DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA REPORT CityofPoway
August 5, 2025
Honorable Mayor and Members of the City Co~ cil
Eric Heidemann, Director of Public Works 1,
Robert Weber, P.E., Principal Civil Engineer- Utilities~ vJ (858) 668-4717 or [email protected] \~
CITY COUNCIL
Award of Agreement to GHD, Inc. for the Design Services of Emergency Water Interconnection No. 2, RFP No. 25-016
A request for proposals (RFP) for the Design of Emergency Water Interconnection No. 2, RFP No. 25- 016, was duly advertised on May 15 and May 22, 2025. Four (4) proposals were received on June 19, 2025. Staff reviewed the proposals submitted and selected GHD, Inc. (GHD) as the consulting firm to provide the Design Services for Emergency Water Interconnection No. 2 for the City of Poway (City).
Staff determined GHD best meets the evaluation criteria and suits the needs of the City. The length of this agreement shall begin August 6, 2025, and go through the end of the project.
Recommended Action:
It is recommended the City Council award the Agreement for the Design Services of Emergency Water Interconnection No. 2, RFP No. 25-016, to GHD, Inc., and authorize the City Manager to execute the necessary documents.
Background
With the goal of increasing the reliability of drinking water for water customers now and for generations to rnme, the City is undertaking its largest capital improvement program in the City's history, referred to as the Water Infrastructure Improvement Program (Program). The Program was presented to the City Council as an informational item, to provide updates and to request approval of the various components on March 18, 2020; June 16, 2020; October 20, 2020; November 17, 2020; March 16, 2021; April 20, 2021; June 1, 2021; July 20, 2021; August 17, 2021; April 5, 2022; October 18, 2022; February 7, 2023; May 16, 2023; August 15, 2023; September 19, 2023; November 19, 2024 and April 15, 2025. A comprehensive summary of the project background and status including photos and recent time lapse construction video can be found on the project webpage: https://poway.org/water projects.
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August 5, 2025, Item #5
Program Overview
Poway inherited its water distribution system when it incorporated in 1980. Safety standards have evolved over time and while the City conscientiously budgeted for Water Infrastructure Improvements, this Program addresses key improvements identified in a mutual agreement with the State of California Water Resources Control Board Division of Drinking Water (DDW). It includes the following three projects:
Phase I - Clearwell Bypass Project
The Clearwell Bypass Project consists of temporary and permanent bypass pipelines, a temporary pump station, a pressure regulating station and two temporary bypass tanks. Each tank has a storage capacity of 1.4 million gallons (MG). The bypass pipelines, pump station and pressure control facility are located within City property at the Lester J. Berglund Water Treatment Plant (Berglund WTP) site, as well as the Public Works Operations Yard and parking lot. The two temporary tanks are located on the softball field at Lake Poway Park. This bypass system allows the Clearwell to be taken offline for replacement.
Phase II - Clearwell Replacement Project
The Clearwell Replacement Project consists of replacing the existing lined and covered embankment style Clearwell with two new 4-million-gallon prestressed concrete tanks. The existing Clearwell had reached the end of its useful life and needed replacement to maintain reliable service to Poway residents. The overflow structure of the Clearwell will also be replaced with new DDW compliant overflow pipes with air gaps.
Phase Ill - Treated Water Facilities Project
The Treated Water Facilities (TWF) Project provides Poway with its first treated water connection and is a cooperative project with the Ramona Municipal Water District (Ramona). The project includes flow bifurcation control valves, a pump station, forebay and a transmission pipeline providing redundancy to the existing single transmission pipeline on Lake Poway Road.
Related Projects - Interconnections with the City of San Diego In accordance with the City's agreement with DDW, two treated water interconnections to the City of San Diego's system will be constructed. Emergency Interconnection No. 1 will be located on Avenida La Valencia at the Bridle Trail near Pomerado Road and Emergency Interconnection No. 2 will be located on Poway Road from Springhurst Drive in the City of San Diego to Francine Terrace in Poway.
These projects, together with the TWF project, will provide treated water in the event of an unplanned outage affecting Berglund WTP.
Discussion:
City staff prepared a detailed RFP to select and retain a qualified consultant to provide Design Services for Emergency Water Interconnection No. 2. The RFP was advertised on May 15 and May 22, 2025.
The City received four (4) proposals on June 19, 2025. An evaluation committee consisting of staff from the Department of Public Works reviewed the proposals based on criteria set forth in the RFP, which included thoroughness of the RFP, firm and project team qualifications, project understanding and approach, and project experience. Although the proposed fees were reviewed to confirm proposers understood the scope of the project, the City is not required to select the lowest fee proposal for professional services contracts. The table below alphabetically lists the not-to-exceed 2 of33
August 5, 2025, Item #5
amounts from the responsive proposers:
Table 1: RFP 25-016, Design of Emergency Interconnection No. 2 Responsive Proposers
Proposer City Total Fee for Total Fee
Base Scope w/Optional
Tasks
Ardurra San Diego, CA $345,999 $356,546
Bowman San Diego, CA $460,670 NIA
GHD Irvine, CA $370,560 $383,038
Harris San Diego, CA $559,939 $566,575
As a result of the proposal evaluation, the evaluation committee determined GHD provided the most comprehensive and best value proposal, had a clear understanding of project requirements, and precisely defined the approach and methodology to accomplish the City's goals.
