a final contract that delivers the services required at a fair and reasonable cost to the City.

Environmental Review:

The proposed project is Categorically Exempt from CEQA as a Class 1 Categorical Exemption, pursuant to Section 15301 (b) of the CEQA Guidelines, in that the project involves the rehabilitation of existing potable water supply reservoirs.

Fiscal Impact:

Funds totaling $513,236.1 Oare available in the Washwater Tank No. 2 Rehabilitation (WT036) project.

With the recommended appropriation in the amount of $126,736.00 from the Water Fund reserves 2 of 25
June 4, 2024, Item #14
included in this report, there will be sufficient funds in the project account to cover the construction costs of the project. The budget of $639,972.1 O will include the cost for the construction contract, construction contingency allowance, construction support services contract, and required special inspections.

Public Notification:

None.

Attachments:

A. Construction Contract
B. Construction Support Services Contract
Reviewed/Approved By:

Wendy Kaserman
Assistant City Manager
3 of25
Reviewed By:

Alan Fenstermacher
City Attorney
Approved By:

City Manager
June 4, 2024, Item #14
SECTION 8

CONSTRUCTION CONTRACT

CITY OF POWAY
WASHWATER TANK N0.2 REHABILITATION
This Contract made and entered into this 5th day of June, 2024, by and between City of Poway, a municipal corporation of the State of California, hereinafter referred to as "City" and Advanced Industrial Services, Inc., hereinafter referred to as "Contractor." The City and the Contractor, for the consideration hereinafter named, mutually agree as follows:

1. The complete Contract includes all of the Contract Documents, which are incorporated herein by this reference, and include:
a. This Contract
b. Contract Addenda
c. Contract Change Orders
d. Instructions to Bidders, Proposal Requirements and Conditions e. Contract Specifications
f. Contract Plans
g. General Condition
h. Special Conditions
i. Standard Specification for Public Works, most current edition

2. The Contract Documents are complementary, and that which is required by one shall be as binding as if required by all.

3. Contractor shall provide and furnish all labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: The project scope includes recoating the exterior of R-4, recoating and rehabilitating the structure and interior of R-7, repairs to the foundations, and multiple safety retrofits on both tanks.

4. Contractor agrees to perform all the said work and furnish all the said materials at their own cost and expense that are necessary to construct and complete in strict conformance with Contract Documents and to the satisfaction of the City Engineer, the work hereinafter set forth in accordance with the Contract adopted by the City Council.

5. City agrees to pay and Contractor agrees to accept in full payment for performance 4 of 25
1 ATTACHMENT A
June 4, 2024, Item #14
of this work of improvement as described, the stipulated sum of $501,250.00 the "Contract Price."
City agrees to make progress payments and final payment in accordance with the method set forth in the Special Provisions.

6. Contractor agrees to commence construction of the work provided for herein within Fifteen (15) Calendar Days after the date specified in the Notice to Proceed, and to continue diligently in strict conformance with Contract Documents and without interruption, and to complete the construction thereof within 90 Working Days after the date specified in the Notice to Proceed.

7. Time is of the essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the City will sustain by reason of any delay in the performance of this Contract. It is, therefore, agreed that Contractor will pay as liquidated damages to the City the following sum of $500.00 per Calendar Day, for each and every Calendar Days delay in finishing the Work in excess of the number of Working Days prescribed above. If liquidated damages are not paid, as assessed by the City, the City may deduct the amount thereof from any money due or that may become due the Contractor under this Contract in addition to any other remedy available to City. By executing this Contract, Contractor agrees that the amount of liquidated damages is reasonable and shall not constitute a penalty.

8. In accordance with State of California Senate Bill No. 854, Contractor will maintain and will require all subcontractors to maintain valid and current Department of Industrial Relations (DIR) Public Works Contractor registration during the term of this project. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor's or any of its Subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed.

9. Contractor will pay, and will require all subcontractors to pay, all employees on said Contract a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, a copy of which is on file in the office of the City Clerk of the City of Poway. Federal prevailing wage rates apply for federally funded projects. Travel and subsistence pay shall be paid in accordance with Labor Code §1773.1.

10. Contractor shall be subject to the penalties in accordance with Labor Code of § 1775 for each worker paid (either by Contractor or by any subcontractors under Contractor) less than the prevailing rate described above on the work provided for in this Contract.

11. Contractor and subcontractors shall comply with Labor Code § 1810 and § 1811 which stipulates that eight hours labor constitutes a legal day's work, and § 1812 which stipulates that the Contractor and subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each 2 5 of 25
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calendar week by each worker employed by them in connection with the work performed under the terms of the Contract. Failure to comply with these sections of the Labor Code will subject the Contractor to penalty and forfeiture provisions of the Labor Code§ 1813.

12. Contractor will comply with the provisions of Labor Code§ 1777 .5 pertaining to the employment of apprentices to the extent applicable to this Contract.

13. Contractor, by executing this Contract, hereby certifies:
"I am aware of and will comply with the Labor Code § 3700 by securing payment for and maintaining in full force and effect for the duration of the contract, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of the Contract. The City, its officers, or employees, will not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this paragraph."
Contractor further agrees to require all subcontractors to carry Workers' Compensation Insurance as required by the Labor Code of the State of California.

14. Contractor shall, concurrent with the execution of this Contract, furnish two bonds approved by the City, one in the amount of One Hundred Percent (100%) of the Contract Price, to guarantee the faithful performance of the work ("Performance Bond"), and one in the amount of One Hundred Percent (100%) of the Contract Price to guarantee payment of all claims for labor and materials furnished ("Payment Bond"). This Contract shall not become effective until such bonds are supplied to and approved by the City.

