1 of 7June 18, 2024, Item #2AGENDA RE PQ RT City of Poway DATE: TO: FROM: CONTACT: June 18, 2024 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk •~ Carrie Gallagher, City Clerk (858) 668-4435 or [email protected] CITY COUNCIL SUBJECT: Approval of the May 7, 2024 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • May 7, 2024 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve the May 7, 2024 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. May 7, 2024 Regular City Council Meeting Minutes Reviewed/Approved By: ,ii,. . ~-Wen~serman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: ..-Y,' ,t J,.f--c . -Chris Hazeltine City Manager
2 of 7June 18, 2024, Item #2ATTACHMENT ACITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES May 7, 2024 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER: Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL: Present: Brian Pepin, Peter De Hoff, Anita Edmondson, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT: City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim Director of Finance Brad Rosen; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Claudia Delgado, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE: Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE: Mayor Vaus recognized the passing of four law enforcement officers who were killed in the line of duty in Charlotte, North Carolina. Mayor Vaus led a moment of silence. Mayor Vaus reordered the agenda to hear Public Comment prior to Presentations. PUBLIC COMMENT: None.
3 of 7June 18, 2024, Item #2City of Poway -Minutes -May 7, 2024 PRESENTATIONS: Recognition of First Responders CONSENT CALENDAR: Motioned by Mayor Vaus, seconded by Councilmember De Hoff to approve Consent Calendar Items 1, 2 and 4 through 6. Motion carried 5/0 by the following roll-call vote: Ayes: Pepin, De Hoff, Edmondson, Frank, Vaus Noes: None Abstained: None Absent: None Disqualified: None Motioned by Mayor Vaus, seconded by Councilmember De Hoff to approve Consent Calendar Item 3. Motion carried 4/1 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: De Hoff, Edmondson, Frank, Vaus Pepin None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the February 20, 2024, and March 19, 2024 Regular City Council Meeting Minutes 3. Resolution Confirming Adjustments to EDCO Waste and Recycling Services' Rate Schedule 4. Resolution Authorizing the City of San Diego Solid Waste Local Enforcement Agency to be the Lead Waste Agency for the Regional Tire Enforcement Program 5. Authorization to Purchase One (1) 5-Cubic Yard Dump Truck Utilizing Sourcewell Cooperative Purchasing Program Contract#060920-NAF, One (1) Utility Body and One (1) Flatbed Dump Body Utilizing Omnia Cooperative Purchasing Program Contract #159469, and Appropriation of Funds 6. Resolution Adopting a List of Projects for Fiscal Year 2024-25, Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 ORDINANCES FOR INTRODUCTION: 7. Proposed Amendment to Section 2.04.020 of the Poway Municipal Code to Increase Mayor and City Councilmember Salaries City Attorney Alan Fenstermacher presented the item. He explained, per City Council resolution, City reviews Mayor and City Councilmember salaries in even numbered years. He provided background on state laws governing council member salaries noting the law allows for salary increase of five (5) percent each calendar year. Mr. Fenstermacher stated the last Council salary increase occurred two (2) years ago.
4 of 7June 18, 2024, Item #2City of Poway -Minutes -May 7, 2024 The proposed ordinance would increase council salaries by a total of 10 percent, five (5) percent for each of the last two (2) years. Mr. Fenstermacher stated the increase would take effect January 1, 2025; noting salary changes are only allowable following an election. Public Comment: None. End of Public Comment. Council discussion ensued regarding the financial impact of the salary increases. Assistant City Manager Kaserman clarified the impact as presented, represents half of a fiscal year since if approved, they would not take effect until January 2025. As requested by the Mayor, City Clerk Gallagher titled the Ordinance for introduction. Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to introduce Ordinance No. 868 entitled "An Ordinance of the City Council of the City of Poway, California, Amending Section 2.04.020 of the Poway Municipal Code to Increase Mayor and Council Compensation," for first reading and schedule the second reading and adoption at the next regularly scheduled City Council meeting. Motion carried 4/1 by following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: PUBLIC HEARINGS: De Hoff, Edmondson, Frank, Vaus Pepin None None None 8. Resolution Adopting the TransNet Local Street Improvement Program List of Projects for Fiscal Years 2024-25 through 2028-29 Mayor Vaus opened the Public Hearing at 7: 11 p.m. City Engineer Tracy Beach presented the item. She explained, every two years local cities are required to prepare a five-year list of projects to be funded from the TransNet half-cent sales tax program. The Regional Transportation Improvement Program (RTIP) funded through the TransNet Expansion ordinance, was approved by San Diego County voters in 2004. The City is estimated to receive approximately $10.8 million over the next five years to be used on local transportation-related projects. Ms. Beach discussed the proposed list of projects as approved uses of funding. Ms. Beach noted quarterly amendments can be made through San Diego Association of Governments (SANDAG) by City Council resolution allowing for changes to the list of approved projects. Public Comment:
