May 6, 2025, Item #8AG EN DA REPORT City of Poway DATE: TO: FROM: CONTACT: May 6, 2025 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Service~ Douglas Nguyen, Assistant Engineer (858) 668-4605 or [email protected] CITY COUNCIL SUBJECT: Acceptance of the Washwater Tank No. 2 Rehabilitation Project with Advanced Industrial Services, Inc., as Complete Summary: On June 4, 2024, the City Council awarded the contract for the Washwater Tank No. 2 Rehabilitation project; Bid No. 24-006, to Advanced Industrial Services, Inc., in the amount of $501,250.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the Washwater Tank No. 2 Rehabilitation project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $25,272.00, if unencumbered, 45 days after City Council acceptance; 4) Release the Travelers Casualty and Surety Company of America Bond for Material and Labor in the amount of $501,250.00 after the release of retention; and 5) Retain the Travelers Casualty and Surety Company of America Bond for Faithful Performance for a period of one (1) year. Discussion: This project rehabilitated Washwater Tank No. 2, an existing 220,800 gallon potable water steel storage tank, at the Lester J. Berglund Water Treatment Plant, located at 14521 Lake Poway Road. Improvements included recoating the interior and exterior of the tank, structural repairs to the roof, vents, rafters, interior center support halo, fall protection upgrades, overflow modifications and installation of a new differential pressure sensor. The project included two change orders. The first change order addressed necessary repairs identified during construction, including the restoration of interior floor pits and welding at multiple locations along the tank shell, for a total cost of $26,190.00. The second change order reflected adjustments to the additive bid item quantities based on actual field conditions, resulting in the removal of four items 1 of 2
May 6, 2025, Item #8and a contract savings of $22,000. The final contract amount is $505,440.00. Environmental Review: The action of acceptance of public improvements that have been completed, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(5) no environmental review is required. Fiscal Impact: This rehabilitation project is a part of the Lester J. Berglund Water Treatment Plant and funded from the Water Enterprise Fund (F5100). Sufficient funds are available in the project account (WT036) for the release of retention. After the retention payment of $25,272.00, the project account (WT036) will have an available balance of $31,897.75. The City proactively plans for water system repair and replacement as part of the budget development process. Public Notification: None. Attachments: None. Reviewed/Approved By: We~ Kaserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~? City Manager