February 4, 2025, Item #2AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: February 4, 2025 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Servicesq Miguel Solano, Assistant Engineer 858-668-4653 or [email protected] CITY COUNCIL SUBJECT: Acceptance of the Midland Road Safety Improvements Project with HMS Construction, Inc., as Complete Summary: On June 18, 2024, the City Council awarded the Midland Road Safety Improvements project contract to HMS Construction, Inc., Bid No. 24-004, in the amount of $320,000.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the Midland Road Safety Improvements project, as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $16,000.00 if unencumbered, 45 days after City Council acceptance; 4) Release the Liberty Mutual Insurance Company Bond for Material and Labor in the amount of $320,000.00 after the release of retention; and 5) Retain the Liberty Mutual Insurance Company Bond for Faithful Performance for a period of one (1) year. Discussion: In support of the Traffic Safety Committee recommendation, on October 17, 2023, the City Council budgeted funds to install improvements along Midland Road to address pedestrian safety after several residents expressed concerns related to speed and other traffic related issues. The City's traffic consultant, Kimley-Horn, assessed the condition and prepared the bidding documents to replace existing warning signs with fluorescent yellow-green signs, install rapid flashing beacon signs and place a speed feedback sign along Midland Road between Norwalk Street and Putney Road. All these improvements have now been successfully completed, and their effectiveness will be evaluated one year after City Council acceptance to ensure they achieve the intended safety objectives. 1 of2
February 4, 2025, Item #2HMS Construction, Inc., has completed all work in accordance with the contract plans and specifications. There were no change orders for this project. The final contract amount is $320,000.00. Environmental Review: This action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project pursuant to Section 15378(b)(S) of the California Environmental Quality Act (CEQA) Guidelines and therefore no further environmental review is required. Fiscal Impact: There are sufficient funds available in the project account (ST002) for the release of retention. Funds remaining in the project at year end will be returned to the Capital Improvement Fund for use on other projects. Public Notification: None. Attachments: None Reviewed/ Approved By: Wendy.,kaserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager