November 19, 2024, Item #9
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
November 19, 2024
Honorable Mayor and Members of the City Council
Julie Procopio, Director of Development Services''i
Douglas Nguyen, Assistant Engineerl)N
858-668-4605, [email protected]
CITY COUNCIL
Approval of Consultant Agreement with Hoch Consulting to provide design services for the Annual Sewer Line Repair/Replacement & Manhole Rehabilitation Project; RFP No. 25-005
This action will award a Consultant Agreement to Hoch Consulting to provide design services for the Annual Sewer Line Repair/Replacement & Manhole Rehabilitation Project.
Recommended Action:
It is recommended the City Council approve the Consultant Agreement (Attachment A) with Hoch Consulting, in the amount of $204,529.05, for the Annual Sewer Line Repair/Replacement & Manhole Rehabilitation Project per the outlined terms of the agreement and authorize the City Manager to execute the necessary documents.
Discussion:
In 2013, the City of Poway updated the City's Sanitary Sewer Master Plan ("Master Plan") to reflect growth in the City's development, modifications to the wastewater system and ongoing water conservation efforts. The objectives of the Master Plan were to evaluate the capacity of Poway's conveyance system, provide a general assessment of the condition of the existing sewer collection system and develop a recommended comprehensive Capital Improvement Program. While substantial progress has been made to complete identified projects, ongoing sewer line replacement and manhole rehabilitation projects remain to be completed.
The City's Public Works Department has identified and prioritized assets for sewer line and manhole repairs. The highest priority locations are:
• Replacement of 340 feet of 8" vitrified clay pipe (VCP) sewer mainline and several sewer laterals along Saint Andrews Drive between Starmount Way and Burning Hills Drive. • Repair near 13500 Pomerado Road in the VCP sewer line approximately 20 feet from the 1 of 22
November 19, 2024, Item #9
upstream
manhole.
•
Repair
of
an
8"
pipeline
along
Somerset
Road.
•
Rehabilitation
of
approximately
130
manholes
identified
Citywide.
On
September
17,
2024,
the
Development
Services
Department
issued
a
Request
for
Proposal
(RFP
No.
25-005)
to
assess
the
conditions
and
design
the
repair,
replacement
and
rehabilitation
of
the
sewer
lines
and
manholes
identified
above.
The
City
received
proposals
from
two
consulting
firms.
After
evaluating
and
scoring
the
proposals,
staff
concluded
Hoch
Consulting
is
the
most
qualified
consultant
for
this
project.
The
consultants
were
evaluated
and
ranked
based
on
their
qualifications,
experiences,
and
past
performances
on
similar
projects.
Hoch
Consulting
is
familiar
with
this
type
of
work
and
presented
a
team
with
specific
experience
in
sewer
line
and
manhole
assessment,
design,
rehabilitation
and
replacement
projects.
Hoch
also
provided
the
best
value
to
the
City
and
negotiated
a
price
that
is
fair
and
reasonable.
The
project
scope
includes
surveying
the
reaches
requiring
open-cut
trenching
for
pipeline
replacement,
conducting
manhole
inspections
using
CCTV
technology,
preparation
of
design
plans
,
technical
specifications
and
cost
estimates
and
coordination
with
utility
companies
.
Environmental
Review:
This
action
to
approve
the
consultant
agreement
is
not
a
"Project"
as
defined
under
Section
15378
of
the
California
Environmental
Quality
Act
(CEQA)
State
Guidelines;
therefore,
pursuant
to
the
CEQA
State
Guidelines
Section
15060(c)(3)
no
environmental
review
is
required.
Fiscal
Impact:
There
is
sufficient
funding
available
in
the
Annual
Sewer
Line
Repair
&
Replacement
project
(SW001)
and
Annual
Sewer
Manhole
Rehabilitation
project
(SW002)
to
fund
this
request
at
the
noted
level.
The
consultant's
fee
will
be
based
on
the
scope
of
work
as
outlined
in
the
Consultant
Agreement
and
the
not-to-exceed
fee
of
$204,529.05.
Public
Notification:
None. Attachments: A.
Consultant
Agreement
Reviewed/Approved
By:
Assistant
City
Manager
2 of22
Reviewed
By:
Alan
Fenstermacher
City
Attorney
Chris
Hazeltine
City
Manager
November 19, 2024, Item #9
City
of
Poway
STANDARD
AGREEMENT
FOR
SERVICES
This
Agreement,
entered
into
this
20 th
day
of
November,
2024,
by
and
between
the
CITY
OF
POWAY
(hereinafter
referred
to
as
"City")
and
HOCH
CONSUL
TING,
APC
(hereinafter
referred
to
as
"Consultant").
RECITALS
WHEREAS,
City
desires
to
obtain
the
services
of
a
private
consultant
to
perform
design
services
for
the
Annual
Sewer
Line
Repair/Replacement
&
Manhole
Rehabilitation
Project
(Project);
WHEREAS,
Consultant
is
an
engineering
design
consultant
and
has represented
that
Consultant
possesses
the
necessary
qualifications
to
provide
such
services;
and
WHEREAS,
City
has
authorized
the
preparation
of
an
agreement
to
retain
the
services
of
Consultant
as
hereinafter
set
forth.
NOW,
THEREFORE,
IT
IS
MUTUALLY
AGREED
THAT
CITY
DOES
HEREBY
RETAIN
CONSUL
TANT
ON
THE
FOLLOWING
TERMS
AND
CONDITIONS:
1. Scope
of
Services.
Consultant
shall
provide
services
as
described
in
Exhibit
"A"
entitled
"Special
Provisions"
attached
hereto
and
made
a
part
hereof.
2. Compensation
and
Reimbursement.
City
shall
compensate
. and
reimburse
Consultant
as
provided
in
• Exhibit
"A"
entitled
"Special
Provisions"
attached
hereto
and
made
a
part
hereof.
3. Term
of
Agreement.
The
term
of
this
Agreement
shall
be
as
described
on
Exhibit
"A"
entitled
"Special
Provisions"
attached
hereto
and
made
a
part
hereof.
4. Termination. This
Agreement
may
be
terminated
with
or
without
cause
by
City.
Termination
without
cause
shall
be
effective
only
upon
60-day
written
notice
to
Consultant.
During
said
60-
day
period
Consultant
shall
perform
all
consulting
services
in
accordance
with
this
Agreement.
This
Agreement
may
be
terminated
by
City
for
cause
in
the
event
of
a
material
breach
of
this
Agreement,
misrepresentation
by
Consultant
in
connection
with
the
formation
of
this
Agreement
or
the
performance
of
services,
or
the
failure
to
perform
services
as
directed
by
City.
Termination
for
cause
shall
be
effected
by
delivery
of
written
notice
of
termination
to
Consultant.
Such
termination
shall
be
effective
upon
delivery
of
said
notice.
3 of22
ATTACHMENT
A
November 19, 2024, Item #9
5. Confidential
Relationship.
City
may
from
time
to
time
communicate
to
Consultant
certain
information
to
enable
Consultant
to
effectively
perform
the
services.
Consultant
shall
treat
all
such
information
as
confidential,
whether
or
not
so
identified,
and
shall
not
disclose
any
part
thereof
without
the
prior
written
consent
of
the
City.
Consultant
shall
limit
the
use
and
circulation
of
such
information,
even
within
its
own
organization,
to
the
extent
necessary
to
perform
the
services.
The
foregoing
obligation
of
this
Paragraph
5,
however,
shall
not
apply
to
any
part
of
the
information
that
(i)
has
been
disclosed
in
publicly
available
sources
of
information;
(ii)
is,
through
no
fault
of
Consultant,
hereafter
disclosed
in
publicly
available
sources
of
information;
(iii)
is
now
in
the
possession
of
Consultant
without
any
obligation
of
confidentiality;
or
(iv)
has
been
or
is
hereafter
rightfully
disclosed
to
Consultant
by
a
third
party,
but
only
to
the
extent
that
the
use
or
disclosure
thereof
has
been
or
is
rightfully
authorized
by
that
third
party.
Consultant
shall
not
disclose
any
reports,
recommendations,
conclusions
or
other
results
of
the
services
or
the
existence
of
the
subject
matter
of
this
contract
without
the
prior
written
consent
of
the
City.
In
its
performance
hereunder,
Consultant
shall
comply
with
all
legal
obligations
it
may
now
or
hereafter
have
respecting
the
information
or
other
property
of
any
other
person,
firm
or
corporation
.
6. Office
Space
and
Clerical
Support.
Consultant
shall
provide
its
own
office
space
and
clerical
support
at
its
sole
cost
and
expense.
7. Covenant
Against
Contingent
Fees.
Consultant
declares
that
it has
not
employed
or
retained
any
company
or
person,
other
than
a
bona
fide
employee
working
for
Consultant,
to
solicit
or
secure
this
Agreement,
that
it
has
not
paid
or
agreed
to
pay
any
company
or
person,
other
than
a
bona
fide
employee,
any
fee,
commission,
percentage,
brokerage
fee,
gift
or
any
other
consideration,
contingent
upon
or
resulting
from
the
award
or
making
of
the
Agreement. For
breach
of
violation
of
this
warranty,
City
shall
have
the
right
to
annul
this
Agreement
without
liability,
or,
at
its
sole
discretion,
to
deduct
from
the
Agreement
price
or
consideration,
or
otherwise
recover
the
full
amount
of
such
fee,
commission,
percentage,
brokerage
fee,
gift
or
contingent fee.
·
8. Ownership
of
Documents.
All
memoranda,
reports,
plans,
specifications,
maps
and
other
documents
prepared
or
obtained
under
the
terms
of
this
Agreement
shall
be
the
property
of
City
and
shall
be
delivered
to
City
by
Consultant
upon
demand.
9. Conflict
of
Interest
and
Political
Reform
Act Obligations.
During
the
term
of
this
Agreement
Consultant
shall
not
act
as
consultant
or
perform
services
of
any
kind
for
any
person
or
entity
whose
interests
conflict
in
any
way
with
those
of
the
City
of
Poway.
Consultant
shall
at
all
times
comply
with
the
terms
of
the
Political
Reform
Act
and
the
local
conflict
of
interest
code.
Consultant
shall
immediately
disqualify
itself
and
shall
not
use
its
official
position
to
influence
in
any
way
any
matter
coming
before
the
City
in
which
the
Consultant
has
a
financial
interest
as
defined
in
Government
Code
Section
87103.
Consultant
represents
that
it
has
no
knowledge
of
any
financial
interests
which
would
require
it
to
disqualify
itself
from
any
matter
on
which
it might
perform
services
for
the
City.
4 of
22 2
November 19, 2024, Item #9
"Consultant" means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
DISCLOSURE DETERMINATION:
[8] 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Julie Procopio, Director of Development Services
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three 5 of 22 3
November 19, 2024, Item #9
(3)
years
from
the
date
of
final
payment
under
this
Agreement,
for
inspection
by
City
and
copies
thereof
shall
be
furnished,
if requested.
12. Independent
Contractor.
At
all
times
during
the
term
of
this
Agreement,
Consultant
shall
be
an
independent
contractor
and
shall
not
be
an
employee
of
the
City
of
Poway.
City
shall
have
the
right
to
control
Consultant
only
insofar
as
the
results
of
Consultant's
services
rendered
pursuant
to
this
Agreement;
however,
City
shall
not
have
the
right
to
control
the
means
by
which
Consultant
accomplishes
such
services.
13. Licenses,
Permits,
Etc.
Consultant
represents
and
declares
to
City
that
it
has
all
licenses,
permits,
qualifications,
and
approvals
of
whatever
nature
that
are
legally
required
to
practice
its
profession.
Consultant
represents
and
warrants
to
City
that
Consultant
shall,
at
its
sole
cost
and
expense,
keep
in
effect
at
all
times
during
the
term
of
this
Agreement,
any
license,
permit,
or
approval
which
is
legally
required
for
Consultant
to
practice
its
profession.
14. Consultant's
Insurance.
Consultant
shall
provide
insurance
as
set
forth
in
Exhibit
"A"
entitled
"Special
Provisions"
attached
hereto
and
made
a
part
hereof.
15. Indemnification.
(a)
For
Claims
(as
defined
herein)
other
than
those
alleged
to
arise
from
Consultant's
negligent
performance
of
professional
services,
City
and its
respective
elected
and
appointed
boards,
officials,
officers,
agents,
employees
and
volunteers
(individually
and
collectively,
"lndemnitees")
shall
have
no
liability
to
Consultant
or
any
other
person
for,
and
Consultant
shall
indemnify,
protect
and
hold
harmless
lndemnitees
from
and
against,
any
and
all
liabilities,
claims,
actions,
causes
of
action,
proceedings,
suits,
damages
, judgments,
liens,
levies,
costs
and
expenses,
including
reasonable
attorneys'
fees
and
disbursements
(collectively
"Claims"),
which
lndemnitees
may
suffer
or
incur
or
to
which
lndemnitees
may
become
subject
by
reason
of
or
arising
out
of
any
injury
to
or
death
of
any
person(s),
damage
to
property,
loss
of
use
of
property,
economic
loss
or
otherwise
occurring
as
a
result
of
Consultant's
negligent
performance
under
this
Agreement,
or
by
the
negligent
or
willful
acts
or
omissions
of
Consultant,
its
agents,
officers,
directors,
sub-consultants
or
employees.
(b)
For
Claims
alleged
to
arise
from
Consultant's
negligent
performance
of
professional
services,
lndemnitees
shall
have
no
liability
to
Consultant
or
any
other
person
for,
and
Consultant
shall
indemnify
and
hold
harmless
lndemnitees
from
and
against,
any
and
all
Claims
that
lndemnitees
may
suffer
or
incur
or
to
which
lndemnitees
may
become
subject
by
reason
of
or
arising
out
of
any
injury
to
or
death
of
any
person(s),
damage
to
property,
loss
of
use
of
property,
economic
loss
or
otherwise
to
the
extent
occurring
as
a
result
of
Consultant's
negligent
performance
of
any
professional
services
under
this
Agreement,
or
by
the
negligent
or
willful
acts
or
omissions
of
Consultant,
its
agents
,
officers,
directors,
sub-consultants
or
employees,
committed
in
performing
any
of
professional
services
under
this
Agreement. For
Claims
alleged
to
arise
from
Consultant's
professional
services,
Consultant's
defense
obligation
to
lndemnitees
shall
include
only
the
reimbursement
of
reasonable
defense
costs
and
attorneys'
fees
to
the
extent
caused
by
Consultant's
negligence.
6 of
22 4
November 19, 2024, Item #9
(c)
The
foregoing
obligations
of
Consultant
shall
not
apply
to
the
extent
that
the
Claims
arise
from
the
sole
negligence
or
willful
misconduct
of
City
or
its
elected
and
appointed
boards,
officials,
officers,
agents,
employees
and
volunteers.
