March 4, 2025, Item #5DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway March 4, 2025 Honorable Mayor and Members of the City Co_u~cil Eric Heidemann, Director of Public Works '[ \A" CITY COUNCIL Troy De Priest, Public Works Assistant Director of Public Works -Utilities ·'1)~ • (858) 668-4750 or [email protected] Approval of Services for the Replacement of Two Traveling Bridge Cable Reels at the Water Treatment Plant to Westmont Industries The Lester J. Berglund Water Treatment Plant (WTP) uses a combination of coagulation, sedimentation, filtration and disinfection to treat water delivered by the San Diego County Water Authority and stored in Lake Poway, to required drinking water standards. The sedimentation process is a critical component to the water treatment process which reduces particle concentration in untreated water and minimizes the need for additional chemicals to be added in the process. The WTP has two sedimentation basins, and each basin has a traveling bridge that is necessary for the efficient removal of solids, while also providing accessibility for maintenance and operation. The traveling bridge consists of two end trucks, with cable reels, that move the bridge along the length of the basin, and an undercarriage mechanism that collects and conveys solids to a waste basin. Both traveling bridge cable reels have reached the end of their useful life and need replacement to ensure the WTP continues to operate effectively, meet federal and state water quality standards, and provide clean water to City of Poway residents. An informal request for proposals for the replacement of the two (2) traveling bridge cable reels at the Water Treatment Plant was requested on October 17, 2024, by the City of Poway (City). The City follows the California Uniform Public Construction Cost Accounting Act (CUPCCM) which allows informal bidding procedures for public works projects under $220,000. City staff contacted five (5) contractors to provide proposals for the services to replace the two (2) traveling bridge components at the WTP. Three (3) proposals were received and reviewed by staff. Staff determined Westmont Industries to be qualified to provide these services at the best value to the City. Recommended Action: It is recommended City Council approve the services for the replacement of two (2) traveling bridge cable reels at the WTP, to Westmont Industries, and authorize the City Manager to execute the necessary documents. 1 of 4
March 4, 2025, Item #5Discussion: The proposed service is for the immediate replacement of two (2) traveling bridge cable reels. Both the west bridge cable reel and the east bridge cable reel have reached the end of their useful life. The removal, installation, and commissioning requires a specialized contractor with expertise to safely install components of this nature. Westmont Industries (Westmont) is a dedicated distributor that provides installation and maintenance services for Gleason Reel components. Westmont, the manufacturer of the two existing traveling bridges, completed their installation in 1971, and then a replacement of parts in 1991 including the cable reels that operate the payout of a four-wire electrical cable that runs power to the bridges, motors, and pumps. Westmont is a proven industry leader in the design, manufacture, and installation of heavy-duty mechanical equipment. The two traveling bridge cable reels and associated components have reached the end of their useful life and require replacement. The proposed project involves replacing the cable reel and spring motor so the bridges can operate as designed. The table below provides details on the proposals received for this work. Vendor Proposal Ovivo USA, LLC $105,601.12 Westmont Industries $81,105.00 MRO West, Inc. $47,886.90 Three (3) proposals were received and reviewed by staff. Staff determined Westmont to be the most qualified contractor capable of procuring, installing, and commissioning the traveling bridges to engineered specifications. The Westmont offer included the components needed, removal and disposal of the existing components, installation of the new cable reels, and on-site commissioning that cannot be completed by City staff due to safety concerns. The MRO West Inc. (MRO) quote listed is for parts only and does not include labor for removal of the existing cable reels, or installation and commissioning of the new cable reels. MRO staff indicated they did not have the capability to remove and install the parts in question and would require City staff to perform the removal and installation. Therefore, the MRO proposal, despite being lower, is not all-inclusive, and does not represent the best value for the City. Staff did contact (2) additional third-party contractors (American Equipment and Empower Sales) requesting they provide quotes for labor, installation, and commissioning of the cable reels, however, staff did not receive a response. Hiring a company authorized to purchase the desired components with the experience and expertise to remove, install, and commission the cable reel is critical to ensure the ongoing safe operations of essential infrastructure to deliver safe and reliable water to customers on demand. Staff recommends this approach to ensure quality workmanship, staff safety, and optimal value to the City. Copies of all proposals are on file with the Public Works Department. Environmental Review: 2of4
March 4, 2025, Item #5This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funds are budgeted in Fiscal Year 2024-25 Water Supply, Treatment, and Storage budget (402060-43080) for these services. The City proactively plans for equipment repair and replacement as part of the budget development process. Public Notification: None. Attachments: A. Westmont Industries Proposal Reviewed/Approved By: W~ndyaserman Assistant City Manager 3 of4 Reviewed By: Alan Fenstermacher City Attorney Approved B~· criit.2 City Manager
March 4, 2025, Item #5Company: Attention: Email: 10805 Painter Avenue Santa Fe Springs, C<llifornia 90670 United States Phone: +1.562.944.6137 Fax: +1.562.946.5299 \.vww.westmont.com QUOTATION RESPONSE Date: From: Quote#: December 09, 2024 Bridget Mahfet 0025429 Rev : l Subject: Your Ref: cc: CITY OF POWAY Randy Slusher [email protected] YOURRFQ Quotation Response # of Pages (including this sheet) Quote Validity: 30 DAYS Incoterms: EXW FACTORY Westmont Industries is pleased to provide the following price and delivery information: Item Part Number/ Description 001 WI-0433, CABLE REEL, SPRING MOTOR 002 MISCONS , INSTALLATION -INCLUDES TWO ( 2) WESTMONT TECHNICIANS FOR THREE ( 3 ) DAYS TO REMOVE & INSTALL TWO ( 2) CABLE REELS -CUSTOMER TO SUPPLY AND OPERATE THE CRANE TO REMOVE & INSTALL THE NEW REELS END USER COUNTRY CITY OF POWAY USA • Terms of Sale: Wcsbnont Standard Terms of Sale • Credit Terms: Subject to review at time of order placement • Pricing: Based on the quantities listed and is in U.S. dollars • Lead-Time: Quoted lead-time is approximate and subject to change based on availability Qty 2 Total • Sales Tax (for U.S. sales only): Unless a valid California Resale Certificate is on file, this order will be subject to sales tax as may be applicable and will be reflected on the final invoice. • Packaging: Unless otherwise specified, special packaging is not included • Minimum Order Requirement: $500.00 • Credit Card Payments: Westmont accepts credit card payment for orders up to $1,500.00 and a 3% surcharge will apply. • Orders must be picked-up within ten (10) business days from order readiness notification Thank you for the opportunity to bid. Regards, Bridget Mahfet AGSE, Regional Director, America +1 714 904 3442 -Mobile [email protected] 4of4 ATTACHMENT A Price Each Lead Time $33,990.00 14-16 WEEKS $13,125.00 3DAYS $81,105.00