Additionally, GHD's proposal demonstrated extensive experience in water pipeline design and a thorough approach to design of the project including evaluation of multiple candidate pipeline alignments, determination of the appropriate location for the metering facility, and knowledge of traffic control requirements including those of the City of San Diego, where a portion of the pipeline will be located.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
Sufficient funds are available in the relevant Capital Improvement Project account WT045 to award the Agreement for the Design Services of Emergency Water Interconnection No. 2 for the recommended amount of $383,038. The City proactively planned for this Emergency Water Interconnection No. 2 project as part of the development process for the FY 2024-25, which resulted in unspent funds being carried forward into the current FY 2025-26 budget, with funds appropriated from the Water Capital Improvement Fund (5110). The primary source of revenue retained in Fund 5100 is from developer contributed water connection fees.
Public Notification:
None.
Attachments:
A. Standard Agreement
Reviewed/Approved By:
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch~
City Manager
August 5, 2025, Item #5
City of Poway
STANDARD AGREEMENT FOR SERVICES
This AGREEMENT, entered into this 6th day of August, 2025, by and between the CITY OF POWAY (hereinafter referred to as "CITY") and GHD INC., (hereinafter referred to as "CONSULTANT").
RECITALS
WHEREAS, CITY desires to obtain the services of a of a private consultant to perform engineering design services for Emergency Interconnection No. 2 (PROJECT); WHEREAS, CONSULTANT is a(n) specialized engineering design firm and has represented that CONSUL TANT possesses the necessary qualifications to provide such services; and
WHEREAS, CITY has authorized the preparation of an AGREEMENT to retain the services of CONSUL TANT as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination 4 of33 ATTACHMENT A
August 5, 2025, Item #5
for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice.
5. Confidential Relationship.
City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.
Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Consultant shall provide its own office space and clerical support at its sole cost and expense.
7. Covenant Against Contingent Fees.
Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand.
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests' conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant 5 of33
August 5, 2025, Item #5
represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultant" means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code.
DISCLOSURE DETERMINATION:
[gl 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above.
No disclosure required.
D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law.
Eric Heidemann, Director of Public Works
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.
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11. Maintenance of Records.
Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.
13. Licenses, Permits, Etc.
Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession.
Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.
14. Consultant's Insurance.
Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees.
(b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For 7 of33
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Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence.
( c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15 (a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance of its obligations under this Agreement, including but not limited to Consultant's Scope of Services.
17. Consultant Not an Agent.
Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
18. Personnel.
Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to City projects.
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City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect.
Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.
19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by electronic transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 9 of33
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24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013.
Consultant hereby certifies that all persons providing services to City by Consultant are not current members of the California Public Employees' Retirement System (Cal PERS) and shall not become members of CalPERS while providing services to City.
Consultant further provides that in the event Consultant assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code Section 7522.56. A copy of Government Code Section 7522.56 is attached hereto as Exhibit "B."
Further, Consultant hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Consultant to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.
(Remainder of page intentionally left blank.)
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August 5, 2025, Item #5
IN WITNESS WHEREOF, the parties hereto have duly executed this AGREEMENT on the date first above written.
CITY OF POWAY
By: ___________ _
Chris Hazeltine, City Manager
ATTEST:
Carrie Gallagher, CMC, City Clerk
APPROVED AS TO FORM:
By: ___________ _
Alan Fenstermacher, City Attorney
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GHD INC.
By:-----------
Casey Raines, PE, Associate
August 5, 2025, Item #5
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.
Consultant agrees to perform consulting services as required by City, which shall consist of the engineering design services for Emergency Interconnection No. 2, further described in the Scope of Services submitted with the proposal dated June 19, 2025, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services.
B. Compensation and Reimbursement.
City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposal dated June 19, 2025, which are included in this document as Attachment 2.
Total fee is not to exceed $383,038.00. Consultant's fee shall include, and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.
In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates.
Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall be effective from the period commencing August 6, 2025, and shall automatically terminate upon completion of the Project, as determined by the City in its sole discretion, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.
D. Consultant's Insurance.
1. Coverages:
Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate.
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August 5, 2025, Item #5
(b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following addresses:
To City:
To Consultant:
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City of Poway
Department of Public Works - Utilities
P.O. Box 789
Poway, CA 92074
GHD Inc.