(d)
In
any
and
all
Claims
against
City
by
any
employees
of
the
Consultant,
anyone
directly
or
indirectly
employed
by
it
or
anyone
for
whose
acts
it
may
be
liable,
the
indemnification
obligation
under
this
Section
15 shall
not
be
limited
in
any
way
by
any
limitation
on
the
amount
or
type
of
damages,
compensation
or
benefits
payable
by
or
for
the
Consultant
under
worker's
compensation
acts,
disability
benefit
acts
or
other
employee
benefit acts.
(e)
Consultant
shall,
upon
receipt
of
written
notice
of
any
Claim
, promptly
take
all
action
necessary
to
make
a
claim
under
any
applicable
insurance
policy
or
policies
Consultant
is
carrying
and
maintaining;
however,
if
Consultant
fails
to
take
such
action
as
is
necessary
to
make
a
claim
under
any
such
insurance
policy,
Consultant
shall
reimburse
City
for
any
and
all
costs,
charges,
expenses,
damages
and
liabilities
incurred
by
City
in
making
any
claim
on
behalf
of
Consultant
under
any
insurance
policy
or
policies
required
pursuant
to
this
Agreement.
(f)
The
obligations
described
in
Section
15(a)
through
(e)
above
shall
not
be
construed
to
negate,
abridge
or
otherwise
reduce
any
other
right
or
obligation
of
indemnity
which
would
otherwise
exist
as
to
any
party
or
person
indemnified
pursuant
to
this
Section
15. (g)
The
rights
and
obligations
of
the
parties
described
in
this
Section
15 shall
survive
the
termination
of
this
Agreement.
16. Assumption
of
Risk.
Except
for
injuries
to
persons
caused
by
the
willful
misconduct
of
any
lndemnitee
and
not
covered
by
insurance
maintained,
or
required
by
this
Agreement
to
be
maintained
, by
Consultant:
(a)
Consultant
hereby
assumes
the
risk
of
any
and
all
injury
and
damage
to
the
personnel
(including
death)
and
property
of
Consultant
that
occurs
in
the
course
of,
or
in
connection
with,
the
performance
of
Consultant's
obligations
under
this
Agreement,
including
but
not
limited
to
Consultant's
Scope
of
Services;
and
(b)
it
is
hereby
agreed
that
the
lndemnitees
are
not
to
be
liable
for
injury
or
damage
which
may
be
sustained
by
the
person,
goods
or
property
of
Consultant
or
its
employees
in
connection
with
Consultant's
performance
its
obligations
under
this
Agreement,
including
but
not limited
to
Consultant's
Scope
of
Services.
17. Consultant
Not
an
Agent.
Except
as
City
may
specify
in
writing,
Consultant
shall
have
no
authority,
expressed
or
implied,
to
act
on
behalf
of
City
in
any
capacity
whatsoever
as
an
agent.
Consultant
shall
have
no
authority,
expressed
or
implied,
pursuant
to
this
Agreement
to
bind
City
to
any
obligation whatsoever.
18. Personnel. Consultant
shall
assign
qualified
and
certified
personnel
to
perform
requested
services.
The
City
shall
have
the
right
to
review
and
disapprove
personnel
for
assignment
to
Poway
projects.
City
shall
have
the
unrestricted
right
to
order
the
removal
of
any
person(s)
assigned
by
Consultant
by
giving
oral
or
written
notice
to
Consultant
to
such
effect.
7 of
22 5
November 19, 2024, Item #9
Consultant's
personnel
shall
at
all
times
comply
with
City's
drug
and
alcohol
policies
then
in
effect.
19. Notices. Notices
shall
be
given
as
described
on
Exhibit
"A"
entitled
"Special
Provisions"
attached
hereto
and
made
a
part
hereof
.
20. Governing
Law,
Forum
Selection
and
Attorneys'
Fees.
This
Agreement
shall
be
governed
by,
and
construed
in
accordance
with,
the
laws
of
the
State
of
California.
Each
party
to
this
Agreement
consents
to
personal
jurisdiction
in
San
Diego
County,
California,
and
hereby
authorizes
and
accepts
service
of
process
sufficient
for
personal
jurisdiction
by
first
class
mail,
registered
or
certified,
postage
prepaid,
to
its
address
for
giving
notice
as
set
forth
in
Exhibit
"A"
hereto.
Any
action
to
enforce
or
interpret
the
terms
or
conditions
of
this
Agreement
shall
be
brought
in
the
Superior
Court
in
San
Diego
County,
Central
Division,
unless
the
parties
mutually
agree
to
submit
their
dispute
to
arbitration.
Consultant
hereby
waives
any
right
to
remove
any
such
action
from
San
Diego
County
as
is
otherwise
permitted
by
California
Code
of
Civil
Procedure
section
394.
The
prevailing
party
in
any
such
action
or
proceeding
shall
be
entitled
to
recover
all
of
its
reasonable
litigation
expenses,
including
its
expert
fees,
attorneys'
fees,
courts
costs,
arbitration
costs,
and
any
other
fees.
Notwithstanding
the
foregoing,
in
the
event
that
the
subject
of
such
an
action
is
compensation
claimed
by
Consultant
in
the
event
of
termination,
Consultant's
damages
shall
be
limited
to
compensation
for
the
60-day
period
for
which
Consultant
would
have
been
entitled
to
receive
compensation
if terminated
without
cause,
and
neither
party
shall
be
entitled
to
recover
their
litigation
expenses.
21. Gender. Whether referred
to
in
the
masculine,
feminine,
or
as
"it,"
"Consultant"
shall
mean
the
individual
or
corporate
consultant
and
any
and
all
employees
of
consultant
providing
services
hereunder. 22.
Counterparts. This
Agreement
(and
any
amendments)
may
be
executed
in
multiple
counterparts,
each
of
which
shall
be
deemed
an
original,
but
all
of
which,
together,
shall
constitute
one
and
the
same
instrument.
Documents
delivered
by
telephonic
facsimile
transmission
shall
be
valid
and
binding
.
23. Entire
Agreement.
This
Agreement
shall
constitute
the
entire
understanding
between
Consultant
and
City
relating
to
the
terms
and
conditions
of
the
services
to
be
performed
by
Consultant.
No
agreements,
representations
or
promises
made
by
either
party,
whether
oral
or
in
writing,
shall
be
of
any
force
or
effect
unless
it is
in
writing
and
executed
by
the
party
to
be
bound
thereby.
24. Certification
and
Indemnification
Regarding
Public
Employees'
Retirement
Law/Pension
Reform
Act
of
2013.
Contractor
hereby
certifies
that
all
persons
providing
services
to
City
by
Contractor
are
not
current
members
of
the
California
Public
Employees'
Retirement
System
(CalPERS)
and
shall
not
become
members
of
CalPERS
while
providing
services
to
City.
8 of
22 6
November 19, 2024, Item #9
Contractor
further
provides
that
in
the
event
Contractor
assigns
a
retired
annuitant
receiving
a
pension
benefit
from
CalPERS
to
perform
services
for
City,
the
retired
annuitant
is
in
full
compliance
with
Government
Code
section
7522.56.
A
copy
of
Government
Code
section
7522.56
is
attached
hereto
as
Exhibit
"B."
Further,
Contractor
hereby
fully
and
unconditionally
indemnifies
City
from
all
penalties,
fees,
employer
and
employee
contributions,
or
any
other
assessments
imposed
by
CalPERS
in
the
event
CalPERS
determines
the
person
assigned
by
Contractor
to
provide
services
to
City
has
been
misclassified.