15. a. Contractor shall procure and maintain at its own expense, until completion of performance, commercial general liability insurance of not less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, for bodily injury, personal injury, death, loss or damage resulting from the wrongful or negligent acts by the Contractor or its officers, employees, servants, volunteers and agents and independent contractors. Contractor shall provide insurance on an occurrence, not claims­ made basis. Contractor acknowledges and agrees that, for purposes of clarification with the intention of avoiding gaps in coverage with any umbrella or excess insurance, personal and advertising injury coverage shall be triggered by an "offense" while bodily injury and property damage coverage shall be triggered by an "occurrence" during the policy period.
b. Contractor shall further procure and maintain at its own expense, until completion of performance, commercial vehicle liability insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, covering any vehicle utilized by Contractor or its officers, employees, servants, volunteers and agents and independent contractors in performing the services 3 6 of 25
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required by this Agreement.
c. Contractor shall further procure and maintain at its expense, until completion of performance, workers' compensation insurance providing coverage as required by the California State Workers' Compensation Law. If any class of employees employed by the Contractor pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Contractor shall provide adequate insurance for the protection of such employees to the satisfaction of the City. This provision shall not apply if Contractor has no employees performing work under this Agreement. Contractor agrees to waive its statutory immunity under any worker's compensation or similar statute, as respecting the City, and to require any and all subcontractors and any other person or entity involved with the Project to do the same.

Worker's Compensation Insurance:
o Contractor has no employees and is exempt from workers' compensation requirements.
o Contractor carries workers' compensation insurance for all employees. d. All policies required by this section shall be secured from insurers authorized to do business in the State of California with an "A" policyholder's rating or better and a financial rating of at least Class VII, in accordance with the current Best's Ratings. e. Contractor agrees to require that all parties, including but not limited to subcontractors, architects, engineers or others with whom Contractor enters into contracts or whom Contractor hires or retains pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required herein, at minimum, and, except for worker's compensation coverage, name as additional insureds the parties to this Agreement. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. f. In the event this Agreement is terminated for any reason prior to the completion of all obligations and requirements of this Agreement, Contractor agrees to maintain all coverages required herein until the City provides written authorization to terminate the coverages following the City's review and determination that all liability posed under this Agreement as to the party providing insurance has been eliminated.
g. Contractor agrees and acknowledges that if it fails to obtain all of the insurance required in this Agreement in accordance with the requirements herein, or to obtain and ensure that the coverage required herein is maintained by any subcontractors or others involved in any way with the Project, Contractor shall be responsible for any losses, claims, suits, damages, defense obligations, or liability of any kind or nature attributable to the City, and/or its officers, employees, servants, volunteers, agents and independent contractors, that result from such failure by Contractor.

16. a. Contractor shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein. Certificates of 4 7 of 25
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such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times until completion of performance and acceptance by the City.
b. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the commercial general liability and commercial vehicle liability policies shall bear endorsements whereby it is provided that the City, and its officers, employees, servants, volunteers, agents and independent contractors are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages. c. Contractor shall require the carriers of all required insurance policies to waive all rights of subrogation against the City, and its officers, employees, servants, volunteers, agents and independent contractors.
d. Each policy required herein must be endorsed to provide that the policy shall not be cancelled in coverage or limits (except by paid claims) unless the insurer has provided the City with 30 days prior written notice of cancellation. Contractor agrees to provide the City with 30 days written notice prior to any non-renewal or reduction in coverage or limits.
e. All insurance policies required to be provided by Contractor or any other party must be endorsed to provide that the policies shall apply on a primary and noncontributing basis in relation to any insurance or self-insurance, primary or excess, maintained or available to the City, and its officers, employees, servants, volunteers, agents and independent contractors.

17. a. Contractor shall defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damage, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith) to the extent actually caused by the negligence of Contractor, Contractor's employees, subcontractors or independent contractors except for any such claim arising out of the negligence or willful misconduct of the City, or its officers, agents, employees or volunteers.
b. The City does not, and shall not, waive any rights that it may have against Contractor under this Section because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless, indemnification and duty to defend provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, action, damage, liability, loss, cost or expense described herein.

18. Any amendments to any of the Contract Documents, including but not limited to Contract Change Orders, must be in writing executed by the Contractor and the 5 8 of 25
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City. Any time an approval, time extension, or consent of the City is required under the Contract Documents, such approval, extension, or consent must be in writing in order to be effective.

19. The Contract Documents contain all of the agreements and understandings of the parties and all previous understandings, negotiations, and contracts are integrated into and superseded by this Contract.

20. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Contract shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Contract which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder.

21. The persons executing this Contract on behalf of the parties hereto warrant that they are duly authorized to execute this Contract on behalf of said parties and that, by so executing this Contract, the parties hereto are formally bound to the provisions of this Contract.

22. This Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, personal representatives, successors, and assigns.

23. In performing its obligations and duties under this Contract, each party shall comply with all applicable local, state, and federal laws, regulations, rules, standards and ordinances.

24. This Contract may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument.

25. After completion of the work contemplated by this Contract, Contractor shall file with the City Manager an affidavit stating that all workers and persons employed, all firms supplying materials, and all subcontractors upon the project have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice that has been filed under the provision of the laws of the State of California.

26. All work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including, without limitation, the plans of Contractor and any of its suppliers.

Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work.
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27. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City.

28. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4216.2.

29. Contractor shall submit its detailed plan for worker protection during the excavation of trenches required by the scope of the work in accordance with Labor Code Section 6705.