320 Goddard Way, Suite 200
Irvine, CA 92618
August 5, 2025, Item #5
ATTACHMENT 1
[Q) Statement of Services
Project Understanding and Approach
Background
In response to aging infrastructure and the need for
the Lester J. Berglund (Berglund) Water Treatment
Plant (WTP) effluent reservoir replacement project, the City embarked on a capital improvement project (CIP)
program to improve their treated water system reliability and increase water transmission and delivery flexibility.
Prior to the development of the program, the City
relied solely on treating imported raw water from the
CWA aqueduct at the Berglund WTP and treated water
storage tor delivery to its service area customer base.
The program identified the need tor alternative treated water supplies in order to meet customer demand while
allowing raw water treatment systems to be taken down
for maintenance or when it is otherwise out-of-service.
The Emergency Interconnection No. 2 is one of three
new emergency supply connections the City will make
to nearby treated water supplies to increase options
·for supplying treated water to customers when needed.
Emergency Interconnection No. 2 will interconnect the
City of Poway's 715 Pressure Zone (PZ) with the City of San Diego's Miramar PZ (712) for unidirectional supply.
The interconnection will be subject to the terms provided by the December 2024, "Treated Water Interconnection
Agreement between the City of Poway and City of
San Diego." Terms of the agreement relevant to design
and construction are as follows:
111 The City of San Diego will supply the City with up to 1,560 gallons per minute (gpm) of treated water through I Emergency Interconnection No. 2;
c The City of San Diego will supply metering and
communication equipment to the City for installation
by the City's Contractor during project construction;
c A flow meter will be installed in a below grade vault also supplied by the City of San Diego;
c A 4-20 mA flow signal will be monitored by San Diego
and split to supply Poway an alternative signal to
monitor flow independently.
Other important terms of the agreement include
San Diego will continue to own the supplied equipment
following its installation, and the agreement is valid for 20 years, with possible extension .
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GHD I City of Poway I Emergency Interconnection No. 21 RFP No. 25-016 Project Undlerstanding
Emergency Interconnection No. 2 will interconnect the
City 's 715 PZ with the City of San Diego's Miramar 712 PZ for additional treated water reliability . The connection will require approximately 3,100 linear feet (LF) of new 12-inch pipeline from the intersection of Saber Springs Parkway and Springhurst Drive in the 712 PZ (San Diego) to the intersection of Poway Road and Francine Terrace in the 715 PZ (Poway).
Approximately half of the new 12-inch pipeline alignme'nt will be located in the City of San Diego and the other half in the city of Poway. The water pipeline will most likely be constructed of PVC, but ductile iron pipe is an option.
Because a section of new pipeline will be located within the City of San Diego, both the City and City of San
Diego will be reviewing and approv ing submittals during the design process . Permits from both agencies will also be required, and technical support and completion of
permit applications will be necessary.
:'Photo 1~ Intersection of Sabre Springs Parkway-and
; ·springhurst Drive (looking westerly) • • -.-
: •. •. -~ ,_, --~·,,, _ ., __ - '"''-1,.~.,i~t...'1.,_1 ...... , . ... r_ !:i:
D. Statement of Services I 12
August 5, 2025, Item #5
A majority of the project alignment will be located
within the heavily travelled arterial street. Poway Road.
Engineered traffic control plans are included in the
project and will be required to reduce the traffic impacts and enhance public and contractor safety during
construction . Since about half of the pipeline is within the City of San Diego, approval of the traffic control plan by the City of San Diego will be needed . GHD recently
completed the design of the Otay 1'1 and 2nd Pipelines
West of Highland Avenue transmission pipeline project
which required extensive traffic control design plans
and approval from the City of San Diego. Through this
experience , we have developed a strong familiarity
with the City of San Diego's processes, regulatory
requirements , and engineering personnel. This knowledge will be instrumental in providing effective cross-agency coordination throughout the duration of this project.
In addition to pipeline design and connections, will be needed to measure and monitor the flows transferred
between the agencies. The project will require flow meter station design, traffic control and permitt ing support. and include a thorough understanding of the project
and alignment study, geotechnical investigation. survey mapping, utility research, and potholing .
Our Approach
The GHD team has reviewed the information in the RFP
for the Emergency Interconnection No.2 project. walked
the project site, and reviewed the Kennedy Jenks Final
Technical Memorandum of the Emergency Treated Water
Interconnection Evaluation. These efforts resulted in a thorough understanding of the project and development
of the following project approach for the Emergency
Interconnection No. 2 Pipeline and Metering Station
identified in the RFP. Our approach will give the City
confidence in the GHD team's ability to seamlessly fulfill the project's needs.
15 of 33
GHD I City of Poway I Emergency Interconnection No. 21 RFP No. 25-016 Existing Utiliti es
The project area is heavily congested with multiple
existing utilities, including potable water, sanitary
trunk sewers, large storm drains, and underground
telecommunications and duct banks. GHD will thoroughly
review existing as-built drawings and organize utility
coordination to capture locations of existing utilities impacting the pipeline alignment.
