June 3, 2025, Item #5M EM ORAN DLJ M CityofPoway ADDITIONAL MATERIALS (Agenda Related Writings/Documents provided to City Council or Staff after distribution of the Agenda Packet for the June 3, 2025 Council Meeting) DATE: TO: FROM: CONTACT: SUBJECT: Summary: June 3, 2025 Honorable Mayor and Members of the City ~u.~cil Eric Heidemann, Director of Public Works ) ~ 858-668-4716, [email protected] Item 5 Award of Agreement to Dudek for Environmental and Biological Fieldwork for Stormwater Maintenance Programs; RFP No. 25-015 Following publication of the June 3, 2025 City Council agenda packet, a discrepancy was identified in the Contractor's fee proposal submitted on May 1, 2025, for the concrete channel cleaning program. The numerical figures in attachment 1 on page 19 of the report totaled $6,560; however, the Contractor listed the total as $7,070 and wrote in words "seven thousand and seventy". To resolve this inconsistency, the Contractor submitted a memo correcting the error. The numerical total for the concrete channel cleaning program has been confirmed and revised to $6,560, see Attachment B. The annual cost previously referenced in Table 1 of the Agenda Report was noted as $14,130. The corrected total annual cost, which reflects the revised concrete channel cleaning program amount and the earthen channel mowing program, is $13,620. Recommended Action: The staff recommendation remains unchanged, it is recommended City Council award the Agreement for Environmental and Biological Fieldwork for Stormwater Maintenance Programs, RFP No. 25-015, to Dudek and authorize the City Manager to execute the necessary documents, with the updates noted in the summary section above. Environmental Review: None. 1 of4
June 3, 2025, Item #5Fiscal Impact: This update does not result in any changes to the fiscal impact as outlined in the original report. Public Notification: None. Attachments: A. Dudek Cost Proposal Errata Letter B. Revised Fee Proposal Reviewed/Approved By: We~ Kaserman Assistant City Manager 2 of4 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager
June 3, 2025, Item #5May 30, 2025 Jennafer Steffen Senior Management Analyst City of Poway I Department of Public Works 14467 Lake Poway Road I Poway, CA 92064 Subject: Cost Proposal Errata Regarding Dudek's Submittal for the Environmental and Biological Fieldwork for Storm Water Maintenance Programs -RFP No. 25-015. Dear Ms. Steffen: Dudek submitted a proposal concerning RFP No. 25-015 on May 1, 2025. Within the Fee Proposal section, there was a miscalculation of the Concrete Channel Clearing Program portion of the Fee Proposal. Instead of $7,070.00, it should have been $6,560.00. Upon review, this was caused by an Excel formula error. This has been fixed and a new Fee Proposal sent to you. Please contact me at [email protected] or 760.479.4254 if you have any questions or concerns. Sincerely, db BrockO~ '~ Principal/Senior Wildlife Ecologist DUDEK.COM I I
June 3, 2025, Item #5FEE PROPOSAL ANNUAL COST BREAKDOWN BY TASK FOR CONCRETE CHANNEL CLEANING PROGRAM (45 SECTIONS OF CHANNEL) Estimated hours per task and labor category. Consultant will invoice the City for actual hours expended per task, not to exceed the contract amount. Table shall assume all 45 sections of concrete channels. Labor Task 1: Task 2: Task 3: Task 4: Total Hours Total Category Permit Recon Monitoring Client Cost Review Survey Memos Coordination Project $900 Manager NIA 1 1 1 3 (nine hundred dollar, Asst. $630 Project N/A 1 1 1 3 six hundred and Manaqer thirty dollars) Principal Bioloqist N/A N/A N/A N/A N/A NIA Restoration Ecologist N/A N/A N/A N/A N/A N/A Field $4500 Bioloqist N/A 18 18 N/A 36 four thousand fivE hundred dollars) GIS $130 Specialist N/A N/A 1 NIA 1 (one hundred and thirtv dollars) Other: N/A N/A N/A N/A N/A N/A Other: N/A N/A N/A N/A N/A N/A Other: N/A N/A N/A N/A N/A N/A Total Labor N/A $2,760 $2,890 $510 $6,160 (two thousand seven two thousand eight hundrec (five hundred and N/A ( six thousand one hu~dred and sixty and ninety dollars ten dnll,.rsl and sixty dollars) Other Direct ,., $200 $200 Costs NIA (two hundred dollars) (two hundred dollars) N/A N/A TOTAL $2,960 $3,090 $510 $6,560 CONTRACT NIA two thousand nine (three thousand and ninety (five hundred and N/A seven lhousand and nundred and sixty dollars) dollars) ten dollars) eventv dollars) TOTAL CONTRACT IN WORDS: _S_ix_th_o_u_s_a_n_d_fi_v_e_h_u_n_d_re_d_a_n_d_s_ix-'-ty ____________ DOLLARS AND zero CENTS ---------------------------[Remainder of Page Left Blank Intentionally] 4of4 ATTACHMENT B hundred