30. a. Contractor shall, without disturbing the condition, notify City, in writing, as soon as Contractor, or any of Contractor's subcontractors, agents, or employees have knowledge and reporting is possible, of the discovery of any of the following conditions:
i. The presence of any material that Contractor believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code;
ii. Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or
iii. Unknown physical conditions at the site of any unusual nature, different materially for those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.
b. Pending a determination by City of appropriate action to be taken, Contractor shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person. c. City shall promptly investigate the reported conditions. If City, through and in the exercise of its sole discretion, determines that the conditions do materially differ or do involve hazardous waste, and will cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, then City shall issue a change order.
d. In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date, and shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights that pertain to the resolution of disputes and protests between the parties.

31. This Contract is to be governed by the laws of the State of California.

32. All work shall be guaranteed for a period of one (1) year from the date of acceptance by the City. Contractor shall promptly make all needed repairs arising 7 10 of 25
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out of defective materials, workmanship, and equipment.

City is hereby authorized to make such repairs if within ten (10) days after giving written notice to Contractor, or its agent, Contractor should fail to make or undertake with due diligence the aforesaid repairs; provided, however, that in case of an emergency, where, in the opinion of City, delay would cause serious loss or damage, repairs may be made without notice being sent to Contractor, and Contractor shall pay the costs thereof. (Remainder of page intentionally left blank)
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IN

WITNESS

WHEREOF,
the
said
Contractor
and
the
City
Manager,
City
Clerk
and
City
Attorney
have
caused
the
names
of
said
parties
to
be
affixed
hereto,
the
day
and
year
first
above
written
.

Contractor's
Name
:

Advanced
Industrial
Services,
Inc.

Print
Name
of
Construction
Company
By:
------------­
Signature
Rex
D.

Johnston
Jr.

Print
Name
Contractor
information
:

Address
for
Notices
and
Payments
11712
Cherry
Street
Los
Alamitos,
CA
90720
Telephone
Number:
562-940-8305
Email:
[email protected]
ATTEST: Carrie
Gallagher,
CMC,
City
Clerk

APPROVED
AS
TO
FORM
:

RUTAN
&
TUCKER
, LLP
Alan
Fenstermacher,
City
Attorney
12 of
25 CITY
OF
POWAY
a
Municipal
Corporation
Chris
Hazeltine,
City
Manager
9 June 4, 2024, Item #14

FIRST AMENDMENT TO STANDARD

AGREEMENT FOR SERVICES
This FIRST AMENDMENT TO AGREEMENT is made and entered into effective this 5th day of June, 2024, by and between the CITY OF POWAY, a municipal corporation (the "CITY"), and ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., a California corporation, ("CONSUL TANT").

RECITALS

1. CITY and CONSUL TANT entered into that certain "STANDARD AGREEMENT FOR SERVICES," dated November 16, 2022, (the "AGREEMENT"), by which CITY and CONSUL TANT established the terms and conditions for providing engineering design services for the Washwater Tank No. 2 Upgrades (Project) to CITY.

2. ThisFIRSTAMENDMENTTOSTANDARDAGREEMENTFORSERVICES(the "FIRST AMENDMENT") is necessary to revise the Scope of Services and Compensation and Reimbursement Sections of the AGREEMENT.

NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:

Section 1. Section A of EXHIBIT "A" ('SPECIAL PROVISIONS") of the AGREEMENT is amended to read as follows:

A. Scope of Services.

Consultant agrees to perform consulting services as required by City, which shall consist of the engineering design and construction support (inspection) services further described in the Scope of Services submitted with the proposals, which are included in this document as Attachment 1 and Attachment 2, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.

Section 2. Section B of EXHIBIT "A" (' SPECIAL PROVISIONS") of the AGREEMENT is amended to read as follows:
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B. Compensation and Reimbursement.

City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposals dated September 21, 2022 and May 2, 2024 which are included in this document as Attachment 3 and Attachment 4. Total fee is not to exceed One Hundred Thirteen Thousand One Hundred Ten ($113,110). Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.

In addition to said consulting fee, Consultant shall be

ATTACHMENT B
June 4, 2024, Item #14
reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services.

Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten ( 10) days of approval by City. All air travel shall be billed at coach or special fare rates.

Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.

Section 3. Except as otherwise amended by this FIRST AMENDMENT, all other terms and conditions of the AGREEMENT shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this FIRST AMENDMENT to be executed the day and year first above written.

CITY OF POWAY
By: -------------
Chris Hazeltine, City Manager
ATTEST:

Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:

Alan Fenstermacher, City Attorney
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ENGINEERING RESOURCES OF
SOUTHERN CALIFORNIA, INC.

By:~---------­
John M. Brudin, PE, President
2 June 4, 2024, Item #14
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Understanding and Approach
Based on the request for proposals to provide Engineering Design Services for the Washwater Tank No. 2 Upgrades, ERSC understands that the City of Poway (City) owns and operates the Lester J. Berglund Water Treatment Plant {LJBWTP), which treats 24 MGD of raw water from San Diego County Water Authority and provides to City customers daily. In 2014, a Water Distribution System Maintenance and Rehabilitation Assessment was prepared to prioritize the existing water distribution system and assess and prioritize rehabilitation or replacement needs. Over the past eight years, the City has been actively rehabilitating and replacing the distribution system components. Next on the list is Washwater Tank No. 2, located at the LJBWTP.