GHD's subconsultant, Underground Solutions, Inc. (USI). will perform vacuum excavation and utility locating
(potholing) services. Before conducting the potholing
and utility locating, GHD will prepare a matrix with a
corresponding plan for the known crossings and parallel utilities that we consider crit ical. The matrix will reference the available plan informat.ion to document the utility . location . A meeting will be held with the City to discuss the matrix and pothol ing plan in detail before finalizing the field delineation list.
GHD will visit the proposed pothole locations and
determine if alternate means, such as electromagnetic
tracing or GPR, could provide accurate locations
and avoid traffic control and pavement patching at
difficult pothole locations . USI will prepare and submit a comprehensive report with all utility data and
photographs we will use for the final design.
GHD will coordinate the design and permitting of the
proposed Emergency Interconnection No. 2 pipeline
with applicable utility agencies along the alignment. GHD will also coordinate with the State Division of Drinking Water (DOW) to obtain a waiver for the 10-foot minimum
horizontal separation requirement from any parallel
sanitary sewer pipelines if the Emergency Interconnection No. 2 pipeline alignment is less than the 10-foot horizontal separation .
D. St atement of Services I 13
August 5, 2025, Item #5
•
• •
Feasible Alignments
GHD will use our design team's combined experience designing hundreds of miles of pipeline, to develop and refine the preferred alignment. As shown in the figures below, we have prepared road sections from our preliminary utility research along the alignment and developed four (4) feasible alignment alternatives along Poway Road as well as alignment along Springhurst Drive and two (2) meter station location alternatives for preliminary consideration. These will serve as a starting point for discussion with the City of Poway's engineering, utilities, and operations staff. Changes to the alternatives will be made to incorporate City concerns and preferences. These modifications will be incorporated and become the official alignment study alternatives for the preliminary design. Table 1 below describes evaluates the benefits of each of the 4 alternatives.
Table 1. Alignment Alternatives Comparison
Poway Road
. Alignment Proposed Location Work Area
Width Considerations '
.... . .
Wide-open corridor .
Large work area.
Alternative 1 East Bound Lane 7.5 feet 28 feet wide Existing curb and gutter . North of South Curb Face Good location for future maintenance work .
Bike lane is out of service during construction
East Bound Lane 8.5 feet Narrow utility corridor.
Alternative 2 South of Median Curb Face 22 feet wide Adjacent to existing water line.
Maintains bike lane during construction
Wide-open corridor. Large work area.
Alternative 3 West Bound Lane 13.5 feet 28 feet wide Avoids damaging curb and gutter.
South of North Curb Face Good location for future maintenance work .
Bike lane is out of service during construction
Alternative 4 West Bound Lane 8.5 feet 22 feet wide Wide-open utility corridor.
North of Median Curb Face Maintains bike lane during construction Exhibits 1 through 5 on the following pages show proposed location for each alignment alternative to be evaluated during preliminary design.
Traffic Impacts
The Emergency Interconnection No. 2 Pipeline alignment
is primarily located along busy arterial and residential streets adjacent to residential communities, an assisted living complex, a church, an elementary school, and
nearby businesses. We anticipate constant vehicular and pedestrian traffic activities throughout construction . Poway Road and Springhurst Drive are major arterial streets for •!
the community and region. It will be important to maintain access to adjacent residences and businesses and
continuous traffic flow through the intersections during the pipeline construction. Construction phasing or possible detours will be evaluated if there is heavy traffic congestion anticipated during construction . GHD may also investigate if trenchless construction could mitigate the traffic concerns ,:.Photo 3: Intersection of Poway Road 1=1nd Springh.l!lrst Drive (!ookir.ig easterly) . .... . ~ . ' - . . . - . . . ..
if utility congestions are a complicating factor .
GHD's in-house traffic control engineers will prepare the engineered traffic control plans required for the entire Emergency ·Interconnection No. 2 Pipeline construction . We have an excellent performance record of traffic control engineering with municipal and government agencies throughout Southern California. including the cities of Carlsbad, Anaheim, and Long Beach.
GHD will work with the cities of Poway and San Diego to establish the contractor's traffic control criteria in the respective jurisdiction . The criteria will define the required control measures, traffic control schedule, and temporary pavement and trench safety requirements . This coordination during design will clearly define the traffic control requirements, expedite traffic control plan approval, and eliminate traffic-related change orders during construction . 16 of 33
GHD I City of Poway I Emergency Interconnection No. 21 RFP No. 25-016 D. Statement of Services I 14 August 5, 2025, Item #5
Exhibit 1
►
Emergency Connection No. 2 Project
New 12-inch Water
~ GHD I City o: :o~~/f Emergency Interconnection No. 21 RFP No. 25-016 D. Statement of Services I 15 August 5, 2025, Item #5
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August 5, 2025, Item #5
Flow Meter Installation
Per the treated water interconnection agreement. the
City of San Diego will supply a flow meter for installation by Poway's Contractor under this contract. The meter will be installed just down stream of the new connection to
measure flow transferred from the City of San Diego to
Poway. The agreement does not specify the type or size
of the meter to be supplied. however it will likely be one of the two most common types, either a propeller meter
or a mag meter. Meter size will range from 6-inch to 10- inch and be a function of the flow meter type. An 8-inch propeller meter flow range caps out at about 1,500 gpm. so a 10-inch propeller meter would be required to
measure the 1,560 gpm maximum flow. Mag meters have
a larger flow range and a 6-inch mag meter can measure
flows in excess of 2,000 gpm, so a 6-inch mag meter
would be sufficient. Table 2 shows the typical flow ranges for each meter type.