5 of 7June 18, 2024, Item #2City of Poway -Minutes -May 7, 2024 None. End of Public Comment. Mayor Vaus closed the Public Hearing at 7: 12 p.m. Council discussion ensued. Deputy Mayor Frank noted completion of construction of the Midland Road Safety project is anticipated in Fall of 2024. Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to adopt Resolution No. 24-019 entitled "A Resolution of the City Council of the City of Poway, California Adopting the Transnet Local Street Improvement Program List of Projects for Fiscal Years 2024-25 through 2028-29." Motion carried unanimously. 9. Conditional Use Permit (CUP) 22-0007, a request to amend CUP 13-005 to Increase the Allowable Student Enrollment of an Existing School at 12642 Monte Vista Road in the Commercial Office (CO) Zone and Determination that the Project is Exempt from CEQA review Mayor Vaus opened the Public Hearing at 7:13 p.m. Senior Planner Hector Salgado presented the item along with a PowerPoint presentation. He provided an overview of the school campus site plan including classrooms, office space and parking area. He noted the site location and used an aerial image to show proximity to surrounding businesses and residential properties. Mr. Salgado stated the school has seen a significant increase in students over the past few years and is requesting that its enrollment be allowed to increase from 165 to 195 students by using existing classrooms and other campus facilities to accommodate the growth. He added, no temporary buildings remain on site. The estimated number of additional automobile trips due to student increase and traffic mitigation efforts were discussed. Mr. Salgado noted a neighborhood meeting was held on February 27, 2024, to allow for resident questions however no residents were in attendance. Public Comment: Ken Rogers spoke in opposition to Item #9, noting traffic and parking concerns for the neighboring businesses and residents. End of Public Comment. Mayor Vaus closed the Public Hearing at 7: 19 p.m. Council discussion ensued. Traffic and parking concerns were discussed, and Council noted the procedure to address any future compliance concerns related to the CUP. Council responded positively to the proposed increase in student enrollment. Motioned by Deputy Mayor Frank, seconded by Mayor Vaus to adopt Resolution No. 24-020 entitled "A Resolution of the City Council of the City of Poway, California Approving Conditional Use Permit (CUP) 22-0007, a Modification of Conditional Use
6 of 7June 18, 2024, Item #2City of Poway -Minutes -May 7, 2024 Permit (CUP) 13-005 to Increase in the Allowable Enrollment at a School from 165 to 195 Students; Assessor Parcel Number 275-460-62." Motion carried unanimously. STAFF REPORTS: None. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Director of Public Works Eric Heidemann provided an update on the San Diego County Water Authority, specifically related to rates and charges for calendar year 2025. He described several factors impacting revenues and rates including wet weather resulting in low water sales, previous drawdowns on reserves to mitigate prior rate increases, and increases by other agencies (including Metropolitan Water District) that are outside the San Diego County Water Authority's control. He explained there are several rates options being presented to San Diego County Water Authority's Board for consideration, they involve various degrees of risk tolerance. Higher risk alternatives are lower rate increases around 16%, lower risk alternatives reflect rate increases around 22%. The Board will be voting on the rate increases in the next several weeks. Mr. Heidemann also shared he had voiced concerns at the last board meeting about changes made relative to thresholds for project labor agreements and how those changes are impacting the costs of capital improvements projects and in turn contributing to higher rate increases. Councilmember De Hoff provided an update on the Regional Solid Waste Association (RSWA). He noted a planned reduction in disposal tip fees and EDCO's receipt of state grants to generate more natural gas, allowing them to be 100 percent energy exempted. Mayor Vaus provided an update on SAN DAG, including the recent appointment of Mario Orso as Chief Executive Officer. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) None. CLOSED SESSION: 10. Conference with Labor Negotiators -(Government Code §54957.6) Designated City Representatives: Chris Hazeltine, Wendy Kaserman, and Jodene Dunphy Employee Organizations: Teamsters Local 911 and Management/Confidential
7 of 7June 18, 2024, Item #2City of Poway -Minutes -May 7, 2024 Mayor Vaus recessed the Regular City Council meeting into Closed Session at 7:38 p.m. ADJOURNMENT: City Attorney Alan Fenstermacher reported no action was taken. The meeting was adjourned at 9:21 p.m. Carrie Gallagher, CMC City Clerk City of Poway, California