Washwater Tank No. 2 is a 0.2 MG welded steel tank with a diameter of 35 feet and a height of 28 feet. The tank was originally constructed in 1995 per AWWA DlO0 standards, and the tank vent structure was repaired in 2014. Washwater Tank No. 2 sits adjacent to another welded steel tank identified as Washwater Tank No. 1, originally constructed in 1975 and rehabilitated in 2018. Based on reports, the exterior surfaces appear to be painted with an alkyd paint system, and the interior surfaces are coated with an epoxy coating system. Based on the 2021 inspection report, the exterior surfaces were found in overall good condition except for heavy corrosive staining on the roof and minor delamination. The interior wall surfaces are in overall fair to poor condition. The exterior paint and interior coatings are 27 years old, reaching their life expectancy of 25 to 30 years. As noted in the 2014 condition assessment, the vent structure had to be repaired due to corrosion caused by the chlorine gas in the tank. Therefore, it will be critical to select a new coating system that can tolerate the elevated levels of chlorine, such as a zinc-based coating or a 100% solid epoxy coating to protect the steel substrate.

The following approach, or Work Plan, to complete a condition assessment of Washwater Tank No. 2, develop a design to rehabilitate the tank, and prepare plans and specifications for said rehabilitation is based on ERSC's understanding of condition assessments, tank inspection reports, and experience with design projects of a similar nature.

1. Review Documents: ERSC's first objective will be to review all existing reports, plans, and technical information. Next, we will host a telephone conference with the City to kick off the project, verify that all concerns are adequately addressed, and establish a timeline for completion of the work.

2. Field Visit: ERSC will then proceed with performing field evaluations of the tank. ERSC's structural engineer will meet with Catalyst Diving to perform an internal inspection of the tank via floating the interior surfaces to examine the condition of the structural members above the water level and collect measurements. It is vitally important to establish the overall condition of the structural members due to the elevated chlorine levels and determine if they need repair or replacement during the rehabilitation process.

Floating the interior surfaces will also allow the team to take measurements of the structural members for seismic analysis. The external surfaces will be examined by traversing the ground around the tank and walking the roof to determine the condition of the roof and existing coating systems, as well as collect necessary measurements. ERSC will examine the condition of the structural members, collect measurements, and take photos and videos to document the conditions. The tank will be evaluated in the following areas: condition of the interior coatings, condition of exterior paints, structural integrity, cathodic protection system, AWWA recommendations, SWRCB Department of Health and Safety, and Cal/OSHA safety regulations.

3. Preliminary Design Report: ERSC will prepare a preliminary design report for the tank consisting of structural and safety analysis, heavy metal analysis, pictures, recommendations, and cost estimates. The report will also contain a base map of the tank that includes any nearby existing utilities.

4. Bid Packages: ERSC will prepare technical specifications, plans, bid documents, and an engineer's estimate for rehabilitating the tank, including erosion controls and BMPs. ERSC will provide the City with a realistic cost estimate for the tank rehabilitation based on similar completed projects.

5. Bidding and Construction Support: Once the bid documents are complete, ERSC will assist the City in advertising the bids, conducting pre-bid meetings, and analyzing the bids for award. ERSC will assist the City in executing the Contract documents with the selected contractor and provide construction support services to ensure the Contractor's compliance with the project documents.

6. Construction Management: If determined necessary by the City, ERSC will manage the construction work to ensure the project is constructed in accordance with the project specifications and plans. ERSC will provide structural inspection at key points during construction and provide a full-time quality control coating inspector during the removal of existing coatings and application of the new coating systems.
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Our goal for the project is to make the rehabilitation and improvements simple, cost-effective, and long-lasting with minimal impacts. At ERSC, we have developed a culture where all employees are aware of and committed to quality in our processes and deliverables. We emphasize strong lines of communication, a clear project approach, implementation of the plan, and checks and balances. Our goal is to deliver a successful project that is on time and meets the City's desires. Therefore, ERSC's project manager is directly involved in the research, site visit, and field data collection to ensure the documents accurately represent field conditions for each project. ERSC's internal communication allows engineering staff to readily respond to any of the City's questions or concerns. ERSC will work quickly and efficiently to resolve pressing issues. The project manager will continually keep the City abreast of the status of the design project schedule.

Task Order Accounting
Your project will benefit from a partner who keeps your goals and visions and the forefront of each decision. ERSC utilizes Deltek Ajera (ERP}, a Financial Management System that tracks time and expenses in real-time. Using ERP, ERSC assigns each task an individual phase number in the system, and each team member completes a timesheet against the assignment's phase number. That means every hour placed on a timecard is instantly reflected in our system. This allows our project managers to control budgets as the project progresses. Upon invoicing, the City can reference each task item charge and an overall cost accounting for the billing period. Hours spent, billing rates, and overall charges by project and team member, are all available for reference on each invoice and in the ERP system. ERSC is constantly working on efficiencies and minimization of the cost to design projects of this nature. Our project managers regularly monitor job costs and ensure that design checks are completed expeditiously and within reasonable budgetary amounts.

Scope of Work
Task No. 1 General Administration, Meetings, and Presentations

1. ERSC will work with the City Staff to schedule a Project Kickoff Meeting at the City office or via teleconference, depending on the City's preference. The kickoff meeting will include a review of background information and project scope as well as an overview of the project schedule, objectives, miiestones, critical paths, progress meetings, and various other details.

2. Prior to any meetings, ERSC will provide a written agenda to the City no less than three working days in advance, and minutes within five working days after a meeting. ERSC will provide an updated progress schedule and cost summary report/invoices to the City at each progress meeting.

3. Throughout the project, coordination with the City and ERSC will be regularly initiated to discuss results of analyses, obtain additional information as necessary, resolve any contract administration issues, and provide schedule updates.