Table 2. Typical Flow Range by Meter Type and Size
Flow Capacity Ranges (gpm)
Flow Meter Size
6-inch
8-inch
10-inch
Propeller Meter.
90-1200
100-1500
125-1800
. MagMeter .
4-3500
6-6100
10-9600
Flow meter capacity requirements by agreement is a
maximum flow of 1,560 gpm.
Per the agreement. the meter will be owned by the
City of San Diego and used to monitor the quantity
of flow transfers to the City of Poway. Because of
this, the installation is most likely to be in accordance with the agreement for a below grade installation in a
concrete vault. City Standard drawing WS-04 shown
in Figure 5 covers meter installations to 6-inches. A
similar installation would likely be used for larger meter installations as well.
22 of 33
GHD I City of Poway I Emergency Interconnection No. 21 RFP No. 25-016 The City has indicated that they may prefer an above
grade meter installation. GHD will work with the City
during the preliminary design phase to confirm the
installation location considering all factors such as
access. location. land ownership, and operator safety.
The City has indicated a potential to locate the new
metering facility near the City's waste water flow metering facility which will be Alternative 1.
The least cost installation for the City would be to install the new flow meter in a below grade vault provided by
the City of San Diego and located in the parking lane
between the existing wastewater flow metering facility
and the right turn lane as shown on Exhibit 1. This
location will allow for the required straight runs of pipeline upstream and downstream of the meter, while the new
San Diego SCADA communication panel can be located
above grade in the parkway and receive power from the
existing wastewater panel installation.
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D. Statement of Services I 20
August 5, 2025, Item #5
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City of Poway Emergency Connection No. 2
ID !Task Name I Duration !Start !Finish I l 2026
__ Jill~!J.9~-~P..[.Q~J!',!qv.lQ~f J..an\E.ebllilad~wiMIDd.JunJ Jul JAl{g]S!lpJocd Notice to Proceed 0 days Wed 8/6/25 ~:~;:::2~
5 tf'
6 - • -• • · · · ·· · · ···· I 2 Tasl< 1 - Project Management and QA/QC 201 days Tue 8/12/25 - 3 Project Kick-off Meet ing 1 day Tue 8/12/25 Tue 8/12/25 t - - - Tue 5/19/26 • l 4 Progress and Coordination Meetings 10 mons Wed 8/13/25 -- 11 5 Prepare QA/QC Plan 5 days Wed 8/13/25 Tue 8/19/25 ---- 6 QA/QC all deliverables 10 mons Wed 8/13/25 Tue 5/19/26 ·-- I 7 Task 2 - Data Collect ion 31 days Tue 8/19/25 Tue 9/30/25 T
---·
8 Initial Meet ing & Site Visit 1 day Tue 8/19/25 Tue 8/19/ 25 -- t 9 Utility and Record Requests & Data Aqusition 20 days Wed 8/20/25 Tue 9/16/25 - t -, 10 Review TM, Reports, Data, and Review Meeting 30 days Wed 8/20/25 Tue 9/30/25 - -- ---- 11 Task 3 - Easement Acquisition Support 75 days Wed 9/3/25 Tue 12/16/25 Ir--;-·- i I •
12 Identify Permanent and Temporary Easement Requirement : 10 days Wed 9/3/25 Tue 9/16/25 --··· 13 Prepare Easement Documents if Needed (Optional Task) 30 days Wed 11/5/25 Tue 12/16/25 -----· 14 Task 4 - Investigat ions 55 days Wed 9/3/25 Tue 11/18/25 'l7 --
15 4.1 Perform Survey 25 days Wed 9/3/25 Tue 10/7/25 ---- -- l. Ii 16 Utility Mapping 10 days Wed 10/8/25 Tue 10/21/25
I' ~ - - _ I 17 4.2 Geotechnical Investigation 30 days Wed 9/3/25 Tue 10/14/25 ,1.: ----- ... . I 18 4.3 Potholing 10 days Wed 11/5/25 Tue 11/18/25
. I I ---
19 Task 5 - Preliminary Design 55 days Wed 8/20/25 Tue 11/4/25 '+_! ··r·
---
20 5.1 Alignment Verificat ion 10 days Wed 8/20/25 Tue 9/2/25 ·-·-- - - 21 5.2 Technical Memorandum & 30% Drawings 20 days Wed 10/8/25 Tue 11/4/25 r ►•
- -22 5.3 Field Walk 1 day Wed 10/22/25 Wed 10/22/25 - - 23 Preliminary Design Wor kshop 0 days Tue 11/4/25 Tue 11/4/25 -- 24 Task 6- Final Design 156 days Wed 11/5/25 Wed 6/10/26 - ---· 25 60% Plans, Specificat ions and Cost Estimate 2 mans Wed 11/5/25 Tue 12/30/25 I - 26 60% Design workshop 0 days Tue 12/30/25 Tue 12/30/25 j 12/30 - -- Wed 12/31/25 Tue 1/20/26 27 60% City Review Period 15 days _J_
---
Wed 1/21/26 Tue 3/17/26 28 90% Plans, Specifications and Cost Estimate 2 man s I - -
Tue 3/17/26 Tue 3/17/26 j 3/17 I 29 90% Design Workshop 0 days ! - - ---- 15 days Wed 3/18/26 Tue 4/7/26 I 30 90% City Review Period ·, J - ·•·•• - ·-· ·-- .