25. Severability.
If
any
provision
of
this
Agreement
is
determined
by
any
court
of
competent
jurisdiction
or
arbitrator
to
be
invalid,
illegal,
or
unenforceable
to
any
extent,
that
provision
shall,
if possible,
be
construed
as
though
more
narrowly
drawn,
if
a
narrower
construction
would
avoid
such
invalidity,
illegality,
or
unenforceability
or,
if
that
is
not
possible,
such
provision
shall,
to
the
extent
of
such
invalidity,
illegality,
or
unenforceability,
be
severed,
and
the
remaining
provisions
of
this
Agreement
shall
remain
in
effect.
(Remainder
of
page
intentionally
left
blank)
9 of
22 7
November 19, 2024, Item #9
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.
CITY OF POWAY
By: __________ _
Chris Hazeltine, City Manager
Date: ___________ _
ATTEST:
Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:
By: ____________ _
Alan Fenstermacher, City Attorney
10 of 22
HOCH CONSUL TING, APC
8 By: ____________ _
Adam Hoch, P.E., QSD, President
Date: ___________ _
November 19, 2024, Item #9
"SPECIAL PROV/SIONSn
EXHIBIT "A"
A. Scope of Services.
Consultant agrees to perform consulting services as required by City, which shall consist of the design services further described in the Scope of Services submitted with the proposals, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.
B. Compensation and Reimbursement.
City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposals, which are included in this document as Attachment 2. Total fee is not to exceed Two Hundred Four Thousand Five Hundred Twenty-Nine and Five Cents ($204,529.05).
Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall commence and be effective as of November 20, 2024 ("Effective Date"), and shall automatically terminate upon completion of the Project, as determined by the City in its sole discretion, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." Upon the termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.
D. Consultant's Insurance.
1. Coverages:
Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the 11 of 22 1
November 19, 2024, Item #9
following
coverages:
General
Liability
$1,000,000
Bodily
Injury
and
Property
Damage
combined
each
occurrence
and
$2,000,000
aggregate.
(b)
Automobile
Liability,
including
owned,
hired,
and
non-owned
vehicles:
$1,000,000
combined
single
limit.
(c)
Consultant
shall
obtain
and
maintain,
during
the
life
of
the
Agreement,
a
policy
of
Professional
Errors
and
Omissions
Liability
Insurance
with
policy
limits
of
not
less
than
$1,000,000
combined
single
limits,
per
claim
and
annual
aggregate.
(d)
Workers'
Compensation
insurance
in
statutory
amount.
All
of
the
endorsements
which
are
required
above
shall
be
obtained
for
the
policy
of
Workers'
Compensation
insurance. 2.
Endorsements: Endorsements
shall
be
obtained
so
that
each
policy
contains
the
following
three
provisions:
(a)
Additional
Insured.
(Not
required
for
Professional
Errors
and
Omissions
Liability
Insurance
or
Workers'
Compensation.)
"City
of
Poway
and
its
elected
and
appointed
boards,
officers,
agents,
and
employees
are
additional
insureds
with
respect
to
this
subject
project
and
contract
with
City."
(b)
Notice.
"Said
policy
shall
not
terminate,
nor
shall
it
be
canceled,
until
thirty
(30)
days
after
written
notice
is
given
to
City."
(c)
Primary
Coverage.
"The
policy
provides
primary
coverage
to
City
and its
elected
and
appointed
boards,
officers,
agents,
and
employees.
It
is
not
secondary
or
in
any
way
subordinate
to
any
other
insurance
or
coverage
maintained
by
City."
3. Insurance
Certificates:
Consultant
shall
provide
City
certificates
of
insurance
showing
the
insurance
coverages
described
in
the
paragraphs
above,
in
a
form
and
content
approved
by
City,
prior
to
beginning
work
under
this
Agreement.
E.
Notices. All
notices,
billings
and
payments
hereunder
shall
be
in
writing
and
sent
to
the
following
addresses:
To
City:
To
Consultant:
12 of
22 2
City
of
Poway
-
Development
Services
13325
Civic
Center
Drive
Poway,
CA
92064
Hoch
Consulting,
APC
804
Pier
View
Way
100
Oceanside,
CA
92054
November 19, 2024, Item #9
Attachment
1 TAB
7 SCOPE
OF
WORK
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Hoch
Consulting
(Hoch
or
HC)
has
included
a
detailed
scope
of
work
that
will
accomplish
our
proposed
approach
based
on
what
our
team
believes
will
be
of
best
value
to
the
City
and
its
joint
partners,
your
capital
budgets,
and
your
ratepayers
.
TASK
1 -SURVEYING
Hoch
and
our
teaming
partner
Masson
and
Associates
will
provide
ground-based
topographic
surveying
for
the
reaches
that
will
require
open
cut
trenching
for
pipeline
replacement.
Surveying
will
be
performed
by
traditional
field
survey
methods
including
the
collection
of
existing
sewer
manhole
depths
(through
dipping)
and
rim
elevations,
roadway
cross-sections,
curb
elevations,
and
visible
utility
features
within
the
project
area
. The
survey
will
also
plot
the
record
centerline
and
right-of-way
. Base
mapping
will
be
at
1"=20'
scale
with
1-ft
contours
.
ASSUMPTIONS
•
Scoped
survey
is
limited
to
the
sewer
mains
identified
in
the
RFP
as
needing
replacement
along
Saint
Andrews
Drive,
Pomerado
Road,
and
Somerset
Road
.
TASK
2 -
CONDITION
ASSESSMENT
Manholes Hoch
and
our
teaming
partner
Downstream
Services
will
utilize
CCTV
sewer
inspection
technologies
to
inspect
approximately
130
manholes
to
a
NASSCO
MACP
Level
2 standard.
We
propose
to
use
the
RinnoVison
RV-PRO
360
.
The
CCTV
files
will
be
provided
to
the
City
of
Poway
for
review
during
the
design
process
.
Hoch
and
our
team
will
lead
the
coordination
and
permitting
efforts
with
the
City.
Upon
completion
of
the
field
inspection
of
the
manholes,
Hoch
Consulting
will
review
the
inspection
data,
reports,
and
findings
and
perform
QAQC.
Hoch
will
perform
assessments
of
the
manhole
conditions
and
evaluate
and
develop
recommendations
for
appropriate
renewal
projects
and/or
O&M
actions
. The
recommendations
will
be
included
as
part
of
the
preliminary
design
TM.
DELI
VEl~AB
LES
•
Permit
applications
to
the
City
of
Poway.
•
Manhole
inspection
reports
in
accordance
with
NASSCO
MACP
and
digital
data
files.
ASS
UMPT
IONS
•
Traffic
control
will
be
per
City
standards
.
•
Permit
fees,
if
required,
will
be
paid
by
the
City
.
•
City
of
Poway
to
provide
available
sewer
flow
data
for
the
Manhole
Rehabilitation
locations.
•
The
following
items/activities
are
excluded:
•
Flow
diversion,
bypass
pumping
and
operating
pump
stations.
•
Excavation
of
any
kind
•
Permit
fees,
licenses
, and
performance
bonds
•
Pipe
cleaning
•
City
will'
provide
access
to
easements,
locked
gates,
etc.
•
Our
proposal
assumes
property
owner
coordination
and
vegetation
clearing,
if required,
will
be
by
the
City.
•
If necessary,
City
will
provide
mobile
means
of
providing
water,
such
as
mobile
meter
or
fire
hydrant
hookup.
•
All
inspections
will
be
completed
in
one,
continuous
mobilization
which
is
anticipated
to
last
8 workdays
total.
•
Post-processing
of
field
inspection
data
takes
4-6
weeks
after
completion
of
the
fieldwork
before
draft
inspection
reports
and
data
files
are
submitted.
TASK
3 -
PREPARATION
OF
PRELIMINARY
&
FINAL
DESIGN
PACKAGES
TASK
3.1 -
PRELIMINARY
DESIGN
Hoch
will
perform
a
detailed
review
of
the
Master
Plan
condition
assessment,
the
City's
prioritized
project
list,
and
City-provided
CCTV
inspection
videos.
We
will
develop
a
log
of
defects
including
but
not
limited
to
the
mainline
and
lateral
connections
to
the
mainline
as
discussed
in
the
Condition
Assessment
Section.
This
analysis
will
validate
preliminary
recommendations
for
sewer
rehabilitation
.
Baseline
Research
Hoch
will
review
all
planning
work
completed
to
date,
perform
site
visits,
and
engage
with
City
Engineering
and
O&M
staff.
The
goal
is
to
confirm
all
information
and
establish
a
comprehensive
approach
to
the
preliminary
design
that
leverages
previous
planning
work
and
integrates
any
new
assessments
. Key
data,
such
as
diurnal
flow
information
(average
daily
dry
flow
and
peak
wet
flow),
will
be
requested
from
the
City
to
develop
accurate
construction
parameters
for
shutdowns
and
bypasses.
HOCt!3(€Jfl~Tli\JG
I
De
sign
Serv
ices
ro
r the
Art
nua
l Sew
er
Li11
e
l<ep;;i
rmc
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11cnt r,
M
Jnl1
ole
Rel1alli
lilJl
ion
15 November 19, 2024, Item #9
ASSUMPTIONS
• City will provide up-to-date planning documents,
diurnal flow data, and access to O&M staff.
• Existing planning work and data are sufficient for
preliminary design without the need for new survey
data.
DELIVERABLES:
• Confirmation of the preliminary design approach
through consultation with City staff.
• A summary document outlining key data findings,
project scope confirmation, and design parameters
based on the available flow data.
Preliminary Condition Assessment Review
Hoch will analyze the condition of the sewer infrastructure to identify any defects. This includes cataloging lateral defects su·ch as protruding laterals, roots, and damaged • break-ins, and evaluating the severity of offset joints, considering both the size and orientation. Structural and operational defects, like broken pipes or obstructions
(mineral deposits, infiltration), will also be documented to determine the appropriate rehabilitation methods.
ASSUMPTIONS
• CCTV inspection videos provided by the City will offer clear visual data for defect assessment.
• Minor defects that can be managed without additional
repairs (e.g., less than one inch offset) will be documented but not prioritized for significant intervention.
DELIVERABLES
• A comprehensive log of all lateral defects, offset joints, and structural or operational issues requiring attention. • Preliminary recommendations for repair or
rehabilitation methods for each defect type, with
detailed notes on severity and potential solutions.
Identification of Constraints
Hoch will identify any constraints affecting the rehabilitation process, including access issues, special construction
requirements, and permitting needs. All sewer facilities to be included in the project will be confirmed to be within appropriate rights-of-way or utility easements, and any obstacles, such as difficult access to certain manholes, will be documented.
ASSUMPTIONS
• City will provide existing right-of-way maps, easement documentation, and records of any known access
issues.
• Utility research and potholing locations will be
coordinated with the partner AirX Utility Surveyors.
DELIVERABLES:
• A constraints report detailing access issues, necessary traffic control measures, and anticipated permitting
requirements.
• A list of potholing locations required for point repairs or pipeline replacement, with a summary of any access
challenges.
Development of Conceptual Project Plans
Plans of pipelines and manholes will be developed to
facilitate detailed planning. This will include mapping any required shutdowns, bypassing, or nighttime work
considerations.
ASSUMPTIONS
• Existing as-built drawings will serve as the primary
base layer for developing project plans. Open trench
sewer repair and replacement segments will have
detailed filed survey as described in Task 1.
• Access to sensitive areas will be coordinated effectively, with no need for right-of-way acquisition.
DELIVERABLES
• A conceptual plan for all open-trench sewer repair/
replacement segments, including integration with 50%
design drawings.
• A summary of access strategies for difficult-to-reach manholes and alignment with any external agency
requirements.
Agency Coordination
Hoch will facilitate coordination with all necessary agencies to review the project, gather input, and define necessary permits and approvals. Traffic control requirements, special construction areas, and community impact assessments
will be addressed as part of this task.
ASSUMPTIONS
• Agency representatives will be available for meetings and will provide timely feedback on coordination
requirements.
• City staff will support attendance and engagement in
these meetings.
DELIVERABLES
• Documentation of coordination efforts, including
meeting notes, permit and approval requirements,
and traffic control strategies.
HOC1"4(8fJ~TING I Design Services ior the Annual Sewer Line Repair/Replacement & Manhole RehiJIJilitiltion IG November 19, 2024, Item #9
• A consolidated report on agency feedback and how it TASK 3.2 -FINAL DESIGN PLANS AND has been integrated into the preliminary design. SPECIFICATIONS Recommendations and Documentation
Hoch will compile a technical memorandum
that consolidates all findings, assessments, and
recommendations for the rehabilitation or replacement
of each sewer segment. The document will present the
preferred rehabilitation strategy based on the condition assessment and will detail construction approaches, sewer bypass requirements, and phasing strategies.
ASSUMPTIONS
• The technical memorandum will be brief but
comprehensive, summarizing all key findings and
proposed actions.
• The City will review the draft memorandum and
provide feedback before finalization.
DELIVERABLES
• Draft and final versions of the technical memorandum, summanzIng condition assessment results,
rehabilitation recommendations, and construction
strategies.
• Clear documentation of recommended methods for
repair, rehabilitation, or replacement for both public
sewers and manholes.
Preliminary Construction Cost Estimate and
Schedule
A preliminary construction cost estimate will be prepared, itemizing the major components of work and inflating
costs to the expected construction midpoint. Should the estimate exceed the City's budget, Hoch will • suggest
possible phasing strategies or adjustments to meet
financial constraints. An MS Project-based construction schedule will outline key milestones, including design
completion, bidding, and construction phases.
ASSUMPTIONS
• Preliminary cost estimates will reflect current market rates and material costs.
• Any necessary phasing will be aligned with the City's budget constraints and project goals.
DELIVERABLES
• A preliminary cost estimate for the full scope of work, broken down by task and phase.
Hoch will prepare contract documents for public bidding with the scope identified and agreed upon during
preliminary design.
Construction Drawings Development
Hoch will proceed with the development of construction
drawings following the acceptance of recommendations in the preliminary design memorandum. These plans will be
GIS-based, using aerial imagery overlaid with sewer and manhole shapefiles. The drawings will identify CIPP lining locations, lateral reinstatements, manhole depths, pipe slope, and flow direction. Ground and pipe profiles will be omitted unless deemed necessary, and an emphasis on
detailing the nature of any required trimming of intruding laterals, point repairs (either excavated or in-situ), and heavy cleaning areas. Details for areas necessitating more complex cleaning, traffic control, or bypass operations will be highlighted to optimize bid quantification and
construction oversight.
ASSUMPTIONS
• Survey efforts will be limited to areas requiring ground verification of manhole depths or utilities that may be impacted by open trench replacement.
• Use of AutoCAD 2019 or newer, adhering to City
standards.
• Existing as-built drawings and GIS data are assumed
to be sufficient as the design base.
DELIVERABLES
• 50%, 100%, and Final Construction Plans showing
plan and profile views, defect locations, bypass
requirements, and necessary details.
• Plans will be provided in hardcopy (two sets) and PDF format for each submittal.
Sewer Rehabilitation and Replacement Design
Plans for full-section open trench sewer replacement will be prepared using traditional topographic survey-based
plan and profile formats. These will include detailed
replacement areas and coordinate with existing utilities.