4. At the beginning of the project, a work plan shall be prepared to set forth the significant milestones and deliverables for the members to ensure compliance with the established project execution strategy and project goals. Consultant shall update the work plan as necessary and forward to the City.

Task No. 2 Data Gathering, Field _Investigation, and Evaluations

1. Review existing available records, previous reports, and as-builts provided by the City as listed in the RFP.

2. ERSC structural engineer will team with Catalyst Diving to examine the interior surfaces of the tank via floating its interior. The inspectors are ADCI certified and current with all certifications, physicals, and training to perform the inspection. The field investigations will identify and.verify tank conditions, piping layouts, appurtenances and obtain measurements for design.

I a. Samples of interior coatings and/or exterior paints will be collected during the site visit and sent to a laboratory to test for the presences of lead, chromium, and zinc. The results from the laboratory analysis will be included in the design report. b. Sanitary measures will be taken when entering the tank. All equipment will be thoroughly disinfected with 200 PPM solution of chlorine and water and no body parts will come in contact with water. All equipment utilized in the inspection is dedicated for use in potable water storage tanks.

I c. ERSC's team will be in compliance with Cal/OSHA Title 8 Safety Orders during the site visit.

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3. Photographs will be taken during the field visit to document conditions and included in the Preliminary Design Report. Two (2) hard copies and a pdf. copy of the report will be submitted to the City.

4. Conclusions and recommendations for rehabilitation of the tank, based on field observations, measurements, and available drawings and records, will be prepared and included in the Preliminary Design Report.

Task No. 3 Preliminary Design Report

1. Upon completion of the field investigation and review of the City's available documents, ERSC will prepare a preliminary design report addressing the findings with recommended solutions and cost estimates for the rehabilitation of the tank. The report will 16 of 25 12
June 4, 2024, Item #14
address the following items:
a. Identify safety and health code violations per Cal/OSHA, State Water Resource Control Board (SWRCB) regulations and AWWA requirements.
b. Structural modifications or replacement to bring tank and appurtenances into current code or standard status. c. Flexible inlets and outlets, additional manways, bottom appurtenances, vent screens, safety climb, safety hatches, and guardrails.
d. Tank roof repairs and/or replacement
e. Coating systems
f. Lab Analysis
g. Examine existing cathodic protection system, if present.

I h. Project Phasing
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2. Microsoft Teams meeting with the City personnel to review and discuss the Preliminary Design Report and determine the Scope of Work for preparing the project specifications and plans.

Task No. 4 Final Design

1. Upon final authorization by the City, prepare the design plans, technical specifications, and engineer's cost estimates (PS&E) for rehabilitating the tank. The technical specifications will be prepared in the City's standard CSI format and cover surface preparation, interior coatings and exterior paints, disinfection, piping modifications, structural and safety modifications to bring the tank into compliance with current AWWA regulations, Cal/OSHA requirements and SWRCB regulations and cathodic protection. Drawings will include but not limited to, cover page, general site plan, overall tank layout, piping modifications, improvements, details, erosion control and BM P's. Furnish the City with an engineer's estimate based on the bid schedule generated for the project. The cost estimate will be based on previous project of similar scope

2. PS&E to be submitted to the City for review at the 50%, 90%, 100% design stages, and final mylar.

3. Meet with the City staff at each submittal phase to discuss revisions and incorporate the City review comments, and edit technical documents as required.

4. Upon receipt of the City's standard front-end documents, ERSC will update the standards to correlate to the project specifics, including bid schedule, measure and payment section, special conditions, project time, and other related documents for bid.

5. ERSC staff will perform a thorough QA/QC routine and final review prior to signing the plans to ensure accuracy, conformance, and integrity of all plans and specifications. Sound engineering will be administered throughout the project and all calculations performed on the project will be checked for accuracy.

6. One set of signed and stamped full sized Mylar sheets will be submitted. A pdf. electronic submittal of the final submittal for bidding will be submitted to the City. All digital files will be submitted at the conclusion of the design project.

Task No. 5 Constructi9n Bidding through Contract Award
l. ERSC will prepare the Notice of Inviting Bids based on the agreed upon date and time with the City and distribute to interested parties.

2. ERSC will prepare the meeting agenda and assist in facilitating the Pre-Bid meeting. Present a summary of project requirements, answer any questions, assist in pre-bid inspection, and prepare minutes of the meeting which would include written responses to questions and clarification as needed.

3. ERSC will assist the City during the bidding process regarding requests for information and requests for clarification from the bidders regarding the design plans and technical specifications. ERSC will take the lead in preparing, track and issue bid addenda as required to provide clarification to contract documents and responses to Requests for Information (RFI) and Request for Clarification (RFC). ERSC will help the City staff with technical details required for staff report provided to the Board. ERSC's fees are based on receipt of two (2) addenda.

4. ERSC will assist the City staff in analyzing bids, verifying contractor's license, conduct background check of the lowest, responsive bidder, and make a recommendation for award of the construction contract

5. If determined necessary, prepare a construction set of documents that incorporate any changes made during the bid and note them as a revision to the bid documents.
17 of 25 13
June 4, 2024, Item #14
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Task No. 6 Construction Engineering Support Services

1. ERSC shall provide general contract administration for the construction of the project. Provide office engineering and consultation as required and coordinate with the City and other staff in management of the construction contract.

2. Provide assistance with request(s) for information, clarifications, and change orders (CO's) as needed. The modifications communicated by change order will be fully documented with drawings and/or written description of the work required. Assist with determination and/or negotiations for compensation for CO's. ERSC's fees are based on a total of four (4) RFl's/CO's.