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--- --- --- ----------------
31 100% Plans, Specifications and Cost Estimate
--- - --
32 100% Design Workshop
- -----
33 100% City Review Period
----- -
34 100% Field Walk
--- --- --
35 Prepare Final Plans Specifications and Cost Est.
- - - -----·
36 Submit Final Design Stamped Bid Documents
1-- · - -
37 Tasl< 7 - Permitting Support
1--- -----
38 Task 8 - Services During Bidding
- ------
39 Prebid Meeting
--------
40 Prepare Addenda and Respond to Bid Questions
--- -
41 Project Complete
City of Poway Emergency Connection No. 2
!Duration !Start linish
J
2026
----·--·-· Jul IAualse~l~IDiPec Jan-1Fe~lli1i!cl~ ; yjJunl Juij,~g]Qg_j _ 1 man Wed 4/8/26 Tue 5/5/26
0days Tue 5/5/26 Tue 5/5/26 ~ 5/5 I
15 days Wed 5/6/26 Tue 5/26/26
i 1 day Wed 5/27/26 Wed 5/27/26
l
} 10 days Thu 5/28/26 Wed 6/10/26 l
0 days Wed 6/10/26 Wed 6/10/26 .... 0
5 mans Wed 12/31/25 Tue 5/19/26 t .
25 days Wed 7/15/26 Wed 8/19/26 .... -
1415 0 days Wed 7/15/26 Wed 7/15/26
I 25 days Thu 7/16/26 Wed 8/19/26 ··1
f s,19 0 days Wed 8/19/26 Wed 8/19/26
August 5, 2025, Item #5
• J
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ATTACHMENT 2
Price Proposal
FEE PROPOSAL
This proposal's price is for DESIGN SERVICES FOR EMERGENCY INTERCONNECTION NO. 2. These services are as set forth in the Technical Specifications in Section IV .
DESIGN SERVICES FOR EMERGENCY INTERCONNECTION NO. 2
The prices set forth below include all work required to provide all labor, equipment, tools, materials, and incidentals affiliated with services specified in this RFP. Provide summary fee table that depicts tasks, hours by labor category, expenses, and total proposed fee by task .
Labor Category Hourly Rate
(Examples of po·sition titles. Actual
positions and titles may be different and
must be filled in bv the proposer)
Proiect Manaoer
Assistant Proiect Manaoer
Other: Project Director $361
Other: Quality Control $337 - $361
Other: Senior Project Manager $312 - $337
Other: Project Manager $300
Other: Senior Project Engineer $283 - $300
Senior Engineer / Project $242 - $263 Other: Engineer
Staff Engineer/ Design Engineer $185 - $234 Other: /CAD Other: Engineering / Planning Intern $173
Other :
Project Administration / $185 /1,-..,-..n, 1ntino
Other: Project Assistant $160
Other:
Other:
Other :
Total Project Cost: $383,038.25
25 of 33
GHD I City of Poway I Emergency Interconnect ion No. 21 RFP No. 25-016 G. Price Proposal I 28 August 5, 2025, Item #5
A detailed breakdown of our proposed fee for the Project is provided in the attached Tables 1 and 2. Our fee
proposal outlines the project tasks. team member hours, hourly rates, subconsultant costs. and reimbursable
expenses associated with our approach and the scope of
work to accomplish the City of Poway's goals.
The attached Table 1 includes our services for Non
Optional Tasks 1 through 8 in the amount of $370,560.25, and the attached Table 2 includes our services for
Optional services, Task 3.2, in the amount of $12,478.00.
GHD will bill these services monthly at a "time and
materials" basis with a maximum not-to-exceed amount
of $383,038 .25. GHD's hourly rates are also attached
in accordance with the RFP and the table provided in
Section VII of the RFP.
We have also attached our subconsultants' cost
proposals . The respective fees for our subconsultants
are based on performing the field work in accordance
with the State of California's prevailing wage laws where required.
