March 4, 2025, Item #4AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: March 4, 2025 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Services C1)f Douglas Nguyen, Assistant Engineer pJ (858) 668-4605 or [email protected] CITY COUNCIL SUBJECT: Acceptance of the FY 2024-25 Citywide Striping Project with Statewide Stripes, Inc., as Complete Summary: On June 21, 2022, the FY 2022-23 Citywide Striping project was awarded to Statewide Stripes, Inc., Bid No. 22-012. The contract documents include a provision that allows for the contract to be extended. On July 16, 2024, the City Council extended the contract for the FY 2024-25 Citywide Striping project in the amount of $516,520.00. This was the second of two allowable extensions. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the FY 2024-25 Citywide Striping project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $25,826.00, if unencumbered, 45 days after City Council acceptance; 4) Release the Merchants Bonding Company Bond for Material and Labor in the amount of $516,520.00 after the release of retention; and 5) Retain the Merchants Bonding Company Bond for Faithful Performance for a period of one (1) year. Discussion: This project is a part of the City's annual street maintenance program which repairs, rehabilitates and reconstructs the arterial and residential streets throughout the City. The City is divided into eight maintenance zones. Annually, the City completes maintenance within a zone for an eight year rotational street maintenance program. This program maintains the condition of the City's public street system at a high level and extends the useful life of the public streets. The scope of the project included replacement of traffic striping, thermoplastic legends and pavement markings on public· streets and refreshing painted curbs within Street Maintenance Zone 7. These streets are located within the Poway Business Park. This project also includes refreshing existing striping, legends, and 1 of 2
March 4, 2025, Item #4painted curbs in additional locations throughout the City as needed. This project has been coordinated with the 2023-24 Street Overlay Project and the 2024-25 Street Maintenance Project. This action accepts the FY 2023-24 Citywide Striping project as complete, however, the contract will remain in force and open until June 30, 2025, to complete additional as-needed work. There was one Change Order totaling $30,514.89 which included refreshing existing striping at Temple Street, Camino del Norte, Aubrey Park, Hilleary Park and the Community Road Park and Ride. Additional pavement markings were also added to Civic Center Drive and Saint Andrews Drive. The final contract amount is $547,034.89. Environmental Review: The action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(5) no environmental review is required. Fiscal Impact: Sufficient funds are available in the project account (ST030) for the release of retention. The City proactively planned for this project as part of the annual budget process. Public Notification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Ap~ Ch~ ~d> City Manager