June 3, 2025, Item #13DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway June 3, 2025 Honorable Mayor and Members of the City Council Julie Procopio, Director of Development Serviceq· Cassandra Seaboch, Assistant Engineer 858-668-4625 or [email protected] CITY COUNCIL Acceptance of the FY 2023-24 Americans with Disabilities (ADA) Barrier Removal -Community Park Project with LC Paving & Sealing, Inc., as Complete On November 19, 2024, the City Council awarded the FY 2023-24 ADA Barrier Removal -Community Park project contract to LC Paving & Sealing, Inc., Bid No. 25-005, in the amount of $95,850.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the FY 2023-24 ADA Barrier Removal -Community Park project, as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $4,895.50 if unencumbered, 45 days after City Council acceptance; 4) Release the Great Midwest Insurance Company for Material and Labor in the amount of $95,850.00 after the release of retention; and 5) Retain the Great Midwest Insurance Company Bond for Faithful Performance for a period of one (1) year. Discussion: The FY 2023-24 ADA Barrier Removal -Community Park project is fully funded through the Community Development Block Grant (CDBG) Program. The County of San Diego manages the program and allocates funds to the City. As a requirement of this grant, the City allocates and expends funds for the approved project, which are then submitted to the County for reimbursement. The General Fund (F1000) will provide temporary loans to the CDBG Fund as applicable in the interim to pay for the project. The FY 2023-24 ADA Barrier Removal -Community Park project consisted of ADA upgrades at the Slack Street entrance to Community Park. Improvements included the construction of a new ADA 1 of 2
June 3, 2025, Item #13compliant sidewalk, access ramp, and handrails from the east end of Slack Street to the existing walkway inside Community Park. Enhancing ADA accessibility and connectivity at Community Park is one of the recommendations that resulted from the Community Park Needs Assessment. This action accepts the FY 2023-24 ADA Barrier Removal -Community Park project as complete. LC Paving & Sealing, Inc. has completed all work in accordance with the contract plans and specifications. A single change order, in the amount of $2,060.00, included costs for materials and labor associated with adding an additional handrail not included in the initial project scope. City staff deemed the additional handrail necessary to ensure safety along a section of sidewalk where elevation differences posed a potential hazard. The final contract amount is $97,910.00. Environmental Review: The action of acceptance of public improvements, which was the subject of a prior environmental determination, is not considered a Project as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to the CEQA State Guidelines Section 15378(b)(5) no environmental review is required. Fiscal Impact: Sufficient funds are available in the project account (PK026) for the release of retention. Public Notification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager