December 3, 2024, Item #7
AGENDA RE PO RT City of Poway
DATE:
TO:
FROM:
CONTACT:
December 3, 2024
Honorable Mayor and Members of the City Council
Julie Procopio, Director of Development Services Cf
Miguel Solano, Assistant Engineer
858-668-4653 or [email protected] I'{
CITY COUNCIL
SUBJECT: Acceptance of the FY 2023-24 Water Valve Replacement Project with M-Rae Engineering, Inc., as Complete
Summary;
On August 20, 2024, the City Council awarded the FY 2023-24 Water Valve Replacement project contract to M-Rae Engineering, Inc., Bid No. 25-001, in the amount of $361 ,000.00. This action will accept the project as complete.
Recommended Action:
It is recommended the City Council:
1) Accept the FY 2023-24 Water Valve Replacement project, as complete; 2) Authorize the City Clerk to file and record the Notfce of Completfon; 3} Authorize the release of the retention in the amount of $19,021.16 if u nencum be red, 45 days after City Council acceptance;
4) Release the Merchants Bonding Company (Mutual) Bond for Material and Labor in the amount of $361,000.00 after the release of retention; and
5) Retain the Merchants Bonding Company (Mutual) Bond for Faithful Performance for a period of one (1) year.
Discussion:
The Water Valve Replacement Project is an annual program for replacement of valves serving Poway's water distribution system. A total of ten water valves, located in various parts of the distribution system, were determined by the Public Works Utilities Division to have aged beyond their reliable service life.
This action accepts the FY 2023-24 Water Valve Replacement project as complete. M-Rae Engineering, Inc. completed all work in accordance with the contract plans and specifications. The change order, in the amount of $19,421.10, consisted of hand digging around adjacent private utility lines, as opposed to using machinery, to protect the utility llnes. The final contract amount is $380,423.1 o. 1 of 2
December 3, 2024, Item #7
Environmental Review:
This action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, ·is not considered a Project pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines and therefore not subject to the CEQA.
Fiscal Impact:
There are sufficient funds available in the project account (WT002) for the release of retention. Funds remaining in the project at year end will remain in the account to be combined with future appropriation for this annual water CIP program.
Public Notification:
None.
Attachments:
None
Reviewed/Approved By:
Wend aserman
Assistant City Manager
2of 2
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
ChrJ;;L
City Manager