General Assumptions
Our fee proposal is based upon the following
assumptions:
■ The anticipated project schedule is 13 calendar
months.
■ The proposed waterline design will be approximately
3,100 feet in length.
• Modifications to existing utilities other than water will not be required.
• The final plan set will contain the drawings and figures as shown in Table 3 below. No custom specifications
are anticipated or proposed for this project.
• Up to 3 plan and profiles sheets will be prepared.
■ Up to 3 engineered traffic control plans will be
prepared .
• The Project Kick-Off Meeting and two (2) Coordination Meetings with Key Agencies and Stakeholders (City of
San Diego) will be in-person meetings. Up to four (4)
GHD staff will attend these meetings.
• All other meetings and design workshops will be virtual via Microsoft Teams. Up to five (5) GHD staff will attend ~- these meetings.
• Workshop preparation includes presentation via
Microsoft PowerPoint.
• All fees including utility data requests and permits will be paid by the City of Poway.
■ The project does not include any customer
connections.
26 of 33
GHD I City of Poway I Emergency Interconnection No. 21 RFP No. 25-016 • The project does not include any hydraulic modeling
work.
• The project does not include any design using
trenchless construction methods.
• The project will not include any environmental studies. • The geotechnical scope of services does not include
any study for hazardous soil or groundwater.
■ The project will not include any community outreach
work.
• Any additional scope of work items requested by the
City of Poway, City of San Diego, or stakeholders can
be provided upon a mutually agreed amendment to
GHD's contract.
Table 3. Sheet Index
Ill
1 2
3 4
5 6
7 8
9 Figure-1
Figure-2
• Title
Cover Sheet, Location Map, Sheet Index
Notes, Legend, Abbreviations, Symbols
Plan and Profile - STA 0+00 to 11+00
Springhurst Drive and Poway Road (650' e/o
Springhurst Dr)
Plan and Profile STA 11+00 to 22+00
Poway Road (650' e/o Springhurst to Iola Way)
Plan and Profile STA 22+00 to 31+00
Poway Road (Iola Way to Francine Terrace)
Metering Facility Plan and Sections
Traffic Control Title Sheet, Notes, Details
Traffic Control Plan 1 - Springhurst Drive/ Poway
Road
Traffic Control Plan 2 - Poway Road
Pavement Restoration Plan 1
Pavement Restoration Plan 2
G. Price Proposal I 29
August 5, 2025, Item #5
➔ Fee Proposal (Non-Optional Tasks)
City of Poway Design Services for Emergency Interconnection No. 2 (RFP No. 25-016) June 19, 2025
Task1 Projoct Managomant and QA/QC
t . _S~b_task 1.1 Proj!!~t K~~•?ff ~ee~ng (i~-P~.!~~.n) • -· • ; . _ ~ubta.~k .1. ~ ~o,:i\~ly D~s!g~ .s~~~ul~ _ ~rog~~~~ ~pd~!!:~ (~9) I Su~task .1.3 ~~_nµ,l_y Pr!)g_r~s.slC~~!-~ina~i~_n_~~~e~ngs (1QJ y_i~.M~ _T~~~s . ... -i _Su~ll}sk 1.4 Bi-wee_kly_ypdates {2~)_vi_a emai! .
... , $u~task 1.5 -qoordi~a~ _~e<:l~ngs wit~ K~ ~gcn~ies_an~_?l?~ehol~~rs (2) (in-pcr~onl ~ Subtask 1.6 Monthly Invoicing (13)
• Subtask 1: r° Foe~~ Me.etings (2) ·~-nd Oe;Jg~ ·w~~shops (4) wilh City vi~ "Ms Tea..;,·s ~ ~ubt~sk 1~8 QA/QC ~_la_~ • • •• • • - • •
.. t Subtask 1.9 Constructability/O&M/Safcly Review or Submittals (5) i Taslc2 Data Collection
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1 Subtask 2.1 Prei::ia:e for ~eeting ~iyi qity C?_n :~la~d~rds. ~ ~cords. an.d qata Ga~ering . ._ Sub/ask 2.2 Data Gathering and Review of City Records and Documents ~ .su~la _sk .2.3 F}~ld Vi~it (_1) .~n~ 1.f!vestigalions ~f U.liit_i~s. RQ~. ~le. ; Su~task ?A Acquir~ Mapping aryd R~!=or~. D~o_wings fr~~ Ot~~ Ag_~n~ies_ an~ Utililies ~ Su~t!1_sk 2.5 Ct'.)_mpile ~a~e Mapping_~ry~ !deJ)tlfy ~~ri~_d!ctlonal_ U_mjt_s Subtask 2.6 lndependenl Review or KJ Tech Memo
i Subtask 2.7 Prepare for Meeting. ~ilh ° City on· R~sulls fof Data· Gathering/Site Recon1.Ana1r.;is .. 1 Task3 E,asement Acqu isiti on Support
Ii., Subtask 3.1 Identity Proposed Facilities Inside ROW and Boundaries !/l!'Task4 Investigations
i Subtask 4.1 Utility Coordination and Plotting
~ - ~~bt~~~ ~>i su·~~~~g an~·ToR~gr~Phi~~a-~~ ~~~~n9 ·. . : -~- . _ .. •. _. _ . • ... I. $ub!!JS~ ~-3. ~e?.te~~-n!C?I ln~c-~lig~!i'?~. p ~~ii ~~ri-~9~1 .L~~ •. D_ra~ ~epo~ •. ~n~ _F_in?I. ~eP'?f!). ~ Subtask 4.4 Potholing (12 Potholes and Report)
• 1 TaskS Prolfmlnary Dosfgn