Technical specifications will address rehabilitation and replacement work with a focus on minimizing sanitary
sewer overflow risks and reducing disruption to property access for residents during rehabilitation.
• A construction schedule detailing key project ASSUMPTIONS milestones from design through start-up. • Any necessary trenching and rehabilitation will be determined by conditions assessed in the preliminary
l·l0~15 ~~LTING I Design Services ior the .\nnuul Sewer Li112 1,epair/Replucernenl & Monhole Rehi!bifili1tion ll November 19, 2024, Item #9
memorandum
.
•
City
input
will
be
sought
on
the
construction
sequence
to
minimize
community
impact.
DELIVERAB
LES
:
•
Sewer
replacement
plans
showing
the
exact
limits
of
trench
replacement,
key
utility
crossings,
and
rehabilitation
work
details
.
•
Design
drawings
and
technical
specifications
integrated
with
City's
standards,
including
necessary
cross-sections
and
detail
sheets
.
Technical
Specifications
Preparation
Hoch
will
prepare
detailed
technical
specifications
to
supportthe
construction
activities
. Specifications
will
include
guidelines
for
CIPP
lining,
open
trench
replacements,
lateral
reinstatement,
and
temporary
bypass
procedures
.
A
construction
sequence
plan
will
be
developed
with
City
input
to
ensure
minima
l risk
of
sanitary
sewer
overflow
and
optimize
work
around
residents'
access
.
ASSUMPT
ION
S
•
City
will
provide
Hoch
with
its
standard
"front-end"
specifications
in
MS
Word
for
review
and
editing.
•
Specifications
will
align
with
the
current
Greenbook
and
the
City's
supplemental
requirements
.
DELIVERABLE
S
•
Outline
of
technical
specifications
with
the
50%
submittal,
progressing
to
full
drafts
with
the
100%
and
Final
design
packages
.
•
Coordination
with
the
City
_to
ensure
all
specifications
meet
their
standards
and
are
enforceable.
Bypass
Flow
Management
and
Specifications
Proven
bypass
specifications
wil
l be
developed
to
mitigate
risks
of
sanitary
sewer
overflow
dur
ing
construction
. Peak
flow
estimates
in
each
sewer
segment
will
be
presented
in
tabular
form,
and
bypass
requirements
will
be
clearly
defined
in
the
plans
and
specifications
to
ensure
that
the
contractor
bids
account
for
all
necessary
temporary
flow
management. ASSUMP
TIONS
•
Peak
flow
data
and
existing
sewer
system
capacity
information
are
available
to
support
bypass
• requirements
.
•
Bypass
details
and
sequencing
will
be
consistent
with
City
standards
.
DE
LIV
ERABLE
S:
• Tabulated
peak
flow
estimates
for
each
sewer
segment.
•
Detailed
bypass
specifications
as
part
of
the
technical
specifications
package
.
Submittal
Process
and
Final
Design
Deliverables Hoch
will
prepare
and
submit
the
final
design
packages,
incorporating
feedback
from
City
reviews
at
each
stage
(50%,
100%,
Final)
. Submittals
will
include
full
construction
documents
(plans,
cost
estimates,
technical
specifications)
ready
for
bidding.
Final
bid
documents
will
be
delivered
as
signed
mylars,
two
hardcopy
bond
sets,
and
PDF
copies
for
the
City
Engineer's
signature
.
ASS
UMPT
IONS
•
The
City
review
process
will
aUow
for
timely
feedback
and
incorporation
of
comments
into
the
final
design
.
•
City's
General
and
Technical
Provisions
will
be
included
in
contract
specifications
.
·DE
LI
VERAB
LES
•
Final
signed
mylars
of
project
plans
for
City
Engineer
approval.
•
Two
hardcopy
bond
sets
and
a
PDF
copy
of
the
signed
project
plans
.
•
Final
construction
cost
estimate
and
technical
specifications
ready
for
bidding
.
•
AutoCAD
files
for
City
records
.
TASK
4 -
ENGINEER'S
ESTIMATE
Hoch
team
shall
prepare
the
engineer's
opinion
of
probable
construction
cost
at
the
50%,
100%,
and
Final
design
stage
. The
cost
estimate
will
include
a detailed
Basis
for
Cost
Estimation,
breakdown
of
construction
cost
items
according
to
specification
sect
ion,
with
quantity
and
unit
costs
, and
consideration
of
additional
cost
factors
such
as
insurance
and
contingency
.
Hoch
team
will
be
available
to
assist
City
staff
with
Request
for
Information
(RFI)
questions
from
the
contractors
bidding
on
the
project
and
the
preparation
of
any
resulting
addendum
.
Hoch
will
assist
City
staff
in
reviewing
the
received
bids
for
completion
.
DELI
VER
AB
LES:
•
Addendum
as
required
.
TASK
5 -
UTILITY
COORDINATION
Hoch
will
undertake
utility
coordination
to
ensure
the
Hoc
11Ef'i)'fl~TING
I Desig11
Servi
ces
fo
r tire
1\n11u
,1l Se
we
r Lin
e
l~epilir/l~epl
~cen1
enl
S, M211l1ol
e
Reli
abilil
ction
18 November 19, 2024, Item #9
project design and implementation align seamlessly with the existing utility infrastructure. The process will involve communication with utility companies to identify current utility locations and assess any potential need for utility relocations. To support this, Hoch will collect, research, and review all available record drawings, which detail
street improvements, rights of way (ROW), and the existing utilities such as dry utilities, sewer lines, water lines, and storm drain crossings. Throughout the project design
phases-at 50%, 100%, and final design-plans will be
shared with the utility companies identified by Hoch for their input and coordination.
ASSUMPTIONS
• All record drawings and utility data provided are
accurate and up-to-date.
• Utility companies will respond to coordination requests within a standard timeframe.
• Any utility conflicts identified can be worked around by the contractor and no major relocations of utilities will be required.
DELIVERABLES
• Coordination with utility companies for review of
existing utility locations and potential conflicts.
• Collection and review of record drawings covering
ROW, utilities, and relevant street improvements.
• Distribution of project design plans to utility companies at the 50%, 100%, and final design phases for feedback
and conflict resolution.
• Documentation of all utility coordination efforts,
including meeting notes, correspondence, and
resolution of any identified conflicts.
TASK 6 -MEETINGS, PROJECT MANAGEMENT,
ADMINISTRATION, QAQC
Hoch will provide comprehensive project management
services throughout the duration of the project, ensuring all objectives are met while maintaining the project's
budget and schedule. This will include regular progress and coordination meetings, detailed administration,
and ongoing oversight. Monthly administrative duties
will cover invoicing, progress reporting, and budget
tracking, including updates on the status of the project schedule during both preliminary and final design
phases. To maintain consistent communication, Hoch
· will send bi-weekly progress emails to the City, providing updates on work completed, anticipated progress,
upcoming deliverables, information required from the
City or its partners, and any issues that could impact the project timeline.
In addition to ongoing communication, Hoch will facilitate a minimum of ten (10) scheduled 2-hour meetings with
the City, each corresponding to critical phases of the
project. Preliminary estimates on meetings include (1)
Project kickoff meeting, (1) Workshop to review the Draft Technical Memorandum, (1) Draft condition assessment
and recommendations workshop, (1) 50% design review
meeting, (1) 100% design review meeting, and (1) Final
design review meeting. Hoch will prepare and distribute detailed agendas before each meeting and provide
minutes afterward to ensure all discussions and decisions are thoroughly documented.