3. Review and approve or reject all submittals in a timely manner. Rejected submittals will be supplemented with an explanation of the reason for rejection along with requirements for resubmittal. Consultant shall assure itself that any deviations or substitutions submitted by the contractor shall be equal to or of better quality than specified in the contract documents. Consultant shall make its recommendation and review with the City's staff all substitutions and receive the City's concurrence prior to approving any substitution. Consultant shall submit to the City two (2) copies of all preliminary and final shop drawings that have been reviewed for conformance. ERSC's fees are based on processing 16 submittals. a. Coordinate and direct testing as needed for conformance with plans and specifications. Tests shall be conducted by the vendor or contractor. Consultant shall review and evaluate all tests and make recommendations to the City prior to installation and acceptance of finished facility .
b. Coordinate and assist in verification of intermediate and final acceptance.

4. Prepare record drawings by marking all changes on original mylar drawings to be provided by the City and submit one (1) full size copy of record drawings along with return of said mylar drawings. Prepare record drawings in AutoCAD and submit electronic file on compact disc to the City.

Task No. 7 Construction Management Services (OPTIONAL)

1. ERSC shall provide general contract administration for the construction of the project. Provide office engineering and consultation as required and coordinate with City and other staff in management of the construction contract.

2. Review all contractor invoices, inspection reports, and estimates of percent completion and make recommendations for payment of contractor as appropriate.

3. Conduct project walk-through(s) to inspect all areas for inadequate material or workmanship, prepare punch list at substantial completion. Verify all items on the punch list have been corrected and make recommendations to City concerning acceptance.

4. Provide a structural inspection and a coating inspector to monitor construction progress and attend meetings with City and Contractor. Structural inspection will be performed at key points during the structural modifications. Coating Inspector shall be on-site full-time during the coating and painting operations and maintain daily inspection reports of Contractor's personnel and equipment working at th_e job site. Any items that are deemed unsatisfactory by ERSC's inspector will be communicated to the construction manager. ERSC's inspector will also assist in obtaining additional information when required for proper work execution.

5. ERSC's inspector will maintain daily, detailed reports for work items. Inspection reports will include weather, labor, equipment, materials, quantities, batch numbers, surface preparation, conditions, correspondence, and issues observed. The inspection reports will also integrate the daily project photos. Additionally, the reports will include any tickets from material delivery to ensure accurate cost accounting when payment is requested. ERSC will report in a format acceptable to the City. The inspector can use City approved format or ERSC can provide the report format for City's approval. The reports will be submitted on a weekly basis to the City.

6. Quality Assurance: Provide quality assurance in achieving conformance with the contract plans and specifications. ERSC's inspector will continually review plans and specifications throughout construction of features in the project. Verifications of the contractor's compliance with the specifications and manufacturer's technical data sheets will be accomplished by performing the following task as necessary, with the appropriate calibrated instruments for each:

7. 8.

If hazardous materials are present in the existing paint system, ERSC will remove an estimated two (2) soil samples at the beginning of the project. ERSC estimates only 2 samples will be required since the site around the tank is partially paved. Samples only need to be collected in the dirt areas or pervious area that could possibly become contaminated. The samples will be sent to a laboratory to be tested for lead, chromium and zinc. At the completion of the project, two (2) additional soil samples will be collected at approximately the same location as the beginning of the project and tested for lead, chromium and zinc. A report shall be prepared clarifying the test results for the soil samples taken at the beginning and end of the project.

Structural Inspection: Provide inspection of safety/structural modifications on an as needed basis. Perform visual inspection of welds, including reinspection after repair of defective joints. Review and evaluation of welder's credentials and welding procedures. 18 of 25
14 June 4, 2024, Item #14
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Check modifications are completed in compliance with AWWA, Cal/OSHA, and SWRCB regulations. Structural inspection will involve four (4) site visits .

9. Conditions of Surfaces Prior to Preparation: The inspector will examine surfaces prior to begin surface preparation to assure that grease and oil have been removed and no sharp edges are present or are removed as specified.

10. Compressed Air Cleanliness: The inspector will check the air quality when production includes abrasive blast cleaning or substrate blow-down procedures in accordance with ASTM 04285.

11. Ambient Conditions: The inspector will monitor ambient conditions in accordance with ASTM E337 to assure that final blast cleaning and coating application operations are not completed outside the specified requirements.

I 12. Surface Preparation: The inspector will examine the abrasive and equipment used for surface preparation for adequacy to do the work, as specified. Equipment pressures will be monitored. The inspector will verify proper storage and size of abrasives, and that the proper degree of cleaning and surface profile or scarification is obtained.

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13. Coating Preparation and Mixing: The inspector will verify materials used are approved and the pot or shelf lives has not been exceeded. The inspector will observe all components are proportioned correctly, added, and thoroughly mixed and any inductions times are maintained. All batch numbers will be recorded.

14. Coating Application: The inspector will examine the application equipment for cleanliness and adequacy to work. The inspector will observe application techniques to assure proper coverage without detrimental runs, pinholes, or other visually evident deficiencies. The inspector will make spot checks of the wet film thickness in accordance with ASTM 04414 so that adjustments to the amount of material being applied can be made at the time of application to minimize the amount of rework after the coating has dried.

15. Dry Film Thickness: The inspector will measure the dr.y film thickness of each coat to assure that it complies with the specification requirements and manufacturers' instructions. Film thickness will be monitored using a Type II film gage in accordance with ASTM 01186, SSPC-PA2, or as required (i.e. every lOOSqFt).

