June 4, 2024, Item #16
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
June 04, 2024
Honorable Mayor and Members of the City Council
Jeff Chumbley, Fire Chief ~
Jenna Stein, Disaster Preparedness Coordinator
(858) 668-4474 or [email protected] 8i'.5·
CITY COUNCIL
California Office of Emergency Services Designation of Applicant's Agent Resolution Form-130
The State of California Governor's Office of Emergency Services (Cal OES) requires non-state agencies to execute a Designation of Applicant's Agent Resolution Form-130 (Cal OES Form-130) to receive State grants and financial assistance in the event of a declared emergency. This form must be on file with Cal OES and issued every three years. The Cal OES Form-130 must be approved by resolution of the Governing Body, authorizing agents of the applying agency to file and engage with FEMA and Cal OES for State grants and disaster assistance.
Recommended Action:
It is recommended the City Council adopt a resolution authorizing the City Clerk to execute a State of California Governor's Office of Emergency Services Designation of Applicant's Agent Resolution Form- 130 (Cal OES Form-130) appointing and authorizing the City Manager, Fire Chief, and Director of Public Works as authorized agents of the City of Poway (City) to file and engage with the Federal Emergency Management Agency (FEMA) and the State of California Governor's Office of Emergency Services (Cal OES) for grants and disaster assistance applied for by the City.
Discussion:
Cal OES requires non-state agencies to execute a Cal OES Form-130 to receive state grants, certain financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Cal OES Form-130 must be approved by resolution of the Governing Body, authorizing agents of the applying agency to file and engage with FEMA and Cal OES for state grants and disaster assistance. The Cal OES Form-130 will be in effect for three years, following the date of Council approval, for all open and future hazard mitigation grants and disaster assistance. Staff recommends completing the Cal OES Form naming the authorized agents by title only. This method 1 of9
June 4, 2024, Item #16
allows
the
Cal
OES
Form-130
to
be
valid
for
three
years
and
does
not
require
an
additional
Council
resolution
if
the
individual
assigned
to
a
particular
title
has
changed.
A
cover
letter
provided
to
Cal
OES
names
the
individuals
assigned
to
the
position
titles
identified
as
an
authorized
agent
and
may
be
updated
as
needed
throughout
the
three-year
period.
Environmental
Review:
This
item
is
not
subject
to
review
under
the
California
Environmental
Quality
Act
(CEQA).
Fiscal
Impact:
Adoption
of
the
resolution
allows
staff
to
seek
Cal
OES
grant
opportunities
and
apply
for
state
and/or
federal
funding
for
hazard
mitigation
and
disaster
assistance.
Public
Notification:
None. Attachments: A.
Resolution
B.
Letter
to
Cal
OES
C.
Cal
OES
Designation
of
Applicant's
Agent
Resolution
Form-130
Reviewed/Approved
By:
Wendy
Kaserman
Assistant
City
Manager
2 of
9 Reviewed
By:
Alan
Fenstermacher
City
Attorney
Approved
By:
~ City
Manager
June 4, 2024, Item #16
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AUTHORIZING THE CITY CLERK TO
EXECUTE ON BEHALF OF THE CITY A STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FORM-
130
WHEREAS, the State of California Governor's Office of Emergency Services (Cal OES) requires non-state agencies to execute a Designation of Applicant's Agent Resolution Form-130 (Cal OES Form-130);
WHEREAS, the Cal OES Form-130 must be approved by resolution from the non-state agency Governing Body;
WHEREAS, an executed Cal OES Form-130 allows the City of Poway (City) to file and engage with the Federal Emergency Management Agency (FEMA) and Cal OES for grants and disaster assistance applied for by the City;
WHEREAS, the Cal OES Form-130 allows for three titles as authorized agents of the non state agency;
WHEREAS, the City Council authorized the City Manager, Fire Chief, and the Director of Public Works as its agents to execute for and on behalf of the City; and WHEREAS, an executed Cal OES Form is effective for all open and future hazard mitigation grants and applications for disaster assistance up to three years following the date of approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows:
SECTION 1: The City Council is authorized, on behalf of the City, to empower the City Manager, Fire Chief, and Director of Public Works as its agents to execute for and on behalf of the City of Poway with Cal OES for State grants and disaster assistance.
SECTION 2: The City Clerk is authorized to execute, on behalf of the City, a Cal OES Designation of Applicant's Agent Resolution Form-130.