Prior to submitting any deliverables to the City or other agencies, Hoch will perform quality assurance and
quality control (QA/QC) reviews. This process involves an independent review to ensure the accuracy and quality of all work, with submittals clearly indicating the responsible Hoch reviewer.
ASSUMPTIONS
• The City will provide timely feedback and information to facilitate the project's schedule.
• Meetings will be conducted virtually or in-person,
depending on project needs and City preferences.
• Bi-weekly progress emails will suffice for regular
updates without requiring additional meetings.
• All required project documentation and deliverables
will undergo thorough internal review before being
shared with the City.
DELIVERABLES
• Monthly Invoices and Progress Reports: Including a
summary of work completed, budget updates, and
percent completion.
• Bi-Weekly Progress Emails: Updates on recent
work, anticipated progress, upcoming deliverables,
information needed, and potential schedule impacts.
• Meeting Agendas and Minutes: Preparation and
distribution of detailed agendas before meetings and
comprehensive minutes after each meeting.
• Scheduled Meetings: Five (5) structured 2-hour
meetings, covering key project phases: kickoff, draft
inspection plan workshop, condition assessment
review, and. design reviews at 50%, 100%, and Final.
• QA/QC Documentation: Quality assurance and
control reviews for all submittals, with identification of the Hoch reviewer responsible for each review.
HOCf17(8f12!ll.TING I Design Services ro1 l11e Annual Sewer Line Rep2ir/Replacement & Manhole l~el1,1bilit,1lion 19 November 19, 2024, Item #9
TASK
7 -
WATER
POLLUTION
CONTROL
PLAN
Preparation
of
necessary
Water
Pollution
Control
Plans
(WPCP)
for
the
project.
Hoch
shall
prepare
site-specific
Water
Pollution
Control
Plans
for
each
excavation
and
replacement
site
.
The
CIPP
sites
will
have
a
general
Water
Pollution
Control
Plan
that
will
include
a
minimum
requ
irement
for
spill
control
and
capture
equipment
and
emergency
notification
phone
number.
Requirements
shall
include blocking
downstream
stormwater
inlets
within
500
feet
downstream
of
the
CIPP
inversion
site
. A
qualified
SWPPP
Developer
(QSD)
will
prepare
the
Water
Pollution
Control
Plan
(WPCP).
Hoch's
WPCP
will
contain
elements
of
the
guidelines
found
in
the
City's
Sewer
system
Management
plan
. The
City
of
Poway
implements
all
remedial
actions
to
the
extent
that
they
are
applicable
to
the
discharge,
including
the
following:
•
Containment
and
bypassing
of
sewage
flows
around
the
sewage
line
failure
;
•
Vactor
truck
recovery
of
sanitary
sewer
spills
and
wash
down
water
utilizing
appropriate
containment
BMP's
(Exhibit
5);
•
Perform
mandatory
spill
reporting
in
accordance
with
the
State
Water
Resources
Control
Board's
guide
for
Sanitary
Sewer
Overflow
Reduction
Program
,
SanDiego
Regional
Board,
Cal
OES,
and
the
San
Diego
County
Health
Department
utilizing
DKF
Solutions,
SMART
Sewer
Overflow
Volume
Estimation
Workbook
for
volume
estimations,
CWEA
Spill
Volume
Estimation
documentation,
and
customer
interviews
for
information.
•
Cleanup
of
debris
of
sewage
origin
at
the
spill
site
and
additional
monitoring
when
required
.
•
Visually
assess
the
spill
location(s)
and
spread
using
photography,
global
positioning
system
(GPS),
and
other
best
available
tools
. Document
the
critical
spill
locations,
including
:
•
Photography
and
GPS
coordinates
for:
• The
system
location
where
spill
originated
.
•
For
multiple
appearance
points
of
a
single
spill
event,
the
points
closest
to
the
spill
origin
.
•
Photography
for
:
•
Drainage
conveyance
system
entry
locations
.
•
The
location(s)
of
discharge
into
surface
waters,
as
applicable
.
•
Extent
of
spill
spread
.
•
The
location(s)
of
clean
up.
OPTIONAL
TASK
-
ENVIRONMENTAL
SUPPORT
SERVICES If
desired,
our
teaming
partner
REC
ON
can
assist
the
City
with
the
anticipated
Notice
of
Exemption
(NOE)
.
DELIVERAB
LES
•
Notice
of
Exemption
(NOE)
and
letter
HOC~l§'()'¥5212
Tlf,J
G
I Desig
n
Serv
ices
for
th
e
Annt
1ill Sewer
Lin
e
Rep
,!ir/Rep
laceme
nt 8,
M
ilnho
lc
1'ell
abili
t,1t
ion
20 November 19, 2024, Item #9
.....
I.O
0 ...,,
N
/: ~ If nf,,, ! I • ·' ,' •;lf)r,u :,i (.'! ;/;1,;; ,'',!/ii:(,! , .. n<;r-:,, (1'; 1:1 itf,· 1~1 •rl ;: ; tf i(' ",C't "(' r·t/J;,Y;',-,j" •"r-'Ui(.'!) ,:;f if,i.; rf:;--1,n ){-·;;; ;I/ // '.,l·)lr/.'li/i' -:en!(-'~i ('! ,vr'in:}t 2024-139 Pow~Y sewer & Manhole ·Repair • • ' • • - - •
Hoch Consulting Labor Subconsultant Efforts
Director of Senior Project Associate Staff I Classlflcatlon I Total Hours President Engineering Designer Engine er I Total Hoch Eng neer Consultin g
by Task
Labor
AH SK RR • OJ LB
Rate ($/hr) $ 263.00 $ 245.00 $ 165.00 $ 165.00 $ 155.00 AirX Utility I Downstream I Mmon & I Recon I Total
Surveyor Services (PW) : Associates (PW) : Environmental: Subconsultant (PW) : CCTV Manhole Topographic & Notice of by Task
Potholing Inspect ions Boundary Survey bemption
1 : Survevtnc 0 0 0 0 0 0 19,860.
1.01: 4 0 4 0 0 0 Is 980.1
2: Manhole Inspection 98 • 12 0 0 80 J $ 16,918., 49,816.00
2.01: 0 0 0 0 0 0
3 : Prepara tion of Preliminary and Final Design Packages 403 65 52 130 104 52 Is 76,505.00
3.01: 0 0 0 0 0 0
4; Engineer's Estimate 32 1 3 8 8 12 ls 5,498 .00
4.01: 0 0 0 0 0 0 I$
S: Utility Coordination 33 0 1 0 8 24 J$ 5,285.00 13,245.00
5.01 :
6 : Meetlng5, Project Managemen t, Administration , QAQC 24 12 12 0 0 0 $ 6,096.00
6.01 : 0 0 0 0 0 0 $
7: Water Pollution Control Plan 36 0 4 24 0 8 $ 6,180.
HOCH COtJSULTING l Desiqn Scr•.:1r1:>s for th;: AnmJ,11 Sev,cr L,ne Rep,wiReplacerne:nt;: r,1c1nhclc Rt:hab1htation TAB 10
FEE PROPOSAL
Hoch Consultln_{
Direct Costs Total Fees
Subconsultant I Total I Mileage,
Markup Subconsultant Reproduction, & I Total
Effort Postage
993. 20,853. 20,ss~.
980 .00
2,490.80 52,306 .80 69,224.80
76,505.00
5,498.00
662.25 13,907.25 19,192.25
6,096.00
6,180.