- ?':'b_ta~~ S._1 Alignm_!!l'!l.'!e ri.~~ll~n al'!~ ~rop_o.s~E.~.~t~ri_ng Facility Lo_ca_~on ~" ~l!btask _ S.~ Prep:8~e ~~~- D~awi~gs
I ._ ~ubta~~ 5.3_ Craft Preliml.~ary q_~sign_T~nical Memo_ran::1um ~ S~bta~k 5.4 Con~p~u-~I }r_aff~ ~~_nlr'?! Plan_s
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Subtask 5 6 30'/, Design Workshop ~rei:!~rahon
.:._--,. Subtask 5. 7 Final Preliminary Design Tech Memo (including comments respon5e log) l/{ask6 Final Design
..: SubliJs~ 6.1 6_0%_PS&E a~d !f~ffic~~!)lro~ Pla~s
i Su~~ask 5._2 60'(o ~~ign Wo~ks_hop PreJ?~ra!i_on .
~ ?.ubt~sk ~.3 9~% 1:'S~_E .aDd ~r~ffi~ C~-~~ol ~!<_1.~s a.nd 60~/o ~~-m~ent_s M~trilC ~u~task 6._4 90o/, Design yYo[~~-h?P Pre.~~rali~~
' ' Subtask 6.S 1Cl9_% P~E i:,~d 1ta~c Col'!!t°5JI fllnl'!~ _il_n~ 9'?'% Comme~!~ MatriK_ r ~ubtask ~.6 109% ~eslgn Works.~op l:'r~p_a~!i~n. _
!Ii, $~btas_k 6.7 10~•/2 Ora~ings f.i!!ld Wal_~Y-'.~l!l City Sl~f! ~ Subtask 6.B Final PS&E and Traffic Control Plans and 100% Comments Matrix i Task7 Permitting Support
~ Sublas~ 7.1 Pe~,:nit Coordi.~~11~~ w_ith_ Ci!)!_'?! S~~ .Di_eg~ ~ Pipeli!1e a.~ T_ra~c _c;~ntr(?I Pl~~s .. i ~ubtas_k 7._2 ~~QA_ ~UPP~!i • No~i~ ~.r. ~~'!'I?! ~ _ _ . . . _ . _ • Subtask 7.3 Pavement Restoration Figures
~ taskB Services During Bidding
~ S11bt~s.k B:t Pre.Bid.~gen~da_ ~~d.Lea~~~~eling _and.Ficl911:{al~•!h•u ~'ti $':'bt_ask ~·? ~~sp~~ !~-~_ld9e_r O~.e~~ons . .
/ Subtask 8.3 Prepore Bid Addend• (2)
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~ Subtask s.4 Review and A~alVZe Bids
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August 5, 2025, Item #5
➔ Fee Proposal (Non-Optional Tasks), continued
City of Poway Design Services for Emergency Interconnection No. 2 (RFP No. 25-016) June 19, 2025
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August 5, 2025, Item #5
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FEE PROPOSAL (Optional Task) for
City of Poway Design Services for Emergency Interconnection No. 2 (RFP No. 25-016) Project
Dcscrtpllon Manager
Ulysses
Fandino
June 19, 2025
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August 5, 2025, Item #5
EXHIBIT "B"
Cal Gov Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General> Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013
§ 7522.56. Provisions applicable to person rece1vmg pension benefit from public retirement system; Section supersedes conflicting provisions (a) This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section .
(c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration .
( d) Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e)
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(1) Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with August 5, 2025, Item #5
a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2) A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment.
(f) A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions:
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(1) The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2)
(A) Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority.
(B) For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(C) For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar.
(3) The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements.
August 5, 2025, Item #5
(4) The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g) A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply.
(h) This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Sections 24214, 24214.5 or 26812 of the Education Code.
(i) This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to .serve in a court pursuant to Section 68543.5.
History
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015.
Annotations
Notes
Amendments:
Note-
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)( 4 ); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i).
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August 5, 2025, Item #5
WORKERS' COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Consultant to whom a public works Contract has been awarded shall sign the following certificate and shall submit same to the City of Poway prior to performing any work on the Contract:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." Consultant
By:
Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees."
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August 5, 2025, Item #5