3 of 9
II
II
II
II
II
II
ATTACHMENT A
June 4, 2024, Item #16
Resolution
No
. 24-
Page
2 PASSED,
APPROVED
AND
ADOPTED
at
a
Regular
Meeting
of
the
City
Council
of
the
City
of
Poway,
California
on
the
4th
day
of
June,
2024
by
the
following
vote,
to
wit:
AYES
:
NOES: ABSTAINED
:
ABSENT
:
DISQUALIFIED:
Steve
Vaus,
Mayor
ATTEST: Carrie
Gallagher,
CMC,
City
Clerk
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June 4, 2024, Item #16
STEVE VAUS, Mayor CITY OF POWAY
CA YLIN FRANK, Deputy Mayor
PETER DE HOFF, Councilmcmbcr
ANITA EDMONDSON, Councilmcmbcr
BRIAN PEPIN, Councilmcmbcr
5 of9
June 05, 2024
California Governor's Office of Emergency Services
Recovery Unit
3650 Schriever Avenue
Mather, CA 95655
RE: Cal OES Form 130 Designation of Subrecipient's Agent Resolution To Whom it May Concern:
Please be advised the following individuals are Authorized Agents for the City of Poway:
Chris Hazeltine, City Manager
Jeff Chumbley, Fire Chief
Eric Heidemann, Director of Public Works
Please see the attached Cal OES Form 130 Designation of Applicant's Agent Resolution for Non-State Agencies dated June 4, 2024. This form replaces the resolution dated June 15, 2021.
Please contact me if you need any further information regarding this matter.
Respectfully,
Jenna Stein
Disaster Preparedness Coordinator
[email protected]
858-668-44 7 4
City Hall Located at 13325 Civic Center Drive
Mailing Address: P.O. Box 789, Poway, California 92074-0789 www.poway.org
ATTACHMENT B
June 4, 2024, Item #16
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES Cal OES ID No: 0?3-5s52o
OES-FPD-130 (Rev. 10-2022)
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Poway ------"''--------=---- (Governing Body) (Name of Applicant)
THAT City Manager ,OR
(Title of Authorized Agent)
Fire Chief o ---------------' R (Title of Authorized Agent) Director of Public Works
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Poway (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
-Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under -Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
-Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
-National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (BJ National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 -California Early Earthquake Warning (CEEW) under CA Gov Code -Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the City of Poway , a public entity established under the (Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Rev. 10-2022
6 of9
ATTACHMENT C
OES-FPD-130
June 4, 2024, Item #16
CALIFORNIA
GOVERNOR'S
OFFICE
OF
EMERGENCY
SERVICES
Q
STATE
OF
CALIFORNIA
RECOVERY
DIRECTORATE
FINANCIAL
PROCESSING
DIVISION
DESIGNATION
OF
APPLICANT'S
AGENT
RESOLUTION
NON-STATE
AGENCIES
OES-FPD-130
(Rev.
10-2022)
Please
check
the
appropriate
box
below
0 This
is
a
universal
resolution
and
is
effective
for
all
open
and
future
disasters/grants
declared
up
to
three
(3)
years
following
the
date
of
approval.
D
This
is
a
disaster/grant
specific
resolution
and
is
effective
for
only
disaster/grant
number(s)
: ______
_
Passed
and
approved
this
04 day
of
June
20 24 ,
--
(Name
and
Title
of
Governing
Body Representative)
(Name
and
Title
of
Governing
Body
Representative)
(Name
and
Title
of
Governing
Body Representative)
CERTIFICATION
l,_C_a_rr_ie_G_a_ll_a_g_h_e_r
__
, duly
appointed
and
City
Clerk
(Name)
(Title)
City
of
Poway
, do
hereby
certify
that
the
above
is
a
true
and
(Name
of
Applicant)
of
correct
copy
of
a
resolution
passed
and
approved
by
the
__
C_i_ty_C_o_u_n_c_i_l
--
(Governing
Body)
day
of
June
, 2024
.
------
of
the
City
of
Poway
on
the
04 ------------
(Name
of
Applicant)
City
Clerk
Rev
. 10-2022
7 of9
(Signature)
Page
2 of
4 (Title)
OES-FPD-130
June 4, 2024, Item #16
STATE OF CALIFORNIA RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Cal OES Form J 30 lostructjons
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
Rev. 10-2022
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June 4, 2024, Item #16
STATE OF CALIFORNIA RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certjfjcatjon Sectjon:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Rev. 10-2022
9 OF 9
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self-Certification." OES-FPD-130