July 16, 2024, Item #6DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway July 16, 2024 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Servic'f Alex Ubaldo, P.E., Principal Civil Engineer (858) 668-4602 or [email protected] CITY COUNCIL Second Extension of the Fiscal Year 2024-25 Citywide Striping Project Contract with Statewide Stripes, Inc., Bid No. 22-012, Appropriation of Additional Funds, and Determination the Project is Categorically Exempt from the California Environmental Quality Act The Fiscal Year (FY) 2024-25 Citywide Striping project consists of replacement of traffic striping, thermoplastic legends and markings, and refreshing of painted curbs within pavement management area Zone 7, along with refreshing traffic striping in other zones on an as-needed basis. On June 21, 2022, the FY 2022-23 Citywide Striping project was awarded to Statewide Stripes, Inc. The contract includes a provision allowing for the contract to be extended. This is the second of two allowable extensions. Recommended Action: It is recommended the City Council: 1) Approve the Second Extension of the FY 2022-23 Citywide Striping project contract for the FY 2024-25 Citywide Striping project to Statewide Stripes, Inc., in the amount of $516,520.00 and authorize the City Manager to execute the contract (Attachment A); 2) Appropriate $321,520.00 in Gas Tax Fund (2110) revenues to the FY 2024-25 Citywide Striping project (ST030); and 3) Make a determination the project is Categorically Exempt from the California Environmental Quality Act (CEQA). Discussion: Statewide Stripes, Inc., successfully executed and completed both the FY 2022-23 Citywide Striping project and the FY 2023-24 Citywide Striping project. For this second and final extension to the contract, new unit prices were submitted as required by the contract documents and have been reviewed and accepted by staff. The new unit prices remain competitive and within the expected escalation rates. All other provisions for the FY 2022-23 Citywide Striping contract will remain in effect. 1 of 5
July 16, 2024, Item #6The City is divided into eight pavement maintenance zones that are maintained on a rotating annual schedule. The scope of this year's project includes replacement of traffic striping and markings on public streets and refreshing of painted curbs within pavement management area Zone 7 (Attachment B). The work will be performed on arterial and collector streets in the South Poway Business Park. This work has been coordinated with the FY 2024-25 Street Maintenance (slurry seal) project also occurring in Zone 7, which will place slurry seal treatments on public streets. The Citywide Striping project will occur after completion of the slurry seal project. Environmental Review: The proposed striping of existing City streets with the FY 2024-25 Citywide Striping project is Categorically Exempt from the CEQA as a Class 1 Categorical Exemption, pursuant to Section 15301 (c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with no expansion of use. Fiscal Impact: Funds totaling $320,000.00 are available in the FY 2024-25 Citywide Striping (ST030) project budget. With the recommended additional appropriation in the amount of $321,520.00 from the Gas Tax Fund (2110), the revised project budget of $641,520.00 will cover the cost of the construction contract, construction contingency allowance, and any additional as-needed striping work in the City for the remainder of the fiscal year. Public Notification: None. Attachments: A. Second Amendment to the Contract B. Zone 7 Location Map Reviewed/Approved By: Assistant City Manager 2 of 5 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager
July 16, 2024, Item #6SECOND AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND STATEWIDE STRIPES, INC. P.O. BOX 600710 SAN DIEGO, CA 92160 This Second Amendment to Contract (the "Second Amendment") is made effective July 17, 2024, by and between the City of Poway, a municipal corporation (the "City") and Statewide Stripes, Inc. (the "Contractor") to extend the term of that certain City of Poway Unit Price Contract to the 2022-2023 Citywide Striping Project dated June 22, 2022 (the "Contract"). RECITALS A. The City and Contractor entered into the Contract for a term that began on June 22, 2022, and which was originally to expire on June 21, 2023. B. Under the conditions of the 2022-2023 Citywide Striping project Special Provisions, Section 2-15, Contract Length, the parties by mutual consent can extend the agreement by up to two (2) one-year periods. C. The City and Contractor entered into the First Amendment for a term that began -on April 5, 2023 and expires on June 30, 2024. D. The parties now wish to extend the term of the Contract to June 30, 2025. NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon, the parties agree to amend the Contract as follows: 3 of 5 1. For the period of July 17, 2024, through June 30, 2025, the title of the project shall be changed from the "2022-2023 Citywide Striping Project" to the "2024-2025 Citywide Striping Project," (the "2024-2025 Project"). Except for work to cure any defaults in work performed under the Contract during its initial term, all work to be performed between the effective date and expiration date of this Contract extension shall be for the 2024-2025 Project. 2. The Construction Contract for the 2024-2025 Project, attached to this Extension as Attachment 1, shall apply to all work performed for the 2024-2025 Project. 3. The Bonds for Material and Labor and for Faithful Performance, attached to this Extension as Attachments 2 and 3, respectively, shall apply to all work performed for the 2024-2025 Project. 4. The Guaranty for the 2024-2025 Project, attached to this Extension as Attachment 4, shall apply to all work performed for the 2024-2025 Project. 5. The Worker's Compensation Insurance Certificate dated _____ , attached to this Extension as Attachment 5, shall apply to all work performed for the 2024-2025 Project. ATTACHMENT A
July 16, 2024, Item #6Second Amendment Statewide Stripes, Inc. Page 2 6. The Unit Price Proposal for the 2024-2025 Project, together with the Bid Schedule, collectively attached to this Extension as Attachment 6, shall apply to all work performed for the 2024-2025 Project. 7. The List of Subcontractors for the 2024-2025 Project, attached to this Extension as Attachment 7, shall apply to all work performed for the 2024-2025 Project. 8. The Worker Classifications for the 2024-2025 Project, attached to this Extension as Attachment 8, shall apply to all work performed for the 2024-2025 Project. 9. The Non-Collusion Affidavit for the 2024-2025 Project, attached to this Extension as Attachment 9, shall apply to all work performed for the 2024-2025 Project. 10. The Project Map and additional details for the 2024-2025 Project, attached to this Extension as Attachment 10, shall apply to all work performed for the 2024-2025 Project. 11. The Addendum to Section 4-4 attached to this Extension as Attachment 11, shall apply to all work performed for the 2024-2025 Project. Except as otherwise expressly provided above, all the provisions of the Contract between the City of Poway and Statewide Stripes, Inc., effective July 17, 2024, as extended by the second amendment, shall remain in full force and effect. IN WITNESS WHEREOF the parties have caused the Contract to be executed as follows: BY: DATED Jason McElveny SecretaryNice President Statewide Stripes, Inc. BY: DATED Chris Hazeltine City Manager City of Poway ATTEST: DATED Carrie Gallagher City Clerk City of Poway 4 of 5
July 16, 2024, Item #61,700 850 0 1.700 3,400 --5 of 5 5.100 Feet ATTACHMENT B N A ZONE 7 OVERLAY PROJECT MAP