16. Holiday Detection: Inspector will provide holiday detection equipment and perform 100 percent holiday detection in accordance with NACE lnternational's "Recommended Practice for Discontinuity (Holiday) Testing of Protective Coatings," (RP 0188-99), AWWA 0102, and the specified requirements.

17. Cure Evaluation: The inspector will evaluate the final cure of the applied lining in accordance with the Manufacturer's recommended procedures, and or ASTM D5402, as required

18. ERSC's inspector will be involved throughout the complete construction process. Part of this involvement means taking all measures possible to avoid change orders. In the event a change order is unavoidable, ERSC's inspector will review the change order and all supporting documents. Recommendations regarding the change order will be made to the Construction Manager regarding proposed negotiations, work items, and change order pricing.

19. Inspect safety practices of contractors in compliance with Cal/OSHA, NPDES program, site safety, labor safety, and other safety requirements;

20. Upon completion of work, a full inspection will be conducted and a punch list of deficiencies will be generated and distributed to the Contractor and City. As part of the punch list, ERSC's inspector will issue a schedule to complete the items included. ERSCwill re-inspect the repair or re-wor,k and provide recommendations for acceptance when full compliance is achieved.

21. At the conclusion of the project, submit one complete set of construction progress photographs indicating scope of work and critical elements, mounted, identified, and indexed in notebook form. 19 of 25
15 June 4, 2024, Item #14
-1ERSC Enginee
ring R
es
ources o
f S
outh
ern
Ca
liforni
a
May
2,
2024
Mr
. Alex
Ubaldo,
PE
Principal
Civil
Engineer
City
of
Poway
Via
Email:

AUbaldo@poway
.org
13325
Civic
Center
Drive
Poway,
CA
92064
Attachment
2 SUBJECT:

QUALITY

CONTROL

INSPECTION

SERVICES
FOR

REHABILITATION
OF

WASHWATER
TANK
NO.
2 In
response
to
emails
and
telephone
conversations
regarding
the
subject
project,
Engineering
Resources
of
Southern
California,
Inc.
(ERSC)
hereby
submits
our
proposal
to
provide
quality
control
inspection
services
for
the
subject
project.

Our
proposal
includes
proposed
services
and
proposed
fees.

PROJECT

UNDERSTANDING
We
understand
the
City
of
Poway
is
preparing
to
rehabilitate
a
welded
steel
water
storage
tank
at
the
Lester
J.

Berglund
Water
Treatment
Plan
City
Owned
site.

The
site
is
located
in
the
City
of
Poway
at
14521
Lake
Poway
Road.

The
City
is
requesting
inspection
services
to
ensure
work
is
performed
in
accordance
with
the
project
specifications
and
plans
. Washwater
Tank
No.
2 has
a nominal
capacity
of
220,800
gallons
(0.221
MG),
a
diameter
of
36 feet,
a shell
height
of
29 feet,
and
was
constructed
in
1995
by
Trusco
Tank
Inc
.

Our
goal
is
service
and
responsiveness;
therefore,
ERSC's
team
will
work
closely
with
the
City's
staff
to
maximize
the
effectiveness
and
efficiency
of
our
construction
management
inspection
team,
especially
in
relation
to
project
issues
that
may
drive
possible
field
changes,
decisions
or
adjustments
that
will
affect
control
or
the
cost
of
the
project,
or
long-term
maintenance
once
the
improvements
are
completed.

ERSC's
size
allows
us
to
be
flexible
to
the
needs
of
our
clients
. ERSC
is
ready
and
able
to
adapt
to
and
apply
the
City's
preferred
project,
budget,
and
schedule
management
methods
. Summarized
below
is
ERSC's
typical
approach
to
managing
the
many
facets
of
a successful
project
.

PROPOSED
SCOPE
OF
WORK
Task
1-
Quality
Contro.l
Inspection

1. Provide
a structural
inspection
and
a coating
inspector
to
monitor
construction
progress
and
attend
meetings
with
City
and
Contractor.

Structural
inspection
will
be
performed
at
key
points
during
the
structural
modifications
. Coating
Inspector
shall
be
onsite
full
time during
the
coating
and
painting
operations
and
maintain
daily
inspection
reports
of
the
Contractor
's
personnel
and
equipment
working
at
the
job
site
. Any
items
deemed
unsatisfactory
by
ERSC's
inspector
will
be
1861
W
. Redlands
Blvd·
Redlands
• CA
92373
T:
(909)
890-1255
I
F: (909)
890-0995
I W:
erscinc
.com
Page
1 of
4 20
of
25 June 4, 2024, Item #14
communicated to the construction manager. ERSC's inspector will also assist in obtaining additional information when required for proper work execution.

2. ERSC's inspector will maintain daily, detailed reports for work items. Inspection reports will include weather, labor, equipment, materials, quantities, batch numbers, surface preparation, conditions, correspondence, and issues observed. The inspection reports will also integrate the daily project photos. Additionally, the reports will include any tickets from material delivery to ensure accurate cost accounting when payment is requested. ERSC will report in a format acceptable to the City. The inspector can use an City-approved format, or ERSC can provide the report format for the City's approval. The reports will be submitted on a weekly basis to the City.

3. Quality Assurance: Provide quality assurance in achieving conformance with the contract plans and specifications. ERSC's inspector will continually review plans and specifications throughout the construction of project features. Verifications of the contractor's compliance with the specifications and manufacturer's technical data sheets will be accomplished by performing the following task as necessary, with the appropriate calibrated instruments for each:
21 of 25
a. Structural Inspection: Provide inspection of safety/structural modifications on an as­ needed basis. Perform visual inspection of welds, including reinspection after repair of defective joints. Review and evaluation of welder's credentials and welding procedures.

Check modifications are completed in compliance with AWWA, Cal/OSHA, and SWRCB regulations. Structural inspection will involve four site visits. b. Conditions of Surfaces Prior to Preparation: The inspector will examine surfaces prior to beginning surface preparation to ensure that grease and oil have been removed and no sharp edges are present or are removed as specified.
c. Compressed Air Cleanliness: The inspector will check the air quality when production includes abrasive blast cleaning or substrate blow-down procedures in accordance with ASTM D4285.
d. Ambient Conditions: The inspector will monitor ambient conditions in accordance with ASTM E337 to ensure that final blast cleaning and coating application operation_s are not completed outside the specified requirements.
e. Surface Preparation: The inspector will examine the abrasive and equipment used for surface preparation for adequacy to do the work, as specified. Equipment pressures will be monitored. The inspector will verify proper storage and size of abrasives, and that the proper degree of cleaning and surface profile or scarification is obtained. f. Coating Preparation and Mixing: The inspector will verify materials used are approved and the pot or shelf lives has not been exceeded. The inspector will observe all components are proportioned correctly, added and thoroughly mixed, and that any induction times are maintained. All batch numbers will be recorded. 1861 W. Redlands Blvd· Redlands· CA 92373
T: {909) 890-1255 I F: (909) 890-0995 I W: erscinc.com Page 2 of 4 June 4, 2024, Item #14
g. Coating Application: The inspector will examine the application equipment for cleanliness and adequacy to work. The inspector will observe application techniques to ensure proper coverage without detrimental runs, pinholes, or other visually evident deficiencies. The inspector will make spot checks of the wet film thickness in accordance with ASTM D4414 so that adjustments to the amount of material being applied can be made at the time of application to minimize the amount of re-work after the coating has dried. h. Dry Film Thickness: The inspector will measure the dry film thickness of each coat to ensure that it complies with the specification requirements and manufacturers' instructions. Film thickness will be monitored using a Type II film gauge in accordance with ASTM D1186, SSPC-PA2, or as required (i.e. every 100SqFt). i. Holiday Detection: Inspector will provide holiday detection equipment and perform 100 percent holiday detection in accordance with NACE lnternational's "Recommended Practice for Discontinuity (Holiday) Testing of Protective Coatings," (RP 0188-99), AWWA D102, and the specified requirements.
j. Cure Evaluation: The inspector will evaluate the final cure of the applied lining in accordance with the Manufacturer's recommended procedures and/or ASTM D5402 as required
k. ERSC's inspector will be involved throughout the complete construction process. Part of this involvement means taking all measures possible to avoid change orders. In the event a change order is unavoidable, ERSC's inspector will review the change order and all supporting documents. Recommendations regarding the change order will be made to the Construction Manager regarding proposed negotiations, work items, and change order pricing.

4. Inspect safety practices of contractors in compliance with Cal/OSHA, NPDES program, site safety, labor safety, and other safety requirements;

5. Upon completion of work, a full inspection will be conducted, and a punch list of deficiencies will be generated and distributed to the Contractor and City. As part of the punch list, ERSC's inspector will issue a schedule to complete the items included. ERSC will re-inspect the repair or re-work and provide recommendations for acceptance when full compliance is achieved.

6. At the conclusion of the project, submit one complete set of construction progress photographs indicating scope of work and critical elements, mounted, identified, and indexed in notebook form.

PROPOSED ENGINEERING FEE
The attached fee estimate is broken down into the level of effort anticipated by each classification for each task identified above. ERSC will bill monthly only for the hours used for each task item, and will not exceed the maximum hours indicated in each task without prior written authorization from the City. 1861 W. Redlands Blvd· Redlands· CA 92373
T: (909) 890-1255 I F: (909) 890-0995 I W: erscinc.com Page3of4 22 of 25
June 4, 2024, Item #14
Thank you for the opportunity to serve the City. ERSC's proposal and pricing will be valid for 180 days from the date received. Should the proposal be acceptable, please return a signed copy as your authorization to proceed.

For answers to any questions concerning any aspect of the proposal, please do not hesitate to contact the undersigned.

Very truly yours
Jo~~~
Principal Engineer
1861 W. Redlands Blvd· Redlands· CA 92373
T: {909) 890-1255 I F: (909) 890-0995 I W: erscinc.com Page 4 of 4 23 of 25
June 4, 2024, Item #14
24 of 25
Attachment 3

CTYOF POWAY
ENGINEER.ING SERVICES FOR REHABIUTATION OF WASHWATER TANK NO. 2 ERSC. Inc.· Fea Ertlm.:ato. Sched1.da
$ 1,UO
t 4P,S7S.00
June 4, 2024, Item #14
N u,
0 ....

N u,
ERSC

CITY OF POWAY

CONSTRUCTION INSPECTION SERVICES
FOR WASHWATER 2

ERSC FEE ESTIMATE

1. Our proposed fee is based on an anticipated 55 Working days to complete the sandblasting and coating and painting process for the interior and exterior surfaces and shop coating of the new structural members. ERSC will bill only actual hours worked per day on a time and material basis, any un-used hours will not be billed.

2. The City will be charged a minimum of 4 hours for the inspector arriving on site.

3.The basis for our fee is provided as our current rate attached. Any additional time will be calculated based on the rate sheet.

4. Structural inspection - Is based on a total of 6 trips, including mileage and travel time to and from the site.

3. The overtime rate for the inspection being on site will be $170 per hour. ERSC will seek authorization of the City prior to completion of overtime requested by the Contractor.

MAY2 , 2024
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