CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
June 18, 2024
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER:
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL:
Present: Brian Pepin, Peter De Hoff, Anita Edmondson, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT:
Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; Deputy City Clerk Ellis Webster; Director of Development Services Julie Procopio; Interim Director of Finance Brad Rosen; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Claudia Delgado, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.)
Mayor Vaus opened the meeting by introducing new Director of Development Services, Julie Procopio.
PLEDGE OF ALLEGIANCE:
Deputy Mayor Frank led the Pledge of Allegiance.
MOMENT OF SILENCE:
Mayor Vaus led a moment of silence.
PRESENTATIONS:
None.
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City of Poway -Minutes -June 18, 2024
PUBLIC COMMENT:
None.
CONSENT CALENDAR:
Motioned by Mayor Vaus, seconded by Councilmember De Hoff to approve Consent Calendar Items 1 through 10. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Pepin, De Hoff, Edmondson, Frank, Vaus
None
Abstained: None
Absent: None
Disqualified: None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the May 7, 2024 Regular City Council Meeting Minutes
3. Award of Contract to J.J. Kane Associates, Inc., DBA Ken Porter Auctions for Auction Services; RFP No. 24-023
4. November 5, 2024 General Municipal Election
5. Resolution No. 24-035 Authorizing the Acceptance of the 2023 Urban Area Security Initiative Grant Program Funds
6. Award of Contract to Horizon Mechanical Contractors of California, for the Pool Circulation Pump Replacement Project, Bid No. 24-005, and Determination the Project is Categorically Exempt from the California Environmental Quality Act
7. Rejection of Received Bid for the Fiscal Year 2023-24 Water Valve Replacement Project, Bid No. 24-008, and Direction to Staff to Re-Scope and Re-Advertise the Project
8. Approval of Consultant Agreements with D-Max Engineering, Inc., and Mikhail Ogawa Engineering Inc. for As-Needed Storm Water Engineering Services
9. Award of Contract to HMS Construction, Inc., for the Midland Road Safety Improvements Project, Bid No. 24-004, and Determination the Project is Categorically Exempt from the California Environmental Quality Act
10. Approval of Agreement with Corodata Records Management, Inc. for Professional Records Storage and Management Services
ORDINANCES FOR INTRODUCTION:
None.
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City of Poway -Minutes -June 18, 2024
PUBLIC HEARINGS:
11. Tentative Tract Map (TTM) 24-0001; a Request for Approval of the First One-Year Time Extension for a Previously Approved Subdivision (TTM 22-001) Mayor Vaus opened the Public Hearing at 7:03 p.m.
Senior Planner Hector Salgado presented the item along with a PowerPoint presentation. He noted City Council had previously approved Tentative Tract Map (TTM) 22-001 for two-years with up to five one-year time extensions per the Poway Municipal Code (PMC). He stated, TTM 24-0001 is a request for the first one-year time extension of TTM 22-001 and provided slides showing the project site location including two commercial office buildings and parking lot. He added the site is located within the Commercial Office (CO) Zone and is currently leased for commercial and medical uses.
Mr. Salgado explained the existing office buildings will be converted into 19 commercial condominium units for the purpose of selling the office condominiums individually rather than selling the entire property. No changes are proposed with the time extension, and all original conditions of approval remain in full force and effect.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7:06 p.m.
Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to adopt Resolution No. 24-036 entitled "A Resolution of The City Council of The City of Poway, California, Approving Tentative Tract Map 24-0001; The First Time Extension of The Approval for Tentative Tract Map 22-001, Assessor's Parcel Number 275-461-12." Motion carried unanimously.
12. Proposed Fiscal Year 2024-25 Operating Budget & Capital Improvement Program Mayor Vaus opened the Public Hearing at 7:06 p.m.
Temporary Finance Manager Tim McDermott and Principal Civil Engineer Alex Ubaldo presented the item along with a PowerPoint presentation.
Mr. McDermott provided an overview of the City's proposed operating budget, citing operating expenditures by fund. He discussed the General Fund, including revenues and expenditures, and outlined benefits realized from prior budget decisions, impacts to the budget including inflation, and a challenging labor market.
He discussed proposed new programs and expenditure requests and provided additional information on maintaining staffing levels for the next fiscal year. He noted the proposed budget includes salary range adjustments to bring current positions to the median level within the San Diego market of comparable cities and positions. 4 of6 October 1, 2024, Item #2
City of Poway -Minutes -June 18, 2024
Mr. McDermott detailed the City's reserve balances, noting they provide resources for future projects and unforeseen needs. He then provided an update on the City's Water and Wastewater Funds, including revenues, expenditures, projected cost increases, and fund balances.
Principal Civil Engineer Alex Ubaldo discussed how the Capital Improvement Plan (CIP) is critical to maintaining and improving the quality of Poway's public infrastructure. CIP projects are focused on improving critical public infrastructure such as parks, streets, sidewalks, drainage, sewers, and renovating facilities and making necessary repairs throughout the City.
Mr. Ubaldo discussed the FY 2024-25 CIP Program which includes 76 total active and proposed projects with a total appropriation of $85.69 million. He noted an overall increase in project costs, explaining the Construction Cost Indexes (both national and in California) continue to rise while the average number of project bidders declines.
Mr. McDermott then outlined the work of the Budget Review Committee and their contributions in developing the proposed 2024-2025 operating budget.
Public Comment:
Chris Pikus, Budget Review Committee Chair, provided a brief summary of the Budget Review Committee process and observations for the FY 2024-25 budget.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7:52 p.m.
Council discussion ensued. Council responded positively to the proposed salary adjustments and how salary increases will allow the City to retain its current employees and hire more competitively for open positions. Council highlighted the importance of investing in new projects, programs, and Citywide improvements outlined in the CIP. Council commented on the City's history of fiscal responsibility and noted its reserve fund balance and lower tax rates.
In addition, they discussed the role of the BRC and thanked them for their time and input.
Motioned by Deputy Mayor Frank, seconded by Councilmember Edmondson to adopt Resolution No. 24-037 entitled "A Resolution of The City Council of The City of Poway, California, Approving Changes to The City of Poway Position Classification Plan, The City of Poway Management/Confidential Salary Schedule, The City of Poway Non- Safety Salary Schedule, The City of Poway Firefighters' Association Salary Schedule and The Part-Time Temporary/Seasonal Wage Schedule"; adopt Resolution No. 24-038 entitled "A Resolution of The City Council, Housing Authority and Successor Agency to The Poway Redevelopment Agency of The City of Poway, California, Approving and Adopting the Annual Operating Budget and Capital Improvement Program for Fiscal Year 2024-25 and Appropriating Funds"; adopt Resolution No. 24-039 entitled "A Resolution of The City Council of The City of Poway, California, Adopting an Appropriations Limit for Fiscal Year Ending June 30, 2025"; and to receive the Budget Review Committee report with recommendations. Motion carried unanimously.
STAFF REPORTS:
None.
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WORKSHOPS:
None.
COUNCIL-INITIATED ITEMS:
None.
CITY MANAGER ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d))
Councilmember De Hoff discussed the importance of early fire detection and reporting, and stated fire safety is a community responsibility.
Deputy Mayor Frank highlighted Poway's upcoming Independence Day festivities including its two firework shows, the Old Fashioned Fourth of July Celebration at Old Poway Park, and the 4th of July Veterans Park Ceremony.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) None.
CLOSED SESSION:
None.
ADJOURNMENT:
The meeting was adjourned at 8:10 p.m.
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Carrie Gallagher, CMC
City Clerk
City of Poway, California
October 1, 2024, Item #2