> --QI
(')
:::r
3 Cl)
:::,
-"'
November 19, 2024, Item #9
EXHIBIT
"B"
Cal
Gov
Code§
7522.56
Deering's
California
Codes
are
current
through
all
1016
chapters
of
the
2018
Regular
Session
and
the
November
6,
2018
Ballot
Measures
.
Deering's
California
Codes
Annotated>
GOVERNMENT
CODE>
Title
1 General>
Division
7 Miscellaneous
>
Chapter
21 Public
Pension
and
Retirement
Plans
> Article
4 California
Public
Employees'
Pension
Reform
Act
of
2013
§
7522.56.
Provisions
applicable
to
person
receiving
pension
benefit
from
public
retirement
system;
Section
supersedes
conflicting
provisions
(a)This
section
shall
apply
to
any
person
who
is
receiving
a pension
benefit
from
a public
retirement
system
and
shall
supersede
any
other
provision
in
conflict
with
this
section.
(b)
A
retired
person
shall
not
serve,
be
employed
by,
or
be
employed
through
a contract
directly
by,
a public
employer
in
the
same
public
retirement
system
from
which the
retiree
receives
the
benefit
without
reinstatement
from
retirement,
except
as
permitted
by
this
section. (c)
A
person
who
retires
from
a public
employer
may
serve
without
reinstatement
from
retirement
or
loss
or
interruption
of
benefits
provided
by
the
retirement
system
upon
appointment
by
the
appointing
power
of
a public
employer
either
during
an
emergency
to
prevent
stoppage
of
public
business
or
because
the
retired
person
has
skills
needed
to
perform
work
of
limited
duration.
( d)Appointments
of
the
person
authorized
under
this
section
shall
not
exceed
a total
for
all
employers
in
that
public
retirement
system
of
960
hours
or
other
equivalent
limit,
in
a
calendar
or
fiscal year,
depending
on
the
administrator
of
the
system.
The
rate
of
pay
for
the
employment
shall
not
be
less
than
the
minimum,
nor
exceed the
maximum,
paid
by
the
employer
to
other
employees
performing
comparable duties,
divided
by
173.333
to
equal
an
hourly
rate
. A
retired
person
whose employment
without
reinstatement
is
authorized
by
this
section
shall
acquire
no
service
credit
or
retirement
rights
under
this
section
with
respect
to
the
employment
unless
he
or
she
reinstates
from
retirement.
(e)
20 of
22 (l)Notwithstanding
subdivision
(c),
any
retired
person
shall
not
be
eligible
to
serve
or
be
employed
by
a public
employer
if,
during
the
12-month
period
prior
to
an
appointment
described
in
this
section,
the
retired
person
received
any
unemployment
insurance
compensation
arising
out
of
prior
employment
subject
to
this
section
with
1 November 19, 2024, Item #9
Cal
Gov
Code§
7522
.56
a public
employer.
A
retiree
shall
certify
in
writing
to
the
employer
upon
accepting
an
offer
of
employment
that
he
or she
is
in
compliance
with
this
requirement.
(2)A
retired
person
who
accepts
an
appointment
after
receiving
unemployment
insurance
compensation
as
described
in
this
subdivision
shall
terminate
that
employment
on
the
last
day
of
the
current
pay
period
and
shall
not
be
eligible
for
reappointment
subject
to
this
section
for
a
period
of
12 months
following
the
last
day
of
employment.
(f)A
retired
person
shall
not
be
eligible
to
be
employed
pursuant
to
this
section
for
a
period
of
180
days
following
the
date
of
retirement
unless
he
or
she
meets
one
of
the
following
conditions:
21 of
22 (l)The
employer
certifies
the
nature
of
the
employment
and
that
the
appointment
is
necessary
to
fill
a critically
needed
position
before
180
days
have
passed
and
the
appointment
has
been
approved
by
the
governing
body
of
the
employer
in
a public
meeting.
The
appointment
may
not
be
placed
on
a consent
calendar.
(2)
(A)Except
as
otherwise
provided
in
this
paragraph,
for
state
employees,
the
state
employer
certifies
the
nature
of
the
employment
and
that
the
appointment
is
necessary
to
fill
a critically
needed
state
employment
position
before
180
days
have
passed
and
the
appointment
has
been
approved
by
the
Department
of
Human
Resources.
The
department
may
establish
a process
to
delegate
appointing
authority
to
individual
state
agencies,
but
shall
audit
the
process
to
determine
if
abuses
of
the
system
occur.
If
necessary
, the
department
may
assume
an
agency's
appointing
authority
for
retired
workers
and
may
charge
the
department
an
appropriate
amount
for
administering
that
authority.
(B)For
legislative
employees,
the
Senate
Committee on
Rules
or
the
Assembly
Rules
Committee
certifies
the
nature
of
the
employment
and
that
the
appointment
is
necessary
to
fill
a
critically
needed
position
before
180
days
have
passed
and
approves
the
appointment
in
a
public
meeting
.
The
appointment may
not
be
placed
on
a consent
calendar.
(C)For
employees
of
the
California
State
University,
the
Trustees
of
the
California
State
University
certifies
the
nature
of
the
employment
and
that
the
appointment
is
necessary
to
fill
a critically
needed
position
before
180
days
have
passed
and
approves
the
appointment
in
a public
meeting.
The
appointment
may
not
be
placed
on
a consent
calendar.
(3)The
retiree
is
eligible
to
participate
in
the
Faculty
Early
Retirement
Program
pursuant
to
a collective
bargaining
agreement
with
the
California
State
University
that
existed
prior
to
January
1,
2013,
or
has
been
included
in
subsequent
agreements.
2 November 19, 2024, Item #9
Cal
Gov
Code§
7522.56
(4)The
retiree
is
a public
safety
officer
or
firefighter
hired
to
perform
a function
or
functions
regularly
performed
by
a public
safety
officer
or
firefighter.
(g)A
retired
person
who
accepted
a
retirement
incentive
upon
retirement
shall
not
be
eligible
to
be
employed
pursuant
to
this
section
for
a period
of
180
days
following
the
date
of
retirement
and
subdivision
(f)
shall
not
apply
.
(h)This
section
shall
not
apply
to
a
person
who
is
retired
from
the
State
Teachers'
Retirement
System,
and
who
is
subject
to
Section
24214.
24214
.5
or
26812
of
the
Education
Code
.
(i)This
section
shall
not
apply
to
(1)
a subordinate
judicial
officer whose
position,
upon
retirement,
is
converted
to
a judgeship
pursuant
to
Section
69615,
and
he
or
she
returns
to
work
in
the
converted
position,
and
the
employer
is
a trial
court,
or
(2)
a retiree
of
the
Judges'
Retirement
System
or
the
Judges'
Retirement
System
Il
who
is
assigned
to
.serve
in
a
court
pursuant
to
Section
68543
.5.
History Added
Stats
2012
ch
296
§
15 (AB
340),
effective
January
1, 2013
. Amended
Stats
2013
.ch
528
§' 11
(SB
13),
effective
October
4,
2013
(ch
528
prevails);
ch
76 § 75
(AB
383),
effective
January
I,
2013;
Stats
2014
ch
238
§ 1 (AB
2476),
effective
January
1,
2015.
Annotations Notes
Amendments: Note--
Amendments: 2013
Amendment:
Substituted
(1)
"have
passed"
for
"has
passed"
in
the
first
sentence
of
subds
(f)(l)
and
(f)(2);
(2)
"or
firefighter
hired
to
perform
a
function
or
functions
regularly
performed
by
a public
safety
officer
or
firefighter"
for
"of
firefighter"
in
subd
(f)(4);
and
(3)
"Judges'
Retirement
System"
for
"Judges'
Retirement
System
I"
in
subd
(i).
22 of
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